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Town of Reading
Meeting Minutes
Board - Committee - Commission - Council:
Board of Library Trustees
Date: 2014 -02 -13
Building: School - Memorial High
Address: 62 Oakland Road
Library Building Committee
Time: 6:30 PM
Location:
Purpose: General Business Session: Joint Meeting
Attendees: Members - Present:
ElIVED
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M4 MAR 12 P 8: 08
David Hutchinson, John Brzezenski, Alice Collins, Cherrie Dubois, Andrew
Grimes, Vicki Yablonsky, Rachel Baumgartner, Greg Stepler, Nancy Twomey,
Ruth Urell, Library Director
Members - Not Present:
Karen Herrick ( FINCOM meeting); Bob Newton
Others Present:
Amy Lannon, Assistant Library Director
Minutes Respectfully Submitted By: Amy Lannon, Assistant Library Director
Topics of Discussion:
SPECIAL TOWN MEETING: RMHS FIELD HOUSE
CALL TO ORDER 6:35 P.M.
DISCUSSION OF FUNDING OPTIONS FOR LIBRARY BUILDING PROGRAM
Mr. Hutchinson asked for review of potential outcomes regarding Special Town Meeting
agenda item regarding request for additional funds for Library Building Program. Mr.
Grimes reviewed three options proposed by the Town Manager and currently under
discussion at ongoing FINCOM meeting:
1. Debt exclusion
2. Free Cash
3. Within existing tax levy for ten - twenty years
Ms. Collins reported that she had spoken with the moderator and that the current language
will need to be more specific and offer a funding option. This can be done by amendment
during the meeting. Ms. Baumgartner clarified the request as $3.5 million
The Board recommended that developing and proposing funding options was currently
beyond the scope and expertise of either of the LBC or the Board of Trustees. Mr.
Hutchinson further recommended that both Trustees and Library Building Committee
abstain from offering a formal position due to a potential conflict of interest.
Both Mr. Stepler and Ms. Twomey reiterated the support of the current design plan and cost
estimate and that cutting soft costs and would not only be insufficient, but also inadvisable.
Both boards then tabled discussion of developing plans if the project is rejected by voters in
April.
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FINCOM MEETING (IN PROGRESS)
Both boards then joined the FINCOM meeting already in progress. The FINCOM meeting
included Ms. Karen Herrick, Library Building Committee.
CHARGE TO CBT ARCHITECTS AND STV (TRUSTEES)
Prior to the beginning of Special Town Meeting, the Library Board of Trustees briefly
convened. At 7:37 p.m., Mr. Hutchinson recommended, in alignment with the position of
the Town Manager's recommendations at the FinCom meeting, that the Board of Trustees
request CBT and STV to continue work at full capacity as specified in current contracts,
regardless of the outcome of the Special Town Meeting, in order to keep project schedule on
track.
• Motion to direct CBT and STV to continue their work on the building project at full
capacity (Andrew Grimes / Alice Collins)
• Vote: Unanimous
SPECIAL TOWN MEETING
Special Town Meeting called to order at 7:42 p.m.
ADJOURNMENT
Both boards adjourned concurrently with the Special Town Meeting
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