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HomeMy WebLinkAbout2014-03-10 School Committee Packet School Committee Meeting March 10, 2014 Superintendent's Conference Room Office Hours 6:30 P.M. Open Session 7:00 P.M. :tom }\ Town of Reading e � -1 Meeting Posting with Agenda mss , Board - Committee - Commission - Council: School Committee Date: 2014-03-10 Time: 7:00 PM Building: School - Memorial High Location: Superintendent Conference Room Address: 82 Oakland Road Purpose: Open Session Meeting Called By: Linda Engelson on behalf of the Chair Notices and agendas are to be posted 48 hours in advance of the meetings excluding Saturdays, Sundays and Legal Holidays. Please keep in mind the Town Clerk's hours of operation and make necessary arrangements to be sure your posting is made in an adequate amount of time. A listing of topics that the chair reasonably anticipates will be discussed at the meeting must be on the agenda. All Meeting Postings must be submitted in typed format; handwritten notices will not be accepted. Topics of Discussion: Office Hours Mr. Robinson&Mrs. Gibbs 6:30 p.m. AGENDA-REVISED Call to Order 7:00 p.m. II Recommended Procedure A. Public Input(I) B. Reports 1. Students 2. Liaison 3. Superintendent 4. Sub-Committee 5. Assistant Superintendents 6. Director of Student Services C. Continued Business 1. FY15 Budget D. New Business 1. Early Childhood Working Group Presentation (I) 2. Approval of RMHS French Exchange Field Trip(A) 3. Approval of RMHS Europe Field Trip(A) 4. Approval of RMHS Metropolitan Opera Field Trip(A) 5. Approval of Coolidge Prindle Pond Field Trip(A) E. Routine Matters 1. Bills and Payroll (A) 2. Minutes (A) February 24,2014 3. Bids and Donations(A) Award of Contract—Joshua Eaton Boiler Replacement This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting. Page I 1 elk_ !k (-\ Town of Reading J ./ Meeting Posting with Agenda 1 -"r � �u \ 11_7._ Accept a Donation to Coolidge Middle School Accept a Donation from the Reading Lacrosse Association 4. Calendar(I) F. Information G. Executive Session III Future Business I Informational A Action Item All times are approximate and may change. This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting. Page 12 John F. Doherty,Ed. D. Mary C. DeLai Superintendent of Schools x# - Assistant Superintendent for Finance and Administration 82 Oakland Road _' Reading,MA 01867 Craig Martin Phone:781-944-5800 — Assistant Superintendent Fax:781-942-9149 } ' "� � �.a for Learning and Teaching - - Reading Public Schools Instilling a joy of learning and inspiring the innovative leaders of tomorrow TO: Reading School Committee FROM: John F. Doherty, Ed.D. Superintendent of Schools DATE: March 6, 2014 TOPIC: FY15 Budget At our meeting on Monday evening, I would like to have a discussion on the FY15 School Committee approved budget prior to our presentation to the Finance Committee on March 12th If you have any questions, please contact me. The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation, age or disability. John F. Doherty,Ed. D. Mary C. DeLai Superintendent of Schools Assistant Superintendent for Finance and Administration 82 Oakland Road Reading,MA 01867 - Craig Martin Phone:781-944-5800 f+ Assistant Superintendent Fax:781-942-9149 for Learning and Teaching Reading Public Schools Instilling a joy of learning and inspiring the innovative leaders of tomorrow TO: Reading School Committee FROM: John F. Doherty, Ed.D. Superintendent of Schools DATE: March 6, 2014 TOPIC: Early Childhood Center Options Over the last several months, the nineteen member early childhood working group has examined well over 25 different options for a plan and location for an early childhood center. We have used the services of AI3 and KBA to assess the feasibility of the different options, which have focused on three major concepts: a full preschool/kindergarten facility at one location(Options 1, 2, 3 and 7), a split preschool/kindergarten facility at two different locations (Option 4), and moving fifth grade to the middle schools (Option 5). The group has also examined options that include just a kindergarten facility, a kindergarten facility with central office, and a PreK-Kindergarten facility with central office. Each of these options is described in the attached presentation that was given to the Early Childhood Center Working group on February 27, 2014. Based on the information that was presented and follow-up information that was provided by AI3 and KBA, the Early Childhood Working Group has narrowed down their recommendations to the three options that are located on the RMHS Parking Lot site: Option 2 (PreK and K Early Childhood Center at RMHS Parking Lot site), Option 10 (Central Office, PreK and K Early Childhood Center at RMHS Parking Lot site) and Option 11 (PreK and K Early Childhood Center at RMHS Parking Lot with parking under new school w/pedestrian bridge). These three options also scored the highest on the option selection matrix(see attached). On Monday evening, AI3 and KBA will be presenting their findings. Members of the early childhood center working group will also be at the meeting. I recommend that the School Committee review these options and vote on a recommended option at the March 24th School Committee meeting. In addition, once an option has been decided, the School Committee will need to vote to approve a request for funding for a full design study at the April Town Meeting. The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation, age or disability. OPTIONS TOTAL of All Construction Building Site Cost **Mark-ups Costs Cost Option 1 $25,700,687-$27,358,765 Pre-K&K ECLC 67,802sf Coolidge MS Site $23,448,755 $15,594,460 $2,022,153 $5,904,059 Coolidge Replace Soccer Field @ HS Site Optioan la $2,251,932 Coolidge Replace Soccer Field @ HS Site Optioan lb $3,910,010 Option 2 $23,737,905 Pre-K&K ECLC 67,802sf High School Site $15,594,460 $2,239,386 $5,904,059 Option 3 $22,952,624 Pre-K&K ECLC 67,802sf Killam ES Site $15,594,460 $1,649,420 $5,708,744 Option 4 $36,376,979-$41,385,157 (2)Pre-K&K Smaller facilities Coolidge MS Site $18,569,321 $11,927,280 $2,023,505 $4,618,536 Coolidge Replace Soccer Field @ HS Site Optioan la $2,251,932 Coolidge Replace Soccer Field @ HS Site Optioan lb $3,910,010 Parker MS Site $18,905,826 $11,927,280 $2,276,314 $4,702,232 Killam ES Site $17,471,153 $11,927,280 $1,198,472 $4,345,401 Option 5 $21,812,126-$23,470,204 Additions for 5th Grade Coolidge MS Site $9,101,722 $5,181,900 $1,656,055 $2,263,767 Coolidge Replace Soccer Field @ HS Site Optioan la $2,251,932 Coolidge Replace Soccer Field @ HS Site Optioan lb $3,910,010 Parker MS Site $10,458,472 $5,752,300 $2,104,956 $2,601,216 Option 6 $1,985,703 Parking Lot at Oakland Road Site Option 7a $25,569,162 Pre-K&K ECLC 67,802sf Oakland Road Site $15,594,460 $3,615,176 $6,359,526 Option 7b $25,658,792 Pre-K&K ECLC 67,802sf Oakland Road Site $15,594,460 $3,682,513 $6,381,819 Option 8 $19,374,439 Kindergarten only ECLC 52,577sf $12,355,595 *$2,239,386 $4,779,458 Assumes High School Site Option 9 $20,411,779 Kindergarten only ECLC&Central Offices 56,129sf $13,137,035 *$2,239,386 $5,035,358 Assumes High School Site Option 10 $26,951,208 Pre-K&K ECLC&Central Offices(7,000sf)77,602sf $17,848,460 *$2,239,386 '$5,844,883 Assumes High School Site Renovation of Exisitng Central Offices @ Existing High School 3,552 sf @$216/sf $767,232 $0 $251,247 Option 11 $25,836,450 Pre-K&K ECLC&Parking Under New School W/Pedestrian Bridge $17,223,500 *$2,239,386 $6,373,564 68,852sf Building&Bridge Assumes High School Site Option 12 $12,592,513 Reading Public Library $12,592,513 $0 NA 38,588sf under program requirement Building Only *Assumes High School Parking Lot **Includes General Conditions,escalation,bonds,insurance,overhead&profit,design&pricing contingency Early Childhood Learning Center February 26,2014 Reading Public School 0 l' ISIEIII:E 1 :mini o m , El ® ® � m el k-11 i 11:11+ InIm Im I.� HI®I m a m ts L E ® E ® 0 EIS 6LS N 1.t, i z Y II • i°I El I m 1 a H s a i II 11®IIIIII11111LI1 Y +1112 0 lit B ® N t g 6 n B ism is, 12 ® ® n P ' IIIII 6 . 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'y '4) 5 E E ru c IN (71 Leg o o � N n E E m .- o m „_4, ._ N m .9 � ' E =c c = 4 NI-Q -O `r -Q 'a kp _o "a 'a 'O v -0 a N In � m a) c N -Cio p p 0 V1 b � d i) n ^ � im41 a c c y°S5 N Oi .-I 00 Q1 .7-1-I a co[D N4, c Q CQ3 3 3 crcr3 cr ' 63 Cr a3 c QTY 0 o .y E• n a n3 3rQ3 0- N• 3 3 3 47 " m 4) aJ w a 4) a) a) w v w o a a) a) a) 0 d w o v a) ar a m v E m m '° o c ° , al d ce Z O Z O Z O Oc Z O' Z cc Z cc Z ccZ O^ O Z cc Z Z cc Z ccZ a s N � • 00 N 0 6 N Y Y •H -0 M 0 4) N •N N 4) 47 L c am a w C7 I- H ro to 4n On OD O 0 v `w E 72 w c a 00 `m 0 0 IV R E a) •� 0 .••1 e-1 m ti N M v v v IA u1 ED N co � /.^ • • CZ ell Cri • C'' • 4_, i aii (f) L o > C ,4 N .Q T In 0 %1 CO N L rl John F. Doherty, Ed. D. - Mary C. DeLai Superintendent of Schools T Assistant Superintendent for Finance and Administration 82 Oakland Road Reading,MA 01867 a Craig Martin Phone:781-944-5800 Assistant Superintendent Fax:781-942-9149 for Learning and Teaching Reading Public Schools Instilling a joy of learning and inspiring the innovative leaders of tomorrow TO: Reading School Committee FROM: John F. Doherty, Ed.D. Superintendent of Schools DATE: March 6, 2014 TOPIC: Approval of a RMHS Field Trip Please find attached, for your information, a copy of a memorandum from RMHS Principal Kevin Higginbottom supporting the RMHS field trip to France in April as part of the French exchange program. The French students visited RMHS in the fall. At our meeting Monday evening, I will ask the School Committee to approve this trip. If you have any questions, please contact me. The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation, age or disability. x OF$ �\ ~C n_ . i. % ,.:,...,,,,.: p-,,-. John F.Doherty,Ed.D. READING MEMORIAL HIGH SCHOOL Kevin Higginbottom Superintendent Principal Scarpitto 62 Oakland Road,Reading,Massachusetts 01867 Michael R. g Laura Olsen Tel:781-944-8200 Fax:781-942-5435 Thomas J.Zaya Website:http://www.edline.net/pages/Reading_HS Assistant Principals TO: John Doherty From: Kevin Higginbottom Date: February 24, 2014 Re: French Exchange Program May this letter serve as support for Susan White, French Teacher at RMHS to travel to Rouen, France on April 12, 2014 and return on April 25, 3014. This is a French Exchange Program. 17 French Students from Rouen, France will stay with Reading Families, and 16 RMHS Students will be travelling to France to stay with French families. The Chaperones will be Susan White and Susan Hennessy(former French Teacher at RMHS). This exchange program is during April vacation week. I respectfully request your approval for this trip Preparing Reading's Youth to be Productive,Informed,Independent Citizens In A Global Society The Reading Public Schools does not discriminate on the basis of race,color,sex,religion,national origin,sexual orientation,age or disability. John F. Doherty,Ed. D. Mary C.DeLai ler Superintendent of Schools Assistant Superintendent for Finance and Administration 82 Oakland Road Reading,MA 01867 s Craig Martin Phone:781-944-5800 ! Assistant Superintendent Fax:781-942-9149 for Learning and Teaching Reading Public Schools Instilling a joy of learning and inspiring the innovative leaders of tomorrow TO: Reading School Committee FROM: John F. Doherty, Ed.D. Superintendent of Schools DATE: March 6, 2014 TOPIC: Approval of a RMHS Field Trip Please find attached, for your information, a copy of a memorandum from RMHS Principal Kevin Higginbottom supporting the RMHS field trip to Warsaw,the Baltics and Stockholm in June 2016. I have met with Dr. Jeff Ryan and RMHS Principal Higginbottom to review this trip. At our meeting on Monday evening I will ask the School Committee to approve a RMHS field trip. If you have any questions, please contact me. The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation, age or disability. y v r � r 16, � r, 639PINCOR � 40 John F.Doherty,Ed.D. READING MEMORIAL HIGH SCHOOL Kevin J.Higginbottom Superintendent Principal 62 Oakland Road,Reading,Massachusetts 01867 Michael R.Scarpitto Tel: 781-944-8200 Fax:781-942-5435 Laura Olsen Website:http://www.edline.net/pages/Reading_HS Thomas J.Zaya Assistant Principals To: John Doherty From: Kevin J. Higginbottom Re: Proposed Trip to Europe June 2016 Date: February 27, 2014 I am writing to support for Dr. Ryan's trip to Warsaw, the Baltics and Stockholm in the summer of 2016. He hopes to offer this trip to sophomores and juniors in the fall of 2014 to allow ample time for the families to pay and to be able to lock in the proposed cost. Dr. Ryan has led trips to Europe for many years and these trips provide an educational opportunity for students to advance their knowledge and experience. I respectfully request that you approve this trip. gib s. d r� , ' as 9-' „L . Group Leader TBD Jeff-Ryan Departure Date Departure City I it)f 1!1Llflllll June 30,2016 BOS Days on Tour Free Place Ratio 1111 LI)i,li ; 14 6:1 • The tour fee posted on your TourCenter is based on your anticipated group size,as discussed with your Program consultant Program Consultant prior to the creation of your TourCenter. • Adults,23 and older,will be charged a S 130 supplement plus a 535/nt supplementj-for a twin 1 I- f s i` room-The rooming supplement for ferries and cruises will be 575/nt The Tour Fee displayed to your travelers will be based on 40 total travelers at$4,470 per paying • Total is calculated based on Tour Fee plus participant.Should your expected amount of total travelers change;the tour fee will be adjusted additional fees for full paying participants.Does not accordingly.Listed below are some approximate examples of how your Tour Fee might change include additional adult supplement based on the number of total travelers: • Between 104 and 30 days prior to departure,we will reassess your Tour Fee based on your actual number of total travelers.A private group fee will be applied t automatically and will be based on the number of total 40+ S4470 .lirporr fees Included in Tour Fee travelers you have within the ranges given. • If your group size is smaller than that which the Tour Fee is based on,participants will be responsible 35—39 54550 Tour fee is valid until 03/31/2014 for paying the increased amount Alternatively,you tray work with your Program Consultant to modify 30—34 54614 Adult fees(23+):5130 5455 your itinerary to bring the cost down.In some cases it may also be possible to transfer to a standard 25—29 S4776 consolidated tour(transfer fees will apply and not a guaranteed option). 20—24 54857 • Explotica's standard Terms&Conditions and Release&Agreement apply.Please be sure that you 15—19 S5057 TOTAL STUDENT FEE: $4470 and your participants read a7lariea Terms e Conditiorxr and Release&Ag remeal. • Please note that all Tour Fees are given per bus. Average bus size can accommodate 48 people. • 11St Orn • = • _ ' - • . , • • •- ft$ ' rA- . --expLO Ice-, Travel to Riga via Trakai Trakai Guided Sightseeing Tour ' - Warsaw City Walk Trakai Island Castle visit Warsaw Guided Sightseeing Tour Riga Guided Sightseeing Tour Warsaw Uprising Museum visit Museum of Occupation visit Jewish Ghetto Travel to Tallinn via Pirnu Powazi Cemetery Tallinn Guided Sightseeing Tour Praga District Tallinn free time Travel to Lake District via Treblinka Overnight ferry to Stockholm Treblinka Guided Excursion Stockholm Guided Sightseeing Tour Free time at the lakes Travel to Vilnius Stockholm City Walk Vilnius Guided Sightseeing Tour KGB Museum visit John F. Doherty,Ed.D. Mary C. DeLai Superintendent of Schools Assistant Superintendent for Finance and Administration 82 Oakland Road Reading,MA 01867 - _ Craig Martin Phone:781-944-5800 Assistant Superintendent Fax:781-942-9149 for Learning and Teaching Reading Public Schools Instilling a joy of learning and inspiring the innovative leaders of tomorrow TO: Reading School Committee FROM: John F. Doherty, Ed.D. Superintendent of Schools DATE: March 6, 2014 TOPIC: Approval of a RMHS Field Trip Please find attached, for your information, a copy of a memorandum from RMHS Principal Kevin Higginbottom supporting the RMHS field trip to the Metropolitan Opera in New York City in the spring of 2015. The Met has not sent out the performance schedule for next year but should be available soon. Dr. Ryan has led this trip for 15 years and is looking forward to introducing the next group of students to the opera. At our meeting on Monday evening I will ask the School Committee to approve the annual trip. If you have any questions, please contact me. The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation, age or disability. r O4N RF44i m .;‘,.<0.4-:„.,. ,;'= ,63 '^`' ��0 9+INC ORQ John F.Doherty,Ed.D. READING MEMORIAL HIGH SCHOOL Kevin J.Higginbottom Superintendent Principal 62 Oakland Road,Reading,Massachusetts 01867 Michael R.Scarpitto Tel: 781-944-8200 Fax:781-942-5435 Laura Olsen Website:http://www.edline.net/pages/Reading_HS Thomas J.Zaya Assistant Principals To: John Doherty From: Kevin J. Higginbottom Re: Proposed Trip to the Metropolitan Opera in the Spring of 2015 Date: February 27, 2014 I am writing to support for Dr. Ryan's annual trip to the Metropolitan Opera in the spring of 2015. Dr. Ryan has led this trip for many years and this trip provide an educational opportunity for students to advance their knowledge and experience. I respectfully request that you approve this trip. 2/27/2014 Synopsis of lin Ballo in Maschera iii Met; ,E ;:: } 4:.; : Opera 201 3-14 2014-15 2014-15 Subscription Online Single Ticket Group Ticket Seating For Your Gift Wet ABT Season Season Subscriptions Finder Brochure Finder Sates Offers than Visit Cards Talks F:,glist; Espanol Francais Deutsch Italian PortuguOs Pyccxvil f3 44i Synopsis Un Ballo in Maschera Act At the royal palace in Stockholm.courtiers await an audience with King Gustav lll,including a group of conspirators led by Counts Horn and Ribbing.The king enters.He notices the name of Amelia,wife of his secretary and friend.Count AnckarstrOm,on the guest list for a masked ball,and thinks about his secret love for her.Left alone with Gustavo.AnckarstrOm warns the king of a conspiracy against him,but Gustav ignores the threat.The young page Oscar tells the king about the fortuneteller Madame Ulrica Arvidsson, who has been accused of witchcraft and is to be banished.Deciding to see for himself,the king arranges for his court to pay her an incognito visit. In a building by the port.Madame Arvidsson invokes prophetic spirits and tells the sailor Cristiano that he will soon become wealthy and receive a promotion.The king,who has arrived in disguise,slips money and papers into Cristiano's pockets.When the sailor discovers his good fortune,everybody praises Madame Arvidsson's abilities.Gustavo hides as she sends her visitors away to admit Amelia,who is tormented by her low for the king and asks for help.Madame Arvidsson tells her that she must gather a magic herb after dark.When Amelia leaves,Gustavo decides to follow her that night.Oscar and members of the court enter,and the king asks Madame Arvidsson to read his palm.She tells him that he will die by the hand of a friend.Gustavo laughs at the prophecy and demands to know the name of the assassin.Madame Arvidsson replies that it will be the first person that shakes his hand.When AnckarstrOm rushes in Gustavo clasps his hand saying that the oracle has been disproved since AnckarstrOm is his most loyal friend.Recognizing their king,the crowd cheers him as the conspirators grumble their discontent. Act ii That night,Amelia,who has followed Madame Arvidsson's advice to find the herb,expresses her hope that she will be freed of her low for the king.When Gustav appears,she asks him to leave,but ultimately they admit their low for each other.Amelia hides her face when AnckarstrOm suddenly appears.warning the king that assassins are nearby.Gustav makes AnckarstrOm promise to escort the woman back to the city without lifting her veil.then escapes.Finding AnckarstrOm instead of their intended victim,the conspirators make ironic remarks about his wiled companion.When Amelia realizes that her husband will fight rather than break his promise to Gustavo,she drops her veil to saw him.The conspirators are amused and make fun of AnckarstrOm for his embarrassing situation.AnckarstrOm,shocked by the king's betrayal and his wife's seeming infidelity,asks Horn and Ribbing to come to his house the next morning. Act III In his apartment,AnckarstrOm threatens to kill Amelia.She asks to see their young son before she dies.After she has left, Anckarstri)m declares that is it the king he should seek vengeance on.not Amelia.Horn and Ribbing arrive,and AnckarstrOm tells them that he will join the conspirators.The men decide to draw lots to determine who will kill the king,and AnckarstrOm forces his wife to choose from the slips of paper.When his own name comes up he is overjoyed.Oscar enters,bringing an invitation to the masked ball.As the assassins welcome this chance to execute their plan,Amelia decides to warn the king. Gustav,alone in his study,resolves to renounce his low and to send Amelia and AnckarstrOm to Finland.Oscar brings an anonymous letter warning him of the murder plot,but the king refuses to be intimidated and leaves for the masquerade.In the ballroom,AnckarstrOm tries to learn from Oscar what costume the king is wearing.The page answers evasively but finally reveals Gustavo s disguise.Amelia and the king meet,and she repeats her warning.Refusing to leave,he declares his low one more time and tells her that he is sending her away with her husband.As the lovers say goodbye.AnckarstrOm shoots the king.The dying Gustavo forgives his murderer and admits that he loved Amelia but assures AnckarstrOm that his wife is innocent.The crowd praises the king's goodness and generosity. httre/AwAv.rnetoperafamily.org/motopera/seasodspopsiskel lo?customith 5 1/1 John F. Doherty,Ed. D. Mary C. DeLai Superintendent of Schools Assistant Superintendent for Finance and Administration 82 Oakland Road Reading,MA 01867 Craig Martin Phone:781-944-5800 Assistant Superintendent Fax:781-942-9149ff for Learning and Teaching Reading Public Schools Instilling a joy of learning and inspiring the innovative leaders of tomorrow TO: Reading School Committee FROM: John F. Doherty, Ed.D. Superintendent of Schools DATE: March 6, 2014 TOPIC: Approval of a Coolidge Field Trip Please find attached, for your information, a copy of a memorandum from Coolidge Principal Sarah Marchant supporting the annual field trip to Prindle Pond during April vacation week. At our meeting on Monday evening I will ask the School Committee to approve the annual trip. If you have any questions, please contact me. The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation, age or disability. Proud to be a NELMS Spotlight School and Coolidge Middle School a national Blue Ribbon Lighthouse School g Memo To: John Doherty CC: Mary DeLai; Linda Engleson From: Sarah Marchant Date: March 3, 2014 Re: Coolidge Prindle Pond/Nature's Classroom Trip Dear Mary, John, and the School Committee, I am writing to request approval for the Coolidge trip to Prindle Pond over April vacation (Monday, April 21 — Friday, April 25, 2014). We have been taking students to this location to engage in the Nature's Classroom curriculum for over 20 years, and would wholeheartedly like to continue this tradition this year. We believe that the students who choose to attend this trip gain such an amazing experience, both academically and socially. We are grateful to Jennalee Anderson for both organizing and chaperoning the trip for this year. Thank you for considering this opportunity! Sarah Marchant, Principal, Coolidge Middle School The Reading Public Schools does not discriminate on the basis of race,color,sex,religion,national origin,sexual orientation,age or disability. John F. Doherty, Ed. D. Mary C. DeLai Superintendent of Schools Assistant Superintendent for Finance and Administration 82 Oakland Road Reading,MA 01867 ={ Craig Martin Phone:781-944-5800 Assistant Superintendent Fax:781-942-9149 t} for Learning and Teaching Reading Public Schools Instilling a joy of learning and inspiring the innovative leaders of tomorrow TO: Reading School Committee FROM: Mary DeLai DATE: March 5, 2014 RE: Recommendation for Award of Contract In November, it was discovered that several sections of one of the boilers at Joshua Eaton were leaking and had to be replaced. Over the past few years, we have replaced a number of sections in the two boilers at Eaton. The boilers had been scheduled for replacement in the Capital Plan for 2016-2017. Given the extent of the repairs that would have been required to maintain the one boiler, a decision was made to replace rather than repair the boiler. We had both boilers inspected by an engineering firm and the recommendation was to replace the boilers with high-efficiency condensing boilers. Since this is a significant change from the existing boiler technology and configuration, we were advised that the replacement of both boilers at the same time would be in our best interest both financially and operationally. There are obvious efficiencies and economies to be had from doing all of the plumbing, electrical, and controls work associated with both boilers at the same time. In January, in compliance with Chapter 149, we issued an invitation to bid for boiler replacement services at Joshua Eaton. The attached memorandum from Joseph Huggins summarizes the vendor proposals that were received. With seven competitive bids received,the lowest bidder was submitted by Multitemp Mechanical Corporation and their references were all outstanding. The funding for this work will come from a Finance Committee Reserve Fund transfer that will be requested from the Finance Committee at their meeting on March 12th. The total amount of the transfer to be requested will be $200,000 and will cover the mechanical as well as electrical, energy management controls, and related work. The need for this transfer was anticipated and planned for through action at the recent February 13th Town Meeting where funds were transferred from Free Cash to the Finance Committee Reserve Fund. Therefore, at your meeting on March 10, 2014, we request that the School Committee vote to award the contract for the Boiler Replacement Project at the Joshua Eaton Elementary School to Multitemp Mechanical Corporation of Walpole, Massachusetts and to support the request for a reserve fund transfer from Finance Committee in the amount of$200,000. If you have any questions prior to March 10th,please do not hesitate to contact me. The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation, age or disability. John F.Doherty,Ed. D. V Mary C. DeLai Superintendent of Schools Assistant Superintendent for Finance and Administration 82 Oakland Road .:11A Reading,MA 01867 Craig Martin Phone:781-944-5800 Assistant Superintendent Fax:781-942-9149 for Learning and Teaching Reading Public Schools Instilling a joy of learning and inspiring the innovative leaders of tomorrow MEMO To: Mary DeLai From: Joseph P. Huggins Date: February 25,2014 RE: Boiler Replacement @ Joshua Eaton Elementary School The following vendors submitted proposals for Boiler Replacement @ Joshua Eaton Elementary School Contract: Multitemp Mechanical Corp.,AA Lanco Service Corp.,CAM HVAC,Cooling& Heating Specialists, Enterprise Equipment Company Inc.,Gaffney Corp.,and N B Kenney Company Inc. The results of the bid opening for Boiler Replacement @ Joshua Eaton Elementary School are as follows: Vendor: Total Project Cost: Multitemp Mechanical Corp $172,373.00 AA Lanco Service Corp 179,633.00 CAM HVAC 187,000.00 Cooling&Heating Specialists 199,985.00 Enterprise Equipment Company Inc. 232,818.00 Gaffny Corp 247,143.00 N B Kenney Company Inc. 253,000.00 As you can see,the lowest bidder is Multitemp Mechanical Corp. References enclosed in the bid package were checked and all gave excellent reviews for this vendor. The references contacted were:Weymouth School Department,Billerica School Department and Mass Department of Mental Health. If you have any questions,please don't hesitate to contact me. Thank you! The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation,age or disability John F. Doherty,Ed. D. Mary C. DeLai Superintendent of Schools Assistant Superintendent for Finance and Administration 82 Oakland Road Reading,MA 01867 Craig Martin Phone:781-944-5800 Assistant Superintendent Fax:781-942-9149 FF for Learning and Teaching Reading Public Schools Instilling a joy of learning and inspiring the innovative leaders of tomorrow TO: Reading School Committee FROM: John F. Doherty, Ed.D. Superintendent of Schools DATE: March 6, 2014 TOPIC: Accept Donation to Coolidge Middle School Please find attached, for your information, a copy of a memorandum from Coolidge Principal Sarah Marchant outlining a donation from the Coolidge Science Olympiad group to be used to support the coaching assistants for the 2013-14 school year. At our meeting on Monday evening, I will ask the School Committee to accept this donation. If you have any questions, please contact me. The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation, age or disability. Proud to be a NELMS Spotlight School and Coolidge Middle School a national Blue Ribbon Lighthouse School g Memo To: John Doherty,Superintendent Mary DeLai,Director of Finance and Operations From: Sarah Marchant,Coolidge Principal Date: February 17,2014 Re: Gift Acceptance by School Committee for Science Olympiad Coach Compensations Please accept the donation in the amount of $2,500 from the Coolidge Science Olympiad (CSSO) for the purpose of compensating the following coaches for science team duties(coaching events)for the 2013—2014 school year. These coaches include: • Gerald Coyne(long term substitute teacher for John McCarthy),who coached the events Heredity and Water Quality:$1,500. • Scott Campbell(a local volunteer),who coached the event Robo Cross:$1,000. We are grateful for this donation and ensuing payment, as it will allow for coaches to be compensated for the good work they are doing with students. The Reading Public Schools does not discriminate on the basis of race,color,sex,religion,national origin,sexual orientation,age or disability. i'.- Coolidge School Science Olympiad • 89 Bach Meadow Drive• Reading,MA 01867 • 781/942-9158 ©a f 2 I/ nis • February 11,2014 Dear Mrs.Marchant,Dr.Doherty,Mr.Martin and the Reading School Committee: The Coolidge School Science Olympiad (CSSO)hereby requests that the Reading Public Schools accept our donation in the amount of$2,500 for the purpose of compensating the following teachers for science team duties performed during the 2013-2014 school year. • Gerald Coyne (substitute science teacher—coach of Heredity and • Scott Campbell (coach of Robo Cross): $1000 ty Water Q uali t3')�$1,500 We hope that our donation will be accepted and remain grateful as always for the support that you and the Reading Public Schools continue to display for science education. Sincerely, ,660„,,L, Liz Rogers CSSO 2013-2014 President lkoblvtlabridoMthaw John F. Doherty, Ed.D. Mary C. DeLai Superintendent of Schools _ 1r Assistant Superintendent for Finance and Administration 82 Oakland Road ! Reading,MA 01867 Craig Martin Phone:781-944-5800 Assistant Superintendent Fax:781-942-9149 for Learning and Teaching Reading Public Schools Instilling a joy of learning and inspiring the innovative leaders of tomorrow TO: Reading School Committee FROM: John F. Doherty, Ed.D. Superintendent of Schools DATE: March 6, 2014 TOPIC: Accept Donation to Reading Memorial High School Please find attached, for your information, a copy of a memorandum from the Reading Lacrosse Association outlining a donation to be used to support the coaching assistants for the girls' team. At our meeting on Monday evening, I will ask the School Committee to accept this donation. If you have any questions, please contact me. The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation, age or disability. Dear Ms. Delia& Mr. Zaya March 2, 2014 Please accept this donation of$1,500 from the Reading Lacrosse Association (RLA) for the purpose of providing two (2) part time assistant coaches for the high school girl's lacrosse program for the spring of 2014. We request that you initiate the process to hiring the coaching assistants. Contact me if you have any questions. Regards s-- Steven Collins High School Girls Lacrosse Committee Chairman Reading Lacrosse Association P.O. Box 232 Reading, MA 01867 339-927-8726 Town of Reading 41T:4 ! Meeting Minutes IDx [DRAFT Board - Committee - Commission - Council: School Committee Date: 2014-02-24 Time: 7:00 PM Building: School - Memorial High Location: Superintendent Conference Room Address: 82 Oakland Road Purpose: Open Session Session: General Session Attendees: Members - Present: Hal Croft Karen Janowski John Doherty, Superintendent Chuck Robinson Craig Martin, Assistant Superintendent Lisa Gibbs Jeanne Borawski Chris Caruso Andrea Nastri, Student Representative Conner Traugot, Student Representative Members - Not Present: Mary DeLai, Assistant Superintendent Alison Elmer, Director of Student Services Others Present: Kerry Gallagher, RMHS Teacher Annemarie Cory, RMHS Teacher Janet Dee, RMHS Teacher Parker Webb, RMHS Student Elaine Webb, School Committee Candidate Linda Snow-Dockser, School Committee Candidate Phil Vaccaro, School Committee Candidate Mike Scarpitto, RMHS Assistant Principal Al Sylvia, Reading Chronicle Bob LeLacheur, Town Manager, arrived at 8:00 p.m. Minutes Respectfully Submitted By: John F. Doherty, Ed.D. Superintendent Topics of Discussion: I. Call to Order Chair Croft called the School Committee to order at 7:00 p.m. He reviewed the agenda, announced the meeting was being recorded and welcomed guests. New Business (out of order) High School Technology in Action Page I 1 Superintendent Doherty introduced RMHS teachers Kerry Gallagher, Annemarie Cory and Janet Dee who will be sharing information regarding the use of technology in their classrooms. Ms. Cory explained apps like Evernote, Skitch, and Notability have made content and class resources easier to share with her students. The workflow is much improved and there are fewer papers for students to lose now that they can complete and save much of their work on mobile devices. She is currently using a Class Weebly homepage that links to shared notebooks on Evernote and each class has a share folder on Evernote that contains all the documents and assignments her students will need. When she is supporting students who have mobile devices in a co-taught class, students can use ScanDoc HD to scan class documents into PDF and then send them to the shared Evernote folder. The use of technology in the class has made note taking much easier for students that have learning disabilities. Notability allows students to take notes and either put them in the shared Evernote folder or email them home. This is helpful if a student is absent, or the parent/academic support teacher needs notes to support the student. Mrs. Gallagher and Parker Webb, RMHS student, demonstrated how apps like QRReader, Socrative, Educreations, Animoto and a few others have allowed students to create original and engaging work that demonstrates learning. Students are using variety of devices in the classroom. Methods of accessing information for each device had to be created. She is using the QRReader in her classroom that allows students to access the information for the particular unit they are working on. Mr. Webb shared that using the QR codes will bring the student directly to the website. The codes are posted on the classroom walls, students scan and all the information they need is brought up. Mrs. Gallagher reviewed several other apps the students have used to watch documentaries, take notes and create presentations. The use of mobile devices are changing the workflow in class,the sharing of resources in co-taught classes, home-school communication to absent students or parents, the way students access content, how they watch and discuss documentaries, what it means to doodle in class and how students prove what they have learned. Mrs. Gallagher and Ms. Cory said it is important to continue to network and share ideas with others that are using paperless classrooms. Mr. Webb likes the paperless classroom and the use of apps to accomplish so much more than paper and pencil learning. II. Recommended Procedure A. Public Input(I) Mr. Croft asked for public input. Page 12 Mrs. Webb was impressed by the high school presentation and indicated that prospective employers want applicants that have strong technology skills. B. Reports (I) 1. Student Ms.Nastri reported on the upcoming MCAS testing,the upcoming Parker Middle School Musical and RMHS performance of Great Expectations. She also shared that the Band is holding a fundraiser at Portland Pie. Mr. Traugot shared that the winter athletics season is over and several of our teams are in post season tournament action. He also pointed out that the boys track team 4 x 400 relay finished in 6th place at the All—States, Boys wrestling finished 5th in the state competition with Nick Markrys winning a state championship. 2. Liaison Mrs. Janowski reported on the recent Recreation Committee and the decision to deny permission to allow a football camp to use the RMHS facilities and fields in June. The committee felt it would displace high school activities. She also reported on the upcoming HRAC's Diversity Arts Contest and encouraged students to submit original pieces of art. The deadline to submit pieces is April 1st. 3. Assistant Superintendent 4. Superintendent Dr. Doherty updated the School Committee on the projected 2014-15 elementary enrollment. He cautioned the School Committee that he is concerned that our numbers are increasing and the real estate market will start to pick up once again. We will have to address space concerns. He also pointed out additional teaching staff may need to be added to address enrollment. Mr. Robinson asked approximately how much money would we need. Dr. Doherty feels that an additional $50- $60K would be required. Dr. Doherty reported on the DESE Coordinated Program Review conducted in the district before vacation. Mr. LeLacheur arrived. The evaluators were reviewing Civil Rights, Special Education and ELL and met with several groups. We should receive a draft report in the next few months followed by a comment period and feedback. The final report should be received during the summer. The Superintendent shared some of the feedback received from the evaluators. They found that the record keeping was well organized and well done, Reading has dedicated staff and there is an"Inclusive" feel. The also felt that Page 13 special education teachers involvement in planning with regular education teachers was a positive. Areas of concern include the lack of space and facilities and the need for additional training and professional development opportunities for all staff in the areas of instructional strategies, accommodations and skills pertaining to special education. They felt we had a strong ELL curriculum and were pleased that an additional 0.5 ELL teacher has been proposed for the 2014-15 budget. Dr. Doherty thanked Carla Pennacchio for her hard work in developing the curriculum used for our ELL students. They were also pleased that the district has addressed gender identity in its School Committee policies. They found the teachers to be friendly and the students to be happy. Superintendent Doherty thanked Ms. Elmer and Mr. Martin for their part in preparing for the visit. Dr. Doherty said that the Early Childhood Working Group will be meeting on Thursday evening and the Naming of Facilities Sub-Committee will be meeting on Monday evening. C. Continued Business D. New Business RMHS Principal Qualities Dr. Doherty reviewed the timeline of the search and said in the upcoming days there will be opportunities for staff, parents and the community to provide input. Mr. Croft opened the floor to School Committee members to gather input regarding the qualities they would like to see in the next high school principal. Mr. Traugot would like the next principal to be an effective communicator that is available to students and willing to share ideas that will improve the school. Mrs. Janowski thanked the Superintendent for providing the opportunity for students and teachers to provide input. She feels that is very important. She would like to see a person with a proven track record of leadership and that is receptive to ideas. Mr. Caruso feels the high school principal is a public fixture and should attend as many extra-curricular events as possible. He would like the principal to be a presence in the building and someone that gets to know the students. Mrs. Gibbs would like to see a leader that has the experience and interest in developing professional learning communities in the building. Page 14 Mrs. Borawski would like to see an innovative proven leader that is able to articulate the culture of the high school. Mr. Robinson would like a proven leader that is not afraid to challenge his/her teachers to think outside the box. Mr. Croft feels Reading is a demanding community that is dedicated to education. The school system takes pride in all aspects of academia and would like a leader that could endure and preserver. He would like to see Main Street be made a focal point of the building. Ms.Nastri would like a principal that has experience and is an effective communicator. She would like to see someone that is friendly and open to student input and ideas. Mrs. Snow-Dockser would like to see a principal that is willing to receive input from people that are experienced and familiar with the culture of the building and someone that takes of ownership of ideas and suggestions. Mrs. Webb said it is important to tap into parent groups for input. The Superintendent assured her that as part of the process other parent groups will have an opportunity to provide input, including a survey that was recently sent. Mrs. Janowski added that she would like to see a principal that viewed all students equally whether they are special education or regular education students. Director of Student Services Qualities Mrs. Janowski would like to see a Director that is empathetic and is able to see all viewpoints. She would also like a person that promotes an inclusive culture. Mrs. Gibbs would like a Director that will cultivate professional learning communities and will evaluate the effectiveness of programming. She would also like to see a person with a 21st century inclusion vision and is able to share that vision with staff. Mrs. Borawski feels the candidate's philosophy of Special Education and how success is measured will be important information measures of a leader. She would also like a Director that is able to prioritize and focus. Mr. Croft would like a Director that has experience and expertise in litigation matters. Mrs. Snow-Dockser feels a person with classroom experience would be able to connect with teachers and be able to collaborate on new ideas to handle dilemmas. Superintendent's Evaluation Process Dr. Doherty felt it was important to give the School Committee the option of completing his evaluation before the April 1st election. Page I 5 It was the consensus of the School Committee members that the Superintendent's evaluation should be done at the end of the year. They did not to rush the process. III. Routine Matters a. Bills and Payroll (A) The following warrants were circulated and signed. Warrant S1433 2.6.14 $170,242.65 Warrant S1434 2.13.14 $312,577.51 Warrant S1435 2.20.14 $66,761.57 Warrant P1417 2.14.14 $1,359,542.19 b. Approval of Minutes Mr. Caruso moved, seconded by Mr. Robinson, to approve the open session minutes dated February 3,2014. The motion carried 6-0. c. Bids and Donations Accept Donation Accept Donation from Carl McFadden Mr. Caruso moved, seconded by Mr. Robinson,to accept a donation in the amount of$1,000 from Mr. McFadden to be used to purchase helmets for the RMHS Football Program. The motion carried 6-0. Accept Donation from Arbella Insurance Mr. Caruso moved, seconded by Mr. Robinson, to accept a donation in the amount of$300 from the Arbella Insurance Group to be used to offset transportation costs of the Joshua Eaton 4th grade field trip to the Boston Symphony. The motion carried 6-0. Accept Donation from RMHS Basketball Support Team Mr. Caruso moved, seconded by Mr. Robinson, to accept a donation in the amount of$1,500 from the RMHS Basketball Support Rroup to be used to support the coaching assistant position for the girl's team. The motion carried 6-0. Calendar IV.Information V. Future Business VI.Adjournment The Chair announced that the executive session is necessary to protect the litigation position of the body. Page 16 Mr. Caruso moved,seconded by Mrs. Gibbs, to go into Executive Session to conduct strategy with respect to litigation and approval of minutes and not to return to open session. The roll call vote was 6-0. Mr. Robinson, Mrs. Janowski,Mr. Caruso,Mr. Croft,Mrs. Gibbs and Mrs. Borawski. The meeting adjourned at 8:35 p.m. NOTE: The minutes reflect the order as stated in the posted meeting agenda not the order they occurred during the meeting. Page 17 2013-2014 School Committee Meeting Date School Presenting @ Meeting Office Hours I I I Feb. 24th School Committee March 4th Senate Primary March 10th School Committee Gibbs& Robinson March 12th Fincom Present FY15 budget March 24th School Committee Birch Meadow March 31st School Committee Parker April 1st Local &Senate Election April 7th School Committee Coolidge Croft& Borawski April 28th Town Meeting April 29th School Committee Killam May 1st Town Meeting May 5th Town Meeting May 6th School Committee RISE School Choice May 8th Town Meeting May 19th School Committee Janowski&Caruso June 2nd School Committee Croft& Robinson June 8th RMHS Graduation June 14th Friends and Family Day June 16th School Committee 3.6.14 All meetings are in the Superintendent's Conference Room at 7:00 p.m. unless otherwise noted. Dates and locations subject to change. (Bold indicates new or changed date or location.