HomeMy WebLinkAbout2014-02-25 Board of Selectmen PacketDRAFT- BOARD OF=CTMEN
2014 AGENDAS 2014
212012014
Staff
Responsibility
Estimated
Start time
February 25, 2014
Compost Center waste pile
Zambouras
7:20
West Street Traffic Agreement
Zambouras
7:30
Whittier Road Sewer Easement
Zambouras
7:45
HEARING
Close Annual Town Meeting Warrant
LeLacheur
8:00
Approve Regional Housing Services Agreement
Delios
8:15
ad hoc Zoning Advisory Committee update
Delios
8:30
Economic development update
Delios
8:45
HEARING
Approve Classification Plan
LeLacheur
9:30
March 4, 2014 State Primary Election
No meetings
March 11, 2014
Office Hour
HEARING
Remove Public Tree at 162 Walnut Street
Zager
7:30
HEARING
FY15 Water, Sewer & Storm Water Rates
LeLacheur
8:00
MWRA update
Zager
8:30
Public Works site update
Zager
9:30
March 18, 2014
informational
Library "Big Read" Event
Urell
7:20
Town Accountant Report
Angstrom
7:30
Appoint Town Accountant
Bonazoli
7:45
Charter Committee update
LeLacheur
8:00
Review Board of Selectmen Mission, Vision &
Values
Bonazoli &
Tafoya
8:30
April 1, 2014 State & Local Elections
No meetings
April 15, 2014
Ensminger
BOS reorganization
7:00
MAPC member Report
7:20
Reading Housing Authority Report
7:30
CAB (RMLD) member Report
7:45
RCTV members Report
8:00
Climate Advisory Committee Annual Update
8:15
Review BOS/TM Goals
LeLacheur
8:30
Review Customer Service survey results
LeLacheur
9:15
Town Meeting Preview
LeLacheur
9:30
note date change
from 4129114
April 22, 2014
Technology Update
Furilla
7:30
Recreation Update
Feudo
8:30
Planning for BOS Appointed Boards,
Committees & Commissions Workshop
BOS Chair
9:30
April 28, 2014 - Annual Town Meeting (Mon)
no meetings
May 1, 2014 - Annual Town Meeting (Thurs)
no meetings
May 5, 2014 - Annual Town Meeting (Mon)
no meetings
May 8, 2014 - Annual Town Meeting (Thurs)
no meetings
May 13, 2014
Office Hour
Ma -
Certificate
Orchestra
7 :20
May 27, 2014
June 10, 2014
Office Hour
John Arena
HEARING
Approve Classification & Compensation
June 24, 2014
Appointments of BCCs
Future Agendas
2014
Executive Session - labor negotiations
Downtown Parking (3 hours)
Cormier/Delios
Strout Avenue Master Plan (complete after
Town Forest planning work is done)
Feudo
Policy on Trust Fund Commissioners
Heffernan
Lyme Disease mitigation strategy
Clay
Discuss Remote Participation Policy
Recurring Items
Review BOS/TM Goals
Mar -July -Dec
Tri -ann
Review Customer Service survey results
Feb & Aug
Semi -ann
Review Regionalization efforts
June
Annual
Appointments of BCCs
June
Annual
Approve Classification & Compensation
June
Annual
Tax Classification Hearing
Oct/Nov
Annual
Approve licenses
December
Annual
Appoint Town Counsel
December
Annual
Reports to BOS
Town Accountant Report
Qtrly
RCTV members Report
Semi -ann
CAB (RMLD) member Report
Semi -ann
MAPC member Report
Semi -ann
BOS Appointed Boards, Committees &
Commissions
Annual
Reading Housing Authority Report
Annual
Reading Ice Arena Report
Annual
O� OF RFgO'
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Office of the Town Manager
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'6�9'fNCORP�P� Reading, MA 01867
To: Board of Selectmen
From: Robert W. LeLacheur, Jr. CFA
Date: February 20, 2014
RE: February 25th agenda items
781 - 942 -9043
townmanager @ci.reading.ma.us
www.read!ngma.gov /town - manager
Next week there was one slight change to your Agenda — we will not urgently need for you to review the
West Street easements, as the projected bid process has been delayed as I mentioned last week. We will
reschedule this item — which also needs a complete legal review — for your meeting on March 11th when
the DPW is in front of you for several other items.
Town Engineer George Zambouras will instead review a proposal for a contractor to remove significant
amounts of compost area material as soon as possible. As part of the FY15 budget the DPW requested
funds for this work and I approved $15,000 to begin the job. This effort may complete the job much
more inexpensively than we had assumed possible. This will require truckloads of material being
transported through the neighborhood (as it would have next year), and the start date could be very
soon depending on the weather. Please see a more comprehensive memo from the Town Engineer in
your packet on this issue.
We will have a brief discussion about a West Street Traffic Agreement with the Town Engineer, please
also see your packet for more details.
The Board will hold a Public Hearing at 8pm to close the Warrant for the Annual Town Meeting, which
begins on Monday April 28th. At 7:45pm residents from 63 Whittier Road will present their case for
requesting abandonment of a portion of the sewer easement in order to complete a planned new home.
The Zoning Board of Appeals approved their request for a Variance /Special Permit at their December 5,
2013 meeting. We have been working with the applicant since then and have requested that they revise
their plans to avoid the need for this easement change. They did have a plan prepared which would not
require the easement which they recently submitted to the Building Inspector as part of an application
for a building permit that was approved by Engineering with conditions. They later called and said they
wanted to revert back to the original plan and request that the Board seek the easement abandonment
from Town Meeting.
I'm not one to stand in the way of the wisdom and grass roots democracy of our local Town Meeting.
However I would urge the Board to listen carefully in order to determine if the applicants have an
essential need for this easement abandonment. Much of our infrastructure put in place many decades
ago is imprecisely marked. Surely one day we will need to repair or replace this sewer pipe, and we need
to be sure that any construction is not put at risk. I have made the applicants aware of my views on this
matter.
In your packet today is an outline of the Warrant — the full text will be provided at your meeting after a
legal review. Since the preview of the Warrant last week, the Smart Growth Stabilization and OPEB Trust
Articles have been rearranged to be part of the earlier'FY14 section' of the Town Meeting. In addition,
there are now two debt Articles for FY14, and one of them has been added since last week.
We have been in discussions with the Commonwealth for several weeks concerning the financing of the
West Street project. In November, Town Meeting authorized $1 million in debt for our local share. At
the time we believed that the State would advertise the project to allow direct contractor billing to the
MWRA for their portion. Now, we are not certain as to how the State will proceed, so we may need to
increase the debt authorization in case the MWRA must pay "through the Town ". In any case, the local
share will not change.
One last item of note - at the end of this memo is the language from Article 24 at last year's Annual
Town Meeting, which sought to change the form of a petition via a change to the Charter. This was
approved by Town Meeting, and needs to go to the voters. We will wait one more year, as the Charter
Committee plans to seek additional Charter changes at November 2014 Subsequent Town Meeting. One
year from now, Article 24 as well as those potential future changes will go to the voters.
Assistant Town Manager Jean Delios will appear in front of the Board at 8:15pm, first to request your
approval of a Regional Housing Services agreement. November Town Meeting approved this new shared
position, and this agreement will formalize the relationship among the initial municipalities. The
agreement (in your packet) has been reviewed by Town Counsel. The Board will then hear an update on
the Zoning Advisory Committee's work, as well as a general Reading economic development update.
At 9:30pm I will request that the Board make one change to the FY14 Classification Plan. As we
discussed during the budget process, I would like to downgrade one of the two Business Administrator
positions (the vacant one!) to a Business Analyst at Grade E. This Business Analyst position was
proposed as part of my original reorganization plans presented last fall to the Board, but was eliminated
when the overall plan was simplified. In order to hire for this position during FY14, we first need the
position to be approved by the Board. In Administrative Services, we have significant wage funding
available because of vacant positions.
A quick update to the Board about our hiring process and progress:
➢ Administrative Services Assistant Town Manager (vacant) - search will being in March;
➢ Administrative Services Business Analyst (vacant) - approval of position tonight, search delayed
until some other positions are filled;
➢ Administrative Services HR Administrator (June 2014 retirement) -process expected to begin in
March to allow for some overlap;
➢ Administrative Services Clerk shared with Community Services (new, vacant) - search changed
to have vacant position fully budgeted in and hired by the Administrative Services department,
and an existing shared clerical position to be fully budgeted in Community Services department.
Final interviews underway, position will be filled in March. -✓
➢ Community Services Regional Housing Coordinator (new, vacant) - agreement tonight, selection
process with other towns expected to be completed in time for an early summer hire -%/
➢ Community Services PT Zoning Enforcement Inspector (new, vacant) - delayed until some other
positions are filled
➢ Community Services PT additional social worker (new) - filled by an excellent employee initially
hired to fill in for a medical leave ✓
➢ DPW Water & Sewer Supervisor (retirement) - filled ✓
➢ DPW Assistant Director (new, vacant) - finalists selected, interviews being scheduled ^'✓
➢ DPW Highway Supervisor (retirement) — finalists being determined, interviews to follow -✓
➢ DPW W/S Equipment Operator (promotion) & W/S Meter Repair (promotion) — both to be
advertised
➢ DPW Laborer Parks & Forestry — two positions (vacant) to be advertised in time for spring
➢ Police Officer (promotions) — exam held 2/15, over 200 candidates registered —,/
➢ Deputy Police Chief & Lieutenant (promotions) — both positions will have an Assessment Center
process on February 28th _V
➢ Fire Executive Officer (new, vacant) — await Annual Town Meeting vote
One final note — I will deliver the Town Manager's proposed FY15 budget to the Finance Committee this
weekend. There will be no changes from the Municipal government portion of the budgets as reviewed
and amended by the Board, and the School Committee's budget will be reduced by a bit less than
$500,000, as they state in their budget message.
Health insurance quotes came in today, which is historically late in our budget process. I have needed to
wait for these quotes to make sure a balanced budget was submitted to FINCOM, as we are already
proposing to use the maximum $1.5 million of free cash and operating budget cuts may have been
required. The quotes were a bit higher than our estimates, but we can absorb that as our current
premium run rates are lower than expected.
From Annual Town Meeting - 2013
ARTICLE 24 To see if the Town will vote to amend Article 2 -15 of the Reading Home Rule
Charter as follows (language with str+ket#FeUgh shows deletions /words in bold denotes new language):
No final affirmative vote of a Town Meeting on any Warrant Article shall be operative until after
the expiration of seven (7) days following the dissolution of the Town Meeting except the following: (a)
a vote to adjourn or dissolve, (b) votes appropriating money for the payment of notes or bonds of the
Town and interest becoming due within the then current fiscal year, (c) votes for the temporary
borrowing of money in anticipation of revenue, or (d) a vote declared by preamble by a two - thirds vote
of Town Meeting to be an emergency measure necessary for the immediate preservation of the peace,
health, safety or convenience of the Town. If a referendum petition is not filed within the said seven (7)
days, the votes of the Town Meeting shall then become operative.
(a) Referendum Petition — If, within said seven (7) days, a referendum petition signed by not less
than three (3) percent of the voters certified by the Registrars of Voters containing their names and
addresses is filed with the Board of Selectmen requesting that any question affirmative vote of Town
Meeting be submitted to the voters in the form of a ballot question, such ballot question to be in the
form required in (b) herein, to the voters, then the operation of the Town Meeting vote shall be further
suspended pending its determination as provided below. The Board of Selectmen shall, within ten (10)
days after the filing of such referendum petition, call a Special Election that shall be held within thirty
(30) days or such longer period as may be required by law after issuing the call, for the purpose of
presenting to the voters any such ballot question.
If, however, a regular or Special Election is to be held not more than sixty (60) days following the date
the referendum petition is filed, the Board of Selectmen may provide that any such ballot question be
presented to the voters at that Election.
(b) Form of Referendum Petition /Ballot Question - Each ballot question submitted shall appear
at the top of each referendum petition and shall be presented in the following form which shall be
placed on the official ballot: - "Shall the Town vote to approve the action of the representative Town
Meeting whereby it was voted on (insert date of town meeting) to (insert complete language of the vote
in the same form in which it was stated when presented by the Moderator to the Town Meeting, and as
it appears in the records of the Clerk of the meeting) "?
The form of the referendum petition shall in conformance with this section.
The circulator(s) of the referendum petition may make additional copies of the petition form, but such
copies must be an exact duplicate thereof. The petition form may not be altered in any way. No
extraneous markings, such as underlines, highlighting, erasures, marking out or insertion of words, or
other information, are allowed on any area of the petition form. Any such extraneous markings on, or
alterations of the petition form, or copies of the petition form that are not exact duplicates, will result in
the invalidation of all signatures contained on that petition form. Extraneous markings do not include
signatures or addresses.
Each petition form shall include language informing voters that additional markings will
disqualify the signatures on the petition form; that for their signature to be valid, they must be a
registered voter of the Town of Reading; that their signature shall be written as they are registered; that
they should not sign the petition more than once; and that if they are prevented by physical disability
from writing, that they may authorize some person to write their name and residence in their presence.
The back of each petition form where signature lines appear, shall include the following instruction:
"ATTENTION VOTERS: Before signing, read signer information on the other side ".
Upon request, the Town Clerk shall provide a Town referendum petition /ballot question form
with the final article language voted at Town Meeting. The Town Clerk shall deliver A) 5 paper copies
or B) an electronic version by email at the requestor's option. Provided forms shall be deemed
compliant with form conformance requirements.
In computing time (days) following the dissolution of the Town Meeting, only days when the Town
Hall is open for business shall be counted.
In addition to the certification of signatures on the petition form, the Board of Registrars of
Voters shall examine the petition forms for extraneous markings, and determine whether they are exact
copies;
or take any other action in respect thereto.
Board of Selectmen
Memo
To: Robert W. LeLacheur, Jr., Town Manager
From: George J. Zambouras, Town Engineer
Cc: Jane Kinsella, Jeffrey Zager
Date: February 10, 2014
Re: Compost Site - DPW Spoil Pile
As you are aware, the FY 2015 budget proposes funds for the removal of the spoil pile located at the
compost site on Strout Avenue This material was declared surplus under Article 9 of the April Town
Meeting. The spoils are a product of excess materials resulting from years of Town projects and daily
DPW operations. The material is a mixture of a variety of soils, boulders, concrete and some
bituminous concrete. Other than its occasional use by DPW on projects after days of processing, in its
present state the material is a burden to the Town rather than a value. Typically material of this nature
is removed at a cost to a community comprised of equipment rentals and in some cases disposal costs.
While an analysis has not been performed to determine how much material actually exists, as it is piled
on top of an existing ledge formation making estimation impossible, a substantially large volume of
material certainly exists.
Recently the Town has been approached by a contractor inquiring about the availability of the spoil pile.
The company Aggregate Service & Supply, Inc. has proposed to remove up to 20,000 cubic yards of
material at a cost of $4998.00. Under the scope of his proposal they would process the material on site
and haul the processed material off site utilizing trailer dump body trucks. To process the material a
portable crusher would be set up on site. The company estimates the requested volume would be
removed over a two (2) month period. Processing and hauling would occur only on weekdays during
the hours of 7:00 AM to 5:00 PM. It is anticipated that up to 20 to 36 truck loads would be removed per
day.
I have contacted three other firms to determine if there was any interest in fumishing the Town a quote
for the fill. We have received the following responses:
J. Marches & Sons Inc. - responded they have no interest in the fill
Joseph P. Cardillo & Son, Inc. - responded they have no interest in the fill
James T. Lynch Construction - still awaiting a reply
While this dollar amount is below bid limits, the IG indicated, through conversations with Jane Kinsella,
that the Town should also examine the salvage value of the material with respect to the finished
product. Jane and I have documented this value and have determined the costs the Town would incur
to process the material on site or haul the material to a site for processing is greater than the value of
the finished product, thereby meeting the IG's recommendations.
• Page 1
�cL I
I have spoken to Glen Redmond, Building Inspector and he indicated that no permits with respect to
zoning are required.
Wetlands border Strout Avenue and are adjacent the compost site however the spoil pile and the
proposed operations will be outside the 100 foot buffer zone. Similar type of work occurs sporadically
throughout the year during the daily operation of the site by DPW. However, if approved we will consult
with Chuck Tirone, Conservation Administrator regarding instituting additional measures while this
process occurs.
The one concern I have is while we believe the material is free of contaminants, the Town has not had
the material tested. We have contacted the company and have indicated that any material removed
from the site would need to be tested and certified clean by a licensed professional. As long as this
certification is provided I would recommend the acceptance of the company's offer to remove the fill.
• Page 2
s� Z
February 20, 2014
PETROLEUM GROUP LLC or CURRENT OCCUPANT
4 WEST ST
READING MA 01867 -3765
Dear Resident/Business Owner:
nationalgrid
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This is an important notice informing you National Grid will be performing replacement work of our gas mains and
gas services in your neighborhood at 1 to 257 West ST.; 148 to152 Oak ST.; 3 to 10 Wescroft RD.; 297 to 302
Woburn ST.; 206 Prescott ST.; 95 to 111 Howard ST.; 111 to 112 Scotland RD.; 6 Wentworth RD.; 1 to 4
Louanis DR.; 4 to 12 County RD.; 2 Border RD.; Reading, MA. Our work has a tentative start time during the
week of February 24, 2014 with an approximate end date of May 2, 2014.. Additionally, general posting in the area
will provide the specific dates following our permitting process. Work will generally take place from 7:00 a.m. —
4:00 p.m., Monday to Friday. National Grid customers will have a scheduled time period for the transfer of
services to the new main, where there will be a short interruption of gas service. For this process to be
completed, our technicians will need access to the existing gas service and meter. We apologize in advance
for any inconvenience, but this project is part of our commitment to provide continuous improvements and keep the
natural gas delivery system safe and reliable.
• National Grid and /or a qualified contractor will perform the work. A police detail is provided, if necessary.
The road will be open to the public and parking may limited. A construction foreman with appropriate
identification will be on site to address your parking needs throughout the duration of the construction.
• Meters may need to be relocated to the outside of the home or business.
• There may be a lag between temporary and permanent restoration of the street and sidewalk, depending
on weather and ground conditions.
If you have any questions about the project, please call Susan Scarcella, Manager, Community & Customer
Management, at (781) 907 -1611. For general inquiries, National Grid Customer Service can be reached 24/7 at 1-
800- 233 -5325.
Not a National Grid natural gas customer?
If you do not have a gas service to your home or are not currently using natural gas for
heating, this is the easiest time to make the switch to clean, reliable natural gas. Please
be aware that if your street is repaved it will be some years before National Grid has
permission to reopen the street and/or sidewalk.
For more details about our many conversion incentives please call
1- 877 - 696 -4743 or visit our website https:// www1. nationaigridus .com /ConvertToNaturalGas
Sincerely,
National Grid
Cc: Mayor/Town Manager/Town Administrator /DPW /S Scarcella
,a/
Deval L. Patrick, Governor
Richard A. Davey, Secretary & CEO
Frank DePaola, Administrator
Mr. Robert W. LeLacheur, Jr.,
Town Administrator
Reading Town Hall
16 Lowell Street
Reading, MA 01867
Dear Mr. LeLacheur:
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Massachusetb Department Or 7Ya�aportatlon
Highway Dhrision
November 5, 2013
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Enclosed with this letter are four originals of a Traffic Control Agreement for the
Safety Improvement Project in the Town of Reading regarding West Street. This
Agreement is required by the Federal Highway Administration in accordance with Title
23 USC, Sections 1O9(d) and 116. The purpose of this Agreement is to assure that the
ways within and adjacent to the project will be operated and maintained by the
municipality as planned. Failure on the part of any municipality to execute and fulfill the
terms of the Agreement may cause disqualification from participation in future Safety
impruventeni r rojecu,.
This Agreement has been discussed with the project design engineer and
municipal representatives. The proper officials, including the town counsel, are required
to sign all four originals of the Agreement and affix all attests and seals.
It is requested that all pertinent traffic regulations be enacted. In the instance
where existing municipal regulations are in conflict with the Agreement, action must be
taken to bring them into compliance with the Agreement.
Please submit to this office the four signed originals of the Agreement and three
signed dated and executed originals of the regulation establishing the "Specific
Provisions Section" as detailed in the Traffic Control Agreement. If any of the "Specific
Provisions Section" is in effect, please provide a copy of the regulation. Upon completion .
please forward all required documents to: State Traffic Engineer, Room 7210, Ten Park
Plaza, Boston, MA 02116, Attention: Joseph Amato, for processing.
If you have any questions regarding this matter, you can contact Joseph Amato of
the Highway Safety Division at 857- 368 -9653.
Leading the Nation in Transportation Excellence
Sincerely,
Neil E. Boudreau
State Traffic Engineer
Ten Park Plaza, Suite 4160, Boston, MA 02116
Tel: 857- 368 -4636, TTY: 857- 368-0655
www. mass. gov /massdot
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Memo
TO: Robert W. LeLacheur, Jr., Town Manager
Frone George J. Zambouras, Town Engineer
CC: Board of Selectman, Chief James W. Cormier
Date: February 19, 2014
Re: West Street Roadway Improvements - Traffic Control Agreement
Attached for the Selectman's review, acceptance and endorsement please find four copies of the
Traffic Control Agreement (TCA) for the Safety Improvements planned under the West Street
Improvement Project. As you are aware the project is constructed as a MassDOT project and is funded
utilizing Federal Highway Administration funds. The acceptance and endorsement of the TCA is a
requirement for projects funded by the Federal Highway Administration.
In summary the TCA is an agreement between the Town and MassDOT insuring that the Town will
maintain all traffic control devices in accordance with the standards established under the Manual of
Uniform Traffic Control Devices for Street and Highways (MUTCD). These standards include all
regulatory or warning signs, traffic control signals, flashing beacons, traffic islands or other traffic control
devices and all pavement markings. The TCA further requires that any driveway relocation or are in
accordance with MassDOT Standards and any changes in traffic controls or traffic signals be approved
by MassDOT prior to implementation.
We will be reviewing our existing traffic regulations to determine if any existing regulations conflict with
the TCA and which of the project's listed control devices will require a future public hearing to enable
enforcement of the devices by the Police Department.
0 Page 1
MASSACHUSETTS DEPARTMENT OF TRANSPORTATION
TRAFFIC ENGINEERING
TRAFFIC CONTROL AGREEMENT
AGREEMENT BETWEEN THE
MASSACHUSETTS DEPARTMENT OF TRANSPORTATION AND THE
TOWN OF READING
FEDERAL AID PROJECT NO. - (PENDING) AGREEMENT NO. 79469
AGREEMENT, made this day of , 2013 by and between the Massachusetts Department
of Transportation, hereinafter called " MASSDOT," and the TOWN of READING, hereinafter called the
"TOWN," pursuant to the provisions of 23 U. S. C. §§ 109(d) & 116, and in accordance with the official
standards of MASSDOT, which have been adopted in conformity with the provisions and recommendations
of the Manual on Uniform Traffic Control Devices for Streets and Highways published by the Department of
Transportation, Federal Highway Administration, hereinafter called "STANDARDS."
WHEREAS, MASSDOT and the TOWN have agreed that WEST STREET being in whole or in part
a town way, has qualified to participate in the Federal Aid Program with the work being financed in part by
the Federal Government; and
WHEREAS, the United States Government, through its Department of Transportation, Federal
Highway Administration, requires that the project area upon completion will be operated and maintained in
an adequate manner; and
WHEREAS, the TOWN approves the proposed plans for the improvements and upon completion of
the project will be the responsibility of the TOWN.
NOW, THEREFORE, in consideration thereof, the TOWN hereby agrees to conform to the
following provisions:
GENERAL PROVISIONS
A. All information, regulatory or warning signs, all traffic control signals, flashing beacons, traffic islands or
other traffic control devices and all pavement or other markings within the ways located in the project
area shall be designed, located and operated in accordance with the STANDARDS of MASSDOT for
such devices.
sb V
B. The Police Department of the TOWN shall be the enforcement agency for traffic regulations established
in accordance with this AGREEMENT and the traffic devices installed in connection therewith.
C. Signed, dated and attested copies of amendments to the TOWN traffic rules and regulations necessary for
the enforcement of any specific provisions will be forwarded forthwith by the TOWN to MASSDOT.
SPECIFIC PROVISIONS
A. STOP SIGNS To be installed in accordance with applicable permits filed or to be filed by the
TOWN.
All Stopped at West Street:
Border Road
County Road
Oak Street
Howard Street (2 signs)
Edgemont Avenue
Longwood Road
All Stopped at Willow Street:
Summer Avenue
B. NO LEFT TURN
Louanis Drive
Countryside Lane
Lewis Street
Prescott Street
Palmer Hill Avenue
West Street (NB) at Archstone Circle (northerly access)
West Street (NB) at County Road
Archstone Circle (northerly access)
Wentworth Road
Scotland Road
Fremont Street
Arcadia Avenue
C. LEFT LANE, LEFT TURN ONLY; RIGHT LANE, RIGHT TURN ONLY
Willow Street (WB) approaching intersection at West Street
D. LEFT LANE MUST TURN LEFT
West Street (NB) approaching South Street/Archstone Circle (2 locations)
West Street (SB) approaching South Street/Archstone Circle (2 locations)
E. RIGHT LANE MUST TURN RIGHT
West Street (NB) approaching Willow Street (2 locations)
F. KEEP RIGHT
Archstone Circle (southerly access) (median island)
Woburn Street (WB) (median island) (2 signs)
County Road (EB) (splitter island)
G. DO NOT ENTER
County Road (EB) (2 signs)
Archstone Circle (northerly access) (2 signs)
H. ONE WAY
County Road (EB)
Archstone Circle (northerly access)
I. SIDEWALK ENDS AHEAD CROSS HERE
West Street NB at crosswalk at Approx. Sta. 74 +60
J. STOP HERE ON RED
West Street SB at Wescroft Road
West Street SB at Woburn Street
K. DO NOT BLOCK INTERSECTION
West Street NB at Prescott Street
Willow Street Approaching West Street at Summer Street
L. NO TURN ON RED
Wescroft Road to West Street (2 signs)
Woburn Street to West Street
West Street NB at Woburn Street
West St./Winslow Rd/King St. (4 signs)
M. BICYCLE DETECTION SIGN
West St. /South St. /Archstone Circle (4 signs)
Wescroft Road at West Street
West Street NB at Woburn Street
Woburn Street (median island) at West Street
West St./Winslow Rd/King St. (4 signs)
West Street NB at Willow Street
Willow Street at West Street
West Street SB at Willow Street
Woburn St. /Summer Ave. (4 signs)
N. NO PARKING ANYTIME
Woburn Street (WB) approach to Summer Avenue
Woburn Street (WB) departure from Summer Avenue
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O. NO PARKING HERE TO CORNER
Woburn Street (EB) approach to Summer Avenue
Woburn Street (EB) departure from Summer Avenue
Summer Avenue (NB) approach to Woburn Street
Summer Avenue (SB) approach to Woburn Street
ACCESS AND EGRESS
Within the limits of the Federal Aid Project, neither additional driveways (residential or commercial)
nor relocation or alteration of existing driveways shall be permitted unless they are in conformance with
MASSDOT STANDARDS.
TRAFFIC CONTROL SIGNALS
A. Traffic Control Signals shall be operated in strict accordance with the requirements of the applicable
permit.
B. Changes in the operation of the traffic control signals located in the Federal Aid Project area are not to be
made without the express prior written approval of MASSDOT.
C. Traffic Control Signals, the operation of which is pertinent to the Federal Aid Project area covered by this
AGREEMENT, will be installed to control traffic as shown on the plans for this Federal Aid Project. All
power charges for the operation of the installation will be the responsibility of the TOWN as well as
charges for maintenance and control. The traffic control signals listed below will be under the ownership
and control of the TOWN.
West Street at Archstone Circle /South Street
West Street at Woburn Street/Westcroft Road
West Street at Winslow Road/King Street
West Street at Willow Street
Woburn Street at Summer Avenue
MISCELLANEOUS
Traffic Controls or regulations on ways or parts thereof within the Federal Aid Project are to remain
in force and effect until proposed future changes have been approved in writing by MASSDOT.
,5-17
MASSDOT will not approve any future proposed traffic control changes within the Federal Aid
Project, which will in the opinion of MASSDOT, lessen to any degree the efficient utilization of the highway
for traffic purposes.
MAINTENANCE
The TOWN, pursuant to the provisions of 23 U.S.C. §§ 109(d) & 116, shall properly maintain the
way and all traffic signs and pavement markings under the control of the TOWN within the project area.
PENALTY
Continued and willful failure on the part of the TOWN to fulfill its responsibility in the proper
maintenance, operation, and enforcement of the traffic regulations of the completed project may disqualify
the TOWN from participation in future Federal Aid Projects in which the TOWN has maintenance
responsibility, as provided in Title 23 USC.
Such failure shall result in the withholding or withdrawal of the unexpended balance of any funds
assigned to the TOWN, under the provisions of MASS. GEN. LAWS ch. 90, § 34.
IN WITNESS WHEREOF, the Parties hereto have executed this AGREEMENT on the day and year
first written.
TOWN OF READING MASSACHUSETTS DEPARTMENT OF
TRANSPORTATION
TOWN ADMINISTRATOR
HIGHWAY ADMINISTRATOR
LEGAL CERTIFICATION
This will certify that the TOWN has complied with all applicable State Laws and its By -Laws and
Ordinances as they apply to this AGREEMENT and that this AGREEMENT is a valid, binding Agreement
with the TOWN.
DATE
TOWN COUNSEL
RE
CERTIFICATE OF SIGNATORY
This will certify that the below named individuals are duly authorized and empowered to execute and
deliver this AGREEMENT on behalf of the TOWN of READING.
NAME
DATE
TITLE CHAIRPERSON, SELECTMEN
ATTEST
VICE CHAIRPERSON, SELECTMEN
SELECTMEN
SELECTMEN
CLERK, SELECTMEN
NAME LAURA A GEMME TOWN CLERK
Memo
To: Robert W. LeLacheur, Jr., Town Manager
From George J. Zambouras, Town Engineer
CC: Board of Selectman
Date: February 20, 2014
Re: Easement Discontinuance — 63 Whittier Road
In review of the request to discontinue a portion of the sewerldrain easement, at 63 Whittier Road, the
Engineering Division has had several discussions with the applicant, their architect and surveyor. In our
discussions we indicated while similar easement discontinuances do occasionally occur, they should
be avoided whenever possible. We also indicated that our primary concern is the ability for the Town to
provide adequate room for maintenance and replacement of our utilities. In the case of the easement in
question only a sewer line exists.
While the proposed house configuration does intrude into the easement by a couple of feet and will
require the abandonment of a portion of the easement, the remaining easement area does leave
sufficient room for the Town to perform the proper maintenance or replacement of the sewer main.
While the conditions I placed upon the dwellings construction (refer to memo from Town Engineer to
Building inspector dated January 14, 2014) 1 believe the construction of the new house should have
been designed to fit within the existing available building footprint of the parcel.
During our discussion which started in November we have seen numerous plans which are identified
below:
• The "Existing Condition Plan" dated June 12, 2013. This plan depicts the current parcel,
dwelling and easement. As indicated on the plan the existing dwelling currently intrudes into
the easement by a few feet.
• Two versions of the "Plot plan for Proposed House" dated October 15, 2013 were furnished.
The first version identified a slight intrusion of the new house into the easement. This plan was
submitted with the applicant's submission to ZBA. This plan was also forwarded to Engineering
at which time we indicated we could not sign off on the building permit application due to the
intrusion of the dwelling into the easement.
• The second version of the "Plot plan for Proposed House" dated October 15, 2013, with a
revision date of January 9, 2014 was furnished to Engineering in conjunction with the building
permit application. This plan reflected a revised dwelling footprint which placed the new
e Page 1
Sc
dwelling outside -of the easement. As this revised house layout would not intrude into the
easement, no revision to the easement would be necessary. Engineering approved this plan,
with conditions (refer to memo from Town Engineer to Building inspector dated January 14,
2014), as the applicant's builder indicated that it is still possible that the owner would seek a
discontinuance of the easement and revert back to the original house design.
• The final plan entitled "Easement Adjustment Plan" dated November 25, 2013 was furnished
to the Town following the decision by the owner to construct the original house design which
requires a discontinuance of a portion of the easement.
• Page 2
�GZ
DRiUME N 402070' E
CAPPED IRON
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t
t 20' SETBACK
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RESCOVE 515
ps" zone=
PLAN 1 141 OF 1941
IM OF READlAt[: PLAN 1 500 -V -0$5
I HEREBY CER77FY THAT INKS PLAN IS BASED ON AN
ACTUAL IN TR Wff SURVEY
"�E MIMG LOT COWNAGE -129
Iv' i s- i"3
DATE
FXISnNG CONDCTMONS
PLOT PLAN
63 WH177?E'R ROAD
READING, MASS.
SCALE: V=201 .JUNE 12, ,2013
N
EDWARD J. FARRELL
F'ROF'ESMONAL LAND SURVEYOR
f 10 WJNN STREET a SUFI E 203 - WOBURN, MA.
(7$1)- 933 -712
OW10. OP RECORD
JOSEPH ! MARIE FEW
BOCK 11770 PAGE W M.SRO.
DRHJ -HOLE N 407070' E CAPPED IRON TAx MAP 33 PARCEL 122
(SET) 70.00• ROD (SET) RESIDENCE Sts
2162- CAPPED IRON PLAN agmumm
I
1 ROD (SET) PLAN 1 141 OF 1941
1 TOW OF READING PLAN 1 500-M -095
�u 1
1
1 LOT 71 1 HEREBY CERTIFY THAT 1S BASED ON AN
A =8,880 &F..* A NSTRUMENT. ,�
15:3' 1 15 7' g Ib.
�
B PROPOSED h
it DECK 15.8' 1-3
o p ED .I ARRELL P.L.S. DATE
Z I h PROPOSED LOT COVERAGE-24%
I
PARKING & DRIVEWAY
4 VEHICLES
PROP. POR I la 4,
N
1200'
NAIL (SET) NAIL (SET) Moo,
S 4070'10' W
WHrMER ROAD
\1
NAIL (SET)
PLOT PLAN FOR
PROPOSED HOUSE
63 WHrMER ROAD
READING, MASS,
SCALE: 1 20' OCTOBER 15, 2013
AWN By
EDWARD J. FARRELL
PROFESSIONAL LAND SURVEYOR
1 10 WINN SmEE*r — SUITE 203 — WOBURN, MA.
(781)-933-9012
I � N
t .00'
I
NAIL (SET) i NAIL (SET) 70.00'
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SMH-
WHITTIE'R
N
ROAD
CAPPED IRON
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N
w
O
NAIL (SET)
OWNKR OF RNCORD
JOSEPH & MARIE FIELD
BOOK 11759 PAGE 86 M.S.R.D
TAX MAP 33 PARCEL 122
RESIDENCE S15
PLAN RxFF'RFNCE.S
PLAN d 141 OF 1941
TOWN OF READING PLAN j 500 -M -095
i BASED ON AN
DATE
V— PROPOSED LOT COVERAGE =24X
REVISED: DECEMBER 23, 2013
REVISED: JANUARY 9, 2014
PLOT PLAN FOR
PROPOSED HOUSE
63 WH1771E'R ROAD
READING, MASS.
SCALE: V'= 20' OcroBER 15, 2013
Pp*wW BY
EDWARD J. FARRELL
PROFESSIONAL LAND SURVEYOR
1 10 WINN STREET ~ SUITE 203 — WOBURN, MA.
(781)- 933 -9012
DRILLHOLE
(SET)
I�
k
I w N 4070'10' E
70.00'
21.62' —# CAPPED IRON
ROD (SET)
lh
I
/lI PROPOSED NEW
EASEMENT LINE
LOT 71 SHE
o I
/ A =8,680 S.F.t
/
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PROPOSED
bc. 1 c �' f •�
15 4
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3
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I
15.5
4 VEHICLES
I � N
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I
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S 4070'10" M
SMH-
WHITTIE'R
N
ROAD
CAPPED IRON
ROD (SET)
N
w
O
NAIL (SET)
OWNKR OF RNCORD
JOSEPH & MARIE FIELD
BOOK 11759 PAGE 86 M.S.R.D
TAX MAP 33 PARCEL 122
RESIDENCE S15
PLAN RxFF'RFNCE.S
PLAN d 141 OF 1941
TOWN OF READING PLAN j 500 -M -095
i BASED ON AN
DATE
V— PROPOSED LOT COVERAGE =24X
REVISED: DECEMBER 23, 2013
REVISED: JANUARY 9, 2014
PLOT PLAN FOR
PROPOSED HOUSE
63 WH1771E'R ROAD
READING, MASS.
SCALE: V'= 20' OcroBER 15, 2013
Pp*wW BY
EDWARD J. FARRELL
PROFESSIONAL LAND SURVEYOR
1 10 WINN STREET ~ SUITE 203 — WOBURN, MA.
(781)- 933 -9012
sXRN T TENNYSON ROAD
1
I
NA GEORGE ! YERENA SAFRHTRD
I
I�
I�
I�
I
I
1I
N/11 CHANDRA ! DANEL MWEE
1 NNfmy COHIIY•
THAT ACCORDING TO DEEDS AfD PLANS OF RECORD
1 I
I
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LINES SHORN ON Y IS PLAN ARE DC
1 f
LOWS 01MOC EXISTING OMNE"AP, AND THE LNES
OF STREETS AND WHYS "MN ARE (HOSE OF PUBUC
I' GRAN ! SEMFR EASEMENt
OR PRIVATE STREETS OR ISIED
AND IHAT NO NEW LRES FAOR THE DrAS*N OF
SEE PLAN / 1271 OF 19W
EXSTNO OWNERSHIP OR FOR NEW STREETS AND WARS
1 I
ARE SHOW
TNAT lily PLAN WAS PREPARED N ACCORDANCE MIM
THE RULES AND REGLRATNNS OF THE REGISTERS OF
b(
CE D'TED7� JANUARY 1• 1979 AND REWSEO
I
DRII.LNIDLE
I 18 N IO4070' E
CAPPED /RCN
_
(SET)
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ROD (SET)
BT' 1I'. CAPPED NON
ORAN ! SEWER
A ROD (SET)
NT
I w lj PORTNN OF EASEMEN
/ASE
A-1,818 FT
/1 TO BE EWNA/ED
l l;i
N/s NEYN !BARBARA
$
MULVEY
_
9 DEC"
Ir
X
•
EASEMENT ADJUSTMENT
li'.
PLAN OF LAND
g63
WHITTLER ROAD
PDRGI,
READING, MASS.
LOT 71
SCALE: 1 " ra 20' NOVEMBER 25, 2013
I Md980 SF.3
`I
p.... p�
• •Y� B7
7n
EDWARD J. FARRELL
NAE (SET)
NAIL (SET)
s N/70Y0' w
NAE (SET)
PROFESSIONAL LAND SURVEYOR
1 10 WINN STREET — SUITE 203 — WOBURN,
WHITTLER ROAD
MA
w w'
(781)- 933 -9012
Memo
The Glen Redmond, Commissioner of Buildings
Fime George J. Zambouras, Town Engineer
Date: January 14, 2014
Re: 63 Whittier Road — Sewer Easement \ Building Permit Requirements
Based on the revised building permit plot plan dated October 15, 2013 with revisions to January 9,
2014 the proposed building footprint has been altered to avoid the existing sewer easement
Note: While this is the current intent it is still possible the owner may request an alteration to
the sewer easement. If the alteration of the easement is deemed necessary the owner would
need to notify the Town prior to the close of the annual town meeting warrant on February 25,
2014.
As a condition of approving the proposed building permit the Engineering Division is requiring the
following condition:
• At any location where the building foundation or footing is to be located 5 feet or less from the
edge existing sewer pipe, steel sheeting shall be installed and left in place. Such sheeting shall
be installed to an elevation of 1 That above the buildings footing and 4 feet below the elevation
of the sewer main invert.
• The Engineering Division shall be notfied to inspect the installation of the sheeting and the
buildings footing.
• An elevation plan shall be furnished to the Town Engineer indicated the proposed elevation
and location of the proposed foundation and its relationship to the wdsting sewer pipe.
• Page 1
6-c'?
c'
pl awe
&.t
A& 1114114
DRILLHOLE
(SET)
PARKING & DRIVEWAY
4 VEHICLES
ki
AO
�w
r
2
141 N 4070'10' E
70.00'
21.62' —To CAPPED IRON
ROD (SET)
1
�I tl PROPOSED NEW
/1 EASEMENT LINE
w /1 LOT 71 SHE
A =8,680 S.F.t
1B.1'l 4.9 15.7'
o B f ROPOSED
DECK 15.6'
00 W ,
\\
rt��
N
�;'
1 1 .00'
NAIL (SET) NAIL (SET) 70.00'
I S 4070'10' 0
SMH
WH17 TIER
N
ROAD
CAPPED IRON
ROD (SET)
g
N
W
ol
NAIL (SET)
OIINER OF RECORD
JOSEPH & MARIE FIELD
ww 11759 PAGE w M.SR.a
ZONING DISj$LLT
TAX MAP 33 PARCEL 122
RESIDENCE S15
PLAN REFERENCES
PLAN j 141 OF 1941
TOWN OF READING PLAN i 500 —M -095
I HEREBY CERTIFY THAT
ACTUAL INSTRUMENT fit!
BASED ON AN
DATE
V— PROPOSED LOT COVERAGE =24X
REVISED: DECEMBER 23, 2013
REVISED: JANUARY 9, 2014
PLOT PLAN FOR
PROPOSED HOUSE
63 WHITTIER ROAD
READING, MASS.
SCALE: V'= = 20' OcroBER 15, 2013
Prqmmd W
EDWARD J. FARRELL
PROFESSIONAL LAND SURVEYOR
1 10 WINN STREET - SUITE 203 - WOBURN, MA.
(781)- 933 -9012
DRAFT 2014 Annual Town Meeting
Monday April 28, 2014
WARRANT OUTLINE REVISED 02/20/2014
7
Additional funding - Smart Growth
Board of Selectmen
♦ Motion — BOS
Stabilization Fund
member
♦ Presentation —
Sharon Angstrom
♦ FINCOM report -
FINCOM
member
8
Fund OPEB Trust
Board of Selectmen
♦ Motion — BOS
member
♦ Presentation —
Sharon Angstrom
♦ FINCOM report
— FINCOM
=Sim
member
9
Authorize Debt — allow MWRA
Board of Selectmen
♦ Motion — BOS
Water loans
member
♦ Presentation —
Bob LeLacheur
♦ FINCOM report
— FINCOM
member
10
Authorize Debt — West Street project
Board of Selectmen
♦ Motion — BOS
for MWRA billing
member
♦ Presentation —
Bob LeLacheur
♦ FINCOM report
— FINCOM
member
minim
11
Accept Water Easement — Belmont
Board of Selectmen
♦ Motion — BOS
Street (already recorded drainage &
member
sewer easement)
♦ Presentation —
George
Zambouras
2/20/2014 2 ��,�
DRAFT 2014 Annual Town Meeting
Monday April 28, 2014
WARRANT OUTLINE REVISED 02/20/2014
12
Accept Sewer Easement — Whittier
Board of Selectmen
♦ Motion — BOS
Road
member
♦ Presentation —
George
Zambouras
13
Approve FY 2015 — 2024 Capital
Board of Selectmen
♦ Motion — BOS
Improvements program
member
♦ Presentation —
Bob LeLacheur
♦ FINCOM report
— FINCOM
member
14
Adopt FY 2015 Budget
FINCOM
♦ Motion — Barry
2/3 vote for some
Berman
sections — and
♦ Presentation —
therefore for the
Bob LeLacheur,
entirety
Dr. John Doherty
and Mary DeLai
♦ FINCOM report
Ellin
— Barry Berman
15
Approve Affordable Housing Trust
Board of Selectmen
♦ Motion — John
Fund Allocation Plan
Arena
♦ Presentation —
Jean Delios
♦ FINCOM report
— Barry Berman
16
Approve Revolving Funds
Board of Selectmen
♦ Motion — John
Arena
♦ Presentation —
Bob LeLacheur
♦ FINCOM report
— Barry Berman
17
Authorize FY 2015 Chapter 90
Board of Selectmen
♦ Motion — John
Expenditures
Arena
♦ Presentation —
George
Zambouras
♦ FINCOM report
— Barry Berman
2/20/2014 3 S ( 3
DRAFT 2014 Annual Town Meeting
Monday April 28, 2014
WARRANT OUTLINE REVISED 02/20/2014
18 Remove Town Meeting members Board of Selectmen ♦ Motion -
pursuant to Section 2.6 of the ♦ Presentation —
Reading Home Rule Charter Precinct Chairs
2/20/2014
Town of Reading Nomination Papers Townwide
Sheets
Office
Term
First Name
MI
Last Name Gen
I Incumbent
L Number
Street 11
Unitil
Date Out
Si nature
1 Date Returned I Certified B
3
Board of Selectmen
3
Kevfn
M
Sexton
No
20
Emerson Street
12/18/2013
On File
12/18/2013 Julie
4
Board of Selectmen
3
John
R
Halsey
No
75
Beaver Road
12/18/2013
On File
1/22/2014 Marie
3
Moderator
1
Alan
E
Foulds
Yes
9
Ide Street
12/18/2013
On File
1/16/2014 Julie
3
1
Board of Library Trustees
3
Victoria
V
Yablonsky
Yes
93
Grand Street
12/23/2013
On File
2/12/2014 Marie
3
Reading Municipal Light Board
3
Thomas
B
O'Rourke
No
50
Chequessett Road
12/23/2013
On File
2/11/2012 Marie
3
School Committee
3
Philp
N
Vaccaro
No
12
Latham Lane
12/23/2013
On File
1/21/2014 Julie
3
Board of Library Trustees
3
David
P
Hutchinson
Yes
41
Harvard Street
12124/2013
On File
2/13/2014 Julie
3
3
School Committee
Reading Municipal Light Board
3
1
Jeanne
Robert
M
H
Borawski
Soli
No
Yes
3
19
Deer Path Lane
James Road
12/30/2013
On File
1/13/2014 Heather
2/10/2014 Julie
12/30/2013
On File
3
School Committee
1
Scott
L
Davarich
No
8
Twin Oaks Road
1/2/2014
On File
3
Board of Selectmen
3
jJeffrey
W
IStruble
No
4
Tower Road
117/2014
On File
3
Board of Library Trustees
2
John
E
Brzezenski
No
60
Terrace Park
1/7/2014
On File
216/2014 Julie
3
School Committee
3
Nicholas
J
Face
No
26
Glenmere Circle
1/9/2014
On File
3
School Committee
3
Linda
Snow
Dockser
No
110
Beaver Road
1/23/2014
On File
2/3/2014 Julie
3
School Committee
1
Nicholas
J
Face
I
No
26
Glenmere Circle
1/30/2014
On File
2/13/2014 Julie
3
School Committee
1
Elaine
L
Webb
INo
1309
1 Pearl Street
1
2/4/2014
On File
2/11/2014 Joan
(r
4-
Town of Reading
Nomination Papers
Precinct 1
Sheets
I Offic
arnell
MI 11
Last Name
bentil
Number
Street Unit Date Out Signature 11
Date Returned
I Certified B
1
TMM
3
Nancy
A
Docktor
Yes
371
Pearl Street
12/18/2013 !On File
1113/2014
Julie
1
TMM
3
Ronald
Thomas
Okeefe
Yes
44
Batchelder Road
12/31/2013 'On File
1
TMM
3
Carol Anne
He ner
No
427
Pearl Street
1/15/2014
On File
2/18/2014
Julie
1
TMM
3
Linda
Snow
Dockser
No
110
Beaver Road
1/28/2014
On File
2/3/2014
Julie
1
TMM
3
John
R
Halsey
Yes
75
Beaver Road
2/3/2014
On File
2112/2014
Julie
1
TMM
3
David
Francis
Lee
Jr
Yes
55
Beaver Road
2/3/2014
On File
2/13/2014
Julie
1
TMM
3
Elaine
L
Webb
No
309
Pearl Street
2/4/2014
On File
2/11/2014
Marie
1
TMM
3
Peter
L
L decker
No
7
Beaver Road
2/10/2014
i On File
2/11/2014
Julie
1
TMM
3
Barbara
S
Smith
No
1145
Main Street
2/10/2014
On File
2/18/2014
Julie
1
TMM
3
Sheila
M
Clarke
Yes
536
Haverhill Street
2/10/2014
'On File
2/18/2014
Julie
1
ITMM
3
Douglass
E
Webb
No
309
Pearl Street
2/13/2014
On File
2118/2014
1 Karen
Fm
Town of Reading Nomination Papers Precinct 2
Sheets
I Office
Term
I First Name 11 MI 11
Last Name JjGenjL!=bentjj
Number 11
Street JL!jnit
j Date Out 11 Signature 11
Date Returned
Certified B
1
TMM
3
Karen
Burke
No
33
Chequessett Road
12/18/2013 On File
12/23/2013
Marie
1
TMM
3
Francis
Burke
No
33
Chequessett Road
12/19/2013 On File
1/22/2014
Marie
1
TMM
2
Amanda
L
Foulds
Yes
9
Ide Street
1/29/2014 ',On File
2/18/2014
Julie
1
TMM
3
Susan
D
Taylor
No
76
Pearl Street
1/30/2014 'On File
2/18/2014
Karen
1
TMM
3
Anthony
V
Bastiani
No
27
Chequessett Road
2/3/2014 On File
1
TMM
1
George
A
Snow
Yes
237
Salem Street
2
2/12/2014 On File
2/18/2014
Karen
1
TMM
13
1 Elise
M
Cire na
No
148
Pearl Street
1
12/13/2014 On File
2/18/2014
Karen
Town of Reading Nomination Papers Precinct 3
Sheets
Office Term First Name MI 11
Last Name JjGenj
Incumbent Number Street
Unit
Date Out 11
Signature 11
Date Returned Certified B
1
TMM 3
Brian
C
Snelt
Yes
99
Walnut Street
1/15/2014
1 On File
2/6/2014 Julie
1
TMM '3
John
D
Breslin
Yes
Curtis Street
2/4/2014
On File
2/10/2014 Marie
1
TMM 13
David
B
Tuttle
Yes
E27�j
Heather Drive
2/11/2014
lOn File
1
TMM 3
Steven
G
Oston
Yes
66
Stur es Road
2/11/2014
jOn File
2/18/2014 Karen
F I�
Town of Reading Nomination Papers Precinct 4
Sheets Office
Terre 11 First Name
MI
Last Name
Gen
Incumbent 11 Number 11 Street IIUnitjj
Date Out 11
Signature 11 Date Retumed
Certified B
1
TMM
3
Mary Ellen
O'Neill
Yes 125
Summer Avenue
1/13/2014
On File
2/12/2014
Marie
1
TMM
3
Ben
Tafoya
Yes '40
Oak Street
1/14/2014
On File
1
TMM
3
David
Mancuso
Yes 129
Howard Street
1/22/2014
On File
2/18/2014
Julie
1
TMM
3
Harry
M
Simmons
Yes 117
Pine Ridge Road
27/214
On File
2/3/2014
Julie
1
TMM
3
Cameron
P
Cieslak
No i 195
West Street
1/27/2014
On File
2/18/2014
Joan
1
TMM
3
Richard
E
McDonald
Yes 180
Red Gate Lane
1/28/2014
On File
2/11/2014
Julie
1
TMM
3
Chuck
Robinson
Yes 81
Prospect Street
2/3 /2014
On File
2/18/2014
Julie
1
TMM
3
L nne
H
Cameron
Yes 39
Ellis Avenue
i2 /3/2014
On File
2/10/2014
Marie
1
ITMM
13
1 Ralph
L
Vinciguerra
1
1 Yes 198
1 Pine Ridge Road
1 ;2/6/2014
lOn File
2/18/2014
Julie
Town of Reading Nomination Papers Precinct 5
Sheets 11
Office
I Term
I First Name 11
MI 11
Last Name IjGenjL!=bentjj
Number
I Street ILUnit
j Date Out 11 Signature 11
Date Returned
Certified B
1
TMM
3
Marie
B
Ferrari
Yes
20
Crosby Road
12/30/2013 IOn File
2/18/2014
Karen
1
TMM
3
Erin
Calvo -Bucci
Yes
494
Main Street
1/6/2014 On File
2/18/2014
Karen
1
TMM
3
Gina
Snyder
Yes
11
Jadem Terrace
1/8/2014 On File
2/6/2014
Julie
1
TMM
3
Angela
F
Binda
Yes
10
Orchard Park Drive
1/23/2014 On File
2/18/2014
Karen
1
TMM
3
Dianne
P
Kennedy
No
15
Temple Street
1/28/2014 On File
2/12/2014
Marie
1
TMM
3
Anne
D J
Landry
No
15
Center Avenue
2/4/2014
On File
2/18/2014
Karen
1
TMM
3
David
A
Talbot
Yes
75
Linden Street
2/6/2014
IOn File
2/18/2014
Julie
1
TMM
3
Kenneth
E
Young
Yes
48
Mt Vernon Street
2/12/2014
On File
1
TMM
3
Eleanor
K
Higgott
Yes
18
Buckingham Drive
2/13/2014
On File
2/18/2014
Julie
1
ITMM
13
Gina
IM
DiRocco
I
No
33
Knollwood Road
1
12/18/2014 'On File
2/18/2014
Julie
V\
v
Town of Reading Nomination Papers Precinct 6
Sheets
I Office I Term First Name 11 MI 11 Last Name jj Gen Incumbent 11 Number 11
Street Unit
I Date Out 11 Signature 11 Date Returned Certified B
1
TMM 3 Michael
ISmith
I Yes 1401
Lowell Street
12/18/2013 On File 2/18/2014 Karen
1
TMM 3 Dianna
M
Kaine
I Yes 110
Laneton Way
1/23/2014 On File 2/18/2014 IJulie
1
TMM 3 jJeffrey
IM
IHansen
I INo 124
IVale Road
1/27/2014 On File
Town of Reading Nomination Papers Precinct 7
Sheets
I OfficeH
Term
I First Name
MI 11
Last Name 11 Gen 11 Incumbent
Number
Street
Unit Date Out 11 Si nature 11
Date Returned
Certified B
1
TMM
3 •
Carl
Anderson
Yes
74
Whittier Road
12/23/2013 'On File
12/30/2013
Marie
1
TMM
3
Karl
Weld
Yes
60
Highland Street
12/31/2013IOn File
2/18/2014
Julie
1
TMM
3
Carolyn
Whiting
Yes
17
Chestnut Road
1/7/2014 !On File
2/12/204
Julie
1
TMM
3
Charles
Donnelly
Moran
Yes
32
Vale Road
1/27/2014 'On File
2/18/2014
Karen
1
TMM
3
John
C
Weston
11
No
10
Winthrop Avenue
1/27/2014 On File
1
TMM
3
Frances
C
Sansalone
Yes
72
Winthrop Avenue
1/30/2014 ;On File
2/3/2014
Julie
1
TMM
3
Linda
M
Phillips
Yes
42
Willow Street
2/6/2014 On File
2/10/2014
Marie
1
TMM
3
Susan
A
Churchill
No
83
Highland Street
2/11/2014 On File
2/18/2014
Julie
1
TMM
3
Norman
F
Kozlowski
Yes
16
Weston Road
1
12/11/2014 On File
2/13/2014
Julie
Town of Reading Nomination Papers Precinct 8
Sheets
Office
Term
First Name 11
MI 11
Last Name 11 Gen 11
Incumbent 11 Number 11
Street 11
Unit Date Out
I Signature 11
Date Returned
Certified B
1
TMM
3
Kathleen
Golini
Yes 162
Martin Road
1/7/2014
On File
2/18/2014
Karen
1
TMM
3
James
F
Lordan
Jr
Yes 126
Fairchild Drive
1 /13/2014
On File
2/18/2014
Karen
1
TMM
3
Donald
J
Golini
Yes 62
Martin Road
1/21/2014
On File
2/18/2014
Karen
1
TMM
3
Daniel
W
Ross
No 13
Baldwin Lane
1/29/2014
On File
2/13/2014
Julie
1
TMM
3
Patricia
Jean
Lloyd
Yes 388
Franklin Street
2 /4/2014
On File
2/18/2014
Karen
1
TMM
3
Ramesh
N
Patel
No 2
Elderberry Lane
207 2/4/2014
On File
2/10/2014
Julie
1
TMM
3
Bruce
A
MacKenzie
Yes 102
Sanborn Lane
2/11/2014
On File
2/18/2014
Karen
1
TMM
3
Craig
D
Merry
No
187
Sanborn Lane
2111/2013
On File
2/13/2014
Julie
1
ITMM
13
jVVilliam
1
1 Finch
I
I Yes
51
IMill Street
1 2 /11/2014 jOn
File
2/18/2014
IJulie
n \
r
W
JEAN DELIOS
Town of Reading Assistant Town Manager,
Community Services
16 Lowell Street Phone: (781) 942 -6612
Reading, MA 01867 -2683 Fax: (781) 942 -9071
jdelios @ci.reading.ma.us
MEMORANDUM
To: Robert W. LeLacheur, Jr., Town Manager
From: Jean Delios, Assistant Town Manager, Community Services
Date: February 18, 2014
Re: Board of Selectmen Meeting — February 25, 2014
The Agenda for the 2/25/14 Board of Selectmen meeting includes Community Service items as
follows:
Regional Housing Services Agreement — this is a request to approve a Regional
Housing Services Inter - Municipal Agreement (IMA) between the Town of Reading and
three other communities (N. Reading, Saugus, and Wilmington). The IMA outlines a
regional agreement to share a housing services staff person to actively monitor existing
affordable housing and to proactively create a central repository for ready buyers and
renters, for the four communities. The shared service will benefit the group by providing
expertise needed for monitoring affordable housing requirements related to home sales,
rentals, and the subsidized housing inventory as well as our housing production goals.
Ad Hoc Zoning Advisory Committee Update —The ZAC is tasked with rewriting the
Reading Zoning Bylaw to streamline, correct internal inconsistencies, and reflect modern
planning practices. A planning consultant, Ralph Wilmer of Vanasse Hangen Brustlin,
Inc. (VHB) provides technical assistance along with planning staff. A project website
www.vhb.com /readinqzoninq details the progress made to date. The first public forum
was held in November 2013 and was attended by over 40 residents and business owners
who provided valuable input. Another public forum is scheduled for March 3rd and a
Stakeholder Breakfast is planned for March 5th. April Annual Town Meeting will include
an update on the project as well. Two more public forums are scheduled in May and
June. A complete draft is scheduled for July 15, 2014 for submittal to the Board of
Selectmen.
• Economic Development Update — We have applied for two grants related to economic
development planning. In addition, staff has worked with the EDC on economic
development strategies. An Economic Development Action Plan has been identified as
an effective tool that will provide a roadmap for success in Reading's economic
development future.
S� � q
AGREEMENT
THIS AGREEMENT is entered into by and between the Towns of North Reading,
Reading, Saugus, and Wilmington, hereafter referred to individually as "Municipality" and
collectively as the "Municipalities," this _ day of 2014, as follows:
WHEREAS, the Municipalities desire to share the services and costs of a common
Regional Housing Services Office; and
WHEREAS, the Town of Reading is willing and capable of providing the services of a
Regional Housing Services Office; and
WHEREAS, each of the Municipalities has authority to enter into this Agreement
pursuant to G.L. c. 40, s 4A;
NOW, THEREFORE, the Municipalities, in mutual consideration of the covenants
contained herein, intending to be legally bound, agree under seal as follows:
1. Term. The Term of this Agreement shall commence on July 1, 2014 and shall expire
on June 30, 2016, unless earlier terminated as set forth herein. Any municipality may withdraw
from the Agreement as defined below. The Agreement may be renewed for an additional ten (10)
two -year terms as voted by each municipality through its respective Board of Selectmen or City
Council with approval by its Mayor by January 1 of the year of the expiring term.
2. Lead Municipality. During the Term of this Agreement, the Town of Reading, acting
as the lead municipality, shall operate the Regional Housing Service Office. The Town of
Reading, through its standard personnel practices, shall employ or contract the adequate staff
necessary to provide the housing administrative services described in Exhibit A: Core Housing
Services, attached and incorporated herein, to the remaining Municipalities.
3. Duties. During the Term of this Agreement, the Regional Housing Services
Office shall perform the housing administrative services as described in Exhibit A: Core
Housing Services for an annual allocation of hours as indicated in Exhibit B: Fee Structure,
attached and incorporated herein.
4. Fee Structure and Payment. The annual Membership Fee payable by each Municipality
shall be as set forth in Exhibit B: Fee Structure, and shall be adjusted as set forth herein. The
Town of Reading shall issue an invoice by July 1 to each of the Municipalities for its
Membership Fee for the upcoming fiscal year, such Membership Fee to be paid within thirty (30)
days of the date of the invoice but not earlier than the first day of the fiscal year in question.
Payment for supplemental services not included in Exhibit A: Core Housing Services and for
additional hours in excess of the allotted hours in Exhibit B: Fee Structure shall be invoiced
separately as may be agreed upon by the Town of Reading and the individual municipality. The
Municipalities may borrow or lend hours to other Municipalities upon written agreement
between the impacted Municipalities provided that the total number of hours available to the
Regional Housing Services Office remains constant.
1IPage
S;f, L
5. Membership Fee Adjustments. The Advisory Committee will review the Membership
Fee annually three (3) months prior to the end of each fiscal year and, if appropriate, adjust the
Membership Fee for the upcoming fiscal year. The Town of Reading shall provide to all
Municipalities a record of the actual hours of services provided to each Municipality and
adjustments for the following fiscal year.
6. Indemnification. Notwithstanding the final sentence of G.L. c. 40, s 4A, to the extent
permitted by law and by State statute, the Municipalities shall indemnify and hold harmless the
Town of Reading and each and all of its officials, officers, employees, agents, servants and
representatives from and against any claim arising from or in connection with the performance
by the Regional Housing Services Office of their duties in or for the Municipalities including,
without limitation, any claim of liability, loss, damages, costs and expenses for personal injury or
damage to real or personal property by reason of any negligent act or omission or intentional
misconduct by the Regional Housing Services Office while in or performing services for the
Municipalities.
By entering into this Agreement, none of the Municipalities has waived any
governmental immunity or limitation of damages which may be extended to them by operation
of law. It is expressly understood that the services rendered hereunder are deemed for public and
governmental purposes, and all privileges and immunities from liability enjoyed by the
Municipalities shall extend to their participation hereunder and to the activities so undertaken to
the fullest extent permitted by law.
7. Withdrawal. Any Municipality, by a vote of its respective Board of Selectmen or City
Council with approval by its Mayor, may withdraw from this Agreement at the end of any
municipal fiscal year with the provision of at least ninety days (90) prior written notice to the
Town of Reading. Such withdrawal shall take effect on the following June 30. No such
withdrawal shall affect any obligation of indemnification that may have arisen hereunder prior to
such withdrawal, nor shall it affect any financial obligations that by prior agreement extend
beyond the withdrawal date. Upon such withdrawal, the Town of Reading shall prepare full
statements of outstanding unpaid financial obligations under this Agreement and present the
same to the withdrawing Municipality for payment within thirty (30) days thereafter. The
remaining Municipalities shall continue with this Agreement as written unless the Agreement is
terminated as per paragraph eight (8).
8. Termination. The Town of Reading, by a vote of its respective Board of Selectmen,
may terminate this Agreement upon the provision of at least six months prior written notice to
the participating Municipalities. After providing notice, the Town of Reading shall remain liable
to the participating Municipalities for any portion of the payments received not earned until the
date of termination. Such termination shall take effect on the following June 30.
The Town of Reading and the participating Municipalities, by a majority vote, may agree
to terminate this Agreement at least six months prior to the end of any municipal fiscal year.
After the date of the vote, the Town of Reading shall remain liable to the participating
Municipalities for any portion of the payments received not earned. Such termination shall take
2 1 P a g e
effect on the following June 30. No such termination shall affect any obligation of
indemnification that may have arisen hereunder prior to such termination, nor shall it affect any
financial obligations that by prior agreement extend beyond the termination date. Upon such
termination, the Town of Reading shall prepare full statements of outstanding unpaid financial
obligations under this Agreement and present the same to the participating Municipalities for
payment within thirty (30) days thereafter.
9. Advisory Committee. There shall exist an Advisory Committee comprised of one
(1) representative, or their designee, from each Municipality, whom shall be appointed by the
Town Manager /Administrator or Mayor of the Municipality. Each Municipality shall have one
vote and each representative, or their designee, shall be authorized to cast such vote. The
Advisory Committee shall meet on a quarterly basis in July, October, January and April. The
Town of Reading shall prepare and send to each municipality a quarterly status report prior to the
quarterly meeting. In addition, the Advisory Committee may meet on a monthly basis, or at any
mutually agreed upon timeframe, and the Town of Reading shall prepare and send to each
Municipality a monthly status report prior to the monthly meeting.
10. Conflict Resolution. The Advisory Committee may hold additional meetings to
discuss and resolve any conflicts that may arise including, but not limited to, disagreements
regarding the needs of each municipality and changes to the annual allocation of hours as
indicated in Exhibit B: Fee Structure. Any recommendations made to the Director of the
Regional Housing Services Office must be made by a majority vote. Any unresolved issues shall
be decided by the Town Manager of the Town of Reading.
11. Additional Municipalities. At any time during the Term of this Agreement, the
Advisory Committee may meet and, by unanimous vote and approval of the Lead Municipality,
amend this Agreement to admit an additional municipality on the following July 1.
12. Financial Safeguards. The Town of Reading shall maintain separate, accurate and
comprehensive records of all services performed for each of the Municipalities hereto, and all
contributions received from the Municipalities. The Town of Reading shall issue a financial
report for each fiscal year to each of the Municipalities by December 31 of the following fiscal
year using Exhibit C, attached and incorporated herein, or a form that is substantially similar.
13. Assignment. None of the Municipalities shall assign or transfer any of its rights or
interests in or to this Agreement, or delegate any of its obligations hereunder, without the prior
written consent of all of the other Municipalities.
14. Amendment. This Agreement may be amended only by a writing signed by all
Municipalities duly authorized thereunto.
15. Severability. If any provision of this Agreement is held by a court of competent
jurisdiction to be invalid, illegal or unenforceable, or if any such term is so held when applied to
any particular circumstance, such invalidity, illegality or unenforceability shall not affect any
other provision of this Agreement, or affect the application of such provision to any other
3 1 P a g e
,5-c3
circumstances, and the remaining provisions hereof shall not be affected and shall remain in full
force and effect.
16. Governing Law. This Agreement shall be governed by, construed, and enforced in
accordance with the laws of the Commonwealth of Massachusetts.
17. Headings. The paragraph headings herein are for convenience only, are no part of this
Agreement and shall not affect the interpretation of this Agreement.
18. Notices. Any notice permitted or required hereunder to be given or served on any
Municipality shall be in writing signed in the name of or on behalf of the Municipality giving or
serving the same. Notice shall be deemed to have been received at the time of actual receipt of
any hand delivery or three (3) business days after the date of any properly addressed notice sent
by mail as set forth below:
Town of North Reading
Greg Balukonis, Town Administrator
235 North Street
North Reading, MA 01864
Town of Reading
Robert W. LeLacheur, Jr., Town Manager
16 Lowell Street
Reading, MA 01867
Town of Saugus
Scott Crabtree, Town Manager
298 Central Street, Ste. 1
Saugus, MA 01906
Town of Wilmington
Jeffrey M. Hull, Town Manager
121 Glen Road
Wilmington, MA 01887
19. Complete Agreement. This Agreement constitutes the entire Agreement between the
Municipalities concerning the subject matter hereof, superseding all prior agreements and
understandings. There are no other agreements or understandings between the Municipalities
concerning the subject matter hereof. Each Municipality acknowledges that it has not relied on
any representations by any other Municipality or by anyone acting or purporting to act for
another Municipality or for whose actions any other Municipality is responsible, other than the
express, written representations set forth herein.
4 1 P a g e
5,e
DRAFT 2014 Annual Town Meeting
Monday April 28, 2014
WARRANT OUTLINE REVISED 02/20/2014
Art. Mover/ Moderator
# Article Description S onsor Comment Notes
2
Reports
Board of Selectmen
♦ Board of Selectmen
Chair "State of the
Town" report —
BOS Chair
♦ Zoning Advisory
Committee Update
♦ Charter Committee
Update — Town
Moderator
♦ Motion to Table —
BOS member
3
Instructions
Board of Selectmen
♦ Motion to Table —
BOS member
4
Amend the Capital Improvement
Board of Selectmen
♦ Motion — BOS
Program FY 2014 -FY 2023
member
♦ Presentation — Bob
LeLacheur
♦ FINCOM report —
FINCOM member
5
Amend the FY 2014 Budget
Petition
♦ Motion —
♦ Presentation —
Petitioners
♦ FINCOM report —
FINCOM member
6
Amend the FY 2014 Budget
FINCOM
♦ Motion — FINCOM
member
♦ Presentation — Bob
LeLacheur
♦ FINCOM report —
FINCOM member
2/20/2014
WITNESS OUR HANDS AND SEALS as of the first date written above.
TOWN OF NORTH READING
By its Board of Selectmen
5 1 P a g e
WITNESS OUR HANDS AND SEALS as of the first date written above.
TOWN OF READING
By its Board of Selectmen
61Page/
, /e-/
WITNESS OUR HANDS AND SEALS as of the first date written above.
TOWN OF SAUGUS
By its Board of Selectmen
7 1 P a g e
Se-7
WITNESS OUR HANDS AND SEALS as of the first date written above.
TOWN OF WILMINGTON
By its Board of Selectmen
8 1 P a g e
s� r
Exhibit A
Core Housing Services
1. Monitoring
• Monitoring Database of Affordable Housing Developments and residents
• Annual monitoring of ownership units
• Annual monitoring of rental developments
2. Subsidized Housing Inventory administration
• Reconcile municipal inventory records with the Subsidized Housing Inventory
maintained by the Department of Housing and Community Development
• Add new units to the inventory as required
4. Local Support
• Meet on -site with staff and housing entities
• Consult on projects
• Review project documents
• Prepare proposals for supplemental services as needed
5. Regional Activities
• Assist communities with regional linkages
• Create Ready -buyer list
• Create Ready- renter list
9 1 P a g e
Exhibit B
Fee Structure
The participating municipalities will proportionally share the total cost of operating the Regional
Housing Services Office, each Municipality's proportionate share being deemed its
"Membership Fee ". The respective Membership Fees shall be determined based on the
percentage of hours planned to support each municipality for core services as represented in the
fee schedule.
Membership Fee Schedule:
Town Hours % of hrs Pro rata $
North Reading
173
18%
$10,380
Reading
153
16%
$9,180
Saugus
221
23%
$13,260
Wilmington
415
43%
$24,900
TOTAL
962
100%
$57,720
This fee structure does not include payment for supplemental services which will be proposed
and invoiced outside of this agreement or payment for additional hours in excess of the allotted
hours.
(The below fee schedule represents a potential scenario based on supplementary services
selected for each community in the previous spreadsheet. Final hours and costs will be
determined based on individual municipality use of supplementary services.)
Town Hours % of Pro rata $ .
North Reading
229
19%
$13,740
Reading
229
19%
$13,740
Saugus
297
24%
$17,880
Wilmington
471
38%
$28,260
TOTAL
1,226
100%
$73,620
101Page
S-�lo
ft
LEGAL NOTICE
OF
TOWN OF READING
To the Inhabitants of.th_e
Town of Reading: ,
Please take notice that the
Board of Selectmen of the
Town of Reading will hold a
public hearing on February
25, 2014 at 9:30 p.m. in the.
Selectmen's Meeting Room,
16 Lowell Street, : Rea¢ing,
Massachusetts on amending
the Classification Plan. .
A .copy of the propv)sed
document regarding this
topic Is available in the Town
Manager's office, 16 Lowell
Street, Reading, MA, M -W-
Thurs from 7:30 a.ni. -,5:3,0
p.m., Tues from 7:30 a.m.
7:00 p.m. and is attached -to -
the hearing.notice on the
website -at
www.readingma.gov
All interested parties are
invited to attend the hearing;
or -may submit their com-
ments In writing or by emalt
prior to 6:00 p.m. on February,
25, - 2014 to
townmanagerecl.readingm)a.
us
-By order of-
Robert W. LeLacheur
Town Mahader
2/20 ,
'5 hl
FY 2014 TOWN OF READING CLASSIFICATION PLAN revised October 2013
Schedule A -1
r
Parking Enforcement
A
Library Technician
Officer
Van Driver
Senior Library
B
Clerk
Technician
Administrative
Senior Library
C
Secretary
Associate
Administrative
Animal Control
Community Outreach
Recreation Program
Senior Center
Veteran's Service
Assistant
Officer
Coordinator
Coordinator
Coordinator
Officer
IE
Regional Housing
Zoning Enforcement
A ssistant Apprai ser
Assistant Collector
Assistant Town Clerk
Assistant Treasurer
Librarian
Services Coordinator SociaVCase Worker
Business Analyst
Assistant Building
Conservation
Head Public Safety
Plumbing/Gas
-Inspector
F
lospecinr
Administrator
Dispatcher
Health Inspector
Office Manager
Inspector Technician
Wiring or
Division Head -
Division Head -
Division Head-
Division Head -
G
Children's Services
Circulation
Information Services
Technical Services
Public Health Nurse
Nurse Advocate
Elder/Human Services
Recreation
H
Administrator
GIS Coordinator
Administrator
Town Clerk
Community
Assistant Library
Business
Development
Forestry, Park &
Highway/Equipment
Human Resources
Public Health Water /Sewer Water Quality
I
Director
Administrator
Administrator
Cemetary Supervisor
Supervisor
Administrator Project Director
Administrator Supervisor Supervisor
J
Apprasier
Building
Network Administrator Treasurer - Collector
Assistant DPW
K
Director
Deputy Police Chief
Fire Executive Officer
Town Engineer
Assistant Town
L
Manager
Library Director
Town Accountant
M
DPW Director
Fire Chief
Police Chief
r
r
Town of Reading
V
Meeting Minutes
B
Board - Committee - Commission - Council:
Board of Selectmen
Date: 2014 -01 -29
Building: Pleasant Street Senior Center
Address: 49 Pleasant Street
Purpose: Financial Forum
Attendees: Members - Present:
Time: 7:30 PM
Location: Great Room
Chairman James Bonazoli, Vice Chairman John Arena, Secretary Ben Tafoya,
and Selectman Daniel Ensminger
Members - Not Present:
Marsie West
Others Present:
Town Manager Bob LeLacheur, Joe Huggins, Sharon Angstrom, Jean Delios,
John Halsey, Kevin Sexton, John Doherty, Chuck Robinson, Jeanne
Borawski, David Hutchinson, Jane Kinsella, Chief Burns, Jeff Zager, Ruth
Urell, Mary Delai, David Greenfield, Mark Dockser, Karen Herrick, Barry
Berman, Paul McNeice, Alice Collins, Vicki Yablonsky, Bill Brown, Donavin
Bentley, Cherri Dubois, Nancy Twomey, Rachel Baumgarten, Brandon
Chapman, Craig Merry, Nick Bonanno, Amy Lannon, Mary Pastore, Geoffrey
Coram, Karl Weld, Evan Warner, Greg Stepler, Paul Hemphill, Andrew
Grimes, Stephen Crook, John Brzezenski, Phil Rushworth, Office Manager
Paula Schena
Minutes Respectfully Submitted By: Secretary Ben Tafoya
Topics of Discussion:
The Board of Selectmen, Library Board of Trustees and Library Building Committee called to
order at 7 :30 p.m. Finance Committee member Mark Dockser indicated the Finance
Committee will have a quorum later.
Town Accountant Sharon Angstrom reviewed the revenues and reserves. She noted that
there is a total of $9.3 million in reserves. She noted that property taxes increased 3.6 %,
excise tax is over $3 million and state aid was reduced $218,000.
The Town Manager noted that accommodated costs have decreased. Health insurance is an
unknown so he used 7 %. The budgets at 3.50% are fine.
Superintendent of Schools John Doherty noted that they are $485,000 above the 3.50%
with the COLA, bargaining, and Special Ed out of district placements. He noted it is pretty
much a maintenance budget.
The Town Manager noted the Town's budget is pretty much a maintenance budget except
for the reorg that was needed. The 3.50% maintains and not more than that. He noted
both the schools and town cannot do everything the community wants. He also noted that
we are at a historic high for free cash, but free cash is not revenue. The Finance Committee
guidance was to use up to $1.5 million in free cash. There are so many needs and we need
that $1.5 million to maintain. It is up to FinCom to decide if we use more.
Page I 1
Board of Selectmen Minutes - January 29, 2014 - page 2
Daniel Ensminger noted that the Speaker Delio noted at the MMA Conference that they will
hopefully be increasing state aid for didn't say how much.
David Greenfield noted that the Town has good money managers and the tax payers are
getting a lot for their money. He noted the budget was put together conservatively and this
is reasonable.
Ben Tafoya noted we are using $1.5 million because we are regenerating about the same
amount at the end of the fiscal year. He also noted it would be appropriate to discuss using
free cash for one -time items.
Library Proiect
The Town Manager noted that more money is needed for the Library project. He noted that
the wording in Article 6 has changed. The Selectmen can decide to restrict to having debt
exclusion or just go to Town Meeting for all or nothing. They can strike the wording that is
underlined. The Town Manager noted that we need approval of Town Meeting to authorize
debt and we need the approval of the voters to do debt exclusion. Town Meeting was
elected to do what voters want.
Library Trustees Chairman David Hutchinson introduced Architect Paul Viccica and Designer
Chris Coios. Mr. Hutchinson reviewed the first floor plan and noted the ramp has been
removed to give oversight of who is entering and exiting the building. The lower level will
have a new elevator. There are two major conference rooms and the upper floor is the
children's room. He noted that the architects have been testing the building and code
systems. The design is to adapt to becoming more digital over the years. There is water
damage inside the walls. The eaves are showing signs of rot. There are hazardous
materials and accessibility issues. The seismic code requires structural reinforcement. The
MEP systems are worn /wearing out.
Costs - The current proposal is $18.328 million. The Town approved $14.912 million so
they need an additional $3.416 million. The direct construction costs have increased $2.4
million.
Paul Viccica reviewed the construction costs indicating that $2.7 million is needed for the
addition, $700K for the site work, $7 million for the renovation to bring it up to code, and
$480K for handicap accessibility. Chris Coios noted the exterior of the building has a lot of
water penetration.
Finance Committee members Barry Berman and Karen Herrick joined the meeting and the
Finance Committee was called to order.
Daniel Ensminger questioned the $2.7 million increase in construction costs and Mr. Viccica
noted that is for the exterior repair and accessibility. These are typical for a building that
age but are fixable. Mr. Viccica noted that operating costs will be lowered due to new
systems with technology, energy, and networking included. Daniel Ensminger asked about
the hazardous waste and Mr. Coios noted there is lead paint, asbestos in the ceilings, and
an asbestos roof.
Bill Brown asked if there would be any change in cost if all the meeting rooms were on the
first floor and the stacks were on the bottom. Mr. Coios noted they are trying to keep as
much at ground level as possible.
Bill Brown asked how much more per household this will cost and the Town Manager
indicated about another $50 bringing it to $200.
Page 1 2
Board of Selectmen Minutes - January 29 2014 - gage 3
Library Building Committee member Nancy Twomey noted the project is shaping up nicely.
The initial numbers had very insufficient estimates. She noted there are always things that
come up in renovations, this is just a bigger scale. She noted it is time to make this
building a library. She also noted that a lot of brainpower is on the committee and they are
very diligent.
David Hutchinson noted we won't have the $5 million from the state if we choose the other
options of doing the renovation only or a new building. He noted that a renovation only
does not save money at $15 million. A new building is expensive at $23 million and has
execution risks. He is requesting a Special Town Meeting to approve debt exclusion for an
additional $3.5 million.
Chuck Robinson asked how much of that was just discovered or overlooked. John Arena
asked what fraction of the delta was hidden. David Hutchinson indicated he did not know.
He did note that the furniture has been added -in fully funded.
Chris Coios noted that the additional money is for the seismic updates; $400K just for
plaster insulation in the attic - it is in disrepair and needs to be brought up to a higher level.
The roof repair is $179K versus the original quote of $29K. They have also added in the
spires on the roof.
Daniel Ensminger asked if the state funding request was a percentage reimbursement and
David Hutchinson indicated the plan was sent in and they gave us a fixed amount. Daniel
Ensminger asked if we had gone in with an $18 million project what would we have received
and Ruth Urell noted the state looks at the eligible costs and needs of the community.
Daniel Ensminger asked if we could ask for more and Ruth Urell indicated we did ask but
they said no. Chris Coios noted we would have to reapply for a new grant for the project
and we would have to give back the money that we received.
David Greenfield noted that the early estimates were negligent and we'll learn from this but
we need to move forward.
The Town Manager noted that we asked for a project that the community will be proud of
and to be transparent. The quality of the information is as good as it will be.
James Bonazoli noted he wasn't sure if we could go back to the well a second time and he
indicated we need to make sure that nothing is being held back.
Paul Viccica noted that the contingencies are at a level to cover a project like this if we go
out to bid in July.
Paul McNeice asked what are the next steps that might change the costs and Mr. Viccica
noted that the next step is the design development but this is not a moving target and this
should not add to the amount.
Karl Weld asked what will be cut if the money doesn't get approved and David Hutchinson
noted this project is not cutable. If the project is not done then it will cost $15 million to
renovate and we will have to pay back the $5 million grant.
David Greenfield noted that this conversation started when the building had serious
problems and something has to be done.
John Arena asked if we delayed one year what would the additional cost be and Mr. Viccica
indicated 5% - 6 %.
&�_3
Page 1 3
Board of Selectmen Minutes - January 29, 2014 - page 4
Bill Brown noted that Town Meeting has to be made aware of the upcoming projects such as
the early childhood school, the DPW Garage, Cemetery Garage, etc. David Greenfield noted
that has been presented at each of the Town Meetings and we should keep putting it out
there.
Barry Berman noted that people knew about the Woburn Street School and that was taken
off because the costs were too high. He feels a permanent Building Committee needs to be
established with professionals.
Chuck Robinson noted that the School Committee never went to Town Meeting with the
Woburn Street School proposal.
Bill Brown noted that he proposed a permanent Building Committee to the Charter Review
Committee and they said no so if the Finance Committee wants one, they have to tell them.
A neighbor to the Library asked if the voters say no, will the project be dead. David
Hutchison indicated we will know after the Selectmen close the Warrant tonight.
Daniel Ensminger suggested selling the Oakland Road project for $1 million and doing a co-
located facility.
The Town Manager reviewed the timeline for putting this on the ballot. He noted if the
Selectmen close the Warrant and leave out the wording for debt exclusion in the Article,
then Town Meeting can put it back in if they want it to go on the ballot.
Ben Tafoya asked if the debt exclusion fails, could they hold another Town Meeting to do the
project inside the debt exclusion and the Town Manager indicated we could. The consensus
of the Board of Selectmen was to make the Article as broad as possible.
A motion by Sonazoli seconded by Ensminger to have a Special Town Meeting on
February 13 2014 and remove the wording for a debt exclusion was approved by
a vote of 4 -0 -0.
It was agreed that there would be a meeting next Tuesday to discuss the financials.
A motion by Arena seconded by Ensminger to adjourn the meeting at 9.52 p.m.
was aDDroved by a vote of 4 -0 -0.
Respectfully submitted,
Secretary
Page 1 4
►m
k Town of Reading
y Meeting Minutes
w
Board - Committee - Commission - Council:
Board of Selectmen
Date: 2014 -02 -11
Building: Reading Town Hall
Address: 16 Lowell Street
Purpose: General Business
Attendees: Members - Present:
Time: 7:00 PM
Location: Selectmen Meeting Room
Chairman James Bonazoli, Vice Chairman John Arena, Selectmen Daniel
Ensminger and Marsie West
Members - Not Present:
Secretary Ben Tafoya
Others Present:
Town Manager Bob LeLacheur, Police Chief James Cormier, Office Manager
Paula Schena, Fred Van Magness Sr., Kevin Sexton, Nancy Docksor, Rachel
Baumgartner, John Halsey, Safety Officer Christine Amendola
Minutes Respectfully Submitted By: Secretary Ben Tafoya
Topics of Discussion:
Reports and Comments
Selectmen's Liaison Reports and Comments - Daniel Ensminger noted that he attended the
MMA Annual Trade Show on January 24th and 25th. Speaker Deleo indicated at the Mass
Selectmen's Meeting that the State will do better with State aid. In addition he attended
the MIIA meeting and luncheon, the January 29th Financial Forum and last night's meeting
of the Library Board of Trustees.
John Arena noted that he attended the January 29th Financial Forum.
James Bonazoli thanked RCASA for the presentation of "Who Cares about Kelsey" at the
IMAX Theater.
Marsie West noted she attended the MMA Annual Trade Show. She also participated in the
Finance Committee Appointment Committee interviewing applicants for the Finance
Committee. She noted there were many good qualified candidates and that was a result of
creative advertising. She suggested that money be put in the budget to advertise vacancies
on Boards, Committees and Commissions. Ms. West also noted that the Zoning Bylaw
Committee will be holding a stakeholder meeting the first week of March.
Town Manager's Report - The Town Manager noted Friends and Family Day is scheduled for
June 14, 2014. There is a Special Town Meeting this Thursday at 7:30 p.m. regardless of
weather. This is the only date to make the April 1 deadline. If that doesn't happen then it
can be discussed at the Annual Town Meeting and the Town could hold a Special Election or
the Selectmen could put a question on the ballot and get Town Meeting approval
afterwards. He also noted there was an email from the Natick DPW about an employee who
was killed while on duty. They are trying to raise awareness of the hazards of the job.
&h1
Page I 1
Board of Selectmen Minutes - February 11, 2014 - page 2
Proclamations /Certificates of Appreciation
USATF Jr Olympic National Champion Bantam Boys - James Donahue was present to
receive his certificate.
A_ motion by West seconded by Ensminger to approve the Certificate of Recognition
for James Donahue was approved by a motion of 4 -0 -0.
Eagle Scouts - Eagle Scouts Nathan Terry, Daniel Staffier and Nathan Strack's parents were
present.
_A motion by Ensminger seconded by West that the Board of Selectmen approve the
Certificates of Appreciation for Eagle Scouts Daniel Staffier. Nathan Strack, James
Houston Jon Asgeirsson Nathan Terry and Robert Ciaccioi was approved by a vote
of 4 -0 -0.
Personnel and Appointments
Badge Pinning - Officer Scouten - Police Chief James Cormier introduced Officer Michael
Scouten. He noted he was a RMHS graduate and a former employee of the DPW Forestry
Division. His wife Stacy and daughter Julia were present and Julia pinned his badge.
Discussion /Action Items
Adopt Parking, Traffic and Transportation Task Force Recommendations - Hearing - No
right on red /CVS on Main Street and 30 Minute Parking on lower Haven Street - The
Secretary read the hearing notice. Safety Officer Christine Amendola noted this is to
enhance pedestrian safety. She also noted that the proposal to make two 30 minute
parking spaces is to benefit businesses in the area.
The Town Manager noted that the issue of parking in downtown will have to be revisited this
spring due to the build out of the M.F. Charles building. Chief Cormier noted the Board will
need to speak with the businesses as a group.
James Bonazoli suggested doing a percentage of long -term and short-term spaces.
Daniel Ensminger suggested surveying the customers for what they need.
Chief Cormier noted that the future Board of Selectmen might want to go to a pay system.
The Town Manager noted that he will attend an Economic Development Committee meeting
to get some ideas.
A motion by Ensminger seconded by West to close the hearings on the Parking,
_Traffic and Transportation Task Force recommendations was approved by a vote of
4 -0 -0.
A motion by Ensminger seconded by West to prohibit a right turn on red at the
traffic lights in front of CVS at the intersection of Lowell and Main Street was
approved by a vote of 4 -0 -0.
A motion by Ensminger seconded by West to designate the two most westerly
parking spaces on the north side of lower Haven Street as ''30 Minutes Parking"
was approved by a vote of 4 -0 -0.
Safety Officer Amendola noted that future PTTTF recommendations will be for Washington
Street emergency vehicle access due to parking. Chief Cormier noted this is a good time to
do it because there is alternate parking for the MBTA at Vine Street.
Page 1 2
Board of Selectmen Minutes - February 11 2014 - page 3
Daniel Ensminger asked the status of the pedestrian signal at Dunkin Donuts on Salem
Street and the Town Manager noted that the Town will be installing but we will have to put
up a warning signal for approaching vehicles.
James Bonazoli asked about the Hopkins Street intersection and the Town Manager noted
that the State is looking at two full lanes and a center lane for turns with bike paths on the
side. The Board of Selectmen will have to approve that before the intersection is done.
Safety Officer Christine Amendola noted that National Grid and the MWRA will be starting
work on West Street. There will be detours and there might have to be restrictive parking
on the detour roads due to heavy traffic.
Fred Van Magness asked if there will be any reimbursement for the heavy vehicle use on the
detour roads.
Safety Officer Amendola noted that the gas company might be able to leave a lane open,
but the MWRA will not.
Chief Cormier noted that when the High School project was ongoing the Selectmen
designated traffic regulations to the Town Manager.
Marsie West indicated that the West Street warning signs will have to be placed far enough
so people can get on I -93 ahead of time. The Town Manager noted that he asked the State
to put signs on I -93 way before route 129 exit.
James Bonazoli also noted that a parking study needs to be done on Arthur B. Lord Drive
and he feels that Imagination Station should remain a parking lot.
Close the State Primary Warrant - A motion by Ensminaer seconded by West to close
the Warrant for the State Primary to take place on March 4 2014 at the Reading
Memorial High School Hawkes Field House on Oakland Road from 7.00 a.m. to 8.00
p.m. was approved by a vote of 4 -0 -0.
A motion by Ensminaer seconded by West to go into Executive Session to discuss
strategy with respect to litigation and that the Chair declares that an open
meeting may have a detrimental effect on the bargaining position of the body and
to reconvene in Open Session at approximately 9.00 p.m. was approved on a roll
call vote with all four members voting on the affirmative
The Board reconvened in Open Session at 8:50 p.m.
Update on Franklin /Main Street Intersection - The Town Manager noted that the DOT will go
out in the Spring and do the left turn lanes. They will paint the road and change the signals
but if there are too many emergencies that take place between now and the time the
Senate approves the money then it might be delayed. In the long -term, Representative
Brad Jones put the $1.5 million in the bond bill but that doesn't guarantee funding for land
takings and diggings. They will attempt to take care of handicap accessibility and the
crosswalk there.
Fred Van Magness thanked the Town Manager and Town Engineer for their efforts and noted
this is phenomenal news.
Ambulance Fees - Changes Effective 3/1/14 - The Town Manager noted the priorities for
unfunded requests are to replace technology equipment, add social worker hours, fund
$15,000 in Police overtime and to fund zero percent of the Fire overtime.
Page 1 3
� b
Board of Selectmen Minutes - February 11, 2014 - page 4
The Town Manager noted that the increase in ambulance fees will be effective March 1,
2014. The fire fees will still be below the average except for mileage which should be more.
The Town Manager noted that the increase in fees equals $100,000 and the new Fire
position is $85,000.
Daniel Ensminger asked how the Town Manager arrived at these figures and the Town
Manager indicated he tired to stay at 10% - 15 %.
_A motion by Ensminger seconded by West that the Board of Selectmen approve the
following ambulance billing rates to become effective on March 1, 2014 and that these rates
change annually on a schedule to be determined by the Reading Fire Chief based upon
future general levels of area CPI was approved by a vote of 4 -0 -0.
Code
Decsription
New Fee
A0429
BLS Transport
$
850.00
A0427
ALS 1
$
1,100.00
A0433
ALS 2
$
1,500.00
A0425
m@eage
$
35.00
A0422
Oxygen
$
125.00
A0392
Defibrillator
$
275.00
A0382
c- Spine /Supplies BLS
$
250.00
A0398
c- Spine /Supplies -ALS
$
250.00
A0394
IV Administration
$
200.00
A0396
Airway/Intubation
$
250.00
A0424
Extra Attendant
$
325.00
J0170
Epinephrine
$
225.00
93000
Cardiac Monitor
$
275.00
Preview Special Town Meeting Warrant and Annual Town Meeting Warrant - Fred Van
Magness asked if anyone has gone to the State to waive the mandatory funding
requirement. The Town Manager noted that the requirement is to budget a 2.50% increase
and 15% on materials. The past years we didn't meet both requirements and we got
waivers. The Friends of the Library made up the difference a couple of years. The condition
on the grant is we can't apply for waivers from the requirements.
The Town Manager reviewed the Annual Town Meeting Articles and noted they are mostly
financial.
Special Town Meeting Warrant - The Town Manager noted that for Article 6 different
motions have been crafted. It's a Board of Library Trustees Article. The Finance Committee
is the recommending body to Town Meeting. It is inappropriate for the Library Board of
Trustees to offer a motion other than to support Article 6. The Finance Committee will
make a recommendation to Town Meeting.
Daniel Ensminger asked who from the Library Board will present to Town Meeting and
Andrew Grimes indicated he will. The Town Manager noted that the Library Board should
not present a funding mechanism in their motion.
6 �, q
Page 1 4
Board of Selectmen Minutes - February 11, 2014 - page 5
The Town Manager reviewed the process for presenting Article 6 to Town Meeting. He noted
that if $3 million is used from free cash then the operating budget will be cut. Both the
schools and town budget will be cut which is why Article 6 should be a debt exclusion.
James Bonazoli asked the Library Board what their plan is if this doesn't pass and Vicki
Yablonski noted they can't reduce the project more than 5% or they jeopardize the grant.
John Arena noted that the question is what can be done with what they have right now.
Librarian Rachel Baumgartner noted that the State does not have any more grants available
in the future.
The Town Manager recommended asking for a debt exclusion and if not then do it inside the
levy.
The Town Manager noted that the Finance Committee Chairman Barry Berman will make an
instructional motion to create a permanent Building Committee to avoid this in the future.
Town Meeting Member Paul Sylvester from Precinct 3 noted that he's scared abut Thursday
night and the perception for him is that we're rushing around. The citizens have to pay this
for the above and beyond. He would rather come back in three weeks and pay extra money
for a special election.
A motion by E sminaer seconded by West to support Article 3 of the Special Town
Meetina Warrant was approved by a vote of 4 -0 -0.
A motion by Ensminaer seconded by West to support Article 4 of the Special Town
Meeting Warrant was approved by a vote of 4 -0 -0.
A motion by Ensminaer seconded by West to support Article 5 of the Special Town
Meetinq Warrant was approved by a vote of 4 -0 -0.
The consensus of the Board was not to take a position on Article 6.
Approval of Minutes
A motion by Ensminaer seconded by Bonazoli to approve the minutes of October
22 2013 was approved by a vote of 3 -0 -1 with Arena abstaining.
A motion by E sminaer seconded by Bonazoli to approve the minutes of December
17 2013 as amended was approved by a vote of 4 -0 -0.
A motion by Ensminaer seconded by Bonazoli to approve the minutes of January
14 2014 was approved by a vote of 4 -0 -0.
A motion by Ensminaer seconded by Bonazoli to approve the minutes of January
21 2014 was approved by a vote of 4 -0 -0.
A motion by Ensminaer seconded by West to go into Executive Session to discuss
strategy with respect to collective bargaining and that the Chair declares that an
open meeting may have a detrimental effect on the bargaining position of the
body and not to reconvene in Open Session was approved on a roll call vote with
all four members voting in the affirmative.
Respectfully submitted,
Secretary
Page 1 5
READING - DOUBLE POLESMEW
POLE
REQUESTS
Street
Pole #
RMLD
FIRE
COMCAST
cable
VERIZON
hone
FKXE
MAINTENANCE
NEXT TO
REMOVE
Arthur B. Lord Drive
6
off
off
pending
pending
RMLD
Comcast
Bancroft Road
5
off
n/a
pending
pending
RMLD
Comcast
Arcadia Avenue West
1
Off
off
off
PENDING
RMLD
VERIZON
Arthur B. Lord Drive
3
off
off
ON
off
RMLD
RMLD
Arthur B. Lord Drive
1
off
off
off
pending
RMLD
VERIZON
Balsam Road (and Maple Ridge)
1
off
n/a
off
PENDING
Verizon
VERIZON
Bancroft Road
1
off
n/a
pending
pendIr1g
RMLD
Comcast
Beech Street (Green)
4
off
off
off
PENDING
Verizon
VERIZON
Birch Meadow Drive
5.5
off
n/a
off
pending
RMLD
VERIZON
Cross Street
1
off
n/a
off
PENDING
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VERIZON
Cross Street
5
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off
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PENDING
Verizon
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Eaton Street
13
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off
off
pending
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VERIZON
Eaton Street
4
off
n/a
an
off
Verizon
VERIZON
Eaton Street
5
off
n/a
off
pending
Verizon
VERIZON
Edgemont Street
3
Off
off
off
PENDING
RMLD
VERIZON
Franklin Street
7
off
off
off
pending
RMLD
VERIZON
Frank& Street
12
off
off
off
pending
RMLD
VERIZON
Franklin Street (534)
50
off
off
off
pending
RMLD
VERIZON
Glenmere Circle
11
off
off
pending
RMLD
VERIZON
High Street
37
off
off
off
PENDING
RMLD
VERIZON
Howard Street
18
off
off
off
PENDING
Verizon
VERIZON
Lathrop Road
2
off
off
PENDING
RMLD
VERIZON
1 of 3
READING - DOUBLE POLESMEW
POLE
REQUESTS
Street
Pole #
RMLD
FIRE
COMCAST
cable
VERIZON
hone
POLE
MAINTENANCE
NEXT TO
REMOVE
Laurel Lane
5
off
n/a
off
PENDING
RMLD
VERIZON
Laurel Lane
6
off
n/a
off
PENDING
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VERIZON
Unnee Lane
P269/3
off
n/a
off
pending
Verizon
VERIZON
Mount Vernon Street
13
off
n/a
pending
pending
RMLD
Comcast
Mount Vernon Street
6
off
n/a
pending
pending
RMLD
Comcast
Oakland Road (Birch Meadow)
13
off
off
off
off
RMLD
RMLD
Pearl Street
P70/98
off
off
off
pending
Verizon
VERIZON
Pearl Street
100
Off
off
off
off
Verizon
VERIZON
Percy Avenue
2
off
n/a
pending
pending
Verizon
Comcast
Percy Avenue
3
off
n/a
pending
pending
Verizon
Comcast
Piner0go Road
19
off
off
pending
pendina
Verizon
Comcast
Pineddge Road
29
off
off
pending
off
Verizon
Comcast
Pineddge Road
20
off
off
off
pending
Verizon
VERIZON
neridge Road
27
off
off
off
pending
Verizon
VERIZON
Pineridge Road
28
off
off
off
off
Verizon
VERIZON
Pineridge Road
30
off
off
off
pending
Verizon
VERIZON
Pineridge Road
6
off
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off
pending
Verizon
VERIZON
Pineridge Road
4
off
off
OR
pending
Verizon
VERIZON
Pineridge Road
3
off
off
off
off
Verizon
VERIZON
Salem Street
43
off
off
off
off
Verizon
VERIZON
South Street
P83/19
pending
pending
ndi
Verizon
RMLD
Tamarack Road (between 28 and 32)
114/3
pending
pending
pending
pending
Verizon needs
VERIZON
Track Road
P132/4
off
n/a
pending
pending
Verizon
Comcast
Walnut Street
38
off
n/a
off
pending
Verizon
VERIZON
Walnut Street
39
off
n/a
off
pending
Vedzon
VERIZON
Walnut Street
35
off
n/a
off
pending
Verizon
VERIZON
2013
cr q vcvll-r
W
READING - DOUBLE POLES/NEW
POLE
REQUESTS
Street
Pole #
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FIRE
COMCAST
cable
VERIZON
hone
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MAINTENANCE
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REMOVE
Warren Ave
2
off
n/a
off
pending
Verizon
VERIZON
Wentworth Road
3
off
off
off
PENDING
RMLD
VERIZON
West Street
35
off
off
pending
PENDING
RMLD
Comcast
West Street
11
pending
pending
pending
pending
Verizon
RMLD
West Street
50
off
off
off
pending
RMLD
VERIZON
West Street
81
off
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PENDING
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VERIZON
West Street
96
off
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Verizon guy wire
RMLD
VERIZON
West Street
83
off
off
off
PENDING
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VERIZON
West Street
84
off loff
loff
IPENDING
RMLD
VERIZON
Winslow Road
11
off
off jolt
IPENDING
RMLD
VERIZON
3of3
2/11/2014
a"RAO
COMCAST
February 17, 2014
Peter Hechenbleikner
Town Manager
Reading Town Hall
16 Lowell Street
Reading, MA 01867
Dear Mr. Hechenbleikner:
I'/c,60-5
Comcast Cable Communications, Inc.
12 Tozer Road
Beverly, MA 01915
978.927.5700 Tel
978.927.6074 Fax
www.comcast.com
Enclosed please find a check in the amount of $58,052.77 and made payable to the Town of
Reading. This payment, made pursuant to Section 6.3(a) of the Reading Cable Television
Renewal License, is for the fourth calendar quarter of 2013. A statement of revenues for this
period is also enclosed.
If you have any questions about the enclosed payment, please call me at 978.927 -5700,
extension 43024.
Sincerely,
JL man
Y
Senior Manager of Government and Regulatory Affairs
Enclosures
qjj
COMCAST FINANCIAL AGENCY CORPORATION
CcomcQSt. A Comcast Cable Communications Group Company
1701 JFK Boulevard
Philadelphia, PA 19103 -2838
00641 CKS 6A 14031 - 0510471918 NNNNNNNNNNNN 0315100005010 X193A1 C
READING TOWN OF MA
16 LOWELL STREET
ATTN TOWN MANAGER
READING MA 01867
VENDOR NUMBER: 154878
IJ4 /y 140
PAGE: 1 of 1
DATE: January 31, 2014
CHECK NUMBER: 510471918
AMOUNT PAID: $58,05277
I VENDOR: READING TOWN OF MA I,
INVOICE NO. INVOICE DATE ACCOUNT NUMBER DESCRIPTION DISCOUNT AMOUNT NET AMOUNT
138678 12/31/13 305242- Reading MA $0.00 $58,052.77
TOTALS $0.00 $68,052.77
PLEASE DETACH BEFORE DEPOSITING CHECK
COMCAST FINANCIAL AGENCY CORPORATION
Comcast. A Comcast Cable Communications Group Company
1701 JFK Boulevard
Philadelphia, PA 19103 -2838
PAY READING TOWN OF MA
TO THE 16 LOWELL STREET
ORDER OF: ATTN TOWN MANAGER
READING, MA 01867
CHECK 56-1544
NUMBER 5104 71918 441
January 31, 2014
* ** VOID AFTER 180 DAYS "*
EXACTLY *** * * * ** *58,052 DOLLARS AND 77 CENTS
art i
JPMor Chase Bank, N.A. SECURITY FEATURES
9 INCLUDED:
Columbus, OH SEE DETAILS ON BACK
CHECK AMOUNT
$58,052.77
Authorized Signature
Iles LOL.7L9181IN 1:044LL544311: 67552834311' oibv
Co cast®
System Name: Comcast of Massachusetts I, Inc.
Email: Patrick_Moore@cable.comcast.co
m
Phone: 610 -650 -2999
READING TOWN OF MA
16 LOWELL STREET
ATTN TOWN MANAGER
READING, MA, 01867
VendorlD:
154878
Contract Name:
Reading MA
Statement Period:
Oct - Dec, 2013
Payment Amount:
$58,052.77
Statement Number:
138678
CUID:
None
System ID:
8773 - 1000 -2510
This statement represents your payment for the period listed
above.
Rsv, ,:a#cuy
Amounf
Eipanded Basic Video Service
$461,448.11<
Limited Basic Video Service
$128,502.14
Digital Video service
$293,447.32
Pay
$147,338.88
PPV /VOD
$52,455.89
Video Equipment
$3,542.58
Digital Video Equipment
$56,625.22
Video Installation /Activation
$8,515.04
PEG Fees
$501.88
Guide
$274.31
Other
$4,302.57
Late Fees
$1,842.48
Write -offs / Recoveries
($3,782.25)
Home shopping Commissions
$6,040.47
Total!
X1,161,054:64
Franchise Fee %
5.00%
Franchise Fee
$58,052.77
To the best of my knowledge and belief, the above is a true and correct statement for the accounting of the gross revenues received by this corporation for the period.
Pat Moore
Analyst
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3
PEG Grant Report 4th Quarter 2013
Town of Reading
Verizon - fBA
Massachusetts
PEG Fee Rate: 5.000/0
Service Charges (e.g. Basic,
Enhanced Basic, Premium and
Eaubment Rental)
Usage Based Charges (e.g. $18,840.05 $19,257.76 $24,529.49 $62,627.30
Verizon New England Inc. is hereby requesting that this intormation be treated as connoenuai ana proprietary ousiness information in accordance wan the
terms of the Cable Television Final License granted to Verizon New England Inc. This information is not otherwise readily ascertainable or publicly available by
proper means by other persons from another source in the same configuration as provided herein, would cause substantial harm to competitive position of
Verizon in the highly competitive video marketplace if disclosed, is intended to be proprietary confidential business information and is treated by Verizon as
such.
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