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Home My WebLink About2014-02-26 Finance Committee HandoutG k Town of Reading Meeting Posting with Agenda kECEIVE0 ° [OWN CLERK "�* ;DING. MASS. Board - Committee - Commission - Council: Finance Committee 2014 FEB 20 A 11--214 Date: 2014 -02 -26 Time: 7:30 PM Building: Reading Town Hall Location: Conference Room Address: 16 Lowell Street Purpose: General Business Meeting Called By: Paula Schena on behalf of Chairman Barry Berman Notices and agendas are to be posted 48 hours in advance of the meetings excluding Saturdays, Sundays and Legal Holidays. Please keep in mind the Town Clerk's hours of operation and make necessary arrangements to be sure your posting is made in an adequate amount of time. A listing of topics that the chair reasonably anticipates will be discussed at the meeting must be on the agenda. All Meeting Postings must be submitted in typed format; handwritten notices will not be accepted. Topics of Discussion: 1) Discussion /Action Items a. FY2015 Budget Overview b. Administrative Services C. Finance Department d. Public Works and Enterprise Funds e. Benefits, Debt and Capital 2) Approval of Minutes This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed at the meeting. However the agenda does not necessarily Include all matters which may be taken up at this meeting. Page 1 1 2014 JAN 21 PH r: 52 APPLICATION FOR APPOINTMENT TO BOARDS/COMMITTEES /COMMISSIONS Name: L d G < L Date:—O//17//'/ fLast) (First) (Middle) Address:_ % �eAV e� , �o/►d TeL (Home) 791 9y � k3 Sy TeL (Work) b 17- p - 791 -V(C� (Is this number listed ?) 10 Occupation: kenkda ( A- CwwHrmM) # of years in Reading: Zg_ Are you a registered voter in Reading? Y E-5 e-mail address: P 67u c C.o MC AST . - Place a number next to your preferred position(s) (up to four choices) with #1 being your first priority. (Attach a resume if available.) Animal Control Appeals Committee Street Faire Committee Audit Committee _Fall Finance Committee Board of Appeals Historical Commission Board of Cemetery Trustees Housing Authority _ Board of Health Human Relations Advisory Committeic Board of Registrars M 3TA Advisory Committee Bylaw Committee Metropolitan Area Planning Council _Celebration Committee Mystic Valley Elder Services _Cities for Climate Protection _Recreation Committee _Commissioner of Trust Funds RMLD Citizens Advisory Board ,Community Planning & Development Comm. Town Forest Committee _Conservation Commission Committee _ Constable _Trails _West Street Historic District Commission _Contributory Retirement Board Other Council on Aging Cultural Council Custodian of Soldiers' & Sailors' Graves Economic Development Committee Please /outline relevant experience for the positions) sought: SA. A&e_...Yfrw -Bead' r UNIdeAst v MS T &1uno*,J U Mt VdAst_ , G PA- ?019 JAN ? I PM 1: 52 APPLICATION FOR APPOINTMENT TO BOARDS/CO ES /COMMISSIONS Name: t? ✓� v t (Last) (Firs (Middle)'' Address: 1 R % Sah bO ✓o �' 9!� . geed g. . Occupation: (/s'1 e?hG t v�. ��A*Pft6,!f e-mail address: m gPsAw ti y, Place a number next to your preferred position(s) (up to four choices) with #1 being` your first priority. (Attach a resume if available.) Are you a registered voter in Reading ?—?----S— Date: (0// q Tel. (Home)-J&:: "7 "% 9 —/q 6 6 Tel. (Work) (Is this number listed ?)__ eS # of years in Reading:_ Animal Control Appeals Committee Audit Committee Board of Appeals Board of Cemetery Trustees Board of Health Board of Registrars Bylaw Committee Celebration Committee _Cities for Climate Protection _Commissioner of Trust Funds Community Planning & Development Comm. Conservation Commission _Constable _Contributory Retirement Board Council on Aging — Cultural Council _Custodian of Soldiers' & Sailors' Graves Economic Development Committee Fail Street Faire Committee -gel Committee Historical Commission Housing Authority Human Relations Advisory Committee MBTA Advisory Committee Metropolitan Area Planning Council iviysdc Valley Elder Services _Recreation Committee RMLD Citizens Advisory Board _Town Forest Committee _Trails Committee _West Street Historic District Commission Other 4001 2014 Annual Town Meeting Monday April 28, 2014 WARRANT OUTLINE REVISED 02/26/2014 Art. Mover/ Moderator # Article Description Sponsor Comment Notes 1 Election Aril 1, 2014 2 Reports Board of Selectmen ♦ Board of Selectmen Chair "State of the Town" report — BOS Chair ♦ Zoning Advisory Committee Update ♦ Charter Committee Update — Town Moderator ♦ Motion to Table — BOS member t3 tInstructions Board of Selectmen ♦ Motion to Table — BOS member 4 Amend the Capital Improvement Board of Selectmen ♦ Motion — BOS Program FY 2014 -FY 2023 member ♦ Presentation — Bob LeLacheur ♦ FINCOM report — FINCOM member 5 Amend the FY 2014 Budget Petition ♦ Motion — ♦ Presentation — Petitioners ♦ FINCOM report — FINCOM member 6 Amend the FY 2014 Budget FINCOM ♦ Motion — FINCOM member ♦ Presentation — Bob LeLacheur ♦ FINCOM report — FINCOM member 2/26/2014 1 2014 Annual Town Meeting Monday April 28, 2014 WARRANT OUTLINE REVISED 02/26/2014 7 Additional funding - Smart Growth Board of Selectmen ♦ Motion — BOS Stabilization Fund member ♦ Presentation — Sharon Angstrom ♦ FINCOM report - FINCOM 8 Fund OPEB Trust Board of Selectmen ♦ Motion — BOS member ♦ Presentation — Sharon Angstrom ♦ FINCOM report — FINCOM 9 Authorize Debt — allow MWRA Board of Selectmen ♦ Motion — BOS Sewer loans member ♦ Presentation — Bob LeLacheur ♦ FINCOM report — FINCOM 10 Authorize Debt — West Street project Board of Selectmen ♦ Motion — BOS for MWRA billing member ♦ Presentation — Bob LeLacheur ♦ FINCOM report — FINCOM 11 Accept Water Easement — Belmont Board of Selectmen ♦ Motion — BOS Street (already recorded drainage & member sewer easement) ♦ Presentation — George Zambouras 12 Accept Sewer Easement — Whittier Board of Selectmen ♦ Motion — BOS Road member ♦ Presentation — George Zambouras 2/26/2014 2014 Annual Town Meeting Monday April 28, 2014 WARRANT OUTLINE REVISED 02/26/2014 13 Approve FY 2015 — 2024 Capital Board of Selectmen ♦ Motion — BOS Improvements program member ♦ Presentation — Bob LeLacheur ♦ FINCOM report — FINCOM 14 Adopt FY 2015 Budget FINCOM ♦ Motion — Barry 2/3 vote for some Berman sections — and ♦ Presentation — therefore for the Bob LeLacheur, entirety Dr. John Doherty and Mary DeLai ♦ FINCOM report — Barry Berman 15 Approve Affordable Housing Trust Board of Selectmen ♦ Motion — John Fund Allocation Plan Arena ♦ Presentation — Jean Delios ♦ FINCOM report — Barry Berman 16 Approve Revolving Funds Board of Selectmen ♦ Motion — John Arena ♦ Presentation — Bob LeLacheur ♦ FINCOM report — Barry Berman 17 Authorize FY 2015 Chapter 90 Board of Selectmen ♦ Motion — John Expenditures Arena ♦ Presentation — George Zambouras ♦ FINCOM report — Barry Berman 18 Remove Town Meeting members Board of Selectmen ♦ Motion - pursuant to Section 2.6 of the ♦ Presentation — Reading Home Rule Charter Precinct Chairs 2/26/2014 COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. Officer's Return, Reading: By virtue of this Warrant, I, on , 2014 notified and warned the inhabitants of the Town of Reading, qualified to vote on Town affairs, to meet at the place and at the time specified by posting attested copies of this Town Meeting Warrant in the following public places within the Town of Reading: Precinct 1 J. Warren Killam School, 333 Charles Street Precinct 2 Reading Police Station, 15 Union Street Precinct 3 Reading Municipal Light Department, 230 Ash Street Precinct 4 Joshua Eaton School, 365 Summer Avenue Precinct 5 Reading Library, Local History Room, 64 Middlesex Avenue Precinct 6 Barrows School, 16 Edgemont Avenue Precinct 7 Birch Meadow School, 27 Arthur B Lord Drive Precinct 8 Wood End School, 85 Sunset Rock Lane Town Hall, 16 Lowell Street The date of posting being not less than fourteen (14) days prior to April 28, 2014, the date set for Town Meeting in this Warrant. I also caused a posting of this Warrant to 'be published on the Town of Reading website on , 2014. , Constable A true copy Attest: Laura Gemme, Town Clerk TOWN WARRANT OF pph � h IQJ��kkGRT' COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. To any of the Constables of the Town of Reading, Greetings: In the name of the Commonwealth of Massachusetts, you are hereby required to notify and warn the inhabitants of the Town of Reading, qualified to vote in the Local Elections and Town affairs, to meet in the following place designated for the eight precincts in said Town, namely: Precincts 1. 2. 3, 4. 5, 6, 7 and 8 Reading Memorial High School, Hawkes Field House, Oakland Road TUESDAY, the FIRST DAY OF APRIL, A.D., 2014 from 7:00 a.m. to 8:00 p.m. to act on the following Articles, viz: ARTICLE 1 To elect by ballot the following Town Officers: A Moderator for one year, Two members of the Board of Selectmen for three years; One member of the Board of Assessors for three years; Two .members of the Board of Library Trustees for three years; One member of the Board of Library Trustees for two years; One member of the Municipal Light Board for three years; One member of the Municipal Light Board for one year; Two members of the School Committee for three years; One member of the School Committee for one year; and Sixty Eight.Town Meeting Members shall be elected to represent each of the following precincts: Precinct 1 Eight members for three years; Precinct 2 Eight members for three years; One member for two years; Two members for one year; Precinct 3 Eight members for three years; One member for one year, Precinct 4 Eight members for three years; Precinct 5 Eight members for three years; Precinct 6 Eight members for three years; Two members for two years; Precinct 7 Eight members for three years; Precinct 8 Eight members for three years; and One member for one year. and to vote on the following question: Question 1: Shall the Town of Reading be allowed to exempt from the provisions of Proposition two and one -half, so called, the amounts required to pay for the bonds issued in order to renovate and expand the Reading Public Library? Yes No and to meet at the Reading Memorial High School, 62 Oakland Road, in said Reading on MONDAY, the TWENTY- EIGHTH DAY of APRIL A.D., 2014 at seven -thirty o'clock in the evening, at which time and place the following Articles are to be acted upon and determined exclusively by Town Meeting Members in accordance with the provisions of the Reading Home Rule Charter. ARTICLE 2 . To hear and act on the reports of the Board of Selectmen, Town Accountant, Treasurer - Collector, Board of Assessors, Director of Public Works, Town Clerk, Tree Warden, Board of Health, School Committee, Contributory Retirement Board, Library Trustees, Municipal Light Board, Finance Committee, Cemetery Trustees, Community Planning & Development Commission, Town Manager and any other Official, Board or Special Committee. . Board of Selectmen ARTICLE 3 To choose all other necessary Town Officers and Special Committees and determine what instructions shall be given Town Officers and Special Committees, and to see what sum the Town will vote to appropriate by borrowing or transfer from available funds, or otherwise, for the purpose of funding Town Officers and Special Committees to carry out the instructions given to them, or take any other action with respect thereto.. Board of Selectmen ARTICLE 4 To see if the Town will vote to amend the FY 2014 -23 Capital Improvements Program as provided for in Section 7 -7 of the Reading Home Rule Charter and as previously amended, or take any other action with respect thereto. Board of Selectmen ARTICLE 5 To see if the Town will vote to amend one or more of the votes taken under Article 11 of the April 22, 2013 Annual Town Meeting relating to the Fiscal Year 2014 Municipal Budget, as amended by Article 11 at Subsequent Town Meeting on November 12, 2013 and further amended by Article 5 at Special Town Meeting on February 13, 2014 and see what sum the Town will raise by borrowing or transfer from available funds, or otherwise, and appropriate as the result of any such amended votes for the operation of the Town and its government, or take any other action with respect thereto. By Petition ARTICLE 6 To see if the Town will vote to amend one or more of the votes taken under Article 11 of the April 22, 2013 Annual Town Meeting relating to the Fiscal Year 2014 Municipal Budget, as amended by Article 11 at Subsequent Town Meeting on November 12, 2013 and further amended both by Article 5 at Special Town Meeting on February 13, 2014 and by Article 5 at Annual Town Meeting on April 28, 2014 and see what sum the Town will raise by borrowing or transfer from available funds, or otherwise, and appropriate as the result of any such amended votes for the operation of the Town and its government, or take any other action with respect thereto. Finance Committee ARTICLE 7 To see if the Town will vote to transfer funds received from the Commonwealth of Massachusetts in payment for development within the Town's 40R Smart Growth Zoning Districts from Free Cash into the Smart Growth Stabilization Fund, or take any other action with respect thereto. Board of Selectmen ARTICLE 8 To see what sum the Town will appropriate to the irrevocable trust for "Other Post - Employment Benefits Liabilities" or take any action with respect thereto. Board of Selectmen ARTICLE 9 To see what sum the Town will raise by borrowing or transfer from available funds, or otherwise, and appropriate for the purpose of making extraordinary repairs and/or replacement of sanitary sewer collection systems, including the costs of consulting services, audits, plans, documents, cost estimates, bidding services and all related. expenses incidental thereto and necessary in connection therewith, said sum to be expended by and under the direction of the Town Manager, and to see if the Town will authorize the Board of Selectmen, Town Manager, or any other agency of the Town, to apply for a grant or grants, to be used to defray the cost of all, or any part of, said sanitary sewer improvements; and to authorize the Town Manager to enter into any and all contracts and agreements as may be necessary to cant' out the purposes of this Article, or take any other action with respect thereto. Board of Selectmen ARTICLE 10. To see what sum the Town will raise by borrowing or transfer from available funds, or otherwise, and appropriate for the purpose of making roadway, pedestrian and similar improvements, including the costs of easements, consulting services, audits, plans, documents, cost estimates, bidding services and all related expenses incidental thereto and necessary in connection therewith, said sum to be expended by and under the direction of the Town Manager; and to see if the Town will authorize the Board of Selectmen, Town Manager, or any other agency of the Town, to apply for a grant or grants, to be used to defray the cost of all, or any part of, said roadway, pedestrian and similar improvements; and to authorize the Town Manager to enter into any and all contracts and agreements as may be necessary to carry out the purposes of this Article, or take any other action with respect thereto. Board of Selectmen ARTICLE 11 To see if the Town will vote to authorize the Board of Selectmen to acquire by purchase, gift, eminent domain or otherwise, permanent water easements upon and over the existing sewer and drain easements located on Assessors Map 28 Lots 112 and 113 which easements are shown on a plan entitled: "Water Sewer and Drain Easement located at 87 and 93 Belmont Street, Reading, MA" dated March 5, 2014, prepared by Bay State Surveying Associates ", a copy of which is on file in the Town Clerk's Office, upon such terms and conditions as the Board of Selectmen shall determine to be appropriate, for the purpose of constructing and maintaining water improvements; and, further, to see if the Town will vote to raise, appropriate, transfer from available funds, accept gifts or borrow a sum of money for this purpose and any expenses related thereto, and to authorize the Board of Selectmen to enter into all agreements and take all related actions necessary or appropriate to cant' out this acquisition, or take any other action with respect thereto. Board of Selectmen ARTICLE 12 To see if the Town will vote to authorize the Board of Selectman to release all of the Town's right, title and interest in approximately one hundred forty -one (141) square feet of the drain and sewer easement located upon the property at 63 Whittier Road, Assessors Map 33, Parcel 122, presently owned by Joseph A. and Marie A. Field, as shown on a plan entitled "Easement Adjustment Plan of Land, 63 Whittier Road, Reading, MA" prepared by Edward J. Farrell of 110 Winn Street, Suite 203, Woburn, MA dated November 25, 2013, or take any other action with respect thereto. Board of Selectmen ARTICLE 13 To see if the Town will vote to approve the FY 2015 -24 Capital Improvements Program as provided for in Section 7 -7 of the Reading Home Rule Charter and as previously amended, or take any other action with respect thereto. Board of Selectmen ARTICLE 14 To see if the Town will vote to determine how much money the Town will appropriate by borrowing, or from the tax levy, or transfer from available funds, or otherwise, for the operation of the Town and its government for Fiscal Year 2015 - beginning July 1, 2014, or take any other action with respect thereto. Finance Committee ARTICLE 16 To see if the Town will vote to_ approve an Affordable Housing Trust Fund Allocation Plan pursuant to Chapter 140 of the Acts of 2001 entitled "AN ACT AUTHORIZING THE TOWN OF READING TO ESTABLISH AN AFFORDABLE HOUSING TRUST FUND ", or take any other action with respect thereto. Board of Selectmen ARTICLE 16 To see if the Town will vote to authorize revolving funds for certain Town Departments under Massachusetts- General Laws, Chapter 44, Section 53E '/ for the fiscal year beginning July 1, 2014 with the receipts, as specified, credited to each fund, the purposes, as listed, for which each fund may be spent, the maximum amount that may be spent from each fund for the fiscal year, and the disposition of the balance of each fund at fiscal year end. Revolving Spending Revenue Allowed Expenditure Limrts Year End Account Authors Source Expenses Balance Fees as provided or in Reading Consulting and engineering Conservation General Bylaws services for the review of $25,000 Commission Section 5.7, designs and engineering Available for Consulting Conservation Wetlands work for the protection of expenditure Fees Commission Protection wetlands. next ear Legal, oversight and inspection, plan review, Building, Plumbing, initial property appraisals Wiring, Gas and and appeals, Community other permits for Services general $200,000 he Oaktree, management, curb Addison-Wesley/ sidewalks and pedestrian Inspection Pearson and safety improvements, Available for Revolving Town Johnson Woods records archiving and other expenditure Fund Manager developments project related costs. next year Public Health Clinic fees, charges Materials and costs Available for Clinics and Board of and third party associated with clinics and $25,000 expenditure Services Health reimbursements health programs next ear Library Library _public Charges for lost or Acquire Library materials to Available for Materials Director and damaged Library replace lost or damaged $15,000 expenditure Replacement Trustees materials items next ear Utilities and all other Available for Mattera Cabin Recreation maintenance and operating $10,000 expenditure Operating dministrator Rental Fees expenses next ear Director of Public Works upon the recommendati - on of the Sale of timber, fees Available for Town Forest for use of the Town Planning and Improvements $10,000 expenditure own Forest Committee Forest Ro the Town Forest next year or take any other action with respect thereto. Board of Selectmen ARTICLE 17 To see what sum the Town will vote to appropriate by borrowing, whether in anticipation of reimbursement from the State under Chapter 44, Section 6, Massachusetts General Laws, or pursuant to any other enabling authority or from the tax levy, or transfer from available funds, or otherwise, for highway projects in accordance with Chapter 90, Massachusetts General Laws, or take any other action with respect thereto. Board of Selectmen ARTICLE 18 To see if the Town will vote, pursuant to Section 2 -6 of the Reading Home Rule Charter, to declare the seats of certain Town Meeting Members to be vacant and remove certain described persons from their position as Town Meeting Members for failure to take the oath of office within 30 days following the notice of election or for failure to attend one half or more of the Town Meeting sessions during the previous year, or take any other action with respect thereto. Board of Selectmen and you are directed to serve this Warrant by pbsting an attested copy thereof in at least one (1) public place in each precinct of the Town not less than fourteen (14) days prior to April 28, 2014, or providing in a manner such as electronic submission, holding for pickup or mailing, an attested copy of said Warrant to each Town Meeting Member. Hereof fail not and make due return of this Warrant with your doings thereon to the Town Clerk at or before the time appointed for said meeting. Given under our hands this th day of , 2014. lvfarsi'e�eWest , Constable SELECTMEN OF READING