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Home My WebLink About2014-02-11 Board of Selectmen PacketDRAFT MOTIONS BOARD OF SELECTMEN MEETING FEBRUARY 11, 2014 Bonazoli, Arena, Tafoya, Ensmineer, West LeLacheur 3a) Move that the Board of Selectmen approve the Certificate of Recognition for James Donahue. 3b) Move that the Board of Selectmen approve the Certificates of Recognition for Eagle Scouts Daniel Staffier, Nathan Strack, James Houston, Jon Asgeirsson, Nathan Terry and Robert Ciaccio. 5a1) Move to prohibit right turn on red at the traffic lights in front of CVS, at the intersection of Lowell Street and Main Street. 5a2) Move to designate the two most westerly parking spaces on the north side of lower Haven Street as "30 Minute Parking ". 5b) Move that the Board of Selectmen close the Warrant for the State Primary to take place on March 4, 2014 at the Reading Memorial High School Hawkes Field House on Oakland Road from 7:00 a.m. to 8:00 p.m. 5c) Move to go into Executive Session to discuss strategy with respect to litigation and that the Chair declares that an open meeting may have a detrimental effect on the bargaining position of the body, and to reconvene in Open Session at approximately 9:00 p. 5e) Move that the Board of Selectmen approve the following ambulance billing rates to become effective on March 1, 2014 and that these rates change annually on a schedule to be determined by the Reading Fire Chief based upon future general levels of area CPI. Code Decsription New Fee A0429 BLS Transport $ 850.00 A0427 ALS 1 $ 1,100.00 A0433 ALS 2 $ 1,500.00 A0425 mileage $ 35.00 A0422 Oxygen $ 125.00 A0392 Defibrillator $ 275.00 A0382 c- Spine /Supplies BLS $ 250.00 A0398 c- Spine /Supplies -ALS $ 250.00 A0394 IV Administration $ 200.00 A0396 Airway/Intubation $ 250.00 A0424 Extra Attendant $ 325.00 J0170 Epinephrine $ 225.00 93000 Cardiac Monitor $ 275.00 5f) Move that the Board of Selectmen support Article 3 of the Special Town Meeting Warrant. Move that the Board of Selectmen support Article 4 of the Special Town Meeting Warrant. Move that the Board of Selectmen support Article 5 of the Special Town Meeting Warrant. Move that the Board of Selectmen support Article 6 of the Special Town Meeting Warrant. 6a) Move that the Board of Selectmen approve the minutes of October 22, 2013 as amended. 6b) Move that the Board of Selectmen approve the minutes of December 17, 2013 as amended. 6c) Move that the Board of Selectmen approve the minutes of January 14, 2014 as amended. 6d) Move that the Board of Selectmen approve the minutes of January 21, 2014 as amended. 8) Move to go into Executive Session to discuss strategy with respect to collective bargaining and that the Chair declares that an open meeting may have a detrimental effect on the bargaining position of the body, and not to reconvene in Open Session. DRAFT - BOARD OF SELECTMEN 2014 AGENDAS 2014 211112014 Staff Responsibility Estimated Start time February 11, 2014 Office Hour John Arena USATF Jr. Olympic Natl Champ Bantam Boys Bonazoli 7:20 Eagle Scouts Bonazoli 7:30 Badge Pinning - Officer Scouten Cormier 7:40 Adopt PTTTF recommendations 8:00 1. No right on red /CVS on Main St. Cormier HEARING 2. Lower Haven Street - 30 min. parking Cormier Close the State Primary Warrant 8 :20 EXECUTIVE SESSION To discuss strategy with respect to litigation LeLacheur 8:30 Update on Franklin/Main intersection LeLacheur 9:00 Ambulance Fees- changes effective 311114 LeLacheur 9:15 Review Special Town Meeting Warrant & Preview Annual Town Meeting Warrant LeLacheur 9:30 EXECUTIVE SESSION To discuss strategy with respect to collective bargaining LeLacheur 9:45 February 13, 2014 Special Town Meeting Field House 6:30pm February 25, 2014 West Street Easements Zambouras 7:20 West Street Traffic Agreement Zambouras 7:30 Whittier Road Sewer Easement Zambouras 7:45 HEARING Close Annual Town Meeting Warrant LeLacheur 8:00 Approve Regional Housing Services Agreement Delios 8:15 ad hoc Zoning Advisory Committee update Delios 8:30 Economic development update Delios 8:45 HEARING Approve Classification & Compensation LeLacheur 9:30 March 4, 2014 State Primary Election No meetings March 11, 2014 Office Hour James Bonazoli 6.30 HEARING Remove Public Tree at 162 Walnut Street Zager 7:30 HEARING FY15 Water, Sewer & Storm Water Rates LeLacheur 8:00 MWRA update Zager 8:30 Public Works site update Zager 9:30 March 18, 2014 informational Library "Big Read" Event Urell 7:20 Town Accountant Report Angstrom 7:30 Appoint Town Accountant Bonazoli 7:45 Charter Committee update LeLacheur 8:00 Review Board of Selectmen Mission, Vision & Values Bonazoli & Tafoya 8:30 April 1, 2014 State & Local Elections No meetings April 15, 2014 Office Hour Dan Ensminger BOS reorganization 7:00 MAPC member Report 7 :20 Reading Housing Authority Report 7:30 CAB (RMLD) member Report 7:45 RCTV members Report 8:00 Climate Advisory Committee Annual Update 8:15 Review BOS/TM Goals LeLacheur 8:30 Review Customer Service survey results LeLacheur 9:00 Town Meeting Preview LeLacheur 9:15 note date change from 4129114 April 22, 2014 Technology Update Furilla 7:30 Recreation Update Feudo 8:30 Planning for BOS Appointed Boards, Committees & Commissions Workshop BOS Chair 9:30 April 28, 2014 - Annual Town Meeting (Mon) no meetings May 1, 2014 - Annual Town Meeting (Thurs) no meetings May 5, 2014 - Annual Town Meeting (Mon) no meetings May 8, 2014 - Annual Town Meeting (Thurs) no meetings May 13, 2014 Office Hour Marsie West 6.30 Certificate Orchestra 7 :20 May 27, 2014 June 10, 2014 Office Hour John Arena HEARING Approve Classification & Compensation June 24, 2014 Appointments of BCCs Future Agendas 2014 Executive Session - labor negotiations Downtown Parking (3 hours) Cormier/Delios Strout Avenue Master Plan (complete after Town Forest planning work is done) Feudo Policy on Trust Fund Commissioners Heffernan Lyme Disease mitigation strategy Clay Recurring Items Review BOS/TM Goals Mar - July -Dec Tri -ann Review Customer Service survey results Feb & Aug Semi -ann Review Regionalization efforts June Annual Appointments of BCCs June Annual Approve Classification & Compensation June Annual Tax Classification Hearing Oct/Nov Annual Approve licenses December Annual Appoint Town Counsel December Annual Reports to BOS Town Accountant Report Qtrly RCTV members Report Semi -ann CAB (RMLD) member Report Semi -ann MAPC member Report Semi -ann BOS Appointed Boards, Committees & Commissions Annual Reading Housing Authority Report Annual Reading Ice Arena Report Annual Town Manager's Report Tuesday, February 11, 2014 In light of the full agenda I will make a brief report to the Board. Each item below has further information in your packet this evening. Saturday June 14, 2014 will be the Reading Lion's Club Friends and Family Day, held in the Birch Meadow area. This Thursday February 13th at 7:30pm we will have a Special Town Meeting (rain or shine) in the Hawkes Field House. Parking will be to the rear of the Field House. Please not the letter of support from myself to Greg Balukonis, Town Administrator of North Reading, regarding ongoing co- operation on their exploration of joining the MWRA. Town Clerk Laura Gemme is on medical leave for a month, and has made arrangements with three area Town Clerks to standby and help Assistant Town Clerk Julie Rodger as we hold a Special Town Meeting and a State Primary election. Many thanks to Donna Hooper (Lexington), Barbara Stats (North Reading) and Anita Tekle (Concord) for helping us out during Laura's absence. Please take a moment to remember Natick DPW worker Michael McDaniel, a colleague who lost his life one week ago while repairing a water main break. 2/11/2014 I February 11, 2014 Office Hour 'Jolm lrethl 0 :30 USATF Jr. Olympic Natl Champ Bantam Boys Bonazoli 7:20 Eagle Scouts Bonazoli 7:30 Badge Pinning -Officer Scouten Cormier 7:40 Adopt PT'I I'F recommendations 8:00 1. No right on red/CVS on Main St. Cormier HEARING 2. Lower Haven Street - 30 min. parking Cormier Close the State Primary Warrant 8:20 EXECUTIVE SESSION To discuss strategy with respect to litigation LeLacheur 8:30 Update on Franklin/Main intersection LeLacheur 9:00 Ambulance Fees- changes effective 311114 LeLacheur 9:15 Review Special Town Meeting Warrant & Preview Annual Town Meeting Warrant LeLacheur 9:30 EXECUTIVE SESSION To discuss strategy with respect to collective bargaining LeLacheur 9:45 Saturday June 14, 2014 will be the Reading Lion's Club Friends and Family Day, held in the Birch Meadow area. This Thursday February 13th at 7:30pm we will have a Special Town Meeting (rain or shine) in the Hawkes Field House. Parking will be to the rear of the Field House. Please not the letter of support from myself to Greg Balukonis, Town Administrator of North Reading, regarding ongoing co- operation on their exploration of joining the MWRA. Town Clerk Laura Gemme is on medical leave for a month, and has made arrangements with three area Town Clerks to standby and help Assistant Town Clerk Julie Rodger as we hold a Special Town Meeting and a State Primary election. Many thanks to Donna Hooper (Lexington), Barbara Stats (North Reading) and Anita Tekle (Concord) for helping us out during Laura's absence. Please take a moment to remember Natick DPW worker Michael McDaniel, a colleague who lost his life one week ago while repairing a water main break. 2/11/2014 I W Q Certificate of Recognition This Certificate is hereby awarded to games (Dorwhim In recognition of being awarded the title of USATF Junior Olympic National Champion — Bantam Boys James, who is a fifth grader at the Killam Elementary School, achieved this honor of becoming the number one 10 year old in the USA after only four months of running cross country. Given this 11th day of February, 2014 by the Reading Board of Selectmen EAGLE SCOUTS OF TROOP 728 2013 Robert L. Ciaccio 2005 David Ferguson 2013 Nathan M. Terry 2004 Jon Oliver 2013 Jon B. Asgeirsson 2003 Jim Kirlin 2013 James T. Houston 2000 Will S. Korth 2013 Nathan B. Strack 1997 Erik K. Hogstrom 2013 Daniel R. Staffier 1990 Kevin A. McCoy 2013 Michael R. DeMlld 1988 Mark P. Jesser 2012 Jacob H. Westarman 1985 Richard F. Colan Jr. 2012 James L. Bedingfield 1981 Richard W. Smith Jr. 2012 David S. Graham 1978 James Hines 2012 Luke D. Beaulieu 1978 David M. Sprague 2012 Kyle J Krupa 1978 Robert G. Fante 2012 Zachary R. Whelan 1977 Warren S. Pisarg 2012 Thomas A Bishop 1977 Peter E. MacDonald 2011 Thomas N. Coltman 1976 Andrew S. Marshall 2010 Jared A Beaulieu 1974 Mark W. Sullivan 2010 Alexander D. Murphy 1974 Paul D. Murphy 2010 Alexander J. Grizzell 1974 Matthew A. Evangelista 2010 Nicholas ,E. Staffier 1974 Jeff J. Turner 2010 .Joseph Dolben 1974 Thomas G. Miller 2010 Thomas E. Cochrane 1973 David G. McConnell 2010 Cameron Oliver 1973 David A. Burkholder 2009 Edward Coltman 1972 James J. Sullivan 2009 -Corey Graham 1970 Thomas A. Nola 2009 Grant Rose 1968 John J. Hebert 2009 Scott Carlman 1967 Dennis P. Ebacher 2009 Patrick Donnelly Moran 1967 Robert D. Miller Jr. 2008 Colin Baillie 1967 Robert T. Shea Jr. 2007 Christopher J. Bosco 1967 Edward J. Zanni 2006 Sean E. Matthews 1967 James W. Hebert 2006 Edward O. Carlman IV 1963 Steven A: Brodecki 2005 Robert Cochrane 1962 Richard L. Sumberg . W ' 1111, THE BOY SCOUTS OF AMERICA TROOP 728 FLINTLOCK DISTRICT, BOSTON MINUTEMAN COUNCIL Welcomes you to the EAGLE SCOUT. COURT OF HONOR Honoring DANIEL R. STAFF /ER NATHAN B. STR4CK JAMES T. HOUSTON ✓ON B. ASGEIRSSON NATHAN M. TERRY ROBERT L. C /ACC10 Sunday, January 5, 2014 2:00 pm Wood End Elementary School 85 Sunset Rock Lane, Reading, MA JIMMY'S ROAD TO EAGLE Jimmy joined Pack 728 in 2001 while at the Joshua Eaton Elementary School. He advanced though the Cub Scout ranks with a core group of friends beginning with Tiger up through Bobcat, Bear, Wolf, and finally Webelo. Jimmy and his Dad have fond memories of the hours spent building and racing his Pinewood Derby car every January. As a fifth grader, Jimmy earned his Arrow of Light and crossed over to become a Boy Scout as part of Troop 728. Some of Jimmy's most memorable trips as a Boy Scout were zip lining at ZOAR, skiing at Sunday River and Waterville Valley, canoeing SO miles, hiking up Mount Chocorua, visiting West Point and camping at T.L. Storer every summer. Jimmy enjoyed the camaraderie and friendships made on these amazing adventures. His favorite merit badges were Climbing, Rifle Shooting and Horsemanship which he earned while at Camp T.L. Storer. Jimmy remained active in Scouting and explored other areas of interest during high school. He played trumpet in the Reading Memorial High School Marching and Concert Band, performing in Walt Disney World in April 2013. He was a member of the Wrestling Team, Stage Band, Drama and the Right Club._ Jimmy served as the Youth Liaison to the Town of Reading Board of Selectmen. This appointment came about as a result of meeting with members of Town Government while working on requirements for the Citizenship merit badge. Jimmy held a number of leadership positions in the Troop including Bugler, Patrol Leader, Troop Guide and instructor. Jimmy's Eagle Project involved inspecting homes in Reading for compliance with Massachusetts General Law, Chapter 148 which requires house numbers to be visible from the street. With the help of his mentor, his Scoutmaster and many of the Adult Leaders from Troop 728, Jimmy's Eagle Project was approved and he completed his Eagle required merit badges. Jimmy worked with Fire Chief Burns and Lieutenant Jackson and led a group of volunteers through Reading neighborhoods to Identify residences in violation of this law. Each home that was not in compliance was issued a temporary house number accompanied by a letter from Fire Chief Burns explaining why and how to take corrective action. Jimmy's Eagle project ensures the safety of the Reading residents in violation of this law and benefits Emergency Responders, our local Postal Carriers and Delivery services. Jimmy submitted his Eagle Scout Rank application to the Boston Minuteman Council on August 1, 2013 and on September 9, 2013 he successfully completed his Board of Review. Jimmy has completed his 1st semester as a Computer Science major at the Wentworth institute of Technology. His confidence, discipline and leadership can be attributed to his involvement in scouting. Jimmy is honored to be an Eagle Scout and grateful to be able to celebrate his achievement with Troop 728, his family and all who participated in his Eagle Project and supported him along this journey to Eagle. W JON'S ROAD TO EAGLE Jon's journey to Eagle started when he joined Pack 733 in first grade at Barrows. Some of his early memories of being a Cub Scout were making Pinewood Derby cars, tenting with Dan and Jarrod in the town forest, taking a 30 mile bike trip on Martha's Vineyard at "Camp Get -a- Tick ", and having Mrs. Talluto as his den mother. His growth and love of scouting continued when he crossed over to Troop 728 and started to earn ranks and merit badges. Favorite memories of scouting included summer camp at T.L. Storer, Beaver Weekend, Klondike Derby, OKPIK, Zealand Falls, Lonesome Lake, ZOAR White water trip and West Point camporees. He remembers being lost with Mr. Staffer and others, wandering around on Lonesome Lake within sight of the cabin -on Mr. Staffier's birthday. The first summer at T.L. Storer, he remembers the tornado warning, evacuating King Philip site and leaving Jarrod asleep in the tent. 16n has learned much about service and leadership from some of the most dedicated and fun- loving Scout Masters and Assistant Scout Masters. Jbn served Troop 728 as Bugler, Patrol Leader, Assistant Senior Patrol Leader, and Senior Patrol Leader. Jbn attended National Youth Leadership Training, NYLT Academy in Virginia, and subsequently taught at NYLT at T.L. Storer. He was nominated for Order of the Arrow and attained brotherhood status. 16n's Eagle Scout Project, replacing the existing chain link fence with granite columns and framing the entrance to his church parking lot with two large stone pillars, each weighing approximately 3,000 pounds, was a great success. Mr. Thomas Ba €llie and Bond Brothers provided extremely valuable support with their donations and assistance to his project. The backhoe provided allowed the 3,000 pound pillars to be moved more safely and with greater speed than Scout Volunteers could have achieved through muscle power alone. Mr. Jim Strack was 16n's mentor on his project. Jdn Is very grateful to him for all the hours they spent together planning and working on this project. Mr. Strack is a true example of mentoring at its finest. Jbn Is currently a senior at Reading Memorial High School where he is Drum Major and President of the Marching Band and is a programmer for the RMHS "Robockets" FIRST Robotics team. He will be going to college next year ... somewhere ... to study computer science. But for now, he Is grateful for his many years as a Cub Scout, Boy Scout, and now, an Eagle Scout. NATHAN TERRY'S ROAD TO EAGLE Nathan Terry was destined to be a Scout. A good friend, knowing that his father had been a Scout, made.a tiny Cub Scout uniform for Nathan when he was just three months old. Nathan joined Pack 728 as a Tiger Cub in 2002 with several of his friends from Joshua Eaton School. During his Cub years, Nathan participated in the Pinewood Derby, Rocket Derby, and candy sales. Camping was new to him. Nathan especially enjoyed trips to the Town Forest and Nickerson State Park on Cape Cod. Probably the most memorable Cub Scout camping trip was a rain - filled weekend at Nickerson where it stopped just long enough for a bike ride and an ice cream stop before raining again until we broke camp on Sunday morning. Believe it or not, everyone had a great time. Other trips included Battleship Cove, Ecotarium, and Higgins Armory. By the end of fifth grade, and having earned the Arrow of Light, Nathan was ready to move up to Boy Scouts. In the spring of 2007, Nathan crossed over to Boy Scouts and Troop 728. He went to Camp T.L. Storer that first summer as a Tenderfoot Scout, and his tentmate was Rob Ciaccio. Camp T.L. Storer was hit with thunder, lightning, and rain the first few nights, but good adult and scout leadership and preparation meant that he and the other scouts still had a great time. Nathan completed the Trailblazer Program and earned his first merit badge: Sculpture. His first real camping trip /backpacking hike was a fall of 2007 trip to Zealand Falls AMC hut. Hiking in the falling snow with a full pack was far more challenging than Cub Scout car camping, and more fun. Other trips including the mini - Klondike and Klondike Derbies, Town Forest, and Lonesome Lake AMC Hut followed. Rank advancement and more merit badges followed. One of Nathan's favorite Scout activities has been helping to serve Thanksgiving Dinner at the Chelsea Soldiers' Home. Nathan has served Troop 728 as an Assistant Patrol Leader, Patrol Leader, Assistant Senior Patrol Leader, and Troop Guide. He has enjoyed working with the younger scouts on their advancements. Nathan attended National Youth Leadership Training in 2010. Nathan's Eagle Scout Project was to build and install bat houses at Symonds Park In Reading. Fie had played baseball and soccer there, and the mosquitoes were terrible. since the park is surrounded by swampy ground. Scott Kurtzer was instrumental in the design and building of the bat houses, and several scouts and adults helped with the final assembly, staining, and erecting of the bat houses on sixteen foot posts along the third base line of the field. Nathan is a three sport athlete at Reading Memorial High School. He is the starting goalie on the varsity soccer team, runs middle distances on the varsity indoor track team, and is a pitcher on the varsity baseball team. He has also been active in the Veterans' Club at school, participated in Cru, and participated in the Assistant Principal selection process last year. He has been an altar server at St. Athanasius Parish since third grade and now helps train servers there as well. He currently serves as an Assistant Scoutmaster for the Troop. W Q^ W NATHAN STRACK'S ROAD TO EAGLE Nathan began his Scouting experience in third grade as a Bear Scout in Cub Pack 735 sponsored by Saint Athanasius Church. Memorable activities included building cars for multiple Pinewood Derbies, attending a Lowell Spinners game, watching the Pawtucket Red Sox play and then sleeping in the outfield at McCoy Stadium. Attending the Great North Woods Challenge at TL Storer in October 2006 provided an introduction to the fun that was ahead in Boy Scouts. In the Spring of 2007, Nathan earned his Arrow of Light Award, crossed over into Troop 728 and began his life as a Boy Scout. Nathan attended camp that summer at TL Storer earning Sculpture Merit Badge, completing the Polar Bear Swim Challenge and the Trailblazer Program. In those first few years, he rose through the ranks and participated in many great activities including trips to the Reading Town Forest, Mount Chocorua, Block Island, West Point and the Lonesome Lake, Zealand Falls and Carter Notch AMC Huts. Outdoor winter skills were honed at the Weeklong Winter Camp at Camp Hines in Raymond, Maine. He held various leadership positions in the Troop including Troop Guide, TLC Scribe, Troop Webmaster and Assistant Senior Patrol Leader. In 2010, Nathan attended the Boston Minuteman Council National Youth Leadership Training (NYLT) Program at Storer. Other participants that year and the next included other Eagle Scouts being recognized today; Dan, Rob, J6n and Nathan Terry. In 2011, Nathan served as a NYLT Youth Staff member and in 2012 he again served as a Youth Staff member after joining J6n and Jacob Westerman in representing the Council at the National Leadership Academy in Virginia. For his Eagle Scout Service Project, Nathan tackled a longstanding drainage problem that allowed basement flooding at his church, the Church of the Good Shepherd, during heavy rains. He raised two concrete window wells and regraded the adjacent area to divert water runoff. A gutter was also repitched and connected into a new drywell. Fundraising efforts proved successful as many parishioners stepped forward to fully underwrite the project. Results have been stellar so far as the basement has not flooded since the project was started. In August 2013, Nathan successfully passed his Eagle Board of Review. Beyond Scouting, Nathan is currently a senior at Reading Memorial High School and will be graduating in June of 2014. At RMHS, he has been a member of the Marching, Stage and Jazz Band, the Robotics Team, Model United Nations and the Drama Club. During their Junior Year, Nathan, J6n and Dan teamed up for the National History Day project; they were awarded an Honorable Mention In the Regional Competition. After High School, Nathan plans to attend College and will likely study either Electrical or Computer Engineering. He has applied to multiple colleges and is awaiting their decisions. DAN'S ROAD TO EAGLE Dan began his scouting experience in first grade following in the footsteps of his older brother Nicholas in 2002. Along with his good friends 16n and Jarrod, he spent his years at Barrows Elementary school as a member of Cub Scout Pack 733. He enjoyed camping trips in the Town Forest and Harold Parker State Forest and participating in events including the Pinewood Derby, the Cub Scout Olympics, the mile swim at the YMCA, and sleeping on the USS Massachusetts. In the spring of 2007, Dan earned his Arrow of Light Award and crossed over into Troop 728, beginning his life as a Boy Scout. In Dan's first few years as a Scout, he worked his way through the ranks, learning all about camping, cooking, teamwork, and personal betterment. He earned his Star Rank in September of 2009 and his Life Rank in September of 2011. Dan has had many memorable experiences as a Scout, including attending Summer Camp at T. L. Storer Scout Reservation for seven consecutive summers, where he loved earning merit badges and constructing massive fires. He enjoyed hiking trips to Lonesome Lake, Zealand Falls, and Mount Chocorua, as well as camping trips to the Reading Town Forest, Fort Ticonderoga, Block island, Lovell's Island, Nickerson State Park, Cooperstown, and OKPIK. He also enjoyed backwards canoeing with Sam Rodda on the Ipswich River day trip, zip= fining in the White Mountains, volunteering on Thanksgiving at the Chelsea Soldiers Home, and going on various Cosmic Hippo Patrol trips. Dan is also a Brotherhood member of the Order of the Arrow and a graduate of National Youth Leadership Training, Merit Badge University and Merit Badge Institute. Dan has held the following positions of leadership in the Troop, Patrol Leader, Assistant Patrol Leader, Librarian, Assistant Senior Patrol Leader, Senior Patrol Leader, and Junior Assistant Scoutmaster. For his Eagle Scout Service Project, Dan led a group of volunteers in the refurbishment and improvement of the Linnaea Thelin Bird Sanctuary Conservation Grounds. In the fall of 2012, Dan, his project coach Mr. Grizzell, and his volunteers spent more than 250 service hours planning, organizing and orchestrating his Eagle Project. Planning for his project included meeting with the Reading conservation commission, the BSA Minuteman Council Eagle Project Coordinator, and Troop adult leaders. His project consisted of clearing the sanctuary entrance, building a new staircase, creating a water diversion trench, clearing out a long- forgotten trail, and opening up three observation points. He raised funds through a Fuddrucker's Fundraiser with the troop, and completed his project in December of 2012. On July 18th, 2013 Dan successfully passed his Eagle Scout Board of Review and officially earned his Eagle.Scout Rank. In addition to his Rank of Eagle Scout, Dan also earned his Bronze Eagle Palm on December 1, 2013 and became an Assistant Scoutmaster for Troop 728 on Dec 6th 2013. Beyond Scouting, Dan is currently a senior at Reading Memorial High School and will be graduating in June of 2014. At RMHS, Dan is a member of the National Honor Society, Envirothon team and Leo Club. After High School, Dan plans to attend college and major In Business Management. Dan has submitted his college applications and is awaiting their decisions. ROB'S ROAD TO EAGLE Robert's love of the outdoors started at an early age, growing up in a neighborhood that borders the Reading Town Forest he spent many days hiking its trails, and exploring its swamps. It was a natural choice for Robert to register for Pack 702 as a Tiger Cub in 2002 with several of his friends from the Birch Meadow Elementary School. Rob and his den mates participated all of the activities provided by the pack including Pinewood Derby, Popcorn Sales, and sleepovers at the USS Salem, the Museum of Science, USS Massachusetts, Ecotarfum, Higgins Armory, and the Town Forest. It was during his time as a Cub Scout that Rob began what became an annual tradition marching in Reading's Memorial Day parade. During one ceremony at Laurel Hill, he was photographed by the Reading Chronicle saluting during the National Anthem while holding the American flag. In the spring of 2007, upon completing the requirements for the Arrow of Light, Rob joined Troop 728 during his Pack's Cross Over ceremony. Shortly after joining the Troop, Rob participated in his first Troop campout to Nickerson State Park and biked twenty five miles with the group. This trip was one of his favorites because he met other new Scouts who became some of his best friends Including: Dan, 36n, Nathan, Jarrod and Sam. A couple months later, Rob made his first of six visits to TL Storer Scout Reservation and tented with his friend Nathan Terry; while there, he completed the Trailblazer program, acquired the first of his thirty -five merit badges (Sculpture), and left camp as a Tenderfoot scout. As the years progressed, he joined in on many other trips to the White Mountains, Washington DC, West Point, Block island, and Fort Ticonderoga. As part of the Scouting program, Rob had the opportunity to take on many roles within the Troop and to develop his leadership skills. His leadership positions included Troop Librarian, Den Chief for Pack 728, assistant Patrol Leader and the Patrol Leader of the Cosmic Hippo patrol, and Quartermaster. Additionally, Rob is a graduate of the National Youth Leadership Training program and a Brotherhood member of the Order of the Arrow. Community service is a big aspect of the Scouting program and Rob has had the opportunity over the years to volunteer in many ways. His favorite activity was to serve meals at the Soldiers' Home in Chelsea on Thanksgiving Day, he felt that it was an honor to be able to serve the men and women who served and sacrificed for our country. Robert's Eagle Scout Project created the St. Francis Garden at St. Agnes Roman Catholic Church. This area of the parish grounds was overgrown and difficult to maintain by the parish grounds staff; Rob and his fellow Scouts spent over 200 hours removing the weeds and poor soil from the site, planting hardy plants and shrubs, and iinstalling a base for the statue of St. Francis. The area is now a beautiful spot for reflection and prayer. Rob is currently a senior at Reading Memorial High School and is a member of the spring track team as a javelin and discus thrower. He also is a member of the Alliance of Veterans and Students, Relentless, and the Right Club. Rob will be attending college in the fall and hopes to major in Marine Transportation or Marine Engineering. THANK YOU! We would like to thank our leaders, parents, troop committee members, and fellow Scouts for the support that allowed us to reach for our potential. We would especially like to thank the Scouts who assisted in our Eagle projects the adult leaders who made sure we completed our requirements for the Eagle Scout rank, and those who participated in this Court of Honor. While it was a lot of work and a tremendous journey, we would like to thank anyone and everyone who helped us along the way. Yours in Scouting, Dan, Nathan, Jimmy, Jon, Nathan and Rob THE EAGLE SCOUT AWARD The Eagle Scout Award is the highest rank in Scouting. It represents the Scout's commitment to citizenship, leadership, service, physical fitness, and outdoorsmanship. Dan, Nathan, Jimmy, Jon, Nathan and Rob accepted the challenge and set their ideals and goals in the spirit of the Boy Scouts of America. Their quest led them on a trail that has been discouraging and inspiring, arduous work and great fun. They have lived and served according to the Scout Oath and Law, and each has rendered significant service to the community. In successfully meeting the challenge, each Eagle Scout we honor today has grown in stature, character, and maturity, and each has gained the respect and honor of all. "Eagles do not Flock; They Gather, One by One" Certificate of Recognition This Certificate is hereby awarded to &6en L. Ciaaio In recognition of his achieving the Eagle Scout Award for his service project of creating the St. Francis Garden at St. Agnes Church. Given this 11th day of February, 2014 by the Reading Board of Selectmen CS" 6� Certificate of Recognition This Certificate is hereby awarded to Nathan 9K. terry In recognition of his achieving the Eagle Scout Award for his service project of building and installing bat houses at Symonds Park. Given this 11th day of February, 2014 by the Reading Board of Selectmen W J owl Certificate of Recognition This Certificate is hereby awarded to (Danipf4t Statffwr In recognition of his achieving the Eagle Scout Award for his service project of leading a group of volunteers in the refurbishment and improvement of the Linnaea Thelin Bird Sanctuary Conservation Grounds. Given this 11th day of February, 2014 by the Reading Board of Selectmen W CT Certificate of Recognition This Certificate is hereby awarded to Nathan B. Stracit In recognition of his achieving the Eagle Scout Award for his service project of repairing a longstanding drainage problem that allowed basement flooding at the Church of the Good Shepherd during heavy rain storms. Given this 11th day of February, 2014 by the Reading Board of Selectmen w d Certificate of Recognition This Certificate is hereby awarded to games 2: Mou&on In recognition of his achieving the Eagle Scout Award for his service project of inspecting homes in Reading for compliance with Mass. General Law, Chapter 148 which requires house numbers to be visible from the street,. Given this 11th day of February, 2014 by the Reading Board of Selectmen Certificate of Recognition This Certificate i s hereby awarded to I on B. Asaeirsson In recognition of his achieving the Eagle Scout Award for his service project of replacing the existing chain link fence at his church with granite columns, and framing the entrance to the parking lot with 2 large stone pillars, weighing 3,000 pounds each. Given this 11th day of February, 2014 by the Reading Board of Selectmen a-- LEGAL NOTICE OFI? r s39+INC0RQ�RP TOWN OF READING To the Inhabitants of the Town of Reading: Please take notice that the Board of Selectmen of the Town of Reading will hold a public hearing on February 11, 2014 at 8:00 p.m. in the Selectmen's Meeting Room, 16 Lowell Street, Reading, Massachusetts gn the follow- ing: -Prohibit Turn on Red on Lowell Street Eastbound at Main Street - Designate two 30 minute parking spaces on Haven Street located at the two westernmost marked spaces, north side of Haven Street A copy of the proposed documents regarding these topics are available in the Town Manager's office, 16 Lowell Street, Reading, MA, M- W -Thurs from 7:30 a.m. - 5:30 p.m., Tues from 7:30 am.' - T :00 p.m. and -are attached to the hearing notice on the website I at wWw.readingma.gov All interested parties are Invited to attend the hearing, or may submit. their com- ments in writing or by email prior to 6:00 p.m. on February 11., 2014 to townmanagerQci.reading.ma. us By order of Robert W.LeLacheur Town Manager 2/4 Amendment Number: 2014 -01 Date Filed: February 11, 2014 Filed By: Police Department On Behalf of: The Parking Traffic Transportation Task Force and Christopher Latham Section 1: Purpose of Amendment - Enhance Pedestrian Safety Section 2: Proposed Amendment - Prohibit Turn on Red Street to be amended: Lowell St. Eastbound Location on Street: By Main St. Regulation: Right Turn on Red Pursuant to Article: 6.10.5 Section 3: Effective Date: February 11, 2014 This act shall take effect upon its passage and the provisions above shall not expire. Board of Selectmen: Date Signed: Certification of Amendment: The Town Clerk certifies that Amendment Number above was by the Board of Selectmen of the Town of Reading through an official vote occurring during a public hearing held on . The Amendment was through a vote of in favor and opposed. Town Clerk Town Corporate Seal �F�('Z LEGAL NOTICE TOWN OF READING To the Inhabitants of the Town of Reading: Please take notice that the Board of Selectmen of the Town of Reading will hold a public hearing on February 11, 2014 at 8:00 p.m. In the . Selectmen's Meeting Room, 16 Lowell Street, Reading, Massachusetts qn the follow- ing: . - Prohibit Turn on Red on Lowell Street Eastbound at Main Street -Designate two 30 minute parking spaces on Haven Street located at the two westernmost marked spaces, north side. of Haven Street A copy of the proposed documents regarding these topics are available In the Town Manager's office, 16 Lowell Street, heading, MA, M- W -Thurs from 7:30 a.m. - 5:30 p.m., Tues from 7:30 am.* - T :00 p.m. and -are attached to the hearing notice on the website ' , at www readingma.gov All interested parties are Invited .to attend, the hearing, or may submit.their com- ments In writing or by email prior to 6:00 p.m. on February 11.1 , 2014 to townmanagerg ci.reading.ma. us - By order of Robert W.LeLacheur ' Town Manager 214 Town of Reading lip Amendment to the Traffic and Parking Regulations lip Amendment Number: 2014 -02 Date Filed: February 11, 2014 Filed By: Police Department On Behalf of: Parking Traffic Transportation Task Force and Fred Dafar Section 1: Purpose of Amendment - Benefit businesses for quick turnover of customers. Section 2: Proposed Amendment - Two Thirty Minute Parking Spaces Street to be amended: Haven St. Location on Street: Two Westernmost marked spaces, North side of Haven St. Regulation: Thirty Minute Parking, Downtown Business Area Pursuant to Article: 5.4.1B Section 3: Effective Date: February 11, 2014 This act shall take effect upon its passage and the provisions above shall not expire. Board of Selectmen: Date Signed: Certification of Amendment: The Town Clerk certifies that Amendment Number above was by the Board of Selectmen of the Town of Reading through an official vote occurring during a public hearing held on . The Amendment was through a vote of in favor and opposed. Town Clerk Town Corporate Seal -2- -2 OFRF Town of Reading RECEIvEo q r b 16 Lowell Street Reading, MA 01867 -2685 J63- 'NCORQO�P� FAX: (781) 942 -9071 Email: townmanager @ci.reading.ma.us TOWN MANAGER Website: www. readingma.gov (781) 942 -9043 TO: ASSESSORS OFFICE REQUEST FOR CERTIFIED ABUTTERS LIST Subject Property: Address: -V �TgU .STz? -''Ve-�. (,� tA i ^ 2 ° D Assessors' Map /(o Lot 37.7 Applicant: Name: PAI) t,q �C &----,4 Board or Commission for which this request is made: Board of Selectmen: Liquor License Traffic Regulations Other Date need list by: Applicant's Signature: Date: .;-) % i4� PvsSi b l e_, 5,Z,7 - -3 2/4/2014 TOWN OF READING ABUTTERS LIST STONEHAM PLANNING BOARD 35 CENTRAL ST STONEHAM MA 02180 WAKEFIELD PLANNING BOARD 1 LAFAYETTE STREET WAKEFIELD MA 01880 LYNNFIELD PLANNING BOARD 55 SUMMER STREET LYNNFIELD MA 01940 MASS DEPT OF HOUSING & COM. DEV. 100 CAMBRIDGE STREET, SUITE 300 BOSTON MA 02114 WILMINGTON PLANNING BOARD 121 GLEN ROAD WILMINGTON MA 01887 NORTH READING PLANNING BOARD 235 NORTH STREET NORTH READING MA 01864 WOBURN PLANNING BOARD 10 COMMON STREET WOBURN MA 01801 METRO AREA PLANNING COUNCIL 60 TEMPLE PLACE BOSTON MA 02111 016.0 - 0000 - 0359.0 98 WOBURN ST 100 WOBURN STREET LLC 100 WOBURN ST READING MA 01867 016.0.0000-0224.0 2 PRESCOTT ST 2 -12 PRESCOTT ST LLC 56 RED GATE LN READING MA 01867 016.0- 0000-0226.0 39 LINCOLN ST 39-41 LINCOLN ST LLC 56 RED GATE LN READING MA 01867 016.0- 0000-0355.0 16 CHUTE ST 41-49 HIGH STREET LLC 5 BISHOP DRIVE DANVERS MA 01923 016.0- 0000 - 0354.0 6 CHUTE ST 41-49 HIGH STREET LLC 5 BISHOP DR DANVERS MA 01923 021.0- 0000 - 0009.0 74 WOBURN ST 74 WOBURN ST LLC 10 MIDDLESEX AVE - UNIT 1 WILMINGTON MA 01887 016.0- 0000 - 0325.0 17 HIGH ST ARENA STEPHEN J DEBORAH A ARENA 134 CANDLEWOOD DR WALTHAM MA 02154 016.0- 0000 - 0324.0 21 HIGH ST BROWN KEVIN M 35 LINCOLN ST READING MA 01867 016.0 - 0000 - 0225.0 31 LINCOLN ST BROWN KEVIN M 35 LINCOLN ST READING MA 01867 016.0- 0000 - 0308.0 12 GREEN ST CARLSON RICHARD W TR 55 HAVEN ST REALTY TRUST 60 HARBOR AVE MARBLEHEAD MA 01945 016.0 - 0000 - 0307.0 51 HAVEN ST CARLSON RICHARD W TR 55 HAVEN STREET REALTY TRUST 60 HARBOR AVE MARBLEHEAD MA 01945 016.0- 0000 - 0367.0 25 LINCOLN ST CINCOTTA MARILYN 1 97 ELM ST STONEHAM MA 02180 016.0- 0000 - 0364.0 27 LINCOLN ST CINCOTTA MARILYN 1 97 ELM ST STONEHAM MA 02180 016.0-0701- 0352.0 2 BRANDE CT COLOMBA FRANK J 2-4 BRANDE CT UNIT A READING MA 01867 016.0-0702- 0352.0 6 BRANDE CT COLOMBA GIUSEPPE ETAL TRUSTEES COLOMBA - BRANDE COURT NOMINEE TRUST 30 FRANKLIN ST READING MA 01867 016.0- 0000 - 0387.0 68 HAVEN ST COLOMBO ROBERT G ETAL TRS COLOMBO O'LEARY & COLOMBO RT 70 HAVEN ST READING MA 01867 016.0- 0000 - 0358.0 100 WOBURN ST COPPOLA SUSAN E 100 WOBURN ST READING MA 01867 016.0- 0000 - 0368.0 21 LINCOLN ST CROWLEY KEVIN J 21 LINCOLN ST READING MA 01867 021.0- 0702 - 0010.0 80 WOBURN ST DAHODWALA ALIASGAR Z RUKAIYAA DAHODWALA 80 WOBURN ST READING MA 01867 016.0- 0000. 0378.0 32 LINCOLN ST DAMICO JAMES V JR TRUSTEE RAILROAD REALTY TRUST 473 BROADWAY CHELSEA MA 02150 016.0- 0709 - 0379.0 2 HAVEN ST DARDENO PHILIP ETAL TRUSTEES PRD REALTY TRUST 16 RIDGEWAY RD NORTH READING MA 01864 016.0 -0000- 0357.0 104 WOBURN ST FOUR LEAF CLOVER PROPERTIESLL C/O SEAN MCCARTHY ETAL 95 HOMESTEAD CIRCLE SOUTH HAMILTON MA 01982 016.0 -0000- 0312.0 14 GREEN ST GRAHAM GALE S 14 GREEN ST READING MA 01867 016.0- 0000 - 0306.0 36 GOULD ST GREGORIO PHILIP J DONNA GREGORIO 57 RUSTIC LN READING MA 01867 016.0- 0713 - 0379.0 2 HAVEN ST GWT HAVEN REALTY LLC 2 HAVEN ST UNIT 301 READING MA 01867 016.0 - 0719 - 0379.0 2 HAVEN ST GWT HAVEN REALTY LLC 2 HAVEN ST UNIT 301 READING MA 01867 016.0-0701- 0379.0 2 HAVEN ST HALL MARK G TRUSTEE DEPOT REALTY TRUST 286 PARK ST NORTH READING MA 01864 016.0- 07040379.0 2 HAVEN ST HALL MARK G TRUSTEE DEPOT REALTY TRUST 286 PARK ST NORTH READING MA 01864 016.0-0702- 0379.0 2 HAVEN ST HALL MARK G TRUSTEE DEPOT REALTY TRUST 286 PARK ST NORTH READING MA 01864 016.0-0703- 0379.0 2 HAVEN ST HALL MARK G TRUSTEE DEPOT REALTY TRUST 286 PARK ST NORTH READING MA 01864 016.0-0000- 0351.0 90 WOBURN ST HARRIS W RUSSELL ETAL TRS HARRIS REALTY TRUST 90 WOBURN ST READING MA 01867 016.0-0721- 0379.0 2 HAVEN ST HIGH STREET LIMITED PARTNERSHI 107 WOBURN ST READING MA 01867 016.0-0720.0379.0 2 HAVEN ST HIGH STREET LIMITED PARTNERSHI 107 WOBURN ST READING MA 01867 016.0.0708- 0379.0 2 HAVEN ST HURLEY SHAH REALTY LLC 2 HAVEN STREET /204 READING MA 01867 016.0 - 0000 - 0349.0 84 WOBURN ST KELLEY TIMOTHY J CHRISTINE M KELLEY 84 WOBURN STREET READING MA 01867 016.0 -0000- 0350.0 0 WOBURN ST REAR KELLEY TIMOTHY J CHRISTINE M KELLEY 84 WOBURN STREET READING MA 01867 016.0 -0000- 0305.0 34 GOULD ST KILEY ROBERT J TR 34 GOULD STREET REALTY TRUST 34 GOULD ST READING MA 01867 016.0 -0716- 0379.0 2 HAVEN ST LATINA MARK A TRSTEE HAVEN JUNCTION RLTY TR 20 POND MEADOW DR STE 204 READING MA 01867 016.0- 0000 - 0313.0 16 GREEN ST LEHR EVELYN J TRUSTEE THE LEHR FAMILY TRUST 16 GREEN ST READING MA 01867 016.0- 0000 - 0383.0 26 BRANDE CT LJH BRANDE COURT LLC 21 ANGLEWOOD LN NORTH READING MA 01864 021.0- 0000. 0008.0 72 WOBURN ST MAHER PHILIP R PRISCILLA M MAHER 72 WOBURN ST READING MA 01867 016.0- 0714 - 0379.0 2 HAVEN ST MA YOUSHENG ETAL TRUSTEES ALPHA ONE REALTY TRUST 2 HAVEN ST UNIT 303 READING MA 01867 016.0- 0000 - 0356.0 57 HIGH ST METHUEN COOPERATIVE BANK C/O 57 -59 HIGH STREET LLC 57 HIGH ST READING MA 01867 016.0- 0000 - 0377.0 15 CHUTE ST NORET CHARLES R CINDY W NORET 15 CHUTE ST READING MA 01867 016.0- 0000 - 0347.0 26 HAVEN ST OAK -RJF 30 HAVEN LLC C/O DESTINY MANAGEMENT 907 MASSACHUSETTS AVENUE CAMBRIDGE MA 02139 016.0-0710- 0379.0 2 HAVEN ST PELLET AND MIME LLC 2 HAVEN ST UNIT 206 READING MA 01867 016.0 -0711- 0379.0 2 HAVEN ST PELLET & MIME LLC 2 HAVEN ST UNIT 206 READING MA 01867 \ 'I 016.0- 0000-0309.0 25 HAVEN ST PJC REALTY MA INC. C/O RITE AID P 0 BOX 3165 HARRISBURG PA 17105 016.0- 0705-0379.0 2 HAVEN ST READING ORTHODONTICS P.C. 2 HAVEN ST /201 READING MA 01867 V 016.0 -0712- 0379.0 2 HAVEN ST SAMPSON STEPHEN J 2 HAVEN ST STE 208 READING MA 01867 1 2/4/2014 TOWN OF READING ABUTTERS LIST 016.0 -0706- 0379.0 2 HAVEN ST SPYROU LEONIDAS 9 COBBLESTONE LANE SUDBURY MA 01776 016.0- 0718 - 0379.0 2 HAVEN ST STEPHEN VIEGAS SUSAN C VIEGAS 2 HAVEN ST #306 READING MA 01867 016.0- 0000 - 0314.0 1 HAVEN ST TASKER SUSAN E TRUSTEE HAVEN STREET TRUST 1 HAVEN ST READING MA 01867 016.0 - 0717 -0379,0 2 HAVEN ST T.B. DONOVAN LLC 42 BOSTON ROCK RD MELROSE MA 02176 016.0- 0000 - 0375.0 0 LINCOLN ST TOWN OF READING BOSTON 8 MAINE RR 16 LOWELL ST READING MA 01867 016.0 - 0000 - 0385.0 0 LINDEN ST TOWN OF READING PARKING 16 LOWELL ST READING MA 01867 016.0- 0000 - 0353.0 0 BRANDE CT TOWN OF READING PARKING 16 LOWELL ST READING MA 01867 016.0- 0000 - 0348.0 0 BRANDE CT TOWN OF READING PARKING LOT 16 LOWELL ST READING MA 01867 021.0- 0701 - 0010.0 78 WOBURN ST TRAN MINH LY CONG TRAN 78 WOBURN ST READING MA 01867 016.0-0715- 0379.0 2 HAVEN ST YOUSHENG MA HUIBIN P WANG 2 HAVEN STREET #303 READING MA 01867 016.0 -0707- 0379.0 2 HAVEN ST ZZW REALTY LLC 2 HAVEN ST - UNIT #203 READING MA 01867 P. SANTANIELLO, APPRAISER PATRICIA A. SULLIVAN. ASSISTANT APPRAISER N PARKING TRAFFIC TRANSPORTATION TASK FORCE Two Amendment changes for Vote Tonight: Prohibit Turn on Red at Lowell St. @ Main St. Two 30 Minute Parking Spaces on Haven St. For Future Discussion: - Washington St. Parking Between Prescott St. and Lincoln St. - West St. Possible Detour Routes During Construction /Road Work �1 J) a J Prohibit Turn On Red NO TURN Lowell St. at Main St. ON RED Amendment to Lowell St. Eastbound at Main St.- Prohibit Turn on Red Pursuant to Article 6.10.5 Requested by Christopher Latham. To enhance pedestrian safety as the angle in which vehicles exit make it difficult to see pedestrians. Proposed Two- 30 Min. Parking Spaces Haven St. l - a- a: - - � fo Ofto. k140 ;; df� .• . ' =gym -,. tMR, Proposed parking spaces for 30 minute parking are the two Westernmost marked spaces on the North side of Haven St. Pursuant to Article 5.4.1B. These parking spaces would be consistent with other downtown business area parking spaces. Requested by Fred Dafar, owner of Cookies and Cream bakery. *PTTTF may need to reevaluate parking in the downtown business area once all new businesses have opened, as the owners are requesting different regulations. ta3v - m �. 30 MINUTE PARKING -1 C' Washington St. Parking PTTTF will further discuss in the Spring, whether parking should be allowed on the north side of Washington St. from Prescott on the one way section, due to a safety concern for emergency vehicle passage. Since 2008 nine complaints that the road was too narrow for emergency vehicles to access due to parking on both sides of the street. In 2010 a solution during the snow season was for Chief of Police to temporarily prohibit parking on the north side. C-' s West St. MWRA Project • February 28, 2014- Project will go out for bid • August 1, 2014- Potential Start Date • Construction Hours- Normally 7:00am-3:30pm • Location: West St. (Woburn Line) to Oak St. • Several Detour Options- Provided by FST Engineers, working for MWRA- May require Restricted Parking on detour routes • Reading Police Detour Option Detour Option FST Engineers Work Zone 1 ^W' W � N W �. (3) � O � N O i Q O 0 i O D cr.1 Detour Option FST Engineers Work Zone 3 n Detour Option Alternative FST Engineers West St, Oak St, Summer Ave, Main St, South St. a RPD Detour Route As .. i 1 j o- `a?6 �N aOc! de•r„ ..,dtacra� _ "- iQ '� 4 JW ; a? s, �, ,� - >.. to Ceti' • av .'�i. -per,. . ` .. §turges a w a 1 •7 _ Park , Detour Option #1 s Keep Detour Route iDally For Most of Project Ra • 1•r TM • April 30, 2013 State Primary Warrant COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. Officer's Return, Reading: By virtue of this Warrant, I, on February 12, 2014 notified and warned the inhabitants of the Town of Reading, qualified to vote on Town affairs, to meet at the place and at the time specified by posting attested copies of this Election Warrant in the following public places within the Town of Reading: Precinct 1 J. Warren Killam School, 333 Charles Street Precinct 2 Reading Police Station, 15 Union Street Precinct 3 Reading Municipal Light Department, 230 Ash Street Precinct 4 Joshua Eaton School, 365 Summer Avenue Precinct 5 Reading Library, Local History Room, 64 Middlesex Avenue Precinct 6 Barrows School, 16 Edgemont Avenue Precinct 7 Birch Meadow School, 27 Arthur B Lord Drive Precinct 8 Wood End School, 85 Sunset Rock Lane Town Hall, 16 Lowell Street The date of posting being not less than seven (7) days prior to March 4, 2014 the date set for the State Primary Election in this Warrant. I also caused an attested copy of this Warrant to be posted on the Town of Reading web site. A true copy Attest: Laura Gemme, Town Clerk John Segalla, Constable see COMMONWEALTH OF MASSACHUSETTS WILLIAM FRANCIS GALVIN SECRETARY OF THE COMMONWEALTH MIDDLESEX, SS. To any of the Constables of the Town of Reading, Greetings: In the name of the Commonwealth, you are hereby required to notify and warn the inhabitants of the Town of Reading who are qualified to vote in the State Primary Election to vote at Precincts 1, 2, 3, 4, 5, 6, 7, and 8 Reading Memorial High School - Hawkes Field House - Oakland Road on TUESDAY, THE FOURTH OF MARCH 2014 from 7:00 A.M. to 8:00 P.M. for the following purpose: To cast their votes in the Special State Primaries for the candidates of political parties for the following office: FIFTH MIDDLESEX SENATORIAL DISTRICT ......................................... ............................... FOR THE COMMONWEALTH Hereof fail not and make return of this warrant with your doings thereon at the time and place of said voting. Given under our hands this 11th day of February, 2014 A true copy Attest: Laura A Gemme, Town Clerk James E Bonazoli, Chair John J Arena, Vice Chair Ben Tafoya, Secretary Dan Ensminger Marsie West BOARD OF SELECTMEN John Segalla, Constable _5-6'?2 SUMMARY OF POTENTIAL BUDGET CHANGES - FY 2015 JB & JA - only if fees ` ,.., 21ei2014 Priority (1= Highest; 3= Lowest) TM r BOS Bonazoli Arena Tafo a West Ensmin er Department - item $ Current funding available $47,000 Increase ambulance fees Fire Chief $40,000 1.00 1 1 1 1 1 BOS requested $85,000 1.50 1 1 1 3 Budget cuts Snow & Ice $25,000 1.50 1 1 1 3 NET Funding available $ 140,250 $132,000 $ 140,250 $95,250 $ 140,250 $87,000 Unfunded requests AS: Busn Administrator $69,712 3 3.00 3 3 3 3 3 AS. addl hrs O s Spec $11,500 2 240 3 1 3 3 2 AS: MUNIS support $12,500 3 2.60 3 1 3 3 3 AS: Tech equip replace $10,000 1 1.20 1 1 2 1 1 AS: addl funding Pa /Class $25,000 3 2.80 3 3 2 3 3 AS: Overtime $5,500 2 2.20 3 1 2 3 2 CS: Comm Health Admin $49,225 3 3.00 3 3 3 3 3 CS: addl hrs Social worker $20,800 1 1.20 2 1 1 1 1 CS: Overtime $5,000 2 2.20 2 1 3 3 2 FIN: Overtime $4,000 2 2.20 2 1 3 3 2 PS: Police Overtime $15,000 1 1.20 2 1 1 1 1 PS: Fire Overtime $15,000 1 1.20 2 1 1 1 1 PS: 2 dispatchers $77,587 3 2.60 2 3 3 3 2 PS: Fire Exec Officer $95,000 2 1.20 1 1 2 1 1 PS: Fire Training Offcier $84,653 3 3.00 3 3 3 3 3 PS: EMS Fire Officer $84,653 3 3.00 3 3 3 3 3 DPW: Co-op student $16,000 3 3.00 3 3 3 3 3 DPW: addl Mechanic $39,872 3 300 3 3 3 3 3 DPW highway line painting $14,500 2 1.80 2 1 2 3 1 LIB: Di tl Svc Librarian $56,000 3 2.80 2 3 3 3 3 LIB: expenses $18,360 3 3.00 3 3 3 3 3 LIB: Overtime & materials' $10,000 1 1.80 2 3 1 1 2 TOTALS for items ranked #1 $55,800 $140,800 $105,000 $98,800 $45,800 $150,800 $155,300 TOTALS for items ranked #2 $135,500 $217,887 $0 $150,000 $0 $113,587 TOTALS for items ranked #3 $533,562 $416,975 $626,062 $544,062 $589,062 $455,975 etc ... TOTAL $739,862 50 53 44 53 54 48 JB & JA - only if fees ` ,.., 21ei2014 Proc Code A0429 BLS Tr, ALS 1 ALS 2 mileage Essex County Average $ 956.51 $ 1,239.21 $ 1,659.80 $ 32.83 A0422 Oxygen $ 138.76 A0392 Defibrillator $ 320.63 A0382 c -Spine /Supplies BLS $ 293.75 A0398 c -Spine /Supplies -ALS _ $ 293.75 A0394 IV Administration $ 242.36 A0396 Airway/Intubation $ 290.00 A0424 Extra Attendant $ 372.00 J0170 Epinephrine _ $ 275.00 93000 Cardiac Monitor $ 344.37 i Estimated Net Revenues Reading Fire Department Ambulance Fee Comparison Recommended Reading Current fee -1 487.32 Ambulance Billing $ $ $ $ $ Fees Co. Fire 850.00 $ 1,085.00 $ 1,340.00 $ 34.00 $ 121.00 $ Chief 700.00 1,015.00 1,200.00 _ 32.00 121.00 $ Town Manager 850.00 1,005.98 1,005.98 $17.71/$34.09 $73.06/$120.72 $ 1,100.00 $ 1,500.00 $ 35.00 $ 125.00 $156.56/$235.32 $ $ 235.00 200.00 $ $ 250.00 159.00 $ 275.00 159.23 159.23 214.63 _ 241.45 15.9.23 $ $ 250.00 250.00 $ 200.00 $ 159.00 $ 215.00 $ 215.00 $ 242.00 $ 245.00 $ 200.00 $ $ $ $ 250.00 325.00 225.00 275.00 $ 159.00 $ 156.00 $ 159.00 $ 150.00 $ 150.00 $ 150.00 $75k $40-50k $90 -100k TM Fee vs ----Avg.-- -11% -11% -10% 7 %u -10% -14% -15% -15% -17% -14% -13 % -18% -20% LeLacheur, Bob From: Burns, Greg Sent: Monday, February 03, 2014 8:13 AM To: LeLacheur, Bob Subject: FW: Recommended Fee Schedule Attachments: reading recommended fees.xlsx —3 Attached is a spreadsheet from our ambulance billing provider. The fees you are considering are very similar to what they recommended. Not all insurance companies will pay the additional fees such as extra attendant. Based upon our patient transports (1088) initial payer mix (Blue Cross Blue Shield, Tufts, Medicare etc.) and ALS to BLS ratio of the first few months of billing. NEMB estimated the following in revenue: $700,672 (with the increased fees) 6 Last tear's revenue) $74,329 rojected increased revenue Greg 94 LU _ 15 W`�J Chief Gregory J. Burns Reading Fire Department 757 Main Street Reading, NLA 01867 (P) 781.944.3132 (F) 781.9 22.9114 www. readingmagov Please let us know how we are doing -fill out our brief customer service survey at: http://readingma- su rvey.virtualtown hall. net /su rvev /sid /ff5d3a5fO3e8eb6O/ From: Pat Packard [mailto:ppackard @nembgroupcom] Sent: Monday, December 02, 2013 12:32 PM To: Burns, Greg Subject: Recommended Fee Schedule Hello Chief Burns- Attached is a file with the list of the recommended fees. You will notice for mileage, oxygen and defibrillation there is only one fee which is used for both ALS and BLS as a separate designation is no longer required. There are, however, two separate codes for ALS and BLS supplies. I added a separate fee for Cardiac Monitor which will only be billed separately to those insurance carriers that allow it to be billed separately. Please let me know if you have any questions and if you do agree to these fees when we can implement them. Thanks, Pat St3 Pat Packard, CPC Vice President Medical Billing Operations New England Medical Billing 19 Norfolk Ave. So. Easton, MA 02375 (508) 297 -2068 ext 229 fax (508) 297 -2699 E -MAIL CONFIDENTIALITY NOTICE: The contents of this e -mail message and any attachments are intended solely for the addressee(s) and may contain confidential and /or legally privileged information. If you are not the intended recipient of this message or if this message has been addressed to you in error, please immediately alert the sender by reply e -mail and then delete this message and any attachments. z 51-t q Reading Ambulance Recommended Fee Schedule Proc Code Current fee Recommended Fee A0429 BLS Transport $487.32 $850.00 A0427 ALS 1 $1,005.98 $1,085.00 A0433 ALS 2 $1,247.43 $1,340.00 A0425 mileage $17.71/$34.09 $34.00 A0422 Oxygen $73.06/$120.72 $121.00 A0392 Defibrillator $156.56/$235.32 $235.00 A0382 c- Spine /Supplies BLS $159.23 $200.00 A0398 c- Spine /Supplies -ALS $159.23 $200.00 A0394 IV Administration $214.63 $215.00 A0396 Airway /Intubation $241.45 $242.00 A0424 Extra Attendant $159.23 $159.00 J0170 Epinephrine $159.23 $159.00 93000 Cardiac Monitor $150.00 5E7 DRAFT 2014 Annual Town Meeting Monday April 28, 2014 WARRANT OUTLINE REVISED 02/11/2014 Art. Mover/ Moderator # Article Description S onsor Comment Notes 1 Election Aril 1, 2014 2 Reports Board of Selectmen ♦ Board of Selectmen Chair "State of the Town" report ♦ Zoning Advisory Committee & CPDC Update - ♦ Charter Committee Update — Alan Foulds ♦ Motion to Table - 3 Instructions Board of Selectmen ♦ Motion to Table — John Arena 4 Amend the Capital Improvement Board of Selectmen ♦ Motion — Marsie Program FY 2014 -FY 2023 West ♦ Presentation — Bob LeLacheur ♦ FINCOM report — Barry Berman 5 Amend the FY 2014 Budget Petition ♦ Motion — ♦ Presentation — ♦ FINCOM report — Barry Berman 6 Amend the FY 2014 Budget FINCOM ♦ Motion — Marsie West ♦ Presentation — Bob LeLacheur ♦ FINCOM report — Barry Berman 7 I Additional funding - Smart Growth I Board of Selectmen Stabilization Fund 2/11/2014 1 DRAFT 2014 Annual Town Meeting Monday April 28, 2014 WARRANT OUTLINE REVISED 02/11/2014 8 Accept Sewer Easement — Whittier • Road 9 Accept Water Easement — Belmont Street (already recorded drainage & sewer easement 10 Approve FY 2015 — 2024 Capital Board of Selectmen ♦ Motion — Marsie Improvements program West ♦ Presentation — Bob LeLacheur ♦ FINCOM report — Barry Berman 11 Adopt FY 2015 Budget FINCOM ♦ Motion — Barry 2/3 vote for some Berman sections — and ♦ Presentation — therefore for the Bob LeLacheur, entirety Dr. John Doherty and Mary DeLai ♦ FINCOM report —Barry Berman 12 Fund OPEB Trust Board of Selectmen ♦ Motion — John Arena ♦ Presentation — Sharon Angstrom ♦ FINCOM report — Barry Berman 13 Approve Affordable Housing Trust Board of Selectmen ♦ Motion — John Fund Allocation Plan Arena ♦ Presentation — Jean Delios ♦ FINCOM report — Barry Berman 14 Approve Revolving Funds Board of Selectmen ♦ Motion — John Arena ♦ Presentation — Bob LeLacheur ♦ FINCOM report — Barry Berman 2/11/2014 2 _ DRAFT 2014 Annual Town Meeting Monday April 28, 2014 WARRANT OUTLINE REVISED 02/11/2014 2/11/2014 Em LeLacheur, Bob From: Karen G. Herrick Sent: Saturday, February 01, 2014 11:13 AM To: Nancy J. Twomey Cc: Kathryn Melesciuc; Evan Warner; Gregory Stepler; Robert Newton; David Hutchinson; LeLacheur, Bob; Baumgartner, Rachel; Huggins, Joe; Urell, Ruth; Cherrie Dubois; David Hutchinson Subject: Re: Library Building Committee (Data Request) Hi All, That was really a great presentation at the Financial Forum. I thought the slides were wonderfully clear and to the point and I think that our architects have some very effective and appropriate communication skills. I am really pleased that we have hired some good partners. Thank you Nancy for backing them up effectively. I have a couple of additional requests from the Finance Committee. 1) A detailed accounting of the total sunk costs to date for the library project. 2) The dollar figure that needs to be returned to the State in the event we forfeit the grant. Note: this figure should be also added to the cost of the "alternatives." 3) Amount spent on the original schematics and estimate for grant and voter approval and the date that it was completed vs. what it really cost to get the more valid estimates that we have today. (This may be #1 above.) There is a truism in construction projects of all size that - building codes change daily and new requirements are always being added for safety or energy efficiency. Many at Town Meeting and the voters will understand from their own personal experience that getting an estimate for a new bath or kitchen or boiler in 2011 and then putting off the project until 2014 does not result in a lower project cost. Town Meeting and the voters also need to be reminded that we took a gamble by limiting our investment in the original design to potentially save ourselves some money in the event we could not win a grant from the state. Given that Reading tends to do the right thing when making decisions about key infrastructure projects - I question this approach on the future projects. Do it once correctly and be done vs. twice and be frustrated by bad data and cost escalations. Thanks again for all the effort that went into the presentation Wednesday. I remain very optimistic that we will get our new library completed - but we have to draw a very clear financial picture. (As an aside - are there any documented pictures of the foundation damage and other nastiness that was discovered during the just completed building survey ?) For better or worse - I still remember the pictures of fish flopping in the nearly drained Ipswich River during the MWRA presentations to Town Meeting. Best regards, Karen 5�L� LeLacheur, Bob From: David Hutchinson Sent: Saturday, February 01, 2014 2:48 PM To: Karen G. Herrick; Nancy J. Twomey Cc: Kathryn Melesciuc; 'Evan Warner'; 'Gregory Stepler'; 'Robert Newton'; David Hutchinson; LeLacheur, Bob; Baumgartner, Rachel; Huggins, Joe; Urell, Ruth; Cherrie Dubois Subject: RE: Library Building Committee (Data Request) Hi Karen. Thanks for the good feedback and questions. We are working on some of these already, but let me respond specifically. Sunk Costs We can certainly estimate the sunk costs if this is defined as committed costs if the project were terminated. According to STV's latest project budget, the encumbered costs are about $1.6m, comprised almost entirely of professional fees committed (by contract) to OPM and architect. Nearly all of the out of pocket costs for the technical testing are included in the architect fees (they engage, pay and include in their invoices). Other than some very minor investigative spending from years past (see below, your question 3) I'm unaware of other committed costs. Bob or Joe, if you are aware of any others, let me know (I will want to have a full figure to answer this question). As discussed and I can make clearer, this project is integrated and cannot be meaningfully cut back. If we can't fund the proposed plan, we will have to start over. Some, but very little, of the sunk cost could be directed to new projects. One other thing to keep in mind. We think we are within a week or two of being able to, and needing to, sign the lease. This would, if there were no exit contingencies, commit the town to perhaps another $500K. Bob and I need to discuss options here, because waiting until April will certainly jeopardize the ability to prepare it for occupancy in June — otherwise the schedule will be delayed. State Grant I believe we have received about $1m from the state, and I think we are spending from that pool of money. Bob can confirm both of these things. And yes, the entire grant (including the $1m already received) will be forfeited back to the state (Ruth confirmed this on Thu or Fri) if the current project does not proceed. As far as including in the alternatives, the numbers we estimated did not include the state grant. I think adding in the $1m might be double counting. We can discuss if we are representing it properly. Design Outlay Karen, I am already gathering the detailed information on the total outlays and to which vendors so we have that available. To be frank, I'm getting a bit weary of implications that the early estimates used for the funding request were somehow mishandled or recklessly compiled. Given the tiny budget allocated for this by the Town since 2007, 1 think the estimates were remarkably good, considering all of the things we've now discovered. Yes, $3.5m is a lot of additional money to ask for, and I am working on a more detailed analysis of the main drivers. I also expect to have a detailed picture of amount and timing of outlays, so that the Town can assess whether it wants to approach things differently next time, but also to enable appreciation of what we could realistically expect from outside vendors for so little money (or layperson volunteers) at the conceptual stage. You can expect a lot more detail on this if this second - guessing theme comes up with any vigor. Pictures Great point on the pictures of findings. I believe our project manager has been keeping a careful graphic documentation of tests and activities. We will ask if he has some that highlight the more egregious new findings. Evan? Thanks again for the support and right questions. I am hopeful and confident that this will end well, but am also very close to it and find it difficult to maintain perspective — that's why FinCom's is valuable to us. Regards, David From: Karen Gately Herrick [mailto:karenherrick @remax.net] Sent: Saturday, February 01, 2014 11:13 AM To: Nancy Twomey Cc: Kathryn Melesciuc; Evan Warner; Gregory Stepler; Robert Newton; David Hutchinson; LeLacheur Bob; rachel baumgartner; Joe Huggins; Ruth Urell; Cherrie Dubois; David Hutchinson Subject: Re: Library Building Committee (Data Request) Hi All, That was really a great presentation at the Financial Forum. I thought the slides were wonderfully clear and to the point and I think that our architects have some very effective and appropriate communication skills. I am really pleased that we have hired some good partners. Thank you Nancy for backing them up effectively. I have a couple of additional requests from the Finance Committee. 1) A detailed accounting of the total sunk costs to date for the library project. 2) The dollar figure that needs to be returned to the State in the event we forfeit the grant. Note: this figure should be also added to the cost of the "alternatives." 3) Amount spent on the original schematics and estimate for grant and voter approval and the date that it was completed vs. what it really cost to get the more valid estimates that we have today. (This may be #1 above.) There is a truism in construction projects of all size that - building codes change daily and new requirements are always being added for safety or energy efficiency. Many at Town Meeting and the voters will understand from their own personal experience that getting an estimate for a new bath or kitchen or boiler in 2011 and then putting off the project until 2014 does not result in a lower project cost. Town Meeting and the voters also need to be reminded that we took a gamble by limiting our investment in the original design to potentially save ourselves some money in the event we could not win a grant from the state. Given that Reading tends to do the right thing when making decisions about key infrastructure projects - I question this approach on the future projects. Do it once correctly and be done vs. twice and be frustrated by bad data and cost escalations. Thanks again for all the effort that went into the presentation Wednesday. I remain very optimistic that we will get our new library completed - but we have to draw a very clear financial picture. (As an aside - are there any documented pictures of the foundation damage and other nastiness that was discovered during the just completed building survey ?) For better or worse - I still remember the pictures of fish flopping in the nearly drained Ipswich River during the MWRA presentations to Town Meeting. CLL LeLacheur, Bob From: Frederick Van Magness <vanmagness @verizon.net> Sent: Friday, January 31, 2014 12:48 PM To: Reading - Selectmen; LeLacheur, Bob Subject: More on Library Good afternoon, Just for the sake of it, I call your attention to the report on the Library given to Town Meeting on November 12, 2013 .... just over 2 1/2 months ago. At the time, one slide outlined a potential cost increase range of $700K -$1.2M and offsets in costs with a range of $600K- $800K. In addition, there was another slide that outlined even further mitigating items titled "Additional Budgetary Offset Items ". So how did all this stuff get tossed under the rug and we get a $3.5M increase ? ?? Now we see a hit of $3.5Million with not on suggestion of mitigation measures. As usual, I find these increases when architects are involved to be sometimes over the top in design concepts. We do not need a Taj Mahal. We just need a sound building. I suspect there are many opportunities to reduce the overall $3.5M and that the total request should be reduced. I am totally against giving architects and building committees blank checks with scant support. There needs to be reality checks on what is being designed. So why do we now see such exorbitant increase and no attempt at offsets? We should be asking why the data presented to Town Meeting was so far off base ... yet again. Please go back and review what was presented just 2 1/2 months ago to Town Meeting before making any decisions to increase the funding. I think the $3.5M is way to much to be asking for in a project that will benefit some of the town and yet we have not committed the funds for the schools to upgrade Killam or provide early childhood full day K. And we have no assurance that the current request will not be insufficient, as each time this project gets reviewed, the numbers get more and more. Sincerely, Frederick Van Magness Sr 243 Franklin St. Reading, MA 01867 781 - 944 -0537 5�1 LeLacheur, Bob From: Frederick Van Magness <vanmagness @verizon.net> Sent: Friday, January 31, 2014 10:15 AM To: Reading - Selectmen; LeLacheur, Bob Subject: Library Cost Overrun Good Morning, It was with a great deal of surprise that I saw the Financial Forum this week and learned about the $3.5M increase on the library project. Prior to this meeting there was no single piece of paper available to residents to see the potential impact. On January 28, 1 asked Director Urell to provide a copy of the draft minutes for the Library Building Committee that met on January 16th, which she immediately provided (thank you). Unfortunately, these minutes and all prior ones have ZERO notation of any dollar amount of overrun or even any mention of all the charts presented at the forum, leading me to conclude that the minutes being provided are not a true and accurate representation of what is actually going on at these boards. As a matter of fact, many agenda for the library only state "Library update" as the subject matter. It seems to me there is a definite need for training and improvement in information under the Open Meeting Law. So are, they only publish exactly what they want us to see and nothing else. They might as well meet behind closed doors. Just look at the scant info on their web site. At the financial forum, I heard many times from the Board of Selectmen that there is a need for transparency ..... well, I totally agree with this sentiment but must say, that to date, since the votes at last spring's election, there is a complete lack of information. As a further example, there has been ongoing discussions about rental space for the library, but there has been no public disclosure on information. In my opinion, the only time we hear anything about the library is when there is a need for more money, Then they are front and center. So from my point of view, there is little transparency as far as anything going on at the Library. The latest overrun of $3.5M represents a 25% overrun since last spring AND the first shovel hasn't hit the ground yet. There has been zero degree of reliability in any forecasted costs for this project to date and this latest round of increased costs is no exception. My question to the Board of Selectmen is this.... Is there any amount of financial cost to the town for this project that would be a Red Line, causing the BOS to vote against moving forward ? This is a sincere question, as once we get into the project, the town will own all future cost overruns with no ability to say NO. We were told in the past that the last funding level was adequate.... but now we are at a potential 25% overrun and counting. At some point, leadership needs to be exercised and direction given by someone, other than let's just go back to Town Meeting and the voters for more money. Some might argue that if the Library cannot be built within the current approved funding, then the project should be abandoned with periodic capital expended to fix the top priority items. Reasonable people could demand a smaller scale project if we cannot build it within the current approved funds. Unfortunately, the library team feels there is still an open checkbook for their project. And we all know that future unfunded but lurking projects will all be substantial, such as: Water line replacement project - multi year Killam School upgrades Early Childhood Education Center Full day kindergarten DPW highway garage replacement Cemetery Garage replacement CZ.I.l On top of all this, the Library even wants more money for next years operations, with added folks when the library will be much smaller. I just cannot understand what is happening. It might be a good idea for the Board of Selectmen provide updated data of the potential impacts of all these items, as well as tax rate changes, before you vote to go for more funds in this project. The taxpayers do not have unlimited funds to spend on nice -to -have projects. Water rates keep rising, property taxes go up each year, electric costs going up 5% now and ? ?% next year, and now we are into debt exclusion overrides with apparently unlimited upsides. Somewhere there needs to be some reality brought into the equation. And will the BOS stop the library increases in the operating budget? One last comment .... IF the Board of Selectmen vote to endorse this increase in costs, I would put a strong caveat on the Library Trustees and Building Committee that there is an expectation /requirement that once they begin to commit ANY contingency funds, that they come before the BOS in public session with all the transparency we expect and provide details as to EXACTLY why there is a need to commit the funds item by item and what alternatives have been explored to mitigate. I would put this requirement on them when they have committed 25 %, 50 %, and 75% of any contingency funds. I would also put it on the record that the expectation is that the Library folks will endeavor to look for ways to economize such that there is a distinct opportunity to not spend all of the new amount. After all, I agree with the ned to get a sound project but I fear it will be embellished with many nice to have items. In addition, there os time for transparency and records to be significantly improved. I would also stress that there doesn't seem to be any financial constraint put on the project, as was indicated the other night when doors are being moved and things added to restore the facade. I have spoken to people who voted for the original project but are now saying they will not vote any more, as there is a feeling this project is totally out of control and will not be managed properly. And every time we ask for alternatives, the library team says that there are no alternatives but the most expensive plan to date. I think it is time for the Board of Selectmen to really exercise substantially more leadership on this item for the good of the town. This project is bleeding money and there is absolutely no guarantee that the latest estimates are true. And has the Library exhausted any and all means for grants or gone back to the state for extra money? Bottom line ... no transparency, no credibility, no cost control mindset. Just spend, spend, spend. I think it is time to put an end to this and not rush to fund more. Sincerely, Frederick Van Magness SR 243 Franklin St. Reading, MA 01867 781 - 944 -0537 2 S�1 LeLacheur, Bob From: Urell, Ruth Sent: Monday, February 03, 2014 2:03 PM To: LeLacheur, Bob Cc: David Hutchinson Subject: Information about additional funding for construction for Mr. Ensminger Attachments: Additional Funding for Construction from State.pdf ■ CN• I believe it was Mr. Ensminger at the Financial Forum who asked for a clarification in writing of the State's position on increases the library's construction award based on a cost increase. Here's the response from MBLC. Ruth Urell, M.L.S. Director Reading Public Library 781 - 942 -6725 5,�\D Kt:: question about Construction Grant � http: // mail .noblenet.org /squirrelmaiUsrc /printer fiiendlyjottom.php ?. From: 'Waltos, Rosemary (BLC)' <rosemary.wahos@state . ma.us> Subj ed: RE: Question about Construction Grant Date: Frl, January 31, 2014 6:53 am To: 'Ruth Urell' <urell@noblenet.org> cc - Stara, Lauren (BLC)' <lauren.staral)st ate. ma.us> Hi Ruth, An increase in the Reading Public Library's $5,105,114 construction grant award is not possible as per assurance #29 in the regulations governing the Massachusetts Public Library Construction Program. (605 CMR 6.04 (2) (c)29 ) "An assurance that the Board shall not be held responsible for meeting any increased costs or increasing the amount of the grant award beyond the provisional grant award." This assurance is in the grant agreement that accompanied the contract and was signed by the Town of Reading. Roe - - - -- Original Message---- - From: Ruth Urell [ /squimelmalVsrc/ compose. php ?send_to =urellpnoblenet.org] Sent: Thursday, January 30, 2014 12:42 PM To: Waltos, Rosemary (BLC); Stara, Lauren (BLC) Cc: Bob Letacheur Subject: Question about Construction Grant Dear Rosemary and Lauren: At a Financial Forum last evening the Library Trustees and Library Building Committee requested additional funding for the building project of $3.5 million. The request is based on so- called "hard" construction cost increases of roughly $2.7 million, with the concomitant increase in overhead /general conditions /contingency and so on. The increase does NOT represent any expansion of the approved program scope. One of the Selectmen asked if the State Construction award could be increased due to the increase in costs. Would you please reply in writing as he would like to have a written response. Thank you. Ruth Ruth Urell, M.L.S. Director Reading Public Library 761- 942 -6725 Attachments: untitled -[1] SIze:1.5 k —TyRiextio lain loft 2/3/20144 12:50 PM M\ LeLacheur, Bob From: Stara, Lauren (BLC) <lauren.stara @state.ma.us> Sent: Thursday, January 30, 2014 1:05 PM To: Urell, Ruth; Waltos, Rosemary (BLC) Cc: LeLacheur, Bob Subject: RE: Question about Construction Grant Hi Ruth, The contract that your town agreed to includes the following: 29. An assurance that the Board shall not be held responsible for meeting any increased costs or increasing the amount of the grant award beyond the provisional award. The regulations governing the program (605 CMR 6), which include the assurances, can be found at http: / /mblc.state.ma.us /grants/ construction /regulations /605CMR6 00- 20131206 pdf. Unfortunately, there can be no increase in grant award amounts due to cost escalation. Lauren Lauren Stara Library Building Specialist Massachusetts Board of Library Commissioners 98 N. Washington Avenue Boston, MA 02114 617.725.1860 x245 lauren.stara@state.ma.us - - - -- Original Message---- - From: Ruth Urell [mailto:urell(a @ noblenet.orgj Sent: Thursday, January 30, 2014 12:42 PM To: Waltos, Rosemary (BLC); Stara, Lauren (BLC) Cc: Bob LeLacheur Subject: Question about Construction Grant Dear Rosemary and Lauren: At a Financial Forum last evening the Library Trustees and Library Building Committee requested additional funding for the building project of $3.5 million. The request is based on so- called "hard" construction cost increases of roughly $2.7 million, with the concomitant increase in overhead /general conditions /contingency and so on. The increase does NOT represent any expansion of the approved program scope. One of the Selectmen asked if the State Construction award could be increased due to the increase in costs. Would you please reply in writing as he would like to have a written response. Thank you. C� �r- Ruth Ruth Urell, M.L.S. Director Reading Public Library 781 - 942 -6725 0-)� icc: waiver ror compliance with mAxc during construction littp: // ail.noble eLorg/squirreirnaii/srr./printer thendiy_bottom.php ?., i� From: 'Wakos, Rosemary (BLC)" < m roseary.wak m oSV$tate.a.us> r Subject: RE: Waiver for compliance with MAR during construction Date: FA, 3anuary 24, 2014 7:18 am To: 'Ruth Urell' <urel®noblenet.org> Cc. 'Babbitt, Uz ( BLC)' <Iz.babbktostate.ma.us >,- Carty, Dianne ( BLC)' <dtanna®rtyestate.ma.us >,- Stara, Lauren (BLC)- <iauren.staralstate.ms.us> Hi Ruth, The construction program requires that the library remain certified for State Aid, with or without a waiver. The contract agreement and program regulations governing the program state that "... the applicant shall make full and good faith efforts to support the continued participation and qualification of library programs established by or the successors to M. G. L. c. 78 sections 1 OA and 198. Should the applicant fail to be certified by the Board to receive State Aid during the period in which the Grant Agreement Is in effect, until project completion and flea/ payment, this shall be considered a breach of contract. " For information regarding State Aid standards and waivers you will want to talk directly to Liz Babbitt, MBLC's State Aid Specialist. I will forward this email to Uz so that she can get back to you. If you want to call Liz, she is at x227. Roe Rosemary Waltos Library Building Specialist Massachusetts Board of Library Commissioners 98 N. Washington Street, Suite 401 Boston, MA 02114 -1933 1 -800- 952 -7403 x 246 (in- state) 617- 725 -1860 x 246 (out -of- state) Fax 617 - 725 -0140 - - - -- Original Message---- - From: Ruth Urell [ /squirrehnaWsrc/ compose .php7send_tosurel @noblenet.org) Sent: Wednesday, January 22, 2014 10:48 AM To: Wa)tos, Rosemary (BLC) Cc: Carty, Dianne (BLC) Subject: Waiver for compliance with MAR during construction Dear Rosemary: Last evening at the Library's budget review with the Board of Selectmen, the Chairman asked for confirmation in writing that the Reading Library Is required to meet the MAR and other State Aid standards during its forthcoming construction project. The Library will be operating from temporary space during most/all of Fiscal Year 2015. The Selectman asking for written determination on the question was reading from information about waivers that he probably located on the MBLC site. As you may recall, Roe, you and I discussed this question of compliance with standards a few months ago; however, he felt that his information about waivers contradicted my information, as he read that there are an "unlimited" number of waivers available and that Reading's downsizing during construction qualified for an exception. I will share your reply with the Town Manager and Selectman who raised the question. Thank you for all your help. Ruth Urell, M.L.S. Director Reading Public Library 781 -942 -6725 Attachments: 1 of 2 213/2014 12:50 PM c kP A LeLacheur, Bob From: Urell, Ruth Sent: Monday, February 03, 2014 2:00 PM To: LeLacheur, Bob Cc: David Hutchinson Subject: Question from Mr. Arena about maintaining certification Attachments: Certification during Construction.pdf Hi Bob: Here's information for Mr. Arena from MBLC /State about certification during construction and a link to the portion of the MBLC website that describes the Waiver Application process and eligibility. http://mblc.state.ma.us/grants/state aid /policies /sa mar waiver policy2014.php I believe it might be most efficient if Mr. Arena were to read about the Waiver process directly as he wanted to have the information in writing. Ruth Urell, M.L.S. Director Reading Public Library 781 - 942 -6725 t .DN{ LeLacheur, Bob From: Urell, Ruth Sent: Friday, February 07, 2014 4:50 PM To: Karen G. Herrick; LeLacheur, Bob Cc: David Hutchinson Subject: Question 2 Re: Library Building Committee (Data Request) > I have a couple of additional requests from the Finance Committee. Hi Karen ... again! I neglected to address Question 2 earlier - sorry. On the State grant: The Town would lose the entire grant of $5.1 million. We would have to return whatever was received at that point. We requested the first payment in May 2013, and received it : $1,021,023. Some has been expended. All of it would have to go back. Hope that helps Ruth A detailed accounting of the total sunk costs to date for the library > project. > 2) The dollar figure that needs to be returned to the State in the > event we forfeit the grant. Note: this figure should be also added to > the cost of the "alternatives." > 3) Amount spent on the original schematics and estimate for grant and > voter approval and the date that it was completed vs. what it really cost > to get the more valid estimates that we have today. (This may be #1 > above.) > Best regards, > Karen. > I am never too busy for your referrals! > Karen Gately Herrick, MBA, Realtor /Broker RE /MAX Top 25 of New England c" > \ %n > Direct:781- 517 -4209 > Efax:781- 645 -1330 > karenherrick @remax.net > HerrickHomeTeam.com > RE /MAX Leading Edge is your hometown expert with multiple locations to > serve you! > Reading, Lynnfield, Wakefield, North Reading Winchester, > Somerville, Melrose, Arlington, Watertown, Waltham, Newton, Lexington > On Jan 31, 2014, at 2:33 PM, Nancy Twomey <ni2me @comcast.net> wrote: >> Hi Kathryn, >> The one change I noticed is at the bottom of the draft minutes - the >> next meeting date is anticipated to be Monday, February 3rd, not >> February 8th. >> Thanks! >> Nancy >> On Jan 30, 2014, at 5:22 PM, Kathryn Melesciuc >> <melesciuc @noblenet.org> >> wrote: >>> Hello, please see attached agenda and draft Jan. 16 meeting minutes >>> for your review. Thank you, Kathryn >>> Kathryn Melesciuc, Administrative Assistant Reading Public Library >>> 64 Middlesex Avenue, Reading Massachusetts >>> 781 - 942 -6709 >>> melesciuc @noblenet.org >>> <2014 -02 -03 Agenda.doc > <2014 -1 -16 Draft Minutes.doc> Ruth Urell, M.L.S. Director Reading Public Library 781 - 942 -6725 2 c n'l LeLacheur, Bob From: Urell, Ruth Sent: Friday, February 07, 2014 4:34 PM To: LeLacheur, Bob Cc: Karen G. Herrick; David Hutchinson Subject: For Fin Com Attachments: Cost History.docx; 02 -05 -14 RPL Expenditure Projection s -1.xls Hi Bob: David has pointed out that I neglected to copy you on the first send - sorry, so many emails flying around. R Hi Karen Here's a Project Cost History from me and an Expenditure Project table from Evan Warner, OPM. Hope this helps to begin to answer some of FinCom's questions. Ruth Ruth Urell, M.L.S. Director Reading Public Library 781 - 942 -6725 Ruth Urell, M.L.S. Director Reading Public Library 781 - 942 -6725 1 K-�I� February 7, 2014 Library Building Planning Cost History 2008 -2014 2008 Building Assessment In 2008, after several years of major disruptions in library service due to failing systems (elevator, air conditioning, flooding that caused the basement to be closed for complete repairs, etc.), the Library Trustees determined to consult an expert to assess the condition of the facility for the long term. The Board of Selectmen had also requested a long -term plan and report from the Library Trustees so that the Town would understand the future course of the library vis a vis its building. The Trustees asked the Library Director to organize a building assessment. The Director wrote an RFQ for services and after receiving a few responses, the Town Manager signed a contract with Architects Adams & Smith for an assessment. (Documents available on request). The assessment was paid for from library State Aid funding, in the amount of $14,500. 2010 Building Program, OPM, Design Building Program In 2010, the MBLC announced that there would be a new grant round for Public Library Construction and that proposals needed to be prepared for submission by January 2011. Several years had elapsed since any state funding for library construction had been available, and the State Construction round was re- designed with new terms and a new payout schedule. In April, 2010, Town Meeting approved $85,000 for the library to assemble a Building Program document, Conceptual designs sufficient to make the application for State Grant, and Project Management. Dick Waters was hired in June 2010 at a fee of $14,868 to develop the building program. Project Manager Daedalus Inc,. was selected in August 2010 through a competitive public services process as Project Manager, partially based on the firm's track record managing the Reading Police 64 MIDDLESEX AVENUE READING, MA 01867 WWW.READINGPL.ORG 781- 944 -9867 1 .kl° Department building project overseen by the Town Manager. Daedalus' fee for Project Management services during this conceptual design phase was $20,000. Architectural Services Beacon Architectural was selected through a standard Designer Services process to provide conceptual design and drawings sufficient to enable the library to apply for a State Construction grant. Beacon was hired in September 2010 and worked through January 2011 preparing design and drawings. Beacon was paid $48,550 for their design work. 2011 State Construction Funding The State approved Reading's grant application but there was not sufficient state construction funding available to proceed. The State placed Reading at the top of a waiting list for funding. It was unclear how long it would be before the State once again funded its Library Construction Grants. 2012 Grant & Cost Update Grant Awarded contingent on local approval In October 2012, the library was notified that the State was ready to award its grant contingent on local funding approval within six months. Neither an architect nor a Project Manager were engaged by the Town at that time, as the Town deemed it risky to expend funds beyond its investment in the schematic design architectural services, on the chance that the project would not be approved by Town Meeting and voters. Cost Update The Town Manager directed the Library to request a Finance Committee transfer to pay for an updated cost and a design for a temporary space for the library so that everything would be in place if the vote passed successfully. The transfer from Fin Com for this purpose was added to the School Department/Facilities Budget. The Town Manager directed A. M. Fogarty to update its 2010 cost estimate so that a clear cost estimate would be presented to a Special Town Meeting in February to consider an Article (6) authorizing the debt and putting a ballot question before the voters. Fogarty was paid $1200 on 1/28/13 for the cost update (Invoice # 13006, invoice dated 12/31/12). Beacon Architectural was asked to provide an "order of magnitude" estimate to renovate the existing Library. Beacon was asked additionally to design a temporary space for the library so that the library would be ready to lease a temporary location and move when project began. Beacon was paid $2,500 on 1/29/13 (Invoice # 109777, dated 1/25/13) to provide the renovation order of magnitude and to design a layout for a temp space for the library. 64 MIDDLESEX AVENUE READING, MA 01867 WWW.READINGPL.ORG 781- 944 -9867 IFT0 , 2013 Vote, OPM, Design In April, 2013, voters approved funding the library renovation and addition project that was conceptually designed by Beacon Architectural. In May, 2013, the Town entered into a contract with the State to accept the construction grant award of $5,105,114, and we requested the first 20% payment, which was received in June 2013. Both local Town Counsel and The State Attorney General determined that the library would have to conduct a new designer selection process as the scope of services and time elapsed were sufficiently different that the previous processes (in 2010) were both out of date and of a different, substantially smaller, scope. The Town Facilities Director and Library Director worked with a local Project Management/Architecture firm to write a new RFP and conduct a comprehensive search for Project Management. Gienapp Design was paid $7,500 from the Facilities Budget for its services to conduct this search. In July, 2013, STV Inc. was hired to provide Project Management for the Library Renovation and Addition project. The Town signed a contract with STV in September 2013. In August, 2013, the library conducted a new round of Designer Services, following standard approved procedures. In September, 2013, CBT was hired to begin work on a design that would be ready for construction by summer, 2014. In November, 2013, the Town signed a contract with CBT. Year Vendor Amount Source of Funds Purpose 2008 Adams & Smith $14,500 Library State Aid Building Assessment 2010 Dick $14,868 Library Building Design Building Waters /Godfreys Study Capital program plan 2010 -2011 Daedalus Projects $20,000 Library Building Design Project Study Capital Management for Design stud 2010 -2011 Beacon $48,550 Library Building Design Conceptual Architectural Study Capital Design drawings for state grant Jan 2013 A.M. Fogarty $1200 FinCom Transfer to Update costs Facilities Budget per Town Manager Jan. 2013 Beacon Arch. $2500 FinCom Transfer to Provide plan for Facilities Budget per Town temp space Manager 64 MIDDLESEX AVENUE READING, MA 01867 WWW.READINGPL.ORG 781- 944 -9867 OVA READING PUBLIC LIBRARY EXPENDITURE PROJECTIONS 31 -Jan 28 -Feb 31 -Mar 30 -Apr 31 -May 30 -Jun OPM $50,871.76 $7,000.00 $6,500.00 $6,500.00 $10,000.00 $15,000.00 Architect $157,359.00 $120,000.00 $120,000.00 $150,000.00 $160,000.00 $180,000.00 Architect Reimb. $4,647.69 $3,000.00 $5,000.00 $5,000.00 $6,000.00 $12,000.00 Survey $5,500.00 Temp Space* $20,000.00 $15,000.00 $25,000.00 $45,000.00 Temp Space Utilities $6,000.00 $6,000.00 Moving & Storage $10,000.00 $60,000.00 Bid Printing $15,000.00 Total Actual $218,378.45 Total Projected $150,000.00 $146,500.00 $192,500.00 $237,000.00 $282,000.00 Total Cumulative $218,378.45 $368,378.451 $514,878.45 $707,378.45 $944,378.45 $1,226,378.45 * Assumes deal can be negotiated regarding breaking lease and reimbursing for monies expended (build -out). 2/5/2014 N Office of the Town Manager 781 - 942 -9043 P 16 Lowell Street townmanaiter@ci.readina.ma.us Reading, MA 01867 www.readinama.aov /town - manager To: Board of Selectmen Board of Library Trustees Finance Committee School Committee Department Heads From: Robert W. LeLacheur, Jr. CFA Date: February 10, 2014 RE: Special Town Meeting February 13, 2014 Next Thursday night at 7:30pm at the Hawkes Field House at Reading Memorial High School, a Special Town Meeting has been called with the major item for discussion the additional funds needed to complete the Reading Public Library building project. As a reminder, Town Meeting has already approved debt for a $14.9 million project and the voters have approved excluding the $9.8 million local share from the Proposition 2 -1/2 tax levy (an approximate $5.1 million state grant makes up the difference). Both of these approvals happened during the spring of 2013. A Financial Forum was held on January 29, 2014 in which the Board of Library Trustees, the Library Director and various consulting experts hired for this project reviewed the need for an additional $3.5 million, a figure that includes revised construction cost estimates as well as additional contingency funds. After discussion that evening, the Board of Selectmen approved the Warrant for a Special Town Meeting which included 'broad' language on how to raise these additional funds in Article 6. A Financial Forum was scheduled on February 5, 2014 to further explore the options on how to fund these additional costs, but was cancelled due to weather. The Finance Committee will meet just before the Special Town Meeting and continue this funding discussion on the floor of the Special Town Meeting. Below I will outline my thoughts on this situation. My recommendation for the discussion of Article 6 is as follows: ➢ Town Accountant — review of five -year revenue outlook and current cash reserves in the general fund and enterprise funds; ➢ Town Manager and Superintendent of Schools-- brief review of future Town and School Operating budgets; ➢ *Town Manager - summary level overview of all significant future capital projects, including those planned inside the tax levy, those projected to be funded outside the tax levy, those to be accomplished in the enterprise funds and those that are possible but have not been fully planned yet; S0� ➢ *Town Manager — summary of financial options for the Library building project additional funding requirements, in light of current financial conditions as well as the future needs described above; ➢ Board of Library Trustees, Library Director and buildina project consultants — presentation of the building project and total funding needed; ➢ Finance Committee — lead a discussion strictly on project funding options (not the merit of the building project or other options) concluding with their funding recommendation to Town Meeting; ➢ Town Meeting — discussion of the building project or other options, and ultimate vote on both the building project and funding method. Looking ahead, a discussion of process used for all significant capital projects is warranted. * indicates further discussion follows Discussion of significant future capital projects Planned to be funded inside the tax levy in the next ten years: ➢ $8.1 million Roadway improvements to be supplemented by approximately $6 million in grant funding (excluding West Street); ➢ $7.2 million Equipment — including Public Works ($3.3 million); Public Safety ($3.3 million) and $0.6 million of various other Town and School items; ➢ $6.7 million Recreation improvements — Recreation Committee leading effort to determine future of Birch Meadow complex ($2.4 million); other projects include turf fields replacement at RMHS & Parker and expansion to Coolidge ($2.1 million); and about $2.2 million in park and playground improvements across the Town; ➢ $6.7 million Buildings maintenance — including both Town ($1.7 million) and School ($4.0 million) existing buildings. The key cost driver is $4.3 million in roof repairs; ➢ $3.0 million Public Works facilities — study for Cemetery garage and DPW site underway, to be discussed at the Board of Selectmen meeting on March 11, 2014. Current capital plan calls for $1.5 million cemetery garage and a very modest $1.5 million DPW site improvements. Note that Reading Municipal Light is conducting a similar site evaluation. Other possibilities including joining forces with RMLD and /or other area Towns although these options (and their associated net costs) have not yet been fully discussed; Planned as debt excluded from the tax levy: ➢ $18.4 million Library building project ($13.3 million local share); ➢ $6 to $32 million School space needs — A working group has been studying different options since the Woburn School concept was discarded in fall 2013. According to a space study report conducted in November 2012, cost estimates ranged from including additional classrooms added to existing school buildings ($6 to $7 million) to a new site for Full Day Kindergarten and the RISE Pre - school ($21 to $32 million). Note that some of these previous options (especially the lower cost ones) are no longer feasible. Recommendations of current options will be made by the working group to School Committee within 30 days; Funded by Enterprise Funds: ➢ $25 million for Water quality improvements as current estimate. First phase of water main replacement and improvement program designed for next twenty years at a total cost of $11.6 million. The remaining $14 million of needed work is estimated to cost over $25 million in twenty years when that work may begin; ➢ $6 million for Sewer Station repairs, estimated completion in less than 15 years; Possible, not fully planned: ➢ Downtown Phase 11— improvements to lower Haven Street area; ➢ Community /Cultural Center — discussed with various community groups but not yet proposed; ➢ Killam Elementary school - previously projected as debt exclusion project; ➢ Saugus and Aberjona River projects - contemplated as either General Fund or Storm Water Enterprise Fund projects, projected in Storm Water EF capital plan. Discussion of financial options for the Library building project There are choices to consider for financing the Library building project. The first $9.8 million is already approved as excluded debt, and it is a given it will proceed that way if this project continues. The additional $3.5 million needed however could be considered as additional excluded debt, or be funded inside the tax levy, or any combination between those two options. To be clear, my primary concern in any choice is to protect the annual funding of the Town and School operating budgets. 1.) Fund the $3.5 million with Excluded debt ➢ Some background: the Town expects to collect about $58 million in property taxes next year. The tax rate was set at $14.74 per thousand in December 2013, which represents a 1.7% increase for typical single family homes and a 5% decrease for typical commercial properties. These modest total tax increases were driven by the beginning of $3.5 million in savings from the High School debt refinancing. The average single family home is $446,100 and currently pays $6,575 in annual property taxes; ➢ There is no tax impact vet from the Library building project. In May 2013 the Town received the first of five annual installments of the $5.1 million state grant, and that has been the exclusive source of funds since that time. Note if the project is stopped, over $1 million of grant funds will need to be returned to the state, and we'll need to use Free Cash to pay all incurred project expenses. ➢ One year ago, plans called for permanently borrowing the full $9.8 million local share once the project was clearly going to proceed. Additional temporary project financing would also be required as project expenses would be incurred faster than the state grant is to be received. Today the annual debt service for $10 million permanently funded is estimated as follows: o $1.19 million as 10 year debt (current plan) o $0.89 million as 15 year debt o $0.75 million as 20 year debt This translates to the so- called average single family home approximately as follows: o $135 for 10 years or $1.350 total o $101 for 15 years or $1,515 total o $ 85 for 20 years or $1,700 total tin Excluded debt — consider new funding requirements ➢ Below is what the additional $3.5 million would cost if it were permanently financed today: o $0.42 million as 10 year debt ($48 /yr for that average home) o $0.31 million as 15 year debt ($35 /yr) o $0.26 million as 20 year debt ($30 /yr) ➢ As a practical matter, if the project goes forward the actual funding path selected will likely be to issue $10 to $12 million in permanent debt right away, and then borrow temporarily until the project is complete, at which point another permanent borrowing would occur. This will slightly lower the debt costs cited above, and delay some of the debt repayment. 2.) Fund the $3.5 million inside the tax levy ➢ The debt costs will be identical to those shown above. If a ten -year financing is selected, the annual $420,000 cost would need to be absorbed within the general fund annual budget. ➢ One way would be to use the allocation typically seen in the general fund - 50% schools, 25% town and 25% shared costs. This would translate into a $210,000 (School) and $105,000 (Town) reduction in the annual Operating budgets — for the next ten years. Needless to say this would be a very difficult exercise to complete without impacting the quantity or quality of services offered to the public, and I would recommend against this choice. Since most shared costs are fixed, the remaining $105,000 needed would likely need to come from planned capital expenses. This part of the exercise would be relatively possible, and would be only a 6% reduction in capital for the next few years, and even less in the future as old debt service is repaid (and more cash available for capital). ➢ Another way is to protect the Operating budgets and hit only the shared costs — a full $420,000 (or 25 %) reduction to planned capital expenses for the next few years. Looking at the categories of capital, buildings and equipment have some flexibility in their capital needs, but in general are on a steady replacement plan that has lowered the pressures on the operating budgets, and for this reason should be spared most if not all of the reduction efforts. The two most 'discretionary' capital items seem to be roadway repairs and recreational park and field improvements, neither of which has a strong direct impact on the operating budget if not fully funded. If about one -third of these planned total expenses were reduced over the next ten years, the additional Library building project funds could be accommodated inside the tax levy. However the results would be clearly deteriorating roads over this time frame, and unmet park and field community recreational needs. ➢ The use of Free Cash could ameliorate any of the above choices, but I would strongly caution against this option. As it currently stands, $1.5 million from Free Cash is being used to balance the FY15 operating budgets. Any reserves directed towards this project will detract from the Operating budgets over the next few years. Town Manager Recommendation for financial options ➢ The Library building is in serious need of attention; ➢ Do not use any Free Cash to support any project costs at this time; ➢ Use only excluded debt for project costs, in order to protect the Operating budgets. I would advocate asking for 4 million in additional funds as a hedge against unforeseen project circumstances, and associate a strong statement that we would deal with any such circumstances inside the tax levy in the future; W ➢ Have the Library community begin a strong fundraising effort to offset any future project cost increases, or to allow less debt to be excluded onto the tax rate (remember, we will not borrow the last funds until we know they are needed); ➢ In light of all the other competing needs for funds, consider extending from ten to fifteen year debt. This leaves the approximate $135 share for the average single family home in place — but for five years longer. Municipal finance philosophy is to finance for a period clearly less that the useful life (presumably we are looking at a 25+ year fix for the Library facility) and yet spread that cost over future beneficiaries of the project. ➢ If a debt exclusion is not approved by Town Meeting and /or the Voters, use Free Cash to repay all the incurred project costs, return the state grant funds, and start the process all over, considering other community building needs. r c -) I Town of Reading Meeting Minutes Board - Committee - Commission - Council: Board of Selectmen Date: 2013 -10 -22 Building: Reading Town Hall Address: 16 Lowell Street Purpose: General Business Attendees: Members - Present: Time: 7:00 PM Location: Selectmen Meeting Room Chairman James Bonazoli, Secretary Ben Tafoya, Selectman Daniel Ensminger Members - Not Present: Vice Chairman John Arena and Selectman Marsie West Others Present: Town Manager Bob LeLacheur, Town Counsel Gary Brackett, Library Director Ruth Urell, Beth Klepeis, Pat Black, David Hutchinson, Attorney Brad Latham Minutes Respectfully Submitted By: Secretary Ben Tafoya Topics of Discussion: Reports and Comments Selectmen's Liaison Reports and Comments - Ben Tafoya attended the Sturges Park ribbon cutting ceremony. He also attended the Library Board of Trustees meeting and the Kick Off reception of the Reading Educational Foundation. Daniel Ensminger noted he attended the NMLEC meeting. He gave an update of the services available and noted this is a regional organization that consists of 55 communities. James Bonazoli noted that the EDC is doing the building fagade (BFSI) program again and they are meeting October 30th to review the applicants. Town Manager's Report - The Town Manager gave the following report: Administration (* indicates attachment in tonight's packet) ♦ Volunteer Opportunities!! • Please check out the Town's website for some background information at http: / /www.readingma.gov/pages /volunteers- wanted -0 and to download an application form at http: / /www.readingma.gov/ sites /readingma /files /file /file /volunteer application .pd • We need two volunteers for the Bylaw Committee. Currently there are only three of five positions filled, and due to a recent medical situation the Committee is unable to meet in quorum this week as previously planned, in advance of November Town Meeting. "The Bylaw Committee shall propose and consider changes in the Bylaws and shall report its findings on all such Articles on the Warrant, in writing, at least seven days before Town Meeting. Such a report shall not preclude further action or reconsideration by the Bylaw Committee. " l0 0'" Page 1 1 Board of Selectmen Minutes - October 22 2013 - page 2 o Other opportunities include two openings for the public on the Zoning Advisory Committee (may be filled tonight); one opening each on the Finance Committee, the Council on Aging and the Celebration Committee. Please send or drop off applications to Town Clerk Laura Gemme (Igemme(&ci. reading. ma. us). ♦ On November 5th the Board is going to review the Enterprise Funds. • The Conservation Committee will join you for a joint discussion on the two River projects currently in the long -term capital plan of the Storm Water fund. • Water /Sewer rates & bills are an ongoing point of discussion in the Town. Following is a list of action items to consider. Please note each would take time & research before we can really judge the impacts, but any /all of them are viable from my perspective: • Delay the yearly rate change (i.e. rate increase) from September to December. This will lessen the shock of adding a new (higher) rate to heavier summer usage - we have plenty of water /sewer reserves to tide us over for this 3 -month delay in FY15. While it may seem to fly in the face of efforts to conserve water on the surface, Reading already has among the lowest water usage per capita in the state; • Split the water rate by usage (two or three tiers - reward conservation efforts); • Remove some debt from the water /sewer bill and ask voters to exclude it and add it on top of their property tax bill - this is a complex issue; • Allow a second water meter for irrigation systems, exempt this usage from sewer charges; • *Lobbying efforts on Beacon Hill to also support relief for those communities that are doing the right thing by maintaining their water & sewer infrastructure (please see copy of draft legislation & a draft memo to Senator Katherine Clark); Health insurance news: First some good local news - our retiree insurance has two parts and each change on January 1st: Medex 2 is a modest +4% increase, and our Blue Care Medicare RX is a startling 35% decrease, for a combined drop of about 14 %. This saves us over $100,000 versus what was budgeted. Second, an interesting note about Saugus, the first community that opted in to the GIC is now opting out: http: / /www. itemIive.com/ news /saugus- opts- out -of- health -care- program /article 4ecec2cc- 3a98- 11e3- be94- 0019bb2963f4.html *The Finance Committee approved "Peer Communities Benchmarking Guidelines" as a best practice for any broad budget or financial comparison. Peer Communities were derived by an independent statistical study from 2007/2008, and includes these 23 towns in the Commonwealth: Andover, Bedford, Belmont, Burlington, Canton, Danvers, Dedham, Lynnfield, Mansfield, Marshfield, Milton, Natick, North Reading, North Andover, Shrewsbury, Stoneham, Tewksbury, Wakefield, Walpole, Westborough, Westford, Wilmington and Winchester. Ad hoc Charter Committee (CC) - Fourteen Town Meeting members plus Moderator Alan Foulds are meeting every other Monday night to discuss changes to the Town Charter, in response to an Instructional Motion by Town Meeting member Bill Brown. The CC is formed independently of the Town or School departments. Issues that range from changing the size of the Board of Selectmen to formatting the document are being discussed. There is some internal discussion among the CC as to their range of their mission - some believe it is for minor changes only and a formal Charter Commission is required for more substantial changes, but others disagree that there is any limit (I will ask Town Counsel). Their plan is to file their completed work as a Home Rule petition to the State, and they do not seem inclined to ask Reading voters to approve changes. Note that this approach is entirely legal, and the State decides what changes are Page 1 2 Board of Selectmen Minutes - October 22, 2013 - page 3 substantial enough to require a local election. The Town Clerk has advised the CC that the Attorney General strongly suggests taking any changes to a local election, and she concurs. I attended their meeting last night and asked how residents, businesses, and other Board, Committee and Commission members could contribute ideas and learn of their progress. CC Chair Alan Foulds will present a Report to Town Meeting under Article 2, and will announce an as yet undetermined date for a public forum to receive community feedback. We will make sure to invite every BCC volunteer and all Town Meeting members via email or mail once this date is selected. Ben Tafoya recommended the changes be brought to a Charter Commission. ♦ Adopt -an- Island: The new islands at the intersection of Birch Meadow Drive & Oakland Road have been adopted and RMHS Biology students are also involved studying the plants! Community Services ♦ *Comprehensive Update of the Zoning By -Law - tonight two additional members of the public will be in seeking appointment. If approved, this will fill out the ad hoc Zoning Advisory Committee at seven members. The group will be very busy for the next year! ♦ *Wine Bunker - tonight Town Counsel will be present to assist in a couple of matters. One concerns a request sent in after your weekend packet was sent out concerning easing many of the restrictions on the existing liquor license. A Hearing is open from your last meeting to consider this license transfer request. Library ♦ Building project - update scheduled for tonight. ♦ Friends of the Library Week October 20 -26. Public Safety /Public Works ♦ Tree issue at 1037 Main Street - the Board received an email this weekend about a tree issue with a resident. One of the trees in question belongs to the State, and the others are on private property but they do overhang State property. We have contacted the State today to apprise them of the situation - it is possible the resident did that previously upon our advice. The Town has no standing in this issue at this point, unless there was a clear emergency. ♦ *Chapter 90 - The MMA has requested some legislative assistance in obtaining a long -term Bond Bill. ♦ West Street Road Improvements • December advertisement date still planned. • All temporary easements have been appraised. The Engineering Division will begin sending out award letters. Sidewalk addition (below) will most likely result in new /revised easements • Town's consultant working on plan revisions to add approximately 500 linear feet of sidewalk which was originally excluded from project to avoid constructing retaining walls. (last 500 ft. of road - east side before Willow /Summer intersection). • MWRA consultant completed preliminary 36" water main route for intimal review by our consultant and MassDOT. ♦ Howard Street Sewer Replacement o Bids opened last Thursday October 17. (o &,3 Page 1 3 Board of Selectmen Minutes - October 22, 2013 - page 4 • Ten (10) bids received ranging from $196,609.55 to $307,827.00 (Engineers estimate $260,000). • Low bidder: Ventresca, Inc. of Stoneham, MA. • Expect signed contract within 1 to 2 weeks. • Contractor to start ASAP, most likely week of Nov. 51h or 12th (pending execution of contract). • Contractor to work though winter, pending severity of winter. • Residents being notified this week ♦ Main Street Water Improvements (southerly section) o MassDOT permit - obtained. o Project borings to be performed next week. ♦ Traffic & Safety - after listening to a recent update, does the Board wish to schedule a Public Hearing? Looking at your Agenda, we are already adding items for February/March. School Department *Naming Policy - please see a few pages on the Naming of Facilities or Places within or on School Property. A few years ago the Selectmen briefly discussed a policy but did not pursue. I have received one request from the community recently to honor a long- time athletic participant by naming of all or a portion of a Town field. If the Board wishes to pursue, I will draft a similar Naming Policy to be considered. Proclamations /Certificates of Appreciation Proclamation - Friends of the Library Week - Elizabeth Klepeis and Pat Black were present to receive the proclamation. A motion by Tafova seconded by Ensminger to approve the proclamation for Friends of the Library Week was approved by a vote of 3 -0 -0. Personnel and ARDointments Ad Hoc Zoning Advisory Committee - The Town Manager noted that Eric Bergstrom applied a few weeks ago and is present but there were issues with his employer wanting the Town to sign off on a conflict of interest letter. Mr. Bergstrom noted that Marsie West asked him to serve on the committee. Erin Calvo Bacci applied last Thursday. Town Counsel Gary Brackett noted that a conflict of interest opinion cannot be given as a prospective conflict. The Board could designate the committee as special employee status. A motion by Ensminger seconded by Tafoya to appoint Eric Bergstrom to a position on the ad hoc Zoning Advisory Committee with a term expiring 3une 30. 2014 was approved by a vote of 3 -0 -0. The Board indicated they want to interview Erin Calvo Bacci before appointing her. Discussion /Action Items Hearing - Amend Section 1.13 of the Selectmen's Policy re: Purchasing Cards - The Secretary read the hearing notice. The Town Manager noted this was approved one year ago and has worked out really well. The Purchasing Cards will eliminate the need for employees to purchase work items on their personal credit cards. This is only for cases where there is no other option. A motion Ensminger seconded by Tafova to close the hearing on Amending Section 1.13 of the Selectmen's Policies re: Purchasing Cards was approved by a vote of 3- 0-0. L4'�'"1 Page 1 4 Board of Selectmen Minutes - October 22, 2013 - page 5 A motion by Ensminger seconded by Tafoya that the Board of Selectmen approve the amendments to Section 1.13 of the Selectmen's Policies re: Purchasing Cards as presented was approved by a vote of 3 -0 -0.. Library Building Committee Update-- David Hutchinson called the meeting to order for the Library Board of Trustees and the Library Building Committee. Mr. Hutchinson gave an update of the committee. STV Construction has been hired as the Project Manager. The Architect has been selected and we are close to finalizing the contract. An RFP was put out for temporary space and we are in negotiations at this time. Total project cost is $14.9 million and $5.1 million of that is from the State. Potential increases may be construction costs including replacement of the entire roof, removal of hazardous materials and implied design choices. Potential reductions could be from the temporary space, the circulation system and furniture redeployment. Library Director Ruth Urell noted she files a monthly report with the state, and thus far there were no project surprises. Daniel Ensminger asked if the potential savings and increases were confirmed with STV and Mr. Hutchinson indicated it was. Mr. Ensminger asked if we will have to go back to Town Meeting asking for more money and the STV representative noted probably not, but the architect will have to design according to the budget. Mr. Ensminger asked if the 9% contingency will be enough and it was noted it should be. Ben Tafoya asked the status of the architect contract and Bob LeLacheur noted it's just about ready to sign tomorrow. The next steps are to wrap up contract with architect, secure temporary space and start design. Ben Tafoya noted that Library Board member Dick Curtis passed away and he asked if the vacancy has been posted yet. The Town Manager indicated we will post the vacancy when the Library Board requests it. Then the position will be filled by a vote at a joint meeting of the Library Board and Board of Selectmen. The Town Manager noted that the Finance Committee strongly supports this project. The Library Trustees and the Library Building Committee adjourned their meetings. Hearing - Change of Manager for Busa Liquors - The Secretary read the hearing notice. Andrew Busa was present. The Town Manager noted that there are no issues with any of the departments. A motion by Ensminger seconded by Tafoya to close the hearing on change of Manager for Busa Liquors was approved by a vote of 3 -0 -0. A motion by Ensminger seconded by Tafoya to approve the change of Manager for Busa's Reading Liquors, Inc. from Daniel P. Busa, Jr. to Andrew C. Busa was approved by a vote of 3 -0 -0. Continued Hearing - Wine Bunker Liquor License Transfer to Liquor Junction, Change of Location and Restrictions - The Town Manager noted that the current owner presented his business as being an internet based business which is what led to the conditions on the license that fit his business model. The letter in the packet addresses each of the conditions. The two conditions to keep are the deliveries and no nips and ask that the others be removed. Page 1 5 "� Board of Selectmen Minutes - October 22, 2013 - Daoe 6 James Bonazoli noted at the time the restrictions were put in place due to the interest of a mega liquor store which the Town did not want. Ben Tafoya noted there were originally two proposals and both were declined. The Wine Bunker was a subsequent application a year later. The Board did approve some changes about a year ago for the Wine Bunker. Ben Tafoya asked Town Counsel what the Board's authority is to change the conditions that were previously approved. Gary Brackett noted it is totally within the purview of the Board to change if they wish. The Attorney for the Liquor Junction noted that the Wine Bunker did not do well because of the restrictions. Daniel Ensminger asked if the conditions could be imposed at renewal time if the Board wishes. Town Counsel Gary Brackett noted not unless there a series of events leading up to it. Ben Tafoya noted there were issues with one of the stockholders being cited at another store several times over a number of years. The Attorney for Liquor Junction noted that Kamal Patel is only an investor. He also noted that the applicant has purchased equipment to detect phony ID's. Jasmine Patel handed out pamphlets. Ben Tafoya reviewed the history of violations and noted his concerns. James Bonazoli noted he is somewhat okay with the facility layout but has concerns about the violations. Ben Tafoya asked Town Counsel on what grounds the Board can deny the application. Town Counsel indicated it could be denied on need it could also be denied on the applicant's character. Conviction of a felony is also a ground for denial. Ben Tafoya indicated he did not feel comfortable granting the license. Attorney Brad Latham asked if the fact that the person has no direct contact with the customers had any bearing and Ben Tafoya indicated it does not. The Attorney for Liquor Junction asked that the hearing be postponed. Ben Tafoya asked if the Board denies the application tonight if that hinders the applicant for applying again and Town Counsel indicated they would have to wait one year. Ben Tafoya indicated he would like all of the Selectmen present for this decision. The Attorney for Liquor Junction asked if the issue is with the investor. James Bonazoli noted when the Town does a check it is the entire application. Attorney Brad Latham asked if absent Selectmen could watch a tape of the meeting so they would not have to start over and Town Counsel indicated they could. The Attorney for Liquor Junction requested the Board to continue the hearing. Ben Tafoya noted he would prefer the applicant withdraw and resubmit at a later time. (0."G Page 1 6 Board of Selectmen _Minutes - October 22, 2013 - Daae 7 A motion by Ensminaer seconded Bonazoli to continue the hearing on the transfer of the package store liquor license from CWI, LTD d /b /a The Wine Bunker to Kajal and Kevin LLC d /b /a Liauor Junction at 1 General Way until November 5, 2013 at 8:00 p.m. failed by a vote of 2 -1 -0. The Attorney for the applicant indicated he will withdraw the application. A motion by Tafova seconded by Ensminaer the Board voted to accept the withdrawal of the application without prejudice was approved by a vote of 3 -0 -0. Hearing - Selectmen's Liquor Policy Revisions to Section 3.2.4 Requirements for: Restaurant License to Expose, Keep for Sale, and to Sell Wine and Malt Beverages to be Drunk on the Premises (less than 100 seats) - The Secretary read the hearing notice. James Bonazoli noted this is related to Paint and Sip. Town Counsel Gary Brackett reviewed the recommended changes to the policy to include a limit of the number of hours and give the option to serve food. Ben Tafoya asked if the license can be tailored to the type of business. Town Counsel noted they would have to issue conditions license by license. The Board needs to change the policy. The Board can also consider the proposed need at that location when considering an application. Judy Barowlak noted that the City of Newton puts conditions on individual licenses. James Bonazoli proposes a three hour limit and change food requirement to provide instead of serving. Ben Tafoya recommended changing the wording for commercial establishments to add "or designee" in the sentence where the Board has to approve the food from a menu. A motion by Ensminaer seconded by Tafova the Board voted to close the hearing amending the Selectmen's DOlicy was approved by a vote of 3 -0 -0. A motion by Ensminaer seconded by Tafoya to amend the Selectmen's Liquor Policy Section 3.2.4.5 Commercial Establishments as presented and amended at the October 22, 2013 meetina was approved by a vote of 3 -0 -0. A motion by Tafova seconded by Ensminaer to go into Executive Session for the purpose of considering the purchase, exchange, lease or value of real property to come back into Open Session at approximately 9:30 p.m. was approved on a roll call vote with all three members voting in the affirmative. The Board reconvened in open session. Re- Organization of Town Government - The Town Manager noted that the hearing on the Executive Organizational Chart is still open and the Board can choose to vote on that tonight. There is also a hearing scheduled for 9:00 on amending the FY14 Classification Plan. The third is approving the financial costs of the above. Hearing - Amending the FY14 Classification Plan - The Secretary read the hearing notice. The Town Manager noted this is to improve current operations and to improve professional development. His goal is to be more proactive instead of reactive. The organization does a lot of procurement but inefficiently. We have experts in this area, but they are part of DPW and Police. �0 G/7 Page 1 7 Board of Selectmen Minutes - October 22, 2013 - page 8 The Town Manager noted that reorganization at step 1 is $100,000; reorganization at step 2 is $40,000 and then there are other items not related. The costs are shared by the General Fund and Water budget. Additional services include increasing the document storage project; increase the plumbing and wire inspectors' hours; increase the Nurse Advocate hours; hire an additional clerk for the Town Manager's office to be shared with Community Services; hire a part time (shared) Regional Housing Coordinator; hire a part time Zoning Enforcement Officer. The permits revolving fund will help offset some of the costs. The executive organizational chart combines smaller departments; moves Recreation to Community Services and moves the two business administrators to Administrative Services. Ben Tafoya suggested that the Town Manager speak with the Charter Review Committee about allowing the job description for the Town Accountant and Treasurer - Collector to be changed. The Town Manager noted that one clear objective is for each Department Head to have an Assistant Town Department Head. He's willing to have an outsider look at the classification but there are some proposed changes he feels very strongly about. The Assistant Town Manager should be increased one grade. He feels there should be two Assistant Town Managers who do other jobs. This really is not a new concept because the Community Services department has assisted the Town Manager in many efforts over the years. The additional duties of the Town Accountant will be to supervise some of the Finance Department staff. The Assistant Town Manager that replaces him takes over the other half of the Finance Department and takes over the Operations staff that is being centralized from other departments and technology master planning. The Assistant Town Managers for Community Services and Administrative Services cover the residential and business needs. The Business Administrators will eventually be moved out of their departments and will be centralized. The Administrative Services main goal will be how we can best deliver services to the community. The Staff Planner will be taking on more senior level tasks as the Community Development Administrator takes on the duties of Assistant Town Manager. The Library Director and Assistant Library Director have been moved up. In the Police Department two Patrol Officers will move up to Superior Officers and one Superior Officer will move up to Deputy Police Chief. There is also a proposed Assistant Fire Chief (Executive Officer) that will be need to be negotiated with the union. He has budgeted $40,000 for a pay and class study, but the results of the study will not be known until possibly the Annual Town Meeting. He will try to budget $80,000 - $100,000 to cover the cost of implementation of the results of the pay and class study in FY15. James Bonazoli feels the Zoning Officer should be the same level as the Animal Control Officer - Grade E. He feels the Assistant Town Manager should be in Grade L because there are two. The Town Manager noted that he studied Assistant Town Managers in other towns and found the stand alone Assistant Town Managers are paid a lower salary than Assistant Town Managers who have other duties. A motion by Ensminger seconded by Tafova to close the hearing on reorganization of Town government was approved by a vote of 3 -0 -0. A motion by Ensminger seconded by Tafova to approve the amendments to the Proposed November 2013 Table of Organization was approved by a vote of 3 -0 -0. A motion by Ensminger seconded by Tafova to close the hearing on amending the FY14 Classification Plan was approved by a vote of 3 -0 -0. Page 1 8 A motion by Ensminaer seconded by Tafoya to approve the amendments to the FY14 Classification Plan as amended was approved by a vote of 3 -0 -0 Board of Selectmen Minutes - October 22, 2013 - page 9 Vote Subsequent Town Meeting Warrant Articles - The Town Manager reviewed the articles on the Warrant. Article 3 is capital items; Article 6 is to dispose of property; Article 7 grants easement of West Street; Article 8 funds the easements on West Street; Article 9 is sewer I/I work; Article 10 is the Executive Organizational Chart and Article 11 funds the changes. A motion by Ensminaer seconded by Tafoya to support the subject matter of the following articles of the 2013 Subseauent Town Meeting: Articles 3. 6 7 8 9 10 and 11. The motion was approved by a vote of 3 -0 -0. A motion by Tafoya seconded by Ensminaer to approve the minutes of October 8. 2013 was approved by a vote of 3 -0 -0. A motion by Tafova seconded by Ensminaer to adiourn at 10.45 p.m. was approved by a vote of 3 -0 -0. Respectfully submitted, Secretary Page 1 9 Nom r k Town of Reading r Meeting Minutes Board - Committee - Commission - Council: Board of Selectmen Date: 2013 -12 -17 Building: Reading Town Hall Address: 16 Lowell Street Purpose: General Business Attendees: Members - Present: Time: 7:00 PM Location: Selectmen Meeting Room Chairman James Bonazoli, Vice Chairman John Arena, Secretary Ben Tafoya, Selectmen Daniel Ensminger and Marsie West Members - Not Present: Others Present: Town Manager Bob LeLacheur, Nancy Dockser, John Halsey, Tom O'Connor, Kevin Brown, Dave Talbot Minutes Respectfully Submitted By: Secretary Ben Tafoya Topics of Discussion: Reports and Comments Selectmen's Liaison Resorts and Comments — Marsie West noted there was no attendance at the office hour. Ben Tafoya announced he will not be running for re- election in the Spring. James Bonazoli thanked him for his years of service. Town Manager's /Assistant Town Manager's Report — The Town Manager noted that the State has announced that the primary to replace Senator Clark is Tuesday, March 4, 2014 and the general election is Tuesday, April 1. He is requesting to combine the elections on April 1, 2014 for the community's convenience. All three towns around us are combining. _A motion by Ensminger seconded by West to move the 2014 Local Election to April 1, 2014 was approved by a vote of 5 -0 -0. Personnel & Appointments Library Trustee — David Hutchinson called the Library Board to order. John Brzezenski was interviewed by the Board of Selectmen and Library Board of Trustees. Daniel Ensminger asked how he would foster good relations with the Board of Selectmen and Mr. Brzezenski indicated that communication is the key. Tafoya moved and Ensminger seconded that the Board of Selectmen and Library Board of Trustees place the following name into nomination for one position on the Library Board of Trustees with a term expiring Aril 1 2014: John E. Brzezenski. Mr. Brzezenski received 10 votes and was appointed. �b� Page I 1 Board of Selectmen Meeting — December 17 2013 — page 2 Housing Authority, Council on Aging Recreation Committee — John Arena noted that the Volunteer Appointment Subcommittee met and interviewed applicants. Ensminger moved and Arena seconded that the Board of Selectmen confirm the Volunteer Appointment Subcommittee's recommendations to the Board of Selectmen for the appointment of the following members to various Boards, Committees, and Commissions for terms beginning December 17, 2013 as listed below: • Madeline Hodadon to the Housing Authority with a term expiring June 30, 2017; • Donavin Bentley to the Council on Aging with a term expiring June 30, 2016; • John Bernie Winne to the Recreation Committee as an Associate with a term expiring June 30, 2014. Each candidate received five votes and was appointed. Discussion/Action Items Continued Hearing — Washington Park Final Design - Recreation Administrator John Feudo reviewed the plan. He noted the field is being moved over slightly so the tennis courts had to come out. There is a new entranceway, a new tennis court, a new basketball court, a refurbished sport court area, a new water fountain, a newly set monument, and paved walkways. James Bonazoli asked if people can play tennis at the same time a baseball game is going on and John Feudo indicated yes. A motion by Tafova seconded by Ensminger to close the hearing on the Washington Park Final Design was approved by a vote of 5 -0 -0. A motion by Tafova seconded by West to approve the Washington Park Final Design as shown on the plan entitled "Washington Park Improvements" dated July 20, 2013 was approved by a vote of 5 -0 -0. The Board then discussed the process for making changes to the Birch Meadow Master Plan. It was decided to continue the process in place whereby the Recreation Committee will hold the hearings, and if it is approved, send it along to the Board of Selectmen for their final approval. CAB (RMLD) Report RMLD General Manager Colleen O'Brien, Jane Parenta and Bob Fournier were present. Ms. O'Brien noted she was there on behalf of CAB member Tony Capobianco to provide an update on a rate increase that is being discussed at RMLD. She noted that in looking at the FY13 and FY14 budgets, and planning the FY15 budget, she found an absence of a six year plan. She asked staff to put together data. There is a trend of kilowatt hours being flat. The base revenues will not cover all commitments. They are looking at a 9% rate increase for six months to cover the commitments. Without the 9% increase they are looking at a net income of $380,000. The CAB wants to delay the increase until February. The 9% increase gets them back to 5.71 % on net of return with an income of $2 million. The RMLD should have had a rate increase two years ago in smaller increments. The FY15 budget has a 3.5% increase. A 9% increase for a typical family is approximately $3 per family. She also noted that delaying doesn't make it go away. In addition she wants to look at the impact with the auditors and our credit rating. � b2 Page 1 2 Board of Selectmen Meeting — December 17 2013 — page 3 John Arena noted that the 2013 level of demand is level and the rate of return is healthy. Was the rate of return figures falling off prior to that? Colleen O'Brien noted the last cost of service study was done in 2010 and there were errors in it. James Bonazoli asked how she plans to adjust for the cost of service and she indicated she will pay to have a model built and insert the information every year. Why is this such an emergency that it needs to be done right away? The cost of service study will be done in a few months. Why not wait until you have all the data? Ms. O'Brien noted that her projections for the rest of the year are accurate enough to know that she needs a 9% increase to get them through the end of the year. If not, they could end the year in the red. Marsie West asked what other options have been looked at. Ms. O'Brien indicated they looked at possibly reducing the rate depreciation fund but the RMLD just finished a new meter replacement program which is absorbing most of that fund. The RMLD uses the fuel fund to stabilize the rate on a month to month basis. John Arena asked what the consequence is to end the year in the red and Ms. O'Brien noted the credit rating and how it affects the Town. John Arena asked if there were any capital expenditures that could be deferred or financed and Ms. O'Brien indicated the new meter program is funded in this fiscal year and is almost done. The Town Manager noted this is the same situation the Town had with water and sewer not too long ago, but the difference is the Town had healthy reserves to draw from to level the rates out. The RMLD does not have that amount of reserves. Marsie West indicated she has a hard time believing there are zero expenses that can be cut. She feels that if the RMLD cut some expenses and added a little cash then they could wait until the study is done instead of impacting the customers right away. Colleen O'Brien noted the capital fund is already at its low point. The pension fund is $1 million so they could not pay that as an option. Ben Tafoya asked if the RMLD has a policy on the payment to the Town that will be impacted. Ms. O'Brien indicated it is her understanding that they are not obligated to pay the Town if they have to pay it with rate stabilization. The Town Manager noted that when the Town wants to borrow for the Library that any red flags from the RMLD could affect us. Dave Talbot, RMLD Commissioner, noted that if consumers shift their consumption to the edges and use a "time and use meter" to save money. The Town may want to consider reducing the number of street lights in town. Tony Capobianco asked how the Board wants him to vote and the Board indicated they would prefer for them to cut back so there won't be such a big increase. Mr. Capobianco noted that if they make cuts and get hit with a big ice storm that could wipe out everything. 619M Page 1 3 Board of Selectmen Meetiniz — December 17, 2013 — page 4 Daniel Ensminger suggested they could cut their public relations department. The Town doesn't have a public relations department. Hearing— Tax Classification - The Secretary read the hearing notice. Victor Santaniello was present and noted that the presentation is the same as the last one. He discussed the split tax rate; a discount for open space; a residential exemption; and small commercial exemptions. He noted that commercial values have come down. He noted that a couple of years ago, the economy forced some commercial property owners to sign leases that were not very profitable. Ben Tafoya noted that one reason there was a drop in commercial is because the Pulte property used to be commercial and now it is residential. He asked for a breakdown of residential versus commercial and industrial and Mr. Santaniello noted it is a 90/10 split. Ben Tafoya noted that about 30 of the commercial properties are eligible for the small commercial exemption. Mr. Santaniello indicated that a lot of small businesses pay their employees as contractors so they don't show up on the list. Dan Ensminger asked if there are any long term tax abatements in the process for large properties on Walkers Brook Drive and Mr. Santaniello noted there are no negotiated agreements going forward. A motion by Tafoya seconded by Ensminger to close the hearing establishing the tax rate for fiscal vear 2014 was approved by a vote of 5 -0 -0. A motion by Tafoya seconded by West that t_ he Board of Selectmen not grant an open space discount for Fiscal Year 2014 was approved by a vote of 5 -0 -0. A motion by Tafoya seconded by Ensminger that the Board of Selectmen not adopt a residential exemption for Fiscal Year 2014 was approved by a vote of 5 -0 -0. James Bonazoli asked the Board if there was any interest in splitting the tax rate and Dan Ensminger indicated a split tax rate was not feasible. Ben Tafoya didn't feel a need for a split tax rate. A motion by Tafoya seconded by Arena that the Board of Selectmen adopt a residential factor of 1 for Fiscal Year 2014 was approved by a vote of 5 -0 -0. A motion by Tafoya seconded by West that the Board of Selectmen not grant a commercial exemption for Fiscal Year 2014 was approved by a vote of 5 -0 -0. Review Board of Selectmen/Town Manager Goals - The Town Manager noted there has been very good progress the first half of the year. Economic development is in good shape. Customer service has greatly improved. A lot of new technology will be coming up and that will be one of the roles of the new Assistant Town Manager. We will be implementing a smart phone application to request service such as reporting potholes and the customer will be able to track the request. The Housing Authority will be coming in in February to talk about how we administer the Trust Fund. / � bK Page 1 4 Board of Selectmen Meeting — December 17 2013 — page 5 Work on West Street will be starting this summer. DPW had a walk - through of their site for an evaluation. No conclusion yet, but some thoughts. The Library Architect has been hired and we should have a good cost estimate by March if not sooner. The Town Manager suggested putting an article on the Town Meeting Warrant to address the possibility of an overrun. This would just be a place holder in case it is needed. In capital we are doing very well and the Unions are happy to have good equipment to work with. Ben Tafoya noted that the Board was supposed to do the Town Manager' evaluation in December per the contract but there has been no action to begin that. He feels the Town Manager is doing an excellent job. The Town Manager noted he would like to see a retreat with the Board of Selectmen and Department Head. Hearing — Background Investigation Options for Class 2 and 3 Motor Vehicle Licenses Peddlers Licenses, Taxi/Livery License and Second Hand Dealer Licenses — The Secretary read the hearing notice. The Town Manager noted the decision was not needed for license renewals because the investigation can be done after the fact. James Bonazoli noted that this would allow the Police to give us better information than what they currently can. James Bonazoli reviewed the three options that are available which include a local Police check, an internal CORI check or fingerprinting by the Police Department or give the Police Chief the authority to issue the licenses. The Town Manager noted the Selectmen can decide to do it only every two years if they want. Marsie West indicated she doesn't know the risk of second hand goods and James Bonazoli noted the risk is that they are selling stolen goods. John Arena noted it seems onerous to do every year for that class. He noted we seem to be singling out the group of Class 2 licensees. James Bonazoli noted the Police are saying they can't give their full opinion without this. He noted that this is also for peddlers, ice cream drivers, and livery drivers. Kevin Brown, 588 Pearl Street and Brown Auto Repair, 35 Lincoln Street, noted he's been in business in Reading for 30 years. He noted that livery drivers, taxi drivers and bus drivers have to be fingerprinted in Boston. He feels that fingerprinting for Class 2 and 3 licenses is an undue process and yet Class 1 is exempt even though they sell used vehicles also. He noted he submitted his driver's license, a check from his business and the address where he lives. He noted that there is a lot of information on a license that can be had by the Police. When this was discussed a couple of years ago the dealers of used cars were eliminated from the fingerprinting. He noted that used cars having tracking by their VIN number. He asked if we have an influx of stolen vehicles or stolen parts being sold in Reading. He feels there is no sense to the fingerprinting. He asked where are the furs coming from that the used clothing stores are selling and noted they are not subject to fingerprinting. He feels there is prejudice to exempt Class 1 Page 1 5 Board of Selectmen Meeting — December 17, 2013 — page 6 licenses. He noted that he is traceable but the person who steals probably is not. He requested that the Board go back to the old way of doing licenses because there is no advantage to it. Dan Ensminger indicated he agreed with Mr. Brown. He asked if CORI involved fingerprinting and the Town Manager indicated it does not. John Arena noted he is inclined to consider Class 2 and 3 as Class 1. He noted that most of these individuals are known to us and residents of the Town. He suggested fingerprinting for new licensees not known to us and for all the other classes described including transient work forces who don't have a steady local address. The Town Manager noted he is looking for suggestions from the Board and he will consult with Town Counsel to make sure the form and format are acceptable. John Arena noted that since we have an exemption for one then we should be able to have an exemption for the others. Ben Tafoya noted he agreed with John to eliminate Class 2 and 3 but would keep them in place for the peddler's licenses. Marsie West noted that if taxi and livery are fingerprinted by the state then that is a duplication she would like to avoid. Ben Tafoya indicated that information needs to be confirmed by the State. Ben Tafoya noted that when the gold shop came into town we were able to put restrictions on the license but he doesn't want to do that with consignment shops or jewelers. The Town Manager suggested also doing a formal survey of other towns. He will schedule a hearing in February and have Town Counsel present. A motion by Tafoya seconded by Bonazoli to close the hearing regarding background investigations for Class 2 and 3 licenses, peddler's licenses, taxi and livery licenses and second hand licenses was approved by a vote of 5 -0 -0. Approve Early Openings/24 Hour Openings and Non - alcohol Licenses — A motion by Tafoya seconded by Ensminger to approve applications by: ♦ Dunkin Donuts and West Street Mobil, 4 West Street ♦ Starbucks Coffee, 24 Walkers Brook Drive ♦ Starbucks Coffee, 288 Main Street ♦ Snap Fitness, 30 Haven Street ♦ Reading Athletic Club,1 General Way ♦ Planet Fitness, 275 Salem Street ♦ Burbank YMCA, 36 Arthur B. Lord Drive ♦ Fit By Catarina, 335 Main Street to open at 5.00 a.m., Monday through Friday, effective January 1, 2014, and excluding State designated holidays This approval will expire December 31, 2014. The Board of _Selectmen finds that in accordance with Section 5.10.4 of the General Bylaws: • It is in the interest of the public health, safety and welfare or that public necessity or convenience will be served by permitting such operation; and • There is no detrimental effect of such operation on the Town or the immediately abutting neighbors. The motion was approved by a vote of 5 -0 -0. r Page 1 6 Board of Selectmen Meeting — December 17, 2013 — page 7 James Bonazoli asked if the dumpster issues related to JK's Market have been resolved and the Town Manager indicated they have. A motion by Tafova seconded by Arena to approve the application by: ♦ JK's Market, 212 Main Street to open at 5.45 a.m., Monday through Friday, effective January 1, 2014, and excluding State designated holidays This approval will expire December 31, 2014. The Board of Selectmen finds that in accordance with Section 5.10.4 of the General Bylaws: • It is in the interest of the public health, safety and welfare or that public necessity or convenience will be served by permitting such operation; and • All conditions of Site Plan approval, all other bylaws, licenses and requirements of Town agencies and the requirements of Section 3.9 of the Board of Selectmen Policies shall be met. Where there is a conflict among these bylaws, permits, approvals and licenses, the most restrictive shall be met; and • There is no detrimental effect of such operation on the Town or the immediately abutting neighbors. The motion was approved by a vote of 5 -0 -0. A motion by Tafova seconded by Ensminger to approve the application for 24 hour sales by 87 Walkers Brook Drive, LLC and Leigh Enterprises, Ltd. d/b /a Reading Shell Station and Dunkin Donuts at 87 Walkers Brook Drive. The Board finds that in accordance with Section 5.10.4 of the General Bylaws: • It is in the interest of the public health, safety and welfare, or that public necessity or convenience will be served by permitting such operation; and • There is no detrimental effect of such operation on the Town or the immediately abutting neighbors. • The Board determined that in accordance with Section 5.10.5 that no public hearing will be required for this application. The approval of this application is subiect to the following conditions: 1. This approval expires at midnight, December 31, 2014; 2. All signs shall conform to the Zoning By -Laws of the Town of Reading; 3. The easoline service station shall, in fact, be open 24 hours a day, seven days a week; 4. The operator will ensure that there is a supply of gasoline available at the station during all hours that the station is open; 5. The operator will provide gas cans for motorists who run out of gasoline on the road; 6. The operator will prepare and post a list of local towing and repair shops that are open 24 hours a day for those who need it; 7. Restroom facilities shall be open 24 hours a day, seven days a week. The motion was approved by a vote of 5 -0 -0. _Town Manager Performance Evaluation — James Bonazoli noted that the Town Manager has stuck to his 100 day plan and is doing a good job. The Town Manager noted things are doing well and credited the employees. r b� Page 1 7 Board of Selectmen Meeting — December 17, 2013 — nage 8 Approval of Minutes A motion by Bonazoli seconded by Ensminger to approve the minutes of November 26, 2013 was approve by a vote of 4 -0 -1 with Ensminger abstaining A motion by Bonazoli seconded by West to go into Executive Session to consider the Purchase, exchange, lease or value of real property, and that the chair declares that an open meeting may have a detrimental effect on the negotiating position of the body and not to reconvene in Open Session was approved on a roll call vote with all five members voting in the affirmative. Respectfully submitted, Secretary Page 1 8 'On Town of Reading Meeting Minutes Board - Committee - Commission - Council: Board of Selectmen Date: 2014 -01 -14 Building: Reading Town Hall Address: 16 Lowell Street Purpose: General Business Attendees: Members - Present: Time: 7:00 PM Location: Conference Room Vice Chairman John Arena, Secretary Ben Tafoya, Selectmen Daniel Ensminger and Marsie West Members - Not Present: Chairman James Bonazoli Others Present: Town Manager Bob LeLacheur, Town Accountant Sharon Angstrom, Assistant Town Manager Jean Delios, Community Development Administrator Jessie Wilson, Library Director Ruth Urell, Fire Chief Greg Burns, Police Chief James Cormier, Public Works Director Jeff Zager, Office Manager Paula Schena, Finance Committee Chairman Barry Berman, John Halsey, Bill Brown Minutes Respectfully Submitted By: Secretary Ben Tafoya Topics of Discussion: Reports and Comments Public Comment - Bill Brown noted that there is a parking problem at Birch Meadow School. People are parked illegally in the fire lane. He suggested the Town educate them by towing. Town Manager's Report - Fire Chief Greg Burns noted that the Fire Department received a call from facilities today because the carbon monoxide detectors were tripping at the Barrows School. The Fire Department went out and found different levels of carbon monoxide from floor to floor. The decision was made to evacuate the building. The levels were not dangerous, but over time could cause headaches, etc. The children were evacuated to Austin Prep and reunited with their parents. Everything went smoothly. The School Department used "Connect" to get the message to the parents and also used Everbridge to get the word out to the neighborhood. Daniel Ensminger asked what the cause was and Chief Burns indicated it looks like the HVAC and they will do more testing tomorrow. The Town Manager noted the building has been declared safe and there will be school tomorrow. Discussion /Action Items FY15 Town Budget - The Town Manager noted that the FY15 budget assumes use of $1.4 million of free cash. The department budgets are at 2.7 %. Page 3 of the packet shows what Department Heads are requesting and the Selectmen will need to discuss service levels at some point. Page 1 1 Board of Selectmen Minutes - January 14, 2014 - page 2 Administrative Services - The Town Manager noted that Administrative Services is at $2 million. There is an increase in election expenses due to three elections this year. Page 28 shows the $75,000 to fund the pay and classification. The Business Administrator has been downgraded because former Town Accountant Gail LaPointe has agreed to stay on at 16 hours per week to work in Munis. She can answer many questions that Munis cannot answer. Centralizing procurement alone is a plus. We are spending $600,000 /year on technology and that will be a key role. John Arena asked if Gail LaPointe will stay on as an advisor and the Town Manager indicated she is very willing and able and we need an outsider to help. Ben Tafoya asked about the election costs and the Town Manager noted that the net cost of three elections is $40,000. The state has reimbursed costs in the past through a grant. Community Services - Assistant Town Manager Jean Delios noted that additions include the Regional Services Housing Director and Code Enforcement Inspector. We will continue with the regional health services and we are looking at a regional Veterans District. The budget consists of seven divisions including Recreation. The permitting software allows us to work smarter. Gail LaPointe has been enormously helpful in Munis. The comprehensive update of the Zoning Bylaws is going well and something will go out to Town Meeting. Permitting has been busy this year. A lot of minor site plan review has been done. In regards to enforcement, the biggest eyesore in Town has been demolished. The Town continues to take the lead on regional housing initiatives. Daniel Ensminger asked about the Town's affordable attainment and Jean Delios indicated it is at 8 %. Ben Tafoya asked about doing an evaluation of elder services. Jean Delios noted that the part-time Administrator is supervising a variety of staff and she will look at that. She noted that the quality of programming has increased and attendance has increased. There are a lot of volunteers in Elder Services. John Arena asked about the professional development line and Jean Delios noted she is looking at getting people a little more training. John Arena asked about the increase in Veterans Services and the Town Manager noted that he had a difficult time whittling down to one option so he will need to go and speak with other towns about regionalizing. Accounting - Town Accountant Sharon Angstrom noted that Finance is now Accounting, Assessors and Treasurer. Her wage budget line is at -11.8 due to her maternity leave and overtime is not carried over to FY15. Professional development is increased 50% for her and staff. The Assessors revaluation is done so we save money there. Professional development is also needed for the Assessing staff and Board members. The Town Manager noted that he will talk next week about what the Assessors asked for but didn't get. They want $5,000 in case a revaluation is needed, but he told them that is what the reserve fund is for. Fire - Fire Chief Greg Burns indicated his budget includes a salary increase for non -union personnel according to the Pay and Class plan. He has a Fire Fighter moving up. The fire alarm budget line has increased due to flag placements. Medical supplies have increased. There is $1,000 for flag replacement. Daniel Ensminger asked about ambulance billing and Chief Burns noted that they have just �G switched to a private vendor. Page 1 2 Board of Selectmen Minutes - January 14 2014 - page 3 John Arena asked about alarm costs and Chief Burns indicated he wants to get back to where we were before. Chief Burns noted that he studied the optimal department structure and he is recommending a second in command Executive Officer. He is also requesting a Training Officer position. John Arena asked if the training roles would serve as any other capacity and Chief Burns indicated that person would work an administration schedule and could do inspections, fire prevention, etc. His goal is to provide the same training to each group. Marsie West asked if we do training with any other communities and Chief Burns indicated we did driver training and aerial training with Wakefield, Wilmington and Stoneham and it was great. The Town Manager noted that he asked Department Heads to look at fees and that will be discussed next week. John Arena asked if the steps were based on performance or years of service and Chief Burns indicated it is based on years of service. Police - Police Chief James Cormier noted that his budget is straight forward with a 3% increase. They are also starting negotiations with the Unions. He will hire vendors to administer Assessment Centers for promotions. Substance abuse issues are busy for them and ongoing investigations are bringing good outcomes. The diversion program gives them some discretion and it was well received by the schools and courts. The move out of civil service was very favorable. He will be doing another Assessment Center with new tests. He also purchased a couple of Crown Vic's to have on hand and he is looking at replacing the administration vehicles every two to three years. Dispatch - Chief Cormier noted they are starting negotiations with the Dispatchers. There is a small increase in expenses. He should have an answer on regional dispatch in a couple of days. If they don't go with regional then they will look to hire a couple more Dispatchers. He noted it takes five to six months to train a Dispatcher. John Arena informed Chief Cormier that Bill Brown was in earlier complaining about people parking in the fire lanes at the Birch Meadow School. The Town Manager informed the Board that construction on West Street will be starting around September. Chief Cormier noted that the gas company will be starting in August. A motion by West seconded by Ensminger to adiourn the meeting at 8:50 p.m. was aDDroved by a vote of 4 -0 -0. Respectfully submitted, Secretary Page 1 3 aG3 F Town of Reading Meeting Minutes Board - Committee - Commission - Council: Board of Selectmen Date: 2014 -01 -21 Building: Reading Town Hall Address: 16 Lowell Street Purpose: General Business Attendees: Members - Present: Time: 7:00 PM Location: Selectmen Meeting Room Vice Chairma John Arena, Secretary Ben Tafoya, Selectmen Daniel Ensminger and Marsie West Members - Not Present: Chairman James Bonazoli Others Present: Town Manager Bob LeLacheur, Tom Procopio, Any Lannon, Cherrie Dubois, Vicki Yablonsky, Jane Burns, John Halsey, Kevin Sexton, David Hutchinson, George Zambouras, James Cormier, Greg Burns, Barry Berman, Ruth Urell, Alice Collins Minutes Respectfully Submitted By: Secretary Ben Tafoya Topics of Discussion: Discussion /Action Items FY15 Budget - Public Library - David Hutchinson, Chairman of the Library Board of Trustees called their meeting to order. Mr. Hutchinson noted that the salaries line in the proposed Library budget has the 1.50% COLA and the steps for those who are eligible. They expect the Library will be involved in the Pay and Class study that has been budgeted separately. The significant unfunded position is the creation of a Digital Services and Information Technology Librarian. This is replacement and enhancement of a position that was taken out in 2009 and has never been restored. The person will have to be fluent with the current technology and digital services and would be the point person to assist the public and train the librarians, and advise on equipment. The job description is in tonight's handout. They feel this position is essential to be in the FY15 budget to help with the planning of technology for the new library. They are looking at staffing changes during the time they are in temporary space. Professional development - the staff needs to stay current. The professional development budget has been quite small and usually comes out of the friends of the library budget. Library Director Ruth Urell noted that they are proposing substitute coverage for five hours /week at $6482 for the year. They have also added a line for transportation for local travel at $1000. Marsie West noted that they will be operating on fewer hours in a smaller space and they want to increase their costs. This is a perception problem. Ruth Urell noted that the Sunday hours will affect three divisions and they have shaved the circulation staffing and are losing their pages through attrition. Marsie West asked why those staffing changes can't cover for substitutions and how has transportation been covered in the past. Ruth Urell noted that the transportation in the past has come from the Town's professional development line. John Arena noted that the travel budget line is separate from the Page i 1 Board of Selectmen Minutes - January 21, 2014 - Daae 2 professional development line but it is still in the budget and a new line is added for transportation. Ruth Urell noted that is for people going to classes, delivering books and doing outreach. She noted that they have never been able to fully cover that so the former Town Accountant suggested creating a new line just for transportation. Since they have a lot of plans next year for outreach and activities outside the library, they think they will have a much more need to cover travel and that is also part of their staffing plan. They feel that since there will be activities outside the library that creates the need for extra coverage. Marsie West asked if they have considered using volunteers to do deliveries and Ruth Urell noted that most of the deliveries are done by volunteers. Marsie West asked how substitutes have been covered in the past and Ruth Urell noted that their non - service staff covers for them and that has become more problematic because a majority of the employees have a lot of benefits and there is no money to cover vacation and sick time. How does this address safety issues when your temporary space is not on three floors. Ruth Urell noted that until they are sure where the temp space will be they have to make sure they have coverage for three service desks. Daniel Ensminger asked the Town Manager if the new Digital Services and Technology Technician could be part time since we already have an IT department in administrative services. The Town Manager noted that when that position was removed in 2088 -2009 we hired an additional person to be shared by the Town. Technology believes that the Library is covered very well. They dedicate someone there all day on Thursdays and other days as needed and no other department gets that kind of dedication and coverage. There are a fair amount of things listed under #1 that are done by staff. There are some ideas that are not covered by our technology staff which is the power user compared to the nuts and bolts repair person. Ruth Urell noted this is not a technician position, this is more of a person managing the technology planning. A lot of their data bases and online services are fairly complex. Daniel Ensminger asked for some examples of their requirements for script writing, html, etc. Ruth Urell noted they run programs such as Mine Craft and that has to be put on machines and taken off. Marsie West asked Ruth Urell to explain the difference between Tech Services and Digital Services. Ruth Urell noted that the cataloging processing department is called technical services and that is material handling and upkeep of the data base management. John Arena asked how much temp space they will be occupying and Ruth Urell noted approximately 1/3 of what they have now. They are aiming for 9000 square feet of public space. John Arena asked if their intent is to run services out of that temp space or just use for cold storage? Ruth Urell noted they are required to run services out of that space. David Hutchinson noted that there will be additional space for cold storage. Ben Tafoya asked how much will be in cold storage and Ruth Urell noted about 2/3. John Arena asked if they will be providing services through the schools and Ruth Urell noted they are looking at that and also the senior center. They are looking at spaces to have storytime and education programming for adults. They are planning to have a very small program space at their temp space. Ruth Urell handed out the Library's plan of service. John Arena noted this is a year of change and should be the time when services are curtailed. David Hutchinson noted their intent is to provide as much services as possible. John Arena noted that if the Digital Services Librarian position is taken out then the budget is still up 5 %. Ruth Urell noted if the Digital Services Librarian is taken out the salaries are up 3.5% as a. whole. John Arena asked if they have been in touch with the Mass Library Commissioners to get a waiver of the municipal appropriation requirement or the circulation requirement and Ruth Urell indicated they are required to maintain both. John Arena asked for that in writing and Ruth Urell indicated she will get that for him. John Arena noted on the website is says the Board can grant as many waivers of the MAR as needed on demonstrated fiscal hardship and he would think that this situation would lend itself to that appropriation. He suggested looking at that for some relieve because this is a budget issue due to the construction. Page 1 2 Board of Selectmen Minutes - January 21, 2014 - page 3 Marsie West asked if they require the same amount of staffing to offer the same services. Ruth Urell noted that in order to have adequate staff in the temp space they need additional coverage at the three other locations. Marsie West indicated she found it hard to understand why they need the same amount of staff when they will be in 1/3 of the space all on one floor. Ruth Urell noted they will also being staffing 64 hours per week and staff who are not waiting on the public will be doing administration and outreach. The Town Manager noted that the Superintendent of Schools is aware that the library will be in need of space and they are willing to help out. Ben Tafoya asked about their outreach to other departments and Ruth Urell noted she has spoken with the Superintendent and the summer reading program is something they will work with them on. Public Works - Public Works Director Jeff Zager noted that the divisions are up 2.6% and he is bumping up snow and ice 4 %. Trash and recycling are doing very well. He noted that staffing changes include an intern for Engineering at $60,000. They have a number of projects coming up this year and there will be a lot of activity. Salaries are in -line with the 1.5% COLA and they have started negotiations. The increase in Police details is due to the number of projects. He hopes to eliminate some of the construction material at the compost center. Biggest change in personnel is the retirement of three key employees. There have been meetings regarding the garage site and everything is being looked at. The Assistant Public Works Director position will assume some of the business administrator duties. Ben Tafoya asked if we are able to keep up with patching pot holes and Jeff Zager noted it is a challenge. John Arena asked how much is budgeted for pothole repair and Jeff Zager indicated $30,000. Ben Tafoya asked about getting patched into the public notification system to report potholes and the Town Manager indicated we are joining the City of Boston and looking at a March launch. We'll see how it goes because staffing could be an issue if we did this on our own. We will use technology as best we can. Ben Tafoya suggested regionalizing this moving forward. Enterprise Funds - The Town Manager noted that rates will be approximately 2% next year. Our reserves have ballooned. The only change going forward we will try to take a more realistic look at the projects we schedule because we can't possibly do everything at once. The MWRA is looking at a future rate increase of 6 - 8 %. The Town Manager noted that the Board has a rate setting hearing scheduled before Town Meeting. The Town Manager noted he budgeted a 7% increase in health insurance. There is also $470,000 budget for OPEB. Between those two they are our health insurance cushion. We will know our health insurance amount the second week in February. If it is less, we will use less free cash. He is not proposing using any 40R funds for at least a couple of years when West Street is done. Ben Tafoya noted asked if the Library debt exclusion is in this year's tax bill and the Town Manager indicated he is not sure if that will happen this year. The Town Manager noted that the unfunded Department Head requests should be reviewed by the Selectmen. He also noted that the Fire Chief will come back and talk to the Board about increasing fees and he is here to discuss that this evening. Fire Chief Greg Burns noted that a private vendor is doing the ambulance billing and they have asked that we / r 3 Page 1 3 (Od Board of Selectmen Minutes - January 21, 2014 - page 4 change our mileage and advanced life support fees. He noted that some communities are bundling fees. Reading is low for these services but he does not recommend a high increase. Medicare does not pay separate for mileage. Ben Tafoya asked what insurance companies pay and Chief Burns noted that Medicare will pay $519 for ALS and mileage combined. Private insurance companies pay a little more. Chief Burns noted that prior Boards had concerns that some patients will not be able to afford it. He did note that if a person has a hardship there is a process to waive the fee. Ben Tafoya noted that Chief Burns had several requests in unfunded requests and asked what his priorities are. Chief Burns noted the second in command, then training then EMS. The Town Manager noted he put his rankings on the unfunded requests. Assistant Town Manager Jean Delios noted there is a request for a part time social worker. A couple of years ago Community Services had deep cuts. There is a memo in the packet from the Council on Aging. This is a direct service provider. Ruth Clay and Jane Burns work very closely together on issues of hoarding, etc. Jean Delios noted this is her highest priority. Ben Tafoya asked about Police overtime and the Town Manager noted that anything that is left over from the amount that the Selectmen approve will go to Police overtime. He would like to spend money on nonrecurring items. Overtime is very hard to predict. Marsie West noted that state funding in the past was based on how much the city or town had over funded snow and ice and it was more of a benefit to level fund. This might be a good time to level fund snow and ice. The Town Manager noted that it is reasonable for the Library to budget for overtime because if someone calls in sick they don't have a lot of leeway. A motion by Ensmin4er seconded by Tafova to adjourn at 8.30 was approved by a vote of 5 -0 -0. Respectfully submitted, Secretary Page 1 4 (0d r 'bar, THE COMMONWEALTH OF MASSACHUSETTS Number: 2014 -2 Fee: $50.00 TOWN OF READING This is to certify that TIMOTHY KELLEY, ESQUIRE AND MEMBER OF THE ROTARY CLUB IS HEREBY GRANTED A SPECIAL ONE -DAY LICENSE TO SELL ALL ALCOHOL AT THE READING ROTARY CLUB BUNCO FUNDRAISER NIGHT. TO BE HELD ON FEBRUARY 1, 2014 AT LONGWOOD PLACE DINING ROOM, 75 PEARL STREET, BETWEEN THE HOURS OF 6:00 P.M. TO 11:00 P.M. Under Chapter 138, Section 14, of the Liquor Control Act. Holders of one day licenses shall provide a bartender and/or servers who are trained and authorized to make decisions regarding continued service of alcoholic beverages to attendees. There shall be no self service of any alcoholic beverage at any event approved as a one day license. This permission is granted in conformity with the Statutes and Ordinances relating thereto and expires at 11:00 p.m., February 1, 2014, unless suspended or revoked subject to the following conditions: 1. Liquor to be purchased from authorized distributor. 2. Liquor to be stored on site only before and after event. I a. Date Issued: January 28, 2014 ti THE COMMONWEALTH OF MASSACHUSETTS Number: 2013 -53 Fee: $50.00 TOWN OF READING This is to certify that V & J Cafe d /b /a Cookies & Cream, 2 Haven Street, Reading, MA, seating 18 customers IS HEREBY GRANTED A COMMON VICTUALLER'S LICENSE in said Reading, Massachusetts and at that place only and expires December 31, 2012, unless sooner suspended or revoked for violation of the laws of the Commonwealth respecting the licensing of common victuallers. This license is issued in conformity with the authority granted to the licensing authorities by General Laws, Chapter 140, and amendments thereto. Pursuant to Section 3.6 of the Board of Selectmen's Policies, patrons are not permitted to bring alcoholic beverages on the premises for their own consumption and licensees are not permitted to keep alcoholic beverages on the premises except for a small quantity that is used in preparation of certain specialty cooked foods. All signs shall conform with the sign regulations of the Town of Reading. In Testimony Whereof, the undersigned have hereunto affixed their official si ures. r� Date Issued: January 28, 2014 -7� THE COMMONWEALTH OF MASSACHUSETTS Number: 2014 -24 Fee: $150.00 TOWN OF READING This is to certify that Fitness Within, 545 Main Street, Reading, MA IS HEREBY GRANTED AN ENTERTAINMENT LICENSE for the following: 2 televisions and 1 radio WHICH IS /ARE KEPT ON THE FOLLOWING DESCRIBED PREMISES: 545 Main Street This license is granted in conformity with the provisions of Chapter 140 of the General Laws as amended by Section 183A of the Acts of 1949 and expires on December 31, 2014, unless sooner suspended or revoked. In Testimony Whereof, the undersigned have hereunto affixed their official signatures. Date Issued: January 28, 2014 7G �s -r va Y LeLacheur, Bob CDs Subject: FW: letter to CONSCOM for tonight From: Tirone, Charles Sent: Wednesday, January 08, 2014 9:55 PM To: Delios, Jean; LeLacheur, Bob Subject: RE: letter to CONSCOM for tonight At our meeting tonight the owners of 29 Gavin Circle impressed the commission with their thoughtfulness, honesty, and good humor in the face of what appears to be a big misunderstanding. Bob's letter was well received by the commission and it seem to answer a lot of questions. We have set up a verbal timeline and two performance related site inspection to help move this site work along, Hopefully the Fustolo agree with my summery. Chuck From: LeLacheur, Bob Sent: Wednesday, January 08, 2014 3:01 PM To: Tirone, Charles Cc: Delios, Jean Subject: letter to CONSCOM for tonight Hi Chuck — kindly distribute the attached letter to CONSCOM tonight. Thanks, Bob Robert W. LeLacheur, Jr. CFA Town Manager Town of Reading 16 Lowell Street Reading, MA 01867 townmanager @ci. reading. ma. us (P) 781 -942 -9043 (F) 781 - 942 -9037 www.reodingma.gov Please fill out our brief custorner service survey at http:// readingma- survey.virtuaItownhall .net /survey /sid /ff5d3a5f03e8eb60/ Town Hall Hours: Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m. Tuesday: 7.30 a.m. - 7:00 p.m. Friday: CLOSED 1 O� OF RFgo' w Office of the Town Manager 781- 942 -9043 b 16 Lowell Street town manaeer@ci.readIne.ma.us S�9'INCORP�p' Reading, MA 01867 www. read inema.eov /townwww. read /town - manager To: Reading Conservation Commission Chuck Tirone, Conservation Administrator Jean Delios, Assistant Town Manager Community Services Jeff Zager, DPW Director From: Robert W. Lel-acheur, Jr. CFA Date: January 8, 2014 RE: 29 Gavin Circle To the Commission: On January 7, 2014 1 first became aware of the above referenced issue from a phone call from Alana Fustolo of 29 Gavin Circle. We spoke briefly because I was leaving for a meeting, and she followed up by emailing me a copy of the letter sent to the Commission, dated December 9, 2013. When I returned I read the letter, and had a brief discussion with Conservation Administrator Chuck Tirone and GIS Coordinator Kim Honetschlager. After that both Joseph and Alana Fustolo stopped in to have a lengthy discussion. This morning I spoke with engineers Chris Cole and George Zambouras, as well as DPW Director Jeff Zager. Now I have the best picture of the situation as is possible in such a short time frame. I'd like to clarify a couple of points in their letter to the Commission. First, Chris Cole did visit the site in the late summer as described, but the conversation was limited to cutting down trees. Thus the comment 'doing the Town a favor' is accurate as it would give us better access to our sewer easement, in case that was ever needed. Mr. Fustolo did mention a concern about the raised sewer cover towards the rear of his property in regards to his children playing, but there was no discussion about "fill" which apparently is the issue in front of the Commission for discussion. It is easy to imagine the Fustolo's detailed plan for the site would not be fully and explicitly discussed as a routine matter in such a conversation. Second, Chris did mention that the Conservation Administrator and /or Commission should be consulted, but agrees in light of the overall discussion only about trees this was not a point of significant emphasis on his part. All of our engineers as a matter of routine make this comment. You all are aware of the technical limitations on GIS flyovers and mapping, but for your information our current GIS maps do not flag this parcel as having any wetland or vernal pool issues. Had someone purchased this parcel as vacant and pulled a building permit, our fairly sophisticated permits system would not have flagged the parcel, and imagine the nightmare if a home was built on what is effectively 'incomplete' information. As a result, I have made one significant change to the Town's policy, effective immediately. Any time a resident, realtor or business owner visits engineering or requests a site visit, we will have a handout describing the fact that Conservation is the expert on certain matters and should always be consulted, and we will include contact information. Our routine mention of Conservation can easily become lost in what could otherwise be a lengthy and complex discussion. Longer term, as you are aware, we currently have an ad hoc Zoning Advisory Committee reviewing all of the Town's Zoning Bylaws. An important part of their discussion to date has been improving communication with residents who'are often new to the process. Including better visual aids such as flow charts will help put in context the information they receive from any Town employee, or volunteer. Too often I hear the comment 'but the Town said' from residents. This type of information will make it easier to understand what role the employee or volunteer that said something has — or does not have — in the entire process. I understand the practical limitations of the precision of technical information such was wetlands and vernal pool delineations. However as we all become more reliant on technology, the risk of excluding the human element of judgment and expertise increases. On the one hand it is troubling that our maps are not as precise as we'd like, but on the other and as a practical matter I will make sure never lose sight of the human judgment element. I urge the Commission to provide me with any feedback along these lines that would be helpful to us all at any time. I am no expert on Conservation — I rely on you fully for that. However in light of the above information, I ask that you use any local flexibility you have to come to a mutually satisfactory decision on the issues at 29 Gavin Circle, including the timing of any enforcement due to the winter months. I will be attending a meeting of the Finance Committee tonight, or I would have made this request in person. Thank you for your thoughtful consideration, Robert W. LeLacheur, Jr. CFA Town Manager 14 C �i D5 Schena, Paula From: LeLacheur, Bob Sent: Friday, January 31, 2014 9:38 AM To: Jeffrey W. Struble Cc: Schena, Paula Subject: RE: Bill Brown's Misrepresentation of Charter Review Committeee Hi Jeff, I'll include this email in the next BOS meeting packet. They are also scheduled to discuss the Charter at a March meeting, so you are aware. I was planning to invite Alan to participate. Thanks, Bob (Paula - please add this to the 2/11 BOS packet) From: Jeffrey W. Struble Sent: Friday, January 31, 2014 8:40 AM To: LeLacheur, Bob Subject: Bill Brown's Misrepresentation of Charter Review Committeee Hello Bob: I watched a recording of the Financial Forum from last Wednesday night and among other things of (great) interest to me, I saw Bill Brown get up and completely misrepresent the deliberations of the Charter Review Committee (CRC). To make a long story short, here is a portion of an e-mail I sent to Alan Foulds (Chair of CRC) that explains it: I watched the Financial Forum on Wednesday night and towards the end, the subject of creating a permanent building committee was raised by a member of the FinCom (Mr. Berman). Bill Brown rose to state that he had proposed such a thing at Monday's Charter Review Committee (CRC) meeting but he "voted for it and everybody else was against it" and suggested that people e-mail and call members of the CRC to advocate for one. This is totally false as I'm sure you're aware. The last thing we did on Monday was to agree to recommend the creation of a permanent building committee (PBC) to the BOS by bylaw rather than by inclusion in the Charter, which 1 believe was by unanimous vote (including Bill Brown). Not only was he wrong about the perceived "will" of the CRC but he ignores the strong advocacy some of us have for a permanent building committee, particularly me. I even did research with my clients about other towns that have PBC's and relayed my findings to Bill for his use. While we in the CRC will deal with Bill Brown later, I would appreciate it if you could relay the facts of the matter regarding the CRC and a permanent building committee to FinCom and the BOS to clear up the misrepresentation of our work that Mr. Brown has made in a very public setting (relay this e-mail if you like). Please check with'Laura Gemme about the correctness of my assertions if you are in doubt about what really transpired at Monday's CRC meeting. We (CRC) are scheduled to present an update to the BOS on Feb. 11 th (I believe) at which time we can give an accurate accounting of our work but I think it is only fair that during these next few days of community focus on building projects in Reading (one in particular), the truth about the CRC's treatment of the subject be known to all concerned parties. Thanks and give me a call if you have any questions. Jeff Struble Reading Charter Review Committee (781) 942 -3845 �6 qC 6vs Schena, Paula From: LeLacheur, Bob Sent: Friday, January 31, 2014 10:54 AM To: Schena, Paula Subject: FW: Library Cost Overrun For next BOS packet From: Frederick Van Magness [vanmagness @verizon.net] Sent: Friday, January 31, 201410:14 AM To: Reading - Selectmen; LeLacheur, Bob Subject: Library Cost Overrun Good Morning, It was with a great deal of surprise that I saw the Financial Forum this week and learned about the $35M increase on the library project. Prior to this meeting there was no single piece of paper available to residents to see the potential impact. On January 28,1 asked Director Urell to provide a copy of the draft minutes for the Library Building Committee that met on January 16th, which she immediately provided (thank you). Unfortunately, these minutes and all prior ones have ZERO notation of any dollar amount of overrun or even any mention of all the charts presented at the forum, leading me to conclude that the minutes being provided are not a true and accurate representation of what is actually going on at these boards. Asa matter of fact, many agenda for the library only state "Library update" as the subject matter. It seems to me there is a definite need for training and improvement in information under the Open Meeting Law. So are, they only publish exactly what they want us to see and nothing else. They might as well meet behind closed doors. Just look at the scant info on their web site. At the financial forum, I heard many times from the Board of Selectmen that there is a need for transparency.....well, I totally agree with this sentiment but must say, that to date, since the votes at last spring's election, there is a complete lack of information. As a further example, there has been ongoing discussions about rental space for the library, but there has been no public disclosure on information. In my opinion, the only time we hear anything about the library is when there is a need for more money, Then they are front and center. So from my point of view, there is little transparency as far as anything going on at the Library. The latest overrun of $3.51VI represents a 25% overrun since last spring AND the first shovel hasn't hit the ground yet. There has been zero degree of reliability in any forecasted costs for this project to date and this latest round of increased costs is no exception. My question to the Board of Selectmen is this.... Is there any amount of- financial cost to the town for this project that would be a Red Line, causing the BOS to vote against moving forward ? This is a sincere question, as once we get into the project, the town will own all future cost overruns with no ability to say NO. We were told in the past that the last funding level was adequate.... but now we are at a potential 25% overrun and counting. At some point, leadership needs to be exercised and direction given by someone, other than let's just go back to Town Meeting and the voters for more money. Some might argue that if the Library cannot be built within the current approved funding, then the project should be abandoned with periodic capital expended to fix the top priority items. Reasonable people could demand a smaller scale project if we cannot build it within the current approved funds. Unfortunately, the library team feels there is still an open checkbook for their project. �L l And we all know that future unfunded but lurking projects will all be substantial, such as: Water line replacement project - multi year Killam School upgrades Early Childhood Education Center Full day kindergarten DPW highway garage replacement Cemetery Garage replacement On top of all this, the Library even wants more money for next years operations, with added folks when the library will be much smaller. I just cannot understand what is happening. It might be a good idea for the Board of Selectmen provide updated data of the potential impacts of all these items, as well as tax rate changes, before you vote to go for more funds in this project. The taxpayers do not have unlimited funds to spend on nice -to -have projects. Water rates keep rising, property taxes go up each year, electric costs going up 5% now and ? ?% next year, and now we are into debt exclusion overrides with apparently unlimited upsides. Somewhere there needs to be some reality brought into the equation. And will the BOS stop the library increases in the operating budget? One last comment .... IF the Board of Selectmen vote to endorse this increase in costs, I would put a strong caveat on the Library Trustees and Building Committee that there is an expectation /requirement that once they begin to commit ANY contingency funds, that they come before the BOS in public session with all the transparency we expect and provide details as to EXACTLY why there is a need to commit the funds item by item and what alternatives have been explored to mitigate. I would put this requirement on them when they have committed 25 %, 50%, and 75% of any contingency funds. I would also put it on the record that the expectation is that the Library folks will endeavor to look for ways to economize such that there is a distinct opportunity to not spend all of the new amount. After all, I agree with the ned to get a sound project but I fear it will be embellished with many nice to have items. In addition, there os time for transparency and records to be significantly improved. I would also stress that there doesn't seem to be any financial constraint put on the project, as was indicated the other night when doors are being moved and things added to restore the facade. I have spoken to people who voted for the original project but are now saying they will not vote any more, as there is a feeling this project is totally out of control and will not be managed properly. And every time we ask for alternatives, the library team says that there are no alternatives but the most expensive plan to date. I think it is time for the Board of Selectmen to really exercise substantially more leadership on this item for the good of the town. This project is bleeding money and there is absolutely no guarantee that the latest estimates are true. And has the Library exhausted any and all means for grants or gone back to the state for extra money? Bottom line ... no transparency, no credibility, no cost control mindset. Just spend, spend, spend. I think it is time to put an end to this and not rush to fund more. Sincerely, Frederick Van Magness SR 243 Franklin St. Reading, MA 01867 781 - 944 -0537 2 �GZ LI G 8VL<. 2014 JF,N?4 P1 I� V xfinity January 28, 2014 Via UPS Board of Selectmen Town of Reading 16 Lowell Street Reading, MA 01867 Dear Chairman and Members of the Board: Pursuant to G.L. Ch. 166A, Section 10, Comcast is pleased to provide a copy of its Form 500 for 2013. The Form 500 contains information on customer video service related issues in your community and how Comcast responded, including the time taken to resolve these complaints. For the Form 500, the Massachusetts Department of Telecommunications and Cable defines a complaint as: Any written or verbal contact with a cable operator in connection with subscription in which a person expresses dissatisfaction with an act, omission, product or service that is (1) within the operator's control, and (2) requires a corrective measure on the part of the operator. Comcast also has forwarded a copy of the enclosed Form 500 to the Department of Telecommunications and Cable. If I can be of further assistance on any matter related to the Form 500, please contact me at (978) 927 -5700 x43024. Very truly yours, Jane M. Lyman Senior Manager of Government & Community Relations cc: Department of Telecommunications and Cable COMCAST °fj Form 500 Complaint Data 27-Jan-14 Code Key: Avg. Resolution Time Code Key: Manner of Resolution <1> Less than 1 Day <2> 1 -3 Days <3>4-7-Days <4> 8 -14 f A. Resolved to the satisfaction of both parties. Days <5> 15-30 Days <6> >30 Days j B. Resolved, customer dissatisfied. C. Not Resolved. Town READING Avg Manner of Resolution (see code key above for the manner represented g by the letters below) The number below each letter indicates the number of complaints ti Total Resolution Year 2013 I resolved in that manner. - Complaints Time (see Subscribers 4256 code above) A B. C. - <2> - 10 0 0 Installation 10 Interruption 0 quipment 2 <2> 2 0 ,Service I 1 3 � <2> � 3 0 0 Reception 1 <6> 1 0 0 (Other Programming 0 i <0> - _ Advertising/Marketing - - _ 0 <0> Customer Service 1 <3> !Billing 22 <2> jAppointment Service Call I 0 I <0> Other Damage 0 <0> N 1 — 1 �0 0 22 0 0 i Form 500 Service Interruption Data 27,1an -14 Code Key: Duration of Service Interruption L <1> Less than 1 Day- <2> 1 -3 Days <3> 4-7 Days <4> 8-14 Days <5> 15-30 Days <6> >30 Days Town I Reading - I Year 2013 Subscribers 4256 fDate of Service Interruption - Duration of Service Interruption (see Code Key above) Reading 3/2/2013 _ <0> Reading ��- 4/8/2013 II - <0> Reading - - IE - 12/7/2013 - <0> - -- - Reading 11/24/2013 1 <0> Reading 11/5/2013 <0> Reading 11/5/2013 <0> Reading - J� 11/5/2013 - <0> - Reading -- 1/4/2013 <0> - Reading - - -- 2/11/2013 - -- -- - - <0> Reading 2/11/2013 - - <0> Reading l - 2/11/2013 - <0> Reading - J -__ - L -- 2/11/2013 - -- <0> - —_ - - - Reading [- _ - 1/31/2013 -- - - - <p> - - - - -- - Reading 11/5/2013 - <0> Schena, Paula From: Sent: To: Subject: For BOS packet next week LeLacheur, Bob Friday, February 07, 2014 4:22 PM Schena, Paula FW: Chapter Mail: Natick Public Works Department From: Your Local APWA Chapter <no -reply @apwa.net> Date: February 6, 2014, 6:00:04 PM EST To: <jzaReKki.readin, ma.us> Subject: Chapter Mail: Natick Public Works Department To the New England Public Works Community, Last Tuesday evening the Natick Public Works Department lost one of their own Michael F. McDaniel Jr., a general foreman in the DPW's water and sewer division and injured Scott M. Spurling a heavy equipment operator in a work related accident while making repairs to a water main break. The details of the accident are not released but general information is provided in the news article http•/ /www metrowestdailynews com/ article /20140206/NEWS/140207948. I respectfully request that you pause, reflect and share in the mourning of the McDaniel family, the Natick Public Works Department and the Natick community. Michael's obituary can be viewed at http://www.everettfuneral.com/obituaries.ht ml - Click on Michael F. McDaniel, Jr. I also ask that you keep Scott Spurling in your thoughts and prayers as he recovers from his injuries. Please share this information with your public works crews and consider taking time to conduct a stand down safety talk to reinforce the inherent danger in the work they perform, and need not to become complacent. Once the accident investigation is complete and details are released we also need to use the information as lessons learned to prevent a similar occurrence in another community. Walt Veselka, President APWA /NEC Schena, Paula From: LeLacheur, Bob Sent: Friday, February 07, 2014 6:47 PM To: Schena, Paula Subject: FW: Mitigating the Effects of Flood Maps ?) An Event with Expert Ed Thomas For BOS packet: From: Congressman John F. Tierney Dt @mail.house.gov] Sent: Friday, February 07, 2014 5:08 PM To: Town Manager Subject: Mitigating the Effects of Flood Maps ?) An Event with Expert Ed Thomas 5 Web Site I Constituent Services 1 6th District Resources IE- Alerts I Contact February 7, 2014 Mr. Robert W. Lelacheur Town Manager Town of Reading 16 Lowell Street Reading, Massachusetts 0 1867-3 709 Dear Mr. Lelacheur: As you are surely aware, the potential impact of the amended FEMA flood maps and flood insurance program on coastal property owners on your community and the Commonwealth of Massachusetts as a whole is concerning. I want to assure you that I continue to pursue every possible avenue for appropriate relief. As such, I wanted to inform you that members of my staff met with Mr. Ed Thomas, who is currently with Natural Hazard Mitigation Association and formerly with FEMA, and who is an expert in the field of flood maps and flood insurance. Mr. Thomas shared with us some ways in which communities at -large can mitigate the effects of amended flood maps and flood insurance premium increases for their constituents. This includes, but is not limited to, town/city -wide appeals of maps utilizing existing data available to the community and adopting ■ higher community -wide standards to make its constituents eligible for discounts up to forty-five percent. Given the depth of Mr. Thomas' expertise and the potential benefits to you of his information and assistance, I am hosting a session with Mr. Thomas for him to describe the ways in which your community could benefit from community -wide efforts and for you to ask him any questions you may have. This meeting will be held on February 13, 2014 at 3:00 p.m. at the Ipswich Town Hall located at 25 Green Street Meeting Room C. If you or a representative from your office would like to attend this meeting, or would like further information, please call Liz Wester in my Peabody office at (978)531 -1669. 1 appreciate your efforts on behalf of local residents to mitigate the impact of recent FEMA actions concerning flood insurance premiums. Thank you for your attention. Sincerely, John F. Tierney Member of Congress P. S. To connect with me on Facebook visit: www.facebook.com/CongessmanJohnTiemey. You can also visit my website at httu: / /tiemey.house.gov/ to learn more about my legislative initiatives and to subscribe to my periodic E -Alert updates. Please do not reply directly to this email address -- this is an unattended mailbox. rrrr (5 Schena, Paula From: Lel-acheur, Bob Sent: Friday, February 07, 2014 6:43 PM To: Schena, Paula Subject: FW: Reading Friends and Family Day - Save the Date For BOS packet From: Anna [adorigat @hotmail.com] Sent: Friday, February 07, 2014 6:35 PM To: Anna Subject: Reading Friends and Family Day - Save the Date Dear Community Members, Save the date for the Reading Lions Club's annual Reading Friends and Family Day Birch Meadow Area Saturday June 14, 2014 This annual celebration is your opportunity to: * Connect with Reading families * Share your organization's mission * Advertise your service * Sponsor a special event * and above all enjoy the food, fun and entertainment Once again the day will include festivities from morning road race (Friends of Reading Recreation) to evening fireworks. Filling out the middle of the day (11:00 -3 :00) will be your booths and hours of fun and festivities. Complete information and registration details will follow. Please reply to this email with any questions or email updates. Sincerely, Anna Dorigatti Reading Lions Club z 0� OF $ fq0 �c Office of the Town Manager 781- 942 -9043 b 16 Lowell Street townmanager @ci.reading.ma.us �o 0 °pp ° Reading, MA 01867 www.readingma.gov /town /town - manager To: Greg Balukonis, Town Administrator Town of North Reading 235 North Street North Reading, MA 01864 -1298 cc: Richard M. Carnevale, Director of Public Works Reading Board of Selectmen From: Robert W. LeLacheur, Jr. CFA Date: February 9, 2014 Re: Water Supply Dear Greg: This letter is in response to your inquiry regarding the willingness of the Town of Reading to continue to cooperate with the Town of North Reading in your efforts to become an MWRA water customer. We acknowledge that the current leading option involves "wheeling" MWRA water through the Reading distribution system to serve the Town of North Reading. Our staff will continue to collaborate with your staff and consultant in providing the technical information that is necessary to make an evaluation of any potential impacts to the Reading water distribution system and to identify any modifications /improvements that may need to be done to accommodate the additional flow of the North Reading water demand. The MWRA project to construct a second transmission line to provide redundancy and a more constant supply to their North shore communities also figures into this evaluation. I expect that when this evaluation is completed, it will be necessary for the Towns to work on an agreement that will meet everyone's needs while continuing to protect the public health and welfare of all of our residents. I am very supportive of continuing this cooperative effort and look forward to a long and mutually beneficial relationship. ( Dr NEIGHBORH A division of LOCATIgN January 31, 2014 James Cormier Chief of Police Reading Police Department 15 Union Street Reading, MA 01867 Dear Chief Cormier, As the President and CEO of Location, Inc., creators of the neighborhood research site, NeighborhoodScout, I am pleased to inform you that Reading, MA has achieved the ranking of 13th safest city in America, based on our latest research. We wish to present you with the enclosed certificate in recognition of this tremendous civic achievement. At NeighborhoodScout, we are passionate about uncovering true and comprehensive characteristics of every neighborhood in America, including safety. We know that the success of any crime prevention strategy requires a resourceful, vigilant police force and the full commitment of a city's residents. When a community actively participates in the safety measures established by law enforcement, together they build a culture of security and self-confidence that's reflected in the health of the housing market and local economy. The enclosed 2014 Safest Cities in America award honors not only the accomplishments of your police force, but also a community bonded in prideful citizenship. Since 2002, NeighborhoodScout has guided millions of prospective homebuyers in making location decisions, offering patented search capabilities and enterprise -grade real estate data on crime, school quality, home value trends, and more. Each year we publish a list of the top 100 Safest Cities in America, calculated on cities with 25,000 or more population, and based on the total number of crimes per 1,000 residents. Data used for this research are 1) the total number of UCR crimes reported to the FBI to have occurred in each city, and 2) the population of each city. The UCR crime counts reflect calendar year 2011 crimes, which are the most recent and fully vetted data with complete national coverage classified by the FBI as 'Final, Non - preliminary.' To learn more about our methodology, please visit www.neighborhoodscout.com and click on the Safest Cities in America link. Shortly after you receive this award packet, our team will email a digital award medallion to 0-7 NeighborhoodScout • 86 Shrewsbury Street 0 Worcester, MA 01604 • Tel: 888 - 250 -3200 0 Fax: 508 - 635 -9662 • neighborhoodscout.com :1 � [c7:I_Z9hil. LOCATION cormier @ci.reading.ma.us. We welcome you to display this medallion electronically on your website and share it via social media with the TO p ri1 00 residents of your community. Doing so will drive awareness of your team's safest C1 es excellent performance while promoting the desirability of Reading to web and social media users all across America. If this email address is not correct, please notify us at supportAneighborhoodscout.com and we will resend. On behalf of Location, Inc., please accept our sincere congratulations to your team and to the people of Reading for achieving this honorable designation as one of the top 100 Safest Cities in America. Sincerely, Andrew Schiller President & CEO IN NeighborhoodScout 0 86 Shrewsbury Street • Worcester, MA 01604 • Tel: 888 -250 -3200 0 Fax: 508 - 635 -9662 * neighborhoodscout.com � e�ica'� �afe�t (Cittroz� 4 x�nrdeAly:VeighborFaadSrour 1 This certifies that READING, MASSACHUSETTS has achieved the honorable ranking of 13TH SAFEST CITY IN AMERICA based on nationwide crime data research performed by NeighborhoodScout, a division of Location, Inc. r1ilt, Andrew Schiller President & CEO NeighborhoodS cout.com NeighborhoodScout hereby recognizes that the recipient city of this prestigious award has achieved one of the top one - hundred safety rankings in the U.S. for the year 2014. SCNEIGHBORHOOD Safety performance is calculated for all cities with populations of 25,000 or more and ranked by the total number of property and violent crimes per 1,000 residents. Raw ut crime data is provided by the FBI's latest release of full annual UCR data. The America' s SUfesr Cities report is published annually by expert crime analysts at NeighborhoodScout.com, adivision of Location, Inc. Memo Town of Reading Town Clerk To: Board of Selectmen From: Laura A Gemme - Town Cler Date: February 10, 2014 Subject: Town Clerk Medical Leave I will need to take a 4 week medical leave effective February 11th with my last day in the office being February 10th. The plan as follows: I will be on total medical leave February 11th to February 25th and limited medical leave February 26th to March 11th, returning to the office on March 12th. As you may be aware during this time frame the Town of Reading has a Special State Primary scheduled for March 4th and the Town Election as well as a Special State Election for April 1st. In my absence, most of the duties of the Town Clerk's office as well as the responsibilities for oversight and operation of elections will be assumed by the Town of Reading's Assistant Town Clerk Julia Rodger. To provide additional support to staff, technical advice and oversight expertise, as well as interaction with citizenry as needed, three of my colleagues have agreed to assist on Election Day - Town Clerks Donna Hooper, Lexington; Barbara Stats, North Reading; and Anita Tekle, Concord. I ask the Board of Selectmen recognize that, working together, Donna, Barbara and Anita will be providing key administrative and technical advice, support, and assistance during my absence to ensure elections in the Town of Reading are run in compliance with the election laws of the Commonwealth of Massachusetts. I would like to take this opportunity to publicly thank them for all the assistance that they are providing the Town of Reading. They have been a tremendous help to me throughout my tenure as Town Clerk and have generously offered their time and expertise during my leave. 01(� LeLacheur, Bob From: Jeffrey W. Struble Sent: Friday, January 31, 2014 10:04 AM To: LeLacheur, Bob Cc: Schena, Paula Subject: RE: Bill Brown's Misrepresentation of Charter Review Committeee :.. I think Barry Berman should also know about this since he was advocating for a PBC pretty strongly at the FinFrm. Laura Gemme asked that we (CRC) not schedule any meetings in Feb. due to the possibility of a Special TM (for reasons she was "not at liberty to say" on Monday night). Since that event is now scheduled, can you or Paula ask Alan to try and schedule a CRC meeting somewhere between the BOS meetings (i.e. before their March discussion)? I know Laura had some personal issues coming up to resolve so hopefully her schedule is clearer now and can mesh with all the upcoming activities. Thanks. Jeff - - - -- Original Message---- - From: LeLacheur, Bob [ mailto :blelacheur @ci.reading.ma.us] Sent: Friday, January 31, 2014 9:38 AM To: Jeffrey W. Struble Cc: Schena, Paula Subject: RE: Bill Brown's Misrepresentation of Charter Review Committeee Hi Jeff, I'll include this email in the next BOS meeting packet. They are also scheduled to discuss the Charter at a March meeting, so you are aware. I was planning to invite Alan to participate. Thanks, Bob (Paula - please add this to the 2/11 BOS packet) From: Jeffrey W. Struble Sent: Friday, January 31, 2014 8:40 AM To: LeLacheur, Bob Subject: Bill Brown's Misrepresentation of Charter Review Committeee Hello Bob: I watched a recording of the Financial Forum from last Wednesday night and among other things of (great) interest to me, I saw Bill Brown get up and completely misrepresent the deliberations of the Charter Review Committee (CRC). To make a long story short, here is a portion of an e-mail I sent to Alan Foulds (Chair of CRC) that explains it: 1 / I watched the Financial Forum on Wednesday night and towards the end, the subject of creating a permanent building committee was raised by a member of the FinCom (Mr. Berman). Bill Brown rose to state that he had proposed such a thing at Monday's Charter Review Committee (CRC) meeting but he "voted for it and everybody else was against it" and suggested that people e-mail and call members of the CRC to advocate for one. This is totally false as I'm sure you're aware. The last thing we did on Monday was to agree to recommend the creation of a permanent building committee (PBC) to the BOS by bylaw rather than by inclusion in the Charter, which I believe was by unanimous vote (including Bill Brown). Not only was he wrong about the perceived "will" of the CRC but he ignores the strong advocacy some of us have for a permanent building committee, particularly me. I even did research with my clients about other towns that have PBC's and relayed my findings to Bill for his use. While we in the CRC will deal with Bill Brown later, I would appreciate it if you could relay the facts of the matter regarding the CRC and a permanent building committee to FinCom and the BOS to clear up the misrepresentation of our work that Mr. Brown has made in a very public setting (relay this e-mail if you like). Please check with Laura Gemme about the correctness of my assertions if you are in doubt about what really transpired at Monday's CRC meeting. We (CRC) are scheduled to present an update to the BOS on Feb. 11th (I believe) at which time we can give an accurate accounting of our work but I think it is only fair that during these next few days of community focus on building projects in Reading (one in particular), the truth about the CRC's treatment of the subject be known to all concerned parties. Thanks and give me a call if you have any questions. Jeff Struble Reading Charter Review Committee (781) 942 -3845 61 La