Loading...
HomeMy WebLinkAbout2014-01-27 School Committee Minutes Fri-. Town of Reading Meeting Minutes ` o f Vi=i,'_. Board - Committee - Commission - Council: School Committee Date: 2014-01-27 Time: 7:00 PM Building: School - Memorial High Location: Superintendent Conference Room Address: 62 Oakland Road Purpose: Open Session Attendees: Members - Present: Hal Croft Karen Janowski John Doherty, Superintendent Chuck Robinson Mary DeLai, Assistant Superintendent Lisa Gibbs Craig Martin, Assistant Superintendent Jeanne Borawski Alison Elmer, Director of Student Services Chris Caruso Andrea Nastri, Student Representative Conner Traugot, Student Representative Members - Not Present: Others Present: Paula Perry, Fincom Member Mark Dockser, Fincom Member Linda Snow-Dockser, parent Al Sylvia, Reading Chronicle Reading Budget Parents Minutes Respectfully Submitted By: John F. Doherty, Ed.D. Superintendent Topics of Discussion: I. Call to Order Chair Croft called the School Committee to order at 7:03 p.m. He reviewed the agenda, announced the meeting was being recorded and welcomed guests. Mr. Croft called the public hearing on the FY2015 budget to order and asked if there was any public comment. Linda Snow-Dockser asked about the reduction in the grant writer line. She also asked if it was feasible to work with local colleges to bring in interns to assist in data analysis to address the need for a data or information management specialist. Page I 1 Dr. Doherty said that most federal grants that we have applied for in the past no longer exist. He also shared the SEEM Collaborative has hired a grant writer that is available to the participating districts. Ms. DeLai responded to the data analysis question by saying that although it would be great to develop a relationship with colleges it would not meet what the district is looking to accomplish. The specialist would work with teachers to identify relevant data on student outcomes. Michele Sanphy, budget parent, applauded the administration for including special education needs in the prioritized list of positions. Mr. Croft closed the public hearing at 7:08 p.m. and called open session back to order. II. Recommended Procedure Reports (I) 1. Student Ms. Nastri reported on two band/color guard fundraisers this weekend including the annual yard sale and a hypnotist. Mr. Traugot reported that the winter athletics are in full swing and the RMHS Boys Track 4 x 400M relay team won the MA State Elite event, set an RMHS record and are ranked 9th nationally. Mrs. Janowski asked Ms. Nastri about the Real World Problem Solving activity. Ms. Nastri said it was a great experience and that there were a lot of positive comments made by her classmates. 2. Liaison Mrs. Janowski added that it was a fantastic event; truly a valuable educational experience and was impressed at the viable solutions the students had for the four problems. The four problems were: Core Values, the repurposing of an empty space at RMHS, making RMHS greener and connecting the alumni with RMHS. Mr. Caruso echoed Mrs. Janowski's sentiments adding that it was great seeing the junior class interact. The students were dressed professionally and spoke eloquently. Executive Session Mr. Croft declared the executive session is necessary to protect the litigation and bargaining position of the body. Mr. Caruso moved, seconded by Mrs. Janowski, to go into Executive Session to conduct strategy with respect to litigation, collective bargaining and approval of minutes and to return to open session at approximately 8:00 p.m. Page 12 The roll call vote was 6-0. Mr. Robinson, Mrs. Janowski, Mr. Caruso,Mr. Croft, Mrs. Gibbs and Mrs. Borawski. The meeting adjourned at 7:15 p.m. Chair Croft called the open session meeting back to order at 8:15 p.m. A. Public Input (I) Mr. Croft asked for public input. There was none. B. Continued Business Continued Discussion of the FY2015 Budget Dr. Doherty handed out two documents to the committee members. The first was answers to all the questions that have been submitted. The second, in response to a committee request, a prioritized list of the unfunded needs. He shared that the district leadership identified 8 priorities they felt were most crucial in moving the district forward. Mrs. Gibbs noted that the ranked priorities have direct impact on the classroom but she felt that the districtwide technology leadership position is important to move our district forward. Dr. Doherty said that we will be conducting a technology audit and we will use the results to determine if any of our current technology positions can be restructured to meet the needs of that position. Mrs. Borawski asked if there would be a cost savings with the position. Dr. Doherty indicated there needs to be one person overseeing the whole operation. Mrs. Janowski felt that the unfunded priority that would allow for additional time for teachers to collaborate should be reconsidered. She felt it is low cost with a great return on investment. The district leadership team felt the 8 items they prioritized are more important. Mr. Robinson understands that to add items to the budget,the committee will have to make decisions to cut other items. He asked about the proposed increase in substitute pay and the possibility of eliminating that item. Dr. Doherty explained that the difficulty in providing substitutes for classroom teachers affects the staffing of the school by using a paraeducator to cover the classroom then a substitute needs to be brought in for the paraeducator. Mrs. Janowski asked if the percent increase to substitute pay could be reduced. Page 13 Ms. DeLai reviewed the proposed rates and indicated that there is a pool of money that is used for substitute pay and decreasing the increase would not address the issue that surrounding districts are paying substitutes more than Reading. Mr. Robinson asked of the frequency of unfilled positions. Ms. DeLai said it was a regular occurrence. Mrs. Gibbs asked if the increase will address the coverage issues. Ms. DeLai said the teachers are very concerned about the lack of coverage. Mrs. Gibbs added that the range and quality of substitute is widely varied and it is important to ensure we have the highest quality substitute in our classrooms and therefore cannot afford not to pay them. Mrs. Janowski referred to question 50 regarding special education consulting services. She asked if ABA/BCBA services could be brought in-house. Ms. Elmer responded that we do not have the capabilities to provide these services in district. Mrs. Gibbs asked if we have considered hiring this position in district. Ms. Elmer explained that ABA provides home services and services provided for in a student's IEP and BCBA could cost $80,000 per position. Mr. Robinson asked if there was a chance that the consulting costs could go down. The addition of a school psychologist may allow us to reduce the BCBA consulting costs. Mrs. Gibbs, providing full disclosure that she is the EMARC Board Chair on leave, asked if we could provide services that we currently receive from EMARC. Providing vocational services in district would be more challenging. Ms. DeLai handed out information on per pupil spending. She first reviewed information on historical general fund expenditures by function as a percentage of the total. Education spending historically has been around 50% of the general fund expenditures. She pointed out that in 2012 the figure was 37% but that decrease was due to debt service restructuring. The next handout outlined per pupil expenditures (Reading vs. State Average). We currently rank 305 in the state for per pupil spending. Mrs. Janowski asked for clarification on the per pupil figure. Ms. DeLai said although education spending accounts for 50% of the municipal budget we lag in per pupil spending. This is a revenue issue. Geoffrey Coram asked when the budget will move beyond a maintenance budget. He feels that the School Committee needs to inform the community that we are lagging behind in the efforts to move the district forward because of funding restrictions. Dr. Doherty shared that the town has finite resources and the town and schools need to work together with the community to determine the best use of the free cash available. The ability to add the items the administrative team has deemed priority items is a key element in moving the district's vision forward. Page 14 Mrs. Janowski thanked Mr. Coram for making an excellent point. The community needs to understand that in spite of our outstanding reputation we need to invest in our schools. Mr. Croft is pleased that the behavioral health initiative continues to be a priority. Dr. Doherty reminded the committee that they will be voting on the FY2015 budget on February 3`d. If the committee has any other questions or would like clarification on any other items, he requested that they are submitted to him as soon as possible. Mr. Robinson asked what the Financial Forum agenda on Wednesday night covered. Dr. Doherty said the Library project and revenue discussion. He also indicated that the Finance Committee may not have a quorum. Mr. Robinson was concerned that the Finance Committee may not have a quorum. C. New Business III. Routine Matters a. Bills and Payroll (A) There were none. b. Approval of Minutes Mr. Caruso moved, seconded by Mrs. Janowski, to approve the open session minutes dated January 13,2014. The motion carried 6-0. c. Bids and Donations Accept Donation from Friends of Reading Wrestling Mr. Caruso moved, seconded by Mrs. Janowski, to accept a donation in the amount of$500 from the Friends of Reading Wrestling to be used to support the coaching assistant for the wrestling team. The motion carried 6-0. Accept Donation from Reading Lacrosse Association Mr. Caruso moved, seconded by Mr. Robinson, to accept a donation in the amount of$6,000 from the Reading Lacrosse Association to be used to support the coaching assistants for the boys' lacrosse team. Mrs. Janowski asked about the number of assistants. Ms. DeLai responded that because of the speed of the game and player specialization it is desired to have additional coaches. The motion carried 6-0. Page 15 Calendar Mr. Caruso moved, seconded by Mrs. Gibbs, moved to cancel the February 10th School Committee meeting. Dr. Doherty explained that the agenda was light and we were scheduled to discuss the Naming of Facilities. At this point the Superintendent is in the process of forming the sub-committee. Mr. Robinson wondered if we should hold the meeting as scheduled in case there needs to be more discussion on the budget after the Financial Forum. Dr. Doherty indicated that the School Committee has voted a budget that has been higher than the Finance Committee's proposed amount. The motion carried 6-0. Mrs. Janowski and Mrs. Gibbs announced that they will be unable to attend the Financial Forum. Mrs. Gibbs followed up on Mr. Robinson's point that how is it possible to have the Financial Forum without the Finance Committee having a quorum. Finance Committee member Paula Perry shared that the Finance Committee is down two members and at times it is difficult to get a quorum. IV. Information V. Future Business VI.Adjournment Mr. Caruso moved, seconded by Mrs. Gibbs,to adjourn. The motion carried 6-0. The meeting adjourned at 9:15 p.m. NOTE: The minutes reflect the order as stated in the posted meeting agenda not the order they occurred during the meeting. At fail, Js 1; F. Dohe Ed.D. Superintendent of Schools Page 16 Identified Need Budgetary Rank Impact School adjustment counselors at the elementary and middle levels to providing more 1 1.0 FTE counseling to struggling students who need targeted social,emotional,and behavioral $65,000 supports to succeed. Instructional coaches for Mathematics to model effective teaching practices for staff 1.0 FE 2 and to help implement the new Massachusetts curriculum frameworks. $65,000 Additional special education staff to address the growing teaching and administrative 3 demands on teachers,the increasing complexity of the needs with which students are 3.0 FE presenting,the pervasive and growing proficiency gap between special education and $195,000 general education students,and the need to provide for more inclusive settings throughout the district Data or information management specialist to assist administrators and teachers in 4 FE managing,monitoring,reporting,and analyzing all of the educational data available to 1.0 00 districts and schools $50,000 Additional funding for professional development for staff,particularly in the area of 5 $50,000 behavioral health,tiered systems of support,and effective use of data and technology Tier 2 academic,social and emotional supports at all levels(e.g.general education 3.0 FE 6 tutors,staff trained in applied behavior analysis) $60,000 School adjustment counselors at the elementary and middle levels to providing more 7 1.0 FE counseling to struggling students who need targeted social,emotional,and behavioral $65,000 supports to succeed. Instructional coaches for literacy to model effective teaching practices for staff and to 1.0 FE 8 help implement the new Massachusetts curriculum frameworks. $65,000 Total for Priorities $615,000 Additional time for paraeducators to collaborate with teachers,serve as a teacher NR resource,learn how to modify curriculum and implement accommodations,and take $115,000 advantage of professional development opportunities(two hours per week for instructional paraeducators) Additional time for teachers to collaborate,learn,and grow in their professional NR practice(to be accomplished through additional funding for substitutes during the $30,000 school day or time beyond the school day for collaboration) Instructional technology specialist at the elementary level(currently five schools share 1.0 FE NR one full-time specialist) $65,000 Additional technology maintenance staff to service the increased amount of 1.0 FE NR technology employed throughout the district $40,000 Districtwide technology leadership position to lead and manage the day to day NR 1.0 FTE operations of our technology and data rich 215`century learning and teaching $95,000 environment Increased funding for technology maintenance and replenishment $50,000 NR Additional general maintenance staff for facilities department 1.0 FfE NR $50,000 Additional funding to allow for planned painting cycle of 15-20%of classrooms per $120,000 NR building per year TOTAL BUDGETARY IMPACT $1,180,000 NR-Not Ranked Historical Per Pupil Expenditures Reading versus State Average 15,000.00 -- 3,000.00 14,000.00 - 13,000.00 - - 250000- 1 '1-- - 2,000.00 10,000.00 - 9,000.00 :- - — 1,500.00 8,000.00 - - - --- - 7,000.00 - - 1,000.00 6,000.00 - 5,000.00 - - - __- - 500.00 FY06 FY07 FY08 FY09 FY10 FY11 FY12 •••State Average ammo Reading Difference Historical Per Pupil Expenditures Reading versus State Average 15,000.00 - 14,000.00 13,000.00 - - 12,000.00 11,000.00 -.- 10,000.00 9,000.00 8,000.00 7,000.00 6,000.00 5,000.00 FY06 FY07 FY08 FY09 FY10 FY11 FY12 ■State Average •Reading Year State Average Reading Difference Rank FY06 11,210 9,726 1,484 232 FY07 11,858 10,149 1,709 242 FY08 12,448 10,407 2,041 255 FY09 13,006 10,742 2,264 272 FY10 13,048 10,749 2,299 277 FY11 13,354 10,976 2,378 293 FY12 13,636 11,051 2,585 305 ' i P'0 0 p 0 0 0 0 0 O o O o 0 - - 4 0 0 0 O 0 0 0 0 0 0 0 0 O • Re '+Z s ;Ni7; N Ni! N i",'..' 0. - .• 1 '}1 O 0 CO to 01 o m o m 0 01 tD a 3';'-'1. 1,. . 1[ o D o w .1 0 0 .-1 0 0 0 0 0 N s+.s O 0 o 0 o 0 o 0 0 0 0 0 0 '•:SAY - • C ml. a o •Y� .,a .._ 1 N z "..04 N m N O 0 N O l cam co"' n 01 CO O OD M n m °l in - "Y t �.. ' p �'.E ri N N a-I '+ 0 0 0 0 0 0 0 0 N r'_f 1i zE -� N � Vi H CfO 1 n N Cm m m O CO O �1 01 N a OO 01 - --"4',. AI's-- e1 m N .Q a Ct I d m m M u aN-1 Is -- .,'`fi l ; i".t ` .:'z +�Ss_ n 'o[ 0 co):`. N ` N } y,m e+ co tD ei CO v v o .ti M n a p-°!�- a ' Iry u,;'7 N a m N CO CO 01 W to N M tD s ,,s: ti" r's5 ''�, : 00 2 ' n N in n N c_.:1 0 co ui m co Co 7,i p m , 0> a-1 N N M N N 0 rr. v o m v to to at co v m m m to to 4. °,a 1 C. n n n to tD tD tD 14 1` a n tD 01 -- N N F .�^p„.-■ N .-/ N N ri •-1 e-1 ei (V N N N - • C CY u 0 C u ^V Ct O. 0J V .' x d j " ''Y m CO n an tD CO 00 t.0 tD n 01 N .--1 t J � {{� � ';rC��+ , n tD tD 1!1 N R to tD tD n W CO p tD ;�!-F S._t _� G, M 'p y1 .s'•,1.. a ie• 0 0 0 0 0 0 0 0 0 0 0 0 0 0 • CU m u° N ±• C `t O p }r= N: NC C ate +} -' ->;•f✓' ...;`.,-i'.•';^ 4=,3, p 0) LL N r �O u1 o N of M a0 W m m ul sf ul O >. O 1� n O a N n N m 01 O O tD _ To a ' -,tai to n to tc tD i-: to td to to to to rri p . •l 0 N p .#. 7e et. Y�e tD N V O 01 01 Sr O to CO tD n 11111111 - X „ .1C N N M ..-1 tD 01 00 01 01 O .-1 01 O N4C <ti}.,yi\ ,4.'�l'h Zi'4,, 0 00•LL1 -.R_, C M M u1 m N 01 01 O to CC O Ol n 1:. N V1 Ill to u1 d Sr N V VI Sr M o ; 1 MilliiiiIIIIITIMI .-: "LL. "ll1 O O O O O O O m N M V sr n m 01 m u1 ti to N C to C IA O u1 OO 11.— t-iciciciciddciddooci t, to n 00 CO CO n n n n n CO oo .--1 to m ul Cr Sr M m '1' o o .-1 N o Q ."I CO tD m O 0 n ;trts--/M V n .-1 to Cr V1 O tD to 01 M CO 4 V1 m N .-1 m n CO n V tD .-1 O CO s eh m m a V a m o m tl1 o N CO u, 4,..:,-.1 t? ui u1 t!1 M to •a •V V . V to tit t'/1 • -C;t/1 V1 n to to m m Ni -i 0 .-i ,-i .-1 fi∎ sc YA N gr,f1.3,i .41 t u1 n m N tD 1-1 to O tD n a N .-1 3-5 441 N to M N 01 a• a lD O 01 M m '• K:- O 0o ao In ut M ti '1 ul n N O m C 2 r . al n 00 n .ti V CO lD Cr O 00 r-1 tD ,y.tD vi m vi in m ui in a a in ui V , ry 00 n n n n n tD tD CO 00 00 00 00 00 t.,, AZ l W Q KW l a Cr Cr a a a a a v v v v v '• 4 sY4Fi' Sa,0 V 01 n u1 CO 00 CO CO u1 co O w a- a.0 t0 N nf O 01 01 V o In CO tD n may., M M n .-1 00 00 tD n u1 O M V .-I p 7 T... IN N N M .-1 tD at 00 0• 01 O .-'1 01 O• • s,-�..'L" M C M rri rri M M v a a M • r`. 1 t•''go. • • ui •tri •N 01 01 O tD 0o •O 0u n ttst,' —,x - a1 4mi m m m m In v a to a s to v m to ✓ C. N 00 k 'C17 C> a., Of C 211 } e D.: • O N N M V M to n 00 al O N N A � 3• a4 �,O N N M V m to n 00 01 O .-1 N ,wO O O O O O 9 O O O ono 1'-,'- O O O O O O O LL ' '>I O O p 0 0 0 . y1 3 ..a FY2015 Superintendent's Recommended Budget School Committee Questions and Responses Introductory Section 1. Is the list of Unfunded FY'15 Budget requests in priority order? Currently, no, this list is not in priority order as listed on Page 7. 2. Could you give details of what Professional Development staff would get for$50K? Was there a specific program in mind? The two areas that we would have focused on include:strategies and best practices for addressing social, emotional, and behavioral needs as well as developing and implementing interventions in these areas and best practices for effective use of data and analytical tools to inform instructional practice. There is no specific program or vendor in mind. The additional funds would be used to send staff to conferences or other districts(and provide substitutes for their classes)or for outside consultants to provide training either during in-service time or, if necessary, during the school day with substitute coverage provided for them. 3. I'd like some context for the figure 36.9%of our total budget is spent on education. Does this percentage include accommodated costs? Where does this figure come from and is it calculated the same way from district to district? This figure is calculated based on data available in the municipal databank report which is found on the Division of Local Services(part of the Department of Revenue)website. The figure is derived by taking the total amount spent on education divided by the total municipal expenditures for FY2012 as reported to the DOR by the Town Accountant(on the annual Schedule A). What is reported by the Town Accountant as an education expense would include some accommodated costs(e.g.special education tuition, operations and maintenance expense)but not other accommodated costs(e.g. health insurance expense). 4. What is driving the need for a new health curriculum in gr 3-5? After about a decade of utilizing the Life Skills program as part of the Health& Wellness curriculum and hearing concerns that the materials were becoming dated and less engaging, a team of elementary and secondary educators were appointed by the Superintendent to conduct an assessment of the curriculum and to examine options. It was determined that the Macmillan/McGraw-Hill health curriculum would be most appropriate for our current and future program needs. Over the summer, all elementary Health& Wellness educators received training on how to best implement the new curriculum, mapped out units and lessons for each grade level, and then began piloting lessons this fall. The additional materials and resources will allow teachers and students to fully benefit from the curriculum, and they will also provide a better transition and vertical alignment with our updated Teen Health curriculum in the middle and high school. Overall, it allows educators to explore a variety of topics with students in a more current and engaging manner. Units are all presented in an age appropriate manner for each grade, and include topics such as: growth and nutrition, emotional/social health,personal health and safety, as well as drugs and disease prevention. Materials can be reviewed at the following website: http://www.mhschool.com/health/2005/student/MApickbook.html 5. Fig.22 indicates that$3425 is spent on schools. Do any of the other items cover education expenses(I'm particularly looking at Insurance)? 1 Some of the expenditures in the other categories are for the benefit of schools, most notably insurance which includes health insurance expense for all employees, town and school. 6. Throughout the budget,there are comparisons to our peer community group. I'd be interested to see MCAS results in Reading compared to peer communities. This does not have to be part of budget discussions though...could occur during next time MCAS is on our agenda. These charts are included below. As the data indicates, amongst these comparable peers, Reading ranks 8 of 13 for ELA MCAS, 10 of 13 for Math MCAS, and 6 of 13 for Science MCAS as measured by the percent of students scoring proficient or advanced(based on Spring 2013 MCAS Assessment). ELA MCAS- % Proficient &Advanced 95 - - 90 - - - 80 75 -1 :11 Oe <C ,.. ao % �,.. a�5 e� ��c 0e �� �° Math MCAS- % Proficient&Advanced 100 - 90 - - 60 — - 40 -- -- - - 30 -- 20 - - - - - cb Oe P� q� a� acz e�� se ��� �e `ter ��ti �r Lr hr ‘4° 2 Science MCAS - % Proficient &Advanced 100 - — — — 90 -- — — 80 — — — — — i ara� a°,mot y��e\a �`°� ��°c ay`9O •°q' az:> ySO) �`k<b �.�°�` '�0 ec, oe sk∎ 4.a° �` rem, ``, �a�y �e arc se �e .4.4e,"' ��r �o L 7. Why are we only proposing to add a social worker at the HS and not middle and elementary? If revenues had permitted, we would have added social workers at all levels. The needs at the High School were deemed to be of the highest priority given behavioral health data that we present and discuss in the budget document. 8. How do our 19 district-wide SPED programs compare to other districts? We have, essentially,six categories of programs as well as the RISE pre-school programs. These programs, as outlined in the budget book,service students with a variety of disabilities. Most districts in Massachusetts have a similar variety of programs although they may not have all of the programs we do. In addition, there are some districts that have specialized programs that we do not. For example, North Reading hosts a program for individuals with hearing disabilities which we do not have. Most,at a minimum,have programs for students with autism, language and specific learning disabilities, and intellectual impairments in addition to learning centers. A number of districts have begun to create programs for students with social/emotional needs over the last several years and this number is expected to continue increasing. 9. Why do we continue to buy new technology and apply for grants when we don't have the training to use it?Why do we continue to purchase when we are having trouble keeping up with what we have? Over the past several years, we have provided our teachers with many different professional development opportunities around the use of technology in the classroom. One example of that is the Expanding the Boundaries of Teaching and Learning Class which has provided hands-on, intensive training to nearly half of our teachers over the last several years. Currently, there is a second generation of this class being offered to around thirty of our teachers. However, as we all know, the pace of technological change is very rapid and there are new technologies and applications coming out every year. If we don't commit to providing professional development each year, we risk falling behind and becoming reliant on obsolete technologies. 3 The vast majority of the technology that we have been purchasing over the past several years has been to replace technology that has become obsolete, is no longer supported by current software,or can no longer support current bandwidth speeds. Purchases of other newer technology, most notably iPads, are motivated by the significant positive impact that these devices are having on student learning and engagement. 10. It is noted that the technology ratio is 714 devices per technician and the optimal amount would be 500.What data supports this argument? There are two notable references that support this—although both documents include even lower ratios. We based our optimal on what we felt was reasonable and affordable for our community. The first reference is "Technology in Massachusetts Schools:An annual report based on data submitted by districts in 2011"produced by the Massachusetts Department of Elementary and Secondary Education in June of 2011 (this was the last year that this annual report was produced). On Page 22, in the section entitled"Technology Support", the report states, "In order to minimize downtime and maximize the potential of technology to impact learning, the Department's technology guidelines recommend that districts have the equivalent of one full-time position(which can include contracted services)to support every 200 computers. In 2009-2010,fewer than 18 percent of districts had this level of support. On average, according to district data, a technical support person maintains approximately 445 computers." The second reference is entitled, "Local Technology Plan Guidelines(School Year 2010-11 through School Year 2014-15)"also published by the Massachusetts Department of Elementary and Secondary Education. The introduction to this document states, "These guidelines are designed to help districts develop purposeful long-range technology plans. While not mandated, the guidelines represent recommended conditions for effectively integrating technology into teaching and learning." It goes on later to say, "These guidelines are based on the School Technology and Readiness(STaR)Chart1 developed by the state's Educational Technology Advisory Council(ETAC). Using the STaR Chart,along with advice from stakeholders across the Commonwealth, the Department has developed this new set of guidelines for schools to use in technology planning. These guidelines are not mandated but rather recommended benchmarks for districts to meet by the end of the school year 2014-2015. The Department will use these guidelines to gauge the progress of districts'implementation in order to approve their technology plans annually." Under Benchmark 4,Accessibility of Technology, Section E. Staffing, Subsection 3 reads, "The district provides at least one FTE person to support 400 computers. Technical support can be provided by dedicated staff or contracted services." 11. Have we really gone ten years without any districtwide technology leadership?This is very alarming. Technology leadership has been provided at the district level by a number of people including the Superintendent of Schools, the Assistant Superintendent of Schools,and the Network Manager. However, Reading Public Schools does not employ a full-time Director of Technology as many other school districts in Massachusetts do. With the leadership of this full-time function resting on the shoulders of several different members of the leadership team who already have full-time jobs and responsibilities of their own means that this function is not led as effectively as it could be. The need for a district Director of Technology position has been discussed in each of the last ten years of budget discussions. 12. How much will the IT Audit cost?It is being done in conjunction with the Town?I would propose no new purchases until this is done. 4 Based on school districts that have had such an audit performed in the last couple of years, we estimate that this will cost between$15,000 and$20,000. This audit is not being performed in conjunction with the town as it is primarily focused on the infrastructure, technology,and staffing necessary to support educational technology versus operational technology. 13. What is the optimal square footage per maintenance staff?It is noted that we would like to go from 433,333 to 325,000.Where is the data that supports why this is necessary? Last year, we administered a survey to a number of area districts regarding maintenance staffing as part of our discussion to reclassify the general maintenance position to an electrician position. Those survey results revealed that the average number of square feet maintained per maintenance person was 217,300. We know that we are not able to afford to get to this ratio, but felt that 325,000 was a reasonable compromise position. 14. Can the painting program be placed in the capital improvement plan? Historically, based on the definition of capital projects, we have been told that painting is an operational rather than a capital expense. 15. Please provide the historical costs for substitutes. The table below shows the historical expense for substitute teachers going back to FY2005. FY2012 is the year that we switched from using a third party to provider to employing our own substitutes. FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 279,801 273,796 268,293 307,738 299,587 307,608 392,771 239,941 233,843 Budget Drivers 16. The budget includes a 2.5%increase for non-union personnel.What was it last year and did everyone get the same percentage? Last year's budgeted COLA for non-union personnel was 2.5%. Not all individuals received 2.5%. The range was 1.0%to 4.0%. 17. Please provide the rate comparison for substitutes. Please see attached"Substitute Pay Rate Comparison". Below is the average, high, low, and median rates based on the data collected from other districts. Non-certified Certified Short Term Average $70.42 $78.86 $109.65 High $85.00 $95.00 $265.96 Low $60.00 $75.00 $60.00 Median $75.00 $85.00 $125.00 18. What is the 3%contractual rate increase in the special education transportation?Do we negotiate this? 5 We participate in the SEEM Collaborative's regional transportation network for special education transportation. The collaborative approach has resulted in significant savings by sharing transportation to the various out of district special education schools among districts. The SEEM collaborative bids special education transportation in accordance with Chapter 308 and is responsible for managing the transportation contract with the provider. The 3%rate increase reflects the contractual increase for next year. 19. Figure 4: Can we point to anything that caused the number of students on IEP's to increase by 65? The data in Figure 4 is the number of students on in IEP's as of October 15t of the given school year as reported by DESE. This number fluctuates during the course of the year. In the prior year,for example, the number dropped by 31 students. We submit student information data to the state three times per year. The number that is shown for 2013-14 is the number reported to DESE in the June 2013 submission. The figure that was reported in the October 1,2013 submission is actually 767. 20. The budget proposes an FTE increase of 4.8 of which 3.2 go to special education. How does this compare to the last few years?It seem like the only positions we are adding each year are for special education. Last year, the majority of positions added(4.6)were in the regular day budget and these were for the high school due to higher than normal enrollment increases. In the prior year, there were four special education positions added to the operating budget but this was due to a reduction in the IDEA grant, which funds special education positions. In each of the last several years, we have had to add special education paraeducator positions. These additions are due to changing and increased needs of special education students, as well as the growth in the RISE Pre-school program. Cost Center Budgets Administration 21. Why are there MASC dues?I thought we took this out last year. While this was discussed, it was never agreed that the expense would not be included. 22. What is the 89.5%increase in advertising? Based on historical actuals, FY2014 appears underfunded and the amount has been adjusted for FY2015. One Globe advertisement costs us$2,500-$3,000 per add and we are assuming at least one Globe advertisement for FY2015. 23. What is the 33.8%increase in equipment? Again, looking at historical actuals, FY14 appears underfunded and the amount has been adjusted for FY2015. The one known area where a significant increase is expected is for photocopier leases. Our current lease expires in June of 2014. We have examined current state contract leasing rates and,based on the copier suppliers that we would likely utilize for our new lease, rates have been adjusted up accordingly. 24. What"employee benefits"are included in Other Expenses? Is this health,life insurance,etc.or something else? 6 The employee benefits included in the administration budget are the district's matching contribution to tax sheltered annuities for members of the teachers bargaining unit. By contract, teachers hired after the 1998-1999 school year(these are employees who are not eligible for sick leave buyback)are eligible for an annual$150 matching contribution to their tax sheltered annuity. We have approximately 55 teachers who are eligible for this benefit this year. 25. Is the increased revolving fund support for clerical salaries sustainable? We do feel that this offset is sustainable. The offset is provided to offset the additional time and effort of central office administrative assistants used to support our extended day,summer school, and adult education programs. Central office assistants are responsible for collecting and depositing receipts, ordering of supplies and materials, time and attendance entry,payroll administration, and financial reporting for these community education programs. Those programs have grown significantly over the past three years and required increased effort of central office support staff. 26. What is the increase in revolving fund support?And which revolving fund is used to support the Administration cost center? Please see question and response above. Regular Day 27. If we reduced the COLA assumption slightly(say 2.25%or 2.0%),what would be the savings that could be applied to cover some of our unfunded budget requests and what would be the impact on the average teacher's salary? The 2.5%COLA that is discussed is the COLA proposed for non-represented employees who make up approximately 7%of the entire permanent work force of the school department. Reducing their COLA slightly would yield a savings to the FY15 budget of approximately$10,000 to$20,000 and would have no impact on average teacher salaries. 28. I'd like to see Figure 77 expanded by adding four columns: A total difference from previous year and%change from previous year column after both FY 14 Actual Salary and FY 15 budgeted Salary. These revised tables are provided as an attachment to this Q&A document but we are not able to incorporate them into the budget book. The width of the table would be prohibitive and to reduce it to enable it to fit on the page would render it nearly unreadable. This Q&A document, however, is included as an Appendix to the FY2015 School Committee Budget Book. 29. I don't understand how Figures 76 and 77 tie together. Figure 76 says Regular Day Salaries increase to$22.4 million(adding the first three salary lines together). Figure 77 indicates Regular Day Salaries increase to$22.8 million. I'm having the exact same confusion on figures 82&83. Could you clarify for me? The salary figures provided in Figure 76 are net of the budget offsets whereas the salary information provided in Figure 77 are actual salaries for staff and do not include offsets since offsets are provided as an offset to the overall salary line in the budget module. Further complicating the comparison is the fact that Figure 77 does not include stipends as these are considered"additional pays"rather than salary. 7 Figure 77 also does not include employee benefits(e.g.sick leave buyback and longevity)whereas Figure 76 does include these amounts. 30. Two questions regarding our current use of Full Day K revenue to support staff salaries: First, is it appropriate to be depleting this fund,when we know we will need this money to help bridge the gap when we move to free,full day K? Second,when this revenue stream goes away,which we know it will,how will we cover the$800,000 in salary costs we have been using this revenue to support? We felt we had to maintain the offset at the same level that it was at last year,namely$820,000. If we had attempted to decrease the offset amount, then our overall budget increase would have been even greater with less of an offset. For example, if we had reduced the budget offset to$600,000, then our budget request would have been over$2.1 million—or an increase of 5.4%. When this revenue stream is depleted, the lost revenue would be made up by the increase in Chapter 70 funding that we would get as a result of having all of our full day kindergarten enrollment included in the Chapter 70 funding formula(presently, those children who pay tuition—over 60%of our kindergarten enrollment—are counted as half-day children under the state's Chapter 70 funding formula). 31. Why such big increases in stipends and dues&memberships? The stipend increase is due to the addition of curriculum chairs across all grade levels to provide curriculum and instructional leadership in the absence of instructional coaches in math and literacy. This adds$17,500 to the budget. In addition, the stipend schedule for non-athletic differentials was re- negotiated last year. In many cases,stipends are slightly higher than previous stipends. These amounts were not reflected in the FY2014 budget but are now included in the FY2015 budget. The dues and membership line increase results from the addition of the dues for Project Lead the Way at the middle and high school levels(formerly paid for from a grant),as well as expenses related to scheduling which should have been captured under instructional services rather than dues and memberships. This will be corrected in the FY2015 School Committee Budget document. 32. What is the contractual rate increase for transportation? We have a five year contract with our current transportation vendor. In that contract, transportation rates increase by 2%per year. 33. How many homeless students are we transporting? Where are they being transported from?Are there any state level reimbursements for this new expense? Has this been pursued with our state reps? Would this fall under Title 1 funding? I am very sympathetic to this and absolutely feel we should do this but we shouldn't just except on our dime. We are currently transporting two homeless students. They are being transported from temporary housing as arranged by state or non-profit homeless assistance agencies. The mandate to transport homeless children is under federal legislation, the McKinney Vento Homeless Assistance Act. The McKinney-Vento Act"ensures homeless children transportation to and from school free of charge, allowing children to attend their school of origin(last school enrolled or the school they attended when they first become homeless)regardless of what district the family resides in. It further requires schools to register homeless children even if they lack normally required documents, such as immunization records or proof of residence." 8 Due to the efforts of State Auditor Suzanne Bump and her research demonstrating this as an unfunded mandate, the state began issuing reimbursements for homeless transportation in July of 2013(for expenses incurred in FY2013). The state reimbursed us for nearly 100%of our expense. However, under the state finance regulations, the reimbursement is considered a general fund receipt(meaning it was deposited to the town's general fund and, therefore, could not be used as an offset to the school department budget). While Title I does permit the use of funding for services to homeless students, neither of the current two students are attending Title I schools. 34. Why are the regular day stipends up 20.5%? This increase is driven by the addition of$17,000 for new curriculum leader positions for Math and ELA across the district. These positions will attempt to partially fulfill the role that would have been filled by full-time instructional coach positions. 35. Why are employee benefits up 15.5%? Employee benefits include longevity and sick leave buyback payments to staff. This line item is up due to known and anticipated retirements in FY2015 and the sick leave buyback amounts that will be owed to these employees. 36. What is the math increase of 13.6%? Would this not fall under the elementary curriculum increase? This is the increased building level expense, most notably at the elementary level,for math workbooks and consumables associated with the new math curriculum. Special Education 37. I'd like to see Figure 83 expanded by adding four columns: A total difference from previous year and%change from previous year column after both FY 14 Actual Salary and FY 15 budgeted Salary. These revised tables are provided as an attachment to this Q&A document but we are not able to incorporate them into the budget book. The width of the table would be prohibitive and to reduce it to enable it to fit on the page would render it nearly unreadable. This Q&A document, however, is included as an Appendix to the FY2015 School Committee Budget Book. 38. Why is actual FY'14—Behavioral Health Coordinator listed at$35,765 vs.the budget of$60,734? And,why is FY'15 budget down to$59,450? The behavioral health coordinator was on leave for the first three months of the school year. The amount shown in the FY'14 actual column is the remaining amount to be paid to this individual from the date of her return to the end of the year. The FY'14 budget amount was higher than what the individual received as a salary for FY'14. The FY'15 amount reflects a 2.5%increase over the FY'14 actual annual salary for this individual. 39. Why is Team Chair salary down 10%or$31,153 when FTE of 3.4 remains the same? 9 There is an error in the FY'14 Actual Salary column for team chairs. We have two team chairs that started mid-year and their annual salary was projected incorrectly as the mid-year start date was overlooked. The amount was overstated by$37,919. The true projected FY'14 salary for the team chairs is$270,597. These corrections will be made in the final School Committee budget version. 40. Why is Secretary down 5%or$4,292 when FTE of 2.0 remains the same? As was the case above, the special education secretary position was vacated in October and replaced in November. An error was made in calculating the actual FY'14 salary obligation as the mid-year start was overlooked. The amount was overstated by$6,872. The true projected FY'14 salary for special education secretary is$75,043. These corrections will be made in the final School Committee budget version. 41. Why are Legal Services up 50%? If you look at the last two years of actual spending, you will see that we have averaged$63,742. This year, year-to-date through December, we have already spent$33,000 putting us on target to end the year very close to that average. We are utilizing our special education legal firm for a number of things in addition to legal counsel for unilateral placements,special education hearings, and settlement agreements. In addition, we consult with this firm when we are addressing non-special education student issues. We are also utilizing them to assist with providing professional development to staff(we have a lot of new staff,particularly team chairs)on special education law,processes, and procedures. They also review or policies and student handbooks and assist us with the development of policies(such as the new harassment and bullying policy). 42. Why is Department Head up 159.6%? Over the past several years, the high school has had a special education department chair that,like other department chairs,has carried a 0.6 teaching load while serving as a 0.4 department chair. This year, SY'13-14, the high school department chair position became a full-time department chair position. This change is reflected in the staffing table in the FY'14 actual salary column and this new position is maintained in the FY'15 budget. 43. Why is Professional Development up 56.3%? We have been fortunate, over the last few years, to have benefited from a significant grant award for special education professional development. In FY2010 and FY2011, we received no federal special education professional development grant funding. Then, in FY'12, we received over$52,000 which was ten times higher than the amount we received in FY2009, the last year that we received these funds prior to FY'12. The source of this large increase was unexpended ARRA funding that the state had to disburse to districts. In FY'13, this grant dropped to$31,000 and this year, it has dropped to$19,000. We believe that the funding for next year will be very low or non-existent. Therefore, we have had to allocate an amount in the operating budget to ensure that we are covering the professional development needs of staff next year absent federal grant funding. 44. Why is Testing&Assessment up 61%? 10 There are a number of new editions being issued for several of the instruments that we use for special education and psychological testing and assessment. 45. Why is transportation up 11%? This is both in-district and out-of-district transportation. The increase reflects both the contractual rate increase for the special education transportation vendor(3%)as well as the transportation necessary for the additional out-of-district placements that are included in the FY/15 budget. 46. With the Out of State Tuition,did we see this coming? How is it that we don't find out about increases like this until we receive the budget? History shows that there is great variability,particularly in this tuition line. One placement at a private out-of-state school can cost anywhere from$100,000-$200,000. An out-of-state residential placement can cost over$300,000. Typically, we are aware of students that are in-district who, due to their growing needs,may require services beyond what the district is able to provide at some point in the future. It is always our goal to provide services in the district wherever and as long as possible. But there are times when an outside placement is necessary from a district perspective or desirable from a parent perspective. There are,however, other times when we have students placed in out-of-district schools whose families move into Reading from other districts. Based on special education regulations, the responsibility for paying those tuitions then shifts to our district. This year, we have three such students who have moved to Reading for whom we will be responsible for out-of-district tuition payments next year. In sum, there are times when these increases are predictable and times when these are not. You are learning about these increases at this time as these discussions and analyses are occurring as part of the budget process. While we may decide that it is in our best interest to budget based on certain assumptions regarding placement, these placements do not always come to pass. 47. How many students does the increase in tuition to collaboratives represent? We are assuming that we have ten additional students attending collaborative programs next year. 48. Why is the Occupational Therapist up 6.8%? Steps,column changes, and assumed cost of living increase for occupational therapists in the district (they are part of the teachers bargaining unit). 49. What is included in consulting services? Why the increase of 21.5%? We use consultants in three major areas—vocational services,special education programming consulting(e.g.implementation of the Massachusetts Tiered System of Supports), and BCBA(Board Certified Behavior Analysis)services. The increases are coming from vocational services and BCBA services due to an increase in the numbers of students requiring these services. 50. Please break down the consulting expenses for special education for this year and in the proposed budget.Consulting services for special education are$262,000 for this year and increase to $319,000 next year.We expended only$25,000 in 2011. 11 Below you will find a breakdown of what was budgeted in FY'14 for this category and what is included in FY'15. Please recall that in FY'11 and FY'12 approximately$100,000 in EMARC Vocational services was being charged to the tuition line rather than the consultation line. Thus, the actual expenditures in this line for FY'11 should have been more on the order of$125,000 and for FY'12$166,627. FY14 FY15 Wediko 65,000 65,000 EMARC 178,000 199,320 ABA/BCBA 17,500 48,700 AAC/AT 2,450 6,350 Total 262,950 319,370 51. Why is speech up 400%? What does this represent? Speech services are required for one of our out-of-district students. 52. Why are Stipends up 159.6%or$47,664. What is this? This is where the high school special education department chair expense is captured. The historical figures represent the 0.4 department head stipend and allocation. As discussed above, the position is now full-time and 100%of the salary is now allocated here. Health Services 53. What is the dollar amount for competency stipend? Competency stipends are$500 per competency. 54. Do we really need to increase our hourly nurse substitute rate to$125?Are there nurses out there who will work for$75? This is a 67%increase. The average of districts surveyed is$117. The median is$125 with a high of$180 per day and a low of $75. The proposed rate of$125 is not an hourly rate, it is a daily rate. 55. Can you expand on what the competency stipends are? Are they one-time stipends or permanent salary increases? Competency stipends are an additional amount of$500 that are applied annually to a teacher's salary upon demonstration that they have met one of several competencies including dual certification in special education and the teacher's current teaching area, National Board Certification, and National Institute for School Leadership certification, to name a few. Once the employee demonstrates that they have this competency, they receive this stipend each year. A teacher can receive more than one competency stipend if they demonstrate the competency in more than one area. Athletics 56. Do we have enough included for our uniform replacement goals? I do not want parent support groups being asked to fund new or replacement uniforms. 12 The intent is that the requested amount would allow for replacement of two to three teams'uniforms in a given year. The funding in the athletic budget funds only those uniforms which the district"owns"or takes possession of at the end of each season. This would include,for example,football, basketball, baseball, and softball. Parent booster organizations typically fundraise for uniforms when they want their team uniforms replaced ahead of the replacement schedule. Parent booster organizations are not ever asked by the district to fund new or replacement uniforms. 57. Have we included enough for equipment? Again,I do not want parent support groups buying footballs,baseballs,lacrosse balls etc... Typically,parent booster organizations are not funding supplies and equipment. 58. Could I please have some history on the non-athletic differential salary schedule negotiations? Also,what were the significant increases in stipends? The revision of this salary schedule was something that was bargained as part of the 2011-2014 CBA. It was agreed that a labor-management committee would meet to discuss the roles and positions and adjust compensation according to the time and effort required for the various positions. Those discussions resulted in a revised non-athletic differential salary schedule that went into effect for the final year of the contract. We have attached to this Q&A document a listing of all of these differential amounts for 2012-13 and 2013-14 and the differences as well as the overall budgetary impact based on the revised amounts. Extracurricular Activities 59. Why is he professional salaries line up 35.9%compared to Athletics which is only up 4%? I understand stipends but that is a different line at 18.6%. The driver of this increase is stipends and results from the re-negotiated non-athletic differential salary schedule that went into effect this school year. The schedule had not yet been finalized when the FY'14 budget was finalized and, therefore, those new stipend amounts were not included in the FY'14 budget. Many of the stipend amounts did increase in the new schedule. District-wide Networking and Technology Maintenance 60. Please provide a copy of the salary survey that was used to support the increase in salary for the technicians. Below is the survey data that we were able to collect based on districts with similar positions: District Low High Amherst-Pelham 50,621 70,418 Masconomet 44,491 55,765 Foxborough 51,411 53,750 Chelmsford 47,500 66,000 Dracut 53,154 56,000 Bellingham 53,040 Wrentham 52,010 13 Tri-town 32,500 48,000 Wilmington 41,702 51,074 North Reading 44,253 59,749 Westford 42,000 51,000 Average 46,607 56,862 Reading 38,000 41,664 Reading(FY'15) 48,000 50,000 61. How was$20,000 determined to be the correct amount for equipment repair? This request came from our Network Administrator who believes that the$10,000 we have budgeted in FY'14 in place of warranties is not enough to cover more than one failure of a critical component on the network and in some cases not even sufficient to cover the failure of some of the higher end components. He requested that the amount be increased to$25,000 stating as this amount is the sum of the cost of the two most expensive pieces of critical equipment that are necessary for the network to function. Basically it would cover the complete failure of our core switch and all its modules as well as a failure of the key Network Storage components. School Building Maintenance 62. I would propose that we leave line 430 Extraordinary Maintenance at the FY'14 Adopted amount. Actually, I would propose considering the redeployment of these funds all together as we should be going to the Finance Committee for reserve fund transfers in these instances. I think that there is some confusion regarding what is budgeted in this category. Under regular building repairs and maintenance, we include planned projects and maintenance activities. However, there are always items that we do not plan for—most small to moderate and some larger. Typically, we do go to the Finance Committee or Town Meeting for the larger projects(e.g. boiler replacement at Joshua Eaton). But other projects(e.g. an unplanned unit ventilator breakdown)would come from these funds. Having to go to Finance Committee for each of these occurrences would prohibit us from being able to respond quickly to these needs as they arise. These are not unusual repairs;merely unscheduled repairs. 63. What is the Licensed Maintenance increase of 94.2%? This is the replacement of the general maintenance position with the electrician position that occurred in the spring of 2013. You will see a corresponding decrease in the general maintenance line. 64. Explain the manager salary up 19.2%. The FY'14 adopted budget is lower than what was negotiated with the new Facility Services Manager. The FY'15 amount reflects a 2.5%increase from the FY'14 actual salary amount. 65. The 8.7%increase in professional salaries seems to be driven predominately by a 19.2%increase in the Manager salary line(figure 99). Why such a large increase? Please see response to similar question above. 66. Why are substitutes up 4.4%? 14 Substitute expense is a highly variable expense item. It is based on the number of vacation,sick, and personal days that custodial and maintenance staff take from year to year. With the increasing seniority of our staff,comes an increase in the number of vacation days that staff is entitled to. This requires more substitute coverage. Sick time, on the other hand, is very unpredictable. When we budget this expense, we typically rely on the FY'13 actuals as opposed to FY'14 budgeted. When compared to actuals,you will see that this expense is actually down from FY'13 actuals. 67. What is the"Other"line under Contract Services? This includes pest management services,pump and drain services, water treatment services,as well as occasional miscellaneous services(waterproofing, roof inspections, etc.). 68. Why is Software Licensing and Support up 9.8%? I didn't see anything in the narrative. I believe you are looking at the line above, which is "other";software licensing and support is down 2.3%. 69. Why are General Repairs up 7.5%? This line has been budgeted based on FY'13 actual rather than FY'14 budgeted. The increase from FY'13 actual is less than 1%. Special Revenue Funds 70. We had a healthy balance of$648,400 as of 30-Jun-13. Refresh my memory as to what level we can dip into this and does an amount used have to be for the particular program it was collected for? We can offset as much as the balance in an individual account will allow. However, the fund can only be used to offset the particular program for which it was collected. For example,athletics receipts can only be used to offset athletics. We have, with the exception of FDK, tried to always match the budget offset to the anticipated annual revenues. If we were to draw down more funds each year than what we take in, then eventually, the fund balance would be depleted and we would be relying on the revenues coming in during the year. If a revenue assumption turned out to be too high and the budget offset could not be met, the general fund budget could go into deficit. Further, once the higher level of offset can no longer be supported, the budget offset would have to be reduced and either the budget would have to be cut or additional revenue provided to support that former higher level of offset. 71. What are the educational and reporting impacts of moving a.6 federal grant funded special ed position into the general fund? Does the position change to serve regular day students? If so, what is the educational driver for this change? If not,are we under-reporting our Special Ed costs by this.6 FTE cost? While there is a budgetary impact, there are no educational or reporting impacts. The position will remain as a special education position and does not change to serve regular education students. We are not under-reporting as our reports to the state include all staffing and expenses whether they are grant funded or general fund expenses. 15 • 72. I'd like more details about the cuts to instructional and tutoring supports at Killam,Wood End, and Joshua Eaton. We are currently using Title I funds to provide tutoring support at our three current Title I schools(Killam, Wood End, and Joshua Eaton). Some of the tutoring is provided during the school day and some is provided before or after school. With the anticipated reduction in Title I funds, we would need to reduce the number of hours that tutoring services can be provided to students accordingly. General Questions 73. Why the significant increase in dues and memberships in both general education and special education?What specifically does this go towards? Some of the increase in general education is due to the dues we are obligated to pay to participate in Project Lead the Way. These dues, which cost$4,000, were formally charged to the PLTW grant we received. That grant ends at the conclusion of this school year. The remaining difference was actually an erroneous entry for language translation and other miscellaneous services that should have been charged to instructional services in the other expense category. This will be corrected in the revised version. As for special education, the dues and membership line in that cost center is actually down 8.4% in the FY'15 proposed budget. 74. What amounts have we spent and are you proposing in the new budget,which are required as a result of aligning with Common Core?What budget costs are directly attributed to the change in state standards-both for materials and PD? It is difficult to give a clear cut answer to this question. There are not necessarily expenditures included solely for the implementation of the new Massachusetts Curriculum Frameworks. The materials that relate to the new curriculum frameworks are the consumables that we are purchasing to support the new math program that was implemented this year as it is aligned to the new frameworks. That increase is around$10,000. With respect to professional development, there are no activities that are designated exclusively for implementation of the new frameworks although some funding is allocated for math and literacy curriculum work and professional development. These activities are not just focused on alignment of curriculum but are also focused on improving lessons and instructional practices in general. No more than$40,000 of the professional development is specifically targeted at helping teachers to implement and adapt to the new curriculum frameworks. 75. What would be the increase to our per-pupil if we were to fund all of the unfunded requests? This calculation is not as straightforward as it might seem as the per-pupil numbers reported by DESE are the result of complex analytics based on the End of Year Pupil and Financial Report submitted by each district. That being said, as a "back-of-the-envelope"calculation, if the additional$1,180,000 of unfunded requests were included in the FY'15 budget, our per-pupil would increase by approximately $260. 16 Substitute Pay Rate Comparison District Description Daily Short Term Long Term Danvers Daily or a couple of weeks $75.00 $75.00 Lonog Term,up to 45 school days $150.00 Over 45 school days,step and scale Step/Scale Dedham Non certified subs $65.00 Certified subs $75.00 Easton Daily Rate $75.00 $75.00 After 20 consecutive days in same assignment $100.00 Rate can be raised if not successful finding LT due to subject matter $150.00 Hingham Short Term,per diem rate $83.00 $83.00 Short Term after 10 days $94.00 $94.00 Long term assignments(40-90 day)B-1 $235.60 Lawrence Short Term,up to 10-15 days $80.00 $80.00 Long Term rate $218.84 Lynnfield Daily Rate $70.00 NA Long Term Subs are B-1($46,429)after the first 10 days $257.94 Manchester-Essex Daily Rate,first 15 days $70.00 $70.00 Daily Rate,after 15 days $75.00 $75.00 Long Term for 1st 15 days $125.00 Long Term after 15 days $185.00 Mansfield Daily Rate $85.00 $85.00 Long Term subs are teachers who are available everyday $100.00 Long Term(certified)sub filing in for an extended period(maternity) $125.00 Marshfield Short Term,up to 21 days $75.00 Long Term rate is B1($42,000)on 21st day $233.33 Methuen Daily Rate with HS Diploma or Associates Degree $60.00 Daily Rate with Bachelors $80.00 Daily Rate with MA DESE Cert $85.00 Retired Methuen Public School teachers $90.00 Long Term,after 11th consecutive day in same position, must be DESE Licensed $211.80 North Andover Daily Rate $75.00 Long Term rate after 10 consecutive days in same assignment $213.49 North Reading Daily Rate,up to 20 school days $60.00 After 20 days rate is$75 for balance of the year $75.00 Long Term,30 days or more in assignment B-1 per diem rate $221.58 Reading Daily Rate, Non-Certified subs $65.00 Daily Rate,Certified subs $75.00 Long Term(maternity/long term illness) $100.00 Stoneham Daily rate $60.00 Short term is defined as less than 30 days $60.00 30 or more days $100.00 Wakefield Building Sub $72.00 Daily rate $60.00 Substitute Pay Rate Comparison District Description Daily Short Term Long Term Short Term,after 5 days for same teacher $72.00 Long Term,B-1,after 30 days for same teacher,retro back to day 1 after 30th day $240.57 Westford Daily Rate $70.00 Short Term,first 15 days in same assignment $70.00 Short Term,after 15 days but less than 8 weeks,B-1 or M-1 $230.68 $265.96 Long Term,LOA of 8 weeks or more,start at B-1 or M-1 $230.68 $265.96 Wilmington First ten days** $65.00 Days eleven plus** $75.00 $75.00 Days eleven plus w/license/cert** $80.00 $80.00 **These days need not be consecutive Extended Assignments Days 11-29 in same assignment $85.00 Days 11-29 in same assignment w/license/cert $90.00 30 Days or more in the same assignment $100.00 30 Days or more in the same assignment w license/cert $105.00 60 days or more in the same assignment $125.00 91 days or more in the same assignment(Bachelors,Step 1) $224.43 Winchester Daily rate-subs assigned to each building $75.00 Less than 40 days $75.00 Over 40 days pd per diem, B-1 or M-1 depending on their education B-1 or M-1 Woburn Daily Rate,no degree $75.00 Daily Rate with degree $95.00 Long Term Rate,after 20 days rate changes to Step 1 of teachers scale x • of ti w , e *3 e * * * * * * * * * e * * * * * * * * G y O1 h tT .Y to ei 01 01 00 CO N N N N. 01 0o to O N ltl tD N t U. y ; to M N. N 00 R 0 Vi N ti R Ct ca N 01 Ni t0 Ni N ti b u E u m eE 2 4 Ea Q " O et O s. M N O N ul to ul M in 01 to 00 00 O H tD 00 O O M 00 1-1 01 H e< d 40 R 01 •-1 01 N CO O R o1 0O 0n O CF O t0 00 0 0 N. 40 O O VO H N. t/1 N O1 O M N O N N n ..1 co, 01 co O O CO O O _ 01 O1 tO M to t0 M n: K 00 co O N d' Q1 ''' g .ti �F u E .. m N N N N N rn M N-i C N N ti N �-1 z-1 N N in.h H j Q ,-1 C N .0 = 01 t0 LO O rn O 01 01 M 00 N N 40 O N O O 00 O .-1 N N d 71 u1 CO N 01 N 01 O CO CO 01 .-1 N V <i M .-1 M O in N O W A tO N 01 N <l O 4-1 .-1 N 00 O en O N N ill 00 M CO CO 00 N 00 to 01 O 00.--I 01 V N R CO N. CO CO cr V 40 1.0 01 a' N' u1 N U. y .-I 01 V V d' O CO N CO M LID <4 r� Ol or N O NI M in .7 7 00 N N in 4 O M N 01 V N 4 00 01 N V <4 N CO N n 41c V N O 3 F N <-I CO M M O u1 O CO t0 O V 00 O O O in o O O N O d LL N. 01 .0 eF a O NI u1 M 01 N 00 N 00 N. NI 0 Ni .�i r1 N 0 Ni N 00 m Ni LL CO II 01 w m 7 N <-1-1 N O H N ti NI CO 031 C Ni N 0000 N <4 R N 01 <. ON 1 V en V 1i N C M O N tD ti Ni t •..i ..-1 .-i N N t0 N .0 ? u lc. N e2 E >. O � N t0V N N NO b■ O 4 N a Doo ti N ti 01 to M LOO ,--,CD 0 1-1 V) V co G 111 .. N O CO N ti O 40 01 b O M N Oi <4 N V R O CO 03 O <` u O 01 00 00 06 ti C. ul N ul M 01 ..- R 01 N Ot N .0 > Q " N N co N CO O 00 to V N H T N 4 ti el O >. `ti tL 1 0 N V' V O u1 co 0000 O N O 0 0 0 0 0 0 0 N 7 m N CO 00 O O N O O N N 40 M 0 0 0 CO N o O O a - t0 co tli rd 00 v to N 00 o m o0 0 0 v .-i tri 0 00 00 1M O L o O V O 1N.: <M M 0u0 0 N r1 60 l O ',-,1 <t0 N; M M O P: uN l a O O N 00 0 00 N� t0 O Oi 01 OO t0 Oi t0 V Ol m N st 0O <"7 m tD M N N N V 0 CO M V O u1 40 N N 40 0 M M N N N N u1 .7 t0 M N co or in Ct CO u1 tD a' ,-I N 7- .-1 t0 Vi V LL N ▪ LU 0 .-i CO M M 0 0 0 CO 40 0 •0 CO 0 0 0 4/1 0 0 0 1 O LL N. 01 Ct d' d' u1 NI u1 M 01 N 00 .-I 00 N .--I 0 .-1 .-1 N 0 N V 0 N t0 N ci c-I .-1 • To m LL U Y Q CY o E. LO r1 rn CO 00 M .7 N .7 O o LO V in 0 O N O o r1 M N O N N N O O <i i 0 N O N n 00 O O N O 01 N O M N 05 Cli N 00 t(UU t0 1n rmrl N 01 00 N u1 co 0 V N 01 Oin c-4 t(0 On 0 rri Oin n 0 ni LL o O IN IN O O O N 411 M 01 CO Ol LO LO M LC N 01 N N O 7 d' n m N NN' mi. 1.- 01 O N 00 N 00 N t0 N ul Ci O C' V m lmll N N ul V LO N N a' V u1 .7 01 to ^ N m M .-4 N .-1 l0 Ui v N i a y to 01 .-I 00 M M 01 0 00 00 0 0 0 0 0 u1 O O O 01 0 d LL N Ol V 7 V MO e-1 d' M 0 N m 00 1� N O '-1 .-1 N m T 00 m NI LL 7 m m t e r M O M .-1 00 in O M N V N N O ( O O M O M O .-1 01 00 <4 N CO '-I u1 N. 01 M 4 to 0 0 0 10 NI CO C) M u1 O N 0 CO 40 N co 0 .-1 M .-I in N 00 N N N u1 M 00 o Ol O) LL m .mi m N 0 .-I 01 4- N N 01 u1 0 OM1 CO .-1 N N 011 m oM O to N N ul iY M N N 01 V V M 00 u1 10 M Ni N o tc cr .1 N m 1 W1... m .-1 CO M M 01 0 tO 0 t0 0 V V 0 0 0 to 0 0 0 01 ~ LL N 01 V V V M .-4 d' M u1 N 00 Ol OO N .21 di .-1 .-1 N of N m 0 N tD 4-1 .-I Y m Ni LL N to O M O M O V O tD CO O O N t0 O O O u1 O ' 001 6-I ry m O1 u1 V of m ."i V M n N 1 00 00 N i4 Ol -1 N 01 NI Ni u, > m .-1 C LL E 7 O0 0 C 07 O O O C tol r c C H 0 C 'j,t - 01 _O U L 01 t0 Y y 01 N O U N V O_ 0J _ N 110 7 U 7 7 i+ c N !? .�' N C N a, to H C .f6 E O 4-. O. y Y Y O > C c IT. 7 O H d O O V H L w to 0 E a` 2 w o o v .0 L" n 7 >. o m • 0 W ., O .,, tl1 L y 0 0 u to 'i3 to O O N 1 ` = ,n Q c „ u u .c C >,'n o m 00 ¢ o_ �' h IN 0/ .c .c C 10 N N tc0 to In L °-' p_ °- •C O O +a' 2 C L N_ 070'E 'E .� E "O t .0 ro 7_ (` 10 L L V O.V O 7 •> 01 -O 'O _N ut co J 7 00 00 15 c t0 N u U N 7 tv m ii: tz y d' Q Q O Q W W co 2 = J C d 0. K to N to N f- f- 0 . ...0, Li w „ aeeeN eee * * eeeONeee 0eeee0N >: L Ol V N N O tO CO N a0 01 CO O N 01 O N m 0 M O u. j a 00 b CO uj ri en Ed Ed Ed b ti R ti Ed H 0'1 O U C y 0] • .� Q ..1 k W R O i•' V u1 O 01 'E! t0 •-1 u1 N M tO CO MN ' N CO Ol M .. d Ol 00 0 01 01 b b Ct m m O N ul 00 N 01 H M C >. 'a a 01 t0 O LA 01 00 01 O H a a u1 N N N h b ti -C O O N N O n1 o N N u) •m-1 V N tLA m `. n N M u E m M M v► oQN k in• d .. m 0 0 N V O m t0 O .i N tD 00 m M u1 01 m O i/ CO N in o ul to m tO N O N O m CO N N ul O O N U j0 Ol V o .-I m ul tO m N CO 01 O m N ' tO N O M ! 00 to a Ol N tD N N d' co O O tD N O W n Ol' 00 N U. 7N ul N N M N tO .-1 .-I en N ..i M ul N O1 N N m O .i V V 01 N N .i en .-1 N N N .i .1 in ai F N O O O N O N u1 O to tD u1 V O O O 00 V N 0 U. N N .-i e-1 N .-1 CO .4 en 04 ,-;.-1 U1 N , N en O m LLm 01 ~ m 24 0 13 t1- '1 M M a at o t<1 CO co CO M M N N b N ul O O CO N m O M u N m N N .y en nn N N N ttOO N N O rn 00 Oi m N en 3.u ••N 'V X E i O` iL Ol i0 •O to h o 0011 m a N b 01 N h O CO V m V M en LOO C A9 tq h N N N N CO N N 01 tO N O 03 ',"")., N N 00 R ` N M O 3 N N .- b M ..e• 0- ti N V N LI En N • 11. y v' Ej `.,W .al .. 01 ul O 00 O V N .-I V 00 rti 00 ul .I ul M N t0 O to N LO o ul N tO O m tO m tO O m V,-1 tD ul .-1 r4 N N 01 n O ul M tD N t\ .-I V ul in .-i Ol ' 01 t0 m ul >- to 00 ul ul N .-1 V N Ol N tO .-1 N N V .-1 to ul CO t■ N m N N m N m ul 01 N 0 0 01 ul CO N u 0 ra V .-1 en V co .-i to .-i N .-i N M to t0 -1 Q ,..1.4. F m O O O N O N ul 01 t0 V ul CO O O O CO V N U- p c-1 .-1 .-1 N .-1 CO N O l .y V .-1 , N N O en l0 a ..y y Z a V 01 N 0`tD N N CO 01 N W .1 N 0 N V CO O i+ CO m m to V 01 tO .-I ul N ul .-I 0 0 Cl" N m LA CA 01 N W A 00 N ul N ul CO CA N N N V in O al 01 M 01 0 M } 00 H .-1 O N en N 01 V N CO tD O N N' V .-1 14 N 6 to '- 7 N t0 M N m N m 01 to .-1 ul O m ul tD N 01 V in t0 .-1 V V CO .-I Ui r1 m .-1 N N CO et d H 00 O O O N V t0 in O1 tD u1 ul m O O O O co ul N W LL a .i .-1 .-I N O N .V-I N O tc0 .-1 ul .I .-1 N m O m LL ;on ~ CO Z-t0 0 0 CA m V to tD m M ul CO tD to M m N .-1 M CO N ill m U1 m N N to N tD 0 0 0 al m N M N m N t0 m N. N N V CO 01 CO co al CO .i O Ci .-I Ol to O to I: u1 N O u1 01 I: u1 a ul en V O m Ci ui tl'1 V in M in ul .-1 N LAA N en CO to .-t V O N Ul ul N Ol 0 N N 0 Nt0 . e1 u. .mj H ul O O O N V tO O O1 O to ul co O O O to N N N � a .-i .-1 .-i N O tO N O U •-1 V .-I .i N .-1 O m N .-1 LL ,-1 F 01 O O O V t0 O 01 M N u1 CO 0 0 0 O N O 0- N 03 .i e-1 , r•1 O O V N o O .i V .r •-1 N , O m N N N .--I ul .-i Y N LL N on C . c E CC 3 CO O a+ C 10 • u VI `O ato O i.. 0 N 00 C C c 'in H O C Y !. a-. •Q c L -O 0 O L L O. OT. U CCC la W A U a.+ 0J U W U t0 f0 D. 713 A O C ±' y1 O U d co U H L L (0 _ V O m O O f0 m F F- c n. to E t0 C.C U _ E H o m m w I- 3 . Y c ,_ i0.. -0 C Q w CC 0 0 0 0 O i- O O 8 10 tC en -a C U U . f0 CC O t0 .0 < z t0 3 r U `I N u CC t- c E to to ,° ? j' CC h M o o it N aai E 0'0•7 a v -n _ al m._ c u u ■to _c t U U CC o 0. co LLK tomOOraII .cOOaaO_ N VI to EAtoH