HomeMy WebLinkAbout2013-11-19 Board of Library Trustees Minutes•�� OF ko
I n � ♦ I
'S39'INCOR40PP�
Town of Reading
Meeting Minutes
Board - Committee - Commission - Council:
Board of Library Trustees
Date: 2013 -11 -19
Building: Reading Public Library
Address: 64 Middlesex Avenue
Purpose: General Business
Attendees: Members - Present:
Time: 7:00 PM
Location: Conference Room
Session: General Session
r tGtiVED
OWN CLERK
��r�GfNG. MNSS.
L,1u JAN 21 P 5 I9
David Hutchinson, Acting Chair; Alice Collins, Secretary; Cherrie Dubois,
Vicki Yablonsky, Ruth Urell, Director
Members - Not Present:
Andrew Grimes
Others Present:
Amy Lannon, Assistant Library Director
Minutes Respectfully Submitted By: Amy Lannon, Assistant Library Director
Topics of Discussion:
Approval of Minutes
• Motion: To approve Minutes of October 21, 2013 as corrected (Alice Collins /Vicki
Yablonsky)
• Vote: Unanimous approval.
Annual Action Plan — Approval Required
Ms. Urell presented an 18 month Action Plan for approval by the Trustees. The Action Plan
maintains a focus on the objectives from the Library's 2009 -2014 Strategic Plan. Ms. Urell
highlighted the emphasis on "Virtual Library Services" and digital media resources, pointing
out the need for education and training for the public as well as staff.
• Motion: To approve FY 2015 Action Plan ( Cherrie Dubois / Vicki Yablonsky )
• Vote: Unanimous approval.
Budget
Ms. Urell presented the Draft FY 2015 budget. Trustees discussed budget and
recommended that a narrative that emphasizes changing needs and considerations based
on planning for a new library and moving to temporary quarters. Ms. Urell will meet with
the Town Manager in late November or early December to discuss draft budget. The Board
requests that Trustee liaisons attend this meeting. The Town Budget will be reviewed by
Selectmen on January 14 and 21, 2014.
Home Rule Charter Review @ Senior Center (Scheduled for December 2, 2013)
Ms. Urell reminded the Trustees of the meeting and clarified the date. There was discussion
about what revisions are proposed, if there would be an impact on the Trustees, and a Town
Personnel Committee that was in place before the Charter. The Trustees discussed the
possibility of introducing this topic at the upcoming meeting. If a Personnel Committee is
formed, the Trustees would recommend that the new committee include a representative
from the Board of Library Trustees.
Page 1 1
Approval of 2014 Library Calendar
• Motion: To approve 2014 Library Calendar ( Vicki Yablonsky / Cherrie Dubois )
• Vote: Unanimous approval.
Gifts
As the building project moves forward, there are parties interested in donating monies
toward the program. The Board discussed the need to establish a gifts and naming policy
and how to handle donations.
Ms. Dubois will begin research on what was done during the previous renovation. Ms.
Yablonsky reported that she, Ms. Urell and Rachel Baumgartner had met with
representatives from the Library Foundation to discuss how the Foundation can assist with
any fundraising or gifting opportunities.
Library Building Project Update
Mr. Hutchinson reported the presentation before Town Meeting on November 12, 2013 went
well. There will be a Library Building Committee meeting on Monday, November 25 at
which the architects will be presenting new schematics for the project. Additionally, Mr.
Hutchinson reviewed the upcoming time line from schematics stage to 30/60/90 cost
estimates to the construction bidding process. Ms. Urell reported that she and the
architects have met with the MBLC to discuss project progress. The meeting was quite
favorable. Ms. Urell anticipated applying for a "breaking ground" waiver if the design phase
extends beyond April 2014. Ms. Urell also reported meeting with Superintendent Doherty to
discuss availability of school facilities for library services and program both during the
school year and the summer months. The Garden Club also met with Ms. Urell to discuss
the future of the Celebration Garden.
Reports
Financial Report: No comment
Directors Report:
Due to the building project, the next Long Range Planning is tentatively on hold until
FY2016, when funding should be sought for a major community survey and community -
wide planning process.
Trustee Reports
The next Trustee meeting will be a joint meeting with the Board of Selectmen on December
10, 2013 at 7:20 p.m. The two boards will be interviewing Trustee candidate John
Brzezenski.
Adjournment
• Motion: To adjourn at 9:33 p.m. (Cherrie Dubois / Alice Collins)
• Vote: Unanimous approval.
Page 1 2