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2011-11-14 Subsequent Town Meeting Minutes
Reading Memorial High School SUBSEQUENT TOWN MEETING November 14, 2011 Precinct 2 - Meeting canceled - not having a quorum present. Precinct 5 - Appointed one member to fill a current vacancy — Marie Ferrari was appointed with a 15-0 vote. Precinct 6 - Meeting canceled - not having a quorum present. The meeting was called to order by the Moderator, Alan E. Foulds, at 7:36 PM, there being a quorum present. The Invocation was given by Frances Sansalone, Precinct 7, followed by the Pledge of Allegiance to the Flag. All newly elected and appointed Town Meeting Members were mom in by the Moderator. The Warrant was partially read by the Town Clerk, Laura Gemme, when on motion by Camille Anthony, chair of the Board of Selectmen, it was voted to dispense with further reading of the Warrant except for the Officer's Return, which was read by the Town Clerk. Article 1: To hear and act on the reports of the Board of Selectmen, Town Accountant, Treasurer - Collector, Board of Assessors, Director of Public Works, Town Clerk, Tree Warden, Board of Health, School Committee, Contributory Retirement Board, Library Trustees, Municipal Light Board, Finance Committee, Cemetery Trustees, Community Planning 8, Development Commission, Town Manager and ' any other Official, Board or Special Committee. Reports given: • RMLD Annual Report - Philip Pacino, RMLD Board Member • State of the Schools – Karen Janowski, School Committee Member and John Doherty, Superintendent of Schools • Status of previous Instructional Motions - Peter Hechenbleikner, Town Manager • Town Meeting Rules Committee - Alan Foulds, Moderator Board of Selectmen Report: No report Finance Committee Report: No report Bylaw Committee Report: No report On motion made by Camille Anthony, Board of Selectmen Article 1 was tabled. ARTICLE 2: To choose all other necessary Town Officers and Special Committees and determine what instructions shall be given Town Officers and Special Committees, and to see what sum the Town will vote to appropriate by borrowing or transfer from available funds, or otherwise, for the purpose of funding Town Officers and Special Committees to carry out the instructions given to them, or take any other action with respect thereto. Backaround: This Article appears on the Warrant of all Town Meetings. There are no known Instructional ' Motions at this time. The Town Moderator requires that all proposed Instructional Motions be submitted to the Town Clerk in advance so that Town Meeting Members may be "warned" as to the subject of an Instructional Motion in advance of the motion being made. Instructional Motions are normally held until the end of all other business at Town Meeting. 2011 Subsequent Town Meeting Board of Selectmen Report: No report ' Finance Committee Report: No report Bylaw Committee Report: No report On motion made by Camille Anthony, Board of Selectmen Article 2 was tabled. ARTICLE 3: Stephen Goldy, Board of Selectmen moved that the Town vote to amend the FY 2012 - FY 2021 Capital Improvements Program as provided for in Section 7 -7 of the Reading Home Rule Charter and as previously amended, as follows: Camille Anthony, Board of Selectmen moved to dispense with the further reading of the motion Motion to Dispense Carried General Fund FY12 add new item outside taxievv • Library renovation & expansion project as debt exclusion; FY12 add new or increase items (+$341,000), • School building study $50,000; • $10,000 for Dispatch technology; ♦ Pedestrian Improvements up from $25,000 to $75,000; • local share of road improvements up from $400,000 to $631,000; FY12 items moved from other years (+$79,500), • $24,000 carpet/flooring for Birch Meadow (from FY13); • $55,500 to complete West Street design (from FY13). FY12 total is +$420,500 inside the tax levy: $55,500 (Article 4) and $365,000 (Article 5). • Yillam renovation project as debt exclusion (ADA issues, replacements, fire sprinkler replacement and Gym floor); FY13 add new items (+$422.0001 ♦ School modular space $400,000; • $12,000 for HVAClenergy at Parker for new exhaust fans; ♦ $10,000 for DPW street sign replacements; FY13 changed items (-$256,360), Remove: • $79,500 items mentioned in FY12 are removed from FY13 ♦ $15,000 Main fire station windows & doors (completed) • $20,000 Town Hall windows and doors (completed); Move the following items to FY14 • $10,000 Police station doors, • $10,000 Police station carpet/flooring, • $10,000 Birch Meadow lockers & cubbies, • $25,000 Joshua Eaton tile floor replacements; Move the following items to FY15: • $35,000 Main Fire station boiler replacement 2011 Subsequent Town Meeting Main Office reconfiguration, Window 1 I • $30,000 West Side Fire station generator, • $10,000 Town Hall ceiling repairs, $24,000 Killam tile floor replacements, • $10,000 Coolidge tile floor replacements; Change: • $20,000 vehicle replacement to $42,000 for Schools (replace 1999 pickup truck); • decrease school technology for large -scale projects from $100,000 to $75,000; • change $120,000 DPW snow holder #1 to two smaller snow blowers for $78,000 and $66,750; • increase DPW 1996 dump truck from $60,000 to $63,000; • increase Leaf Vac from $20,000 to $28,000; • increase cemetery mower from $15,600 to $17,000; FY14 -FY21: ♦ Various items were added, subtracted, changed or moved to different years. Enterprise Funds — Storm Water FY1I • 1985 Excavator moved up from FY16 to FY13, and cost increased from $58,500 to $65,000; FY14: ♦ Saugus River Design & Permitting $150,000 previously included as part of entire project debt in FY14; 15: ♦ Aberjona River Design & Permitting $150;000 previously included as part of entire project debt (FY18); FY18: ♦ Saugus & Aberjona River projects scheduled to begin funded by debt; FY13 to FY18: ♦ Specific drainage projects funding is adjusted to accommodate the changes above and result in a relatively level amount of capital for the next five years. Enterprise Funds —Sewer FY19 6$250.0001: • Start of next Meter Replacement program pushed out to 2020 Enterprise Funds —Water FY12 ( +$250.000) • Move Howard Street from County Road to Summer Avenue water main ( +$186,000) up to FY12 from FY16 • Hydraulic Study increased by $64,000 to $94,000; FY13 ( +$11.000): • Tank Maintenance on Auburn estimate increased to $550,000 from $475,000; • Hydraulic Study decreased by $64,000 to $56,000. FY19 (5250.0001: ' ' I ♦ Start of next Meter Replacement program pushed out to 2020 or take any other action with respect thereto. 2011 Subsequent Town Meeting Background: The following amendments are proposed to the FY 2012 — FY 2021 Capital Improvements ' Program (CIP). These amendments need to be included in the CIP in order for Town Meeting to consider funding them under the various Articles at Town Meeting. The full revised CIP is included in the blue pages in the back of this report. Presentations given by: • Bob LeLacheur —Sea Attached • Peter Hechenbleikner— See Attached • Mary Delai —See Attached Board of Selectmen Report: No report Finance Committee Report - given by Mark Dockser: The Finance Committee recommends the subject matter of this Article by a vote of 7 -0-0 at their October 19, 2011 meeting. This Article allows capital requests to be considered for funding in later Articles that will be discussed and voted on during this Town Meeting. A 10 -year balanced capital plan is a prudent fiscal tool that facilitates long range planning and project prioritization. The balanced plan provides the maximum amount the Town can fund each year and stay within the FINCOM guideline amount. Bylaw Committee Report: No report After some discussion by Town Meeting Members Motion Carried ARTICLE 4: Ben Tafoys, Board of Selectmen moved that the Town vote to appropriate the sum of ' $55.470.89 for the purpose of funding the West Street final design project, including all engineering and design costs, and any other associated costs, and that to meet this appropriation: Camille Anthony, Board of Selectmen moved to dispense with the further reading of the motion Motion to Dispense Carried • $7,798.08 shall be transferred from the unexpended proceeds of the town's bonds dated 4 -10-08 which were issued for the construction of the Birch Meadow Tennis Courts pursuant to the vote of the town passed 11/13107 (Article 9); • $46,209.30 be transferred from the unexpended proceeds of the town's bonds dated 11 -1 -07 which were issued for the construction of the Turf Field Improvements pursuant to the vote of the town passed 4/26/07 (Article 22); • $1,341.51 be transferred from the unexpended proceeds of the town's bonds dated 4 -10 -08 which were issued for the purchase of a Ladder Truck pursuant to the vote of the town passed 11/13/07 (Article 10); and • $122.00 be transferred from the unexpended proceeds of the town's bonds dated 8 -1 -09 which were issued for the purchase of a Fire Engine pursuant to the vote of the town passed 11/10108 (Article 11); • and that the Board of Selectmen is authorized to take any other action necessary to carry out this project; provided, however that no expenditures shall be made hereunder until the Board of Selectmen determines (which determination shall be conclusive) that after the transfer of such unexpended bond proceeds, the remaining amount of unexpended bond proceeds from all of the above referenced bonds is sufficient to complete the project for which the bonds were sold, • or take any other action with respect thereto. ' 2011 Subsequent Town Meeting Background: All of the above capital projects have been completed as designed - the above debt amounts were issued but there are some surplus funds that are no longer needed for these projects. By law, these unexpended proceeds may be used only for other eligible projects. Funding the final design of the West Street project is an eligible use of these unexpended bond funds, and the funds required for West Street approximately match the funds available. Using these unexpended proceeds removes this capital request from Article 5. Once the West Street project is brought up to 100% design, it is immediately 'shovel-ready' if and when state or federal funds become available for the project. Presentation given by: ♦ Bob Let acheur— See Attached Board of Selectmen Report: No report Finance Committee Report - given by Marie Ferrari: The Finance Committee voted 7 -0-0 at their October 19, 2011 meeting to recommend the subject material of this Article. This will authorize the town to appropriate the sum of $55,470.89 by transferring funds from unexpended proceeds from previously issued debt for Birch Meadow Tennis Courts (4/10/08 - $7,798.08), Parker Turf Field Improvements (1111/07- $46,209.30), Ladder Track purchase (4/10/08$1,341.51), and Fire Engine purchase (4/9/08- $122.00) to meet the appropriation needed for the purpose of funding the West Street final design project, including all engineering and design costs, and any other associated costs. Bylaw Committee Report: No report 2/3 Vote required Declared unanimous by Moderator 135 Town Meeting Members in Attendance Motion Carried ARTICLE 5: Richard Schubert of Selectmen moved that the Town vote to amend the votes taken under Article 28 of the Warrant of the Annual Town Meeting of April 25, 2011; and that the Town vote to appropriate by transfer from available funds, as noted as the result of the following amended votes for the operation of the Town and its govemment Stephen Goldy, Board of Selectmen moved to dispense with the further reading of the motion Motion to Dispense Carried General Fund — Wa les and Expenses Account Line Desdription Decrease Increase C99 - Capital $50,000 for School Facilities building study $94,000 $24,000 for Birch Meadow carpetlflooring $10,000 for Dispatch communications — local share of ant J92 — FINCOM $59,000 spent on School facilities — RMHS Veteran's $109,000 Reserves wall - $50,000 spent on Town facilities — Police electrical panel K91 — Community $7,000 additional for Altemate Building Inspector $20,500 Services wages $27,500 from Health Administrator salary see below 2011 Subsequent Town Meeting K92 - Community $100,000 for Veterans Benefits Decrease $127,500 Services expenses $27,500 for Health Administrator expenses - regional $64,000 arrangement will shift to quarterly billing instead of payroll M94 - DPW Street ($50,000) due to lower RMLD rates for street lights $50,000 Lights Subtotals $228,500 $64,000 Subtotals - $70,500 - $320,500 J92 - FINCOM Net O eretin Ex enses $250,000 Reserves From Tax Levy, State Aid and Other Loral Receipts $250,000 (One-time state aid refund $200,000; Meals Tax recei is $50,000 Enterprise Funds - Wages and Expenses Account Line Description Decrease Increase W99 - Water Increase in capital for additional Hydraulic Study 2nd $64,000 connection (moved up from FY13) Decrease in debt service to repay. the MWRA hater main loan program. Repayment begins in FY13. $228,500 Subtotals $228,500 $64,000 Net - from tax levy, state aid, and other non - property -$164,500 J92 - FINCOM tax local receipts - $109,000 or take any other action with respect thereto. Background: General Fund - Waaes and Excenses Account Line Descri ption Decrease Increase C99- Capital $231,000 for DPW Road repairs` $365,000 $50,000 for DPW pedestrian improvements* $50,000 for School Facilities building study $24,000 for Birch Meadow cerpet1800ring $10,000 for Dispatch communications - local share of rant J92 - FINCOM $59,000 spent on School facilities - RMHS Veteran's $109,000 Reserves wall $50,000 spent on Town facilities - Police electrical anel K91 - Community $7,000 additional for Alternate Building Inspector $20,500 Services wa as ($27.500) from Health Administrator salary see below K92 - Community - $100,000 for Veterans Benefits $127,500 Services expenses $27,600 for Health Administrator expenses - regional arrangement will shift to quarterly billing instead of payroll M94 - DPW Street ($50,000) due to lower RMLD rates for street lights $50,000 Lights Subtotals $70500 $601,500 Net O ratin nses $531000 From Tax Levy, State Aid and Other Local Receipts $250,000 One -time state aid refund $200,000 Meals Tax receipts $50,000 From 40R Stabilization Fund* 2011 Subsequent Town Meeting ' I I I - $ 291,000 Enterprise Funds - Wages and Expenses Article 6 will be taken out of order since action under Article 8 is required prior to action on the following budget amendments for the Water enterprise funds. Account Line Description Decrease Increase W99 -Water Increase in capital for additional Hydraulic Study 2nd $64,000 connection (moved up from FY13) Increase in capital for water main repair project for $414,500 Howard Street from County Road to Summer Avenue (moved up from FY16). Decrease in debt service to repay the MWRA water $228,500 main loan program. Repayment begins in FY13. Subtotals $228,500 $478.500 - From Operating Transfers and Available Funds I (Water Reserves), I $250,000 Presentation given by: ♦ Bob LeLacheur -See Attached Board of Selectmen Report: No report Finance Committee Report - given by Barry Berman: The Finance Committee recommends by a vote of 7 -0-0 at its October 19, 2011 meeting the general fund items paid for by the $250k increased revenues and $50k decrease in the cost for street lights. These items are $50k school facilities study; $24k Birch Meadow carpeting; $10k Dispatch equipment; $109k for FINCOM Reserve fund; $7k for additional hours for Alternate Building Inspector; $100k for additional Veteran's benefits. The Finance Committee does not recommend by a vote of 0 -7 -0-at its October 19, 2011 meeting the items paid for by the $281,000 use of 40R stabilization fund because technically the Town does not have access to those funds until the projects pull a building permit. While that is imminent, it had not taken place at the time of the vote. The items included in this vote are $50k pedestrian improvements and $231k roadway repair. The Finance Committee by a vote of 7 -0-0 at its meeting on October 19, 2011 recommended the enterprise funds additional water main project for $250k funded by water reserves. The availability of an MWRA interest free loan on the Haverhill Street project (which came in under budget) allowed us to move the Howard Street project up and take advantage of the interest free financing. This allows us to get the project done more quickly and at less cost Bylaw Committee Report: No report After some discussion by Town Meeting Members Motion Carried ARTICLE 6: James Bonazoli, Board of Selectmen moved that the Town vote to authorize the payment during Fiscal Year 2012 of the following bills remaining unpaid for previous fiscal years for goods and services actually rendered to the Town: to be paid from the tax levy, State aid and other local receipts: $1,704.05 Highway salaries -Union grievance settlement for out of grade work 2011 Subsequent Town Meeting ♦ $121.38 Finance expense - mileage reimbursement for an employee's travel, submitted after ' fiscal years was closed ♦ $14, 150.69 Massachusetts Emergency Management Agency. or take any other action with respect thereto. Backaround: Mass General Law does not allow the Town to pay for last year's expenses with this year's budget money. The fiscal year closed June 30, 2011 and departments had until July 15 to inform the Town Accountant of any commitments that were made with the Fiscal Year 2011 budgeted funds. The Assessors submitted job - related mileage reimbursement requests for the months of April, May and June of 2011 totaling $121.38. This request was submitted in late August 2011 which was past the end of the closing of the fiscal year so we need to appropriate funds in this fiscal year to pay for last fiscal years bills. In addition, on October 6, 2011 the Town was notified by the Massachusetts Emergency Management Agency (MEMA) that a $14,150.69 refund was owed to the state. On June 28, 2010 a heavy rainstorm forced the Town to incur over $50,000 in emergency expenses. Since that time paperwork has wound its way through MEMA, the Federal Emergency Management Agency (FEMA) and the Town's insurance carrier (MIIA). The refund is due to the fact that these three agencies have combined to overpay the Town for the allowable emergency expenses. Presentation given by: ♦ Gail LaPointe — See Attached Board of Selectmen Report: No report Finance Committee Report — given by Marie Ferrari: The Finance Committee voted 8 -0 -0 at their ' October 14, 2011 meeting to recommend the subject material of this Article. This will authorize the payment of previous fiscal years' bills for goods and services rendered to the Town of Reading, to include reimbursement of $121.26 for the job - related FY2011 mileage expense of the Assessors for the months of April, May and June 2011 and reimbursement of $14,150.69 to the Massachusetts Emergency Management Agency for overpayment from past damages incurred between March 12 and April 26, 2010, since the Town's insurance ultimately covered that amount. Bylaw Committee Report: No report 9/10 Vote required Declared unanimous by Moderator 135 Town Meeting Members in Attendance Motion Carried ARTICLE 7: Camille Anthony, Board of Selectmen moved that the Town vote to rescind the remaining balances on the following authorized but unsold debt that is no longer needed for the completion of the projects: ♦ $140,000 for Birch Meadow Tennis Courts — April 26, 2007 Annual Town Meeting Article 21; ♦ $275,000 for Turf Field Improvements -April 26, 2007 Annual Town Meeting Article 22; ♦ $65,000 for Sewer improvements Sunnyside/Fairview - April 26, 2007 Annual Town Meeting Article 23; ♦ $50,000 for Ladder Truck— November 13, 2007 Subsequent Town Meeting Article 10 or take any other action with respect thereto. ' Background: All of the above capital projects have been completed as designed, and the above debt - authorizations are no longer required. The amount of debt listed for each project was never issued. There 2011 Subsequent Town Meeting is a combination of factors responsible for requiring less debt than approved by Town Meeting. In the case of both the Birch Meadow Tennis Courts and Parker Turf Field Improvements there were private donations and grant funds considered integral to these projects. The authorization of the full amount of project debt was a required legal formality even though the Town never intended to sell all of the authorized debt In the case of the Sunnyside /Fairview Sewer improvements, due to the timing of the debt issuance an initial budgeted debt payment was instead paid directly from funds available. For the Ladder Truck, the final price of the equipment was less than anticipated. Presentation given by: ♦ Bob LeLacheur -See Attached Board of Selectmen Report: No report Finance Committee Report - given by John Arena: The Finance Committee recommended the subject matter of Article 7 by a vote of 7-0-0 taken at their October 19, 2011 meeting. There is no financial impact from this Article. Bylaw Committee Report: No report Motion Carried ARTICLE 8: Stephen Goldy, Board of Selectmen moved that the Town vote to amend the action taken under Article 7 of the Warrant at the November, 2010 Town Meeting, which vote authorized the borrowing of $2,285,000 to pay costs of water system improvements on Haverhill Street, so as to permit the expenditure of funds authorized to be borrowed under said Article 7, but which is not needed to complete the Haverhill Street project, to pay costs of rehabilitating and repairing water mains on Howard Street, from Summer Ave to County Road; and that the Town vote to appropriate from water reserves the sum of $250,000 and from the tax levy, State aid and other non - property tax local receipts the sum of $164,500 for said projects including the casts of engineering services, plans, documents, cost estimates, bidding services and all related expenses, or take any other action with respect thereto. Background: The Haverhill Street water main project bids came in below budget by almost $700,000, and work is currently underway. It is being financed by a no-interest 10 -yr loan from the MWRA. The MWRA has made the unused funds from that project available to the Town for another water main project that meets eligibility criteria as a no interest loan. Construction on that project must begin before June 30, 2012. The $1.1 million water main project for Howard Street from County Road to Summer Avenue meets the eligibility criteria and was scheduled for FY16, but can now be done sooner. This Article authorizes the Howard Street water main project to be added in to the previous $2,285,000 debt authorization from a prior Town Meeting. However, the Town needs to fund an additional $414,500 in order to complete this work. The first $228,500 of funds will be from unused FY12 debt service, made possible because the Town did not draw down the Haverhill Street MWRA loan until after July 1, 2011 and the first debt repayment now begins in FY13. This leaves an additional $186,000 needed, which will be requested under Article 5. See the Table below for the changes to previously projected capital and debt costs in the water enterprise fund. Note that for additional funding in FY12 and FY22, less funding will be needed during the 5 -year period from FY15 -FY19, for a net savings of almost $800,000 over the next several years. FY12 FY15 I FY16 FY17 FY18 I FY19 FY22 Total ' Change $186,00 ($268,18 1 ($255,02 ($241,86 ($228,71 ($215,55 $228.50 ($794,84 S 0 0 ) 8 ) 2 6 0 0 2011 Subsequent Town Meeting Presentation given by: ♦ Bob LeLacheur —See Attached Board of Selectmen Report: No report Finance Committee Report: - given by Paula Perry: The Finance Committee voted 7 -0 -0 at their October 19, 2011 meeting to recommend the subject matter of this article. The combination of the MWRA interest free loan program and the Haverhill Street water main project coming in below budget provides an opportunity for financial gain and early project completion of the Howard Street water main project. Although it requires expending additional funds in FY12 of $186K from the water reserves funds, it provides a long term savings of almost $800K due to the low bids on Haverhill St. combined with interest not being paid on Howard St. The Finance Committee is comfortable that spending $186K from water reserves still leaves the fund at a healthy level. — Finance Committee voted again on November 14, 2011 with more information 8 -0 -0 Bylaw Committee Report: No report After some discussion by Town Meeting Members 213 Vote required Declared unanimous by Moderator 135 Town Meeting Members in Attendance Motion Carried 1 ARTICLE 9: Ben Tafoya, Board of Selectmen moved to indefinitely postpone the subject matter of Article ' 9. Board of Selectmen Report — given by Ben Tafoya: It has been pointed out during the warrant review process that, while there is interest in maintaining the AHTF at appropriate. (previous) levels, the $200,000 allocated to the Oaktree project may not be needed in whole or in part by the developer, and that we will know for certain by next fall how much if any of the funds were utilized by Oaktree. Any money allocated for Oaktree but not used goes back to the AHTF. Therefore waiting until fall 2012 to replenish the AHTF from one -time revenues will accomplish the goal of this article and the Board of Selectmen therefore recommends indefinite postponement of the article. Motion to Postpone Carred ARTICLE 10: Bill Brown, Precinct 8 moved that the Town vote to amend the motion under Article 5 at the November 13, 2001 Subsequent Town Meeting by striking the Words "July 1, 2003" and the words "allocated 75% towards perpetual (nonexpendable) principal and 25% to be available (expendable)' so that the sentence shall read: 'Unless otherwise directed by a subsequent donor as to the use of his or her donation made on or after January 1, 2012, donated funds shall be available for expenditure (expendable).' or take any other action with respect thereto. Background: The Veteran's Memorial Fund was set up in 2001 to provide flowers each Memorial Day for deceased Veterans interned in Reading's cemeteries. While steps have been taken to contain the costs, ' the members of the Trust Fund Committee are concerned that given the present interest rates the time may come when there may not be sufficient funds to provide the flowers. This proposed amendment will allow all donations made after January 1, 2012, unless otherwise specified by the donor, to be used 2011 Subsequent Town Meeting immediately together with the interest on the principal to sustain the fund. The principal on donations made prior to 1 -1 -12 cannot and will not be used. ■�i Presentation given by: ♦ Bill Brown — See Attached Board of Selectmen Report: No report Finance Committee Report: - given by Paula Perry: The Finance Committee voted 7 -0-0 at their October 19, 2011 meeting to recommend the subject matter of this article. Due to the low interest -rate environment, the Finance Committee agreed the amendment requested to allow future donations for Flowers for the Veteran's graves be available for expenditure both principal and interest is reasonable and prudent. Bylaw Committee Report: No report After some discussion by Town Meeting Members Motion Carried ARTICLE 11: Richard Schubert, Board of Selectmen moved that the Town vote to authorize a revolving fund for the Town Forest under Massachusetts General Laws, Chapter 44, Section 53E % for the fiscal year beginning July 1, 2011 with the receipts, as specified, for the fund, the purposes as listed, for which the fund may be spent, the maximum amount that may be spent from the fund for the fiscal year, and the disposition of the balance of the fund at fiscal yearend. Camille Anthony moved to dispense with the further reading of the motion Motion to Dispense Carried Revolving Spending Revenue Allowed Expenditure Year End Account Authority Source Expenses Limits Balance Director of Public Works Sale of timber; Le upon the recommendation es for use of ning and Town f the Town Forest he Town ovements to Forest Committee Forest own Forest $10,000 $0 or take any other action with respect thereto. Background: Town Meeting annually approves several revolving funds for specific purposes. The Town Forest Committee has requested the creation of a Town Forest revolving Fund as follows: Town Forest Revolving Fund - The Town Forest Committee received a -grant last year to evaluate the Town Forest timberland and to make recommendations as to any measures that should be taken to improve the quality of the woodland on the Town Forest and adjacent Town owned properties. The recommendations include selected harvesting of timber over a number of years, and replanting these harvested areas in some cases with more desirable plantings. It is expected that the harvesting of the timber will yield some level of payment to the Town, and the Town Forest Committee would like any such funds made available directly to the Town Forest Committee for improvements to the Town Forest, including for their current master planning efforts. The Town Forest Committee does not presently receive f any Town funding. I Presentation given by: ♦ Peter Hechenbleikner for the Town Forest Committee— See Attached 2011 Subsequent Town Meeting Board of Selectmen Report: No report , Finance Committee Report: - given by Harold Torman: The Finance Committee recommends the subject matter of this Article by a vote of 7 -0-0 at their October 19, 2011 meeting. Revolving funds are the appropriate fiduciary vehicle for collecting and spending funds for a specific ongoing purpose. The $10k limit was thought to be a reasonable starting point and it will be monitored for necessary adjustments. Barring any changes to the fund's authorized limit, funds collected in excess of $101c; will go to the general fund. Bylaw Committee Report: No report After some discussion by Town Meeting Members Motion Carried ARTICLE 12: James Bonazoli, Board of Selectmen moved that the Town vote to accept the report of the Board of Selectmen under the provision of law authorizing the assessment of betterments, to install granite curb on Stewart Road and portions of Edgemont Avenue, and to authorize the Board of Selectmen under the provision of law authorizing the assessment of betterments under the provisions of Chapter 80 of the General Laws, as amended, to assess betterments in accordance with the statutory requirements; and that the Town vote to appropriate the sum of fifty six thousand seventy six dollars ($56,076) from free cash for the installation of curbing, or take any other action with respect thereto. Background: The Town has been petitioned by residents of Stewart Road and Edgemont Avenue to ' install granite curbing along the northerly side of Stewart Road from Shelby Road to Edgemont Avenue; and along both sides of - Edgemont Avenue from Stewart Road to Arcadia Avenue. The cost of the improvements is estimated at $56,076. Betterment N A The cost of constructing the improvements is bome 100% by the abutting property owners on a pro rata per foot basis. Under the provisions of the Betterment Act, the assessment may be repaid to the Town over a period not exceeding twenty years, with annual payments of not less than five dollars, with interest at a rate determined by the Board of Selectmen annually on the unpaid balance. These apportioned , payments appear annually on the real estate tax bill. Presentation given by 2011 Subsequent Town Meeting ♦ George Zambouras —See Attached. Board of Selectmen Report: No report Finance Committee Report: - given by David Greenfield: The Finance Committee voted in favor of this Article by a vote of 7 -M at the meeting on October 19, 2011. Bylaw Committee Report: No report After some discussion by Town Meeting Members Motion Carried ARTICLE 13: Stephen Goldy, Board of Selectmen moved that the Town vote to discontinue as a public way for all purposes a portion of Grant Street, consisting of approximately 399 square feet of land along the northerly side of Grant Street and 400 square feet of land along the southerly side of Grant Street as shown on a Plan entitled "Grant Street Roadway Discontinued Plan" dated September 27, 2011, a copy of which is on file with the Town Clerk, subject to the reservation of any and all utility and drainage facility easements in said way; and that the Town vote to transfer the care, custody, control and management of said discontinued portion of Grant Street from the Board of Selectmen for public way purposes, to the Board of Selectmen for the purpose of conveyance, and that the Town further authorize the Board of Selectmen pursuant to M.G.L. c.40, §3 to convey all of the Town's right title and interest in said discontinued way upon such terms and conditions, and for such consideration as the Board of Selectmen deem to be in the best interest of the Town or take any other action with respect thereto. ' Backaround: It has been pointed out that the Article inadvertently named Pearl Street instead of Grant Street in a portion of the Article cited below. This reflects some of the hazards of "cutting and pasting" information in today's electronic age. 'dated September 27, 2011, a copy of which is on file with the Town Clerk, subject to the reservation of any and all utility and drainage facility easements in said way; and to transfer the care, custody, control and management of said discontinued portion of Pearl Street from the Board of Selectmen for public way purposes, to the Board of Selectmen for the purpose of conveyance Town Counsel has ruled that this is not a fatal flaw in the article — that the article is clear as to what is intended, and the motion that is presented will correct this 'typo. H Grant Street is a short street off of Summer Avenue. The right of way goes from Summer Avenue to Hancock Street, but due to ledge and differences in elevation, the street will never be constructed to connect Summer with Hancock. On March 12, 1956 the former Board of Public Works accepted Grant Street which was constructed with a 20' by 20' area on each side of the roadway. These areas were to provide for a turnaround at the end of Grant Street. Since Grunt Street is a short dead end street, there was never any need for the turn around; and the paved areas became locations for off street parking to the abutting properties. The property owner from whom the land was taken is interested in having the turnaround discontinued by the Town and reattached to her lot so she would have unencumbered access to the off- street parking. The DPW has no objections to this action. 2011 Subsequent Town Meeting Presentation given by: ♦ Peter Hechenbleikner —See Attached Board of Selectmen Report: No report Finance Committee Report: No report Bylaw Committee Report: No report 213 Vote required Declared unanimous by Moderator 135 Town Meeting Members in Attendance Motion Carried ARTICLE 14: Stephen Goldy, Board of Selectmen moved that the Town vote to authorize the Board of Selectmen, pursuant to M.G.L. Chapter 40, §3, to convey all of the town's right title and interest in the parcel of land being a portion of Assessors Map 28, Lot 202 and containing 13,930 square feet of land, upon such terms and conditions, and for such consideration as the Board of Selectmen deem to be in the best interest of the Town or take any other action relative thereto. Background: At the 2011 Annual Town Meeting, an instructional motion was approved directing the Board of Selectmen to "explore the following revenue enhancement ideas recommended by Reading citizens at the Financial Forum held on September 15, 2010: Sale of Town land ". Articles 14 through 18 address the instructional motion. The Board of Selectmen reviewed over a dozen Town owned properties to determine whether or not they should be sold. The Board focused on the following 3 parcels: ♦ Audubon Road and Pearl Street — Articles 14 and 15 ♦ Oakland Road — Articles 16 and 17 ' ♦ Lothrop Road —Article 18 2011 Subsequent Town Meeting LI The Board of Selectmen limited the focus to these three parcels because they are the only three that could be utilized as house lots or other stand -alone uses, and therefore they have the greatest potential value (sale price) of all of the lots. Many of the other properties considered could carry a higher cost to sell the lots than the likely proceeds from the sale. Conveyance of public properly requires a public bid process in accordance with State statute. For sometall of these lots additional work will need to be done particularly where discontinuance of streets is concerned. Article 14 would authorize the sale of the Town owned portion of map 28 lot 202 which is at the south- west comer of Pearl Street and Audubon Road. Only that 13,925 square foot portion of that lot Is proposed for sale (plus the portion of 'old Pearl Street' proposed to be discontinued under Article 15). The remainder of lot 202 at the north -west comer of the intersection would be retained since it is substandard in size for the creation of a lot conforming to zoning, and abandonment of the abutting portion of "old Pearl Street would land -lock the abutting property. The conveyance of this parcel plus the abandoned "old Pearl Street" under Article 15, would create a lot of approximately 25,280 square feet, more than enough to meet the minimum lot size under zoning for a single residential lot, but not enough land to create 2 conforming 15,000 sf lots. At least one abutting property owner has expressed interest in acquiring a portion of the discontinued "old Pearl Street and adding it to their property. If these articles are approved the Board of Selectmen could consider this as part of the bidding the sale of the property. Presentation given by: • Peter Hechenbleikner— See Attached 2011 Subsequent Town Meeting Board of Selectmen Report: - given by Stephen Goldy: The Board of Selectmen has placed warrant ' articles 14 through 18 on the warrant to allow Town Meeting to consider selling 3 parcels of Town owned land. The Board of Selectmen evaluated a number of other parcels, all of them smaller that the 3 parcels in question. The Board felt that many of the parcels would cost more to sell than the proceeds from the sale, but that the parcels of land at Pearl Street / Audubon Road, at Oakland Road, and on Lothrop Road were worthy of consideration. Each of these 3 parcels of land is zoned for residential use, and each would be usable for one or more residential building lots under existing zoning. Proceeds from any such land sales would go to the Sale of Real Estate fund and can only be used for capital projects, debt service, and unfunded pension liability. The process of selling land is dictated by Chapter 30B of the state statutes. It requires public bidding, following the appraisal of the property. For purposes of consideration an individual building lot (particularly like the ones at Pearl and Audubon and on Lothrop Road that need no new streets or infrastructure) should be considered as having a value of $250,000 or more. The Board of Selectmen held 2 meetings in September to which it invited abutters of the 3 parcels in question. At those meetings the Town Manager presented a fact sheet on each property prepared by staff and Town Counsel, and the Board heard questions and input from those in attendance. With regard to Articles 14 and 15, 2 articles are needed in order for the Town to offer for sale a conforming building lot. The first (Article 14) is to authorize Town Meeting to convey a 13,926 square foot portion of the Town owned land. lying at the SW corner of the intersection of Pearl and Audubon. Since a conforming lot is 15,000 sf, additional property is required to meet zoning. The Board proposes under Article 15 to discontinue the old part of Pead Street between Audubon and Pearl which abuts the 13,986 square foot parcel. The discontinued portion of Pearl Street is 10,897 square feet, and when combined with the abutting parcel, is adequate in size to create one conforming residential lot. There is a water main in this part of old Pearl Street and the area of the water main would be retained by the Town as an easement As a result of the informational discussion with the neighborhood, the Town has been approached by 2 ' abutters about acquiring portions of the parceV se Old Pearl Street property, and if the articles are approved, the Board of Selectmen is amendable to such a sale so long as it does not make the remainder of the property unusable. Finance Committee Report: No report Bylaw Committee Report: No report After some discussion by Town Meeting Members 213 Vote required 81 Voted in the affirmative 33 Voted in the negative 135 Town Meeting Members in Attendance Motion Carried ARTICLE IS: Stephen Goldy, Board of Selectmen moved Move that the Town vote to discontinue as a public way for all purposes a portion of Old Pearl Street, consisting of approximately 11,505 square feet of land along the westerly side of the 1944 Pearl Street alteration beginning at the private way known as Bunker Avenue and extending 'in the northerly direction for a distance of approximately 250 linear feet to the southerly side line of Audubon Road as shown on a Plan entitled 'Pearl Street Roadway Discontinued Plan" dated September 27, 2011, a copy of which is on file with the Town Clerk, subject to the reservation of any and all utility and drainage facility easements in said way; and that the Town vote to transfer the ' care, custody, control and management of said discontinued portion of Pearl Street from the Board of Selectmen for public way purposes, to the Board of Selectmen for the purpose of conveyance, and further, to that the Town vote to authorize the Board of Selectmen pursuant to M.G.L. c.40, §3 to convey 2011 Subsequent Town Meeting all of the Town's right title and interest in said discontinued way upon such terms and conditions, and for such consideration as the Board of Selectmen deem to be in the best interest of the Town, or take any other action with respect thereto. Background: See the background and map for Article 14 Presentation given by: ♦ Peter Hechenbleikner— See Attached Board of Selectmen Report: No report Finance Committee Report: No report Bylaw Committee Report: No report After some discussion by Town Meeting Members 2l3 Vote required 94 Voted in the affirmative 12 Voted in the negative 135 Town Meeting Members in Attendance Motion Carried ARTICLE 16 Ben Tafoya, Board of Selectmen Moved that the Town vote, pursuant to M.G.L. Chapter 40, ' Section 15A, to transfer the rare, custody and control of approximately 27,284 square feet of land as shown on Board of Assessor's map 27 lot 405, and map 27 lot 412 from the School Department to the Board of Selectmen for the purpose of conveyance; and; and further, that the Town vote to authorize the Board of Selectmen pursuant to M.G.L. c.40, §3 to convey all of the Town's right title and interest in said property upon such terms and conditions, and for such consideration as the Board of Selectmen deem to be in the best interest of the Town, or take any other action with respect thereto ' Background: See the background and map for Article 14 The Oakland Road property across from RMHS is in small parcel of land (26,501 square feel) owned in the name of the School Department, but the majority of the abutting property is owned by the Town as Tax Title land and is under the care, custody and control of the Board of Selectmen. The property is divided by a number of 'paper" streets which limit its use for any future use by the Town or for a buyer. 2011 Subsequent Town Meeting OAKLAND ROAD PROPERTIES - � b r as a 274056.01 Oakland - �O1d Road. It and! ol27di2 rioaow..aem 4 o mm ar ale in tic care and msfady Dyr of the School Ueµ j\ ygp prTUnLVedlri _ �. • °i a 45 c�eslolel �oKW - rrr \ Article 16 transfers the care, custody, and control of the property from the School Department to the Board of Selectmen. The School Committee voted in September 2011 that the property is surplus to its needs and that it should be transferred. L Presentation given by: Peter Hechenbleikner— See Attached Board of Selectmen Reoort: - given by Ben Tafoya: The general background given for the Pearl Street I Audubon Road applies to this property. Article 16 transfers property from the School Department to the Board of Selectmen. The School Committee voted in September that this 26,601 square foot parcel was surplus to their needs. Article 17 discontinues whole pieces of streets, as well as h pieces of streets that are wholly within or abutting the parcels of land owned by the Town. This action is required in the Board's opinion, in order to use this parcel for either Town use or to sell It. Discontinuing the streets will take, in addition to Town Meeting action, further action of the Land Court. The final action proposed in Article 17, is to transfer the discontinued streets to the Board of Selectmen, and to authorize the conveyance of the discontinued streets as well as the Town owned parcels. The majodly of the Board of Selectmen supports this article including the conveyance (sale) of the ' properly. The Land Court process will take a number of months to complete, and the Board has 2011 Subsequent Town Meeting committed to undertake an extensive process with the neighborhood and the community in planning for the conveyance of the property, if Town Meeting approves the conveyance. If Town Meeting does not approve the conveyance, they should approve the other aspects of these articles. Finance Committee Report: No report Bylaw Committee Report: No report After some discussion by Town Meeting Members 213 Vote required 92 Voted in the affirmative 17 Voted in the negative 135 Town Meeting Members in Attendance Motion Carried ARTICLE 17: Ben Tafoya, Board of Selectmen moved that the Town vote to discontinue as public ways for all purposes, the following; ♦ a portion of Grandview Road, on the west side of the way southerly from the intersection of Cold Spring Road for approximately 358 feet; ♦ a portion of Cold Spring Road, on the south side of the way westerly for approximately 115 feet from the intersection of Grandview Road and -the full width of the way an additional 112 feet westerly to Oakland Road; ♦ . a portion of Oakland Road southerly from the intersection of Cold Spring Road for approximately 152 feet to Tower Road ♦ a portion of Park Street from Tower Road to Chestnut Road for approximately 106 feet and ♦ a portion of Tower Road westerly from Grandview Road for approximately 416 feet to Oakland Road, all as shown as "the Discontinued Sections of Grandview Road, Cold Spring Road, Oakland Road and Tower Road' on a Plan entitled "Roadway Discontinuance Plan' dated September 27, 2011, a copy of which is on file with the Town Clerk, subject to the reservation of any and all utility and drainage facility easements in said ways; and that the Town vote to transfer the care, custody, control and management of said discontinued portions of Grandview Road, Cold Spring Road, Oakland Road and Tower Road from the Board of Selectmen for public way purposes to the Board of Selectmen for the purpose of conveyance; and that the Town further vote to authorize the Board of Selectmen to convey all of the Town's right title and interest in said discontinued ways together with all of the land shown on Board of Assessors Map 33 Lot 19, Map 33 Lot 31, Map 27 lot 405, and Map 27 lot 412 upon such terms and conditions, and for such consideration as the Board of Selectmen deem to be in the best interest of the Town, or take any other action with respect thereto. Backaround: See the background and map for Article 14 If Town Meeting approves Article 16 (and even if Town Meeting does not approve it), Article 17 would do two things: ♦ It would authorize the Board of Selectmen to move forward to discontinue the various paper streets that lie within the Town owned land areas. Certification of the Town's ownership rights through Land Court in addition Town Meeting approval will be required, but this is an important action regardless of whether the property is to be retained by the Town or sold for other use. The eprocess of discontinuing the paper streets will take a matter of months. 2011 Subsequent Town Meeting ♦ The article would authorize the Board of Selectmen to bid the sale of the property including the ' area of the paper streets that would be discontinued, as well as the portions of the property that would be transferred from the School Department under Article 16. On October 11, 2011 the Board of Selectmen hosted a meeting of all abutters within 300 feet to solicit their comments and questions with regard to the future of this property. Presentation given by: ♦ Peter Hechenbleikner— See Attached Board of Selectmen Report: No report Finance Committee Report: No report Bylaw Committee Report: No report After some discussion by Town Meeting Members 2t3 Vote required 88 Voted in the affirmative 8 Voted in the negative 135 Town Meeting Members in Attendance Motion Carried ARTICLE 18: Richard Schubert, Board of Selectmen moved Move that the Town vote, pursuant to M.G.L. Chapter 40, Section 15A, to transfer the care, custody and control of the property shown on Board of , Assessors Map 9, Lot 3, consisting of 31,614 square feet of land, from the Water Department or the Board of Selectmen for water resource and protection purposes, to the Board of Selectmen for the purpose of conveyance; and that the Town further vote to authorize the Board of Selectmen pursuant to M.G.L. cAp, §3 to convey all of the Town's right title and interest in said parcel of land upon such terms and conditions, and for such consideration as the Board of Selectmen deem to be in the best interest of the Town, or take any other action vdth respect thereto. Backaround: See the background and map for Article 14 Map 9 lot 3 i owned by the Town in the name of the Water Department and was pumhased to build a water tower. The water . pressure in this area of Town is currently adequate because the Town operates booster pumps . to make sure that it is adequate. Therefore the need for water storage in that location is no longer present. The MWRA has expressed interest in purchasing the property and building a water storage facility, but to build one of the size . that they would want they would also have to acquire additional property. The property is adequate in size (31,614 square feet) to meet lot minimum size requirement of 20,000 square feet for one single family home under zoning. The lot width is substandard — 40 feet of frontage rather than the required 120 feet, so any buyer would have to seek a variance. 2011 Subsequent Town Meeting I Presentation given by: ♦ Peter Hechenbleikner— See Attached Board of Selectmen Report — given by James Bonazoli: The Town owns a 31,614 square foot parcel of land on Lothrop Road. The parcel was originally acquired in the 1950's to house a water tower, but due to pumping of water to address pressure issues on this high parcel of land, a water tower was never built. In recent memory the.Town considered building a water tower on the property, and the neighborhood was very opposed to the idea. The Town now purchases water from the MWRA, and while the MWR4 would very much like to put a water tower on the property, the site is not large enough to house a 3 MG tower (the Bear Hill standpipe, for example, is 1 MG). This article would transfer the property from the Town for water purposes to the Board of Selectmen for purposes of conveyance, and would authorize the conveyance of the property. 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