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Home My WebLink About2013-10-16 Finance Committee PacketTown of Reading Meeting Posting with Agenda Board - Committee - Commission - Council: Finance Committee Date: 2013 -10 -16 Building: Reading Town Hall Address: 16 Lowell Street Purpose: General Business KEGEIAp TOWN CLERA A01NG, MASS. 2013 OCT 15 A t .21 Time: 7:30 PM Location: .Conference Room Meeting Called By: Paula Schena on behalf of Chairman Barry Berman Notices and agendas are to be posted 48 hours in advance of the meetings excluding Saturdays, Sundays and Legal Holidays. Please keep in mind the Town Clerk's hours of operation and make necessary arrangements to be sure your posting is made in an adequate amount of time. A listing of topics that the chair reasonably anticipates will be discussed at the meeting must be on the agenda. All Meeting Postings must be submitted in typed format; handwritten notices will no longer be accepted. Topics of Discussion: ♦ Open session for topics not reasonably anticipated 48 hours in advance of the meeting REVISED AGENDA Discussion /Action Items 1. Introduction of RMLD General Manager 2. School Space Committee Report 3. Library Building Project Report 4. Peer Community Policy 5. Financial Update 6. November Town Meeting Preview 7. October Financial Forum Planning This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed at the meeting. However the agenda does not necessarily include all matters which maybe taken up at this meeting. O� OF$pgO' Office of the Town Manager 781 - 942 -9043 b 16 Lowell Street townmanager @ci.reading.ma.us Reading, MA 01867 www. read in ma.go itown- manager To: Finance Committee From: Bob LeLacheur Date: October 14, 2013 RE: FINCOM 10/16 packet Agenda a. Introduction of Coleen O'Brien, new RMLD GM (LeLacheur) b. School Space Committee Report (Dockser) c. Library Building Project Report (Herrick, Greenfield, Berman) d. DRAFT Peer Community FINCOM Policy (1 page) e. Assessor's update on PILOT programs (6 pages) f. Financial Update (LeLacheur) i. Free Cash certification & background reasons (3 pages) ii. Permits Revolving Fund balance (1 page) hi. Financial Overview (4 pages) iv. Revenues (3 pages, State Aid & Meals tax) v. Expenses (2 pages, Voke) vi. Capital Plan & Debt Schedule (34 pages) g. November Town Meeting Warrant (LeLacheur) i. Town Manager /BOS Goals (4 pages) ii. Proposed Re- organization BOS overview (9 pages) iii. Proposed revised classification plan (1 page) iv. Proposed revised Executive Organizational Chart (1 page) v. Warrant Outline: Vote on financial Articles (11 pages) 1. #3 amend CIP 2. #4 Retirement Board request 3. #6 dispose of surplus materials 4. #7 West Street easements 5. #8 Authorize West Street debt 6. #9 Authorize Sewer debt (from MWRA) 7. #11 Amend FY14 budget (will be ready on October 30`x') h. October Financial Forum Planning i. Liaisons, Meeting Schedule & FINCOM Help Wanted, Annual Meeting (8 pages) 2 w� ar ,rr All budgeted items to be prioritized and presented to architect for review. Architect will be instructed to design to budget and to value re- engineer. Library Trustees committed to making priority choices in line with budget. STV recommended not to allocate any contingency funds to budget at this early stage. Library Building Project Summary Update Library temp. space identified —lease negotiations in progress and on schedule. Architect's contract (CBT) to be finalized. (critical Path) Review of budgeted cost estimates by sTV identified $1.8m in underestimated or missing construction and soft costs. (Preliminary only — limited architect input.) Library Building Committee of Trustees voted to engage on the project. (10/10) (LBC) and Library Board the architect to proceed Library Building committee and Library Trustees (10/10) authorized Town to proceed to lease temporary space. LBC to update selectmen (10/22) and November Town Meeting DRAFT Policy on Peer Communities Finance Committee September 2013 The Finance Committee ( FINCOM) of the Town of Reading hereby establishes and adopts a Policy establishing a financial best practice of using Peer Communities when making financial comparisons. FINCOM recognizes that under Proposition 2 -1/2 in Massachusetts, communities are financially constrained by fundamental commercial /residential demographics and other economic factors. For purposes of any broad budget or financial comparison, FINCOM defines Peer Communities to be those deemed financially statistically similar to Reading by an independent study by Stone Consulting in December 2008. Updated studies are suggested to ensure that this list is kept up to date. Therefore the following list constitute Reading's 23 Peer Communites: Andover, Bedford, Belmont, Burlington, Canton, Danvers, Dedham, Lynnfield, Mansfield, Marshfield, Milton, Natick, North Reading, North Andover, Shrewsbury, Stoneham, Tewksbury, Wakefield, Walpole, Westborough, Westford, Wilmington and Winchester. FINCOM also recognizes that in some instances, a second set of comparisons with other Massachusetts communities can add valuable insight. 5 LeLacheur, Bob From: Santaniello, Victor Sent: Tuesday, September 17, 2013 6:04 PM To: LeLacheur, Bob Subject: PILOT Payments Bob, Not much success in obtaining a vast array of agreements. With respect to ice arenas, many in the Boston area are DCR controlled (formerly the MDC). Others like Stoneham are municipally owned and run as a department with the Selectmen setting the rates annually. Housing Authorities appear to be the standard %: tax rate + $100 x number of bedrooms formula. There is other housing legislation that bases taxes on Gross Income less 5% vacancy x 5% as well. I also have an old City of Boston Agreement with a health center that has a fixed base payment per bed then additional amounts per bed by facility. I'm sorry that my assessing brethren weren't as forthcoming as I had hoped. I emailed our group twice on this as well as directly emailed some select communities. Please let me know if there is any particular project that I could call someone on about this. Victor 11 Survey of Municipal Electric PILOT for Fiscal 2007(1) 9/19/2013 7:32 AM Community NUMBER_ TOTAL 07 TAX i TOTAL Comments _ : Fiscal 1999 Fiscal 2007 PARCELS ^_ VALUE LEVY REVENUE —_ PILOT PILOT 4,349,929,12035,504,686_ �-- - - - - -- 81,905,001 - - - -- - -- - - - -_; - -- -- 250, 000 N Attleboro 10,144 $ 300,000 - - -- - - - - - -- i Hull 5,318 i 2,346,732,380 20,508,768 36,041,092 DTE value x tax rate = PILOT. Plus return of benefits & portion of Mgr's Salary. 100,000 $ 115,634 Reading 8,293 4,016,230,863 45,686,874 81,947,780 PILOT serves 4 communities 1,550,000 $ 222,352 PILOT amount is increased each $ 1,946,870 "Earnings Distributions" year by the cost of living index 80% of power distributed is used outside of Reading fi Shrewsbury 12,274 5,634,417,906 44,644,721 89,449,668 Electric 112,800 $ 115,441 Electric Cable TV 225.000 $ 454.691 Cable TV calculated by electric dept 337,800 $ 570,132 i Wakefield 8,841 4,222,830,349 42,448,352 71,691,766 calculated by electric dept 569,000 $ 800,000 "suggested donation" Peabody 15,609 8,288,349,060 71,609,441 142,186,700 $ 480,000 PILOT - Has remained the same for many years Templeton 3,918 760,769,412 6,145,457 15,034,751 Templeton uses Total Assets (yes, we include everything) times a 10 year average of the ax Rate. Calculated by the Light Dept. We have just under 4000 parcels. Princeton 1,634 565,203,874 6,097,372 8,312,204 - — Our Municipal Light Dept does not pay into a PILOT progam or pay any in lieu of tax. I emailed our Municipal Light Mgr and he sent me this list of things they do for the town at no cost: Discounted the cost of Town owned streetlights Installed holiday decorations, Town Common lights, and other banners and signs Included Town related mailings in monthly bills to save postage and handling costs Install & maintain sports field lighting systems in Town. Sponsored electrical safety classes for our children at the Thomas Prince School Provided storage and meeting space for the Princeton baseball league, Friends of the Library, Princeton girl scouts cookies, and Town Selectmen Acted as Town wide battery collection and disposal site Volunteered as Town coordinator for Wachusett Earth -day household waste pick -up and collection day survey of municipal wectric PILOT for Fiscal 2007(1) 911912013 7:32 AM Community NUMBER ' PARCELS 1 TOTAL 07 TAX VALUE ;LEVY TOTAL_ REVENUE_ Comments I Fiscal 2007 _ PILOT PILOT _ Braintree r Mansfield 12,193 1 7,434 _ 6,006,794_,2.05 5,8.11,612 3,608,187,200 39,282,246 107,306,975 T 75,980,346 Our power plant (utili j excluding Beld Broadband using the electric co financial statements times our commercial rate we can up with a figure for the PILOT program. NOW they use a formula based on the actual kilowatt hours used. This is given to the finance director. The Mansfield Electric Dept. pays a PILOT of $480,000 per year. The Town Accountant tells me there is no specific calculation it has paid the same amount for many years. Russell 776 851,960,197 1,897,225 ' 4,205,437 Our town is extremely small- 450 customers for electric light- since we are a municipality; this is tax exempt- No pilot programs here. T $13,000 per year to decrease the tax rate but they do not have a generating plant. I I—_. We had actually tried to figure out a new method which would have upped it but they were having no part of it. Of _ course, it probably would have hit the taxpayers anyway with an electric rate increase. They already want to decrease the PILOT from Co the $13,000. + Westfield 13,135 3,454,942,232 47,765,636 119,255,479 70% of book value of the general plant per DTE annual report times commercial rate. LESS 60,000 for goods & services provided to city. $ 314,458 + Danvers 9,058 9,213,650,890 48,845,341 80,916,151 Actual Budget Estimate i CY05 CY06, CY06 Annual Revenues $42,805,400 $48,245,000 $44,871,100 Sales in Kwhr 325,489,2001 338,043,0001 328,456,000 In Lieu Of Tax Payment CY06 CY06 CY06 2.5 Mils per Kilowatt -Hour 813,723 $ 845,108 $ 821,140 Survey of municipal Electric PILOT for Fiscal 2007(1) 9/19/2013 7:32 AM Community_ NUMBER I TOTAL 07 TAX TOTAL —t Comments Fiscal 1999 Fiscal 200.7__ - _ I PARCELS South Hadley - __6,960 VALUE 1,710,285,348 LEVY _REVENUE 543 18,255, _ PILOT PILOT _ xt Nei _ �_38,817,715current tax rate). To6wn/re reimbursement is thetindire` _ _ cts such as health insurance, FICA and retirement. - -�_ + _ The was changed last year (FY 07) as the percentage was only 45% based on the fact that "The rational is that investor owned utilities are not taxed in Massachuesttes for facilities located in the public way." I _ questioned this rationale with DOR (Blau 2 -7 -06) and they reinforced for me the fact that this rationale applies to telephone companies NOT utilities. Once I relayed this information the % was changed from 45 to 60. r Fiscal 2006 $410,000 Fiscal 2007 $527,600 _ Fiscal 2008 $527,600 Rowley 2,569 957,857,102 9,116,781 14,515,394 NO PILOT IN ROWLEY Holden 7,974 2,042,613,200 23,387,921 40,123,368 68,000 $ 112,500 ko Chester The Chester Electric Co paid the Town of Chester $7,300 PILOT last year. I asked the secretary how the PILOT was calculated, and her answer was "street lights ". Middleboro Middleboro has a municipal gas and electric department. No generation plant. They pay in lieu of taxes each year which is agreed upon by both the town and the G & E Dept. Fiscal 2007 they paid a PILOT of $366,544 and $77,896 for administration costs. Littleton 3,944 1,521,493,003 20,395,990 31,190,888. Pilot changed to $460,000 for $ 169,019.00 $ 350,000 When I gave your spread sheet to the Accountant she gave me the numbers! SYNOPSYS OF READING PILOT AGREEMENTS Reading Assessing Division June 24, 2014 READING HOUSING AUTHORITY These agreements which were enacted at various times are in accordance with the provisions of MGL Ch. 705 "Scattered site family housing" or MGL Ch. 689 "Housing for persons with special needs ". Through these agreements, the Municipality agrees not to levy taxes and the Housing Authority agrees to a PILOT payment. Below is the formula to arrive at the yearly payment amount: (1/2 Full Value Tax Rate + $100) x number of bedrooms) The 8 properties in this agreement comprise a total of 58 bedrooms and were billed a total of $6,233.26 for fiscal year 2013. UNITED CHURCH HOMES OF READING, INC. This agreement was signed in 1981 in accordance with the provisions of MGL 180 and appears to run 40 years. The first year of the completed project paid $676 times 74 units to establish a $50,000 Base Year Payment. It appears that, while convoluted, I am to use the last year's payment and tax rate to produce a valuation that is then multiplied by the new tax rate. Furthermore, in a revaluation year, the prior year's assessment will be changed by the average increase / decrease of all real property in the Town. Both properties are billed regularly and are up to date. 10 Summary of Recent PILOT payments FY13 FY12 FY11 United Church Homes $ 52,099.73 $ 49,216.52 $ 47,732.96 aka Peter Sanborn Place 5.9% 3.1 Reading Ice Arena Authority $ 624.94 $ 591.90 $ 577.25 _ Symonds Way 5.6% 2.5% Reading Housing Authority $ 6,233.26 $ 6,210.35 $ 6,374.10. v_a_rio_ u_s locatio_ns 0.4% -2.6% 58 bedrooms 58 bedrooms 61 bedrooms TOTAL $ 52,736.67 $ 49,820.42 $ 48,322.21 _ 5.9%' 3.1% 11 Massachusetts Department of Revenue Division of Local Services Amy Pitter, Commissioner Robert G. Nunes, Deputy Commissioner & Director of Municipal Affairs Wednesday, October 02, 2013 Sharon Angstrom Accountant Town of Reading Re: NOTIFICATION OF FREE CASH APPROVAL - Reading Based upon the unaudited balance sheet submitted, I hereby certify that the amount of available funds or "free cash" as of July 1, 2013 for the Town of Reading is: I�K General Fund $ 7,584,869 �y Water Enterprise Fund $ 2,478,653 1��10 Sewer Enterprise Fund $ 2,203,974 Stormwater Enterprise Fund $ 661,283 o/b76 This certification is in accordance with the provisions of G. L. Chapter 59, §23, as amended. Certification letters will be e- mailed to the mayor /manager, board of selectmen, prudential committee, finance director and treasurer immediately upon approval, provided an e-mail address is reported in DLS' Local Officials Directory. Please forward to other officials that you deem appropriate. Sincerely, Gerard D. Perry Director of Accounts cc: selectmen @ci. reading. ma. us; assessor @ci. reading. ma. us; nheffernan @ci. reading. ma. us; psullivan @ci. reading. ma. us; blelacheur @ci. read Ing.ma.us; finance @ci.reading.ma. us;sangstrom @d. reading. ma. us; vsantaniello @ci.readin g.ma.us;recapdata@dor.state.ma.us 0 W Town of Reading RESERVES at June 30. 2013 Sale of Real Estate (at June 30 with next FY commitment) Stabilization Funds Smartgrowth Incentive Payment Employee Buy -backs General Certified "free cash" July 1, 2011 and FY2012 Free Cash Used for FY2013 and FY2014 operations - Reserves available for 5% Fincom Policy, 5% of FYI Net Available Revenue 2012 2013 457,031 578,161 369,000 310,000 30,553 55,413 1,545,414 ** 1,549,505- 5,499,129 6,537,985 (1,532,256) 3,966,873- (1,616,233) 4,921,752 *' Before FY13 Certification 6,471,257- 3,855,634 2,615,623 Ei�storlc ;�R��aet7��tfo�tof!e+es` ernes . 2008 2009 2010 2011 2012 2013 Revenues: Variance from original budget Property taxes: 331,359 669,720 262,633 141,899 363,476 - 62,257 Motor Vehicle Excise taxes - 78,255 - 149,039 82,330 486,623 50,982 370,081 Meals Tax 32,770 123,293 42,781 Perigjties and interest on taxes 22,443 26,454 - 49,528 47,636 27,401 17,647 PaMents in lieu of taxes 40,169 38,565 23,270 12,291 31,853 7,186 Charges for services - 119,217 37,838 - 94,337 61,721 92,603 120,960 Licenses and permits 19,207 68,156 25,594 138 9,923 57,186 Intergovernmental (includes State Aid & Medicaid Reimb) 276,926 - 594,392 - 315,500 89,716 256,712 465,189 Special assessments -2,682 -2,376 -252 -1,457 -8,972 7,436 Fines 1,272 - 18,108 - 40,297 - 18,410 - 14,475 - 12,282 Investment income 1,007,946 - 95,185 - 59,403 - 29,728 - 38,794 -7,859 Other 206,218 64,436 107,877 303,377 140,983 119,732 Total revenue variance from budgeted amount 1,705,386 46,069 - 57,613 1,126,576 1,034,985 1,125,800 Property taxes: Property Taxes collected in prior years were more than budgeted because of our conservative estimates in the growth on new taxable properties. In FY13, new growth was budgeted closer to actual and many abatements were settled reducinq FY13 revenues. Motor Vehicle Excise taxes MV Excise was at 2.9 million for 5 years then dropped to 2.7 million in 2009 and 2.5 million in 2010 Back up to 2.9 in 2011 down again in 2012 to 2.8 million and up again to 3.0 million in 2013. Meals Tax 8 months est at 140k Actual was 172k for 2011. In 2012 a conservative estimate was made given the lack of historical data resulting in a $123k surplus. In FY13, meals tax was budgeted based on the prior year resulting in a smaller surplus. Penalties and interest on taxes Penalties and interest are dependent on who decides to pay off old tax liabilities and therefore, very unpredictable. Charges for services Charges for services include Permits from the inspection department which are dependent on economic conditions Intergovernmental (includes State Aid 8 Medicaid Reimb) State Aid is not known during the budget development. 2009 had 9c Cuts (Mid year cuts made by Gvnrs office.) In 2012, there was a one time state aid surplus pmt of 198K. In FY13 we received $459k of Smart Growth funding that was not budgeted for. Investment income Interest rates for this 5 year period went from 6% to less than 1 %. We earn interest on money we borrow for projects (eg High School Const, Energy Improvements) We do not include interest on borrowed funds when budgeting revenues because it is not sustainable Other Other income includes one -time, unanticipated, non - recurring, inconsistent revenues. Insurance Dividends, MIIA rewards, legal settlements, reimbursement of prior year expenditures and FEMA reimbursements . 10/2/2013 FY2013 Budget to actual variances Expenditures: Variance from original budget 2008 2009 2010 2011 1 2012 2013 General government 150,011 200,599 221,803 182,290 134,225 198,554 Public safety 162,442 104,639 117,993 66,062 54,142 79,757 Education 99,145 213,378 286,158 77,137 64,565 24,113 Public works and facilities 137,804 143,191 189,609 246,162 534,225 302,794 Human services 18,356 3,216 27,353 21,062 44,607 119,050 Culture and recreation 7,334 47,342 23,654 12,303 7,302 33,515 Employee benefits 125,138 1,119,740 214,982 180,834 156,621 474,215 Intergovernmental -957 -6,027 50,717 - 26,494 14,385 21,449 Debt service -1,893 56,982 19,844 4,558 41,758 13,708 Total expenditure variance from budget amount 697,380 1,883,060 1,152,113 763,914 1,051,830 1,267,155 Sum of Revenue & Expenditure Variances General government Public safety Education Public works and facilities Human services Culture and recreation Employee benefits ' Intergovernmental Debt service 2,402,766 1,929,129 1,094,500 1,890,490 2,086,815 2,392,955 FinCom Reserve Fund unspent FY09 100K FY10 8OK FY11 100K, FY12 74K, FY13 $108K. Unused funds for Cemetary Garage in FY13 $100K FY13 Unused Police/Fire /Dispatch Wages of $45k and Unused Sick Buyback for Fire of $20K FY09 hold back to cover reduction in State Aid - Fy10 Energy savings unspent to cover the Energy Improvement Loan Interest. FY12 $52K in unused extraordinary repairs (facilities). FY08 Woodland Easement Project low bids saved $50,000, FY09, FY10, FYI 1, FY12, FY13 Gasoline prices down - saved over 50K each year, trash less tonnage saved 47K in Fy09, 70K in FY10, 70K in FYI 1, 112K in FY12, 78K in FY13. - Snow /Ice also came in $202K under in FY12 due to a mild winter. - Unfilled positions in DPW Mechanic and Cemetary skilled labor in FY12 - Unfilled positions in DPW Mechanic and Engineering in FY13. Engineering had a retirement in FY13 and did not fill the position. Cemetary had a person out on WIC oft 10 months in FY13. Fincom transfer for West St Appraisals for $35k was not encumbered by year end. Unfilled position in Elder Services and Health in FY12 there is leftover Veteran's Aid of $27K. Unused Sick Buyback in Elder Services in FY13 of $10k, Veterans salary $12K and leftover Veteran's Aid of $74K FY09 & FY13 Unfilled Position in Parks FY09 ARRA funds paid Teacher Health Insurance to offset State Aid Reduction $994,000 -FYI 1 Worker Comp 50k Health ins 33k Towns Match for Medicare 50k -FY12 Worker Comp 17k Health ins 62k Towns Match for Medicare 26k, Unemployment 44k, Life Insurance 17k, Noncontrib Benefits 11 K, Police/Fire Indemification 19K -FY13 Worker Comp 69k Health ins 223k Towns Match for Medicare 96k, Unemployment 43k, Life Insurance 7k, Noncontrib Benefits 32K. FY10 Regional School Assessment lower than budgeted - less enrollment. FYI Charter /School Choice Assessments FY09 Orig Budget Included estimates for refinancing school debt, FY10 est int expense on Energy Improvement Debt FY12 41 K of interest savings attributable to refinancing of long term debt. 10/2/2013 FY2013 Budget to actual variances LeLacheur, Bob From: Sent: To: Subject: The available4udget is $692,3 Heffernan, Nancy Thursday, August 22, 2013 8:55 AM LeLacheur, Bob RE: what is the balance in the permits revolving fund? From: LeLacheur, Bob Sent: Thursday, August 22, 2013 8:47 A To: Heffernan, Nancy Subject: what is the balan a in the permits revolving fund? Robert W. LeLacheur, Jr. CFA Town Manager Town of Reading 16 Lowell Street Reading, MA 01867 townmanager@ci. reading. _mo. us (P) 781 - 942 -9043 (F) 781- 942 -9037 www.readingma.gov Please fill out our brief customer service survey at: http• / /readingma- survey virtualtownhall. net /survey /sid /8cebfd833a88cd3d/ Town Hail Hours: Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m. Tuesday: 7:30 a.m. - 7:00 p.m. Friday: CLOSED 15 rn Weratina budgets =_> 3.60% 3.75% 2.500/ 2.50% 2.50% 2.50% Town of Reading Budget Summary Recent One Yr Changes Current One Yr Changes Projected One Yr Changes One Yr Changes One Yr Changes One Yr Changes 10114113 2:12 PM FY-2013 54,479,102 FY-2013 3.4% FY - 2014 FY - 2014 FY15 FY - 2015 FY16 FY - 2016 FY17 FY - 2017 FY18 62,954,755 FY - 2018 2.8% evenues 55,726,660 2.3% 57,605,628 3.4% 59,509,428 3.3% 61,210,824 2.9% Total Property Taxes Total Other Local Revenue 5,380,000 -0.4% 5,700,000 5.9% 5,890,000 3.3% 6,055,000 2.8% 6,220,000 2.7% 6,390,000 2.7% Total lntergovtRevenues 12,955,108 4.1% 13,096,149 1.1% 13,423,553 2.5% 13,759,142 2.5% 14,103,120 2.5% 14,455,698 2.5% Total Transfers & Available 4,406,704 7.3% 4,827,797 9.6% 3,719,404 -23.0% 3,699,264 -0.5% 3,681,121 -0.5% 3,715,024 0.9% ,venues before Free Cash $77,220,914 2.8% $79,350,606 2.8% 1.6% $83022 3.0% $85,215,065 2.6 %. $87,515,476 2.7% Free Cash 697,733 -19.2% 1,050,000 50.5% 1,250,00 19.0% 1,250,000 0.0% 1,250,000 0.0% 1,250,000 0.0% Net Available Revenues $77,918,646 2.5% $80,400606 3.2% $ 8,584 1.9% $84,272,834 2.9% $86,465,065 2.6% $88,765,476 2.7% CCOmmO a Uosts Benefits 13,329,635 3.7% 13,515,050 1.4% 14,365,165 6.3% 15,214,823 5.9% 16,162,312 6.2% 17,116,137 5.9% Capital 1,937,700 104.4% 2,355,500 21.6% 1,960,000 -16.8% 1,500,000 -23.5% 1,700,000 13.3% 2,300,000 35.3% Debt 4,539,575 -25.1% 3,970,500 -12.5% 3,381,063 -14.8% 3,976,790 17.6% 3,847,292 -3.3% 3,377,274 -12.2% Energy 1,911,168 4.7% 1,938,945 1.5% 2,016,503 4.0% 2,097,163 4.0% 2,181,049 4.0% 2,268,291 4.0% Financial 740,000 3.4% 750,000 1.4% 765,000 2.0% 780,375 2.0% 796,134 2.0% 812,288 2.0% Education - Out of district 3,344,235 - 12.904 3,598,098 7.6% 3,742,022 4.0% 3,891,703 4.0% 4,047,371 4.0% 4,209,266 4.0% Education - Vocational 325,000. -22.5% 371,250 14.2% 386,100 4.0% 401,544 4.0% 417,606 4.0% 434,310 4.0% Miscellaneous 2,898,937 3.2% 2,956,413 2.0% 3,039,698 2.8% 3,124,441 2.8% 3,210,677 2.8% 3,273,444 2.0% Community Priorities 0 0 0 0 0 KRual Accommodated , Stabilization Fund 0 0 0 0 0 0 Net Accommodated Cost $29,026,250 -2.1% $29,455,756 1.5% $29,655,551 0.7% $30,986,839 4.5% $32,362,441 4.4% $33,791,010 4.4% 14,543,129 3.6% 15,423,120 3.75% 16,002,666 2.5% 16,402,732 2.5% 16,812,800 2.5% 17,233,120 2.5% Operating Costs Municipal Govt Operating adjustments (comm. priori 322,528 189,237 adjustments (ent funds ove 771,190 2.0% 815,173 5.7% 835,552 2.5% 856,441 2.5% 877,852 2.5% 899,799 2.5% TOTAL Muni Governmeni 15,636,848 5.7% 16,427,530 5.1% 16,838,218 2.5% 17,259,173 2.5% 17,690,653 2.5% 18,132,919 2.5% School & Bldgs Operating 32,049,069 3.6% 33,764,332 3.75% 34,796,693 2.5% 35,666,610 2.5% 36,558,275 2.5% 37,472,232 2.5% adjustments (comm. prioritl priori 494,865 183,661 TOTAL School & Bldgs 32,543,934 4.5% 33,947,993 4.3% 34,796,693 2.5% 35,666,610 2.5 %. 36,558,275 2.5% 37,472,232 2.5% Town Bldgs Operating Tal 439,499 3.6% 455,980 3.75% 467,380 2.5% 479,064 2.5% 491,041 2.5% 503,317 2.5% adjustments (comm. priority) (45,018) TOTAL Town Bldgs 439,499 3.6% 410,962 -6.5% 467,380 13.7% 479,064 2.51/6 491,041 2.5% 503,317 2.5% 3chool,Town,Build s $48620,281 4.9% $50,786,485 4.5%. $5ZI02,290 2.6% $53404,848 2.5% $54739,969 2.5% $56,108,468 2.5% Municipal Govt Operatin 32.16% 32.35% 32.32 %. 32.32% 32.32% 32.32% School & Bldgs Operatin 66.93 %. 66.84% 66.79 %. 66.79 %. 66.79 %. 66.79 %. Town Bldgs Operating Ti 0.90% 0.81% 0.90% 0.90% 0.90% 0.90% TOTAL EXPENSES L2+ $77,646,531 244% $80,242,241 3.3% $81757841 1.9% $84,391,686 30% $87,102,410 3.2% $89,899478 3.2% $ 130,743 $ (118,853) $ (637,345) $ (1,134,001) Ytt� 158,427 re- organization v Town of Reading One Yr One Yr One Yr One Yr One Yr One Yr Revenues - Details Approved FY - 2013 Changes FY - 201 Projected FY-2014 Changes FY-20114 FY15 Changes FY - 201 FY16 Changes FY - 201E FY17 Changes FY - 2017 FY18 Changes FY - 2018 10114113 2:12 PM Property Taxes Tax levy (within levy limit) 52,483,622 3.2% 54,350,038 3.6% 56,298,164 3.6% 58,218,118 3.4% 60,186,071 3.4% 61,946,973 2.9% New Growth 579,830 78.4% 575,000 -0.8% 500,000 - 13.00% 500,000 0.0% 250,000 - 50.0% 250,000 0.0% Tax levy (debt exclusion) 2,030,650 -1.4% 1,431;997 29.5% 1,453,598 1.5% 1,453,598 0.0% 1,453,598 0.0% 1,453,598 0.0% Abatements and exem do 615,000 2.5°% 630,375 2.5% 646,134 2.5°% 662,288 2.5°% 678,845 2.5% 695,816 62,954,755 3,225,000 2.5% 2.8% 2.4°% 75,000 higher revenues Total Property Taxes 1 54,479,102 3.4% 55726,660 2.3% 57,605,628 3.4% 59,509,428 3.3% 61,210,824 2 . 9%1 Other Local Revenues 2,650,000 -1.9% 2,900,000 9.4% 3,000,000 3.4% 3,075,000 2.5% 3,150,000 2.4% Motor Vehicle Excise Meals Tax 300,000 50.0% 350,000 16.7% 375,000 7.1% 400,000 6.7% 425,000 6.3% 450,000 5.9% 15,000 higher revenues Penalbesfinterest on taxes 160,000 10.3% 175,000 9.4% 180,000 2.9% 185,000 2.8% 190,000 2.7% 200,000 5.3% Payments in lieu of taxes 325,000 3.2% 325,000 0.0% 330,000 1.5% 335,000 1.5% 340,000 1.5% _ 345,000 1.5% Charges for services 1,475,000 0.0% 1,500,000 1.7% 1,550,000 3.3% 1,600,000 3.2% 1,650,000 3.1% 1,700,000 3.0% Licenses & permits 140,000 -10.3% 140,000 0.0°% 145,000 3.6% 150,000 3.4% 155,000 3.3% 160,000 3.2% Fines 110,000 -15.4% 110,000 0.0% 110,000 0.0% 110,000 0.0% 110,000 0.0% 110,000 0.0% InterestEamings Medicaid Reimbursement 120,000 100,000 -40.0% 42.9% 100,000 100,000 -16.7% 0.0% 100,000 100,000 0.0% 0.0% 100,000 100,000 0.0% 0.0% 100,000 100,000 0.0% 0.0% 100,000 100,000 0.0% 0.0% (25,000) lower revenues Total Other Local Reven4 5,380,000 -0.4% 5,700,000 5.9% 5,890,000 3.3% 6,055,000 2.8% 6,220,000 2.7% 6,390,000 2.7% 65,000 intergovernmental Revenue State Aid I 12,955,108 5.3% 13,096,149 1.1% 13,423,553 2.5% 13,759,142 2.5% 14,103,120 2.5% 14,455,698 2.5% 96,149 higherrevenues Federal ARRA/State refund 0.0% 0.0% 0.0°% 0.0% 4,675 higher assessment Total Intergovt Revenue4 12,955,108 -0.1°% 13 096,149 1.1% 13,423,553 2.5%1 13,759,142 2.5°% 14,103,120 2.5% 14,455,698 2.50Z. 91,474 higher net sate aid Operating Transfers and Available Funds 25,000 0.0% 25,000 0.0% 25,000 0.0°% 25,000 0.0% 25,000 0.0°% 25,000 0.0°% Cemetery sale of lots Sale of real estate funds 250,000 -16.7% 200,000 -20.0% 150,000 -25.0% 100,000 33.3°% 50,000 - 50.0°% Reading Ice Arena Autho ' 100,000 0.0% 50,000 -50.0% MSBA payments 215,828 -70.0% 817,305 278.7% RMLD earnings distributio 2,200,738 -0.2% 2,313,318 5.1% 2,358,851 2.0% 2,417,823 2.5°% 2,478,268 2.5°% 2,540,225 2.5°% Enterprise Fund Support 771,190 2.0% 815,173 5.7°% 835,552 2.5% 856,441 2.5°% 877,852 2.5% 899,799 2.5% 16,991 40R Stabilization Fund 368,000 100.0°% 257,000 -30.2% Overlay surplus 475,947 100.0% 350,000 - 26.5°% 350,000 0.0°% 300,000 - 14.3°% 250,000 . - 16.7°% 250,000 0.0% Total Transfers & AvailaN 4,406,704 7.3% 4,827,797 9.6% 3,719,404 - 23.0°% 3,699,264 -0.5°% 3,681,121 -0.5% 3,715,024 0.9%1 16,991 OPERATING REVENUES 77,220,914 2.77% 79,350,606 2.76% 80,638,584 1.62% 83,022,834 2.96% 85,215,065 2.64% 87,515,476 2.70% 346,930 higher revenues Free Cash & Savings 697,733 1 -19.2% 1,050,000 1,250,000 1,250,000 1,250,000 1,250,000 TOTAL REVENUES $77,918,646 2.52% $80,400-.606 3.19% $81,888,584 1.85% $84272,834 2.91% 86,465 065 2.60% 88,765,476 2.66%1 173,465 NET INCREASE aSSf RR T_ of 0n 47.n Accom Costs - Summary One Yr One Yr One Yr One Yr One Yr One Yr 101141132:12 PM Projected Changes Projected Changes Changes Changes Changes Changes FY - 2013 FY - 2013 FY - 2014 FY - 201 FY15 FY - 201 FY16 FY .20le .20l FY17 FY - 2017 FY18 FY - 2018 13,515,050 1.4% 14,365165 6.3% 15,214 823 5.9% Benefits 13,329,635 3.7% 16,162,312 6.2% 17,116,137 5.9% (50,000) Capital 1,937,700 104.4% 2,355,500 21.6% 1,960,000 1 - 16.8% 1,500,000 -23.5% 1,700,000 13.3% 2,300,000 35.3% 257,500 Debt 4,539 575 -25.1% 3,970,5001 -12.5% 3,381,063 -14.8% 3,976 790 17.6% 3,847 292 -3.3% 3,377,274 - 12.2% (397,500) Energy 1,911,168 -0.7% 1,938,945 1.5% 2,016,503 4.0% 2,097,163 4.0% 2,181,049 4.0% 2,268,291 4.0% Financial 740,000 3.4% 750,000 1.4% 765,000 2.0% 780,375 2.0% 796,134 2.0% 812,288 2.0% Education - Out of distric 3,344,235 -12.9% 3,598,098 7.6% 3,742,022 4.0% 3,891,703 4.0% 4,047,371 4.0% 4,209,266 4.0% Education -Vocational 325,000 -22.5% 371,250. 14.2% 386,100 4.0% 401,544 4.0% 417,606 4.0% 434,310 4.0°% 30,000 Miscellaneous 2,898,937 3.2% 2,956,413 2.0% 3,039,698 2.8% 3,124,441 2.8% 3,210,677 2.8% 3,273,444 2.0% 4,675 Community Priorities TOTAL Accommodated $29,026,250 -2.1% $29,455,756 1.5% $29,655,551 0.7% $30,986,839 4.5% $32,362,441 4.40/6 $33,791,010 4.4 °!° 8(155,325) 37.3% 36.6% 36.2% 36.8% 37.4% 38.1% 48,892,396 50,944,850 52,233,033. 53,285,995 54,102,624 54,974,467 62.7% 3,125,885 3.6% 63.4% 3,266,550 4.5% 63.8% 3,413,545 4.5% 632% 3,567,154 4.5% 62.6% 3,727,676 4.5% 61.9% 3,895,422 4.5% ACCOM Costs - Detail Accommodated Costs - .Benefits Contributory Retirement Non- Contrib. Retirement 67,500 - 10.0% 35,000 -48.1% - 36,575 4.5% 38,221 4.5% 39,941 4.5% 41,738 4.5% OBRA fees & OPES study 40,000 166.7% 15,000 -62.5% 40,000 166.7% 20,000 -50.0% 45,000 125.00% 20,000 -55.6% OPEB contribution 420,000 100.0% 450,000 7.1% 475,000 5.6% 500,000 5.3% 525,000 5.0% 550,000 4.8°% Workers Compensation 341,250 5.0% 300,000 - 12.1°% 315,000 5.0% 330,750 5.0% 347,288 5.0% 364,652 5.0% (25,000) Unemployment Benefits 120,000 - 20.0°% 100,000 -16.7% 100,000 0.0% 100,000 0.0°% 100,000 0.0°% 100,000 0.0% Group Health I Life Ins. 8,475,000 -1.0°% 8,593,500 1.41% 9,195,045 7.0°% 9,838,698 7.0%1 10,527,407 7.0% 11,264,326 7.0°% Medicare l Social Security 675,000 3.8% 685,000 1.5% 710,000 3.6°% 735,000 3.5%1 760,000 3.4% 785,000 3.3°% (25,000) Police/ Fire Indemnificatior 65,000 8.3°% 70,000 7.7% 80,000 14.3°% 85,000 6.3%1 90,000 5.9% 95,000 5.6°% Total Benefits $13,329,635 3.7% $13,515,050 1.4% $14,365,165 6.3% 115,214,823 5.9%1 $16,162,312 6.2% $17,116,137 5.9% (50,000) 5% of net available revs(es 3,748,055 3,851,027 3,958,122 4,078,462 4,189,208 4,304,674 Energy Savings to pay de $ 300,000 $ 200,000 $ - 4,048,055 4,051,027 3,958,122 4,078,462 4,189,208 4,304,674 less debt (net, inside levy) (1,279,765) (1,640,427) (1,904,927) (2,523,192) (1,416,394) (1,955,276) Available for cash capital 1,768,290 2,410,600 2,053,195 1,555,170 1,772,814 2,349,398 Extra Capital from 40R Fund 257,000 Total Ca ital $ 1,937,700 104.4%1$ 2,355,500 21.6% $ 1,960,000 - 16.8% $ 1,500,000 - 23.5% $ 1,700,000 13.3% $ 2,300,000 35.3% 257,500 Accommodated Costs - Debt (net. inside levy limit) 3,010,000 - 14.9°% 2,468,333 -18.0% 2,963,333 20.1% 2,978,333 0.5°% 2,655,000 - 10.9% (300,000) Debt Service - Principal 3,535,000 - 15.5°% Debt Service - Interest 1,004,575 - 46.5% 960,500 .4.4% 912,730 -5.0% 1.013,457 11.0°% 868,959 - 14.3% 722,274 - 16.99/6 (97,500) Excluded debt (2,043,982) -26.8% (1,512,768) -26.0% (1,476,136) -2.4°% (1,453,598) -1.5°% (1,430,898) -1.6% (1,421,998) -H% MSBA reimbursements (215,828) -53.3% (817,305) 278.7 °% Total Included Debt $ 2,279,765 -18.8% $ 1,640,427 -28.0% $ 1,904,927 16.1 °% $ 2,523,192 32.5% $ 2,416,394 A.2 °% $ 1,955,276 19.1 °% Total Debt $ 4,539,575 -25.1%1$ 3,970,500 .12-W.1 $ 3,381,063 - 14.8 ° /. $ 3,976,790 17.6Y.1 $ 3,847,292 -3.3%1$ 3,377,274 -123% (397,500) lower expenses rower expenses mid -year capital Cam gar delayed ko Town of Reading Accom Costs - Detail One Yr One Yr One Yr One Yr One Yr One Yr 10114113 2:12 PM Voted Changes Projected Changes Changes Changes Changes Changes FY - 2013 FY - 2013 FY - 2014 FY - 2014 FY15 FY - 2011 FY16 FY - 2016 FY17 FY - 2017 FY18 FY - 2018 Accommodated Costs - Energv Street L' hting 200,000 -1.8% 200,000 0.0% 208,000 4.0% 216,320 4.0% 224,973 4.0% 233,972 4.0% Heating of Buildings -Town 93,000 6.0% 93,979 1.1% 97,738 4.0% 101,648 4.0% 105,714 4.0% 109,942 4.0% Heating of Buildings -Sch 456,358 -2.3% 417,341 -8.5% 434,035 4.0% 451,396 4.0% 469,452 4.0°% 488,230 4.0% Utilities -Town 173,050 -7.9% 199,692 15.4% 207,680 4.0% 215,987 4.0% 224,626 4.0% 233,611 4.0% Utilities - Schools 708,760 -7.0% 737,933 4.1% 767,450 4.0% 798,148 4.0% 830,074 4.0% 863,277 4.0% Fuel - vehicles in DPW bui 280,000 -5.5% 290,000 3.6% 301,600 4.0% 313,664 4.0% 326,211 4.0% 339,259 4.0% Total Ene $ 1,911,168 -4.7%1 1,938,945 1.54% ; 2,016,503 4.0%1 $ 2,097,163 4.0%1 $ 2,181,049 4.0%1 2,268,291 4.0% Accommodated Costs - Financial Casualty Insurance 340,000 7.6% 375,000 10.3% 384,375 2.5°% 393,984 2.5% 403,834 2.5% 413,930 2.5% 25,000 Veteran's Assistance 250,000 0.0% 225,000 -10.0% 230,625 2.5% 236,391 2.5°% 242,300 2.5°% 248,358 2.5% (25,000) FINCOM Reserve Fund 150,000 0.0°% 150,000 0.0% 150,000 0.0°% 150,000 0.0°% 150,000 0.0°% 150,000 0.0°% Stabilization Fund 0 0 0 0 0 0 Total Financial $ 740,000 3A% $ 750,000 1A% $ 765,000 2.0%1$ 780,375 2.0%1$ 796,134 2.0%1$ 812,288 2.0% 0 Accommodated Costs - Education Out of district 969,001 1.6°% 1,007,761 4.0°% 1,048,071 4.0°% 1,089,994 4.0% 1,133,594 4.0% Out of district SPED transp 954,000 6.8% Out of district SPED tuition 3,680,235 4.0°% 3,825,726 4.0°% 3,978,755 4.0°% 4,137,905 4.0°% 4,303,421 4.0°% 4,475,558 4.0°% Out of district SPED rev. of (1,290,000) 45.9°% (1,196,629) -7.2% (1,244,494) 4.0% (1,294,274) 4.0°% (1,346,045) 4.0°% (1,399,887) 4.0°% Out of district SPED carry forward ARRA IDEA Funds Total Education - Out of $ 3,344,235 -12.9%1$ 3,598,098 7.6%1$ 3,742,022 4.0% $ 3,891,703 4.0%1$ 4,047,371 4.0%1$ 4,209,266 4.0% Accommodated Costs - Education Vocational School 240,000 20.0% 249,600 4.0°% 259,584 4.0% 269,967 4.0°% 280,766 4.0°% 30,000 Vocational School Assess 200,000 -26.1%1 Vocational School Assess 125,000 -15.9%1 131 5.0°% 136,500 4.0% 141,960 4.0°% 147,638 4.0% 153,544 4.0°% Total Education - Voke $ 325,000 .22.5%1$ 371,250 t4.2% $ 386,100 4.0% $ 401,544 4.0% $ 417,606 4.0% $ 434,310 4.0% 30,000 Accommodated Costs - Miscellaneous 1,500,000 1.9°% 1,490,000 -0.7°% 1,527,250 2.5% 1,565,431 2.5°% 1,604,567 2.5°% 1,644,681 2.5% Rubbish Collection I Dis Snow and Ice Control 600,000 6.2°% 625,000 4.2°% 650,000 4.0°% 675,000 3.8% 700,000 3.7% 700,000 0.0% State Assessments 617,079 5.3°% 649,044 5.2°% 665,270 2.5°% 681,902 2.5% 698,949 2.5% 716,423 2.5°% 4,675 Cemetery 181,858 -1.6% 192,369 5.8% 197,178 2.5% 202,108 2.5% 207,160 2.5% 212,339 2.5% Salaries and Wages 142,758 -2.0°% 149,269 4.6% 153,001 2.5°% 156,826 2.5°% 160,746 2.5°% 164,765 2.5°% Expenses, 39,100 0.0% 43,100 1022% 44,178 2.5°% 45,282 2.5°% 46,414 2.5°% 47,574 2.5°% Total Miscellaneous 1 $ 2,898,937 3.2% $ 2,956,413 Z.0% $ 3,039,698 2.8% $ 3,124,441 2.8% $ 3,210,677 2.8% $ 3,273,444 2.0%F_ 4,675 higher expenses lower expenses higher expenses higher expenses C.S. 1 -ER Commonwealth of Massachusetts Department of Revenue FY2014 NOTICE TO ASSESSORS OF ESTIMATED RECEIPTS General Laws, Chapter 58, Section 25A READING A. EDUCATION: Distributions and Reimbursements: 1. Chapter 70 10,011,427 2. School Transportation Chs. 71, 71A, 718 and 74 0 3. Charter Tuition Reimbursements Ch. 71, s. 89 9,811 4. Smart Growth School Reimbursements Ch. 40s 0 Offset Items — Reserve for Direct Expenditure: 5. School Lunch 1970, Ch. 871 16,953 6. School Choice Receiving Tuition Ch. 76, s. 12B, 1993, Ch. 71 Sub - Total, All Education Items 10,038,191 B. GENERAL GOVERNMENT: Distributions and Reimbursements: 1. Unrestricted General Government Aid 2,806,899 2. Local Share of Racing Taxes 1981, Ch. 558 0 3. Regional Public Libraries Ch. 78, s. 19C 0 4. Urban Renewal Projects Ch. 121, ss. 53 -57 0 5. Veterans' Benefits Ch. 115, s. 6 145,125 6. Exemptions: Vets, Blind, Surviving Spouses & Elderly Ch. 58, s. 8A; Ch. 59 s. 5 84,866 7. State Owned Land Ch. 58, ss. 13 717 38,021 Offset Item - Reserve for Direct Expenditure: 8. Public Libraries Ch. 78, s. 19A 25,412 Sub - Total, All General Government 3,100,323 C. TOTAL ESTIMATED RECEIPTS, FISCAL 2014 13,138,514 —Y67f assess�.�s ., r_�,7::�, +�9b,lyq Y-f -W M+ �6kzii C.S. 1 -EC Commonwealth of Massachusetts Department of Revenue FY2014 NOTICE TO ASSESSORS OF ESTIMATED CHARGES General Laws, Chapter 59, Section 21 READING A. County Assessments: 1. County Tax: Ch. 35, ss. 30,31 0 2. Suffolk County Retirement Ch. 61, Acts of 2009, s. 10 0 Sub - Total, County Assessments 0 B. STATE ASSESSMENTS AND CHARGES: 1. Retired Employees Health Insurance Ch. 32A, s. 108 0 2. Retired Teachers Health Insurance Ch. 32A, s. 12 0 3. Mosquito Control Projects Ch. 252, S. 5A 0 4. Air Pollution Districts Ch. 111, ss. 1428,142C 8,150 5. Metropolitan Area Planning Council Ch. 408, ss. 26,29 7,991 6. Old Colony Planning Council 1967, Ch. 332 0 7. RMV Non- Renewal Surcharge Ch. 90; Ch. 60A 14,140 Sub - Total, State Assessments 30,281 C. TRANSPORTATION AUTHORITIES: 1. MBTA Ch. 161A, ss. 8- 9;1974, Ch. 825, ss. 6 -7 528,555 2. Boston Metro. Transit District 1929, Ch. 383; 1954, Ch. 535 0 3. Regional Transit Ch. 1618, ss. 9, 10, 23; 1973, Ch. 1141 0 Sub- Total, Transportation Assessments 528,555 D. ANNUAL CHARGES AGAINST RECEIPTS: 1. Special Education Ch. 718, ss. 10, 12 0 2. STRAP Repayments 1983, Ch. 637, s. 32 0 Sub - Total, Annual Charges Against Receipts 0 E. TUITION ASSESSMENTS: 1. School Choice Sending Tuition Ch. 76, s. 128, 1993, Ch. 71 19,875 2. Charter School Sending Tuition Ch. 71, S. 89 57,780 3. Essex County Technical Institute Sending Tuition 1998, Ch. 300, s. 21 12,553 Sub - Total, Tuition Assessments 90,208 F. TOTAL ESTIMATED CHARGES, FISCAL 2014 649,044 =or additional information about how the estimates were determined and what may cause them to change in the future, please click on the ollowing link: Local Aid Estimate Program Summary. 6 4eleased July 25, 2013' 21 Qtr Rec'd Tax Receipt Period Covered 1 Dec 10 $ 25,930.66 Nov('10) 2 Mar'91 $ 72,158.78 Dec('10)- Jan- Feb('11) 3 Jun'11 $ 74,680.92 Mar - Apr- May('11) 4 Sep'11 $ 81,200.12 Jun - Jul- Aug('11) 5 Dec'11 $ 78,060.75 Sep- Oct -Nov ('11) 6 Marl 2 $ 80,014.30 Dec('1 1)-Jan-Feb('1 2) 7 Jun '12 $ 82,379.42 Mar - Apr- May('12) 8 Sep'12 $ 84,171.11 Jun - Jul- Aug)'12) 9 Jan'13 $ 86,922.77 Sep- Oct- Nov('12) 10 Mar'13 $ 86,014.28 Dec('12) Jan- Feb('13) 11 Jun '13 $ 85,604.88 Mar - Apr- May('13) 12 Sep'13 $ 97,316.94 Jun - Jul- Aug('13) $ 934,454.93 TOTAL Trailing 12mos 4 x this qtr $400,000 $375,000 $350,000 $325,000 $300,000 $275,000 1 2 3 4 5 6 7 8 9 10 11 12 Trailing 12mos 4 x this qtr 22 FY13 $ 300,000 FY14 $ 350,000 FY15 $ 288,635.12 $ 298,723.68 $ 324,800.48 $ 306,100.57 $ 312,243.00 $ 313,956.09 $ 320,057.20 $ 321,654.59 $ 329, 517.68 $ 324,625.58 $ 336,684.44 $ 333,487.60 $ 347,691.08 $ 339,487.58 $ 344,057.12 $ 342,713.04 $.342,419.52 $ 355,858.87 $ 389,267.76 $400,000 $375,000 $350,000 $325,000 $300,000 $275,000 1 2 3 4 5 6 7 8 9 10 11 12 Trailing 12mos 4 x this qtr 22 FY13 $ 300,000 FY14 $ 350,000 FY15 N W 08/16/2013 12:05:29 FROM 2014 01 TO 2014 13 ACCOUNTS FOR: ORIGINAL ESTIM REV ESTIM REV ADJSTMTS 0840 REGIONAL SCHOOL ASSESSMENTS TOWN OF READING FLEXIBLE PERIOD REPORT REVISED ACTUAL EST REV REVENUE 0840 REGIONAL SCHOOL ASSESSMENTS 05 EXPENSES 0100 - 0840 - 0000 - 0840 -05- 53200 -08- 0001 - 532130 REGIONSCH NORTH EAST REG VOKE 210,000 0 210,000 0100 - 0840 - 0000 - 0840 -05- 53200 -08- 0001 - 532150 REGIONSCH MINUTEMAN REGVOKE 131,250 0 131,250 TOTAL EXPENSES 341,250.00 .0% 341,250 0 341,250 TOTAL REGIONAL SCHOOL ASSESSMENTS 341,250 0 341,250 TOTAL REGIONAL SCHOOL ASSESSMENTS 341,250 0 341,250 TOTAL EXPENSES 341,250 0 341,250 PAGE 1 glflxrpt JOURNAL DETAIL 2014 1 TO 2014 13 REMAINING PCT REVENUE COLL 00 =-t3qIS; - 2 10,000.00 .0% .00 131,250.00 .0% .00 341,250.00 .0% .00 341,250.00 .0% .00 341,250.00 .0% .00 341,250.00 Northeast Metropolitan Regional Vocational School Comparison of Adopted Budgets, Assessments, Students 18- Apr -13 Revised Budget FY 2013 Budget FY 2014 Variance $ Variance % $ 8,944,100.00 $ 1 Gross Budget $ 20,600,000.00 $ 21,675,000.00 $ 1,075,000.00 5.22% 2 Less Revenues: 3 Chapter 70 Aid $ 8,271,943.00 $ 8,944,100.00 $ 672,157.00 8.13% 4 Transportation $ 458,145.00 $ 499,680.00 $ 41,535.00 9.07% 5 E &D Funds $ 384,406.00 $ 600,000.00 $ 215,594.00 56.08% 6 Supplementary Req. $ - $ 169,706.00 $ 169,706.00 100.00% 7 Total Revenues $ 9,114,494.00 $ 10,213,486.00 $ 1,098,992.00 12.06% 8 Net Assessments $ 11,485,508.00 $ 11,631,220.00 $ 145,712.00 1.27% 9 Chelsea $ 613,491.00 $ 642,142.00 $ 28,651.00 4.67% 10 Malden $ 1,345,156.00 $ 1,389,356.00 $ 44,200.00 3.29% 11 Melrose $ 773,828.00 $ 873,983.00 $ 100,155.00 12.94% 12 No. Reading $ 459,521.00 $ 436AL6.00 $ (22,905.00) -4.98% 13 Reading $ 196,444.00 $ 239,830.00 43,386.00 22.09% 14 Revere $ 1,440,399.00 $ 1,432,143.00 $ (8,256.00) -0.57% 15 Saugus $ 2,876,803.00 $ 2,635,346.00 $ (241,457.00) -8.39% 16 Stoneham $ 849,691.00 $ 948,815.00 $ 99,124.00 11.67% 17 Wakefield $ 1,107,390.00 $ 962,677.00 $ (144,713.00) - 13.07% 18 Winchester $ 196,816.00 $ 189,885.00 $ (6,931.00) -3.52% 19 Winthrop $ 700,223.00 $ 746,228.00 $ 46,005.00 6.57% 20 Woburn. $ 925,746.00 $ 1,134,199.00 $ 208,453.00 22.52% 21 Total: $ 11,485,508.00 $ 11,631,220.00 $ 145,712.00 1.27% Students FY 2013 Students FY 2014 Variance Contribution 22 Chelsea 199 204 5 16.451620 23 Malden 198 194 (4) 15.645170 24 Melrose 61 67 6 5.403230 25 North Reading 35 32 (3) 2.580640 26 Reading 16 19 3 1.532250 27 Revere 225 223 (2) 17.983890 28 Saugus 204 200 (4) 16.129050 29 Stoneham 59 69 10 5.564520 30 Wakefield 79 70 (9) 5.645170 31 Winchester 15 14 (1) 1.129030 32 Winthrop 60 65 5 5.241930 33 Woburn 65 83 18 6.693500 34 Total: 1,216 1,240 24 100.000000 Note: FY 2013 Assessments were lowered in July 2012, following the district's receipt of additional regional transportation aid. Assessments posted here were those in the original budget. 24 Page 9 revised, 4.18.2013 N Ln Northeast Metropolitan Regional Vocational School District FY 2014 Budget and Spending Plan Assessments to Member Cities and Towns April 18, 2013 (revised) 1 FY 2014 NMRVS Budget 2 "Foundation Budget" and "Net School Spending" requirement: $ 19,964,083 3 Transportation: $ 941,841 4 Unencumbered Excess and Deficiency Funds: $ 600,000 5 Supplementary Equipment and Educational Requests: $ 169,076 6 Total: $ 21,67S,000 7 Direct State Revenues to be Applied 8 Chapter 70 Funds: $ 8,944,100 9 Transportation: $ 499,680 10 Total: $ 9,443,780 11 Assessments to Municipalities (see Note 1): $ 11,631,220 12 Minimum Transportation" Equipment 0 Educational Total Students - Percentage 13 Contributions Expenses Assessments City/Town 14 FY 2014 % 15 Chelsea $ 541,584 $ 72,742 $ 14,175 $ 13,641 $ 642,142 204 16.451620 16 Malden $ 1,293,727 $ 69,177 $ 13,480 $ 12,972 $ 1,389,356 194 15.645170 17 Melrose $ 840,956 $ 23,891 $ 4,655 $ 4,480 $ 873,983 67 5.403230 18 N. Reading $ 420,842 $ 11,411 $ 2,224 $ 2,140 $ 436,616 32 2.580640 19 Reading $ 230,464 $ 6,775 $ 1,320 $ X1,270 $ 239,830 19 1.532250 20 Revere $ 1,322,219 $ 79,518 $ 15,495 $ 14,912 $ 1,432,143 223 17.983890 21 Saugus $ 2,536,759 $ 71,316 $ 13,897 $ 13,374 $ 2,635,346 200 16.129050 22 Stoneham $ 914,803 $ 24,604 $ 4,794 $ 4,614 $ 948,815 69 5.564520 23 Wakefield $ 928,172 $ 24,961 $ 4,864 $ 4,681 $ 962,677 70 5.645170 24 Winchester $ 182,984 $ 4,992 $ 973 $ 936 $ 189,885 14 1.129030 2S Winthrop $ 714,187 $ 23,178 $ 4,516 $ 4,346 $ 746,228 65 5.241930 26 Woburn $ 1,093,286 $ 29,596 $ 5,767 $ 5,550 $ 1,134,199 83 6.693S00 27 Total Assessments: $ 11,019,983 $ 442,160 $ 86,161 $ 82,916 $ 11,631,220 1,240 100.000000 28 Note 1: Assessment calculation. Foundation and Net School Spending Requirement $19,964,083, plus Transportation $941,841, plus Supplementary Equipment and Education Requests $169,076, minus Ch. 70 funds $8,944,100, minus Transportation aid $499,680 = $11,631,220. 29 **Note 2: H1 Proposed calculation for FY 2014 regional school transportation aid is $499,680 (this will most likely change). NMRVS transportation contract cost for FY 2014 Regular and Special Needs is $941,841. Assessment is $442,160 ($941,841 - $499,680, rounded). Page 8 revised, 4.18.2013 From: DeBrigard, Mike Sent: Wednesday, July 24, 2013 1:55 PM To: LeLacheur, Bob Cc: Kinsella, Jane Subject: Big Roller Bob I got the price to replace the 1988 Ferguson 46A ler. it is $59500.00 an a do not need to purchase a trailer we just have to change the ramps. Mike 1: LeLacheur, Bob From: Delai , Mary <Mary.Delai @reading.k12.ma.us> Sent: Tuesday, September 24, 2013 10:15 AM To: LeLacheur, Bob Cc: Huggins, Joe Subject: Capital Plan Attachments: FY14 -24 Capital PIan_School &TownFaciIities.xlsx Attached is the capital plan that was approved by School Committee last night. The additional items that we are looking for in FY14 are listed below, along with our priority ranking (1 being highest, 3 lowest). Electricians Van $32,000 (3) Locking Hardware — Killam $11,500 (1) This is to allow us to change the locks on the doors so that teachers can lock doors from the inside as part of our new Enhanced Lockdown program (ALICE) Locking Hardware —Wood End $13,000 (1) ALICE (see above) Library Furniture — Coolidge $12,000 (2) We are replacing the carpet with approved FY14 capital funding and the furniture is in rough shape - this is mostly to replace chairs in the library Locking Hardware — Parker $16,000 (1) ALICE (see above) Masonry Repairs: RMHS $28,000 (2) The total additional request comes to $112,500. Please let us know if you need anything additional. Thanks, Mary Mary C. DeLai Assistant Superintendent, Finance & Administration Reading Public Schools 82 Oakland Road Reading, MA 01867 Tel: 781- 670 -2880 Fax: 781 - 942 -9149 Twitter: @MaryCDeLai 27 Me o To: Robert W. LeLacheur, Town Manager From: George J. Zambouras, Town Engineer Date:' August 15, 2013 Re: Water Tower The original planned construction is for internal repairs, installation of a tank mixer, perform spot exterior repairs, internal painting and painting of external spot repairs. During the consultants review of the tanks exterior they determined safety issues, structural defects and additional spot repairs resulting from cell company installations. As a result of the inspections the consultant suggested the following: • Perform completed exterior painting as the number of external spot paint repairs needed would result in an unsightly exterior appearance of the tank. • Perform safety and structural repairs resulting from cell equipment installations. • Design and install a structural rail system that would enable the Town to perform future tower work without requiring cell equipment relocations. We had envisioned the cell companies would pay for the last two items. During a meeting in April \ May the cell companies indicated, while they were willing to contribute to the cost of the project they intended only to expend funds what is necessary to relocate their equipment. (Not written incorrectly their statements were completely contradictory). Since that meeting I directed our consultant to develop a cost estimate for the added design, construction and inspection costs for the tanks complete exterior as well as design and construction costs to structural repairs and the new equipment rail system. I have attached a spreadsheet which reflects the revised total project cost of the tank project if all the added work is undertaken. The spreadsheet identifies costs for the original planned project, added cost construction and design costs and identifies added Town expense if the cell companies pay for the design and construction of the new rail system. If we only expand the project to provide a complete exterior painting our added costs will be $163,000. We are in the process of setting up a meeting with the companies to discuss these itemized costs and pending the result of the meeting the Town would need to determine how to proceed with the project. I do not expect an immediate response from the companies. If the funds are returned and then reauthorized in the fall it would only result in a minor delay. • Page 1 W The following items are the primary reason for considering the inclusion of the added construction and painting: Due to the extent of exterior spot repairs the exterior painted surface of the tank will be an eye sore and look like an incomplete project. The discovery of safety issues, structural defects and additional spot repairs resulting from cell company installations identified during the consultants review of the tanks exterior. Reluctance of cell companies to relocate all equipment. - Cell companies claim there is insufficient room to relocate their equipment and indicated they will selectively turn off one array at a time so we can work around them. This would require our contractor to work in limited sections and increase our construction costs. Limitations in existing cell agreements — The current agreements allow the Town to request the cell companies to relocate equipment only twice during the life of the contract. We have already asked them to relocate once. Unless they agree to after the terms of the contract we will not be able to ask them to relocate their equipment (at their cost) again. If the terms are not altered the Town must decide if we should perform a complete paint exterior under the proposed contract at this time. The installation of a structural rail system will enable the Town to perform future tower work without requiring cell equipment relocations. We are not recommending we pay for any of this item. 9 Page 2 29 Auburn Street Water Tank Cost Estimate Original Interior Estimate 2009 $ 326,000.00 Interior Structural (Truss) repairs $ 30,000.00 Mixing System $ 55,000.00 Exterior Painting $ 200,000.00 Cell Supports and relocation $ 250,000.00 Subtotal $ 861,000.00 Contingency 15 percent $ 129,150.00 Total Project S 990,150.00 Project Costs Construction and Additional Engineering - Town & Cell Companies Towns Share Construction $ 611,000.00 Contingency 15% $ 91,650.00 Added Design \Inspection Costs $ 15,500.00 Total Town Share $ 718,150.00 Available Funds $ 555,000.00 Additional Funds Needed $ 163,150.00 Cell Companies Share $ 250,000.00 Contingency 15% $ 37,500.00 Design $ 24,500.00 Total Cell Companies Share $ 312,000.00 30 �`S°'lRCfsq�� S CHUSETTS WATER RESOURCES AUTHORITY Q A Charlestown Navy Yard 100 First Avenue, Building 39 SacH Boston, MA 02129 U Frederick A. Laskey Executive Director March 1, 2013 Jeffrey T. Zager, Director Department of Public Works Town of-Reading 16 Lowell Street Reading, MA 01867 RE: MWRA FINANCIAL ASSISTANCE FOR SEWER PROTECTS Dear Mr. Zager: Telephone: (617) 242-6000 Fax: (617) 788 -4899 TTY: (617) 788 -4971 This letter provides an update on MWRA's Infiltration/Inflow (Ul) Local Financial Assistance Program that provides 45 percent grant and 55 percent interest -free loan (5 -year payback) funding for member community sewer rehabilitation projects. The I/I Local Financial Assistance Program targets rehabilitation of community sewer systems to reduce infiltration and inflow (groundwater and storm water leakage) entering local sewers and private service connections. The I/I grant/loan program is currently in the eighth funding phase. An overview of the program and summary of the funds allocated and distributed to each community are provided on the attachment. Full Programm details, as well as Program Guidelines and the Application Form, are available on -line at - the Community Support Program web page: http://www.mwra.com/comsupport/communitysuppornnain.html. For the Town of Reading, a total of $421,000 is currently available for grant/loan distribution under the I/I Local Financial Assistance Program through FY21. The Community. Support Program liaison to Reading for MWRA's I/I Local Financial Assistance Program is John McLaughlin - 617- 788 -4349 or john .mclaughlin@mwra.state.ma.us. If you have any questions, please do not hesitate to call John or myself at 617- 788 -4356. Very truly yours, Carl H. Leone Senior Program Manager, MWRA Community Support Program cc: Peter I. Hechenbleikner, Town Manager George J. Zambouras, P.E.; Town Engineer Nancy Heffernan, Town Treasurer 31 FY14 -23 Capital Improvement Program 1011412013 1 of 15 01 FY -2013 FY -2014 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY -2023 FY14 -23 Summary +Allowance for energy savings 300,000 200,000 Schools - General 667,000 32,000 - 75,000 - - 75,000 - - 75,000 691,025 257,000 Buildings - Schools 89,500 210,500 588,000 608,000 407,000 78,000 1,534,000 710,000 26,000 60,000 2,813,792 4,221,500 Buildings - Municipal 242,000 112,000 75,000 434,000 422,000 241,000 280,000 - - 135,000 2,300,000 1,699,000 FinanceITechnology 3,700,000 105,000 60,000 - 40,000 40,000 - 40,000 40,000 - 325,000 Library - - - 10,000 10,000 10,000 10,000 10,000 10,000 10,000 70,000 Public Safety - Fire 36,000 156,000 69,000 698,500 285,000 90,600 201,000 849,000 339,000 - - 2,688,100 Public Safety - Police - 110,000 - 35,000 20,000 - 10,000, - 35,000 - 400,000 610,000 Public Works - Equipment 311,700 420,000 388,000 536,900 261,700 706,000 308,200 345,000 344,600 181,000 96,200 3,587,600 Public Works - Parks & Cemetery 75,000 378,000 240,000 795,000 842,000 1,020,600 915,000 440,800 1,640,000 568,000 200,000 7,039,400 Public Works - Roads 818,000 832,000 540,000 600,000 650,000 750,000 800,000 850,000 900,000 950,000 1,000,000 7,872,000 TOTAL CAPITAL REQUESTS 2,239,200 1, 2555,500 1,960,000 3,782,400 2,937,700 2,936,200 4,133,200 3,244,800 3,334,600 1,979,000 1.706.2001 28,369,600 01 FINCOM policy: debt +capital 3,688,427 3,844,506 3,957,478 4,074,624 4,182,024 4,293,986 4,401,336 4,511,369 4,624,153 4,739,757 4,858,251 43,487,484 +Allowance for energy savings 300,000 200,000 200,000 1,640,427 1,904,928 2,523,192 2,416,394 1,955,276 1,587,544 1,520,875 848,594 820,119 691,025 - NetIncludedDebt 2,279,765 15,908,374 FINCOM Target Capital Funding 1,708,662 2,404,079 2,052,550 1,551,432 1,765,630 2,338,710 2,813,792 2,990,494 3,775,560 3,919,638 4,167,226 27,779,111 N Original Funding Voted or Proposed 1,569,700 1,841,000 1,960,000 1,500,000 1,700,000 2,300,000 2,800,000 2,900,000 3,700,000 3,900,000 4,100,000 26,701,000 Additional Funding Nov TM 74,000 257,500 257,500 Additional Funding Jan TM 77,500 Additional Funding April TM Additional Funding 40R 368,000 257,000 257,000 TOTAL CAPITAL REQUESTS 2,239,200 2,355,500 00 3,782,400 2,937,700 2,936,200 4,133,200 3,244,800 3,334,600 1,979,000 1,706,200 28,369,600 Annual Surplus (Deficit) ('I', V2,400) (1,237,700) (636,200) (1,333,200) (344,800) 365,400 1,921,000 2,393,800 Cumulative Surplus (Deficit) 82,400) (3,520,100) (4,156,300) (5,489,500) (5,834,300) (5,468,900) (3,547,900) (1,154,100) 01 w w FY14 -23 Capital Improvement Program 2of15 FY•2013 FY -2014 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY -2023 FY14 -23 Schools - General 667,000 32,000 - 75,000 - 75,000 75,000 - 257,000 Modular Classrooms - 488,900 - Sc "pace needs feasibility - 400;0" School space needs - feasibility 150,000 Kiilam Renovation (NEW- TBA) fAT&W TII Debt Excl Debt Excl Debt Excl Debt Excl Debt Excl Debt Excl Debt Excl Debt Excl Debt Excl - W..1.urn St feet Se-heel A\ Technology -large scale projects 40R 75,000 Oak Rwr Dpbt Fggr 75,000 Debt „t5*c Debt Wwr Debt E*e 75,000 De Debt Fs*e1 Debt ExeTC..e ppht R *C*p 75,000 225,000 Ford E350 Econoline van 32,000 Vehicles -1999 Chevy pickup 42,000 - Buildings - Schools (Total) 89,500 210,500 588,000 608,000 407,000 78,000 1,534,000 710,000 26,000 60,000 4,221,500 Buildings - Schools (Energy) 12,000 67,500 52,000 52,000 158,000 - 15,000 25,000 26,000 60,000 - 455,500 Buildings - Schools (non Energy) 77,500 143,000 536,000 556,000 249,000 78,000 1,519,000 685,000 - - - 3,766,000 Energy (Performance Contracting) Sch various items flnenced by DEBT for 15yrs Electrical Systems Sch - 15,000 - - - - - - 20,000 35,000 HVAC/Energy Mgmt Systems Sch 12,000 12,000 12,000 22,000 158,000 15,000 25,000 26,000 - 270,000 Windows & Doors ' Sch - •40,500 - 30,000 - - - - - 70,500 Generators Sch - - - Technology Infrastructure Sch - - - - Water Heater Sch - 40,000 40,000 80,000 ADA Compliance Sch - - - Ceilings Sch - - - Classroom Furniture Sch 25,000 12,000 - 14,000 26,000 Compressors Sch - - - - Fire Alarms Sch - - 90,000 90,000 Cafeteria Equip. & Furniture Sch 18,000 - 18,000 Plumbing Sch - - - - - - CapetlFlooring Sch 65,000 126,000 164,000 119,000 64,000 15,000 553,000 Roofing Sch - - 392,000 392,000 - - 1,504,000 685,000 - 2,973,000 Security System Sch 27,500 - - - - - Fire Supression System Sch - - - - Other Sch 25,000 48,000 18,000 - 40,000 - - 106,000 TOTAL for School AB 2,500 - 10,000 - 25,000 - 10,000 - - - 45,000 Electrical Systems AB HVAC /Energy Mgmt Systems AB 10,000 10,000 20,000 Windows & Doors AB - Generators AB - Technology Infrastructure AB Water Heater AB ADA Compliance AB w FY14 -23 Capital Improvement Program 3of15 FY -2013 FY -2014 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY -2023 FY14.23 Ceilings AB - Classroom Furniture AB Compressors AB - Fire Alamo AB - Cafeteria Equip. & Furniture AB - Plumbing AB - Capet/Flooring AB 25,000 25,000 Roofing AB - Security System AB 2,500 - Fire Supression System AB Other (sidewalks) AB - TOTAL for School BM 2,500 30,0001 35,000 25,000 16,000 - 819,000 - - - - 925,000 Electrical Systems BM - HVAC/Energy Mgmt Systems BM 16,000 16,000 Windows & Doors BM 10,000 10,000 Generators BM - Technology Infrastructure BM Water Heater BM - ADA Compliance BM - Ceilings BM - Classroom Furniture BM - Compressors BM - Fire Alamo BM - Cafeteria Equip. & Furniture BM - Plumbing BM - Capet/Flooring SM 20,000 35,000 15,000 70,000 Roofing BM 819,000 819,000 Security System BM 2,500 - Fire Supression System BM - Other BM 10,000 10,000 TOTAL for School JE 2,500 40,000 412,000 412,000 190,000 - - - 14,000 - 1,068,000 Electrical Systems JE 15,000 15,000 HVAC /Energy Mgmt Systems JE 100,000 14,000 114,000 Windows & Doors JE 20,000 20,000 Generators JE - Technology Infrastructure JE - Water Heater JE - ADA Compliance JE Ceilings JE - W Ln FY14 -23 Capital Improvement Program 4of15 FY -2013 FY -2014 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY -2023 FYI 4-23 Classroom Furniture JE Compressors JE - Fire Alarms JE 90,000 90,000 Cafeteria Equip, & Furniture JE Plumbing JE Capet/Fiooring JE 25,000 20,000 45,000 Roofing JE 392,000 392,000 784,000 Security System JE 2,500 Fire Supression System JE Other JE - TOTAL for School K 2,500 11,5001 24,000 36,000 36,000 24,000 - - 131,500 Electrical Systems K HVAC/Energy Mgmt Systems K 12,000 12,000 24,000 Windows & Doors K 11,500 11,500 Generators K Technology Infrastructure K Water Heater K ADA Compliance K Ceilings K Classroom Furniture K Compressors K Fire Alarms K Cafeteria Equip. & Furniture K Plumbing K - Capet/Floodng K 24,000 24,000 24,000 24,000 96,000 Roofing K - Security System K 2,500 Fire Supression System K - Other - $5 million renovation (debt exicusion) - TOTAL for School WE 2,500 13,000 - 30,000 30,000 - - - 12,000 20,000 105,000 Electrical Systems WE 20,000 20,000 HVAC/Energy Mgmt Systems WE 30,000 12,000 42,000 Windows & Doors WE 13,000 13,000 Generators WE - Technology Infrastructure WE Water Heater WE - ADA Compliance WE - Ceilings WE Classroom Furniture WE - =l FY14 -23 Capital Improvement Program 5of15 FY -2013 FY -2014 FY -2015 FY -2016 FY -2017 FY -2018 FY-2019 FY -2020 FY -2021 FY -2022 FY -2023 FYI 4-23 Compressors WE - Fire Alarms WE Cafeteria Equip. & Furniture WE Plumbing WE - CapeVFlooring WE 30,000 30,000 Roofing WE Security System WE 2,500 - Fire Supression System WE - Other WE TOTAL for School Cool 2,500 32,000 10,000 40,000 40,000 - 15,000 15,000 - 152,000 Electrical Systems Cool - HVACIEnergy Mgmt Systems Cool 15,000 15,000 30,000 Windows & Doors Cool - Generators Cool - Technology Infrastructure Cool Water Heater Cool ADA Compliance Cool Ceilings Cool Classroom Furniture Cool 12,000 12,000 Compressors Cool - Fire Alarms Cool - Cafeteria Equip. & Furniture Cool Plumbing Cool - Capet/Flooring Cool 20,000 10,000 40,000 70,000 Roofing Cool - Security System Cool 2,500 - Fire Supression System Cool Other (Phone System) Cool 40,000 40,000 TOTAL for School Park 39,500 56,000 67,000 15,000 15,000 29,000 700,000 685,000 - - - 1,567,000 Electrical Systems Park - HVAGEnergy Mgmt Systems Park 12,000 12,000 12.000 24,000 Windows & Doors Park 16,000 16,000 Generators Park Technology Infrastructure Park Water Heater Park - ADA Compliance Park - Ceilings Park - Classroom Furniture Park 14,000 14,000 Compressors Park W v FY14 -23 Capital Improvement Program 6of15 FY -2013 FY -2014 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY -2023 FY14 -23 Fire Alarms Park Cafeteria Equip. & Furniture Park 18,000 18,000 Plumbing Park - CapettFlooring Park 37,000 15,000 15,000 15,000 15,000 97,000 Roofing Park 685,000 685,000 1,370,000 Security System Park 2,500 Fire Supression System Park Other Park 25,000 10,000 18,000 28,000 TOTAL for School HS 35,000 28,000 40,000 40,000 80,000 - - - - 40,000 228,000 Electrical Systems RMHS - HVAClEnergyMgmtSystems RMHS - Windows & Doors RMHS Generators RMHS Technology Infrastructure RMHS - Water Heater RMHS 40,000 40,000 80,000 ADA Compliance RMHS - Ceilings RMHS- Classroom Furniture RMHS 25,000 Compressors RMHS - Fire Alarms RMHS - Cafeteria Equip. & Furniture RMHS Plumbing RMHS Capet/Floodng RMHS 40,000 80,000 120,000 Roofing RMHS - Security System RMHS 10,000 - Fire Supression System RMHS - Other (motorize bleachers) RMHS 28,000 28,000 .. FY14 -23 Capital Improvement Program 7of15 FY -2013 FY-2014 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY -2023 FY14 -23 Buildings - Municipal 1 242,0001 112,000 1 75,000 434,000 422,000 241,000 280,000 - - 135,000 - 1,699,000 Buildings - Muni (Energy) 10,000 22,000 35,000 40,000 20,000 39,000 - - 135,000 - 291,000 Buildings - Muni (non Energy) 232,000 90,000 40,000 394,000 402,000 202,000 280,000 - - 1,408,000 Energy (Performance Contracting) various Items financed by DEBT for 15yrs Electrical Systems Mun - HVACIEnergy Mgmt Systems Mun - - 35,000 20,000 20,000 15,000 90,000 Windows & Doors Mun 10,000 22,000 - - - 24,000 - 46,000 Generator Mun - - 20,000 - 120,000 140,000 Technology Infrastructure Mun - - - Water Heater Mun - - 15,000 15,000 ADA Compliance Mun - - - Ceiling Mun - 10,000 - 10,000 Furniture Mun - 15,000 - 15,000 Compressor Mun - - Fire Alarm Mun - - KitchenlCafeteda Mun 32,000 Plumbing Mun - - - CapetlFlooring Mun 58,000 10,000 30,000 40,000 Roofing Mun - - - 394,000 402,000 202,000 280,000 1,278,000 Security System Mun - - - - - Fire Supression System Mun Other (lightng & Cem design'13) Mun 142,000 65,000 65,000 TOTAL for Municipal Building TH - 15,000 90,000 220,000 250,000 50,000 - - 625,000 Electrical Systems TH HVACIEnergy Mgmt Systems TH Windows & Doors TH Generator TH 20,000 20,000 Technology Infrastructure TH Water Heater TH ADA Compliance TH Ceiling TH 10,000 10,000 Furniture TH Compressor TH Fire Alarm TH KitchenlCafeteda TH Plumbing TH CapetlFloodng TH Roofing TH 200,000 250,000 50,000 500,000 w �o FY14 -23 Capital improvement Program 8of15 FY -2013 FY -2014 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY -2023 FY14.23 Security System TH - Fire Supression System TH - Other TH 15,000 80,000 95,000 TOTAL for Municipal Building Pot - 20,000 30,000 - - 15,000 65,000 Electrical Systems Pol HVAC/Energy Mgmt Systems Pol Windows S Doors Pol 10,000 10,000 Generator Pot Technology Infrastructure Pot Water Heater Pol 15,000 15,000 ADA Compliance Pot Ceiling Pol - Furniture Pol Compressor Pol - Fire Alarm Pol - Kitchen /Cafeteria Pot Plumbing Pol Capet/Floodng Pol 10,000 30,000 40,000 Roofing Pol Security System Pol Fire Supression System Pol Other Pot TOTAL for Municipal Building WSF - - - 60,1100 - 24,000 - 84,000 Electrical Systems WSF HVAC/Energy Mgmt Systems WSF Windows ✓3< Doors WSF 24,000 24,000 Generator WSF Technology Infrastructure WSF Water Heater WSF ADA Compliance WSF - Ceiling WSF - Furniture WSF Compressor WSF Fire Alarm WSF Kitchen /Cafeteria WSF Plumbing WSF Capet/Flooring WSF Roofing , WSF 60,000 60,000 Security System WSF .P 0 FY14 -23 Capital Improvement Program 9 of, 15 FY -2013 FY -2014 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY -2023 FY14 -23 Fire Supression System WSF Other - bathroom WSF TOTAL for Municipal Building Fire 100,000 15,000 35,000 134,000 60,000 244,000 Electrical Systems Fire _ HVACIEnergy Mgmt Systems Fire 35,000 35,000 Windows & Doors Fire Generator Fire 60,000 60,000 Technology Infrastructure Fire Water Heater Fire ADA Compliance Fire Ceiling Fire Furniture Fire 15,000 15,000 Compressor Fire Fire Alarm Fire Kitchen/Cafeteria Fire Plumbing Fire Capet/Floodng Fire 58,000 Roofing Fire 134,000 134,000 Security System Fire Fire Supression System Fire Other Fire 42,000 TOTAL for Municipal Building SrC 42,000 - 20,000 20,000 15,000 - 55,000 Electrical Systems ST Ctr HVACIEnergy Mgmt Systems Sr Ctr 20,000 20,000 15,000 55,000 Windows & Doors Sr Ctr 10,000 Generator Sr Ctr Technology Infrastructure Sr Ctr Water Heater Sr Ctr ADA Compliance Sr Ctr Ceiling Sr Ctr _ Furniture Sr Ctr Compressor Sr Ctr Fire Alarm Sr Ctr Kitchen /Cafeteria Sr Ctr 32,000 Plumbing Sr Ctr CapetiFlooring Sr Ctr Roofing Sr Ctr Security System Sr Gtr Fire Supression System Sr Ctr A. N FY14 -23 Capital Improvement Program 10 of 15 FY -2013 FY -2014 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY -2023 FY14 -23 Other Sr Ctr TOTAL for Municipal Building Llb - - - - - Electrical Systems Lib HVAC/Energy Mgmt Systems Lib Windows & Doors Lib Generator Lib - Technology Infrastructure Lib Water Heater Lib - ADA Compliance Lib - Ceiling Lib Furniture Lib - Compressor Lib Fire Alarm Lib Kitchen /Cafeteria Lib Plumbing Lib - Capet(Flooring Lib Roofing Lib Security System Lib Fire Supression System Lib - OthegElevator Ctdr) Lib - TOTAL for Municipal Building DPW 100,000 62,000 152,000 152,000 280,000 - 60,000 706,000 Electrical Systems DPW - HVAC /Energy Mgmt Systems DPW - Windows & Doors DPW 12,000 12,000 Generator DPW 60,000 60,000 Technology Infrastructure DPW - Water Heater DPW - ADA Compliance DPW - Ceiling DPW Furniture DPW - Compressor DPW - Fire Alarm DPW - Kitchen/Cafeteria DPW - Plumbing DPW Capet/Floodng DPW - Roofing DPW 152,000 152,000 280,000 584,000 Security System DPW Fire Supression System DPW Other (Cem design; Cold St design) DPW 100,0001 50,0001 debt debt debt debt debt 50,000 N FY14 -23 Capital Improvement Program 11 of 15 FY -2013 FY -2014 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY -2023 FY14.23 Finance - 105,000 60,000 - 40,000 40,000 - 40,000 40,000 325,000 Technology • GIS regional Flyover Project 45,000 45,000 Technology - large scale projects 60,000 60,000 40,000 40,000 40,000 40,000 40,000 320,000 Library 10,000 10,000 10,000 10,000 10,000 10,000 10,000 70,000 Equipment (defer for renovation decision) 10,000 10,000 10,000 10,000 10,000 10,000 10,000 70,000 Renovation ($15mll project $9.8m debt exclusion) Debt Exd Debt Excl Debt Excl Debt Excl Debt Excl Debt Excl Debt Excl Debt Excl Debt Excl Debt Excl Public Safety - Fire 36,000 156,000 69,000 698,500 285,000 90,600 201,000 849,000 339,000 2,688,100 Pumper Eng #1(2010- $525k; next FY30) Di Debt Debt Debt Pumper Eng #2(2007- $410k; next FY25) Df 1 Debt Pumper Eng #3(1995: est $630k FY16) 630,000 630,000 Pumper Eng #4(2001: est $804k FY20) 804,000 804,000 Ladder Trk #1(2008: $800k, next FY27) D Debt Debt Debt Debt Debt Debt Ambulance #1(2010 -10 yrs) 294,000 294,000 Ambulance #2 (2006 -10yrs) 275,000 275,000 Passenger Car#1(2005 -10yrs) 41,500 41,500 Passenger Car#2 (1997 -10yrs) 45,000 45,000 Pickup Truck #3 (2006 -12yrs) 45,600 45,600 Pickup Truck #4 (1996 -12yrs) 36,000 Alarm Truck (1994 -16yrs) 69.000 69,000 ALS Defibrillator (2006 - 5yrs) 27,000 27,000 BLS -AED (2004 - 8yrs) 21,000 21,000 Rescue Tool(2006 -12yrs) 45,000 45,000 Breathing Air Bottles 10,000 10,000 Thermal Imaging (2010 -10yrs) 45,000 45,000 Fire Hose 20,000 30,000 50,000 Turnout Gear (2008.5yrs) 136,000 150,000 286,000 Public Safety - Police/Dispatch 110,000 - 35,000 20,000 - 10,000 - 35,000 - 400,000 610,000 Handguns & Associated Leather (Police) 10,000 10,000 DVR video technology (Dispatch) 30,000 30,000 PEOIACO multipurpose van 25,000 25,000 Vehicle Video Integration 35,000 35,000 70,000 Speed Trailers (radar & message) 55,000 Radios (Police & Fire 2010 -12yrs) 400,000 400,000 Dispatch local share AEDs 20,000 20,000 w FY14 -23 Capital Improvement Program 12 of 15 FY -2013 FY -2014 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY-2021 FY -2022 FY -2023 FY14 -23 Publit Works - Equipment 311,700 420,000 388,000 536,900 261,700 706,000 308,200 345,000 344,600 181,000 96,200 3,587,600 Large Trucks Life 63,000 115,000 115,000 179,000 60,000 292,000 - 140,000 136,000 1,037,000 Truck #4 - Sander (2001) 15 115,000 115,000 Truck #8 -10 wheeler (2000) 15 220,000 220,000 Truck #9 - Sander (2004) 15 136,000 136,000 Truck #16 - Sander (1990) 15 Truck #18 - Sander (2006) 15 - Truck #19 - Sander (1987) 15 140,000 140,000 Truck #3 - Sander (1995) 15 Truck # 11 (2008) 15 Truck #5 (2008) 15 Dump Truck C2 (1996) 10 63,000 - Dump Truck C3 (1999) 10 60,000 60,000 Truck #10 (1996) 15 115,000 115,000 Truck #22 115,000 Dump truck #12 Parks (1997) 15 64,000 64,000 Dump truck #24 Parks (2000) 15 72,000 72,000 Pick-ups/Cars/Vans 105,000 81,200 36,500 39,500 133,700 45,000 50,000 45,000 535,900 Pickup Ford Utility #H11(1997) 10 50,000 50,000 Pickup Chevy #9 Parks (1986) 10 ' Pickup Ford Utility #C1 (1997) 10 55,000 55,000 Pickup Ford #2 Parks (1997) 10 50,000 50,000 Pickup Chevy Utility #1(2008) 10 85,000 85,000 Pickup Ford Utility #4 (1997) 10 50,000 50,000 Pickup Ford Utility #7 (1997) 10 ' HV3 Ford Van (1995) 10 36,500 36,500 HV4 Ford Van (1995) 10 39,500, 39,500 HV5 Ford Van COA (2003) 10 48,700 48,700 Survey #1 Ford Explorer (2000) 10 Car#2 Ford Sedan (2007) 10 45,000 45,000 Car#3 Ford Escape HYBRID (2008) 10 45,000 45,000 Cem. #4 Ford Sedan (1993) 10 31,200 31,200 BackhoeslLoaderslHeavy Equipment - - 32,400 - 200,000 96,000 180,000 508,400 Backhoe Loader (Cem.) (2008) 10 96,000 96,000 Loader JD 624G (2007) 10 200,000 200,000 Loader JD433 (2009) 10 180,000 180,000 Backhoe DYN #490 (2008) 10 Bobcat Loader 743 (1987) 10 32,400 32,400 CAT Bulldozer 951 (197 1) FY14 -23 Capital Improvement Program 13 of 15 FY -2013 FY -2014 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY -2023 FY14 -23 Specialty Equipment • Heavy Duty 183,700 200,000 145,000 125,000 135,000 - 111,000 - 716,000 Rack Spray Truck #23 (2008) 15 Tractor JD4250 (Parks) 15 48,700 Bucket Truck (2009) 15 - Roller - Ferguson 46A (1988) 15 60,000 60,000 Screener (1994) 15 135,000 135,000 Pavement Leeboy Sprd (1998) 10 145,000 145,000 Sidewalk Snow Plow #3(2008) 10 111,000 111,000 Snow Plow (2012) 10 135,000 - Snow Plow #2 C9700 (1997) 10 140,000 140,000 Snow - Bombardier #1 (1993) 10 125,000 125,000 Specialty Equipment • Light Duty 28,000 30,000 226,800 22,000 39,500 42,000 43,600 403,900 HW Comp2 INT Compr (1996) 10 26.800 26,800 300L Lebot (Roller) (1998) 10 40,000 40,000 1CH Woodsman Chipper (2004) 10 120,000 120,000 1 G Leaf Vac (1999) 10 39,500 39,500 2CH Mobark (1989) 10 40,000 40,000 2GV Leaf Vac (2000) 10 43,600 43,600 SmithCo 60" Sweeper (1999) 10 42,000 42,000 SmithCo 48" Sweeper (2012) 10 28,000 - FMC Truck Mount Sprayer 500gal 30,000 30,000 SmithCo 13 -550 Infield (1994) 7 22,000 22,000 750 John Deere Farm Tractor 10 Lawnmowers 17,000 - 98,000 17,500 18,200 36,500 120,000 - 96,200 386,400 Mower (Cem.) SKAG 72" (1998) 4 17,500 17,500 Mower (Cem.) SKAG 61" (1999) 4 18,200 18,200 Mower (Parks) TORO Gang (1996) 8 98,000 96,200 194,200 Mower (Cem.) SKAG 52" (1995) 4 17,000 19,000 19,000 Mower (Parks) SKAG 52' (1998) 4 17,500 17,500 Mower - TORO Gang (2008) 6 120,000 120,000 912F#2 John Deere Mower (1989) 7 Engineering EquipmentlServices 20,000 - - - - - Survey Equipment 20,000 DPW: Other & Parks/Recr'tn 75,000 378,000 235,000 795,000 837,000 1,020,600 910,000 440,800 1,635,000 568,000 195,000 7,014,400 Public Works - Grounds 30,000 50,000 20,000 50,000 20,000 50,000 20,000 50,000 20,000 20,000 300,000 Fence Replacement 30,000 20,000 20,000 20,000 20,000 20,000 100,000 Parking Lot Improvements 50,000 50,000 50,000 50,000 50,000 250,000 Cold storage building - design $50k (in Town Facilities FY14) Cold storage building - $1.5mil (debt FY16 -20) 11 Debt Debt Debt Debt Debt A. rr FY14 -23 Capital Improvement Program 14 of 15 FY -2013 FY -2014 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 -FY-2023 FY14 -23 Public Works - Cemetery Cem garage - design $100k (in Town Facilities FY13) Cem garage - $1.5mil (debt FY 15-19) Debt Debt Debt Debt Debt Public Works - Recreation 45,000 328,000 215,000 745,000 817,000 970,600 890,000 390,800 1,615,000 568,000 175,000 6,714,400 Tennis Courts - Bancroft Ave. $485k D Debt ' Artificial TO @RMHS (replace) 500,000 500,000 1,000,000 Artificial Turf@Parker MS $736k Di Debt 500,000 500,000 Artificial Turf @Coolidge MS I 1 600,000 600,000 Reconstruct Playgrounds Program 45,000 45,000 1 15,000 15,000 45,000 15,000 15,000 15,000 15,000 15,000 25,000 220,000 Ki Sturges Birch Meadow Hunt Park - Playground safety surface Memorial Park $650k grant in FYI 30,000 30,000 skating lights ' Birch Meadow Complex = $2.188 mil 230,000 110,000 500,000 150,000 1,100,000 78,000 150,000 2,318,000 (also school playground in FY17) BB &multi -P Morin bkstp Pavillion tennis lights field &path St. & lot softball light - courts dug+blchrs 20,000 backstops 20,000 Playground (Imagination Station) bating cage Washington Park $586k 129,000 tennis ct 233,000 backstop 100,000 paths 462,000 124,000 bsktball ct (also playground in FY10 &FY19) & shift field 124,000 Symonds Way $50k I backstop 150,000 150,000 Hunt Park $125k 125,000 125,000 (also playground in FY14) backstop Sturges Park $180.8k 63,800 tennis ct 63,800 (also playground in FY13 &FY22) 80,000 basketbll ct 80,000 37,000 backstop 37,000 regrade drainage issues 125,000 125,000 Killam $30.6k 200,000 field improvements/drainage 200,000 (also playground in FYI &FY20) Joshua Eaton $37k 37,000 backstop 37,000 (also playground in FY12 &FY21) Barrows $297.6k 124,500 tennis ct 95,000 backstop 219,500 78,100 basktball ct (also playground in FY09 &FY18) & infield 78,100 Wood End $325k 325,000 325,000 (also playgrounds in FY15 & FY16) field Cl FY14 -23 Capital Improvement Program 15 of 15 Note: previous pace (over -ride) FY -2013 FY -2014 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY -2023 FY14 -23 Public Works - Roads 525,000 575,000 600,000 650,000 700,000 750,000 800,000 850,000 900,000 950,000 1,000,000 7,775,000 SidewalklCurblPed. Safety 25,000 70,000 90,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 760,000 Additional Curb/Sidewalk 40R 63,000 50,000 53% 61% 70% 77% 84% 91% 98 % 103% 109% 50,000 Additional Curb/Sidewalk Skim Coating & Crack Seal Patch 50,000 50,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 725,000 Downtown Improve I ($650k 10yr bond) of Debt Debt Debt Debt Debt Debt Downtown Improve II ($5.35mi1 TBA) West Street design West Street - Local share ($900k Syr debt) Debt Debt Debt - General Fund - various roads 450,000 455,000 375,000 450,000 500,000 600,000 650,000 700,000 750,000 800,000 850,000 6,130,000 Additonal Street projects 40R 230,000 207,000 207,000 TOTAL GENERAL FUND VOTED 818,000 832,000 540,000 600,000 650,000 750,000 800,000 850,000 900,000 950,000 1,000,000 7,872,000 Grants - various roads 603,012 606,342 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 6,006,342 Grants - West Street 7,500,000 7,500,000 TOTAL ROAD CAPITAL 1,421,012 8,938,342 1,140,000 1,200,000 1,250,000 1,350,000 1,400,000 1,450,000 1,500,000 1,550,000 1,600,000 21,378,342 Note: previous pace (over -ride) 373,972 383,321 392,904 402,727 412,795 423,115 433,693 444,535 455,648 467,040 478,716 4,294,493 New schedule (excludes one -time) 525,000 575,000 600,000 650,000 700,000 750,000 800,000 850,000 900,000 950,000 1,000,000 7,775,000 Increase 151,028 191,679 207,096 247,273 287,205 326,885 366,307 405,465 444,352 482,960 521,284 3,480,507 40% 50% 53% 61% 70% 77% 84% 91% 98 % 103% 109% 81% Funding Sources Summary `General Fund Budget - various roads 525,000 575,000 600,000 650,000 700,000 750,000 800,000 850,000 900,000 950,000 1,000,000 7,775,000 Additional Funding Voted Additional Funding Proposed 40R 293,000 257,000 257,000 Chapter 90 Grants - various roads 603,012 606,342 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 6,006,342 Grants - specific roads 7,500,000 7,500,000 TOTAL ROAD BUDGET 1,421,012 1 8,938,342 1 1,200,000 1,250,000 1,300,000 1,350,000 1,400,000 1,450,000 1,500,000 1,550,000 1,600,000 1 21,538,342 Town of Reading Debt Service Schedule 10/14/131:52 PM Approved FY - 2013 1 Requested FY - 2014 Projected FY - 2015 $ Projected FY - 2016 $ Projected FY - 2017 $ Projected FY - 2018 $ Projected FY - 2019 $ Projected FY - 2020 $ Projected FY - 2021 $ Projected FY - 2022 $ Projected FY - 2023 $ Projected FY - 2024 $ Projected FY - 2025 $ $ $ General Fund: 4,539,575 3,970,500 3,381,063 3,976,790 3,847,292 3,377,274 3,009,091 2,939,473 2,251,731 2,205,794 2,057,230 2,036,111 336,188 PREVIOUS 4,539,575 4,368,000 1 3,763,230 3,544,957 3,435,459 3,318,774 2,650,591 2,300,473 2,251,731 2,205,794 2,057,230 2,036,111 336,188 Principal 3,535,000 3,010,000 2,468,333 2,963,333 2,978,333 2,655,000 2,410,000 2,460,000 1,895,000 1,935,000 1,875,000 1,940,000 330,000 Within Levy Limit Debt Exclusion 1,870,000 1,665,000 1,285,000 1,725,000 1,528,333 940,000 2,008,333 955,000 1,998,333 980,000 1,635,000 1,020,000 1,340,000 1,070,000 1,340,000 1,120,000 735,000 1,160,000 735,000 1,200,000 635,000 1,240,000 635,000 1,305,000 330,000 0 Interest 1,004,575 960,500 912,730 1,013,457 868,959 722,274 599,091 479,473 356,731 270,794 182,230 96,111 6,188 Within Levy Limit Debt Exclusion 409,765 594,810 355,427 605,073 376,595 536,136 514,859 498,598 418,061 450,898 320,276 401,998 247,544 351,548 180,875 298,598 113,594 243,138 85,119 185,675 56,025 126,205 31,381 64,730 6,188 0 Total Within Levy Limit: 2,279,765 1,640,427 1,904,928 2,523,192 2,416,394 1,955,276 1,587,544 1,520,875 848,594 820,119 691,025 666,381 336,188 Issued 2,279,765 1,640,427 1,511,595 1,354,859 1,307,061 1,238,276 909,544 881,875 848,594 820,119 691,025 666,381 336,188 Approved not issued 0 0 0 0 0 0 0 0 0 0 0 0 0 Not approved 0 0 393.1333 1,168,333 1,109,333 717,000 678,000 639,000 0 0 0 0 0 MSBA share Coolid e 0 0 0 Net Included Debtl 2,279,765 11,640,427 11,904,928 2,523,192 2,416,394 1,955,276 .1,587,544 1,520,875 848,594 820,119. 691,025 666,381 336,188 PREVIOUS 2,279,765 2,037,927 12,287,095 2,091,359 2,004,561 1,896,776 1,229,044 881,875 848,594 820,119 691,025 666,381 336,188 Total Debt Exclusion: 2,259,810 2,330,073 1,476,136 1,453,598 1,430,898 1,421,998 1,421,548 1,418,598 1,403,138 1,385,675 1,366,205 1,369,730 0 Issued MSBA share est. 2,259,810 215,828 2,330,073 817,305 1,476,136 0 1,453,598 0 1,430,898 0 1,421,998 0 1,421,548 0 1,418,598 0 1,403,138 0 1,385,675 0 1,366,205 0 1,369,730 0 0 0 Net Excluded Debt 2,043,982 1,512,768 1,476,136 1,453,598 1,430,898 1,421,998 1,421,548 1,418,598 1,403,138 1,385,675 1,366,205 1,369,730 0 146 146 146 146 146 146 146 146 Excluded (outside of Prop 2 -1121 Debt Summa Current: RMHS, Wd En 2,043,982 1,512,768 1,476,136 1,453,598 1,430,898 1,421,998 1,421,548 1,418,598 1,403,138 1,385,675 1,366,205 1,369,730 219 162 158 156 153 152 ' 152 152 150 148 146 147 Est for Library - local $9.8mil of $15mi 1, 358,000 1,358, 000 1 1,358,000 1,358,000 1,358,000 1,358,000 1,358,000 1,358,000 1,358,000 1,358,000 1 146 146 146 146 146 146 146 146 146 146 .. Town of Reading Debt Service Schedule 101141131:52 PM Approved FY - 2013 Requested FY - 2014 Projected FY - 2015 $ Projected FY - 2016 $ Projected FY - 2017 $ Projected FY - 2018 $ Projected FY - 2019 $ Projected FY - 2020 $ Projected FY - 2021 $ Projected FY - 2022 $ Projected FY - 2023 $ Projected FY - 2024 $ Projected FY - 2025 $ $ $ Principal + Interest Within Levy Limit 2,279,765 1,640,427 1,904,928 2,523,192 2,416,394 1,955,276 1,587,544 1,520,875 848,594 820,119 691,025 666,381 336,188 Issued 2,279,765 1,640,427 1,511,595 1,354,859 1,307,061 1,238,276 909,544 881,875 848,594 820,119 691,025 666,381 336,188 Approved not issued 0 0 0 0 0 0 0 0 0 0 0 0 0 Not approved 0 0 393,333 1,168,333 1,109,333 717,000 678,000 639,000 0 0 0 0 0 remium RMHS 13,300 0 0 0 0 0 0 0 0 0 0 0 0 Energy Improvements 459,750 453,050 446,350 439,231 431,275 420,388 408,663 398,194 382,388 371,456 360,113 348,356 336,188 Killam Green Repair 92,879 95,140 93,130 90,450 87,100 83,750 80,400 77,050 73,700 70,350 0 0 0 Birch Mdw Green Repair 45,747 46,860 45,870 44,550 42,900 41,250 39,600 37,950 36,300 34,650 0 0 0 BarrowsMd End $522k 44,775 43,650 42,525 41,400 39,900 38,400 37,200 36,000 34,800 33,600 32,400 31,200 0 Wood End 225,263 219,713 212,963 206,213 199,463 193,463 187,463 181,463 175,313 169,125 162,825 156,450 0 Barrows 192,904 183,094 177,469 171,844 166,219 161,219 156,219 151,219 146,094 140,938 135,688 130,375 0 Coolid e@ 104,678 77,450 5,200 0 0 0 0 0 0 0 0 0 0 Parker@ 246,491 230,086 218,910 202,963 187,320 152,288 0 0 0 0 0 0 0 Joshua Eaton@ 25,839 15,229 0 0 0 0 0 0 0 0 0 0 0 Birch Meadow@ 10,153 01 0 0 0 0 0 0 0 0 0 0 0 Parker Turf $375k 76,406 0 0 0 0 0 0 0 0 0 0 0 0 Tennis Courts $485k 96,449 0 0 0 0 0 0 0 0 0 0 0 0 Downtown Im r l $650k 79,463 77,025 74,588 72,109 69,225 66,300 0 0 0 0 0 0 0 Vest Street Improvements 393,-333 373,333 353,333 Ladder truck $800k 93,420 90,980 88,540 86,100 83,660 81,220 0 0 0 0 0 0 0 Pumper En g#2 $410k 81,500 0 0 0 0 0 0 0 0 0 0 0 0 Financial Sys $1.1mi1 280,500 0 0 0 0 0 0 0 0 0 0 0 0 Pumper En #1 $525k 110,250 108,150 106,050 0 0 0 0 0 0 0 0 0 0 Cem. Garage $1.5m 0 0 0 397,500 378,000 358,500 339,000 319,500 0 0 0 0 0 DPW Yard $1.5m 0 0 0 397,500 378,000 358,500 339,000 319,500 0 0 0 0 0 Debt Exclusion 2,259,810 2,330,073 1,476,136 1,453,598 1,430,898 1,421,998 1,421,548 1,418,598 1,403,138 1,385,675 1,366,205 1,369,730 0 BarrowsMd End $787k 67,163 65,475 63,788 62,100 59,850 57,600 55,800 54,000 52,200 50,400 48,600 46,800 0 RMHS@ 2,177,629 2,249,950 1,398,150 1,377,750 1,357,750 1,351,500 1,353,250 1,352,500 1,339,250 1,324,000 1,306,750 1,312,500 0 Wood End 15,018 14,648 14,198 13,748 13,298 12,898 12,498 12,098 11,688 11,275 10,855 10,430 0 Town of Reading Approved Requested Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Debt Service Schedule FY - 2013 FY - 2014 FY - 2015 FY - 2016 FY - 2017 FY - 2018 FY-2019 FY-2020 FY-2021 FY-2022 FY-2023 FY-2024 FY-2025 10/14/131:52 PM $ 1 $ 1 $ $ $ $ $ $ $ $ $ $ $ Principal Within Leyy Limit 1,870,000 1,285,000 11,528,333 2,008,333 1,998,333 1,635,000 1,340,000 1,340,000 735,000 735,000 635,000 635,000 330,000 Issued 1,870,000 1,285,0001 1,195,000 1,075,000 1,065,000 1,035,000 740,000 740,000 735,000 735,000 635,000 635,000 330,000 Approved not issued Not approved 0 0 333,333 933,333 933,333 600,000 600,000 600,000 0 0 0. 0 0 remium RMHS Energy Improvements 335,000 335,000 335,000 335,000 335,000 335,000 335,000 335,000 330,000 330,000 330,000 330,000 330,000 Killam Green Repair 67,000 67,000 67,000 67,000 67,000 67,000 67,000 67,000 67,000 67,000 Birch Mdw Green Repair 33,000 33,000 33,000 33,000 33,000 33,000 33,000 33,000 33,000 33,000 Barrows/Wd End $522k 30,000 30,000 '30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 .30,000 Wood End 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 Barrows 130,000 125,000 125,000 125,000 125,000 125,000 125,000 125,000 125,000 125,000 125,000 125,000 Coolid e@ 100,000 75,000 5,000 Parker@ 215,000 205,000 200,000 190,000 180,000 150,000 Joshua Eaton@ 25,000 15,000 Birch Meadow@ 10,000 Parker Turf $375k 75,000 Tennis Courts $485k 95,000 Downtown Im r $650k 65,000 65,000 65,000 65,000 65,000 65,000 est Street Improvements 333,333 333,333 333,333 Ladder truck $800k 80,000 80,000 80,000 80,000 80,000 80,000 Pumper En #2 $410k 80,000 Financial S s $1.1mi1 275,000 Pumper En #1 $525k 105,000 105,000 105,000 Cem. Garage $1.5m 300,000 300,000 300,000 300,000 300,000 DPW Yard $1.5m 300,000 300,000 300,000 300,000 300,000 Debt Exclusion 1,665,000 1,725,000 940,000 955,000 980,000 .1,020,000 1,070,000 1,120,000 1,160,000 1,200,000 1,240,000 1,305,000 0 Barrows/Wd End $787k 45,000 45,000 45,000 45,000 45,000 45,000 45,000 45,000 45,000 45,000 45,000 45,000 RMHS® 1,610,000 1,670,000 885,000 900,000 925,000 965,000 1,015,000 1,065,000 1,105,000 1,145,000 1,185,000 1,250,000 Wood End 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 Ln 0 Town of Reading Approved Requestedl Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Debt Service Schedule FY - 2013 FY - 2014 FY _-2015 FY - 2016 FY - 2017 FY - 2018 FY - 2019 FY - 2020 FY - 2021 FY - 2022 FY - 2023 FY - 2024 FY - 2025 101141131:52 PM $ 1 $ $ $ $ _ $ $ $ $ $ $ $ $ Interest Within Lev Limit 409,765 355,427 376,595 514,859 418,061 320,276 247,544 180,875 113,594 85,119 56,025 31,381 6,188 Issued 409,765 355,427 316,595 279,859 242,061 203,276 169,544 141,875 113,594 85,119 56,025 31,381 6,188 Approved not issued 513,150 477,750 432,750 386,500 338,250 287,500 234,250 179,000 121,750 62,500 Wood End 5,018 4,648 Not approved 0 0 60,000 235,000 176,000 117,000 78,000 39,000 0 0 0 0 0 remium RMHS 13,300 Energy Improvements 124,750 118,050 111,350 104,231 96,275 85,388 73,663 63,194 52,388 41,456 30,113 18,356 6,188 Killam Green Repair 25,879 28,140 26,130 23,450 20,100 16,750 13,400 10,050 6,700 3,350 Birch Mdw Green Repair 12,747 13,860 12,870 11,550 9,900 8,250 6,600 4,950 3,300 1,650 BarrowslWd End $522k 14,775 13,650 12,525 11,400 9,900 8,400 7,200 6,000 4,800 3,600 2,400 1,200 Wood End 75,263 69,713 62,963 56,213 49,463 43,463 37,463 31,463 25,313 19,125 12,825 6,450 Barrows 62,904 58,094 52,469 46,844 41,219 36,219 31,219 26,219 21,094 15,938 10,688 5,375 Coolid e@ 4,678 2,450 200 Parker@ 31,491 25,086 18,910 12,963 7,320 2,288 Joshua Eaton@ 839 229 Birch Meadow@ 153 Parker Turf $375k 1,406 Tennis Courts $485k 1,449 Downtown Im r $650k 14,463 12,025 9,588 7,109 4,225 1,300 Nest Street improvements 60,000 40,000 20,000 Ladder truck $800k 13,420 10,980 8,540 6,100 3,660 1,220 Pumper En #2 $410k 1,500 Financial S s $1.1mi1 5,500 Pumper En #1 $525k 5,250 3,150 1,050 Cem. Garage $1,5m 97,500 78,000 58,500 39,000 19,500 DPW Yard $1.5m 97,500 78,000 58,500 39,000 19,500 Debt Exclusion 594,810 605,073 536,136 498,598 450,898 401,998 351,548 298,598 243,138 185,675 126,205 64,730 0 BarrowslWd End $787k 22,163 20,475 18,788 17,100 14,850 12,600 10,800 9,000 7,200 5,400 3,600 1,800 RMHS® 567,629 579,950 513,150 477,750 432,750 386,500 338,250 287,500 234,250 179,000 121,750 62,500 Wood End 5,018 4,648 4,198 3,748 3,298 2,898 2,498 2,098 1,688 1,275 855 430 N Water Enterprise Fund Capital + Debt w. ._.. ..� 4 � �a;a ae1+�4 '�,L "• .. $ '- Approved A_ pproved �'Fii- Requested iw Projected =__> � � .>. b � , `.< t. egen : e (Issued) an Debtx no ye approved) Water Ent. Fund Capital & Debt FY -2012 FY -2013 FY -2014 FY -2015 FY -2016 FY -2017 FY -2018 I FY -2019 1 FY -2020 FY -2021 FY -2022 FY -2023 FY -2024 Water Capital 783,500. 800,000 300,000 170,000 305,000 50,000 1 425,000 _325,000 362,000 321,000 234,000 _ 100,000 Water Debt 1,785,591 _643_,000 1,326,051 1,825,786 1,793,221 1,938,725 1,894,729 2,190,339 2,057,3C9-r2,005,619 1,728,869 1,688,369 1,787,869 1,240,369 WdwCAMAL. .783,500 643,000 `.800;000 , "" 00,000 . t? .170,'000-' ` ,346;000 '50,000° 425,000 325,000 362,000 .' 321;000 234,000 100,000 Water Suaaly Treatment Plant Design 1 Debt Debt Debt Debt - MWRA ($3.18mil partial join) 2 Debt Debt Debt Debt Debt Debt Debt Debt Debt Debt Debt Debt Debt MWRA ($7.8mil full join) 3 Debt Debt Debt Debt Debt Debt Debt Debt Debt Debt Debt Debt I Debt WTP demo & chlorine ($800k) 4 Debt Debt Debt Debt Debt Debt Debt WTP demo & chlorine ($450k) 51 Debt Wells Upgrade I Well Abandonment 1 225,000 Hydraulic Study - 2nd Connect 94,000 56,000 _ __ -� Replace Pickup Truck #3 (2003) 37,000 _ 39,000 Water Distribution _ +- Various Water Mains ($2.471 mill 6 Debt WM:Haverhill &Howard ($2.285m) 7a Debt ntwra Debt Debt Debt Debt Debt Debt Debt . Debt Debt WM: Howard - County - Summer 414,500 WM: MWRA loan to be used 7b Debt mwra Debt Debt Debt Debt Debt Debt Debt Debt Debt WM RepUAbnd R# 1 $5. OrWY1 Oyr 8 Debtx Debtx Debtx Debtx Debtx Debtx Debtx Debtx Debtx Debtx WM RepUAbnd R#2 $1.125mi9ja 9 _ DON Debtx Debtx Debtx Debtx WM RepUAbnd MWRA $3.Om WM RepUAbnd R#3 $1.35miU5yr 10 Debtx Debtx Debtx Debtx DON WM RepUAbnd R#4 $4.1 miYlOyr 11 _ Debtx Debtx WM RepUAbnd B $7mil FY24 WM RepUAbnd C $17.5mil FY24 WM: Larch Lane WM Lining Program -� _ _ 120,000 -- _ 50,000 50,000 50,000 50,000 1 50,000 75,000 75,000 75,000 75,000 75,000 100,000 Meter Replacement _ assume +3 % /yr inflation 250,000 250,00 250,000 Water System Hydraulic Model Tank Inspect &Design: Aubum(FY12) 70,000 - t- 12,000 12,000 Tank Maintenance: Auburn A750,000 Bear Hill Storage Tank ($1.4mil) - remove pending MWRA 2n scion Booster Station SCADA 130,000 _ SCADA Upgrade (every 5 yrs) 25,000 Replace Bob Cat loader Replace Pickup Truck #12 (1997) 40,000 _ 42,000 Replace Van #2 30,000 Replace Truck#6 120,000 Replace Truck#14 j120,00(0 Replace Backhoe #420E 100,000 Replace Utility Truck #5 150,000 Replace Crane Truck #12 Replace Pickup #15 42,000 1 of 6 In N Water Enterprise Fund Capital + Debt 2 of 6 Approved Approved Requested Projected =_> Legend: Debt ssu an e x (not yet approved) _ Water EM. Fund Capital & Debt 1 FY -2012 FY -2013 FY -2014 FY -2015 FY -2016 FY -2017 FY -2018 ; FY -2019 FY -2020 FY -2021 FY -2022 FY -2023 FY -2024 IlatDEBT,.` - .. r ,.'. i938,725,1 Water Treatment Plant Design Jan MWRA(partial $3.18m)) Join MWRA(full $7.8m) Demo WTP /chlorinate($0.8m) 1 — 2 - 5 3 7, 4 - 258,656 ,7 2,656 18, 5 w,80 ,5 5 ,7 588,656 _ 7 i 224 6 _ 5 566 5 9 - -- - -- i�S 5 —� �, 5, 1 , 5,� 75, _— �9 —_ ddb, _ 0 -- — Demo WTP /chlorinate ($450k) Water Mains($2.471m) WM:Haverhill &Howard ($2.285m) WM: MWRA loan to be used 5— 5 6 508,375 7a +_ 7b _ ,5 5,0 2 5, - - -- - -� -- - - -�1 �$5 0�6 �$5�66± x,666 20,000 20, WM RepVAbnd R#1$5.Omi1/1Oyr . 8 55 ,0 t�� _ 530,000 5 520,000 1 , 5, WM RepVAbnd R#2 $1.125mM WMRepVAbndMWRA$3.Om 9+ - WM RepVAbnd R#3 $1.35miV5yr WM RepVAbnd R#4 $4.1 mA11Oyi 10 11 _ _7_ - - r -� -- - WM RepVAbnd B $7mil FY24 WM RepVAbnd C $17.5mil FY24 — - — - — Repayment of Principal: 00 1,525,000 Water Treatment Plant Design Join MWRA(partial $3.18m) 0, 1 0 Jan MWRA(full $7.8m) —_ 0 Demo WTP /chlorinate($0.8m) [7b _ Demo WTP /chlorinate ($450k) - Water Mains($2.471m) WM:Haverhill &Howard ($2.285m) X20, 5, 5, 5, WM: MWRA loan to be used __ -- WM RepVAbnd R#1$5.0Mw10yr 1 8 "b MOW 50UW _ 500,000 WM RepVAbnd R#2 $1.125miV5yi 9 _ _ - WMffeP11A5nVMWFUW.0m WM RepVAnd R#3 $1.35miV5 WM RepVAbnd R#4 $4.1mi1110yr — 10 11 - — -- �- i _ -- - 410,000 - - - -- — W - - -- WM RepVAbnd B $ NY FY24 WM RepVAbnd C $17.5mil FY24 -- - -- — Interest on Long Term Debt: , , , , , Water Treatment Plant Design 1 _ Jan MWRA(parbal $3.18m) 2 104,656 ----92T 5T 5 6- ----7-7,7TT — 57,669 51,269 9 Join MWRA(full $7.8m) 3 57, 5 5 5 7, 5, 70,200 Demo WTPlchlorinate($0.8m) 4 15,9W _ Demo WTP /chlorinate ($450k) 5 3,000 —_ WaterMains($2.471m) 6 WM:Haverhill &Howard ($2.285m) 7a - - - oan o u - - - - - ' WM RepVAbnd R#1$5.OmiY1Oyr 8 5, 1 0 WM RepVAbnd R#2 $1.125mMy 9 4 33,750 22,500 11, WM RepVAbnd MWRA $3.Om - WMRepVAbndR#3$1.35miV5yr 10 1 ,5 WM RepVAbnd R#4 $4.161110yr WM RepVAbnd B $7mil FY24 11 - _ - - 205,000 184,500 WM RepVAbnd C $17.5mil FY24 to w Water Enterprise Fund Capital + Debt Ma a E- .�+;V+•��T, Approved 'v�.°".,�. .d- "re1�.S Approved t.- '�. 'iG;e.'r ... i,.. � �'x`� � ... . -.. G .. .., Requested Projected =_> egen : Debt (Issued) and VeM (n)t yet approved) FY -2014 I FY -2015 1 FY -2016 i FY -2017 I FY -2018 I FY -2019 FY -2020 FY -2021 FY -2022 - FY -2023 � 4,a ., .,..: ° Water Ent. Fund Caakal 8 Debt FY -2012 I FY -2013 I FY 2024 Phase VROMM; Current* SRI NO, Estimated Project Cost 3.0% inflation rate per Weston Samson 1019112 Reading Phase #1 $5.0mii /10yr Al 4,985,510 5,000,000 5,000,000 Reading Phase #2 $1.05 mil /5yr MWRA Phase $3.Omil Reading Phase #3 $1.35mill5yr Reading Phase#4 $4.1mil /10yr Reading Phase B $7mil in FY24 Reading Phase C $175mil FY24 A1A A2 A2 1,059,500 2,985,558 1,202,360 3,135,008 5,190,251 13,000,000 1,125,000 1,350,000 4,100,000 1,060,000 1 1,091,800 1,124,554 None - MWRA pay as part of negotiations 1,200,000 1,236,000 1,273,080 - 1,311,272 3,135,00-01-- -3,22-9,050 ; 3,325,922 3,425,699 5,200,000 5,356,E 5,515,682,180 13,000,000 13,390,000 � 13,791,700 ! 14,205,451 - 1,350,611 3,528,470 5,852,646 14,631,615 3,634,324 6,028,225 15,070,563 3,743,354 6,209,072 15,522,680 3,855,655 6,395,3441 15,988,360 3,971,324 6,587,204 16,468,01 4,090,464 ! 6,784,821 16,962,051 6,988,365 17,470,913 *includes pavement allowance phase A; B & C estimated at +30 916) _ Estimated Debt service • total 5.0% estimated long -term borrowing cost Reading Phase #1 $5.0mil /10yr Reading Phase #2 $1.05 mil /5yr MWRA Phase $3.Omil Al AM $4mil MWRA 0% int 1 550,000 545,000 - _540,000 281,250 535,000 270,000 530,000 258,750 525,000 247,500 - 520,000 236,250 - 515,000 510,000 _ 505,000 - Reading Phase #3 $1.35rnd5yr A2 - - - 337,500 324,000 310,500 297,000 283,500 - - Reading Phase #4 $4.1miV10yr A2 - - - - - - - - - 615,000 594,500 Reading Phase B $7mil in FY24 Reading Phase C $17.5mi1 FY24 TOTAL - 550,000 545,000 - 821,250 - - 805,000 - 1,126,250 - - 1,096,500 - 1,066,750 812,000 _ - 793,500 1 1,120,000 594,500, _ PREV. 680,000 650,000 620,000 590,000 1,080,000 1,030,500 1,281,000 1,231,500 1,182,000 1,852,500 1,776,000 Estimated Debt service - ipaill 500,000 - 500,000 500,000 225,000 500,000 225,000 500,000 225,000 500,000 225,000 500,000 225,000 500,000 1 500,_000 500,000 Reading Phase #1 $5.0mil/10yr Reading Phase #2 $1.05 mil /5yr MWRA Phase $3.Omil 10 5 Reading Phase #3 $1.35mil /5yr Reading Phase #4 $4.1mi1/10yr Reading Phase B $7mil in FY24 Reading Phase C $17.5mil FY24 5 10 _ _ _ _ - 270,000 270,000 270,000 -t 270,000 270,00000 -� _T 410,600 410,000 TOTAL 500,000 500,000 725,000 725,000 995,000 995,000 995,000 770,000 770,000 910,000 410,000 Estimated Debt service • interest Reading Phase #1 $5.0mil /10yr $4mil MWRA 0% int 50,000 45,000 40,000 35,000 30,000 25,000 20,000 15,000 10,000 5,000 Reading Phase #2 $1.05 miV5yr 56,250 45,000 33,750 22,500 11,250 MWRA Phase $3.Omil Reading Phase #3 $1.35mil /5yr 1 67,500 54,000 40,500 27,000 13,500 Reading Phase #4 $4.1mi1/10yr 205,000 184,500 Reading Phase B $7mil in FY24 _ Reading Phase C $17.5mil FY24 TOTAL 50,000 45,000 96,250 80,000 131,250 101,500 71,750 42,000 23,500 210,000 184,500 3 of 6 OP. Water Enterprise Fund Capital + Debt 4 of 6 Water Ent. Fund Capital & Debt FY -2025 FY -2026 FY -2027 FY -2028 FY -2029 FY -2030 FY -2031 -} FY -2032 TOTAL Water Capital 100,000 100,000 _ 100,000 i _ 100,000 458,333 458,333 _458,333 ; 125,00.0 5,934,999 -451,000 Water Debt 1,197,575 1,144,875.' 1,102,588 910,300 492,000 471,500 27,247,151 4 ., a,�. i WaterCAPITAk - 100,000` .'' .10000 100,000§ 100,00 458.333 " "ex458;333 '458,333 125,000 5,934,999 Water Supply Treatment Plant Design 1 _ _ • _ MWRA ($3.18mil partial join) 2 Debt Debt Debt MWRA ($7.8mil full join) 3 Debt Debt Debt Debt WTP demo & chlorine ($800k) 4 - -- -- WTP demo &•chlorine ($450k) Wells Upgrade 5 _ _ - - -- - - - i - - -- t - - - - -- -� - - -- 225,000 Well Abandonment Hydraulic Study - 2nd Connect _--- 56,000 Replace Pickup Truck #3 (2003) - 76,000 Water Distribution Various Water Mains ($2.471 mil) 6 - WM:Haverhill &Howard ($2.285m) WM: Howard - County- Summer WM: MWRA loan to be used 7a 7b - WM RepUAbnd R#1$5.OmiUlOyr 8 WM RepUAbnd R#2 $1.125mNja 9 - WM RepUAbnd MWRA $3. Om r WM RepUAbnd R#3 $1.35miU5yr 10 -_ WM RepUAbnd R#4 $4.161110yr 11 Debtx Debtx Debtx Debtx Debbc Debtx Debtx Debtx WM RepUAbnd B $7mi1 FY24 WM RepUAbnd C $17.5mit FY24 - - WM: Larch Lane _ 120,000 WM Lining Program 001 0. 100,000 100,000 125,000 125,000 125,000 125,000 1 1,625,000 Meter Replacement _100,000 assun_ _ _ _ _ _ 333,333 333,333 333,333 1,749,999 Water System Hydraulic - Tank Inspect & Design: Aubum(FY12) _ 24,000 Tank Maintenance: Auburn 1 1,300,000 Bear Hill Storage Tank ($1.4mil) - remov_ Booster Station SCADA 130,000 SCADA Upgrade (every 5 yrs) - _ 25,000 Replace Bob Cat loader Replace Pickup Truck #12 (1997) 42,000 Replace Van #2 _ 30,000 Replace Trudc#6 120,000 Replace Truck#14 120,000 Replace Backhoe #420E 100,000 Replace Utility Truck #5 - _ __� - 150,000 Replace Crane Truck #12 - Replace Pickup #15 1 42,000 4 of 6 rr t.n Water Enterprise Fund Capital + Debt 5 of 6 i Water Ent. Fund Capital & Debt i FY -2025 + FY -2026 + FY -2027 FY13.32 FY -2028 FY -2029 FY -2030 FY -2031 FY -2032 TOTAL VaWDEBT -- 1,144,875 €_ Water Treatment Plant Design 1 I 5 5 i _ _ -- -ti 326,200 3,157,025 Join MWRA(partial $3.18m)i 2 '17��75 r i - -- -- _ , , SS7 66 - �... -- - ± - - --- -- - 8,248,256 Join MWRA(full $7.8m) , 3 4,� Demo WTP /chlo6nate($0.8m)'; 4 Demo WT ins($ ($450k,' -_ � t - -__ - _ -- - — _• _ 93, 0 -5 Water Mains $2.471 m) 6 ter M WM --. MW r A l &Howard used 5m)' WM: MWRA loan to be used 7a -- - -- 7b WM RepUAbnd R#1 $5. WM RepUAbnd R#2 $1.1256115 8 - 9 ? T -- - -- 5,275,000 WM RepUAbnd MWRA $3. Om __ _ _ - ,293,750 WM RepUAbnd R#3 $1.35miU5yr1 _r - 1,552,500 WM RepUAbnd R#4 $4.1 mNlOyr _ 11 574,000 4 71,500 4_1,000 5,2 7,5 WM RepUAbnd B $7mil FY24 _ - -- - WM RepUAbnd C $17.5mil FY24 - Repayment of Principal: 1,000 4110,600 410,000 Water Treatment Plant Design 1 , Jan MWRA(partial $3.18m) 2 5 , -- 2,380,000 Join MWRA(full $7.8m) 3 J 8,240,0 Demo WTP /chlorinate$.m1 Demo WTPlchlorinate ($450k) 4 5 - __ —7 _ 80,000 - Water Mains($2.471 m)i, - -- -- - — WM:Haverhill &Howard ($2.285m)1 7a - - -- WM: MWRA loan to be used 7b - ± - - -- 1 ,0 WMRepUAbndR#l$5.0mroyr - 5,000,000 WMRepI/Abnd R#2 $1.125miU5)a 9 0 WM RepUAbnd R#3 $1.35miV5 WM RepUAbnd R#4 $4.1 miU10yr* 11 1 -- �,� �1(T61)0 1 4 � U, w _ 1, ,000 4, ,0 WM RepUAbnd B $7mil FY24 1 - -- — - — - -7 -- — - WM RepUAbnd C $17.5mil FY24 Interest on Long Term Debt: , 0 41,000 ZU,500 , , Water Treatment Plant Design 11 ; 1 -- - - -± , Join MWRA(partial $3.18m) 1 2 7�5 7 _ 777,0 5 Join MWRA(full $7.8m) Demo WTP /chlorinate($0.8m) 3 4 7, _ -�— 2,00 , 5 3,920 Demo WTP /chlorinate ($450k) 5 1 —- - - Water Mains($2.471m) WM:Haverhill &Howard ($2.285m) 6 7a - —�_ • �— _ - - oa-ffTo-De used in WM RepUAbnd R#1$5.OmiUlOyr 8 75,000 WM RepUAbnd R#2 $1.1256115 9 168,750 WM RepUAbnd MWRA $3.Orn - WM RepUAbnd R#3 $1.35mMyr 10 202,500 WM RepUAbnd R#4 $4.lmiU10yr 11 20,5001 922,50 WM RepUAbnd 8 $7mil FY24 WM RepUAbnd C $17.5mil FY24 - 5 of 6 Water Enterprise Fund Capital + Debt Al"Id � M .. r. . 4 ,. rt FY-2028 FY -2029 FY -2030 1 FY 2031 FY -2032 .; FY13.32 TOTAL Water Ent. Fund Capital 8 De bt FY -2025 FY -2026 FY -2027 Phase Reading Phase #1 $5.0mil /10yr Al Reading Phase 02 $1.05 mil /5yr AMA MWRA Phase $3.Omil - - 1 -- - - - - -� ---- - -� -- - - - -�- - - - - -- Reading Phase #3 $1.35miV5yr A2 R_eading Phase #4 $4.1miV10yr A2 Reading Phase B $7mil in FY24 Reading Phase C $17.5mil FY24 'includes pi Estimated Debt service - total Reading Phase #1 $5.0miYI Oyr Al Reading Phase #2 $1.05 miVSyr AM MWRA Phase $3.0mil - - - _ Reading Phase #3 $1.35mil /5yr A2 - - - - - - Reading Phase #4 $4.1mil /10yr A2 574,000 553,500 533,000 512,500 1 492,000 471,500 451,000 430,500 Reading Phase B $7mil in FY24 - - - - - - Reading Phase C $17.5mil FY24 - - - - _ - - I - - TOTAL 574,000 553,500 533,000 512,500 492,000 471,500 451,000 430,500 13,348,750 1,699,500 1,623,000 1,546,500 1,145,000 1,088,000 531,000 504,000 477,000 Estimated Debt service - principal Reading Phase #1$5.0mil/10yr 10 _ Reading Phase #2 $1.05 mil /5yr MWRA Phase $3.Omil Reading Phase #3 $1.35mill5yr 5 5 _ Reading Phase #4$4.1mil/10yr 10 410,000 410,000 410,000 410,000 410,000 410,000 410,000 Reading Phase B $7mil in FY24 _ _410,000 _ Reading Phase C $17.5mil FY24 TOTAL 410,000 410,000 410,000 410,000 1 410,000 410,000 410,000 410,000 11,575,000 Estimated Debt service - interest Reading Phase #1$5.0mil /10yr _ Reading Phase #2 $1.05 mil /5yr MWRA Phase $3.Omil Reading Phase #3 $1.35miV5yr Reading Phase #4 $4.1mil /10yr 164,000 143,500 123,000 102,500 82,000 61,500 41,000 20,500 Reading Phase B $7mil in FY24 Reading Phase C $17.5mil FY24 TOTALI 164,000 1 143,500 1 123,000 , 102,500 82,000 1 61,500 41,000 20,500 1,773,750 6of6 Ln v Sewer Enterprise Fund Capital + Debt A" }W�y4,w¢Y _ Approved Approved. Requests _ ProLted => Legend: Debt issued and Deb}x not yet o roved _ ! � • FY13-26 Sewer Ent. Fund Ca ital & Debt FY -2012 FY -2013 FY -2014 FY -2015 '• FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY 2023 Y -2024 FY -2025 FY -2026 TOTAL Sewer Ca ital 157,000 330,000 400,000 470,000 570,000 460,000 50,000 122,000 50,000 300,000 342,000 695,000 590,000 475,000 470,000 1 5,324,000 Sewer Debt 85,800 115,800 136,934 136,934 104,000 60,000 1 416,400 365,700 472,000 448,000 424,000 2,679,768 Tai#V' ; <,y .. WOW, 608 34:; .,, ��_ &: 095,000" 4;:00 �a'�_ 0� X470 u�6 68' SewetCAPiTAL ' 157.000 ' 330,000 400.000 470,000 ROAD!, ' 460=' 50,000 12ZODO ...; 50.000 300 342,000 695,000 590 475,000 470,000 S 00 si e ain: wis St re Main: Lewis Street Main: Poet's Comer $350k 200,000 - -- _ _ 50,000 - - - - - -� _200,000 Sewer Main Lewis; Charles; Howard Sewer Main projects 350,000 50,000 50,000 50,000 50,000 t 50,000 50,000 50,000 50,000 - 5.0,000_ ! 50,0 50,000 50,000 350,000 1 650,000 Station: West St Station: Batchelder Rd. Station: Joseph's W _ _ 800,000 _ 520,000 270,000 ! _ 300,000 5 20,000 520,000 270,000 Station: Sturges $690k debt 2 debtx debtx Station: Small Lane Station: Chades St. $1.2mi debt 3 _ _ 100,000 debtx debtx debtx _ _ 100,000 Station: Grove St 280,000 280,000 Portable Generator - Grove 15,000 15,000 Station: Strout Ave. 290,000 290,000 Station: Brewer Lane 250,000 250,000 Station: Collins Ave. 410,000 410,000 Portable Generator- Collins _ 15,000 15,000 Station: Longwood Rd. - - _- -- -- - - - - - - - -- - -- - -- - -- 270,000 270,000 Station: Pitman Drive 150,000 150,000 Meter Replacements 250,000 250,000 250,000 750,000 Backhoe 430D 130,000 100,000 230,000 Replace Vehicles 82,000 Pickup #8 2004. 40,000 40,000 Truck #17 2001 120,000 _ 120,000 Car #1 2006 Pickup #6 2011 _ 301000 42,000 I__- 30,000 42,000 Pickup #11 2011 42,000 42,000 S DEBT, ,, , - _ . ; , MAN 136,934 136,934 , IIMW: $00MV 416AOO 365100: 0 44800 424 ,M ZMj768 MWRA Inflow & Infiltration Station:S s $690 Station: Charles St ($1.2mio ill 2 3 85,800 115,800 136,934 136,9_34 104,000 60,000 30,000 386,400 365,700 472,000 _ +- 448,000 424,000 583,668 752,100 1,344,000 Sunn sidelFairview Sewer 4 76,406 Repayment of Principal: 160,800 115,800 136,934 166,934 164,000 150,000 495,000 435,000 460,000 430,000 400,000 2,953,668 MWRA Inflow & Infiltration 1a 32,934 32,934 32,934 32,934 98,802 MWRA Inflow & Infiltration 1b 8,866 8,866 8,866 MWRA Inflow & Infiltration 1c 44 ,000 44,000 44,000 44,000 44,000 1 176,000 MWRA Inflow 8 Infiltration 1d 30,000 30,000 30,000 30,000 30,000 150,000 MWRA Inflow & Infiltration 1e 30,000 30,000 30,000 30,000 30,000 150,000 MWRA Inflow & Infiltration the 30,000 60,000 90,000 110,000 90,000 60,000 30,000 480,000 Station:S s $690k 2 345,000 345,000 690,000 Station: Charles St ($1.2mio 3 400,000 400,000 400,000 1,200,000 SunnysidelFairview Sewer 4 75,000 Interest on Long Term Debt: 1,406 41,400 20,700 72,000 48,000 24,000 206,100 MWRA Inflow & Infiltration no interest Station:StJoe&Stu s $lmil 2 41,400 20,700 62,100 Station: Charles St. $1.2mi 3 72,000 48,000 24,000 144,000 Sunn sidelFairview Sewer 4 1,406 1 of 1 Storm Water Enterprise Fund Capital + Debt 1 of 2 roved � Approved Storm Water Ent. Fund Capital & Debt_ l - -! FY -2012 FY -2013 Requested FY -2014 Projected FY -2015 � FY -2016 FY -2017 ' FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 _ Storm Water Capital ! 190,000 190,000 190,000 190,000 200,000 200,000: _200,000 _200,000 175,000 175,000 ! 150,000 r._. Storm Water Debt � - - - - - - - - 1,023,000 982,700 i 942,400 f '80;0? _ "IMC 4:000. 200;000 200AOOIg8 °OQO ` 157,7A0` ~. 1,092;400; Storm Water�CAMAL 190,000 ` 190;000. . ,?C90,000 : i 190,000 ' 200;000 200;000 200,000 200,000. 175,000 175,000 150,000 General Drainage moved to Operating Budget in FY12 _ Drainage Improvements (projects)) MS4 Permit: Consult & Lab test_ Saugus River Design & Permitting -t _150,000 _4.0,000 _ 75,000 50,000 _ 165,000 25,000 165,000 25,000 50,000 25,000 25,000 25,000 150,000 50,000 ' 200,000 175,000 150,000 Saugus River Improvement (1) $2mil 1 i _ _ _ Debtx Debtx Debtx Saugus River Improvement (II) $2mil Aberjona River Design & Permitting 21 _ _ 150,000 Debtx Debtx Debtx Aberjona River Improvement $2.2mil 31 _ _ _ Debtx Debtx Debtx Sweeper: Elgin Pelican _ 175,000 Truck: Int #15 Excavator (1985) _ _ 65,000 Dum Truck new 125,000 �: Storm Weter DEBT 1,023,000 �.: � 982;700 942 400 i Saugus Riverlmrpovement(1) Saugus River lmrpovement(11) 1; 1 �__ _ _ 330,000 330,000 317,000 317,000 304,000 304,000 Abedona River Improvement Repayment of Principal: Saugus Riverlmrpovement(1) 1 ! 3 _ 1 _ _ _ _ _ 363,000 348,700 334,400 _ _ 620,000 200,000 620,000 200,000 E 620,000 1 200,000 Saugus River 1m►povement(11) 1 2 _ _ 200,000 200,000 200,000 Aberjona River Improvement 3 220,000 220,000 220,000 Interest on Long Term Debt: 403,000 362,700 322,400 Saugus River Imrpovement(1) 1 _ _ 130,000 117,000 104,000 Saugus River Imrpovement(ll) 2 _ -r 130,000 117,000 104,000 Abe 'ona River lm rovement 3 143,000 128,700 114,400 Ln t.o Storm Water Enterprise Fund Capital + Debt Storm Water Ent. Fund Capital_& Debt 02YF 23 FY -2024 FY -2025 FY-2026 _ _ FY -2027 FY -2028 FY13 -27 FY -2029 TOTAL Storm Water Capital T 150,000 Storm Water Debt 902,100 150,000 861,800 150,000 , 150,000 1 821,500 781,200 150,000 i 150,000 40,900 700,600 150,000 2,920,00 660,300 8,416,500 "-890,900` 850,600z�81,3b0�Iay335500; StonnVatbrCAPITAL 150,000 ' 150,000 MOM .150,000 150,000 150,000 150,000 2,920,000 General Drainage Drainage Improvements (projects) 150,000 150,000 1 150,000 150,000 150,000 r 150,_000 150,000 2,105,000 MS4 Permit: Consult & Lab test i 150,000 Saugus River Design &Permitting _ _ _ 150,000 Saugus River Improvement (1) $2mil Saugus River Improvement (II) $2mil 1 2 Debtx Debtx Debtx Debtx Debtx Debtx Debtx Debtx Debtx_ _ Debtx Debtx Debtx Debtx Debtx - - Aber'ona River Design & Permitting 150,000 Aber'ona River Improvement $2.2mil 3 Debtx Debtx Debtx Debtx Debtx Debtx Debtx - Sweeper: Elgin Pelican 175,000 Truck: Int #15 - Excavator (1985 65,000 _ Dump Truck new 125,000 ;StorwWrDEBT 902,00 6aA800w =.':,81;500 781,200 , 740;900..700,600 660;30 ;-8,416,500 Saugus River Imrpovement(1) 1 291,000 278,000 265,000 252,000 239,000 226,000 213,000 2,715,000 Saugus Riverlmrpovement(H) 2 291,000 278,000 265,000 252,000 239,000 226,000 213,000 2,715,000 Abedona River Improvement Repayment of Principal: __ Saugus Riverlmrpovement(I) Saugus River lmrpovement(II) 1 3 1 1 1 2 320,100 620,000 _ 200,000 200,000 305,800 620,000 200,000 200,000 291,500 620,000 200,000 200,000 277,200 620,000 200,000 200,000 262,900 620,000 200,000 200,000 248,600 _620,000 200,000 200,000 234,300 620,000 200,000 200,000 2,986,500 6,200,000 2,000,000 2,000,000 Abedona River Improvement 3 220,000 220,000 220,000 220,000 220,000 220,000 220,000 2,200,000 Interest on Long Term Debt 282,100 241,800 201,500 161,200 120,900 80,600 40,300 2,216,500 Saugus Riverlmrpovement(1) 1 91,000 78,000 65,000 52,000 39,000 26,000 13,000 715,000 Saugus River lmrpovement(II) 2 91,000 78,000 65,000 52,000 39,000 26,000 13,000 715,000 Abe'ona River Improvement 31 100,100 85,800 -771AC7. 57,200 42,900 28,600 14,300 786,500 2 of 2 FY2014 Town Manager's Goals and Action Plan Town of Reading, MA Approved July 9, 2013 Administration The human capital of the community is the major resource that is necessary to achieve the provision of services to the community and as such should be supported and respected. This human capital includes employees, elected officials and members of Boards, Committees and Commissions (BCCs). 1. Design optimal Town department/division structure, regardless of current set -up or specific personnel, including the role of the Assistant Town Manager. Describe detailed transition plan from current status to such an optimal model, including specific personnel. 2. Establish optimal professional development (PD) and training levels across all departments. Devise multi- year process to transition from current status to desired outcome. Focus on tracking compliance with PD job requirements as well as optional PD for advancement. 3. Create lists of routine tasks all Town departments /divisions do each year. Design specific quantitative measures to evaluate these tasks on either a quarterly or monthly basis. Devise implementation plan for these measurements. 4. Conduct a Retreat with the Selectmen (BOS) and Town Department Heads. 5. Discuss with BOS the need for broad BCC meetings to convey information and expectations. For information, include Open Meeting Law and Ethics trainings, and a discussion of electronic meeting support. For expectations, discuss two -way BOS -BCC communication options. As needed, give further direction to specific BCCs on their mission or operating procedure. 6. Conduct at least two Executive Sessions for the BOS for the purpose updates on the status of negotiations of successor Collective Bargaining Agreements with all Unions for dates effective July 1, 2014. Regulation and Policy Development Reading will continue to address major emerging issues through development, modification, improvement and simplification of local bylaws, regulations and Selectmen "'s policies. When in doubt, fewer and simpler regulations are desired. Additionally, Selectmen's policies may be used to memorialize current and proposed administrative practices to provide an historical record and direction for the community in the future. 7. Conduct a comprehensive review and revision of the Zoning Bylaws. Establish early and ongoing two -way communication with key participants including the BOS, CPDC, ZBA and EDC. 8. Complete the review and re -write of the Traffic Rules and Regulations. 9. Determine if Zoning changes are needed for the optimal use of the Oakland Road property. .II 10/14/2013 FY2014 Town Manager's Goals and Action Plan Town of Reading, MA Services Approved July 9, 2013 Reading will continue to provide as much friendly customer service as is possible. Technology trends will be monitored to change the delivery of information and services, in order for customers to engage in as much self - service as they desire. 10. Continue to measure customer satisfaction. Design method to reach out and survey customers on services that are used broadly, such as rubbish pickup and snow clearing & removal. Based on all forms of feedback, identify and recommend changes to regulations that do not currently seem to meet customer service goals, or that will make them easier for customers to understand and use. Based on feedback, continue training employees and volunteers on the customer service policy as needed. 11. In the Library, support the Goals as established by the Library Board of Trustees, with a focus on all items related to the Library Building project; 12. Strengthen the communications process with external customers. First inventory all forms of current external communication; then obtain feedback from the Community as to desired information & method of delivery. Improve the Town web site, providing expanded electronic customer interaction with the Town. Operations Reading will continue to provide municipal services in a cost - effective and efficient manner. 13. Fully implement permits and licensing system, including customer self - service. 14. Expand the Records Management efforts including providing records to the public via the web site. 15. Expand regional services as appropriate (Assessors, Housing Services Coordinator, Recreation) 16. Finalize Veteran's District through regional arrangement or other method satisfactory to the state that maintains current high levels of services to our Veterans. Health and Safety Al Reading will continue to focus on strong public health and public safety services. 17. Focus Public Health, School, Substance Abuse, and other resources on a Healthy Community model with an initial focus on obesity prevention. Find ways to encourage walking, cycling, and other activities. These efforts may involve many departments, with efforts. led by the Health Division. Promote healthy eating. Include reminders of area Farmers Markets in addition to Reading. Work with food establishments on menu options that are healthy. 62 10/14/2013 FY2014 Town Manager's Goals and Action Plan Town of Reading, MA Approved July 9, 2013 Community Development Reading has worked to maintain the character of the community, while making planned and deliberate improvements to the Town. Major efforts have been led by the Board of Selectmen, the CPDC, the EDC and the Climate Protection Committee. 18. Conduct specific feedback exercises with our business community. Include an `entrance interview' for those businesses new to town that have gone through a permitting process; a form of `exit interview' for businesses leaving town; and solicit feedback from those that have been established for years if they wish to share their valuable insights. Use BCC resources such as the EDC and FSF to hold a broad `business preparation' meeting this summer for those in and around the Fall Street Faire area, especially the new businesses in town. Engage the RNR Chamber of Commerce on areas of mutual concern. 19. Continue progress towards meeting and maintaining the level of 10% of housing units (as re- defined by the 2010 federal census) as affordable. Complete Housing Production Plan provides roadmap to meet affordable housing goals. Track & implement as outlines. Pursue one -year reprieve if possible. 20. Implement high priority parking and alternative transportation recommendations for Parking, Traffic, and Transportation improvements.' 21. Develop inventory of properties falling under the new Property Maintenance Bylaw, and begin actions to bring them into compliance. 22. Implement new gateway signage — South Main Street (paid for by Reading Woods mitigation). 23. Develop an action plan for re -use and/or redevelopment of the properties behind the RMLD in the area bounded by Ash Street, the RR tracks, and Pond View Drive. Infrastructure and Capital Projects _`� Reading will strive to maintain and improve the community's infrastructure through fiscally prudent long term capital planning. For large capital needs, a temporary tax increase (Prop 2 % exclusion) will be requested so as to not `crowd out' ongoing capital requirements. 24. Continue to work towards funding for the West Street project. If funded, conduct a public information campaign akin to that of the Downtown Improvements project. 25. Implement high priority municipal building projects: a. Library building project b. Impact of Library and other building projects on support levels from Town Facilities department C. Public Works building(s). Reconsider Cemetery garage plan, DPW site work including improved vehicle maintenance layout, operational improvements, and aesthetics enhancements 26. Begin implementation of the first phase of the Water Distribution Master Plan. 0 10/14/2013 FY2014 Town Manager's Goals and Action Plan Town of Reading, MA Approved July 9, 2013 27. Develop and evaluate schematic designs for the Birch Meadow pavilion, including a mix of storage, food' service, restrooms, and picnicking. Include a management plan for each of the elements. Develop a cost estimate. Finance Reading will continue to evaluate revenue sources, cost reduction, regionalization of services, other methods of providing services, and level of services with the goal of maintaining long term fiscal stability of the community while providing a level of service that the community can sustain. 28. Seek FINCOM approval of a staff developed OPEB funding mechanism including ongoing funding of this liability at a level that the community can afford. Transition OPEB investment funds to PRIT or other qualified institution. 29. Review current bill printing and mailing policy. Determine if revised billing cycles would allow for consolidated billing, simplifying the payment process for customers and saving on postage. Investigate electronic options and present options to the BOS whereby customers would be required to pay `convenience fees' to vendors. 30. Review Town -wide fee structure, across several departments. This would range from permits and licenses to late fee policy, where the latter is not already set by law. 31. Develop a Fund Balance policy in accordance with GASB 54. 634 10/14/2013 Town of Reading Proposed Reorganization Background: Goal setting process • Town Department Head meeting (June 13) • Establish secure shared network Goals Folder for Town Department Heads to improve communication process • Set deadlines for draft Goal f1 (re- organization) as August 1 ^; for draft Goal f2 (professional development) as September 1 • Begin series of 50• meetings held from June through September with department heads and employees (as individuals and in groups) • Board of Selectmen Workshop (June 19) . • Immediate transition from CY to FY to match rest of town staff • Distinguish Tasks from Goals; eliminate Tasks from list • Prioritize d Streamline - reduce from 58 Goals Tasks in CY13 to 31 Goals in FYI • Board of Selectmen finalize FY2014 Goals (July 9) MW Town of Reading Proposed Reorganization Background: Goal ft Overview D Make Organizational Improvements to • current Operations • lorg4orm Developmem Town of Reading Proposed Reorganization Background: Goal setting process FY2014 Town Manager's Goals and Action Plan (approved 71e1113) Tiro I-- pq Wof Me Yii ere myar ms—OW is newssay fo edveve dw prnisbn of services to Ow conerxarxl' rd m such should be supported snr reapeded ... Goal 01: Design optirnal Town departmentrdivision structure, regardless of current set-up or specific personnel. including the role of the Assistant Town Manager. Describe detailed transition plan from current status to such an optimal model, including specific personnel. Goal 02: Establish optimal professional development (PD) and training levels across all departments. Devise multiyear process to transition from current status to desired outcome. Focus on tracking compliance with PD Job requirements as well as optional PO for advancement. D Subject to Sustainabilily Requirement • FY14: do not use (more) free cash • FYI 4.: plan to draw down Permits Revolving fund over next ten years • FY15: sustain under longterm 3% revenue growth (down from 3.5% to 4 %) • FYI 5+: conduct another pay & class study for non -union staff • FY15t: use peer community approach to union negotiations rr 1 f f Town of Reading Proposed Reorganization Background: Goal ft Process D All Department Head meeting @RMHS (July 11) • Set up special Town DH meeting on 7115 D Town Department Head meeting (July 16) • RerNMer for Goal f1 deadline as August l• • Reminder for DH to speak to their stalls Accounting 3 Finance Department meeting (July 17) • Plan to'sptir current Finance department ➢ Goal f1 DH requests —over $600,000 In wages (August 1) ➢ Town Department Head meetings (Aug. B 3 Sept 12) • Finalize draft of'offordable'reoganization plan Town of Reading Proposed Reorganization Improvements to current Operations -Table of Organization D Combine small Accounting department with pure financial divisions of the Finance department (Assessing; Treasury; Collections) • Typical Finance department In MA; divisions already work closely together • Preserves independence of 8d of Selectman appointed Town Accountant • Preserves Independence of Did of Assessor's appointed Town Appraiser ➢ Combine small Town Manager department with administrative divisions of the Finance department (Human Resources; Town Clerk & Elections; Technology); Move Business Administrators. • Centralize procurement, grant- wrifing, budget 6 financial analysis, labor negotiation, professional development a training and communication. • Provide in -house expertise to all Town departments M Improve efficiency, employ common approaches and avoid some outourced expenses. � � Town of Reading Proposed Reorganization Improvements to long tern Development- Step tit Pay Classification (10/22 BOS) D Planning horizon for Goal 01 is very long term • Similar process to changes made to capital planning 7 years ago, when equipment was funded based on leftover Mancini resources with only short- term planning • Commit to regular peer community reviews • Transparent process • Establish disciplined funding mechanism • Objective is to Implement a sustainable framework for the issue ➢ Ongoing internal discussions will alter previous proposal • Distinguish impact from changes to Table of Organization from other suggested changes fir. Town of Reading Proposed Reorganization Improvement to current Operations - Table of Organization Town or Reading. MA av+. •r o.s.xra. I�°,�° °:..�„^° I I °OaPO e�• �cr,Ea I I ,a.aad,aaa,�� I Town of Reading Proposed Reorganization improvement to long term Development - Step /2 follow up D Next Steps - Non -Union • Request pay a class study sooner - at November 2013 Town Meeting Instead of during the FY75 budget process • Request setting aside FY14 funds in November to begin to fund results of the study. Instead of ass pan of the FYI budget process • Devise mu10 -year sustainable rollout of suggested changes D Next Steps - Union • Begin collective bargaining process with all six Town unions early 2014 • Use same par community framework 2 O� OF tic y Office of the Town Manager 781 - 942 -9043 A � 0 16 Lowell Street townmanager @ci.reading.ma.us in 0 per Reading, MA 01867 www.readingma.gov /town - manager To: Board of Selectmen From: Bob LeLacheur Date: September 19, 2013 RE: Proposed Re- organization of Town government Re- organization of Town government: Overview Town government in Reading is integrated and efficient. For years Reading Town government has provided very high — although not perfect - levels of service to the community. The organizational changes that 1 am suggesting below are generally minor in nature in the context of an $80 million annual general fund budget. However they are important when looking into the future, to ensure that service levels remain high under the fiscal constraints of Proposition 2 -1/2. There are two main themes in the proposed changes: improvements to current operations and improvements to long -term organizational development. The proposed re- organization has been previewed with the Board of Selectmen and discussed internally for a few months. Staff has had significant input and improved some of my original concepts. While no Charter changes are required, Town Meeting will be asked to approve amendments to the Table of Organization and budget transfers and additions in November. Details of the re- organization will be publicly discussed by the Board of Selectmen on September 20 (Hearing for Table of Organization); October 8th (Hearing for FY14 Classification Plan); October 22 "d (vote on Town Meeting Warrant Articles); by FINCOM on October 16th and then ultimately by Town Meeting on November 12th. It should be stated up front that the re- organization will net out to an increase of about one FTE and the increased cost for FY14 will be absorbed by higher than budgeted state aid and other local revenues. In fact, suggested FY14 budget changes at November Town Meeting will actually show a decrease in the use of free cash used to balance the overall budget. Organizational Improvements The first theme is organizational operational improvements. Some of these changes reflect the way business is currently being conducted as opposed to 'how it looks on paper', but there are some real substantial changes as well. I propose to combine the Treasury, Collections and Assessing portions of the Finance department with the small Accounting department. These divisions work closely together, so this is one that does not reflect any real change, and these functions are typically grouped together as a Finance department in many other Massachusetts communities. The Town Accountant as the Department Head will gain some increased supervisory responsibilities, but Finance department personnel will have no authority or N.N. responsibility within the Accounting function This will preserve the independent financial oversight by the Selectmen- appointed Town Accountant position. Likewise the elected Board of Assessors will retain all of their authority. The resulting Finance department will therefore include Accounting, Assessment, Treasury and Collections. The organization communicates well internally between departments, especially when compared to other municipalities. However there is room for further efficiency and productivity gains if more activities are centralized. The opportunity for these improvements is driven in large measure by the significant shared software systems that have been added over the past several years. Portions of the current Finance department as well as both the DPW and Police Business Administrators are proposed to be moved to the small Town Manger department, which will be renamed Administrative Services. This department will become a centralized location for many functions that impact the entire organization, such as procurement, grant writing, budget & financial analysis, professional training & development, labor negotiations and communication. Currently most of these activities are done by the individual departments and the organization as a whole expends too much time and effort on them. The resulting Administrative Services department will include the Town Manager's Office, Human Resources, Operations, Technology, Town Clerk and Elections /Registrations. Recreation is proposed to move back to Community Services from the Public Works department. This is where that function belongs, as they simply deal with a different age group in the community than other social service outreaches from that department. One benefit from this change will be an improvement in cross - generational programming. Recreation will continue to participate in field planning activities and improvements with DPW as needed. The resulting Community Services department will include the community development divisions of Planning, Building & Inspections, Conservation, Historical and Public Health and the social services divisions of Elder /Human, Veterans and Recreation. Please see the revised Organizational Chart that Town Meeting will be asked to approve on November 12 'h fat the end of this document). Organizational Development The second theme is one of improvements to long -term organizational development. Under the revenue constraints of Prop 2 -1/2 and the recent budget layoffs and expense cutbacks brought on by economic difficulties, the longer term health of the organization has been a lower priority. This re- organization restores some of the cutbacks made to professional development expenses, but more importantly it invests in and empowers the employees - they make the organization go. First, there is a clear plan that every department moves toward an assistant department head position. There are many one - person positions in the organization, especially at Town Hall. This situation creates an organizational risk that I would describe as single - point -of- failure (SPOF), which is simply not an acceptable risk at the department head level. This assistant position already exists formally in the Library which will remain unchanged. In both the Police and Fire departments there are second -in- command positions, but these should be non -union personnel involved in management decisions. An immediate change in Police is proposed because it is 67 already allowed in existing collective bargaining agreements, but future negotiations will be needed for the Fire department. New clear number two positions are identified in Administrative Services, Community Services, Finance and Public Works. Second, the next generation is not flocking to work for local government for a variety of reasons, and this will ultimately be a challenge for the Town. Fortunately we are not a growing organization, so the problem is a subtle one. The required response is twofold: to encourage more upward career mobility within the organization (promotions also help reduce the SPOF risk by retaining organizational knowledge); and to recognize and reward experience for:those employees that choose less career growth. A restructuring of the clerical functions and some other changes are designed to handle the trend towards lower labor -force interest in having a career in a single local government. The FY15 budget will propose another study of non -union compensation across the organization by an outside consultant, last done over six years ago. Union negotiations will include similar peer community compensation studies conducted by both labor and management. This type of competitive analysis is the cornerstone of many private industries and therefore kept constantly updated. We don't have the resources or the staff turnover to require real -time information, but we should make an effort to update this every five years. Re- organization of Town government: FY14 Classification Plan Following are the proposed specific changes to be made to the current FY14 Classification Plan driven by the re- organization of Town government. These will be presented formally to the Selectmen in October for their approval. Recall that the previous non -union study evaluated positions in the organization on both market compensation comparisons and complex internal scoring of responsibilities and required expertise. Below I will refer to this mix simply as 'scores'. Assistant Town Manager (ATM) — increase by one to Grade M; scores from the last pay & class study previously suggested this result, but as the incumbent I was reluctant to make that recommended change. Now it is appropriate to do so. As discussed previously, I believe it is necessary to have two ATMs because of the breadth in scope of the functions of Town government and to significantly reduce SPOF risk. The two ATMs would serve as the department heads for Administrative Services and for Community Services. Clerical positions — add a grade and increase mobility; currently there are three clerical positions: Clerk, Administrative Secretary and Administrative Assistant. Each of these three positions is proscribed within certain divisions of Town government, and there is no chance for promotion within these grades. Clerical employees hit their top step after about ten years with no further chance of advancement, unless they are able to change divisions — or leave to find another job. The proposed re- organization will add a higher fourth clerical grade and some movement within these grades will be available with experience. The resulting positions will be Clerk 1 & 2 (C1 & C2) and Administrative Assistant 1 & 2 (Al & A2). After employees successfully reach the top step in the C1 or Al ME grade, they will advance to the appropriate step in the next grade (C2 or A2). This proposed change will reward experienced clerical staff and more accurately reflects their value to the organization. Administrative Services Department Human Resources Administrator — increase by one grade to J; this position will gain assistant department -head status in the Administrative Services department. Increasingly this function also needs to have a good core of contacts outside of the organization. Both of these changes score the position right in the middle of the new proposed grade. Business Administrator - increase by one grade to I for the former Police & DPW Business Administrator positions. These positions will be removed from their current respective departments and relocated to Administrative Services. This position will have the increased responsibility of providing for all Town departments the needed financial analysis, procurement, organization -wide external public communication and internal professional development. Increased planning responsibility places the new scores at the higher end of this new proposed grade. Town Clerk — increase by one grade to 1; this office will be moved under Administrative Services and have a stronger role in organization -wide information management. As such there will be a commensurate increase in the need for planning and up -to -date knowledge. As above, the scores will be on the higher end of this new proposed grade. Business Analyst — new position as grade E; this position will be responsible to support the Operations function and include tasks such as providing budget & financial reports to all Town departments and conducting organization -wide technology systems user- training. This position will not be funded in November but it would be helpful to add to the Classification Plan at this time. Community Services Department Community Development Administrator — increase Staff Planner by three grades to I; the requirements of this position would change driven by a combination of the increased responsibilities for the Community Services department head as one of the Assistant Town Managers and by the regionalization efforts that have left a lot of departmental positions as part-time. The Community Development Administrator will be the assistant department head. New responsibilities will include a portion of all senior -level planning tasks, ranging from external direct involvement with developers to ensuring internal consistency with all Town master plans. The resulting scores will show increases in experience, updated knowledge, judgment & intuition, less guidance & supervision, substantially more planning, increased importance of external contacts and added supervisory responsibilities. The resulting scores will place the position near the middle of the new grade. Zoning Enforcement Inspector — new position in grade F; this will be a new part-time (11.5hrs /week) position that will be responsible for continuous code enforcement efforts instead of having that responsibility fall to planning and inspections staff when there is 'spare time'. This is an especially important position to add in advance of the possible changes to the Zoning Bylaws. This position will be fully funded by the Permits Revolving Fund. .• Regional Housing Services Coordinator — new position in grade E; this will be a new part-time (regional) position. Initial funding is proposed to be from the general fund, however the Affordable Housing Trust Fund could be a future source if it gains new revenue sources. Community Services Director /Town Planner — this position may be deleted. Staff Planner —this position may be deleted. Finance Department Finance Director /Assistant Town Manager — this position may be deleted. Town Accountant - Internal scoring and additional staff to supervise do not suggest any change in the current grade L. Treasurer - Collector — This position will be the assistant department head, but internal scoring does not suggest any change in the current grade J. Public Library Library Director — increase by one grade to L; the previous study greatly under -rated the amount of planning this position is required to do. Changing this facet alone to be identical to all other Town department heads justifies the grade increase as the resulting score will be in the mid -range of this higher grade. At the same time I will suggest removing the temporary library building stipend from this position in light of the increased planning responsibilities that are recognized as permanent by this change. Public Works Department Assistant DPW Director — new position in grade K; this will be a new position added to the department at a time when the business administrator will leave behind some DPW responsibilities, significant turnover of senior staff is now anticipated during the second half of FY14, a substantial West Street road improvement project will begin sooner than expected, large sewer station rehab and water main rehab projects begin, and a full re- examination of DPW facilities is underway. This position will be non -union as is the case in all DPW divisional supervisory positions. The specific responsibilities of the position will be determined as senior staff retires in the next few months. The cost of this position will be largely absorbed by removing funding of two vacant positions in the department: one of the two engineering Field technician positions and a 0.5 FTE clerical position. Public Safety Department Deputy Police Chief — new position in the Police department in grade K; this will be a new position added to the department at a time when the business administrator will leave behind some Police department responsibilities. However there will be no change to FTEs as additional changes in union employment are proposed. The net result of all changes will be a decrease by two in the Patrol Officers union, an increase by one in the Superior Officers union and this addition of one non -union Deputy Chief. 70 Executive Officer - new position in the Fire department in grade K; this non -union position will not be added at November Town Meeting but discussion will be included in upcoming labor negotiations within the Fire department. It would be helpful to be added to the FY14 classification plan at this time. Please see the revised Classification Plan that the Board of Selectmen will be asked to approve on October 8 "' (at the end of this document). Summary of Department management structure Department Head Assistant Department Head *Assistant Town Manager administrative Services HR Administrator Assistant Town Manager Community services Community Development Administrator Town Accountant Treasurer - Collector Library Director Assistant Library Director Public Works Director *Assistant Public Works Director Police Chief *Deputy Police Chief Fire Chief * *Executive Officer * position to be filled through competitive applications in FY14 ** position to be negotiated in collective bargaining with a target of FY15 Re- organization of Town government: Financial Plan Town Department Heads were asked to submit their organizational changes late this summer with an eye towards positioning the organization for the future. Coupled with my ideas, the total annual cost was over $550,000 per year. I knew that amount was not sustainable for the future operating budgets of the Town or Schools, so I examined the financial forecast a bit earlier than is usual for the budget process. Sustainable general fund net revenues will be increased by almost $175,000 at November Town Meeting, which is always good news. Reductions to some Town and shared expenses provide even more immediately available funds - for FY14. In projecting revenues and accommodated costs out for a few years it became clear that the operating budgets are in better shape at this time of year when compared to the last few years. Given a variety of typical assumptions, a nearly +2.25% operating budget for both town and schools in F-Y15 is possible with the continued use of $1 million of free cash, and my re- organization ideas made little difference in the grand scheme of an $80 million budget. This proposed re- organization will cost about $175,000 in total, with the general fund portion a bit less, than $160,000. Of the total costs about 1/3 are direct increased services to the community (such as increased hours for Elder /Human Services staff) and 2/3 are restructuring changes for current staff (with over half of that occurring in Public Safety). Following are some financial details by department of the proposed re- organization: 7.1 Re- organization of Town government: Summary One of the many strengths of the Town of Reading is a commitment to a Master Planning process. In the past, this approach has been used on virtually all of our natural resources, and it continues today. Rapid changes in many segments of society — often brought on by technology — give rise to the need to apply the Master Planning process to Town government at least every ten years. In conjunction with the ad hoc Charter Review Committee, this proposed re- organization is a step towards what should become a recurring look inward at Town government. The Town is the envy of many other communities for a variety of reasons, including the character, wisdom and foresight of the employees and the volunteers that serve the community. A regular look inward using the Master Planning approach will ensure that Town government remains flexible and responsive to the current and future needs of our residents, businesses and employees. 72 Increased Staffing Department Service Changes Total Admin. Services $. 12,641 $ 14,585 $ 27,226 Finance $ 5,000 $ 7,812 $ 12,812 Community Services $ 20,814 $ 9,153 $ 29,967 Library $ - $ 2,001 $ 2,001 Public Works $ 9,362 $ 16,618 $ 25,980 Public Safety $ - $ 53,800 $ 53,800 Wages $ 47,817 $ 103,969 $ 151,786 Professional development expenses $ 25,000 TOTAL $ 176,786 General Fund $ 158,427 Water Fund $ 11,338 Sewer Fund $ 7,021 Re- organization of Town government: Summary One of the many strengths of the Town of Reading is a commitment to a Master Planning process. In the past, this approach has been used on virtually all of our natural resources, and it continues today. Rapid changes in many segments of society — often brought on by technology — give rise to the need to apply the Master Planning process to Town government at least every ten years. In conjunction with the ad hoc Charter Review Committee, this proposed re- organization is a step towards what should become a recurring look inward at Town government. The Town is the envy of many other communities for a variety of reasons, including the character, wisdom and foresight of the employees and the volunteers that serve the community. A regular look inward using the Master Planning approach will ensure that Town government remains flexible and responsive to the current and future needs of our residents, businesses and employees. 72 v W FY 2014 TOWN OF READING CLASSIFICATION PLAN Srrhpd0p A -1 Parking Enforcement A Van Driver Library Technician Officer Senior Library B Clerk 1 Technician Senior Library C Clerk 2 Associate Administrative Veteran's Service Senior Center Animal Control Community Outreach Recreation Program D Assistant 1 Administrative Officer Coordinator Officer Prgm Coord, Coordinator Regional Housing E Assistant 2 Business Analyst Social/Case Worker Services Coordinator Librarian Assistant Collector Assistant Treasurer Assistant Appraiser Assistant Town Clerk Conservation Assistant Building Zoning Enforcement Plumbing(Gas Head Public Safety F Office Manager Administrator Inspector Inspector Inspector Wiring Inspector Health Inspector Technician Dispatcher Division Head- Division Head- Division Head- Division Head - G Public Health Nurse Nurse Advocate Circulation Children's Services Information Services Technical Services Assistant Library Elder/Human Services Recreation H Director GIS Coordinator Administrator Administrator Community Development Business Public Health Highway/Equipment Forestry, Park & Water /Sewer Water Quality I Administrator Administrator Town Clerk Administrator Project Director Supervisor Cemetary Supervisor Supervisor Supervisor Human Resources Network J Administrator Treasurer - Collector Building Inspector Apprasier Administrator Assistant DPNN' K Deputy Police Chief Deputy Fire Chief Director Town Engineer L Town Accountant Library Director Assistant 'rowu M Manager Police Chief Fire Chief DPW Duector Town of Reading, MA o, C, r� Executive Branch Table of Organization (Proposed November 2013 ) BOARD OF ASSESSORS (elected) ADMINISTRATIVE SERVIC Assistant Town Manager Administrative Services Town Manager Office Human Resources Operations Technology Town Clerk Elections/Registration , '-------------- - - - - -- , , COMMUNITY SERVICES Assistant Town Manager Community Services Conservation * Economic Development Elder /Human Services ` Historical * West Street Historical Inspections/Zoning Planning * Public Health ` Recreation * , , t i { , , VOTERS BOARD OF SELECTMEN (elected) Town Manager BOARD OF LIBRARY TRUSTEES , , , Law ; , ---------------- - - - - -, FINANCE I PUBLIC SAFETY Town Accountant Library Director Police/Firs Chiefs Library * Emergency Management Accounting Cultural Council ` Fire Assessment Collections Police Treasury Animal Control Trust Funds ` Telecommunications - - Dashed Line indicates a relationship between an elected Board and the Department or Division Italic Designates positions appointed by the Board of Selectman * Designates an elected or appointed Commission, Board or Committee that works within that Division PUBLIC WORKS Director of Public Works Engineering Highway Equipment Maintenance Parks/Forestry /Cemetery ` Solid Waste Street Lighting Snow /Ice Control Water Supply/Distribution Sewer Collection Town Forest Stormwater DRAFT 2013 Subsequent Town Meeting Tuesday November 12, 2013 WARRANT OUTLINE REVISED 10/11/2013 Art. Mover/ Moderator # Article Description S onsor Comment Notes 1 I Reports I Board of Selectmen 2 Instructions Board of Selectmen 3 Amend the Capital Board of Selectmen Improvement Program FY 2014 - FY 2023 4 Approve 12(2)(d) benefit for Retirement Board retirees 5 Approve Payment of Prior Board of Selectmen Year's Bills 6 Dispose of Surplus Tangible Board of Selectmen Properties 7 �Street Accept easements for West Board of Selectmen improvements 8 Authorize debt for West Board of Selectmen Street project — local share and other related costs 9 Authorize debt — Sewer Board of Selectmen Improvements 10/11/2013 1 75 ♦ RMLD — Coleen O'Brien ♦ Schools — Dr. John Doherty ♦ Library Building Project — David Hutchinson ♦ ad hoc Charter Review Committee — Alan Foulds ♦ Motion to Table — John Arena ♦ Motion to Table —James Bonazoli ♦ Motion — Dan Ensminger ♦ Presentation —Bob LeLacheur ♦ FINCOM report - ♦ Motion — Frank Driscoll ♦ Presentation — Frank Driscoll ♦ FiNCOM report - ♦ Motion Indefinitely Postpone — Postpone Ben Tafoya ♦ Motion — Marsie West ♦ Presentation — Bob LeLacheur ♦ FINCOM report - ♦ Motion — John Arena ♦ Presentation — Geo Zambouras i ♦ FINCOM re ort - MM ♦ Motion — James Bonazoli 213 vote ♦ Presentation — George Zambouras ♦ FINCOM report - ♦ Motion — Dan Ensminger 2/3 vote ♦ Presentation — George Zambouras ♦ FINCOM report - DRAFT 2013 Subsequent Town Meeting Tuesday November 12, 2013 WARRANT OUTLINE REVISED 10/11/2013 10 Approval of amendments to Board of Selectmen ♦ Motion — Ben Tafoya the Table of Organization per ♦ Presentation — Bob LeLacheur section 6 -1(b) of the Reading * Bylaw Committee report - Home Rule Charter the FY 2014 Budget FINCOM ♦ Motion — Barry Berman :11 :Amend ♦ Presentation — Bob LeLacheur ♦ FINCOM report - 12 Repeal section 6.2.2 m and CPDC ♦ Motion - Instructional motion 6.2.6.3.1 of Zoning Bylaw — ♦ Presentation — Jean Delios from ATM off premises signs • Bylaw Committee report - 213 vote (Prohibiting Digital Billboards) 13 Amend boundary of PUD -R- CPDC ♦ Motion - 2/3 vote zoning district to include abutting 26,019 s.f. parcel of ♦ Presentation - Jean Delios ♦ Bylaw Committee report - land at Johnson Woods 14 Religious, Educational and CPDC ♦ Motion - 2/3 vote Child Care - Reasonable ♦ Presentation - Jean Delios Requirements per the Dover ♦ Bylaw Committee report - Amendment MGL40A &3 15 Medical Marijuana CPDC • Motion - 2/3 vote Dispensaries Moratorium ♦ Presentation — Jean Delios ♦ Bylaw Committee report - 10/11/2013 2 76 COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. Officer's Return, Reading: By virtue of this Warrant, i, on ' 2013 notified and warned the inhabitants of the Town of Reading, qualified to vote on Town affairs, to meet at the place and at the time specified by posting attested copies of this Town Meeting Warrant in the following public places within the Town of Reading: Precinct 1 J. Warren Killam School, 333 Charles Street Precinct 2 Reading Police Station, 15 Union Street Precinct 3 Reading Municipal Light Department, 230 Ash Street Precinct 4 Joshua Eaton School, 365 Summer Avenue Precinct 5 Reading Library, Local History Room, 64 Middlesex Avenue Precinct 6 Barrows School, 16 Edgemont Avenue Precinct 7 Birch Meadow School, 27 Arthur B Lord Drive Precinct 8 Wood End School, 85 Sunset Rock Lane Town Hall, 16 Lowell Street The date of posting being not less than fourteen (14) days prior to November 12, 2013, the date set for Town Meeting in this Warrant. I also caused a posting of this Warrant to be published on the Town of Reading website on 2013. A true copy Attest: Laura Gemme, Town Clerk 77 Constable TOWN WARRANT o� OF R fgOi r' G? r r � Q �,63B +1NCORp��'� COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. To any of the Constables of the Town of Reading, Greetings: In the name of the Commonwealth of Massachusetts, you are hereby required to notify and warn the inhabitants of the Town of Reading, qualified to vote in elections and Town affairs, to meet at the Reading Memorial High School Performing Arts Center, 62 Oakland Road, in said Reading, on Tuesday, November 12, 2013, at seven -thirty o'clock in the evening, at which time and place the following articles are to be acted upon and determined exclusively by Town Meeting Members in accordance with the provisions of the Reading Home Rule Charter. ARTICLE 1 To hear and act on the reports of the Board of Selectmen, Town Accountant, Treasurer - Collector, Board of Assessors, Director of Public Works, Town Clerk, Tree Warden, Board of Health, School Committee, Contributory Retirement Board, Library Trustees, Municipal Light Board, Finance Committee, Cemetery Trustees, Community Planning & Development Commission, Town Manager and any other Official, Board or Special Committee. Board of Selectmen Background: This article appears on the Warrant for all Town Meetings. At this Annual Town Meeting, the following report(s) are anticipated: ➢ State of RMLD (Coleen O'Brien & RMLD Board) ➢ State of the Schools (Dr. John Doherty & School Committee) ➢ Library Building Project (David Hutchinson, Library Trustees) ➢ Ad hoc Charter Review Committee (Alan Foulds, Moderator) Finance Committee Report: No report. Bylaw Committee Report: No report. ARTICLE 2 To choose all other necessary Town Officers and Special Committees and determine what instructions shall be given Town Officers and Special Committees, and to see what sum the Town will vote to appropriate by borrowing or transfer from available funds, or otherwise, for the purpose of funding Town Officers and Special Committees to carry out the instructions given to them, or take any other action with respect thereto. Board of Selectmen fV] Background: This Article appears on the Warrant of all Town Meetings. There are no known Instructional Motions at this time. The Town Moderator requires that all proposed Instructional Motions be submitted to the Town Clerk in advance so that Town Meeting Members may be "warned" as to the subject of an Instructional Motion in advance of the motion being made. Instructional Motions are normally held until the end of all other business at Town Meeting. Finance Committee Report: No report. Bylaw Committee Report: No report. ARTICLE 3 To see if the Town will vote to amend the FY 2014 -23 Capital Improvements Program as provided for in Section 7 -7 of the Reading Home Rule Charter and as previously amended, or take any other action with respect thereto. Board of Selectmen Background: This Article is included in every Town Meeting Warrant. The Reading General Bylaw states (section 6.1.3) "... No funds may be appropriated for any capital item unless such item is included in the Capital Improvements Program, and is scheduled for funding in the Fiscal Year in which the appropriation is to be made." Bond ratings agencies also want to ensure that changes to a long -term CIP are adequately described. The following changes are proposed to the 2014 -2023 CIP: General Fund FY14: +$257,500 $60,000 Ferguson 46A Roller (moved up from FY18, decreased by $22k) $55,000 Two Police Speed Trailers (replace one old unit with two new ones) $40,500 Door locking system (3 schools as part of ALICE) $32,000 Ford E350 Econoline Van (Schools /Facilities) $30,000 Memorial Park skating lights (new) $28,000 Masonry repairs (RMHS) $12,000 Furniture (Coolidge Library — carpet being replaced) $0 Playgrounds program — change from Hunt Park to Birch Meadow $0 West Street local share of road improvements — moved up a year and now shown as debt; amount increased from $579,500 to $1,00,000 to include easements FYI 5: - $368,900 (- $315,900 general fund; - $53,000 40R funds) +$194,500 general road improvements increased to $350,000 +$169,400 Killam Field improvements (moved up from FY16 and increased scope) $145,000 Leboy Pavement Spreader (moved up from FY17, increased by $15k) $ 30,000 FMC Truck Mount Sprayer (moved up from FY 16) +$ 27,700 Increase in cost for TORO gang mower (Parks) to $98k +$ 15,000 Increase sidewalks to $90,000 -$ 20,000 Birch Meadow batting cage moved out to FY18 -$ 38,000 Leboy 300L Roller (moved out to FY16 and increased to $40,000) -$ 53,000 additional road projects funded by 40R are removed - $339,500 West Street road project (moved to debt) - $500,000 Birch Meadow Pavillion moved out to FY18 79 FYI to FY23: Various changes made Water Enterprise Fund FY14: +$750,000 +$750,000 Auburn Hill water tank maintenance (previously funded at $550,000 in FY13) FY15: +$120,000 +$120,000 Replace truck #14 (moved up from FY18) FYI to FY23: Various changes made Finance Committee Report: The Finance Committee recommends the proposed amendments to the FY 2014 -2023 Capital Improvements Program by a vote of x -x -x at their meeting on October 16, 2013. Placing items in the Capital Improvement Program is a prerequisite but in itself does not authorize spending funds towards these items. Bylaw Committee Report: No report. ARTICLE 4 To see if the Town will accept the minimum monthly allowance of $500 for beneficiaries of active members as provided in section 12 (2)(d) of Chapter 32 of the Massachusetts General Laws to be effective for September 14, 2013. Contributory Retirement Board Background: The Reading Contributory Retirement Board voted unanimously to accept to increase the minimum monthly allowance contained in G. L. c.32, § 12(2)(d) from $250 to $500. It must be approved by Town Meeting before it can take effect. Benefits payable under Chapter 32, § 12(2)(d) are payable to beneficiaries of members who die in service from a non job related incident or injury. The benefit is equal to what the member would have received had he /she retired at age 55 (or 60 for group 1 members hired on or after April 2, 2012). Beneficiaries who meet certain requirements are eligible for a minimum monthly allowance. In order to be eligible for the 12(2)(d) benefit, must be married for at least 1 year, creditable service for 2 years, and must be a member -in- service at time of death. The minimum allowance was last changed in 1984 when the amount was increased from $140 to $250 per month. If this article is adopted, the new minimum allowance would be increased to $500 per month. This increase will currently affect 3 surviving beneficiaries that are receiving a monthly benefit of $493.55. :o Finance Committee Report: The Finance Committee recommends the subject matter of Article 4 by a vote of x -x -x at their meeting on October 16, 2013 Bylaw Committee Report: No report. ARTICLE 5 To see if the Town will vote to authorize the payment during Fiscal Year 2014 of bills remaining unpaid for previous fiscal years for goods and services actually rendered to the Town, or take any other action with respect thereto. Board of Selectmen Background: There are no known prior year's bills and this article will therefore be indefinitely postponed Finance Committee Report: No report. Bylaw Committee Report: I No report ARTICLE 6 To see if the Town will vote to authorize the Board of Selectmen to sell, or exchange, or dispose of, upon such terms and conditions as they may determine, various items of Town tangible property, or take any other action with respect thereto. Board of Selectmen Background: Following is a list of surplus vehicles that are scheduled to be disposed of in FY 2014. Town Meeting approval is required for disposition of tangible property with a value of $5,000 or more. It is unlikely that all of these items have a value that exceeds that amount, but to be safe, Town Meeting approval is requested. Disposition could be through trade in, auction, or other sale: • 1990 Ford E -250 van mileage 97,474 vin# 1 FTFE24N4LHA82799- primary use Town side • A 997 Chevy 2500 4 wheel drive pickup mileage 68,786 vin #1 GBHK34RIVE257836- Primary use School Dept. • 1988 Ferguson Roller (DPW) Finance Committee Report: The Finance Committee recommends the subject matter of Article 6 by a vote of x -x -x at their meeting on October 16, 2013. Bylaw Committee Report: No report. ARTICLE 7 To see if the Town will vote to authorize the Board of Selectmen to acquire by purchase, gift, eminent domain or otherwise, permanent and temporary construction easements upon and over a portion of certain properties located on West Street, Wentworth Road, Countryside Drive, Lewis Street, Scotland Road, Howard Street, Prescott Street, Wescroft Road, Woburn Street, Fremont Street, Winslow Road, King Street, Edgemont Avenue, 0 Palmer Hill Road, Arcadia Avenue in Reading MA and Washington Street in Woburn MA as shown on- a plan entitled "The Commonwealth of Massachusetts Highway Department, Reconstruction of West Street in the Town of Reading, Middlesex County, Preliminary Right of Way, 100% Submission, dated March 6, 2013" a copy of which is on file in the Town Clerk's Office, upon - such terms and conditions as the Board of Selectmen shall determine to be appropriate, for the purpose of constructing and maintaining roadway improvements; and, further, to see if the Town will vote to raise, appropriate, transfer from available funds, accept gifts or borrow a sum of money for this purpose and any expenses related thereto, and to authorize the Board of Selectmen to enter into all agreements and take all related actions necessary or appropriate to carry out this acquisition, or take any other action with respect thereto. Board of Selectmen Background: The West Street Roadway Improvement Project will require 115 temporary construction easements from 102 properties to permit work to occur at the edge of the right of way, to afford protection to trees adjacent to the limits of work and to permit minor grades changes along properties that may result from the project. The minor grade changes typically involve re- grading lawns, driveways and walkways so private properties will blend into the new sidewalk and roadway. The temporary easements are identified on the project's easement plan entitled "The Commonwealth of Massachusetts Highway Department, Reconstruction of West Street in the Town of Reading, Middlesex County, Preliminary Right of Way, 100% Submission, dated March 6, 2013" and the appraised acquisition value are identified on the individual appraisal reports prepared by the Town's appraiser Mario Leslie d /b /a Evergreen Appraisal. These documents are available for review in the Town Clerks office. Federal and state regulations require that the easements be acquired prior to the start of construction and all costs associated with acquisition of easements are the responsibility of the Town. The easements are obtained under the eminent domain provision of MGL which permits property owners to be compensated for the value of the easements. Residents may donate the easements, however they would still have up to three (3) years to change their mind and request compensation. Due to this, Town Council has recommended the Town formally acquire the easements. As of this writing, 115 easements have been appraised and the acquisition value of the easements is $167,510. However due to a design revision in the project up to 5 additional easements may be required. This design revision will bring the total number of easements to 120 and is estimated to have a total acquisition value of $177,510. It is expected that the extent of the added easements and the final acquisition costs will be determined prior to Town Meeting. Finance Committee Report: The Finance Committee recommends the subject matter of Article 7 by a vote of x -x -x at their meeting on October 16, 2013. Bylaw Committee Report: No report ARTICLE 8 To see what sum the Town will raise by borrowing or transfer from available funds, or otherwise, and appropriate for the purpose of making roadway, pedestrian M and similar improvements, including the costs of easements, consulting services, audits, plans, documents, cost estimates, bidding services and all related expenses incidental thereto and necessary in connection therewith, said sum to be expended by and under the direction of the Town Manager; and to see if the Town will authorize the Board of Selectmen, Town Manager, or any other agency of the Town, to apply for a grant or grants, to be used to defray the cost of all, or any part of, said roadway, pedestrian and similar improvements; and to authorize the Town Manager to enter into any and all contracts and agreements as may be necessary to carry out the purposes of this Article, or take any other action with respect thereto. Board of Selectmen Background: The West Street Roadway Improvement Project is a roadway safety improvement project on West Street beginning from the Woburn City Line and extending in the northerly direction to just north of its intersection with Willow Street. The project will also include improvements to the intersection of Woburn Street at Summer Avenue which are also included as part of the project. The project limits along the corridor extend approximately 7,500 feet (1.4 miles) along West Street and an additional 2,500 feet (.5 mile) along the intersecting side streets for a total project length of approximately 10,000 feet (1.9 miles). The improvements will consist of roadway reconstruction, geometric improvements, drainage improvements, 'sidewalk construction, curbing, wheelchair ramps, installation of new traffic signals at three (3) locations and signal upgrades at two (2) intersections, pavement markings and signage. The new traffic signals will include ornamental mast arms similar to those installed within the recent Main Street project. The project was designed by the Town of Reading's consultant Greenman - Pedersen, Inc. (GPI) in accordance with MassDOT construction standards and is bid as a Commonwealth of Massachusetts MassDOT project. The Town of Reading is responsible for funding all design costs including any design or special engineering services required during bidding and construction. MassDOT in conjunction with Federal Highway Administration is responsible for the funding of all "Standard" construction costs including construction inspection services presently estimated at $8.OM. All associated extra costs, i.e. cost over and above MassDOT's standard design item costs, for special non- standard items such as decorative traffic signals, specific stormwater treatment units, landscaping and the signal interconnect conduit are the responsibility of the Town of Reading. These items are classified as non - participating items (i.e. non - participating for funding by MassDOT or Federal Highway Administration). In addition to engineering and construction costs, the Town is responsible for all easement acquisition costs. The additional Town's share of the project to be authorized under this Article is identified on the attached list. Engineering Services 100% Design Amendment $75,000.00 Additional Design Services (sidewalk) $20,000.00 RN PS &E and Construction Services Contract $87,000.00 MWRA Coordination $25,000.00 Construction Costs Non - Participating Items* $480,000.00 Easements Easement Acquisition ** $177,510.00 Total $ 864,510.00 Contingency (10 %) $ 86,451.00 Total Project Cost $ 950,961.00 Note: *The non - participating item cost is an estimate only. The Town of Reading's cost will be based on actual Bid prices received. * *Easement Acquisition costs include an estimate for additional easements required by the sidewalk design revisions. The final acquisition costs for these easements will be determined prior to Town Meeting. Finance Committee Report: The Finance Committee recommends the subject matter of Article 8 by a vote of x -x -x at their meeting on October 16, 2013. Bylaw Committee Report: ARTICLE 9 To see what sum the Town will raise by borrowing or transfer from available funds, or otherwise, and appropriate fot: the purpose of making extraordinary repairs and /or replacement of sanitary sewer collection systems, including the costs of consulting services, audits, plans, documents, cost estimates, bidding services and all related expenses incidental thereto and necessary in connection therewith, said sum to be expended by and under the direction of the Town Manager; and to see if the Town will authorize the Board of Selectmen, Town Manager, or any other agency of the Town, to apply for a grant or grants, to be used to defray the cost of all, or any part of, said sanitary sewer improvements; and to authorize the Town Manager to enter into any and all contracts and agreements as may be necessary to carry out the purposes of this Article, or take any other action with respect thereto. Board of Selectmen Background: The MWRA's Infiltration and Inflow (1 /1) Local Financial Assistance Program provides support to MWRA member communities to perform sewer rehabilitation to minimize excess flows due to infiltration and inflow into the sewer system. MWRA Assistance • The assistance is provided through a combination grant and no- interest loan • Phase 8 Allocation is $421,000 $ 189,450 (45 %) Grant [.IVA $ 231,550 (55 %) Non - interest loan • Loan pay back to the MWRA - Equal installments over a Five -Year Period beginning one year after distribution of the funds Acceptance of the grant/loan offer will enable the Town to continue with its 1/1 removal program to remove unwanted sewage flows from the sewer system which reduces excess assessments from MWRA and decreases the excess demand on the sewer system. Infiltration occurs when surface water enters sewers through leaks, cracks and faulty joints in pipes and manholes. Inflow is caused from storm water runoff that enters the sewer system through improper connections such as cross connected drains, roof drains and sump pumps. The Town's 1/1 removal program consists of: • House -to -house inspections o The house -to -house inspections identify inappropriate direct connections (inflow) to the Town's sewer system with the purpose of assisting residents with identifying methods to remove the connections. The Town also provides limited financial assistance to the homeowner. • TV inspections, testing and sealing of manholes and sewer mains o TV inspections and the testing and sealing of manholes and sewer mains allows the Town to internally inspect sewer mains and manholes to with the purpose of identifying and eliminating points of infiltration into the sewer system. • Sewer system smoke testing o Smoke testing of the sewer system is a method of identifying points of infiltration or inflow into the sewer system where visual or TV inspection access is not possible • Spot repair, lining and replacement of sewers o Spot repairs, lining and replacement of sewers are performed when damage to the sewer system is not repairable or cost effective through internal sealing. • Flow metering and gauging o The Town also performs flow metering and gauging to assist the Town in determining the areas of the sewer system that are experiencing the highest levels infiltration and inflow. Flow metering also assists in determining how affective the Town has been in mitigating 1/1 for the past several years. Finance Committee Report: The Finance Committee recommends the subject matter of Article 9 by a vote of x -x -x at their meeting on October 16, 2013. Bylaw Committee Report: No report ARTICLE 10 To see if the Town will vote to approve an amendment to the Administrative Code pursuant to Section 6 -1 of the Reading Home Rule Charter, including renaming the Town Manager Department to Administrative Services, relocating the non- financial divisions from Finance to Administrative Services; relocating Accounting into the Finance department and relocating Recreation from Public Works to Community Services, or take any other action with respect thereto. Board of Selectmen Background: Pending results of BOS meeting on October 22nd Finance Committee Report: No Report Bylaw Committee Report: ARTICLE 11 To see if the Town will vote to amend one or more of the votes taken under Article 11 of the April 22, 2013 Annual Town Meeting relating to the Fiscal Year 2014 Municipal Budget, and see what sum the Town will raise by borrowing or transfer from available funds, or otherwise, and appropriate as the result of any such amended votes for the operation of the Town and its government, or take any other action with respect thereto. Finance Committee Background: The following budget amendments are proposed for the FY14 budget: General Fund — Wages and Expenses DRAFT ONLY Account Line Description Decrease Increase B99 - Benefits Medicare - $25,000 $50,000 Worker Comp Insurance - $25,000 Health Insurance — C99 - Capital Replace 1988 Ferguson 46A Roller $60,000 $257,500 Police Speed Trailers (2) $55,000 Door locking system (3 Schools) $40,500 Ford E350 Econoline Van (Schools) $32,000 Memorial Parks skating lights $30,000 Masonry repairs (Schools) $28,000 Furniture Schools $12,000 D99 - Debt Cemetery Garage project $397,500 E99 — Vocational Increase in enrollment at Northeast Vocational $30,000 Education School G91 — Town Increased service hours $12,641 $866,460 Administration Staffing re- organization $6,791 wages Reserve for Peer Community Study results $40,000 Transfer from Finance dept. $669,650 Transfer from Public Works dept. $65,286 Transfer from Public Safety dept. $72,092 G92 — Town Property & Casualty Insurance $20,000 $558,900 Administration Legal expenses $30,000 expenses Postage $10,000 Peer Community study $25,000 Transfer from Finance dept. $473,900 H91 — Accounting Transfer to Finance dept. - $158,630 $158,630 wages :. H92 - Accounting Transfer to Finance dept. - $2,300 $2,300 expenses 191 - Finance'Wages Increased service hours $5,000 $500,574 Staffing re- organization $5,446 Transfer from Accounting Dept. $158,630 Transfer to Admin Services Dept. - $669,650 192 - Finance Transfer from Accounting Dept. $2,300 $471,600 expenses Transfer to Admin Services Dept. - $473,900 J92 - FINCOM Replenish after transfer to Accounting wages in $20,000 Reserves July to secure services of backup during staff medical leave K91 - Community Increased service hours $14,565 $174,324 Services wages Staffing re- organization $5,502 Transfer from Public Works dept. $154,257 K92 - Community Veteran's Assistance - $25,000 $25,000 Services expenses L91 - Library wages Staffing re-organization $5,896 $5,896 L92 - Library expenses M91 - Public Works Increased service hours $9,362 $149,699 wages Staffing re- organization $16,618 Transfer to Admin. Services dept. - $65,286 Transfer to Comm. Services dept. - $154,257 Sick leave buyback* $43,864 M92 - Public Works expenses N91 - Public Safety Staffing re- organization $53,800 $18,282 wages Transfer to Admin. Services dept. - $72,092 N92 - Public Safety expenses Subtotals $197,773,585 $1,913,080 Net Operating Expenses $139,495 From Tax Levy, State Aid and Other Local $173,465 Receipts Net State Aid +$91,474 Excise taxes +$75,000 Meals taxes +$15,000 Interest Income - $25,000 Ent. Fund support +$16,991 Water Fund offset $10,634 Sewer Fund offset $ 6,357 From Free Cash (usage declines from $1.05 $77,834 million) $43,864 From Sick Leave Buyback Fund (balance declines from $55,412.50 to $11,548.50 M. Finance Committee Report: The Finance Committee recommends the subject matter of Article 12 by a vote of xxx at their meeting on x -x -x at their meeting on October 16, 2013. REVOTE October 30, 2013? Bylaw Committee Report: No report. ARTICLE 12 To see if the Town will vote to amend Section 6.2 (Signs) of the Town of Reading Zoning By -Laws as follows: (note— cross - through represents language to be eliminated and bold represents new language) 6.2.2 Definitions (Remove all paragraph reference letters from the definition terms, a. through t., to avoid further problems with additions or modifications. Reference letters are not used anywhere within the Bylaw text} (Add a definition of `Animated Sign' at the top of the list:} Animated Sign: A sign or portion thereof with characters, letters or illustrations that change or are rearranged without altering the face or surface of the sign or signboard, on a continuous or periodic basis, more than eight times per day. fAdd a definition of 'Electronic Sign' following `Commercial Message':} Electronic Sign: A sign that changes its message or copy at intervals by digital, electronic or mechanical processes, by remote control or other programming device. A sign on which the only copy that. changes is an electronic or mechanical indication of time or temperature shall be considered a "Time and Temperature" portion of a sign and not an Electronic Sign or Reader Board. (Replace the definition for Off - Premises Sign.) Off - Premises Sign: Any sign which directs attention to a business, commodity, service, entertainment, attraction or other commercial activity which is sold, offered or existing elsewhere than upon the same lot on which such sign is located, including any outdoor advertising sign ( "billboard') on which space is leased or rented for the purpose of conveying a commercial or non - commercial message. Off - Premises Sign: Any sign conveying a commercial or non - commercial message which directs attention to an off -site business, commodity, service, entertainment venue, attraction or other commercial or non - commercial activity, including any outdoor advertising billboard, Animated Sign or Electronic Sign on which display space may or may not be leased or rented. (Modify the definition for Reader Board:} Reader Board: A sign or portion thereof with characters, letters or illustrations that can be changed or rearranged without altering the face or surface of the sign or signboard. A sign on which the message changes more than eight times per day shall be considered an Animated or Electronic sign and not a reader board sign. A sign on which the only copy that changes is an electronic or mechanical indication of time or temperature shall be considered a "time and temperature" portion of a sign and not a reader board sign, M or take any other action with respect thereto. Community Planning and Development Commission Background: The 2010 Financial Forum identified potential revenue sources for the Town to pursue. The Finance Committee and others recommended that the Town pursue the possibility of renting Town owned property for siting of billboards. After some study, it was determined that there was no location in the Town of Reading where the Outdoor Advertising Board regulations would permit such billboards on Town land. The Outdoor Advertising Board regulations were updated to permit and regulate electronic signs. An article was presented in January of 2013 to allow electronic billboards. The CPDC voted unanimously to not recommend this zoning article and it was subsequently withdrawn. A subsequent instructional motion was made to prohibit ALL billboard signs (off premises signs per zoning). Article 12 effectively eliminates ANY off - premises signs (or billboards) and adds Off Premises Signs (or billboards) to the list of prohibited signs in any zoning district. The definitions related to Off Premises Signs in Section 6.2.2 have been updated also as part of Article 12. Finance Committee Report: No report Bylaw Committee Report: ARTICLE 13 To see if the Town will vote to amend the Reading Zoning Map dated April 8, 2013, as referenced in Section 3.2 of the Reading Zoning Bylaws Reading Zoning Bylaw, and to amend Section 4.9.2 Planned Unit Development- Residential (PUD -R), as follows: (Bold represents new language) To amend the Reading Zoning Map, dated April 8, 2013, as previously amended, as referenced in Section 3.2 of the Reading Zoning By -laws, to include within the Planned Unit Development - Residential Corona District Overlay (PUD -R -C), a certain parcel of land containing 26,019 square feet, more or less, which parcel is situated northwesterly of Longwood Road and abuts the southeasterly boundary of the PUD -R, such parcel being bounded and described as follows: Northwesterly by land now or formerly of Johnson Woods Realty Corporation, 346.72 feet; Easterly by land now or formerly of Emerson, Crupi and Bergen, 180.32 feet; Southeasterly by land now or formerly of Trojer, 202.92 feet; and Southwesterly by land now or formerly of Canuso, 85.99 feet. Being the same premises shown as Lot A on the plan entitled "Plan of Land in Reading, Mass.; Hayes Engineering, Inc; Date: July 25, 2011; Revised September 22, 2011 ", recorded at the Middlesex South District Registry of Deeds as Plan No. 678 of 2011, copies of which plan are on file with the Reading Town Engineer and the Community Planning and Development Commission. To insert the following paragraph after the first two paragraphs in section 4.9.2. The Planned Unit Development Residential Corona District (PUD -R -C) is an overlay district in a residential zone that abuts a PUD -R Overlay District and is intended to serve FtNel solely as a vegetated buffer and offset area to satisfy dimensional requirements in the PUD -R Overlay District. To insert the following sentence at the end of paragraph (d) Residential Setbacks in Section 4.9.6.4.2: The CPDC may allow the required 20 foot residential setback strip for dwellings in a PUD - R parcel to be measured from the outer boundary of an abutting parcel in the PUD -R-C District provided that there are no buildings on that PUD -R -C parcel. or take any other action with respect thereto. Community Planning and Development Commission Background: Johnson Woods, located off of West Street, is a 193 unit phased residential development comprised of townhouses and garden style condominiums. This 20+ acre site was permitted under the Planned Unit Development — Residential (PUD -R) Overlay District, Section 4.9.6 of the Reading Zoning Bylaw. The PUD -R Overlay District allows greater flexibility under zoning than the underlying zoning which in this case is a S -20 residential zone. A developer may choose to conform to the underlying zoning or conform to the zoning requirements of the overlay district. Article 13 would amend the Reading Zoning Map by adding an adjacent 26,019 square foot parcel of land to the Johnson Woods Development. The additional land area would be designated as an overlay district with its use restricted to a vegetated buffer with no buildings. The overlay district is a Planned Unit Development — Residential Corona (PUD -R -C) District. The map below depicts how this will be added. we Article 13 further defines this overlay district by inserting a new paragraph in Section 4.9.2 of the Zoning Bylaw. The language identifies the purpose of the proposed PUD -R -C Overlay District which is to create an additional vegetated buffer zone and offset area for the Johnson Woods Development in the PUD -R Overlay District. This proposed change will allow the Community Planning and Development Commission (CPDC) to approve a setback of 20 -feet from the outer boundary of the PUD -R -C parcel for the dwellings within the PUD -R Overlay District (Johnson Woods Development). However, NO buildings will be allowed on the PUD -R -C parcel itself. Finance Committee Report: No report Bylaw Committee Report: ARTICLE 14 To see if the Town will vote to amend the Town of Reading Zoning Bylaw Section 4.2.2 Table of Uses, Section 6.1.1.3 the Table of Off - Street Parking and Loading /Unloading Requirements and Section 5.1.2 Table of Dimensional Controls to establish reasonable regulations for Exempt Uses under Massachusetts General Law (MGL) Chapter 40A Section 3 as follows: (Bold represents new language, StrikethFOugh represents deleted language) 31 Section 4.2.2 Table of Uses PRINCIPAL USES Res RES RES BUS BUS BUS IND 8-15 A -40 A -80 A B C High Schools: 1 space per each S -20 employee plus one space per each 3 students. Church S -40 None. One space for each three hundred (300) square feet of gross floor area or School Yes Yes Yes Yes Yes Yes Yes Church Yes Yes Yes Yes Yes Yes Yes Section 6.1.1.3 Table of Off - Street Parking and Loading /Unloading Requirements Principal Use Minimum Number of Off - Street Parking Spaces Required Minimum Number of Off - Street Loading and Unloading Spaces Required School Nursery/ Kindergarten/ None. Elementary/Middle Schools: 1 space per each employee on the largest shift plus T space per 7 students High Schools: 1 space per each employee plus one space per each 3 students. Church None. One space for each three hundred (300) square feet of gross floor area or fraction thereof. Uses as Defined in MGL Chapter 40A, Section 3, these uses shall be permitted by -right in all districts and subject to "reasonable regulations" as defined therein. l:>�: 5.1.2 Table of Dimensional Controls 5.1.2 Table of Dimensional Controls in feet unless otherwise noted Minimum Lot Setback Requirement Minimum Maximum Lot Maximum Building Let Width Circle Diameter Feet Area Square Feet Sq. Fe Fronta ge Feet Yard Front Feet Yard Side Feet Side Yard Rear Coverage (% of Lot) Height Feet One or Two Family Dwelling In S -15 District 60 15,000 100 20 15 20 25 35 In S -20 Districts 80 20,000 120 20 15 20 25 35 In S40 Districts 80 40,000 200 20 15 20 25 35 In A40 Districts 10,000 80 20 15 20 25 40 In BUS -A Districts NA NA 15 10 20 25 45 Apartment 80,000 N.A. N.A 30 30 N.A 60 In A40 Districts 40,000 80 30 30 30 25 40 In A -80 Districts 80,000 NA 60 60 60 12.5 60 In BUS -A Districts 40,000 NA 15 30 30 25 40 In S -15 Districts 100,000+ 100 20 15 20 25 35 In S -20 Districts 100,000+ 120 20 15 20 25 35 In S40 Districts 100,000+ 200 20 15 20 25 35 In A40 Districts 100,000+ 80 20 15 20 25 40 In A -80 Districts 100,000+ NA 20 NA NA NA 60 Hotel or Motel In Bus -A Districts NA NA 50 10 20 60 45 In Bus -B Districts NA NA NA NA 20 85 45 In Bus -C Districts NA NA 10 10 10 60 55 ** In Ind Districts NA NA 50 20 20 25 60* Other Permitted Principal Use In 5 -15 Districts 15,000 100 20 15 20 25 35 In 5 -20 Districts 20,000 120 20 15 20 25 35 In S40 Districts 40,000 200 20 15 20 25 35 In A40 Districts 10,000 80 20 NA NA NA 40 In A -80 Districts 80,000 NA 20 NA NA NA 60 In BUS -A Districts NA NA 15 10 20 60 45 In BUS -B Districts NA NA NA NA 20 85 45 In BUS -C Districts NA NA 10 10 10 60 55 ** In Ind Districts NA NA 50 20 20 60 60* Exempt Uses — School and Church In S -15 Districts 15,000 100 15 30 30 25 35 In 5 -20 Districts 20,000 120 15 30 30 25 35 93 In 5 -40 Districts 40,000 200 15 30 30 25 35 In A -40 Districts 10,000 80 N.A. 30 30 N.A. 40 In A -80 Districts 80,000 N.A. N.A 30 30 N.A 60 In BUS- A Districts N.A. N.A. 10 30 30 60 45 In BUS -B Districts N.A. N.A. N.A. 30 30 85 45 In BUS -C Districts N.A. N.A. 10 30 30 60 55 In Ind Districts N.A. N.A. 50 30 30 60 60 *Except as provided in Section 5.2.5.3. ** Fifty -five (55) feet, except ninety-five (95) feet if the structure is located within four hundred (400) feet of the property line adjacent to Route 128, as it exists on May 1, 2000, including ramps, and south of Jacob Way and excluding areas within two hundred (200) feet of the residential zoning district to the west, all as more specifically shown on a plan entitled: "Plan Showing Height Limitation and Setback Areas, Business C District in Reading, Mass.," dated March 27, 2000, Scale V = 60', by Hayes Engineering, Inc., on file with the Reading Town Clerk. Or take any other action with respect thereto Community Planning and Development Commission Background: Massachusetts General Law (MGL), Chapter 40A Section 3 stipulates that certain uses, including non - profit, educational and religious uses cannot be prohibited from any zoning district, but that those uses may be subject to "reasonable regulations ". These uses, commonly known as Dover Amendment Uses, have been regulated under limited site plan review but lack further definition under the dimensional controls. Article 14 provides dimensional controls for Dover Amendment Uses to clarify zoning requirements and to simplify the regulations for both staff and applicants. Schools and churches are defined per MGL Chapter 40A, Section 3 in the Table of Uses, Section 4.2.2 and are allowed in all zoning districts. Article 14 amends the Table of Off - Street Parking and Loading /Unloading Requirements, Section 6.1.1.3 to including parking requirements for schools and churches. This Article also include changes to the Section 5.1.2, the Table of Dimensional controls to establish a minimum lot size, minimum setback requirements, lot coverage maximum and max building heights for these types of uses. In determining the reasonable parking requirements for educational uses, several existing schools were surveyed for current parking conditions, in addition to gathering best practices for Dover Amendment Uses. Article 14 contains parking standards for schools that were developed using survey information and best practices.. In determining parking requirements for religious uses (churches), the Community Planning and Development Commission (CPDC) proposed to use the formula currently being used by the Building Inspector which is comparable to existing conditions for parking at several churches in Reading. Article 14 simplifies and streamlines zoning requirements for Dover Amendment Uses. This is part of the overall Comprehensive Zoning Bylaw Update. Finance Committee Report: No report. Bylaw Committee Report: 94 ARTICLE 15 To see if the Town will vote to add a new Section 4.13 "Temporary Moratorium On Medical Marijuana Treatment Centers /Registered Marijuana Dispensaries" and amend Section 2.0 "Definitions" to include Medical Marijuana Treatment Centers /Registered Marijuana Dispensaries of the Town of Reading Zoning By -Law as follows: (note: bold represents new language) Section 2.0 Definitions: 2.2.21.2 Medical Marijuana Treatment Center /Registered Marijuana Dispensary: "a not - for- profit entity, as defined by Massachusetts law only, registered by the Department of Public Health (DPH) as a Registered Marijuana Dispensary, that acquires, cultivates, possesses, processes (including development of related products such as food, tinctures, aerosols, oils or ointments), transfers, transports, sells, distributes, dispenses, or administers marijuana, products containing marijuana, related supplies, or educational materials to qualifying patients or their personal caregivers." 2.2.21.3 - Mixed Use: The combining of retail /commercial and /or service uses with residential or office use in the same building or on the same site. (Note: this change is a result of renumbering) Section 4.13 Temporary Moratorium on Medical Marijuana Treatment Centers/ Registered Marijuana Dispensaries 4.13.1 Purpose By vote at the State election on November 6, 2012, the voters of the Commonwealth approved a law regulating the cultivation, distribution, possession and use of marijuana for medical purposes. The law provides that it is effective on January 1, 2013. On May 8, 2013 the State Department of Public. Health (DPH) promulgated regulations that are effective on May 24, 2013. The regulations promulgated by the State Department of Public Health provide guidance in regulating medical marijuana, including Medical Marijuana Treatment Centers/ Registered marijuana Dispensaries (see Section 2.2.21.2 for definition). The Town needs time to study and consider the regulation of Medical Marijuana Treatment Centers /Registered Marijuana Dispensaries. This includes issues related to planning, public health and public safety, as well as to evaluate the potential impact of the State regulation on local zoning. The Town intends to adopt a temporary moratorium on the use of land and structures in the Town for Medical Marijuana Treatment Centers /Registered Marijuana Dispensaries so as to allow the Town sufficient time to engage in a planning process to address the effects of such structures and uses in the Town and to enact bylaws in a manner consistent with sound land use planning goals and objectives. 4.13.2. Temporary Moratorium on Medial Marijuana Treatment Centers /Registered Marijuana Dispensaries For the reasons set forth above and notwithstanding any other, provision of the Zoning Bylaw to the contrary, the Town hereby adopts a temporary moratorium on the use of land or structures for a Medical Marijuana Treatment Center /Registered Marijuana Dispensary. The moratorium shall be in effect through November 10, 2014. During the moratorium period, the use of land or structures for a Medical Marijuana Treatment Center /Registered Marijuana Dispensary shall be prohibited. 95 Nothing contained in this Article shall be construed to permit or authorize to be permitted, the use of land or structures for any activity involving marijuana, other than as a Medical Marijuana Treatment Center /Registered marijuana Dispensary. 4.13.3. Planning Process During the temporary moratorium established in Section 4.13 — 4.13.2, the Town shall undertake a planning process to address the potential effects of Medical Marijuana Treatment Centers /Registered Marijuana Dispensaries and other land uses and structures related to the use of marijuana for medical purpose. In doing so, the Town shall consider the DPH regulations and shall make recommendations regarding the adoption of new Zoning Bylaw provisions governing the location, operation and effects of Medical Marijuana Treatment Centers /Registered Marijuana Dispensaries and other land uses and structures related to the use of marijuana for medical purposes. This process shall coincide with a comprehensive update of the Zoning Bylaw and be part of a larger planning process for consideration at Subsequent Town Meeting in November of 2014, or to act in any other manner in relation thereto. Community Planning and Development Commission Background: Chapter 369 of the Acts of 2012, "An Act for the Humanitarian Medical Use of Marijuana" (enacted as Question 3 on the November 2012 state ballot), to allow qualifying patients, who have been diagnosed with a debilitating medical. 'condition, reasonable access to Medical Marijuana Treatment Centers /Registered Marijuana Dispensaries. In November of 2102 Town Meeting approved an article to prohibit Medical Marijuana Treatment Centers /Registered Marijuana Dispensaries from being sited in all zoning classifications in the Town of Reading. Subsequently, the State Attorney General's Office determined that such a ban would conflict with the Act and the zoning article was disapproved. These businesses are allowed to acquire, possess, cultivate, manufacture, deliver, and transport marijuana, including in food form. Data from the experiences of California, Colorado, and other states have shown an increase in criminal activity attributed to Medical Marijuana Treatment Centers /Registered Marijuana Dispensaries. The data reflects higher criminal activity attributable to the presence of valuable marijuana crops and large amounts of cash. Likewise, these States have seen an increase in traffic accidents and driving under the influence arrests in which marijuana is implicated. Also, there has been a loss of other commercial businesses that have relocated away from marijuana dispensaries. Last Spring the State developed regulations governing how it will permit Medical Marijuana Treatment Centers. Further study is needed to develop zoning consistent with State regulations as well as the land use goals of the Town of Reading. This article establishes a temporary moratorium through November 10, 2014, on Medical Marijuana Treatment Centers /Registered Marijuana Dispensaries. During this moratorium period the use of land or structures for a Medical Marijuana Treatment Center /Registered Marijuana Dispensaries is prohibited. The purpose of the temporary moratorium will allow sufficient time for the Town to undertake a planning process to address the impacts of Medical Marijuana Treatment Centers /Registered Marijuana Dispensaries. This planning process will be used to develop zoning language as part of a comprehensive update of the Reading Zoning Bylaw which is scheduled to be completed over the same time period. Finance Committee Report: No report. Bylaw Committee Report: 97 and you are directed to serve this Warrant by posting an attested copy thereof in at least one (1) public place in each precinct of the Town not less than fourteen (14) days prior to November 12, 2013, or providing in a manner such as electronic submission, holding for pickup or mailing, an attested copy of said Warrant to each Town Meeting Member. Hereof fail not and make due return of this Warrant with your doings thereon to the Town Clerk at or before the time appointed for said meeting. Given under our hands this _th day of 12013. , Constable i James E. Bonazoli, Chairman John Arena, Vice Chairman Ben Tafoya, Secretary Daniel Ensminger Marsie K. West SELECTMEN OF READING TOWN OF READING Finance Committee Liaisons — as of 7/24/2013 Name /Address/Email Telephone Liaison Assienments Barry Berman ('07-'14), Chair 54 Longview Road bcberman _,comcast.net bberman@firstrepublic.com Mark Dockser ('10-16), Vice Chair 110 Beaver Road m dockser(a-) Qmai 1. com 781- 942- 7907(H) 617478- 8507(W) 781- 942- 7586(H) 617- 671- 5828(W) Board of Selectmen Audit Committee RMLD Woburn Street Seheel pr-ej School Space project David Greenfield ('05 -`14), Chair 781- 942 -2072 (H) 192 Woburn Street 617- 662 -7210 (W) Library djzreenfield(d)statestreet.com Public Works we4 reensn,comcast.net Karen Herrick(' 13 -' 15) Library & Lib Bldg Committee karenherri cka),rem ax. n et Paul McNeice ('13 * -'16) 781- 872- 1187(H) Audit Committee 20 Johanna Drive 781- 246- 6994(W) pmcneice(&edgewater.com JeffreyPerkins (' 13 -' 15) 781- 854- 7468(H) Finance 1 Coolidge Road 617 - 535- 8433(W) Public Safety Jeffperkl999 ,Yahoo.com ' Paula Perry ('I 0-' 14) 781- 944- 8224(H) Schools 40 Beaver Road piRerry(a,comcast.net Valarie Perry ('13-16) 16) 781 - 205 -5004 (H) Schools 5 Deer Path Lane 508- 249 -6462 (W) valariena,c ginetwork. com ADMINISTRATION Bob LeLacheur 942- 6636(W) Town Manager blelacheur(cDci.reading.ma.us 942- 9805(H) John Doherty 944- 5800(W) Superintendent of Schools jdoher!y@reading.kl2,ma.us Sharon Angstrom 942- 6604(W) Town Accountant sangstrom@ci.reading.ma.us Mary DeLai 942- 5800(W) Assistant Superintendent/ mdelai@reading.kl2.ma.us Finance & Administration ►s • FINCOM FY14 Schedule (All meetings are Wednesday at 7:30pm in Town Hall, unless noted) 2013 X24 r-egular- meeting A ugust nanEial -y6 fum !-;Webum St. Seh ooi rovcrarrng(P rccsart St r cncc October 16 regular meeting (November TM Warrant Articles) October 30 Financial Forum II: FYI budget (at the Pleasant St. Center) November 12 Subsequent Town Meeting (begins Tuesday at RMHS) December 11 regular meeting 2014 January Selectmen Town budget meetings (Tuesdays) January School Committee School budget meetings (Mondays & Thursdays) January 8 regular meeting January 29 Financial Forum III: FYI budget (at the Pleasant St. Center) February 26 FYI Budget Meetings (Town) March 4 BOS close Warrant for April Town Meeting March 5 FYI Budget Meetings (Town) March 12 FY1.4 Budget Meetings (Schools) March 19 Annual Town Meeting Warrant Articles March 26 FY 14 Budget Meetings (Vote FY 14 Budget & Town Meeting Articles) April 8 Local elections April 28 Annual Town Meeting (begins Monday at RILIHS) June 25 Year -end meeting 100 TOWN OF READING VOLUNTEERS WANTED The Town of Reading depends on volunteers to fill a number of positions in serving this community. Each year the Board of Selectmen asks for volunteers to come forward to be considered for appointment to a variety of non -paid positions to serve the Town. For some of the positions listed, incumbents are requesting reappointment, but for many, there are vacancies for which there are no incumbents. Generally, no special expertise is required — only that the volunteers use good common sense, and be willing to act in the best interests of the community. If you have some time and energy to devote to your Town, please stop by the Town Clerk's Office, 16 Lowell Street, Reading, Massachusetts and fill out a form or go to our website at www.reading_ a ov print out the application and return to the Town Clerk's office. You will be contacted for an interview by the appointing authority (usually the Board of Selectmen), and they will be making their appointments from the candidates interviewed. All terms are for three years unless otherwise noted. The Board of Selectmen may consider appointing non - voting associate members to some Boards /Committees /Commissions in addition to the regular members. For more information please call 781- 942 -9043. VACANCIES ON BOARDS, COMMITTEES, COMMISSIONS AS OF 10/15/13 COMMUNITY SERVICES North Suburban Planning Council — (3 year term) 1 member West Street Historic District — (3 year term) 1 member Conservation Commission — (2 year term) 1 member LEGISLATION By -Law Committee — (1 year term) 2 members Finance Committee — (2 year term) 1 member Board of Library Trustees — (3 year term) 1 member To be considered for appointment to any of these positions, please apply at the Town Clerk's office. 101 Association of Town Finance Committees One Winthrop Square o Boston, MA 02110 Phone: 1800) -882 -1498 (617)- 426 -7272 Fax: (617) -695 -1314+ Er• September, 2013 Dear Finance Committee Chair: I want to invite you and your committee to the Association of Town Finance Committees' 2013 Annual Meeting. It will be held on Saturday, October 19, at Tri County Regional High School in Franklin from 9 a.m. -3 p.m. The educational sessions offered this year include some new topics as well as old favorites. The ATFC has worked hard to balance the workshops to offer something for the newcomer as well as the long- serving finance committee member. The Annual Meeting is YOUR meeting. It's a great opportunity to network with your peers and to learn how other communities are dealing with the same issues. I encourage you to attend and take advantage of this great learning opportunity. We're inviting new members (first year on the committee) to register for $40, a five- dollar reduction from the regular member price that is $45 this year. Non- members will continue to pay $55. We hope that all new members will take advantage of this learning opportunity. Enclosed you will find the agenda, registration form and directions. You can also access this information at www.mma.org. Please share this information with your committee and encourage your colleagues to attend. Any other interested local officials, like selectmen, are also invited to register. Please feel free to contact Senior Member Services Coordinator Denise Baker at the MMA at 800 - 882 -1498 if you have any questions. I look forward to seeing you in October. Sincerely, J anne Marden TFC President and Andover.Finance Committee 102 Association of Town Finance Committees Annual Meeting, October 19, 2013 Tri County Regional Vocational Technical High School, Franklin Agenda 8:15 -9:00 a.m. Registration, Breakfast, Networking School Foyer, Cafeteria 9:00 -9:15 a.m. President's Welcome, Joanne Marden, Finance Committee, Andover Auditorium Business Meeting 9:15 -10:15 a.m. Your Town's Credit & Bond Rating Auditorium This panel discussion will provide an overview of the current municipal finance arena and topics critical to the development of fiscal policies, capital planning and debt management. It will focus on the latest credit rating practices and how municipal credit is evaluated, as well as review debt relat6d questions finance committees should be asking their municipal officials. William Keegan, Town Administrator, Dedham Geoff Buswick, Managing Director, Standard & Poor's and Finance Committee Member in Boxford Moderator: Cinder McNerney, Managing Director, First Southwest Company and Finance Committee Member in Swampscott 10:15 -10:30 a.m. Break 10:30 -noon Concurrent Workshops 1. New to the Finance Committee: Budgeting 101 This session will provide a good foundation for understanding the basics of municipal finance and budgeting. It will include a review of the timetable of the annual budget, developing a capital improvement plan, an overview of the tax recapitulation process and managing long- term debt. It will also cover the basics of the Open Meeting Law. Ira Miller, Finance Committee Member,'Sharon John Coderre, Town Administrator, Northborough Moderator: Kim Roy, Selectman, Halifax and former finance committee member 2. Municipal Benchmarking .The Division of Local Services collects a great deal of data about every community and makes it available on their website. This workshop will help identify how to put this data to work for you. Lisa Juszkiewicz, Data Bank Director, Division of Local Services Second speaker TBA Moderator: Jennifer Gonzalez, Finance Committee Member, Holbrook 3. The True Cost of New Development This workshop will highlight how the Finance Committee and the Planning Board can work collaboratively to assess the "real" cost of new residential developments. This session will focus on how finance committees can use the town's expenses to determine the impact on the school system and other services. Liz Allison, Belmont Planning Board Second speaker TBA Moderator: Pat-Brusch, Belmont Warrant Committee 103 4. Other Post Employment Benefits (OPEB) This workshop will cover the technical aspects of the OPEB obligation and how it will impact the town's annual audit, the budget and the credit rating. The discussion will also include strategies for funding this obligation. James E. Powers, CPA, Partner, Powers ,& Sullivan, LLC Allan Tosti, Arlington Finance Committee Chair Noon Luncheon Cafeteria 12:30 — 1:15 Speaker: Dan Morgado, Shrewsbury Town Manager and MMA's representative to the Special Commission to Investigate and Study Retiree -Healthcare and Other Non- Pension Benefits This commission wrapped up their work and presented their report earlier this year: the MMA was the sole dissenting vote on the report when presented for approval. Morgado will discuss the issues the commission focused on and the work they did that led to the final report and the process by which the MMA came to its decision. 1:30 -3:00 p.m. Concurrent Workshops 1. Capital Budgeting: Buying the Big Stuff Developing and implementing a successful capital plan is on every finance committee's wish list. This session is a must for anyone who wants to begin or advance this kind of strategic planning in their town. Speakers TBA 2. Proposition 2 1/2: The Ins and Outs of an Override Coordination of a successful override campaign and the technical and legal aspects of a Proposition 2 1/2 override will be discussed. Kathleen Colleary, Esq., Chief, Bureau of Municipal Finance Law, DOR, Division of Local Services Allan Tosti, Arlington Finance Committee Chair Examining Your Audited Financial Statements What do your audits reveal about the financial condition of your town? What are the most important sections to review? What can you do to improve your town's finances. In order to get the most from this hands -on workshop, bring a complete copy. of your town's most recent audit. James E. Powers, CPA, Partner, Powers & Sullivan, LLC Modarator: Cinder McNerney, Swampscott Finance Committee 104 ATFC Annual Meeting Registration Saturday, October 19, 2013 Tri County Regional Vocational High School Registration: Name: Title: Name: Title: Name: Title : Municipality: Contact email:_ Payment Method: _ Payment enclosed Cardholder's Name Cardholder's Billing Address Town State Visa _ MC _ Discover _ Card # 3 -digit code _ _ _ (see reverse of card) Cardholder's Signature _ Bill my credit card _ Zip AMEX _ Exp. Date ATFC Policy: Payment must be made in advance or on the day of the meeting. $40 for first time and new (less than one year on the committee) attendees for all finance committee members of ATFC dues paying communities $45 for all finance committee members of ATFC dues paying communities $55 per attendee for all other local officials and finance committee members from non -dues paying communities This cost includes all meeting materials, continental breakfast and a hot luncheon buffet. If you are unsure of your membership status, please call MMA Senior Member Services Coordinator Denise Baker at 800 -882 -1498 ext.105. Cancellation Policy: If you register but are unable to attend, please notify us by October 14. Otherwise, you will be billed for the meeting. Please return this form by October 11 to: ATFC Annual Meeting One Winthrop Square Boston, MA 02110 Fax: 617- 695 -1314 105 Tri- County High School 147 Pond Street, Franklin If you are traveling north on route 495 take exit 17 and stay to the right as you come to the top of the ramp. Turn right onto route 140 and move into the left hand lane as you approach the traffic signal. _ If you are traveling south on route 495 take exit 17 and stay to the left as you come to the top of the ramp. At the traffic signal take a left, crossing over route 495. Proceed straight through the next traffic signal after you cross over the highway. Move into the left hand lane as you approach the next traffic signal. At the traffic signal (with the shopping plaza on your left) turn left. The access road to Tri-County (Tri-County School Dr.) will be your first right, which will be almost immediately after the traffic signal. Proceed up the hill on the access road and take your first and second rights. Take your first left to park in the parking area. Approaching the building from the parking lot, enter the glass - enclosed area and registration will be to your left. MI