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HomeMy WebLinkAbout2013-10-08 Board of Selectmen HandoutDRAFT MOTIONS BOARD OF SELECTMEN MEETING OCTOBER 8, 2013 Bon*zoll, Arena, Tafova, Ensminaer, West LeLacheur lc) Move that the Board of Selectmen approve the one day special liquor license and approve such event in a public building pursuant to Section 8.9.4.2 of the General Bylaws, for the Donor Recognition Event at 64 Middlesex Avenue on November 15, 2013 from 7:00 p.m. until 10:30 p.m. 5c) Move that the Board of Selectmen close the hearing on transfer of the package store liquor license from CWI, LTD d /b /a The Wine Bunker to Kajal and Kevin LLC d /b /a Liquor Junction at 1 General Way. Move that the Board of Selectmen approve the transfer of the package store liquor license from CWI, LTD d /b /a The Wine Bunker to Kajal and Kevin LLC d /b /a Liquor Junction at a new location within the same plaza at 1 General Way with a term expiring December 31, 2013 subject to the following conditions: All Bylaws, Rules and Regulations of the Town of Reading and of the Commonwealth of Massachusetts shall be followed, and subject to the satisfactory inspection of the establishment by the Town Manager. 5j) Move that the Board of Selectmen approve the amendments to the proposed November 2013 Table of Organization (defer until October 22nd ?) 6a) Move that the Board of Selectmen approve the minutes of September 9, 2013 as amended. 6b) Move that the Board of Selectmen approve the minutes of September 24, 2013 as amended. Move that the Board of Selectmen adjourn the meeting at p.m. (P Town Manager's Report Tuesday, October 08, 2013 Administration (* = attachment tonight) ♦ October 15th 7pm - deadline for 10% discount on water /sewer /storm water - no exceptions! ♦ *Governor Patrick has signed the bill clarifying our Library debt exclusion issue. Thanks to the help from our entire legislative delegation for advancing this through the process. ♦ *Meals tax - approaching $1 million in cumulative revenues, run rate is now $375 -400k and a couple of new restaurants are scheduled to open in the next few months ♦ *RCTV - one of the liaison reports tonight, see six -year financial summary Community Services ♦ Comprehensive Update of the Zoning By -Law - ZAC conducted their first meeting on 9/30 -five members, two prospects ♦ Post Office - several of us met with the real estate firm handling the national disposition of postal property and got a tour of the facility. Time frame for property disposition is not imminent. Library ♦ *One -day liquor license request - Donor Recognition scheduled for November 15th ♦ Library Building Project o We met with one of the proposers of temporary space, and countered with a different layout than the one proposed. Stay tuned. o Joint Library Trustees /Library Building Committee upcoming - update scheduled for the next BOS meeting on 10/22. Public Safety /Public Works ♦ Main /Franklin intersection - meeting on site held on Monday - detail to follow in advance of your next meeting on 10/22. ♦ Traffic & Safety - discussion scheduled for tonight. ♦ We met with the North Reading DPW on 9/26 to discuss impacts on Reading of extending MWRA water service to our northern neighbors. More to follow ♦ On November 5th the Board is going to review the Enterprise Funds. The Conservation Committee will join you for a discussion on the River projects currently in the long -term capital plan of the Storm Water fund. I would like you to consider changing the date we institute the annual water /sewer rate changes. We have always done that with the September billing, which is the heaviest water usage period. I would like to move that one quarter (in either direction). Upcominq Events: October 12'r& 19t - Town Forest Family Camp Outs sponsored by the Friends of Reading Rec. and REI. *October 18th - ribbon cutting at Sturges Park 4:30pm October 30th - FY15 Budget Financial Forum (rescheduled by FINCOM) November 12th - Subsequent Town Meeting begins (Tuesday) 10/8/2013 1 02- H 3659 Chapter T H E C O M M O N W E A L T H O F M A S S A C H U S E T T S In the Year Two Thousand and Thirteen AN ACT VALIDATING THE RESULTS OF THE ANNUAL TOWN ELECTION HELD ON APRIL 2, 2013 AND THE ANNUAL TOWN MEETING HELD ON APRIL 22, 2013 IN THE TOWN OF READING. Be it enacted by the Senate and House of Representatives in General Court assembled, and by the authority of the same, as follows: SECTION 1. Notwithstanding any general or special law, charter provision or town by -law to the contrary, the acts and proceedings taken by the town of Reading at the annual town election held on April 2, 2013 and the annual town meeting held on April 22, 2013, and all actions taken pursuant thereto, are hereby ratified, validated, approved and confirmed in all respects. SECTION 2. This act shall take effect upon its passage. House of Representatives, October �% , 2013. Passed to be enacted, /,V �Speaker. Passed to be enacted, at In Senate, October -4', 2013. 2�t C-f President. zD �, 2013. Approved, Ap o'clock and -1 minutes, M. C: e 03, Qtr Recd Tax Receipt Period Covered 1 Dec '10 $ 25,930.66 Nov('10) 2 Marl $ 72,158.78 Dec('10)- Jan- Feb('11) 3 Jun '11 $ 74,680.92 Mar - Apr- May('11) 4 Sep '11 $ 81,200.12 Jun - Jul- Aug('11) 5 Dec '11 $ 78,060.75 Sep- Oct -Nov ('11) 6 Mar'12 $ 80,014.30 Dec('11)- Jan- Feb('12) 7 Jun'12 $ 82,379.42 Mar - Apr- May('12) 8 Sep'12 $ 84,171.11 Jun - Jul- Aug)'12) 9 Jan '13 $ 86,922.77 Sep- Oct- Nov('12) 10 Mar'13 $ 86,014.28 Dec('12) Jan- Feb('13) 11 Jun '13 $ 85,604.88 Mar - Apr- May('13) 12 Sep'13 $ 97,316.94 Jun - Jul- Aug('13) $ 934,454.93 TOTAL $400,000 $375,000 $350,000 $325,000 $300,000 $275,000 Trailing 12mos 4 x this qtr 1 2 3 4 5 6 7 8 9 10 11 12 r+ —Trailing 12mos 4 x this qtr FY13 $ 300,000 FY14 $ 350,000 FYI $ 375,000 $ 288,635.12 $ 298,723.68 $ 324,800.48 $ 306,100.57 $ 312,243.00 $ 313,956.09 $ 320,057.20 $ 321,654.59 $ 329,517.68 $ 324,625.58 $ 336,684.44 $ 333,487.60 $ 347,691.08 $ 339,487.58 $ 344,057.12 $ 342,713.04 $ 342,419.52 $ 355,858.87 $ 389,267.76 1 2 3 4 5 6 7 8 9 10 11 12 r+ —Trailing 12mos 4 x this qtr FY13 $ 300,000 FY14 $ 350,000 FYI $ 375,000 RCTV - Financial Highlights compiled by Bob Lelacheur from five years of annual statements delivered to the Town in late summer 2013 note year end is October 31st 2012 vs 2007 2012 2011 2010 2009 2008 2007 5 % Assets $ 535,870 $ 456,280 $ 388,032 $ 314,215 $ 179,978 $ 236,166 $ 299,704 127% Cash & A/R $ 174,171 $ 113,996 $ 61,555 $ 182,009 $ 64,776 $ 133,498 $ 40,673 30% Property & Equipment $ 361,699 $ 342,284 $ 326,477 $ 132,206 $ 115,202 $ 102,668 $ 259,031 252% Revenues $ 489,185 $ 454,541 $ 441,231 $ 436,159 $ 135,705 $ 183,476 $ 305,709 167% Subscribers via Town $ 459,278 $ 429,677 $ 417,875 $ 412,862 $ 128,413 $ 171,781 $ 287,497 167% Other $ 29,907 $ 24,864 $ 23,356 $ 23,297 $ 7,292 $ 11,695 $ 18,212 156% Expenses $ 409,665 $ 386,294 $ 332,279 $ 306,994 $ 191,893 $ 169,478 $ 240,187 142% Payroll $ 158,879 $ 141,946 $ 133,440 $ 101,265 $ 93,638 $ 91,749 $ 67,130 73% Contract labor $ 32,110 $ 31,575 $ 23,315 $ 29,858 $ 27,241 $ 23,845 $ 8,265 35% Occupancy $ 100,925 $ 103,045 $ 91,734 $ 82,651 $ 7,149 $ - $ 100,925 Depreciation $ 50,225 $ 46,904 $ 33,231 $ 23,637 $ 24,534 $ 20,681 $ 29,544 143% Other $ 67,526 $ 62,824 $ 50,559 $ 69,583 $ 39,331 $ 33,203 $ 34,323 103% abandon leasehold improvements $ (30,062) Excess Revs -Exps $ 79,520 $ 68,247 $ 78,890 $ 129,165 $ (56,188) $ 13,998 $ 65,522 September 2013: adding space? June 2009: 15yr lease signed 1,0 W0j§VjjSk October 1, 2013 Robert LeLacheur, Town Manager Reading Town Hall 16 Lowell Street Reading, MA 01867 Dear Bob: The Library Trustees agreed at their September monthly meeting to support wholeheartedly the Foundation's request to hold a Donor Recognition Event in November, including their request to serve wine to invited guests under the usual requirements. I also fully support and endorse the Foundation's plans. The Foundation has held successful evenings bi- annually for the past several years similar to the one planned, and the library, the participants, and the Foundation all benefit from a very well - planned and well - attended event. Specifically, the Foundation wishes to host their Donor Recognition Event at the Reading Public Library, 64 Middlesex Avenue, Reading, on Friday, November 15, 2013 from 7:00 PM until 10:30 PM. As part of this event, I am in support of their application for a Special (One Day) Alcoholic Beverage License. Sin ely, A `Ruth Urell Director 64 MIDDLESEX AVENUE READING, MA 01867 TELEPHONE 781 -944 -0840 WWWREADINGPL.ORG C(a) Town of Reading General Bylaw Article 8 - Public Order 8.8.7.2 Reimbursement of Costs If the Animal Control Officer confines a dog and the animal owner does not pay all fees directly to the kennel or veterinary clinic, then the dog's keeper must reimburse the Town of Reading for any expenses incurred in boarding that dog. If the dog has not been licensed, the keeper must obtain a license and pay any applicable late fee before the dog can be released. 8.8.7.3 Penalties for Violating Restraint Orders The ACAC shall determine a schedule of penalties not exceeding Three Hundred ($300) Dollars per day for each and every violation of restraint orders. 8.8.8 Miscellaneous 8.8.8.1 Enforcement In addition to any other means of enforcement, the provisions of this bylaw and the regulations adopted pursuant thereto may be enforced by non - criminal disposition in accordance with the provisions of Section 1.8 of this bylaw, and M.G.L. Chapter 40 Section 21 D. 8.8.8.2 Incorporation of State Law The provisions of M.G.L. Chapter 140 Sections 136A through 156 and 158 through 174D, inclusive, as may be amended from time to time and except as modified herein, are hereby incorporated into this bylaw. 8.9 Public Conduct 8.9.1 Firearms No person shall fire or discharge any fireworks, firearms, cannon or explosives of any kind • on or within the limits of any street, highway, park or other public property, except with the written permission of the Board of Selectmen or its designee, or • on any private property except with the written consent of the owner or legal occupant thereof and the written permission of the Board of Selectmen or its designee; provided, however, that this bylaw shall not apply to the lawful defense of life or property, nor to any law enforcement officer acting in the discharge of his duties, nor to the use of such weapon at any military exercises or any established rifle range, nor to the rights and privileges of an owner or lessee of land as set forth in M.G.L. Chapter 131 relative to hunting and sporting. 8.9.2 Peeaina No person, except an officer of the law in the performance of his duties, shall enter upon the premises of another or upon public lands with the intention of peering into the windows or doors of a house or of spying upon, in any manner, any person or persons therein. 8.9.3 Burning Leaves No person shall burn or cause to be burned in the open, fallen leaves within the Town. 8.9.4 Public Buildings, Public Property and Public Ways 8.9.4.1 Gambling Prohibited No person shall gamble in any building or room owned or occupied by the Town, or upon any public property or public ways, except as otherwise authorized by the Board of Selectmen, special Statute or general laws. 8.9.4.2 Liquor Prohibited DIN No person shall keep, use or have in his possession any spirituous or intoxicating liquor in any building or room owned or occupied by the Town, or upon any public property or public ways, except as otherwise authorized by the Board of Selectmen, special Statute or general laws. 64 General Bylaw— March 21, 2013 LeLacheur, Bob From: Katie Varney <elephshoel @yahoo.com> Sent: Monday, October 07, 2013 5:38 PM To: Jeffrey P. Jadul, CPYB Cc: Feudo, John; <lisaegan @comcast.net >; <Leshopel @yahoo.com >; <Valerie.sachetta @oliverwyman.com>; <fpd46 @yahoo.com >; Bonazoli, James; <bonazoli @comcast.net >; Hechenbleikner, Peter; Jeff Jadul; Jeffrey Jadul Subject: Sturges Ribbon cutting Hi committee! We'd like to let you know that we'll be having an informal ribbon cutting to celebrate the new playground at Sturges pa rk. It will be on October 18th @4:30pm. Given sunset we didn't feel we could do it much later than that. There will be some pizza and Mandarin has also offered to bring some food. Please come join us in a photo to be put in the advocate. Forgive me if I have failed to include anyone and please pass on. Best, Katie Varney D LEGAL NOTICE OF., ry . a 'sJ9'lNCORYO�P TOWN OF READING To the Inhabitants :of the Town of Reading: Please take notice that the Board of Selectmen of the Town of Reading will hold a public hearing on October 8S 2013 at 8:00 p.m. in th4 Selectmen's Meeting Room; . 16 Lowell Street, Readings Massachusetts on the transi- for of Package Store Liquor License from CWI, LTD:d/b/a The Wine Bunker to Kajal an4 Kevin ' LLC d /b /a Liquor Junction at a new location' within the same plaza at General Way. A. copy. of the proposed document regarding this topic is available in the Town Manager's. office, 16 Lowell Street, Reading, MA, M -W&- Thurs from 7:30 a.m. - 5:30 p.m., Tues from 7:30 a.m. r 7:00 p.m, and is attached td -the hearing notice on the website :O it www readingma.gov All Interested partiopre invited to attend the .heats, or may submit their�- ments In writing or by z6aii prior to 6:00 p.m. on Octolier 81 2013 to townmar&- ger0ci.reading.ma:us _ By order.ef Robert W.LeLacheur Town Manager 9/23 SG RCTV Annual Report 2013 Fiscal Year Nov 1, 2011 -Oct. 31, 2012 Annual Meeting April 3, 2013 � i i•. M Philip Rushworth Angela Merrill Luke Schneider Executive Director Membership & Education Director of Operations Appointed by RCTV Board Coordinator John Carpenter Laura Davis Vanessa O'Connor Anna Cuevas Programming Coordinator Student Intern Student Intern Brad Costa Andrew DeRusha John Hand Student Intern Student Intern Student Intern Kelly DiCicco Frank Burke John Surette Student Intern Government Meetings Production Assistant 2012 -2013 Board of Directors Director Marcel Dubois Office President Appointed by RCTV Board • 2015 John Carpenter V. President School Committee 2014 Kevin Walsh Clerk Selectmen 2015 Jake McAleer Treasurer Membership 2013 Gordon Rogerson At -Large Membership 2014 Ted Smethurst At -Large Selectmen 2014 Bruce Cooper At -Large RCTV Board 2013 Anna Tourkakis At -Large Membership 2015 Stephen Crook At -Large RCTV Board 2014 Lana Melnik At -Large RCTV Board 2013 Vacancy Student representative RCTV Board Vacancy At -Large RCTV Board Vacancy at -Large RCTV Board RCTV's Community Value ';4 limpffizim One way to measure success is to put a dollar value on the demands of our users and our services. In 2012 - 20137 RCTV successfully provided over $8 million worth of community demands, and that figure stands as a tribute to everyone who helps RCTV - members, staff, volunteers, board members, town officials - the list goes on and on. Local Programming Like any commodity of finite resource, air time on a cable system has certain value. Although RCTV's three channels are non- commercial and there is no charge to anyone to present a program, the vast majority of commercial television channels have a direct cost related to putting programming on the air. To that extent, there is a real dollar value to the channels. RCTV presents taped and live programming approximately 70 hours per day, 7 days per week between Channel 9, 10 and 22 (Comcast) and 31, 32, 33 (Verizon). Live /taped programming over 3 channels: 26,208 hours @ $250 /hr = $67552,000 Bulletin Board: 125 messages @ $250 /month x 12 months = $375,000 Local Programming Total = $6,927,000 Production Equipment RCTV charges a nominal fee of $20 per year for an individual membership which includes the use of all RCTV production equipment. When compared with the value users receive for that $20, it is quite a bargain. In addition to RCTTs 5 state of the art high- definition tapeless camera kits, RCTV also has 4 robotic HD studio cameras, 5 standard definition tape cameras, and 4 HD tape cameras. RCTV also has 8 editing stations: 4 in the building and 4 for sign - outs. In 2012, RCTV branched out into Digital SLR still cameras, purchasing 2 Canon 7D kits. These figures below are typical prices for facilities equivalent to RCTV in order to provide a comparison. Field Gear: 31,598 hours @ $75 /hr = $2,3697850 Studio Use: 375 hours @ $200 /hr = $75,000 Edit Suites: 4000 hours @ $200 /hr = $800,000 Production Equipment Total: $3,244,850 Volunteerism There are several types of volunteers that help make RCTV an important part of our community. Here we look at the value of volunteers who produce their own programs, and who help others by crewing shows and shoots. These volunteer producers are the people who cover many of the local events that residents enjoy on public access. Governance provided by the members of the board of directors is also included. Due to the difficulty in detailed and accurate record - keeping in the Production and Governance areas, conservative estimates have been made. Governance: 10 Directors, 462 hours /yr @ $50 /hour = $231,000 Production: (425 productions @ 12 hrs each) = 5100 hours @ $100 /hour = $510,000 Volunteerism Total: $741,000 Class Instruction Class Instruction Total: $58,000 Services to the Community Local Programming: $6,927,000 Production Equipment: $3,244,850 Volunteerism: $741,000 Class Instruction: $58,000 TOTAL: $8,050,850 Spurr & Spurr, LLP 131 Main Street, Reading, MA 01867 Officers and Directors Reading Community Television, Inc. 557 Main Street Street Reading, MA 01867 We have reviewed the accompanying balance sheets of Reading Community Television, Inc. as of October 31, 2011 and 2012 and the related income statements for the years then ended, in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. All information included in these financial statements is the representation of the management of Reading Community Television, Inc. A review consists principally of inquiries of company personnel and analytical procedures applied to financial data. It is substantially less in scope than an examination in accordance with generally accepted auditing standards, the objective of which is in the expression of an opinion regarding the financial statements taken as a whole. Accordingly, we do not express such an opinion. Based on our review, we are not aware of any material modifications that should be made to the accompanying financial statements in order for them to be in conformity with the basis of accounting described in Note B. Spurr & Spurr, LLP Reading, Massachusetts December 11, 2012 Years Ended October 31, 2011 and 2012 CURRENT ASSETS: 2011 2012 Cash $1121516 $1725691 Accounts receivable 19480 19480 1139996 174,171 PROPERTY AND EQUIPMENT (Note B): Office equipment & production equipment Leasehold improvements Less accumulated depreciation LIABILITIES & NET ASSETS UNRESTRICTED NET ASSETS: 4979605 5621595 227,370 2329020 (382,691) (432,916) 342,284 3611699 $456,280 $3619699 $4569280 $535,870 CASH RECEIPTS: Contributions Other income Interest income Total CASH DISBURSEMENTS: Payroll expenses Depreciation (Note B) Contract labor Insurance Occupancy Supplies Repairs and maintenance Office supplies and expense Other Legal and accounting Telephone Professional development Promotional expense Total Excess of revenues over expenses Unrestricted Net Assets Beginning of year Unrestricted Net Assets End of year 2011 2012 $429,677 $459,278 241718 29,907 146 70 $4541542 $489,255 1417946 1597879 467904 507225 317575 327110 41186 57728 1037045 1007925 161859 177320 47186 97973 97854 107570 67361 37611 11962 17800 17962 37909 77679 71601 97288 67013 3867294 4097665 $68,248 $79,590 $388,032 $454,280 $456,280 $535,870 Note A - Nature of Organization Reading Community Television provides non - commercial programming to Reading residents and organizations. It also provides training and education in the use of the programming facilities. Reading Community Television, Inc. is a tax exempt organization under section 501(c)(3) of the U.S. Internal Revenue Code. NOTE B - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Method of Accounting These financial statements have been prepared on the tax basis of accounting for the corporation based on its Form 990 filing which is accrual basis,which is a comprehensive basis of accounting other than generally accepted accounting principles. Under this basis of account- ing, revenues are recognized when earned, and expenses are recorded when the obligation is incurred. Use of Estimates The preparation of financial statements in conformity with the modified cash basis of accounting requires management to make estimates and assumptions that affect certain reported amounts and disclosures. Accordingly, actual results could differ from those estimates. Donations All donations are considered to be available for unrestricted use un- less specifically restricted by the donor. Donated Services No amounts have been reflected in the financial statements for donated services, because no objective basis is available to measure the value of such services. The Corporation follows the practice of capitalizing all significant expenditures for furniture, fixtures and equipment. Depreciation is provided using the straight -line method over the estimated useful lives of the assets as follows: Office equipment - 5 years Production equipment - 7 years Furniture & fixtures -7 years Leasehold improvements - Over the life of the lease NOTE C -LONG TERM DEBT NOTE C - COMMITMENTS AND CONTINGENCIES The corporation has entered into an agreement with the Town of Reading, that upon annual review of Reading Community Television, Inc.'s performance and adherence to the agreement the Town of Reading Board of Selectmen may remove the Corporation as the designated local access provider. The corporation has entered into a lease for approximately 5000 square feet from Reading 545 LLC. The lease is a 15 year lease beginning in June 2009 and the monthly rent is $6,080.83. Police Update Traffic Rules and Regulations October 8, 2013 - Heavy Commercial Vehicle Exclusion appendix four updated with Massachusetts Department of Transportation approved and authorized exclusions. Pg. 102 - South Street: Verified special speed regulations signs are accurate. - Scotland and Summer Ave: Removed from appendix one. No stop sign authorized. - Tempter St.: No parking here sign to corner relocated 20 feet from intersection. Request No Turn On Red Lowe I I Main Christopher Latham, Latham Law Office at 643 Main St. requests NO TURN ON RED, at Lowell St. and Main St. Concern is for pedestrian safety as the angle in which vehicles exit make it difficult to see pedestrians. Stop Sign Request Mary Ellen O'Neil is requesting a stop sign exiting Brande Ct. and Atlantic Way. Concern is for pedestrian safety walking on Haven St. Request Two- 30 Min. Parking Spaces Haven St. 30 MINUTE PARKING Y' �e 7 At- Fred Dafar, owner of Cookies -n- Cream Bakery, located at 2 Haven St. requests short term parking for his customers and other business that could benefit from two 30 minute parking spaces in the area of 2 Haven St. Proposed parking spaces for 30 minute parking are the two westernmost marked spaces on the North side of Haven St. Shelby Rd. Cross Walk Request O.0- 5 6251 14 -21 Crosswalk Request ,4 2 / *4.26 T7y� 14-,0 tQll� t+s ta1a tS60 1 560 tn'e \ .o. 1 42 's74 rasa 1 s7e 1 s77 '\ 15-78 � •• 1 TT � t 1S 1 7 Bob Lynch- Cross walk request at Shelby Rd and Stewart St. Traffic & Parking Mitigation Proposal - Shelby Road Ir rz? ...... .... ........... ..... .. ... Goo$-. • foe 401 Barrows School Area Mr. Lynch Proposal (Revised 10/17112) !PPI ■ Legend Existing Do Not Enter 7:30-8:30 & 2:30 — 3:30 Mon thru Fri Sept I" — June 30th Existing No Parking Anytime Existing Drop Off Only 7:30 — 8:30 AM New Crosswalk 0 New Do Not Enter 7:30-8:30 & 2:30 — 3:30 Mon thru Fri Sept 1St — June 30th Page 1 of 1 Created by: SO Martel 10/17/2012