HomeMy WebLinkAbout2013-06-17 ad Hoc - Library Building Committee MinutesMinutes Library Building Committee Meeting
Monday, June 17, 2013
Meeting called to order at 7 :04 p.m. in Reading Public Library Conference Room
Present:
David Hutchinson, Chair
Rachel Baumgartner, Vice -Chair
Cherrie Dubois, Secretary
Karen Herrick
Joe Huggins
Bob LeLacheur
Bob Newton
Greg Stepler
Nancy Twomey
Ruth Urell
Approval of Minutes
STV (Owners Project Management Team)
Paul Hemphill
Jim Kolb
Evan Warner
• Motion: To approve Minutes of May 20, 2013 (Nancy Twomey / Rachel Baumgartner)
• Vote: Unanimous approval.
OPM Update (STT)
Team members from the OPM presented plans and timeline for both the designer selection process and
temporary space project. STV plans to have notice for designer selection RFQ completed in time to
appear in Wednesday June 26 Central Register. STV will work with Ruth Urell to gather relevant
documents, craft notice and make materials available locally as well as electronically. STV confirmed
with Ruth Urell the project deadlines mandated by the state. The project must break ground within one
year of signing the grant contract.
Proposed Designer Selection Timeline:
June 26, 2013: Central Register notice
TBD: Building walkthrough
July 18, 2013: Applications due (applications to be submitted directly to STV)
July 19 -26, 2013: STV review applications and initial matrix development
July 29- August 2, 2013: RPL working group additional reviews to select 4 -6 applicants for interviews.
August 5 -9, 2013: Interviews
The committee discussed working group to review designer applications. Working group members will
include Cherrie Dubois, Joe Huggins, Bob Newton, Nancy Twomey and Ruth Urell.
Temporary Space Project
Time frame will overlap designer selection process and will begin in the next few weeks.
STV reviewed the overall process, noting importance of Chapter 30B requirements.
New Business
Ruth Urell reported receiving a call from a concerned neighbor. In addition to the forthcoming press
releases, the Building Committee plans to implement additional means of communication with both the
neighborhood and general community to address concerns. STV will assist the Building Committee with
assessing needs, planning and presenting related communications.
11 P a g e
Ruth Urell also reported receiving one Freedom of Information Act (FOI) request related to the OPM
selection process. She complied with this request on June 7, 2013.
Adjournment
• Motion: To adjourn at 8:08 pm.(Karen Herrick / Cherrie Dubois)
• Vote: Unanimous approval.
Res tfully su m' d,
y n,
Assista Director
Reading Public Library
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