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Home My WebLink About1985-06-25 Planning Board MinutesFIIKUT 65 Gi THE i'i i'FTING OF JUNE 26, 1985 Chairman Rich called the meeting to order at 7:30 P.I. in the first floor meeting room, G Lowell Street (old Library building) eiti; Poard members B. Devine and 11. Slezak present. Also present were staff /members of the Board of Puoli.c Works: William Redford, Dlr. Boucher, tor. Polychrones and Pir. Uampson; and Metcalf s Eddy staLL person, Liz Levin. AQUIFER PROTECTION PLAT: At 7:45 P.M., the Board commenced discussion on the study in progress by Metcalf & Eddy for the aquifer protection plan for the town's water system. Mr. Redford presented the background information that spurred the activity for the study, namely P.iverpark 93 in North Reading. The town felt it imperative to commence prote.ctinq their water supply storage areas and is seeking to !eval Gi: and adcpt an overlay district and special zoning requirements for any activity within the aquifer protection overlay district.. The Board of Public Works is hopeful that the Subsequent Town Fleeting in November 1985 will consider these articles favorably. Mr. Redford presented the Board witl: a 6 -page handout showing a sc)ienatic for responsibility for each hoard /authority within town, the existinq condition in the proposed aquifer protecetion district, and requirements, conditions and definitions proposed for ainenunent to the town's Zoning By -laws, (attached) . The Board asked about defining the area by street or roadways to male disceorninq the area clearer. 'Ir. Redford stated that this would not tie d fensible if cha11!ngc -0. The best study intorr.;ation would make the current parameters defensible. TL.. Board spcka about the unuurgroun,i storaUC tanks For oil /yrssoline. There currently are 3 gas stations in the proposed aquifer prct= rction district. Any tan'r,s currently existing will be allowed to remain. No now tanks will Le allowed to be installed. Monitoring devices for both commercial and private landowners was discussed. Mr. Redford asked that the Loard review the handout and the Aquiter Protection Plan, also provided by the Board of Public Works for the Planning Board members and office. Chairman Rich in concurrencu with the other board members agreed to have their comm,(Its and suggestions forwarded to the Board of Public Works by July 17, 1985. Mr. Redford also asked that the two hoards w<,r'r, together to present thie: to .5 Fall Town Meeting. Chairman Rich promised tP.a Doard's full cooperation in this regard. Mr. Loucher tri ^_u to define a timetable for final draft, pros ^ntation to the Planning Board, public hearings and a 1'3.anning Poard ropoit_ t)r.BOUChcr. asked that t6o Lina) ),cr,;.psals h� r,;mJy no later than tht first wo.:k in Set,teraber. Mr. Redford told the board that if any additional information is needed, or any clarification, the DPW will be happy to assist. Chairman Rich stated that for Town fleeting, if desired, the Planning Board could present the articles to the warrant and BPW and theit consultants could provide the expertise and presentation. MINUTES Board reviewed the minutes of May 29 and June 5, 1985., Upon a motion duly made and seconded, the minutes were unanimously approved (3 -0) as presented. FINANCES Because of unforeseen expenses, the FY'85 budget was overspent by $59.69. A partial payment to Wilmington Office Supplies was made. The balance will be said out of the FY '86 funds. CORRESPONDENCE Mail was reviewed. The letter to 'town Clerk thanking him for the old 1953 Zoning Map was signed and approved for transmittal. No further action was taken on the correspondence as listed. PERSONNEL Mr. Devine made a motion that the board retire to executive session to discuss personnel matters. .fir. Slezak seconded. Chairman Rich stated that she would not vote for this executive session. The matter, as far she was concerned, was resolved. Chairman Rich stated that she had heard that there was a possibility that the last Planning Board executive session was an illegal session. Mr. Slezak then asked permission of the administrative assistant to discuss the matter publicly. Permission was granted. Board reviewed the letter from Its. Plansky to Chairman Barker regarding the incident with Superintendent Fletcher. The Board also received a copy of a letter from Superintendent Fletcher, addressed to chairman Rich, in which the allegations were denied, (copies of letters attached). Superintendent Fletcher's letter includes his statement, which reports that, "with 4 other people present," he stated, "Peg, someday, when you make a true statement concerning Public Works, I will personally come to your .office and applaud you." Mr. Devine and Mr. Slezak felt that this kind of conduct should not be allowed and that the Board. should clearly state that this type of conduct in public hallways is not acceptable. Ms. ' crainor appeared at the meeting at this time. Pis. Trainor Stated that she felt that the issue should be resolved in a manner that would not create a more complex problem. fir. Devine made a motion, Mr. Slezak seconded, that the Board send, a letter to the Doard of Public tvorks which states: • that the type of conduct as described, in Superintendent Fletcher's .letter is not acceptable and the board objects; • all correspondence form the Board of Public Works, or any other board, is officially sent through the Planning Board office. During discussion Ms. Trainor stated that she thought that this type of letter could be more inflammatory and would prefer that the board seek to arrange a meeting, either public or executive session, to discuss the matters of the two staff people forming a better working relationship. Chairman Rich stated that she would not favor an executive session with the Board of Public Works as the 2 statements stand as they are and the boards should not be involved. Chairman Rich also stated that the Board of Public Works had informed her that they had heard that Ms. Plansky will be filing a grievance through the union. Ms. Plansky stated that she clearly told the board that she did not want to file a grievance with the union and felt that it - would be best to settle the problem privately. After consulting therefore sent a Letter to BPW Chairman Barker at home to inform with Chairman Rich on Firday, June 7th, she felt no support and therefore sent a letter to DPW Chairman Barker at home to inform him of the incident. Mr. Devine stated that this took the issue out of the board's hands at that point. Ms. Plansky said that she did not agree, but merely presented the problem to the BPW for a response. Mr. Devine withdrew his motion for further discussion. After continued discussion, Mr. Slezak moved, Mr. Devine seconded a motion, to send a letter to the Board of Public Works requesting a meeting which states the issues that the board would like to discuss involving the miscommunication and antagonism between our employees and in response to their statement at the last meriting, the Planning Board will consider only the mail sent throu(ih the office as official communication between boards. The proposed meeting should take place as soon as possible. Tf executive session is required,, proper notice procedures should be taken. Ms. Trainor volunteered to draft the letter, Mr. Slezak will review the letter. Before the letter is sent, the board will be apprised of its content. By a unanimous vote, (4 -0) the board will proceec with this action. MEETING SCHEDULE Discussion on postponing the July 10, 1985 meeting on the first stage of the John Street study took place. Because of the short time frame within which the study is being conducted, Chairman Rich asked Mr. Slezak to chair the meeting in her absence as she will he on vacation. The Board will try to arrange a meeting with BPW as soon as Possible. The Board deferred any other action and voted to adjourn at 10:25 P.M. Respectfully submitted, Clerk, (pro -tem)