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HomeMy WebLinkAbout2012-06-27 RMLD Board of Commissioners Minutes Reading Municipal Light Board of Commissioners Rerular Session 230 Ash Street .` Reading,MA 01867 June 27,2012 Start Time of Regular Session: 7:40 p.m. End Time of Regular Session: 9:07 p.m. Commissioners: Philip B.Pacino,Chairman Gina Snyder,Vice Chair Robert Sort,Commissioner,Secretary Marsie West.Commissioner Staff: Vinnie Cameron,General Manager Beth Ellen Antonio,Human Resources Manager Jared Carpenter,Energy Efficiency Engineer Jeanne poli,Executive Assistant Robert Fournier,Accounting/Business Manager Jane Parenteau,Energy Services Manager Kevin Sullivan,Engineering and Operations Manager Guest: Larry Stone,President'Stone Consulting,Inc. Opening Remarks/Approval of Meeting Agenda Chairman Pacino called the meeting m order. Introductioua Chairman Pacino introduced Larry Stone,Stone Consulting,Inc. 4r� esentaflon tuarial Report—Larry Stone,Stone Consulting,Inc. . Stone reported on the actuatial valuation that was performed for the RMLD. Mr. Stone explained that the current funding schedule is based on the January 1,2012 valuation which is performed biannually. Mr.Stone said that the results of this valuation will be used in fiscal years 2012 and 2013 calculation. Mr. Stone stated that the calculation represents the liabilities for the RMLD and benefits for retirees for pension benefits. In order to do this, certain assumptions need to be made such as how long they live,retire,become disabled and withdraw. Assumptions are also calculated on the earnings for the assets based on the Town of Reading Retirement System. Mr. Stone stated that at the Committee meeting it was voted recommending lowering the interest rate assumption than what was presented in the report to 7% instead of the 7.25% assumption for return on assets. Mr. Stone said that the prior contribution was $1.4 million with the change in assumptions the new suggested contribution amount is $1.741 million. Increases in salary are based on step increases and promotions which are at 4%which has been lowered from 4.75%,and this resulted in an increase of$100,000. The life expectancy component has been increased for employees because of people living longer. There bas been a change in Governmental Accounting Standards Board(GASB)in which they released a new statement how pensions are reflected on financial statements it will be reflected more exactly versus a footnote. Report of Board Committee Budget Committee Report Chairman Pacino reported that the Budget Committee met before this meeting in which they went over the report in detail with Mr. Stone. The Budget Committee recommended that the assumptions be a 7%.interest rate and a 4%salary increase. Chairman Pacino pointed out that the RMLD's projected amount is$52 million based on the Actuarial Cost as of January 1, 2012 in which the RMLD is responsible for$33 million. Chairman Pacino said that the recommended contribution is$1.7 million based on these assumptions. Chairman Pacino said that the recommendation is to transfer $1 million now and once the audit is complete to revisit a possible additional $700,000 contribution. Ms. West explained the reason for holding off on the remaining amount is ( -came this is invested in fixed income with low interest rates however,they will be looking where we can earn the most. Ms. Snyder inquired what GASB Standard that was changed. Mr. Stone replied,GASB 25 and 27. Chairman Pacino said that this change was proposed last week. Chairman Pacino explained that in the corporate sector the requirement is that the liability is recognized on the financial statement that will be extended to governmental agencies. Mr. Stone added there was some recognition;this change is more enhanced and standardization of how it is recognized. Regular Session Meeting Minutes 2 June 27,2012 Report of Board Committee O Budget Committee Report Ms. West made a motion seconded by Ms. Snyder that the RMLD Board of Commissioners accept the Pension Trust Actuarial Valuation as of January 1,2012 from Stone Consulting,Inc. Motion carried 4:0:0. Chairman Pacino asked for a comparison of the prior numbers for the final report. Mc Stone replied that he would. Ms. West made a motion seconded by Mr. Soli that the RMLD Board of Commissioners authorize the General Manager to deposit$1,000,000 into the RMLD's Pension Trust Fond for fiscal year 2012. Motion carried 4:0:0. Ms. Snyder asked if the rates am going to be looked at for the fords. Mr.Cameron said that he would like to put out an RFP to have an outside firm handle some of this investment. Chairman Pacino took a point of personal privilege. Chairman Pacino reported that Commissioner Mary Ellen O'Neill resigned after the last Board meeting due to family commitments. Chairman Pacino wanted to express his thanks for her service on the RMLD Board as well as the Citizens' Advisory Board. She brought different and diverse ideas, she will be missed.Chairman Pacino reiterated that he would like to thank her for her service and hopes the family situation can resolved properly. Chairman Pacino stated that Mr. Soli is the Secretary this evening. Chairman Pacino said that the minutes are extremely lengthy. The minutes were originally sixteen pages that have been cut down to fourteen which were reflective of a transcript. Chairman Pacino suggested the following guidelines; the direct reports present a report monthly and would like this to be limited to three pmagmphs for their reports and two paragraphs for the bids. Chairman Pacino pointed out that he left much of the discussion relative to the REC issue in because he is sensitive to the fact not sufficient information was out there on this issue. Chairman Pacino added that the minutes me a summary of what took place; it does not need to be word to word. Mr.Cameron pointed out that he instructed the person to do word to word because he knows what the Board does when them is a controversial issue and everyone wants to have their say recorded. Mr. Cameron said that most of the time he cuts the minutes,but in this case he did not because he did not want anyone to feel slighted that their comments were not included in the minutes. Approval of May 30,2012 Board Minutes Mr. Soli made a motion seconded by Ms. West that the RMLD Board of Commissioners approve the Regular Session meeting minutes of May 30, 2012 with the changes on page two presented by Mr. Soli and Ms. West minor edits on pages three,five and ten, Motion carried 4:0:0. On another matter, Mr. Soli reported on the Audit Committee meeting which meets biannually with the RMLD's Accounting/Business Manager and the Town of Reading,Town Accountant that took place this morning. Mr.Soli stated that they met with the current Town Accountant,Gail LaPointe it was her last day due to her retirement and met her replacement Sharon Angstrom. In the future,Mr.Fournier will inform both Mr. Soli and Ms. West of future meetings which are informal in nature with no quorum. Report of Board Committee Power&Rate Committee—Vice Chair Snyder Solar Energy Projects-Approval for On-System Projects Ms. Snyder reported that the Power & Rate Committee discussed the issue of solar energy projects and the suggested streamlining of this process brought to them by the Department. Ms. Snyder stated that in the past, they have approved similar projects, but with the recommended streamlined process the Department could approve then report on such projects. Ms. Snyder commented that the Citizens' Advisory Board (CAB) also had the same information and recommended it to the Board. Mr. Cameron explained that going forward from June 1S there will be solar projects that come to the RMLD that will be similar in nature for contractual terms such as pricing, not to exceed fifteen years. Mr. Cameron stated that the RMLD's intent is to have Energy Services negotiate such contracts and have him sign off on such contracts up to a cumulative total of 10 megawatts. By allowing the Department to do this, it alleviates the need for CAB, Power & Rate as well as Board meetings. Regular Session Meeting Minutes 3 June 27,2012 nZport of Board Committee wer&Rate Committee-Vice Chair Snyder Solar Energy Projects-Approval for On-System Projects Mr. Cameron pointed out that once the developers come in solar projects come to fruition quickly. These types of projects arc for the commercial sector, installed on land or roofs which am beneficial to the RMLD because they keep our peak demand down,lower transmission costs,lower forward capacity market costs,increase stability within the system and fm up capacity in the substations. The RMLD will only pay for the output of the plant. It is a win-win situation because the developers are making money. At Upton Drive there was a project for 234 KW and Burlington Avenue for 1.6 megawatts which the Board has seen. Mr. Cameron added that the CAB,Power&Ram Committee and the Board will be informed of any futum projects. Mr. Soli asked if there is a standard power supply agreement that has been vetted by the attorneys which would alleviate additional legal costs. Mr.Camffon replied,yes. Ms. Snyder made a motion seconded by Ms. West that the RMLD Board of Commissioners authorize the General Manager to execute purchase power contracts for on-system solar energy projects up to a cumulative total of 10 megawatts as of June 18,2012,not to exceed a fifteen year period, and under similar contractual terms and conditions as being agreed to recently with solar energy developers. Motion carried 4:0:0. Summit Hydropower,Inc. Mr.Cameron reported that this contract is a small hydro project located in Jewett City,Connecticut. Mr.Cameron explained that the owner of this project does not want to go beyond two years on this contract. The price on the contract is attractive; however,the RMLD is not getting the Renewable Energy Certificates(RECs),in order to minimize the cost per kWh. contract,Ms.Pemmican lied the cost is$600,000 annually. When asked what the total estimated coat of the co t, replied Snyder made a motion seconded by Ms. West that the RMLD Board of Commissioners authorize the General Manager the RMLD to finalize negotiations and execute a contract with Summit Hydropower,Inc.for the purchase of not more than 2 megawatts of hydroelectric power, in a tern not to exceed 2 years and not to include Renewable Energy Certificates, located at Wym Wynd Hydroelectric facility in Jewett City,Connecticut Motion carried 4:0:0. Chairman Pacino stated that since he is on the Power&Rate Committee,he would like the Board to address the Renewable Energy Policy once there is a fifth member on the Board. Chairman Parma,pointed out that he would like to see a cost versus benefit analysis on the REC9. Chairman Pacino said that when Energy Services looks at contracts with or without the RECs as what may potentially be the best way to do this. Discussion of Committees Chairman Pacino said that the Budget Committee,Power&Rate Committee,Public Relations Committee,Policy Committee cannot be addressed until a fifth member is on the Board. Chairman Pacino stated that he is not sure if the committee process is effective and worked property based on what has happened in the last six months as well as after the election. Chairman Pecino pointed out that since he serves on the Power & Rate Committee all five commission members need to be at that meeting as well m members of that committee. Chairman Pacino pointed out that Ms.Snyder said that there was discussion on the RECs at the committee level that never got to the Board level because at that point in time he was not a member of the Power&Rate Committee,he was not aware of those discussions. Chairman Pacino said that the Budget Committee operates effectively with three members. Chairman Pacino pointed out that currently,Ms.West is the only member of the Public Relations Committee and he would like some of the green program be promoted. Chairman Pacino added that the Policy Committee should consist of all five members of the Board. Ms. West said that since some committees consist of three members and them am five members of the Board it seems --dundant as well m not an efficient use of staff time because they are here two evenings presenting initially to a subset then `y the full Board. Ms. West stated that as far as the Power& Rate Committee,the Board is here to oversee this which is a 'hrnetion of the RMLD; she does not understand why them is a separate committee. Ms. West said that she is unsure if the Policy Committee is effective. Ms. West pointed out that for the Public Relations Committee them is no need for a separate committee. Regular Session Meeting Minutes 4 June 27,2012 Discussion of Committees • Ms West stated that she is concerned that a recent press release went out with inaccurate information related to the REC issue,this is a little concerning,and there have been other things not necessarily need to be addressed by a committee. Ms.Snyder said that some of the issues brought to the Power&Rate Committee she feels that it is helpful in have a subset of People that can meet quickly to provide direction to the staff on issues presented to them. It provides them with a sense of what direction to go in, if the Board wants to pursue something or merely touch base. Ms. Snyder stated that she does understand that any committee meeting would be double reporting for the staff. Ms.West said that she understands the need to know something quickly,however,the Chair of the Commission could be reached for his sense-what do you think, Mr. Soli added that there is rarely something that the Board deals with that is terribly contentious and if it is contentious it takes awhile to sort it out,but most of the time we are on cruise control. Chairman Pacino stated that we will hold off on this until we get a fifth member to determine how to proceed. Engineering and Operations Report—May 2012-Mr.Sullivan(Attachment 1) Gaw Update Mr. Sullivan reported that the Gaw project is complete with the final project cost of$6.922 million with the project cost under run of$1.173 million. Mr.Sullivan reported that Projects worked on for the month:Project 3—Upgrading Old Ly wfield Center URD's,Project 5— Reclosers,Project 6—Capacitor Banks,and Project 9— 1 I5kV Disconnect Replacement Switches. Mr. Sullivan reported that 35 cutouts were replaced the past month for a total of 313 fiscal year to date. Mr. Sullivan reported on the Reliability Report and the Customer Average Interruption Duration Index(CAIDI) without the August I l value,for the month the rolling average is 56 minutes. The System Average Interruption Frequency Index(SAIF[)on average frequency it is very low,static and the roiling average • is similar m last month. The Months Between Interruptions(MBTI)is at 30 months from 29.3 months between interceptions which is collective of low system wide outages for RMIA's customers. Number of calls for the month was 96;outage incidents 17;customers affected 337; feeder outages 0;area outages 13; and 5 service outages. Mr.Sullivan reported that in June during the heat wave 6 transformers were replaced. Mr. Sullivan stated that on the meter upgrade project approximately 20,000 have been installed year to date. Mr. Soli asked on the meter installation has anything been done on the radios on the receivers. Mr. Sullivan replied that they are currently working on the network transmission between the CCU and the RMLD. Mr. Soli inquired is this the first step. Mr. Sullivan responded that they are working on the fust one right now,and it's going well. The RMLD's fiber splicing contractor is out there every day. Ms.Snyder asked if there was a bill in last week's payables that is included in here. Mr.Sullivan replied that it is included in here and should have been paid in May. Mr.Camemn said that he will get back to Ms.Snyder on the payables. Power Supply Report—May 2012—Ms.Parenteau(Attachment 2) Ms. Parenteau reported that RMLD's load for May was approximately 58 million kWhs which was relatively Bat compared me to May 2011. RMLD's energy cost cain at approximately$2.1 million and that is equivalent m a little over$.036 per kilowatt how. Ms. Parenteau stated that the Fuel Charge adjustment was set at $.0475 per kilowatt how for the month of May, the sales totaled 49 million kilowatt hours, as a result of that the RMLD over collected by approximately $212,000 resulting in a Deferred Fuel Cash Reserve balance of$2.65 million. The Fuel Charge increased to $.05 for the month of June and it is currently projected to remain at$.05 for the month of July. The RMLD purchased about 21% of its energy requirements from the ISO New England Spot Market and that was at an approximate arcual cost of about$22 per megawatt how. Mr. Soli complimented Ms. Parenteau on being a good negotiator • for that rate. Ms. Parenteau reported on the Capacity side the RMLD hit a peak demand of 112 megawatts on May 31,2012 at 5:00 p.m., the average temperature was about 80 degrees and this compares to a peak demand last year of 121 megawatts on May 27, 2011 at 4:00 p.m. the average temperature was about 82 degrees. Regular Session Meeting Minutes 5 June 27,2012 )wer Supply Report—May 2012—Ms.Parenteau(Attachment 2) 8. Parenteau said that the RMLD's monthly capacity requirement was set at 200.9 megawatts; the total dollars paid for capacity totaled$1.35 million which is equivalent to approximately$6.72 per kilowatt month. Ms.West asked if the smaller solar projects are reflected in here or are they outside of here. Ms.Parenteau responded that it will be parr of purchase power and would be reflected in Table 1 and Table 4. Ms. Snyder had a question on Table 4 regarding the cost of the power them are zeros however there are casts for capacity. Ms. Parenteau explained not all projects with thein suppliers come with capacity. Ms. Parentem pointed out that the recent RFP that the RMLD went out for was for energy only so there is no capacity associated with those particular contracts. Ms. Snyder asked about Stonybrook Peaking. Ms.Parenteau responded that the RMLD is a joint owner of this power plant with a fixed payment and in May there was no generation because it was not called upon to run due to its pricing. Ms. Pmeateau added that Mr. Soli inquired on a recent downgrading by banks on Moody's as well as Standard and Pours. There is one contract with JP Morgan whose rating went from AAA3 to A2 which is still investment grade therefore had no affect on that contract. Financial Report—May 2012—Mr.Fournier(Attachment 3) Mr.Fournier reported on the Financial Report for May 2012 which represents the fust eleven mmnths of fiscal year 2012. Mr.Fournier reported that the Net Income or the positive change in Net Assets was$168,000 increasing the you to date Net Ia rme to$3.2 million; year to date budgeted Net Income is$4.7 million resulting Net Income being under budget by$1.5 million or 32%. Mr. Fournier stated that acmal you to date Fuel Expenses exceeded Fuel Revenues by $409,000. Year to date Base Revenues are under budget by$2.6 million or 6%. Actual Base Revenues are at$40.8 million compared to the budgeted tt amount of$43.4 million. Year to date Purchase Power Base expense is under budget by$1.9 million or about 8%. Actual - chase Power Base costs were at$22.7 million compared to the budgeted amount of$24.7 million. Mr.Foumier reported that the Operating and Maintenance expenses combined arc under budget by a little leas it=$286,000 or 2.7% with expenses at $10.3 million compared to the budgeted meant of$10.6 million. Depreciation Expense and Voluntary Payments to the Towns were on budget and those payments went out this month to the four towns based on net plant per the Twenty Year Agreement which totaled $677,000. Operating Fund balance was at$9.9 million, Capital Fund $3.3 million, Rate Stabilization Fund $6 million, Deferred Fuel Fund $2.6 million, and the Energy Conservation Fond balance was at$262,000. Year to date kilowatt hour sales were 626 million which is about 23.9 million kilowatt hours or 3.7%behind last year's actual figure. Mr. Fournier pointed out that for the Halloween snowstorm this past October, the RMLD qualified for FEMA reimbursement. Due to the hard work of both the Engineering and Operations and Accounting Departments, with special thanks to Peter Price,Tom O'Connor and Steve Kazanjian for their efforts,the RMLD report was approved on the first pass for$400,000 (this is only reimbursable up to 75%). Mr.Fournier said that he is uncertain when the RMLD will receive the funds. Ms.West and Chairman Pacino complimented the Department on a goodjob for the filing. Mr.Fournier reported that on the budget variance side,cumulatively the five divisions are under budget by$345,000 or 2%. Reappointment of Accounting and Business Manager Chairman Pacino reported that under the RMLD Charter the Board employs Bob Fournier in the position of Accounting and Business Manager. The last time this was done was ten years ago and it has been seamless since then. Chairman Pacino stated that he wants a reaffirm that if Mr. Fournier has anything he can come to them. This happened as a result of the Inspector General investigation in which there was no access to the Board. Mr. Soli said that this also needs to be done for the General Manager since his Employment Agreement states that each August the Board should vote to continue his employment. In August there should be a similar motion. `s. Snyder made a motion seconded by Mr. Soli that the Reading Municipal Light Department Board of Commissioners reappoint Robert Funnier as the RMLD's Accounting and Business Manager. Motion carried 4:0:0. Regular Session Meeting Minutes 6 June 27,2012 Payables Warrant Signature Chairman Patina stated that he put this on the agenda because three commission members sign the warrant with one commission member signing the payroll. Charman Pacino said that they have gone to the town and are looking for the requ cement for three signatures. The interpretation from the town is the Board needs to sign which means three out of five members. In the Town Charter it states that both the payroll and warrants payable are to be signed. He is not sure why the warrant is three signatures are needed whereas the payroll requires one. Chairman Pacino said that he would like to designate one or two members sign the warrant to represent the Board. Ms. West said that the section of the charter sent to than, states sign-off on the payables and warrant. There are other sections within that it states by a majority of the Board,but does not state in this section the number of the members of the Board. It would make sense to have this consistent to have one person sign on behalf of the Board. Mr. Cameron said that he looked at the same sentence and has spoken to the Town Manager; however, it is the Town Manager's opinion is that it is a majority of the Board. Ms. Snyder asked how long this has been the process. Mr. Cameron replied since he has been here in 1988 the warrant required three signatures. Chairman Patina recollected with the Charter change when he came on the commission it required three signatures for the Board which consisted of three members,but also the Board of Selectmen signed Ms. Snyder asked what the town does with the bills. Mr. Cameron responded that three school committee members sign their warrant and the Selectmen do not sign thein warrant, Peter Hechenbleilmer does. Ms. West added that when it talks about the Town Manager's responsibilities are stated and it excludes the RMLD's payables from that. Chairman Pacino polled the Board to obtain their input of where the warrant issue should be heading. Chairman Pacino would like to see a motion put in place that one or two members of the commission will be designated to sign the warrant. Ms. West stated that she is in agreement with Chairman Pat ine's suggestion. Ms. Snyder said that it does not make sense to have three people coming in every weekend to sign. Mr.Soli said that he bas no complete thoughts on that subject;he needs to think about it Chairman Pacino added that when the fifth person comes in the commission it can be revisited. Ms. West said that she would like to propose one person with a back up to cover when a member is not available, however any commissioner can come in at any point if they would like to spot check the payables. Chairman Pacino pointed out that there are many controls in place for the warrant. Mr.Cameron explained how the account payable process works. Ms.West added that by the time you get to the third person in the review process there is nothing new. Mr. Soli added that since Policy 19 defines Board actions, perhaps this needs to be assigned to the Policy Committee to come up with recommendations. Chairman Patina said that the warrant signature issue can be assigned to the Policy Committee,however would like to keep this in motion within the next two months. General Manager's Report—Mr.Cameron Report on RMLD's Telephone System Mr. Cameron stated that in February he had a memo and reported on what the RMLD's telephone system's capabilities are. This was issue was prompted by how the RMLD phone system handles inquiries during severe outage situations. Mr. Cameron reported that the RMLD can look into procuring a new phone system or increase the number of phone lines that handle incoming calls that would provide messaging updates about the outages that RMLD customers listen to. The RMLD increase in lines for messaging will expand the capability of twenty-four incoming lines. The RMLD went out to bid to increase the incoming messaging lines from its content eight to twenty-four. The current company that maintains the RMLD's phone system was awarded the bid. RMLD Calendar Mr. Cameron reported that he informed the Board that the RMLD has made a public apology for a culturally insensitive picture that was included in RMLD's calendar for the month of September. Mr.Cameron said that it was a mistake;it should have not gone out and,he apologized for it. We have spoken to a cultural diversity consultant that the RMLD has utilized in the past for training. The apology has gone to eleven newspapers in the area. Mr. Cameron said that me going to continue and enhance the cultural diversity training,going to set up a cultural diversity committee to look at items that ar sent out by the RMLD and he is going to meet with our cultural diversity consultant and people within Massachusetts to discuss this issue. • Chairman Pacino said that it is unfortunate and for those who are oDended he speaks on behalf of the Board that they apologize for that as well. Mr. Soli added we apologize. Ms. Snyder stated that she would like a report back on the training and any responses of customers calling in due to the newspaper articles. Ms. Snyder added that she was very disappointed. 7 Regular Session Meeting Minutes June 27,2012 G.L.Chapter 30B Bids—Material(Attachment 4) 1246 Capacitor Bank Controls Mr. Sullivan reported that this bid was sent out a sixteen perspective bidders on May 9 with three respondents. The total capital budget allocation is$30,000. One bidder was eliminated because they took exception to RMLD's warranties and the second bidder was eliminated because their unit was not Ethernet ready. Mr.Cameron added that they went out to bid thinking it would come in over$25,000 that is why it was brought to the Board although it is not over$25,000. Mr. Soli made a motion seconded by Ms.West that bid 201246 for SCADA-Ready Capacitor Bank Controls be awarded to: Power Tech (UPSC) for a total cost of$19,683.00 as the lowest qualified bidder on the recommendation of the General Manager. Motion carried 4:0:0. 2012-48 Licensed Site Professional Services Mr. Sullivan reported that this bid was sent out to sixteen perspective bidders on June 4 with two respondents. Two bids were received one was from Cushing, Jammallo, and Wheeler, Inc., and a no bid from Vineyard Engineering & Environmental Services. Mr.Sullivan said that one thing not listed is the fine Cushing,]amtnallo,and Wheeler,Inc.had,but was contained in their bid. Discussion followed. Mr. Soli made a motion seconded by Ms.West that bid 2012-48 for Licensed Site Professional(LSP)Services be awarded to Cushing,Jammallo,and Wheeler,Inc.,for a three year period beginning July,20122 fo1r an estimated cost of ost qualified bidder.00 on the per year based on a 3 year average at the rates indicated in their price proposal, as the recommendation of the General Manager. �Motion carried 3:1:0. Ms.Snyder voted against this motion. 1411rneral Discussion Ms. Snyder said that since them has been discussion at this meeting,for a single commission member to review the payables that she would like an issue on the payables addressed. Ms. Snyder stated that except if there is an emergency,the purchase order should be prepared first so the accounting is very clear. The PO is drawn first then the order is made to prevent the bill pre-dating the PO. BOARD MATERIAL AVAILABLE BUT NOT DISCUSSED Rate Comparisons,June 2012 E-Mail responses to Account Payablefl ayroli Questions RMLD Board Meetines Tuesday,July 10,2012-Meet with the Town of Reading—Board of Selectmen Wednesday,July 25,2012-Secretary for the July 25 will be Ms.West. Wednesday,August 29,2012—Ms.Snyder stated that she will not be in attendance at this meeting. Citizens' Advisory Board Meetine Tuesday,August 7,2012—RMLD—7:00 pm Adjournment At 9:07 p.m.Ms. West made a motion seconded by Mr.Soli to adjourn the Regular Session. Motion carried 4:0:0. A true copy of the RMLD Board of Commissioners minutes as approved by a majoriry of the Commission. Robert Soli,Secretary RMLD Board of Commissioners y 00 u r. 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High Capacity Tie 4W1 813W8 Franklin Street- Reading - Complete 3. Upgrading of Old Lynnfield Center URDs - Engineering labor. SCADA Projects 4. RTU Replacement at Station 4 - Reading - No activity. Distribution Automation (DA) Projects 5. Reclosers - Engineering labor; built and assembled frames for rec/osers; installed disconnect switches; 6. Capacitor Banks- Install and energize new capacitor banks on Lowell Road and Elm Street, North Reading; Main Street, Lynnfield; and Fordham Road, Wilmington; Line Crew, Engineering, and Senior Techs labor 7. SCADA Radio Communication System - No activity. Station Upgrades 8. Relay Replacement Project - Station 4 - Reading - Purchased relays. 9. 115 kV Disconnect Replacement - Station 4 - Reading - Senior Techs and Line Crew labor to install disconnect switches. New Customer Service Connections 12. Service Installations - Commercial/Industrial Customers-This item includes new service connections, upgrades, and service replacements for the commercial and industrial customers. This represents the time and materials associated with the replacement of an existing or installation of a new overhead service, the connection of an underground service, etc. This does not include the time and materials associated with pole replacements/installations, transformer replacement/installations, primary or `. secondary cable replacement/installations etc. This portion of the project comes under routine construction. Notable: 30 Haven Street Condos, Reading, 35 Upton Drive, Wilmington (Solar Project), and 1 Burlington Avenue, Wilmington (Solar Project). 1 13. Service Installations — Residential Customers—This item includes new or upgraded overhead and underground services, temporary overhead services, and large underground development. 14. Routine Construction—The drivers of the Routine Construction budget category YTD are listed. This is not an inclusive list of all items within this category. Pole SettinglTranslars $295,182 Maintenance Overhead/Underground $769,343 Projects Assigned as Required $426,731 Pole Damage includes knockdowns some reimbursable $41,694 Station Group $2,967 Hazmat/Oil Spills $3,118 Porcelain Cutout Replacement Program $7,642 Lighting Street Light Connections $101,114 Storm Trouble $80,356 Underground Subdivisions $57,760 Animal Guard Installation $66,982 Miscellaneous Capital Costs $338,855 TOTAL $2,191,744 *In the month of May three cutouts were charged under this program. Approximately 32 cutouts were installed new or replaced because of damage • making a total of 35 cutouts replaced this month. • 2 Reliability Report • Two key industry standard metrics have been identified to enable the RMLD to measure and track system reliability. A rolling 12-month view is being used for the purposes of this report. Customer Average Interruption Duration Index (CAIDI)– Measures how quickly the RMLD restores power to customers when their power goes out. CAIDI =Total of Customer Interruption Duration for the Month in Minutes/Total number of customers interrupted. RMLD 12 month system average outage duration– 64.14 minutes RMLD 4 year average outage (2006-2009) –50.98 minutes per outage On average, RMLD customers that experience an outage are restored in 64.14 minutes. 180.00 160.00 155.09 m 140.00 C 120.00 W 100.00 78.30 O 80.00 --- 65.57 70.61 _. 62.54 E 60.00 51. 8 57.05 52.88 52. p 4 .90 44.4 40.00 2.9 U 20.00 . 0.00 --- foo 3J` PoA yeQ UC` QQ� 10a --!—MonthlyY minutes per outage -- RMLD 12 month system average outage,duration 64.14 —RMLD 4 ar avers a outage duration30.98 (2006-2009) 3 System Average Interruption Frequency (SAIFI)– Measures how many outages each customer experiences per year on average. . SAIFI =Total number of customer's interrupted /Total number of customers. RMLD 12 month system average - .40 outages per year RMLD 4 year average outage frequency - .82 The graph below tracks the month-by-month SAIFI performance. 1.00 0.91 0.90 p 0.80 N cc 0.70 M 0.60 0.50 ° 0.50 a ° 0.40 0 1 d 0.30 N.21 IL 0.20 11 0.10 0.00 sz'rP Se Ou^ �° O� )a Q° �'° PQ tai —�RMLD monthly outage frequency RMLD 12 month system average outage frequency .40 RMLD 4 year average outage frequency .82 (2006-2009) Months Between Interruptions (MBTI) Another view of the SAIFI data is the number of months Reading customers have no interruptions. At this time, the average RMLD customer experiences an outage approximately every 30 months. 4 ATTACHMENT 3 To: Vincent Cameron From: Energy Services Date: June 20, 2012 Subject: Purchase Power Summary—May, 2012 Energy Services Division(ESD)has completed the Purchase Power Summary for the month of May, 2012. ENERGY The RMLD's total metered load for the month was 57,990,756 kwh, which was relatively flat(0.6% increase),compared to the May, 2011 figures. Table 1 is a breakdown by source of the energy purchases. Ask TABLE 1 %of Amount of Cost of Total Total$ $as a Resource Energy Energy Energy Costs % (kWh) ($/Mwh) Millstone#3 3,691,155 $6.99 6.35% $25,792 1,23% Seabrook 4,985,534 $6.12 8.58% $40,504 1.93% Stonybrook Intermediate 693,742 $54.76 1.19% $37,989 1.81% JP Morgan 5,193,000 $55.52 8.94% $288,335 13.74% Ne#Era 5,819,000 $43.57 10.02% $253,526 12.08% NYPA 2,174,687 $4.92 3.74% $10,699 0.51% ISO Interchange 12,296,775 $22.47 21.17% $276,255 13.16% NEMA Congestion 0 K00 0.00% -$303,952 -1648% Coop Resales 94,307 $143.62 0.16% $13,544 0.65% Macbuarie 19.948,800 $58.55 34.34% $1,168,055 55.66% Braintree Watson Unit 544,711 $52.98 0.94% $28,861 1,38% Swift River Projects 2,643.823 $97.93 4.55% $258,907 12.34% Stonybrook Peaking 0 $0.00 0.00% $34 0.00% Monthly Total 58,085,534 $36.13 100.00% $2,098.551 100.00% Table 2 breaks down the ISO interchange between the DA LMP Settlement and the RT • Net Energy for the month of May, 2012, Table 2 Amount Cost % of Total Resource of Energy of Energy Energy (kWh) ($/Mwh) ISO DA LMP• 12,504,915 28.89 21.53% Settlement RT Net Energy" -208,140 367.79 -0.36% Settlement ISO Interchange 12,296,775 22.47 21.17% (subtotal) independent System Operator Day-Ahead Locational Marginal Price "Real Time Net Energy CAPACITY The RMLD hit a demand of 112,240 kW, which occurred on May 31,2012 at 5 pm. The RMLD's monthly UCAP requirement for May, 2012 was 200,926 kWs. Table 3 shows the sources of capacity that the RMLD utilized to meet its requirements. Table 3 Cost Amount ($/k W- %of Total Source (kWs) month) Total Cost$ Cost Millstone k3 4,991 51.72 $258,126 19.13% Seabrook 7,910 49.81 $393,987 29.20% Stonybrook Peaking 24,981 2.01 $50,292 3.73% Slonybrook CC 42,925 3.67 $166,056 12.31% NVPA 4,666 3.07 $14,347 1.06% Hydro Quebec 4,274 0.00 $15,146 1.12% Braintree Watson unit 10,520 10.61 $111,641 8.27% ISO-NE Supply Auction 100,659 3.37 $339,627 25.17% Total 200,926 $6.72 $1,349,221 100.00% • Table 4 shows the dollar amounts for energy and capacity per source. Table 4 Cost of %of Amt of Energy Power Resource Energy Capacity Total cost Total Cost (kWh) (MWh) Millstone#3 $25,792 $258,126 $283,918 8.23% 3,691,155 0.0769 Seabrook $40,504 $393,987 $434,491 12,60% 4,985,534 0.0872 Stonybrook Intermediate $37,989 $166,056 $204,045 5.92% 693,742 0.2941 Hydro Quebec $0 $15,146 $15,146 0.44% - 00000 JP Morgan $288,335 $0 $288,335 8.36% 5,193,000 0.0555 NeOEra $253,526 $0 $253,526 7.35% 5,819,000 0.0436 NYPA 810,699 $14,347 $25,017 0.73% 2,174,687 0.0115 ISO Interchange $276,255 $339,627 $615,882 17.86% 12,296,]]5 0.0601 Name Congestion 4303,952 $0 4303,952 -8.82% - 0.0000 MacQuarie $1,168,055 $0 $1,168,055 33.88% 19,948,800 0.0586 Braintree Watson Unit $28,861 $111,641 $140,502 4.08% 544,711 0.2579 Swift River Projects $258,907 $0 5256,907 7.51% 2,643,823 0.0979 Coop Resales $13,544 $0 $13,544 0.39% 94,307 0.1436 Stonybrook Peaking $34 $50,292 $50,326 1.46% - 0.0000 Monthly Total $2,098,551 $1,349,221 $3,47,772 100.00% 58,085,534 0.0594 Renewable Resources TRANSMISSION The RMLD's total transmission costs for the month of May were$600,009. This is a decrease of 2%from the April transmission cost of$613,473. In May, 2011 the transmission cost were$574,627. Table 5 Current Month Last Month Last Year Peak Demand(kW) 112,240 104,469 121,532 Energy(kWh) 58,085,534 52,565.631 57,739,678 Energy(S) $2.098551 $2.154,730 $3.015,862 Capacity($) $1,349,221 $1,352.937 $1,524,643 Transmission(S) $600,009 $613,473 $574,627 Total $4,047,782 $4,121,140 $5,115.132 L ! - - - - , � § B « ! ■ ! - } ! - . / , ! - ! - ! . , : § : ! ■ . ■ � » r = � ) 222 : ! $ k { g ■ § [ / [ } / ) � » � » l . � EE ATTACHMENT Dt: June 21,2012 • To: RMLB,Vincent F. Cameron,Jr., Jeanne Foti Fr: Bob Fournier Sj: May 31,2012 Report The results for the eleven months ending May 31, 2012, for the fiscal year 2012 will be summarized in the following paragraphs. 1) Change in Net Assets: (Page 3A) For the month of May,the net income or the positive change in net assets was $168,536,increasing the year to date net income to $3,193,230. The year to date budgeted net income was $4,688,354, resulting in net income being under budget by$1,495,123 or 31.89%. Actual year to date fuel expenses exceeded fuel revenues by$409,603. 2)Revenues: (Page 11B) ',.. Year to date base revenues were under budget by$2,614,771 or 6.01%. Actual base revenues were$40.8 million compared to the budgeted amount of$43.4 million. ® 3)Expenses: (Page 12A) I' *Year to date purchased power base expense was under budget by$1,971,863 or 7.99%. Actual purchased power base costs were $22.7 million compared to the budgeted amount of$24.7 million. *Year to date operating and maintenance (O&M) expenses combined were under budget by$286,843 or 2.69%. Actual O&M expenses were$10.3 million compared to the budgeted amount of$10.6 million. *Depreciation expense and voluntary payments to the Towns were on budget. 4) Cash (Page 9) *Operating Fond was at $9,892,165. *Capital Fund balance was at$3,286,854. * Rate Stabilization Fund was at$6,074,335. * Deferred Fuel Fund balance was at$2,645,621. * Energy Conservation Fund balance was at$262,121. 5)General Information: Year to date kwh sales (Page 5)were 626,748,638 which is 23.9 million kwh or 3.67%,behind last year's actual figure. GAW revenues collected ytd were $626,798 bringing the total collected since inception to $1,233,970. 6)Budget Variance: Cumulatively,the five divisions were under budget by$345,480 or 2.0%. FINANCIAL REPORT MAY 31 , 2012 • ISSUE DATE : JUNE 21 , 2012 TONE OF READING, HA88ACHDSHTTS HGNICIPAL LIGHT DEPARTMENT BUSINESS-TYPE PROPRIETARY POND STAT@IHH'f OF NET ASSETS 5/31/12 PREVIOUS YEAR CURRENT YEAR ASSETS CURRENT UNRESTRICTED CASH IS CH A P.9) 815901981.06 9,895,165.01 RESTRICTED CASH IS CH A P.9) 16,387,792.35 19,162,596.07 RESTRICTED INVBSTTffiNTS (SM A P.9) 2,200,000.00 0.00 RECEIVABLES, NET (SCH B P.30) 6,809,951.83 6,276,981.98 PREPAID EXPENSES (SCM B P.10) 9151909.52 1,029,152.23 INVENTORY 1,652,115.35 1,504,841.60 TOTAL CURRENT ASSETS 3fi.556.750.31 37,068,736.89 NONCURRENT INVESTMENT IN ASSOCIATED CO (SCH C P.2) 85,253.67 61,574.36 CAPITAL ASSETS, NET (BCH C P.2) 6],]09,105.13 68,582,488.36 TOTAL NONCURRENT ASSETS 6].]99.358.80 68,644,062.72 TOTAL ASSETS 104,351.108.91 106.512.]99.61 LIABILITIBS CURRENT Q ACCOUNTS PAYABLE 6,055,263.53 4,583,936.92 CUSTONER DEPOSITS 559,235.03 625,662.49 CUSTONER ADVANCES FOR CONSTRUCTION 294,124.56 348,505.17 ACCRUED LIABILITIES 2,366,953.66 1,223,183.70 TOTAL CURRENT LIABILITIES 8.275,576.18 6,781,280.28 NONCURRENT j ACCRUED EMPLOYEE COMPENSATED ABSENCES 3,020,032.75 2,934,698.58 TOTAL NONCURRENT LIABILITIES 3.020.032.75 2,934,698.58 li TOTAL LIABILITIES 11.295.fi09.53 9.715,986.86 NET ASSETS INVESTED IN CAPITAL ASSETS, NBT OF RELATED DEBT 67,709,105.13 68,582,488.36 RESTRICTED FOR DEPRECIATION POND (P.9) 4,487,842.36 3,286,854.31 UNRISTRICTED 20,858,551.89 24,927,470.00 TOTAL NET ASSETS (P.3) 9].055.499.30 96,796,812.75 TOTAL LIABILITIES AND NET ASSETS 104.351.108.91 106.512,]99.61 IL TOM OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT NONCURRENT ASSET SCHEDULE 5/31/13 SCHEDULE C PREVIOUS YEAR CURRENT YEAR SCHEDULE OF INVESTMENTS IN ASSOCIATED COMPANIES NEN ENGLAND HYDRO ELECTRIC 23,538.60 13,631.19 NEN ENGLAND HYDRO TRANSMISSION 61,715.07 48,943.17 TOTAL INVESTMENTS IN ASSOCIATED COMPANIES 85,253.67 61.574.36 SCHEDULE OF CAPITAL ASSETS LAND 1,365,843.33 1,365,841.33 STRUCTURES AND IMPROVEMENTS 6,886,443.43 6,778,053.53 EQUIPMENT AND FURNISHINGS 13,499,188.19 13,032,604.15 INFRASTRUCTURE 46,057,631.38 47,505,988.46 TOTAL CAPITAL ASSETS, NET 67.709.105.13 68.583.488.36 TOTAL NONCURRENT ASSETS 67794,358.80 68.644,063.73 1]1 TONS OF R.INO, NASSACHN9RTTS MUNICIPAL LIGNT DBPARTUENT BUSINESS-TYPE PROPRIETARY POND STATERS T OF REVENGES, EXPENSES AND CHANGES IN POND NBT ASSETS 5/31/12 MONTN MONTH LAST YEAR CORRBrr YEAR YTD t LAST YEAR CGRAR3T YEAR TO DATE TO DATE CHARGE OPERATING REVENGES: (SCM D P.11) BASE REVENGE 3,320,456.79 3,230,775.49 41,629,209.20 40,872,659.51 -1.62% FUEL REVBNOB 1,681,181.10 3,344,120.24 36,985,800.09 32,653,406.45 -11.71% PURCHASED POWER CAPACITY 37,591.24 (9,376.89) 1,318,600.36 (119,068.00) -109.03% PORPEITED MEM OUT A 72,044.18 55,711.23 934,577.34 829,403.37 -11.25% ENERGY CONSERVATION REVENUE 34,534.58 48,567.85 460,055.02 557,251.34 11.13% GAN REVENUE 50,129.95 49,363.61 510,743.82 626,798.83 22.72% NYPA CREDIT (37,496.39) (33.019.19) (682.791.67) (596,184 54) -12.66% TOTAL OPERATING REP1(4UE3 6,156,441.45 5,606,142.34 81,156,282.16 74,824,266.96 -7.50% OPERATING EBPENBES: (SCH E P.12) PURCEASED PONBR BASE 2,100,655.69 1,952,992.83 25,181,471.63 22,707,982.16 -9.82% PURCHASED POWER FUEL 3,015,861.75 1,098,550.90 36,336,953.37 32,466,825.39 -10.65% OPERATING 625,589.44 720,712.99 7,774,527.39 7,846,508.34 0.93% mrSTESANCB 228,341.75 100,748.53 3,592,025.07 2.530,198.77 -29.56% DEPRECIATION 287,729.05 296,027.47 31165,019.55 3,156,302.17 2.08% VOL. PAYMENTS TO TONNE 110,000.00 113.000.00 1.205.685.00 1.139,186.00 2.76% TOTAL OPERATING EIPEN3ES 6,368,177.68 5,362,042.73 77,255,882.01 70,047,002.85 -9.33% OPERATING INCOME (209,736.23) 324,099.62 3,900,400.15 4,777,264.11 32.48% OPERATING REVENUES (E)OPENSES) CONTRIBUTIONS IN AID OF CONST 14,72D.64 0.00 61,854.66 54,965.54 -11.18% RETURN ON INVESTHENT TO READING (180,990.00) (183,B29.75) (11990,890.00) (2,022.127.25) 1.57% INTEREST INCORE 3,089.09 3,573.46 9B,278.65 77,135.65 -21.51% INTERNET EXPENSE (1,003.48) (503.00) (13,311.11) (7,234.50) -45.658 OTHER (5036 AND ANORT) 2,405.00 25,197.40 179,272.42 313,226.73 74.72% TOTAL NONOPERATING REV (EXP) (161.775.75) (155.562.89) (1,664.765.38) (1,584.033.83) -4.85% CHANGE IN NET ASSETS (371.514.95) 168.536.73 2,235,634.77 3,193,230.28 42.83% NBT "SETS AT BEGINNING OF YEAR 90,819,864.61 93,603,582.47 3.07% NET ASSETS AT RED OF NAY 93.055,499.38 96.796,812.75 4.02% 1)1 TOWN OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT BUSINESS-TYPE PROPRIETARY FUND • STATEMENT OF REVENUES, EXPENSES AND CHANGES IN POND MET ASSETS 5/31/12 ACTUAL BUDGET % YEAR TO DATE YEAR TO DATE VARIANCE+ CHANGE OPERATING REVENUES: (SCH P P.11B1 BASE REVENUE 40,872,659.51 43,487,431.00 (1,614,]]1.49) -6.01% FUEL REVENUE 32,653,406.45 37,373,802.00 (4,]10,395.551 -12.63% PURCHASED POWER CAPACITY (119,068.00) (123,503.00) 4,435.00 -3.59% FORFEITED DISCOUNTS 829,403.37 956,724.00 (127,320.63) -13.31% ENERGY CONSERVATION REVENUE 557,251.34 481,]1].00 75,534.34 15.68% GAN REVENUE 626,798.83 635,943.00 (9,144.17) -1.44% NYPA CREDIT 1596,184.54) (550,000.00) (46.184.54) 8.40% TOTAL OPERATING REVENUES 74,824,266.96 82,262,114.00 (7,43],84].04) -9.04% OPERATING EXPENSES: (SCH G P.12A) PURCHASED POWER BASE 22,]0],982.18 24,679,846.00 (1,971,663.82) -7.99% PURCHASED POWER FUEL 32,466,825.39 36,321,863.00 (3,855,037.61) OPERATING 7,846,508.34 0,100,129.00 (153,620.66) -3.13% MAINTENANCE 2,530,198.77 2,563,422.00 (33,223.23) -1.30% DEPRECIATION 3,256,302.17 3,300,000.00 (43,697.83) -1.31% VOLUNTARY PAYMENTS TO TOWNS 1,239,186.00 1,243.000.00 (3.014.00) -0.31% TOTAL OPERATING EXPENSES ]0,04],002.85 76,103,260.00 (6,161,257.15) -8.08% OPERATING INCOME 4,777,264.11 6,053,854.00 (1,276,589.89) -21.09% • NONOPHFATING REVENUES (EXPENSES) CONTRIBUTIONS IN AID OF CONST 54,965.54 400,000.00 (345,034.46) -06.26% RETURN ON INVESTMENT TO READING (2,022,127.25) (2,035,000.00) 12,672.75 -0.63% INTEREST INCOME 77,135.65 165,000.00 (87,864.351 -53.25% INTEREST EEPERSE (7,234.50) (51500.00) (1,734.50) 31.54% OTHER )MDSE AND AMORT) 313,226.73 110,000.00 203,226.73 184.75% TOTAL NONOPERATING REV (BEP) (1,584,033.83) 11,365.500.001 (218,533.83) 16.00% CHANGE IN NET ASSETS 3,193,230.28 4,688,354.00 (1,495,123.72) -31.89% MET ASSETS AT BEGINNING OF YEAR 93,603,582.47 93,603,582.47 0.00 0.00% MET ASSETS AT END OF MAY 96,]96,812.]5 98 291 936.47 (1.495,123.721 -1.52% ( 1 = ACTUAL ORDER BUDGET D.) TOM OF READING. MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT RECONCILIATION OF CAPITAL FUNDS 5/31/12 SOURCE OF CAPITAL FUNDS: DEPRECIATION FUND BALANCE 7/1/11 4,299,944.13 CONSTRUCTION FUND BALANCE 7/1/11 0.00 INTEREST ON DEPRECIATION FUND PY 12 10,880.95 DEPRECIATION TRANSFER PY 12 3,256,302.17 FORCED ACCOUNTS REIMBURSEMENT 0.00 GAN SUBSTATION (PY 12) 0.00 TOTAL SOURCE OF CAPITAL FUNDS 7,565,135.15 USE OF CAPITAL FUNDS: PAID ADDITIONS TO PLANT THRU MAY 4,293,280.94 PAID ADDITIONS TO DAN THEO MAY (15,D00.00) TOTAL USE OF CAPITAL PONDS 4,278,28D.94 ® GENERAL LEDGER CAPITAL FONDS BALANCE 5/31/12 3.286.854.31 PAID ADDITIONS TO DAN FROM PY 12 (15,000.00) PAID ADDITIONS TO DAN FROM FY 11 531,784.00 PAID ADDITIONS TO GAN PROM FT 10 1,372,876.00 PAID ADDITIONS TO GAN FROM PY 09 3,136,764.00 PAID ADDITIONS TO DAN PROM FY 08 1,895,975.00 TOTAL 6.922 399.00 Iq TOWN OF READING, MASSACHUSETTS MUNICIPAL LIGHT DHPARTMBRT SALES OF KILOWATT HOURS . 5/31/13 MONTH MONTH LAST YEAR CURRENT YEAR YTD % SALES OF ELECTRICITY: LAST YEAR CURRENT YEAR TO DATE TO DATE CHANGE RESIDENTIAL SALES 16,024,893 15,722,953 239,846,917 228,226,577 -4.84% COMM. AND INDUSTRIAL SALES 32,784,610 31,290,950 381,689,568 370,441,334 -2.95% PRIVATE STREET LIGHTING 72,646 73,075 792,756 804,208 1.44% TOTAL PRIVATE CONSUMERS 48.882,149 47,086,978 622,329,241 599,472 119 -3.67% MUNICIPAL SALES: STREET LIGHTING 239,009 237,586 2,627,623 2,625,863 -0.07% MUNICIPAL BUILDINGS 675,781 713,339 9,137,773 8,740,381 -4.35% TOTAL MUNICIPAL CONSUMERS 914.790 950.925 11,765,396 11,366,244 -3.39% SALES FOR RESALE 195,043 202,644 3,173,498 2,960,303 -6.69% SCHOOL 1,126,807 1,111,885 13,355,501 12,950,073 -3.04% TOTAL KILOWATT HOURS SOLD 51.118,709 49,353.432 650.622.636 626,798,fi38 -3.67% (sl TOWN OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT KILOWATT HOURS SOLD BY TOWN 5/31/12 TOTAL READING LYNNFIELD NO.RERDING WILMINGTON BIRTH RESIDENTIAL 15,722,953 5,068,403 2,160,765 3,665,493 4,828,292 cow R IMO 31,290,950 3,938,431 334,657 4,784,753 22,333,109 PVT ST LIGHTS 73,075 13,737 1,360 21,276 36,702 POS ST LIGHTS 237,586 80,536 32,480 40,043 84,527 SONI BUGS 713,339 173,208 223,698 145,134 271,299 SALES/RESALE 202,644 202,644 0 0 0 SCHOOL 11111,885 395,514 338,889 140,760 336,722 TOTAL 49.35].433 9.873.473 2,791,849 8.797.459 37 890.651 YEAR TO DATE RESIDEPTIAL 328,326,577 71,062,373 31,961,479 53,304,898 71,097,827 COHN 6 IND 370,441,334 46,930,641 2,962,600 57,312,471 263.327,622 PVT ST LIGHTS 804,200 152,727 14,960 237,416 399,105 POB ST LIGHTS 2,625,863 885,396 357,022 439,172 944,273 NOMI BUGS 8,740,381 3,274,894 1,491,155 1,697,173 3,277,159 SALES/RESALE 2,960,203 2,960,202 0 0 0 SCHOOL 12,950,073 4,619,844 2,808,363 11662,200 31559,666 TOTAL 626.748,638 139,694,077 39.595.579 114.65J JJ0 34].BOS.fi52 LAST YEAR TO DATE RESIDENTIAL 239,846,917 75,421,333 33,638,637 56,042,692 74,754,265 COM4 6 IND 301,609,568 47,593,444 3,079,588 57,811,503 273,205,034 PVT ST LIGHTS 792,756 154,139 14,960 233,489 391,178 PUB ST LIGHTS 2,637,623 884,796 356,959 437,167 948,701 MUNI BUGS 9,137,773 2,487,520 1,582,051 1,817,926 3,250,276 SALES/RESALE 3,172,498 3,173,498 0 0 0 SCHOOL 13,355,501 4,739,818 2,836,157 1,757,040 4,032,486 TOTAL 650.622.636 134.443.538 41.498.342 118_,G98 KILOWATT HOURS SOLD TO TOTAL TOTAL READING LYNNPIELD NO.READING WILMINGTON WORTH RESIDENTIAL 31.86% 10.27% 4.38% 7.43% 9.78% COMM 0 IND 63.40% 7.98% 0.48% 9.70% 45.35% PVT ST LIGHTS 0.15% 0.03% 0.00% 0.04% 0.07% PUB ST LIGHTS 0.48% 0.16% 0.07% 0.08% 0.17% MUNI BUGS 1.45% 0.35% 0.35% 0.29% 0.55% SALES/RESALE 0.41% 0.41% 0.00% 0.00% 0.00% SCHOOL 2.25% 0.80% 0.48% 0.29% 0.68% TOTAL 100.00% 30.00% 5.66% 17.83% 56.51% YEAR TO DATE RESIDENTIAL 36.41% 11.47% 5.10% 8.50% 11.34% COMM 6 IND 59.11% 7.49% 0.47% 9.14% 42.00% PVT ST LIGHTS 0.13% 0.02% 0.00% 0.04% 0.06% PUB ST LIGHTS 0.42% 0.14% 0.06% 0.07% 0.15% BONI HUGE 1.39% 0.36% 0.24% 0.27% 0.52% SALES/RESALE 0.47% 0.47% 0.00% 0.00% 0.00% SCHOOL 2.07% 0.74% 0.45% 0.27% 0.62% TOTAL 100.00% ]0.69% 6.32% 10.39% 54.70% LAST YEAR TO DATE RESIDENTIAL 36.86% 11.59% 5.17% 8.61% 11.49% COE4 R IND 58.67% 7.32% 0.47% 8.89% 41.99% PVT ST LIGHTS 0.12% 0.02% 0.00% 0.04% 0.06% FOR ST LIGHTS 0.41% 0.14% 0.05% 0.07% 0.15% MUNI BUGS 1.40% 0.38% 0.24% 0.38% 0.50% SALES/RESALE 0.49% 0.49% 0.00% 0.00% 0.00% SCHOOL 2.05% 0.73% 0.44% 0.27% 0.61% TOTAL 100.00% 20.67% 6.37% 18.16% 54.80% 161 TONS OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT FORMULA INCOME 5/31/12 • TOTAL OPERATING REVENUES (P.3) 74,824,266.96 ADD: POLE RENTAL 11455.00 INTEREST INCOME ON COSTOMBR DEPOSITS 1,342.91 LESS: OPERATING EXPENSES (P.3) (70,047,002.85) CUSTOMER DEPOSIT INTEREST EXPENSE (7,234.50) FORMULA INCOME (LOSS) 4.772.827.52 i 1 Iv TOWN OF ABATING, MASSACHUSETTS HONICIPAL LIGHT DEPARTMBNT GENBIGL STATISTICS 5/31/12 MONTN OF MONTH OF E CHAMOE YEAR THRT MAY 2011 MAY 2012 3011 2012 MAY 2011 MAY 2012 SALE OF AWN (P.5) 51,118,789 49,353,432 4.954 -3.67% 650,622,636 626,740,638 EWE PDRCEAS® 53,431,359 58,267,384 4.12% 6.32% 613,733,632 652,543,829 AV6 BASS COST PER EWE 0.041910 0.033518 -3.74% -7.47% 0.037607 0.034799 AVE BASS SALE PER EKE 0.065007 0.065463 11.82% 2.23% 0.063794 0.065214 AVB COST PER ENH 0.093353 0.069534 -4.51% -7.99% 0.091900 0.084553 An SALE PER EWE 0.118479 0.112961 0.16% -2.98% 0.110921 0.117313 FUEL CHARGE REVENUE (P.3) 2,681,181.10 2,344,120.24 -6.46% -11.71% 36,985,800.09 32,653,406.45 LOAD FACTOR 79.06% 71.11% yeAE LOAD 92,584 112,240 lel OV O <<�n CD U L N <�o i <Yd <<H7yn, << e V/ J 070 o`Jo < Y o< s o<�n O<+19n 2 ON -ONY 0< y"oo � �bllb a, dp' �b �7n �n 7y Lf) O Lo O Lo O ry 00 f�- U-) 't N O O O O O O � �� � 0 6pi- TOHH OF RKMINO, MASSACHUSETTS MUNICIPAL LIGHT DEPARTKENT SCHBOULE OF CASH AND INVESY[ffi1TS 5/31/13 SCHEDULE A PREVIOUS YEAR CURRENT YEAR DNRRSTRi Mitt) C 81� CASH - OPERATING FUND 9,387,901.06 9,893,165.01 CASH - PETTY CASH 3,000.00 3,000.00 TOTAL UNRESTRICTED CASH 81590,981.0fi9.815,165.01 RESTRICTED CASH CASH - DEPRECIATION FUND 4,487,842.36 3,286,854.31 CASH - TOWN PAYMENT 1,456,250.00 1,788,000.00 CASH - DEFERRED FUEL RESERVE 2,292,167.14 2,645,621.30 CASH - RATE STABILIZATION FUND 4,395,421.49 6,074,335.60 CASH - UNCOLLECTIBLE ACCTS RESERVE 200,000.00 300,000.00 CASH - SIM LEAVE BSNEPITS 2,036,980.50 3,955,744.59 CASH - HAZARD WASTE RESERVE 150,000.00 1501000.00 CASA - CUSTOMER DEPOSITS 559,235.03 625,662.49 CARR - ENERGY CONSERVATION 194,]]9.06 262,121.28 GSM - OVER 615,116.]] 1,174,256.50 TOTAL RESTRICTED CASH 1fi.JB],]92.35 19,162.59fi.0] RRSTICTED INVEflTtlENTfl HATE STABILIZATION • 11000,000.00 0.00 SICK LEAVE BP ACK •• 11000,000.00 0.00 OPER ••• 200,000.00 0.00 TGTAL RESTRICTED INVESTMENTS 2,10D,D00.00 0.00 TOTAL GSH BALANCE 2],1]8,]]3.41 29,057,761.08 MAY 2021 FREDDIE NAC 1,000,000.00; DTD 09/10/10; INT 2.00%1 HATURITY 09/15/20 • FREDDIE NAC 1,000,000.001 DTD 09/10/10; INT 2.00%1 MATURITY 09/15/20 ••• FREDDIE MAC 200,000.00; DTD 09/10/101 INT 3.00%1 MATURITY 09/15/20 it C 191 TOWN OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT SCHEDULE OF ACCOUNTS RECEIVABLE • 5/31/12 SCHEDULE B PREVIOUS YEAR CURRENT YEAR SCHEDULE OF ACCOUNTS RECEIVABLE RESIDENTIAL AND COMMERCIAL 3,209,896.38 1,818,577.57 ACCOUNTS RECEIVABLE - OTHER 124,343.83 130,717.33 ACCOUNTS RECEIVABLE - LIENS 83,925.83 33,509.80 ACCOUNTS RECEIVABLE - EMPLOYEE ADVANCES 892.14 892.14 SALES DISCOUNT LIABILITY (304,636.06) (219,729.88) RESERVE FOR UNCOLLECTIBLE ACCOUNTS (359.629.40) (317,289.25) TOTAL ACCOUNTS RECEIVABLE BILLED 2,754,792.71 1,446,687.61 UNBILLED ACCOUNTS RECEIVABLE 4,055,159.11 4,830,194.37 TOTAL ACCOUNTS RECEIVABLE, NET 6,809.951.83 6.276.981.98 SCHEDULE OF PREPAYMENTS PREPAID INSURANCE 520,364.13 553,126.44 PREPAYMENT PURCHASED POWER 22,046.35 87,324.59 PREPAYMENT PABNY 239,666.63 240,782.65 PREPAYMENT WATSON 119,308.71 133,394.85 PURCHASED POWER MOBBING CAPITAL 14,523.70 14,523.70 TOTAL PREPAYMENT 915.909.52 1.019.152.23 • ACCOUNTS RECEIVABLE AGING MAY 2012: RESIDENTIAL AND COMMERCIAL 1,810.577.57 LESS: SALES DISCOUNT LIABILITY (219,729.80) GENERAL LEDOBR BALANCE 1.598.847.69 CURRENT 1,263,833.32 79.05% 30 DAYS 206,918.02 12.94% 60 DAYS 47,951.00 3.00% 90 DAYS 14,219.51 0.89% OVER 90 DAYS 65.925.84 4.12% TOTAL 1.598,847.69 100.00% (101 TOW OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT SCHEDULE OF OPERATING REVENUE to 5/31/12 SCHEDULE D MONTH MONTH LAST YEAR CURRENT FRAY, YTD $ SALES OF ELECTRICITY: LAST YEAR CURRENT YEAR TO DATE TO DATE CHANGE RISIDENTIAL SALES 2,127,214.61 1,995,338.55 31,765,231.41 29,803,994.27 -6.17% CORM AND INDUSTRIAL SALES 3,577,773.61 3,315,297.13 43,118,367.69 40,426,798.03 -6.24% PRIVATE STREET LIGHTING 10,489.65 5,714.54 116,342.15 71,213.93 -38.79% TOTAL PRIVATE CONSUMERS 5,715,477.87 5,316,350.22 74,999,941.25 70.302.005.23 -6.26% MUNICIPAL SALES: STREET LIGHTING 45,837.15 27,990.59 509,500.04 340,203.60 -33.21% MUNICIPAL BUILDINGS 85,094.92 84,132.10 1,110,930.43 1,051,070.67 -6.06% TOTAL MUNICIPAL CONSUMERS 130 933.07 113,122.69 1,628,437.27 1,391,354.27 -14.56% SALES FOR RESALE 23,907.42 23,639.92 392,677.44 359,439.96 -8.46% SCHOOL 131,320.53 122,782.90 1,593,953.33 1,473,366.50 -7.57% SUB-TOTAL 6,001,637.89 5,574,895.73 78,615,009.29 73,526,065.96 -6.47% ` FORFEITED DISCOUNTS 72,044.18 55,711.23 934,577.34 829,403.37 -11.25% PURCHASED POWER CAPACITY 37,591.24 (9,376.89) 1,318,688.36 (119,068.00) -109.03% ENERGY CONSERVATION - RESIDENTIAL 11,216.78 15,733.46 135,206.81 204,903.86 51.55% ENERGY CONSERVATION - COMMERCIAL 23,317.80 32,834.39 324,848.21 352,347.48 8.47% GAN REVENUE 50,139.95 49,363.61 510,743.03 636,798.83 22.72% MIA CREDIT (37,496.39) (33,019.19) 1682,791.671 (596,184.54) -12.60% TOTAL REVENUE 6.158.441.45 5.686,142.34 81.156.403.16 74,834.366.96 -7.80% • 1111 TOWN OP READING, HABBACHUSETTS MUNICIPAL LIGHT DEPARMENT SOHHDOLS OF OPERATING RNVSNUB BY TOWN 5/31/11doft TOTAL READING LMOD IELD NO.READINO WILMINGTON NONTH RESIDENTIAL 1,995,338.55 645,560.75 272,291.64 464,523.23 611,962.93 INDUS/NUNS BLDG 3,399,429.23 463,548.93 41,673.41 539,192.78 2,355,014.11 PUB.ST.LIGHTS 27,990.59 9,002.25 3,559.25 5,242.40 10,106.69 PRV.ST.LIGHTS 5,714.54 1,056.81 104.71 2,723.65 3,830.37 CO-OP RESALE 23,639.92 23,639.92 0.DO 0.00 0.00 SCHOOL 122,782.90 44,061.99 25,773.10 16,064.35 36,863.36 1 TOTAL 5.5]4.895.73 1,1Bfi.B90.65 343.402.21 1.036.745.91 3.017.857.46 THIS YEAR TO DATE RESIDENTIAL 19,803,994.37 9,407,736.10 4,161,868.40 6,946,909.56 9,287,480.13 INDUS/MONS BLDG 41,477,060.70 5,727,780.65 528,376.70 6,615,925.41 28,605,785.94 PU6.ST.LIGHTS 340,283.60 109,336.70 42,486.44 61,507.93 126,952.53 PRV.9T.LIGHTS 71,212.93 13,231.70 11298.62 22,054.]] 34,617.84 CO-OP RESALE 359,439.96 359,439.96 0.00 0.00 0.00 SCHOOL 1,473,266.50 530,136.60 314,015.63 193,965.41 435,148.86 TOTAL 73.526.065.96 16.147.661.71 5.048,045.85 13.840.3fi3.09 38.989.995.31 LAST YEAR TO DATE RESIDENTIAL 31,765,131.41 10,030,157.48 4,421,931.22 7,425,291.94 9,887,850.77 INDUS/MINI BLDG 44,137,196.12 6,006,467.96 563,212.57 6,913,481.51 30,754,134.08 PUB.ST.LIGHTS 509,508.84 178,284.33 62,070.21 84,044.57 185,109.73 PRV.ST.LIGHTS 116,342.15 21,951.74 2,178.95 35,981.95 56,228.51 CO-OP RESALE 392,677.44 392,677.44 0.00 0.00 0.00 SCHOOL 1,593,953.33 566,765.36 332,874.35 214,407.65 479,906.07 TOTAL 78,615.009.]9 1].196.305.31 5,383,267.30 14.6]3,20].63 91 363 339.Sfi PERCENTAGE OF OPERATING INCONE TO TOTAL TOTAL SHADING LYNNPIELD HO.RSADINO WILNINGTON MONTH RESIDENTIAL 35.81% 11.58% 4.88% 8.33% 11.02% INDUS/MUNI BLDG 60.98% 8.31% 0.75% 9.67% 41.25% PUB.ST.LIGHTE 0.49% 0.16% 0.06% 0.09% 0.18% PRV.ST.LIGHTS 0.10% 0.02% 0.00% 0.03% 0.05% CO-OP RESALE 0.42% 0.42% 0.00% 0.00% 0.00% SCHOOL 2.20% 0.79% 0.46% 0.29% 0.66% TOTAL 100.00% 11.18% 6.15% 18.41% 54.16% THIS YEAR TO DATE RESIDENTIAL 40.54% 11.80% 5.66% 9.45% 12.63% INDUS/HUNI BLDG 56.41% 7.79% 0.72% 9.00% 30.91% PUB.ST.LIGHTS 0.46% 0.15% 0.06% 0.08% 0.17% PRV.ST.LIGHTS 0.10% 0.02% 0.00% 0.03% 0.05% CO-OP RESALE 0.49% 0.49% 0.00% 0.00% 0.00% SCHOOL 2.00% 0.72% 0.43% 0.36% 0.59% TOTAL 100.00% 21.96% 6.87% 18.82% 52.35% LAST YEAR TO DATE RESIDENTIAL 40.41% 12.76% 5.63% 9.45% 12.58% INDUS/MINI BLDG 56.27% 7.64% 0.72% 8.79% 39.12% PUB.ST.LIGNTS D.65% 0.13% 0.00% 0.11% 0.23% PRV.ST.LIGHT6 0.15% 0.03% 0.00% 0.05% 0.07• CO-OP RESALE 0.5D% 0.50% 0.00% 0.00% 0.00 SCHOOL 2.02% 0.72% 0.42% 0.27% 0.61% TOTAL 100.00% 31.08% 6.84% SB.67% 52.61% UW TOM OF READING, NASSACHUSETTS NOTICIPAL LIOBT DRPARTI@NT BUDGETED REVISOR VARIANCE REPORT (` 5/31/12 BCEEDOLE P ACTUAL BUDGET k YEAR TO DATE YEAR TO DATE VARIANCE • CHANGE SALES OF ELRCIRICITY: RESIDENTIAL 17,874,237.36 19,157,548.00 (1,20],310.64) -6.70% COIN AND INDUSTRIAL SALES PRIVATE STREET LICBNTNG 21,785,419.93 22,769,432.00 (984,012.07) -4.32% MUNICIPAL BUILDINGS PUBLIC STREET LIGHTING 204,199.36 471,849.00 (267,649.64) -56.72% SALES FOR RESALE 204,501.77 257,916.00 (53,414.23) -20.71% SCHOOL 004,301.09 830.686.00 (26,384.91) -3.18% TOTAL BASE SALES 40,872,659.51 43,407,431.00 (2,614,771.49) -6.01% TOTAL MEL SALES 32,653,406.45 37,373.802.00 (4,720,395.55) -12.63% 4w TOTAL OPERATING REVENUE 73,526,065.96 60,861,233.00 (7,335,167.04) -9.07% FORFEITED DISCOUNTS 829,403.37 956,724.00 1127,320.63) -13.31% PURCHASED PONER CAPACITY (119,068.00) (123,503.00) 4,435.00 -3.59% ENERGY CONSERVATION - RESIDENTIAL 204,903.86 178,079.00 26,824.86 15.06% ENERGY CONSERVATION - C0NNERCIAL 352,347.48 303,638.00 48,709.48 16.04% GAN REVENUE 626,798.83 635,943.00 (9,144.17) -1.44% NYPA CR®IT (596,184.54) (550,000.00) (46,184.54) 8.40% TOTAL OPERATING REVENGES 74,824,266.96 82.262,114.00 (7.4]1.847.04) -9.04% • ( 1 = ACTUAL UNDER BUDGET Ivval TONS OF NARDI", MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT SCHEDULE OF OPERATING EXPENSES • 5/31/12 BCHEOOLE E MONTE MONTH LAST YEAR CORRBDT YEAR YTD k OPERATION EXPENSES: LAST YEAR CURRENT YEAR TO DATE TO DATE CRAM" PURCHASED POWER BASE EXPENSE 2.100.655.69 1,952,992.03 25.101,471.63 22,907,982.10 -9.82% OPERATION SUPER AND ENGIN-TRANS 0.00 0.00 0.00 0.00 0.00% OPERATION SUP AND ENGINEERING MY 33,980.09 50,553.46 412,399.65 493,698.54 14.86% STATION SOP LABOR AND MIBC 9,123.52 10,524.35 100,951.93 104,149.30 3.19% LIMB RISC LABOR AND EXPENSE 46,093.19 93,926.08 594,949.03 643,156.93 11.86% STATION LABOR AND EXPENSE 34,256.19 41,463.01 410,292.82 425,893.18 3.80% STREET LIGNTING EXPENSE 6,169.29 10,890.29 84,432.41 109,931.69 30.20% METER EXPENSE 19,363.04 16,068.53 283,699.00 218,330.81 -23.04% MIBC DISTRIBUTION EXPENSE 29,134.05 32,936.92 300,669.52 312,358.96 3.89% METER READING LABOR A EXPENSE 5,204.40 8,126.42 65,118.12 $4,453.62 29.69% ACCT 6 COLL LABOR I EXPENSE 100,564.D6 115,035.18 1,166,946.25 1,306,984.02 11.98% =COLLECTIBLE ACCOUNTS 15,DOO.D0 16.000.00 165,000.00 196,000.00 6.694 ENERGY AUDIT EXPENSE 36,191.41 48,639.40 353,584.94 402,169.98 13.94% ADMIN R GEN SALARIES 51,528.69 69,319.75 639,396.00 699,512.35 9.43% OFFICE SUPPLIES A EXPENSE 26,949.49 14,904.99 249,893.49 202,661.99 -18.90% OUTSIDE SERVICES 41,409.88 18,995.00 239,348.53 360,652.62 50.68% PROPERTY INSURANCE 31,905.39 32,864.92 342,880.29 354,882.05 3.50% INOURIES AND DAMAGES 21691.10 3,920.56 40.433.59 21,899.12 -45.84% EMPLOYEES PENSIONS A BENBPITS 99,299.08 06,095.46 1,440,789.O6 1,145,120.23 -20.52% MIBC GENERAL EXPENSE 9,514.38 9,189.32 146,943.21 159,069.02 6.89% RNRT EXPENSE 14,644.67 18,569.82 184,639.59 183,891.83 -0.40% ANERGY CONSERVATION 19,211.48 25,141.95 594,150.42 465,918.34 -18.85% TOTAL OPERATION EXPENSES 625.589.44 920,922.99 9.994.529.39 9,846,508.34 0.93% MAINTENANCE EXPENSES: • MINT OF TRANSMISSION PLANT 229.08 229.08 2,499.92 2,499.90 0.00% MAINT OF STRUCT AND EOUIPMT 12,424.35 81600.18 148,965.76 214,120.41 43.94% SAINT OF LINES - ON 123,906.40 94,299.59 1,268,619.99 1,459,519.16 15.05% MINT OF LINES - GG 19,538.64 19,900.35 149,199.32 169,159.09 13.56% MINT OF LINE TRANSFORMERS 10,346.01 9,882.25 1,335,280.65 49.451.61 -96.45% SAINT OF 8T LT A SIG SYSTEM (33.28) (15.90) (162.35) (361.38) 122.59% SAINT OF GARAGE AND STOCEROOM 39.940.20 35,918.68 560,985.91 499,423.18 -14.51% MAINT OF METERS 9,901.38 3,014.23 29,566.24 94,610.06 152.35% MAINT OF SHE PLANT 8,290.89 11,122.09 99,263.83 85,900.94 -13.58% TOTAL MAINTENANCE EXPENSES 228,341.95 180,948.53 3.592,035.09 2.530.198.99 -29.56% DEPRECIATION EXPENSE 289,929.05 296,029.49 3,165,019.55 3,256,302.19 2.88% PURCHASED POKER FUEL EXPENSE 3,015,861.95 2.098,550.90 36,336,953.39 32,466,825.39 -10.65% VOLUNTARY PAYMENTS TO TOWNS 110,000.00 113,000.00 1,205,885.00 1,239,186.OD 2.96% TOTAL OPERATING EXPENSES 6.368.199.68 5,362.042.92 99.255.882.0190,049.002.85 -9.33% • 111) TONS OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT BUDGETED OPERATING EXPENSE VARIANCE REPORT 5/31/13 8CH8OU18 C ACTUAL BUDGET $ OPERATION EXPENSES: YEAR TO DATE YEAR TO DATE VARIANCE • CHANGE PURCHASED POWER BASE EXPENSE 33,]0].983.18 24.6)9,846.00 (1,971,863.81) -7.99% OPERATION SUPER AND ENGIN-TRANS 0.00 0.00 0.00 0.00% OPERATION SUP AND ENGINEERING EXP 4]3,6]8.54 398,184.00 75,494.54 18.96% STATION SUP LABOR AND MISC 104,149.30 56,171.00 4],9)8.30 85.41% LINE MIeC LABOR AND EXPENSE 643,156.73 646 898.00 (1,)41.3)) -0.37% STATION LABOR AND EXPENSE 435,893.18 401,756.00 34,137.18 6.01% STREET LIGHTING EXPENSE 109,931.67 )),588.00 32,343.67 41.69% ENTER EXPENSE 318,330.81 137,081.00 81,249.81 59.37% RISC DISTRIBUTION EXPENSE 312,358.96 318,834.00 (6,475.04) -3.03% METER READING LABOR 6 EXPENSE 84,453.62 69,040.00 15,413.63 33.33% ACCT 6 COLL LABOR 4 EXPRESS 1,306,784.02 1,295,441.00 11,343.02 0.88% UNCOLLECTIBLE ACCOUNTS 176,000.00 176,000.00 0.00 0.00% ENERGY AUDIT EXPENSE 402,167.98 3]],)6).00 34,400.98 6.46% ADMIN 6 GRN SALARIES 697,513.35 674,030.00 33,483.35 3.48% OFFICE SUPPLIES 6 EXPRESS 203,661.97 243,646.00 (40,904.03) -16.83% OUTSIDE SERVICES 360,652.62 433,360.00 (]2,60).38) -16.76% PROPERTY INSURANCE 354,882.05 436,273.00 (71,389.95) -16.75% INJURIES AND DAMAGES 21,897.12 51,173.00 (29,375.88) -57.21% EMPLOYEES PRESIOES R BENEFITS 1,145,130.33 1,340,122.00 (195,001.]]) -14.55% MIeC GENERAL EXPENSE 157,O67.02 193,882.00 (36,814.98) -18.99% RENT EXPENSE 183,891.83 194,337.00 (10,445.171 -5.37% ENERGY CONSERVATION 465,918.34 590,647.00 (134,738.66) -21.13% TOTAL OPERATION EXPENSES ],846,508.34 8.100.139.00 (253,620.66) -3.13% NAINTENANCB EXPENSES: FAINT OF TRANSMISSION PLANT 2,497.90 2,750.00 (352.10) -9.17% MAINT OF STRUCT AND EQUIPMENT 214,120.41 96,649.00 11),4)1.41 121.54% MAINT OF LINES - ON 11459,517.16 1,375,545.00 183,973.16 14.43% MAINT OF LINES - UG 167,159.09 196,002.00 (28,842.91) -14.73% SAINT OF LINE TRANSP0WmS 47,451.61 180,2)).00 (133,835.39) -73.68% SAINT OF ST IT 6 SIG SYSTEM (361.38) 8,753.00 (9,114.38) -104.13% MAINT OF GARAGE AND STOCKROOM 479,423.18 608,345.00 (128,921.82) -21.19% SAINT OF METERS 74,610.06 78,303.00 (3,692.94) -4.72% MAINT OF GEN PLANT 85,]80.]4 216,798.00 (31,017.26) -36.56% TOTAL MAINTENANCE EXPENSES 2,530,198.)] ].Sfi 3,4]2.00 (33.133.23) -1.30% DEPRECIATION EXPENSE 3,256,302.17 3,300,000.00 (43,697.83) -1.32% PURCHASED POWER FUEL EXPENSE 32,466625.39 36,331,863.00 (3,855,037.61) -10.61% VOLUNTARY PAYSENTS TO TONES. 1,239,186.00 1,343,000.00 (3,814.00) -0.31% TOTAL OPERATING EXPENSES )0,09],002.85 ]6,208,260.00 16.161,257.151 -8.08% • I ) ACTUAL ORDER BUWET 11v1 T0M OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT BUDGETED OPERATING EXPENSE VARIANCE REPORT 5/31/12 RESPONSIBLE REMAINING SENIOR 2012 ACTUAL BUDGET REMAINING OPERATION EXPENSES: MANAGER ANNUAL BUDGET YEAR TO DATE BALANCE BUDGET 9 PURCHASED POWER BASE EXPENSE JP 27,402,177.00 22,]0],903.18 4,694,194.82 17.139 OPERATION SUPER AND ENGIN-TRANS ES B.OD 0.00 0.00 0.009 OPERATION SUP AND ENGINEERING EXP BE 438,974.00 473,678.54 (34,704.54) -7.919 STATION SUP LABOR ANO MISC Xe 62,909.00 104,149.30 (41,240.30) -65.569 LINE MISC LABOR AND EXPENSE ES 692,484.00 643,156.73 49,32].2] 7.124 STATION LABOR AND EXPENSE XS 441,934.00 425,893.18 16,030.82 3.634 STREET LIGHTING EXPENSE RE 05,338.00 109,931.67 (24,593.67) -30.824 ENTER EXPENSE IS 152,130.00 218,330.81 (66,200.81) -43.514 MISC DISTRIBUTION EXPENSE M 352,508.00 312,358.96 40,149.04 11.399 EATER READING LABOR F EXPENSE ES 76,220.00 84,453.62 (8,333.62) -10.809 ACCT 4 COLL LABOR F EXPENSE RP 1,427,255.00 1,306,784.02 120,470.98 8.444 UNCOLLECTIBLE ACCOUNTS RP 192,000.00 176,000.00 16,000.00 8.33% ENERGY AUDIT EXPENSE SP 414,098.00 402,167.9B 11,930.02 2.884 ADMIN 8 am SALARIES VC 745,939.00 697,512.35 48,426.65 6.491 OFFICE SUPPLIES 6 EXPENSE VC 265,700.00 202,661.97 63,038.03 23.734 OUTSIDE SERVICES VC 454,250.00 360,652.62 93,597.38 20.604 PROPERTY INSURANCE GO 465,000.00 354,082.05 110,117.95 23.684 INJURIES AND DAHAOES M 55,859.00 21,897.11 33,961.88 60.804 ENPLOYEBS PENSIONS 6 BENEFITS JD 1,441,637.00 1,145,120.13 296,516.77 20.579 MISC GENERAL EXPENSE VC 203,091.00 157,067.02 46,023.98 22.669 RBST EXPENSE M 212,000.00 183,891.83 28,108.17 13.264 ENERGY CONSERVATION JP 643,789.00 465,918.34 177,870.66 27.634 TOTAL OPERATION EXPENSES 8.823,105.00 7,846.508.34 976.596.66 11.074 RAINTENANCE EXPENSES: • WAINT OF TRANSMISSION PLANT RE 3,000.00 2,497.90 502.10 16.744 SAINT OF STRUM AND EOUIPNT AS 10],0]2.00 214,120.41 (107,048.41) -99.984 MAIM OF LINES - OR IS 1,419,953.00 1,459,517.16 (39,564.16) -2.794 SAINT OF LINES - UG RE 214,037.00 167,159.09 46,877.91 21.904 NAINT OF LINE TRANSFORMS RS 188,500.00 47,451.61 141,048.39 74.834 SAINT OF ST LT 6 SIG SYSTM JD 9,636.00 (361.30) 9,997.38 103.754 MAINT OF GARAGE AND STOCIROOM JD 662,139.00 479,423.18 182,715.82 27.594 MAIM OF NETERS XS 85,444.00 74,610.06 10,833.94 12.684 MAINT OF GRN PLANT RF 127,620.00 85,780.74 41,839.26 32.789 TOTAL MAINTENANCE EXPENSES 2,817,401.00 2.530.198.]] 287.202.23 10.194 DEPRECIATION EXP ME RP 3,600,000.00 3,256,302.17 343,697.83 9.554 PURC M POWER FUEL EXPENSE JP 39,760,817.00 32,466,825.39 7,301,991.61 18.364 VOLUNTARY PAYNENTS TO TOWNS RP 1,356,000.00 1,239,186.00 116,814.00 8.619 TOTAL OPERATING EXPENSES 83.76].500.00 ]0,047.002.85 13.]30.497.15 16.38% ME, TOWN OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT PROFESSIONAL SERVICES 05/31/2012 PROFESSIONAL SERVICES BY PROTECT ITEM DEPARTMENT ACTUAL BUDGET VARIANCE 1 RMLD AND PENSION TRUST AUDIT PEES ACCOUNTING 34,940.00 32,250.00 2,690.00 2 PENSION ACTUARIAL EVALUATION ACCOUNTING 0.00 61000.00 (61000.00) 3 LEGAL- FERC/ISO ISSUES ENERGY SERVICE 0.00 16,500.00 (16,500.00) 4 LEGAL- POWER SUPPLY ISSUES ENERGY SERVICE 51,488.90 41,250.00 10,235.90 5 PROFESSIONAL SERVICES ENERGY SERVICE 7,484.32 22,000.00 (14,515.68) 6 NERC COMPLIANCE E A 0 17,092.40 14,200.00 2,892.40 7 LOAD CAPACITY STUDY/GIS ENGINEERING 0.00 15,000.00 (15,000.00) 8 LEGAL SERVICES- GENERAL ON 10],2]9.22 45,837.00 61,442.22 9 LEGAL SERVICES-GENBRAL HR 51,561.24 35,500.00 13,O61.24 10 LEGAL SERVICES-NEGOTIATIONS HR 16,037.52 7,000.00 9,037.52 11 LEGAL GENERAL BLDG. SAINT. 2,311.50 1,375.00 937.50 12 SURVEY RIGHT OF WAY BLDG. SAINT. 0.00 4,587.00 (4,587.00) 13 ENVIRONMENTAL BLDG. SAINT. 7,350.69 4,587.00 2,763.69 14 STATION 1 STRUCTURAL FEASABILITY BLDG. MAINT. 665.00 75,000.00 (79,335.00) 15 DEMOLITSON OF CONTROL CENTER BLDG. MAINT. 57,982.50 100,000.00 (42,017.50) 16 INSURANCE CONSULTANT GEN. BENEFIT 6,458.33 4,557.00 1,871.33 17 LEGAL GEN. BENEFIT 0.00 4,587.00 (4,557.00) TOTAL 360,652.fi2 933,260.00 (72,60].351 PROFESSIONAL SERVICES BY VENDOR ACTUAL ROMAREE INSURANCE 6,041.66 ROBIN AND RUDNAN 146,676.03 UTILITY SERVICES INC. 16,406.67 NIZANSON SHAPE 6 COMPANY 44,153.62 DUNCAN AND ALLEN 91215.57 CHOATE HALL AND STENART 67,598.76 PROFESSIONAL ENVIRONMENTAL SERVICES 2,240.00 CMEEC 4,169.32 FRAN CBSCO DEND LITION INC. 56,800.00 COVINO ENVIRORMENTAL ASSOCIATION 7,350.69 TOTAL 360,652.fi2 0 (13) ENID •BUDGET VARIANCE REPORT FOR PERIOD ENDING NAY 31, 2012 DIVISION ACTUAL BUDGET VARIANCE CHANGE ENGINEERING AND OPERATIONS 4,230,005 3,832,130 397,876 10.38% ENERGY SERVICES 927,130 1,048,626 (121,496) -11.59% GENERAL MANAGER 738,427 657,017 81,410 12.39% FACILITY MANAGER 2,644,201 3,227,747 (583,546) -18.08% BUSINESS DIVISION 8,361,814 8,481,537 (119,723) -1.41% SUB-TOTAL 16,901,577 17,247,056 (345,480) -2.00% PURCHASED POWER - BASE 22,707,982 24,679,846 (1,971,864) -7.99% PURCHASED POWER - FUEL 32,466,825 36,321,863 (3,855,038) -10.61% TOTAL 72,076,384 78,248,765 (6,172,381) -7.89% y J J ML DEFERRED FUEL CAASAD AE38RV8 ANALYSIS 05/31/12 GROSS MOATALY TOTAL DATE CHARGES REVBNOES NYPA CREDIT DEFERRED DEFERRED Jun-31 3,055,224.78 Jul-11 4,131,396.83 4,049,745.45 (79,163.65) (160,815.03) 2,894,409.75 Aug-11 3,795,607.97 3,924,541.80 (52,326.74) 76,605.D9 2,971,014.84 Sep-11 2,914,869.40 3,166,562.64 (58,869.90) 192,823.34 3,163,838.18 Oat-11 2,955,398.39 2,852,952.53 (45,133.69) (147,579.55) 3,016,258.63 Nov-11 2,643,246.46 2,544,526.70 (47,451.31) (146,171.07) 2,870,087.56 Dec-11 2,968,917.38 2,889,822.54 (63,455.95) (142,550.79) 2,727,536.77 Jen-12 3,338,331.18 3,114,395.49 (51,411.30) (275,346.99) 2,452,189.78 Feb-12 2,879,936.88 2,594,141.71 (62,465.74) (348,260.91) 2,103,928.87 Mer-12 2,585,840.21 2,644,226.46 (62,960.97) (4,572.72) 2,099,356.15 Apr-12 2,154,729.79 2,528,366.89 (39,924.10) 333,715.00 2,433,071.15 MY-12 2,098,550.90 2,344,120.24 (33,019.19) 212,550.15 2,645,621.30 co RQtl STREM E REPORT MR FISCAL REM ROIRO JONB, 3013 ACVOSA 12 BUD JUL AUG BB9 OCT NOV DEC TAR BEE NAR ASR BAY TOTAL 11 11 11 11 11 11 32 12 12 12 12 GSI GHBL_MNERAL BANAL MER GEGRR 2 S 1 3 S S 1 3 3 2 2 2 HUNAN RESOURCES 1 1 1 1 1 1 1 1 1 1 1 1 COMMITY RRWTIOM 1 1 1 1 1 1 1 1 1 1 1 1 TOTAL 4 4 4 4 4 4 4 4 4 4 4 4 ACCOUNTING MTTRG 3.00 1.50 1.50 1.50 3.00 3.00 3.00 3.00 2.00 2.00 3.00 3.00 CU8TOR8R SERVICE + ].]5 8.75 8.75 8.75 8.75 B.75 B.75 B.75 6.75 8.75 8.75 8.75 RGMT IWORGTION SYS • 6.25 5.25 5.35 5.25 5.25 5.25 5.35 5.35 5.25 6.25 6.35 6.35 MISCELLANEOUS 1 1 1 1 1 1 1 1 1 1 1 1 TOTAL 17.00 16.50 16.50 16.50 17.00 1].00 17.00 17.00 17.00 18.00 18.00 18.00 aMIIG 6 OPMATION9 ASS X&O2 S 2 2 S 2 2 2 2 2 3 3 SHOINNmINO 5 5 5 5 5 5 5 5 5 5 5 5 LINE 31 30 20 30 20 30 30 21 21 21 21 21 MIER 4 4 4 4 4 4 4 4 4 4 4 4 STATION B 8 8a 8 0 B ] ] ) ) ) TOTAL 40 39 39 39 39 39 39 39 39 39 39 39 PBGJBCL BOILOItlO 2 2 S 2 2 2 2 2 3 2 S GMIERAL BANBBITS 2 3 3 3 3 3 3 3 3 2 1 TRANSPORTATION 0 U 0 0 0 0 0 0 0 0 0 0 NATOBGWT 4 4 4 4 4 4 4 4 4 4 4 4 TOTAL, B 0 8 a B B 8 B 8 8 ) ) ENERGY 98RVIC88 ENERGY SERVICES • 5.5 5.5 5.5 5.5 5.5 5.5 5.5 4.5 4.5 4.5 4.5 4.5 TOTAL 5.5 5.5 5.5 5.5 5.5 5.5 5.5 4.5 4.5 4.5 4.5 4.5 MLD TOTAL 74.5 93 93 73 73.5 73.5 73.5 73.5 72.5 73.5 73.5 72.5 ;n_CTORR OR LitlB 2 2 S 1 1 2 3 2 2 S 2 2 To. 2 2 2 2 2 2 2 2 2 2 2 2 ORARO TWAL 76.5 75 75 75 75.5 75.5 75.5 74.5 74.S 75.5 74.5 74.5 ' pert Mmeemployee 'X pert time employee at a coop Student 'A pert time employee and a Wrap I RMLD ( �/ Reading Municipal Light l{hs ATTACHMENTi reading1 rnic[• rLGrX0AA1 Alpha, a 230 Ash Suret P.O.Bur 150 Reading,MA 01867-0250 hl:(781)944-1340 Fee:(791)942-2409 Web:..amild.. June 20,2012 Town of Reading Municipal Light Board Subject. SCADA-Ready Capacitor Bank Controls On May 9, 2012 a bid invitation was placed as a legal notice in the Reading Chronicle requesting proposals for SCADA-Ready Capacitor Bank Controls for the Reading Municipal Light Department. An invitation to bid was emailed to the following: Power Tech(UPSC) J.F.Gray&Associates Shamrock Power Sales Hasgo Power Sales Robinson Sales E.L.Flowers& Associates Power Sales Group MetroWest Electric Sales,Inc. HD Supply Utilities HD Industrial Services Genergy WESCO Graybar Electric Company Stuart C.Irby Co. Yale Electric Supply Cooper Industries Bids were received from CG Automation,Graybar Electric Supply and Power Tech(UPSC). Q 'Phe bids were publicly opened and read aloud at 11:00 a.m. June 6, 2012 in the Town of Reading SII Municipal Light Department's Board Room,230 Ash Street,Reading,Massachusetts. The bids were reviewed,analyzed and evaluated by the General Manager and the staff. Move that bid 2012-46 for SCADA-Ready Capacitor Bank Controls be awarded to: Power Tech (UPSC)for a total cost of$19,683.00 Item (desc.) Qty Manufacturer Unit Cost Total Net Cost I -SCADA-Ready Capacitor Bank Controls 12 HD Electric Co. 1,640.25 19,683.00 as the lowest qualified bidder un the recommendation of the General Manager. The total Capital Budget allocation for "Distribution Automation Installation-Capacitors Banks" is $30,000. ince�Creamtn�r.�4----- Kee Peter Price Fik:aW/FY12/2012-Ih cepaah,r Contests C \ k | ! ! ! ■ / hi ! , } { § , ! ! • � ! , | | 2 | \ ° 5 f2 k | | | ( ! $ ! � | \ ! I O - ) 5 ��| � � | , U /\§ uk \ § / � I\ 3 RMLD Reading Municipal Light Department xertnaee r ea a eexexnnovs ® - 230 Aah Smet H.P.O.B 15050 Reading,MA 01867-0250 Tel:(781)9441340 Fax:(781)942-2409 Web:w ..mdd.com June 20,2012 Town of Reading Municipal Light Board Subject: Licensed Site Professional(ISP)Services On June 4,2012 a bid invitation was placed as a legal notice in the Reading Chronicle requesting proposals for Licensed Site Professional(ISP)Services for the Reading Municipal Light Department. An invitation for the request for proposal was emailed to the following: Ankiewicz Environmental Services ATC Associates Inc. Cushing,Jammallo,and Wheeler,Inc. EBI FNSOL,Inc. EnTact Solutions,Inc. Fay,Spofford&Thomdike,Inc. GEI Consultants,Inc. Geolnsight.Inc. Goldman Environmental Consultants,Inc. Lord Associates,Inc. Nobis Engineering Inc. Ransom Environmental Consultants,Inc. Sak Environmental Weston&Sampson Engineers Woodward&Curran ® A bid was received from Cushing,Jammallo,and Wheeler,Inc. A no bid was received from Vineyard Engineering&Environmental Services,Inc. The bids were publicly opened and read aloud at 11:00 a.m.June 18,2012 in the Town of Reading Municipal Light Department's Board Room,230 Ash Street,Reading,Massachusetts. The bids were reviewed,analyzed and evaluated by the General Manager and the staff. Move that bid 2012-18 for Licensed Site Professional(LSI)Services be awarded to: Cushing,Jammallo,and Wheeler,Inc.,for a three yew period beginning July 1,2012 for an estimated cost of$27,000.00 per year based on a 3 yew average at the rates indicated in their price proposal,as the lowest, most qualified bidder on the recommendation of the General Manager. incept F. meron Jr. Min �Su _an NickkD'Allev a File:Bid/M2/201248 ISP RFP 2012-48 Licensed Site Professional (LSP) Services Engineering Evaluation Minimal Criteria cushing,Jammallo&Wheeler Licensed in Mass as a hazardous Waste Site yes Cleanup Professional On call, available,willing to respond 2417 yes Demonstrated 15 Min response time to initial Stated/demonstrated they could comply contact. Demonstrated, experience,ability to effectively yes sample and screen soil samples in the field for MODF MODF-Mineral Oil Dielectric Fluid Demonstrated ability to perform soil and yes groundwater sampling,oversee soil boring contractor, perform soil characterization and oversee the installation of monitoring wells. Demonstrated ability to provide training and other yes environmental consulting services(SPCC plan) (SPCC-Spill Prevention Control and Countermeasures) -------------------------------------- Comparative Criteria Cushing,Jammallo&Wheeler Demonstrated knowledge of Mass contingency This category is 'Highiy Advantageous'- Plan, emphasis on LRA, IRA, RAO, Method 1 and They demonstrate the knowledge with 3 Risk Characterizations, in furnishing services to numerous MODF cleanups and they have electrical utilities in Mass. experience with several Massachusetts utilities for a period of more than 5 years. Must have principal location to afford minimal This category is 'Highly Advantageous' response time between notification and arrival on 85 Constitution Lane, Danvers, MA site of incident. 13.3 miles, 18 minutes Ma uest Cushing, Jammallo, and Wheeler, Inc. was able to show more than five years of experience performing LSP services relating to MODF releases for electrical utilities in Massachusetts. § § § § § § Im NO 1% oil | ! s . w � . � � \� \ � h§ \ ! � E; § \| l � June 2 and May 25 - Payables Questions Page I of 3 June 2 and May 25 - Payables Questions Vincent Cameron Sent: Wednesday,June 06,2012 11:51 AM To: Phil Pedro; Bob Sall;Gina Snyder; Marsw West Cc: Bob Fournier; Wendy MzrtlewkZ; Steve Kazanjian;Jeanne Foo Categories: Red Category Attachments:DOC.PDF(288 KB); Mass.Comm.Blll.pdt(16 KB) June 2, 2012 Snyder 1. Rubin Rudman - Pis have detail on NSTAR + Hydro Quebec. This work was performed relating to developing the contracts for the powersupply bid on May 18, 2012 and some energy conservation information. The RMLD went out for bid on May 18, 2012 and the bidders contracts have to be in place prior to going out to bid. One of the bidders was Hydro Quebec was one of the bidders. The NStar activity had to do with information on their conservation programs. 2. Nat Grid + NE Power - Are M's switched on list? 16,485 is NE, 23,625 is NGrid. (Also noted by Commissioner West.) No, they are correct. The invoice for $16,485.43 lists New England Hydro-Trans Corp on the invoice but the instructions on the bill states "checks should be made payable to National Grid". The invoice for $23,625.56 is from National Grid but the instructions on the invoice states that "payment by check should go to New England Power Co.". 3. Postage wire form Mass Communications - Where's the bill with this? Attached is the bill from Mass Communication for the postage. It will be attached to the wire. 4. HD Supply + Schweitzer - These look like the exact same equipment, w/2 bills from 2 companies for the same thing. Please explain. The Schweitzer bid was awarded in November, 2011 and the relays were purchased in December, 2012. The HD supply was bid was awarded in May and the relays were purchased in May, 2012. Two separate bids. The relay replacement work was not going to be performed at the same time do to substation maintenance scheduling, so we did two separate bids 5. Kathleen Good - Please explain. This is for a court reporter service for an union arbitration. The RMLD splits the cost with the union. 6. Healthy Air + DNS Alpha Mechanical - Please provide an overview of all the HVAC + what the various contractors do with it. Maintenance, breakdowns versus replacement of the units. I'm interested in cost of O+M whether we'd save $ in the long term if replaced. 0The roof top units that were replaced were 17 years old and in needs of replacement. hnps://owa.rtnld.com/owaPae=Item&t=IPM.Note&id=RgAAAACOkZlrlkKLQ6uBL6Pyd... 6/19/2012 June 2 and May 25 - Payables Questions Page 2 of 3 I will get the information you requested with regard to HVAC maintenance, replacement, etc. May 25, 2012 O'Neill 1. Bryan - Lodging listed Th/Fri on internal form; should be W/Th. Yes. The notation has been made on the forms. 2. Evans - Dates not listed on internal form. We are not able to book flights through the RMLD? We were not able to get an invoice, draw up a PO and get prior approval for conference. The dates are now on the form. The flights were paid for by the employee. There was no PO because the conference, flight, and hotel were paid for by the employee. The Engineering and Operations Manager gave prior approval for the trip and signed a travel authorization form prior to the trip. 3. Rubin and Rudman - I thought we had already paid them for DPU PowerPoint, etc. This is for work done in Jan/Feb. Please double check. There were two meetings with the Commonwealth of Massachusetts state officials. The first meeting occurred on December 12, 2012 with Bobbi Garrick Gates who is the Executive Director of was Executive Office of the Energy and Environmental Affairs (EOEEA) . The RMLD, Braintree Electric Light Department (GELD) , and Energy New England (ENE) set up a meeting through Rubin and Rudman to present the three systems energy conservation and renewable energy programs. The three systems wanted to also • obtain some insight as to how the EOEEA viewed municipals with respect to energy conservation and renewable energy. The RMLD paid $1,500 for Rubin and Rudman's role in setting up the meeting and discussing the presentation content. The meeting was very worthwhile in educating Ms. Garnick Gates where the municipal sector is with respect to energy conservation and renewable energy programs. The Mass. Department of Public Utilities (MDPU) Commissioners, upon hearing about '.. our meeting with Ms. Garrick Gates, asked the RMLD, GELD, and ENE to attend a meeting with them to discuss our energy conservation and renewable energy programs and also discuss the municipalization bill. We were surprised that the MDPU asked us to come before them, which was a signal that they are very interested in the content of the information we provided. This MDPU meeting created a good amount of up front work by Rubin and Rudman work to ensure that our presentation and message to the MDPU Commissioners was appropriate. The meeting took place on February 14, 2012 and lasted for about an hour and fifteen minutes. The meeting was very informative for the MDPU Commissioners and they asked many probing questions about our energy conservation and renewable energy activities. They also asked some very direct questions relating to the municipalization bill. I reported on these meetings at the February Board meetings. In researching this issue I noticed that I wrote on the first Rubin and Rudman Meeting invoice "meeting with Mass DPU Commissioners". This was incorrect and should been noted as "meeting with EOEEA". My error. 4. Please provide a copy of the PowerPoint mentioned in Rubin 6 Rudman invoice. • It is attached. Page 3 of 3- Is Blank https://owa.mid.com/owa/?ae=ltem&t=1 P M.Note&id=RgAAAACOkZlrlkKLQ6uB L6Pyd... 6/19/2012 co Z � Q � L w 1- J °' I— a Co c LV O w N Irl- ♦/) c 04 Q J Ec L Qcuw _ U V Co — � C: Z � ° � w N U _N Q y..l J (p w C3 O O N • tf �p d fd N L Q Z 0 / I Q L W c E O CY) J - O LL V U QO O C C Q. 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(978)8409660 Fax (978)840A$77 Invoice for Postage Atte Reading Municipal Light Department Job Name: RMLD Monthly Postage Prepay Reading Municipal Light Department Invoice M 22166 CustCode: RMLD 230 Ash Street P.O. Box 150 Invoice Date: 5/411012 Reading MA 01867-0250 PON: a Job Number: 22166 Project: RMLD Monthly Postage Prepay Postage Due In: 6/1/2012 Postage Affixed: Meter Drop Date: Postage Amount: $10,250.00 Expected qty.: 29,000 Special Instructions: If you are maalllg on oW permit account,plesee make your check payable to M $Coinmurkcallnru,Int. Please Indicate on your tied memo ordescnpilm late flat 846 Check la far'POalage,P,paymenr Include a photocopy of this IneokO earth your payment. Account Payable Questions -June 8 Page I of I Account Payable Questions - June 8 Vincent Cameron • Sent: Tuesday,June 12,2012 7;47 AM To: Phil Pwino; Bob Soil;Gina Snyder; Mamie West Cc: Bob Fournier; Steve Kazanjian; Wendy Markiewkz; Jeanne Fob Cahgorles:Red Category Snyder 1. Wm Crowley - Please provide details. Attorney Mr. Crowley has a practice in Reading. He handles the RMLD's legal matters with respect to pole damage(vehicles)and theft of electricity. 2. Wilmington Chamber- What is our annual budget for Chamber/Rotary type of payments? The RMLD's annual budget in FY12 for Chamber, Rotary, MEAM, and Public Relations Society activities is$5,565. • https://owa.rmld.com/owa/?ae=Item&t=IPM.Note&id=RgAAAACOkZ[r[kKLQ6uBL6Pyd... 6/12/2012 ncwuut rayamc yucsuuns -uune a Page 1 of 1 Account Payable Questions - June 15 Vincent Cameron Sent: Tuesday,June 19,2012 10:59 AM To: Phil Pxim;Bob Soli;Gina Snyder; Mamie West Cc: Bob Fournier; Steve Kazanjuan; Wendy Markiewici; Jeanne rob Car"orlm:Red Category Snyder 1. Century Bank -Why these bank charges with the new service online? These credit card charges are for the payments we take at the counter, which do not presently go through Invoice Cloud. We plan on switching the counter payments over to Invoice Cloud soon. 2. HT Berry- Ship 5/25 PO 6/8 need to strongly remind people that PO should be done upfront(This is=an emergency purchase!) Yes, I will reinforce with staff. 3. Reading Police - Holmes blue slip 1 pm - 2:30 pm charged 8 hours. (Note Pico also but his slip is 8 am to 2 pm for the 8 hours)What was the circumstances? There were two slips for Holmes. The first slip shows the detail on Main Street, Reading from 1 pm to 2:30 pm. The second slip showed the detail on Main, Minot and Lincoln streets from 8 am to 1 pm. The details were on two different slips because they were for two different work orders. 4. Survalent- Did this come in under budget or are there additional purchases if so please have details on PO. The remaining balance on the PO($29k)is for installation, programming, and training provided by Survalent. I will have that noted on the PO. to https://owa.rmld.comlowa/?ae=ltem&t=IPM.Note&id=RgAAAACOkZlrlkKLQ6uBL6Pyd... 6/19/2012 HVAC Maintenace versus Replacement Explanation Page I of t HVAC Maintenace versus Replacement Explanation Vincent Cameron Sent: Tuesday,June 19, 2012 1:14 PM • To: Phil Pacino; Bob Soil;Gina Snyder; Mamie West Ce: Bob Fournier;Steve Kazanjian; Wendy Markiewicz;Jeanne Foe Categories: Red Category Attachments:HVAC Clarifkation.doc(29 KB); Exhibit A 2010-05 HVAC PM M.xls(67 KB) Included in the June 2 payable questions was the following; Question B. Healthy Air+DNS Alpha Mechanical-Please provide an overview of all the HVAC+ what the various contractors do with it. Maintenance, breakdowns versus replacement of the units. I'm interested in cost of C+M whether we'd save $in the long term if replaced. Answer The roof top units that were replaced were 17 years old and in need of replacement. I will get the information you requested with regard to HVAC maintenance, replacement, etc. Please see the attachments for the background info on the maintenance versus replacement you requested. • https://owa.rmid.com/owa/?ae=Item&t=IPM.Note&id=RgAAAACOkZlrlkKLQ6uBL6Pyd... 6/19/2012 DNS LLC DBA Aloha Mechanical Services In January 2010 DNS LLC DBA Alpha Mechanical Services was awarded bid 2010-05 HVAC Maintenance and Repair Services. This is a 3 year contract. Under this contract Alpha Mechanical provides PM services(see attached schedule)and repair services as needed. The RMLD can at anytime obtain quotes from other vendors if a repair cost is more than$5,000. HealthyAir Solutions In March 2012 HealthyAir Solutions was awarded bid 2012-36 for the replacement of two 7.5 ton RTU's. Monies Invested From September 2010 to the end of 2011 the RMLD has spent approximately$7,724.00 in repairing these three RTUs. This was only to keep them going the aging units repairs were being put on hold and band aids put in place while it was being decided what to do. Replacement of 5 ton RTU In September of 2010 the 5 ton RTU continued to have cooling issues endangering the RMLD servers. Since this unit was original to the building and parts were becoming obsolete and sometimes unobtainable the RMLD was considering replacing the unit. In January 2011 it was realized that due to uneven cooling, mismatched loads,conflicting controls and Aft poor air distribution the Bryant unit that feeds the Computer Server and Mail Rooms would have to be replaced. These two areas are very critical to the operation of the RMLD and are served by this one 5 ton unit. In March of 2011 the unit was replaced by Alpha Mechanical. The Bryant 5580EX060000AAAA,5 ton RTU was replaced with one Carrier 50TCA06A2A6AOAOAO,5 ton RTU for a cost of$7,460.00. Replacement of two 7.5 ton RTUs The remaining two 7.5 ton RTU's also original to the building were in much more severe condition. The units suffered from worn and stripped gears, economizers not operating properly,one unit had the heat exchangers rotting out and compressors rapping. Again with parts either obsolete or unobtainable (band aids were no longer working)it was decided that the RMLD could only benefit by replacing the two 7.5 ton units the Bryant 558DEX090000ASMA was replaced with one Carrier 50HCD08A2A6-OAOAO; which cools the mezzanine area(electric and telephone rooms need to be cooled)and Bryant 580DEV090125ABMA was replaced with one Carrier 48HCED08A2A6-OAOAO;which heats and cools the Meter Department for a total cost of$19,600.00 and one change order$1,245.00 for replacement of gas shutoff valve for the 48HC unit and low ambient controls for the SOHC unit for a total of$20,845.00. 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