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2012-11-28 RMLD Board of Commissioners Minutes
Reading Municipal Light Board of Commissioners Regular Session 230 Ash Street �. Reading,MA 01867 November 28,2012 Start Time of Regular Session: 7:32 p.m. End Time of Regular Session: 10:05 P.m. Commissioners: Philip B.Pacino,Chairman Gina Snyder,Vice Chair Robert Soli,Commissioner Marsh,West,Commissioner,Secretary Jahn Stempeck,Commissioner Staff: Vinnie Cameron,General Manager Beth Ellen Antonio,Human Resources Manager Jared Carpenter,Energy Efficiency Engineer Jeanne Fail,Executive Assistant Robert Fournier,Accounting/Business Manager Patricia Mellino,Facilities Operational Assistant Paula O'Leary,Materials Manager Jane Parenteau,Energy Services Manager David Polson,Facilities Manager Kevin Sullivan,Engineering and Operations Manager Town of Reading Historical Commission: Mark Cardona,Chairman,Town of Reading Historical Commission Guest: Lynne M.Spencer and Tom Burgess,Menders,Torrey&Spencer,Inc. Opening Remarks Chairman Pacino called the meeting to order and stated that the meeting was being videotaped. �illlgecretary for the meeting is Commissioner West. Introductions Chairman Pacino said that he would wait for the Citizens'Advisory Board representative,but Mr.Cameron received an e- mail that the CAB representative,Tony Capobianco,could not make the meeting. Presentation(Attachment 1) Conditions Assessment&Feasibility Study—Menders,Torrey&Spencer,Inc. A presentation on the Reading Municipal Light Department's Power Station(Station 1) located at 226 Ash Street, Reading was made by Ms. Spencer, Principal and Mr. Burgess, Architectural Designer and Preservationist from Menders, Torrey& Spencer,Inc.as well as Mr.Polson. Mr.Polson said that the study was a collaborative effort of the RMLD Project Team and Menders,Torrey& Spencer, Inc. The assessment was performed by Menders,Torrey&Spencer, Inc. with subcontractors, CSI Engineering and Fuss&O'Neill Enviroscience. Mr. Polson noted that they met with the Town of Reading, Historical Commission earlier this evening to review the presentation and walk through the building. The Historical Commission is pleased that the RMLD was looking at the potential of maintaining the building's character. Items covered included the historical significance, character defining features, and evaluation of existing roof conditions, masonry, wood windows, doors, openings, interior, structural, hazardous materials, mechanical, electrical and plumbing systems,rehabilitation needs,reuse options,cost estimates,recommendations,budget,schedule and benefits. Mr.Stempeck asked for clarification that the slate on the roof is too worn to reuse the materials. Ms. Spencer responded that generally, it is not economically feasible to remove the slate and reuse it due to labor costs. Mr. Stempeck added that he loves old buildings;however,the repair cost is quite large for storage space. When he works with his clients for a structure (�/n hold invrntory,i[is very inexpensive to put up a storage structure.�Ivfr. Stempeck inquired if there are other retail uses for the facility or a way to open it up to the community for ideas. Maybe there could be a retail operation that would share the cost of rehabilitating the building with the RMLD as opposed to meeting space or storage space which is incremental. Regular Session Meeting Minutes z November 28,2012 Presentation(Attachment 1) Conditions Assessment&Feasibility Study—Menders,Torrey&Spencer,Inc. • Mr.Cameron responded that there are limits to what RMLD can do with a building it owns since laws place restrictions on its use. Mr. Cameron noted RMLD leases space for storage and it will be a benefit to reduce that cost. Two options for this building were explored, which included storage and storage/occupied space. Mr. Cameron said that reducing RMLD's storage expense is something the RMLD needs to look at. Charman Pacino asked what estimated savings are anticipated. Mr.Polson responded that this would reduce the lease space significantly, if we move forward. Ms. West asked how much does the RMLD spend on the lease. Mr. Polson responded approximately$200,000 annually. Mr.Cameron added that the RMLD leases approximately 90,000 cubic feet and using the power station for storage would displace 34,000 cubic feet of leased storage area. Chairman Pacino inquired about the funding mechanism for this project. Mr.Cameron responded that he would like to see it funded internally;that is why it is spread out over four years. Mr.Cameron added that the RMLD could go out for bonding. Mr. Soli noted that this may not be in alignment with our objectives as a Board according to the Charter. RMLD will pay $2.5 million to achieve savings of$60,000 to$70,000 amorally in the cost of warehouse space. The RMLD's Charter is to provide electricity,keep the rates down and lights on. Mr.Soli asked what would happen if we let nature take its course. Mr. Cameron responded that the vision of the RMLD is to spend the money to fix the building which is historic and appreciated by many in town. Chairman Pacino asked about the minimum work that needs to be done. Mr. Cameron responded that the roof and outside need to be addressed for a cost of$1.5 million. Mr.Cameron added that slate has come off the roof. Mr. Soli said that he has to ask the tough questions, what the options are. Mr. Soli suggested that one of the ways that we could find out the level of support in the community would be via bonding through Town Meeting instead of deciding as a Commission. Mr. Cameron stated that Mr. Solt said the RMLD is a provider of electricity and that is We. In order to provide electricity, there is a need to provide storage for equipment. The vision is the RMLD, in the long term,can decrease its costs by fixing • up the building and using it for storage. It is part of the operations of the RMLD;it is not just a beautification program. Ms.Snyder asked if there were options other than slate,what was done at the Seniors Center. Chairman Pacino asked Mr.Cardono if he had anything to add as Chair of the Historical Commission. Mr.Cardono said that they had a tom of the building this afternoon. Mr.Cardono pointed out that the roof on the Senior Center is real slate which was done with a matching grant from Massachusetts Historic Commission. The Town of Reading Historical Commission did look into using a rubber roof,but the material was known to have failures. The slate on this building has lasted one hundred twenty years. It is a beautiful building and they would like to sce it saved. Chairman Pacino asked what the Department would like from the Board this evening. Mr. Polson responded this was a first communication to the Board with no expectation of immediate decisions. Mr. Polson said that he expects to be back with future updates to the Board. A full copy of the assessment will be available on the General Manager's Conference Room table; there are CD's available as well as an electronic version. Mr. Cameron added that there is $400,000 in the capital budget for repairs to the roof which should be put to use this year. Mr. Cameron said that he would like to work with the Facilities Department to get design work started on the roof. Mr. Cameron said that Mr. Soli asked if this was in the Charter. Mr.Cameron replied that his authority is to keep the plant running and the building is not being used to its full extent. If the building can be used for storage,that will help the RMLD with storage costs in the long term. Mr. Stempeck added that if the use is storage, it is a suboptimal use. There are better uses. It can have a better use such as a community building, and the end use should be for something more than storage. Chairman Pacino added it is a tough location because the garage is on one side and the RMLD office on the other side with parking being an issue. Mr.Cameron said that the RMLD will start work on the roof and exterior and discuss uses with the Commissioners at a later dale. The exterior work is expected to take two years. Ms. Snyder pointed out that there will be an energy workshop at the RMLD on Wednesday, December 12 at 7:00 per. Discussion will include weatherization and energy savings for RMLD customers. • Approval of November 1,2012 Board Minutes Mr. Stempeck made a motion seconded by Ms. Snyder that the RMLD Board of Commissioners approve the Regular Session meeting minutes of November 1,2012 with the changes presented by Ms. Snyder and Mr.Soli. Motion carried 5:0:0. 3 Regular Session Meeting Minutes November 28,2012 O"yeport of Board Committee 11Wneral Manager Search Committee—Chairman Pachm Chairman Pacino reported that they were originally scheduled to interview two finalists on November 20, but one finalist withdrew at the last minute. The Search Committee will meet to start the process over. Chairman Pacino e-mailed all members for input, with Mr. Stempeck providing a list of items to be considered. Chairman Pacino asked the Board for father input. Mr. Soli mentioned that the last time they hired the General Manager they had four final candidates which worked out well. All four finalists were interviewed in one evening. Chairman Pacino said that the Search Committee fell that they did not have four finalists that could be recommended,which is why two finalists were identified. Ms.West said that it would make sense muse a search firm to help provide qualified candidates for the position. Chairman Pacino reiterated he would like to get the process started again and spoke with Ms. Antonio to get a Search Committee meeting next week. Chairman Pacino said that the General Manager would like to get the next phase of his life started on January 14. Mr. Soli said that the cost of housing can be a deterrent in Massachusetts and should be a consideration. Review of RMLD General Manager(Attachment 2) General Manager's Evaluation July 1,2011 to June 30,2012 Chairman Pacino noted the General Manager's review is usually performed in August, but was delayed. Mr. Cameron performed a self-assessment in the past and it has been in the General Manager's Conference room for review. Chairman Pacino noted Mr. Cameron came up with a rating of ninety seven percent, resulting in an increase of the Consumer Price Index(CPI)plus 2 percent. Mr.Stempeck stated that he had concerns relative to the recent safety issue. Ms.Snyder rated lower on energy efficiency and green power sections. Ms. West asked Ms. Snyder to elaborate on this. Ms. Snyder responded that there was not a lot of creativity in this area. Ms. Snyder also said that the NSTAR issue was pretty shocking because it was discovered before last year's review,but it was not communicated to the Board. She noted the topic of the community relations program has come up repeatedly and there has been no change. Mr.Soli said that he is agreement with Ms. Snyder. �Ims.West said that the NSTAR issue was a significant portion of money. Ms.West commented that she is concerned about community relation programs since the same programs have been in place for many years. Chairman Pacino said that he is not a fan of the rating system;perhaps this can be looked at going forward. Mr. Stempeck suggested providing a critique on the rating system. Ms. West said that this should be on the next agenda,to establish a plan before the new General Manager negotiations. Mr. Stempeck said that he would like the General Manager's feedback on the rating system. Mr. Cameron mentioned that Hurricane Irene and the October snowstorm in which the RMLD restored power very well, yet there is nothing to reflect this in his performance review. Mr. Cameron said that the public relations is subjective. The RMLD puts out the In Brief, is pan of the Rotary and Chamber of Commerce, and press releases are sent. The RMLD is the fourth or fifth lowest for rates in the state. Mr.Sullivan reports monthly on how reliable the RMLD is and Commissioners do not receive complaints. Mr.Cameron said that he did bring the radial line issue to the Board,not exactly when it happened,but it was addressed in the 2011 audit. For many years,NSTAR did not inform the RMLD what they were doing as far as the radial line charges. Mr.Cameron added that the RMLD did go to NSTAR seeking reimbursement. The issue was taken care of when found and bas been treated properly since. Chairman Pacino said that it was a trying you; his criticism is the leadership of the radial line and not coming to the Commission earlier. Public relations is an ongoing issue he is not taking points off for. Based on the tabulation from the Commission,the rating comes in the 90-95 range which results in an increase of CPI plus 1.4 percent. Ms. Snyder made a motion seconded by Mr. Stempeck that the Board approved the General Managces raise of CPI and 1.4 percent effective July 1,2012. Motion carried 5:0:0. n another matter, Ms. West said that it is important to have a written transition plan for the General Manager with the maty responsibilities. Ms. West is concerned about documenting the rhythm of activity within the year. Chairman Pacino id that there has to be some monetary consideration if the General Manager stays on beyond January 14. Mr.Cameron said that a week or two at the longest would be the timeframe required for this transition period. 4 Regular Session Meeting Minutes November 28,2012 General Manager's Report—Mr.Cameron • Good Neighbor Energy Fund RMLD staff donated blankets and sweatshirts,which were brought to the Good Neighbor Energy Fond Kickoff Breakfast on November 15. Donation envelopes will be in the January bills. RMLD Historical Calendars Historical calendars are out and in the commission members'mail slots. RMLD Annual Report Annual Reports are available at RMLD,town halls and were at Subsequent Town Meeting. T-Shirts Completed T-shirts are being picked up from the schools the week of December 3 for energy conservation ideas. T-Shirt awards night will be Thursday,January 10,at 7:00 p.m. FEMA Reimbursement RMLD received $306,000 back from FEMA for the October starm representing seventy five percent of the $400,000 spent. Mr. Soli asked if Hurricane Sandy qualified for FEMA reimbursement. Mr.Cameron replied that RMLD filed with the rest of the town and we are waiting to hem. On another matter,Chairman Pacino made the presentation for RMLD at Subsequent Town Meeting. Power Supply Report—October 2012—Ms.Parenteau(Attachment 3) Ms. Parenteau presented the October power supply report provided in the Commissioner packets covering power supply changes, energy cost, fuel charges and collections, fuel reserve balance, spot market purchases, capacity costs, demand as well as the percentage of RMLD's hydro projects. Ms. Parenteau provided an update on conservation services provided and savings achieved. Ms. Parenteau also reported on RMLD's Renewable Energy Certificates banked as of September, with a • market value o£approximately$610,000 as of November 16. Engineering and Operations Report—October 2012—Mr.Sullivan(Attachment 4) Mr. Sullivan presented the report included in the Commissioner packet covering the monthly capital projects, an update on the metering project and reliability reporting. Mr. Sullivan reported that the Customer Average Interruption Duration Index (CAIDI) rolling average is in line with the average for 2012. The monthly average is up somewhat from the four year outage duration due to a tighter window on outages throughout the service territory. The System Average Interruption Frequency Index (SAIF[)rolling average trends very well, indicating a high degree of reliability. The Months Between interruptions (MBTI) is at thirty five months. Mr. Sullivan pointed out that Hurricane Sandy is not included in this report because over fifteen percent of the service territory was affected by this outage. Financial Report—October 2012—Mr.Fournier(Attachment 5) Mr. Fournier presented the financial report included in the Commissioner packet including net loss(a little over$700,000), expenses and revenues. Year to date kilowatt hour sales were 258,000,000 kilowatt hours sold which is 500,000 kilowatt hours or 1%behind last year's actual figure. The Gaw revenues collected year to date this year is$258,000,total collected since inception$1.5 million, Ms. Snyder asked what the cost was for Gaw. Mr. Fournier responded that Gaw came in at $2.5 million. Mr. Soli asked when Gaw hits the limit what happens to those funds. Mr. Cameron responded that those funds are part of the RMLD's general fund, the operating fund. Mr. Cameron said that when that rate was structured, the intention of the rate was to go away once the money had been collected with the anticipation of a three year timeframe. Mr. Soli said that the RMLD is collecting money now and it goes into the Operating Fund. What happens when the RMLD stops collecting? Mr. Fournier responded that the RMLD is paying for the remediation from the operating fund. The revenues being collected now are going into the operating fund;therefore,the RMLD is reimbursing itself Mr.Fournier said • that he provides this information to demonstrate where we stand with that special rate with those funds because the operating funds were used to pay for the remediation at Gaw initially. 5 Regular Session Meeting Minutes November 28,2012 nancial Report-October 2012-Mr.Fournier(Attachment 5) !'r. Stempeck asked on page ten, the act accounts receivable is down by approximately$1 million, is it because usage is down. Mr.Fournier responded that it is due to the timing of the billing for the industrial discount date. Chairman Pacino asked Mr.Founder if he has received any feedback on the change to a single signature on the warrant Mr. Fournier spoke to the town after the meeting and has not heard anything subsequent about the new process. Chairman Pacino said that he would like to set up a monthly rotation for the account payable warrant. Monthly rotation for the account payable warrant December - Commissioner Stempeck, January - Commissioner West, February-Commissioner Snyder,March-Chairman Pacino. Ms.Snyder made a motion seconded by Mr.Soli to appoint Ms.West as the Secretary of the RMLD Board. Motion carried 5:0:0. M.C.L.Chapter 30B Bids(Attachment 6) Ms.West commented that she has a general question on the bids,some of them have the following columns:non responsive, exceptions to bids some say yes/no and she is not sure how that weighs into the whole factoring. Ms. West asked why there is not a standard format, on the explanation sheets with numbers on them. Mr. Cameron responded that it depends who performs the analysis. Ms. West added that it is easier to come up with one format. Mr. Cameron said that the Rome bids will have a standard format. Ms. West asked for an explanation about the notes indicating non responsive and exceptions in this bid. Mr. Sullivan responded that the non responsive bidder can mean many things. Mr. Sullivan said that a bid could be non responsive because it could be the failure to include the non collusion certificate,or attach a certificate within the bid documentation,failure to include the bid bond as well as failure to include what is necessary {{�, to move the bid forward to a successful bid is non responsive,generally speaking. �S. West asked if we notify bidders when they are non responsive. Mr. Sullivan responded if they are here for the bid opening and ask why they were not awarded the bid, there is communication. Ms.West asked how exceptions to stated bid requirements are handled. Mr. Sullivan explained that the RMLD has its own lists of conditions;if the bidder takes exception to the conditions then the bid is disallowed. Mr. Cameron commented that one reason that exceptions have taken place by bidders is delivery times. Mr.Sullivan added that the type of material required like paint or fusing depends on the equipment being bid. The Materials Manager meets with technical staff to clarify if die exception is material in nature. IFB 2013-07 for 750 MCM Concentric Neutral Power Cable Ms.Snyder asked is there any indication why Irby had a price firm for one week. Mr. Sullivan responded that is predicated on the availability of the material which can drive the price down. Ms. West made a motion seconded by Mr. Soli that bid 2013-07 for 750 MCM 15 KV Concentric Neutral Power Cable be awarded to Yale Electric East LLC for a total cost of$117,873.75 as the lowest qualified bidder on the recommendation of the General Manager. Motion carried 5:0:0. IFB 2013-08 Single Phase Pole Mounted Transformers Ms.West asked if multiple items need to come as a package for this bid. Mr. Sullivan replied,yes. Ms.West made a motion seconded by Ms.Snyder that bid 2013-08 for Single Phase Pole Mounted Transformers be awarded to WESCO for a total cost of$103,410.00 as the lowest qualified bidder on the recommendation of the General Manager. Motion carried 5:0:0. IFB 2013-09 Single Phase Pad Mounted FR3 Transformers Mr. Soli asked if these are non mineral oil transformers. Mr. Sullivan replied that they are soybean based oil. t%ws. West made a motion seconded by Ms. Snyder that bid 2013-09 for Single Phase Pad Mounted FR3 Transformers be awarded to WESCO for a total cost of$60,788.00 as the lowest qualified bidder on the recommendation of the General Manager. Motion carried 5:0:0. 6 Regular Session Meeting Minutes November28,2012 M.G.L.Chapter 30B Bids(Attachment 6) • IFB 2013-10 Three Phase Pole Mounted Transformers Ms.West made a motion seconded by Ms. Snyder that bid 2013-10 for Three Phase Pole Mounted Transformers be awarded to WESCO for a total cost of$40,274.00 as the lowest qualified bidder on the recommendation of the General Manager. Motion carried 5:0:0. IFB 2013-11 Three Phase Pad Mounted Dead Front Loop Feed Transformers Ms. West asked why this bid is being awarded to the higher priced bidder. Mr. Sullivan explained that three out of the five bidders deemed non responsive and Graybar Electric Company is the lowest qualified bidder. Ms. West made a motion seconded by Ms. Snyder that bid 2013-11 for Three Phase Pad Mounted Dead Front Loop Feed Transformers be awarded to Graybar Electric Company for a total cost of$80,208.00 on the recommendation of the General Manager. Motion carried 5:0:0. IFB 2013-12 Three Phase Pad Mounted Transformers Ms. West made a motion seconded by Ms. Snyder that bid 2013-12 for Three Phase Pad Mounted Transformers be awarded to WESCO for a total cost of$35,195.00 as the lowest qualified bidder on the recommendation of the General Manager. Motion carried 5:0:0. IFB 2013-13 Commercial Meters Ms.West asked if the figures represent the 5 percent discount. Mr.Sullivan deferred to the Materials Manager,Ms.O'Leary who stated that the discount is part of the pricing and the discount can be taken if all items are awarded to AvCom. Mr.Soli asked if these commercial meters are for the meter project and Mr. Sullivan confirmed this. Ms.West made a motion seconded by Ms. Snyder that bid 2013-13 for Commercial Meters be awarded to AvCom Inc.fm a • total cost of$430,028.60 as the lowest qualified bidder on the recommendation of the General Manager. Motion carried 5:0:0. Mr. Stempeck had a question on the bid process, and whether WESCO and GE offer bundling for transformers, cable and wire at a larger discount. Mr. Sullivan is not aware of discounting. Since there are only 2 or 3 manufacturers of transformers,it would not be advantageous for them. General Discussion Chairman Pacino stated that Mr. Stempeck suggested rotating the seating of where the commission members'sit and this will be done for the next meeting. BOARD MATERIAL AVAILABLE BUT NOT DISCUSSED Rate Comparisons,November 2012 E-Mail responses to Account Payable/Payroll Questions RMLD Board Meetines Wednesday,January 30,2013 Chairman Pacino noted a meeting may be needed before January 30, 2013 if there is a candidate for the General Manager position. Mr.Soli suggested that the meeting proceed if four Commissions are available,since time is of the essence. Citizens'Advisory Board Meeting-Budget Committee Meetings Wednesday,April 3,2013 and Wednesday,April 10,2013 Ms. West commented that the commission should plan to attend the Citizens' Advisory Board Meeting dates for the budget presentations. 7 Regular Session Meeting Minutes November 28,2012 Qtxecutive Session 9:30 p.m. Mr. Stempeck made a motion seconded by Ms. West that the Board go into Executive Session to approve the Executive Session meeting minutes of October 1 2012, to discuss strategy with respect to collective bargaining and arbitration and return to Regular Session for the sole purpose of adjournment. Motion carried by a polling of the Board: Mr. Soli,Aye;Ms.Snyder,Aye;Chairman Pacino,Aye;Ms.West,Aye;and Mr.Stempeck,Aye. Motion carried 5:0:0. Adjournment At 10:05 p.m.Ms.West made a motion seconded by Mr.Soli to adjourn the Regular Session. A true copy of the RMLD Board of Commissioners minutes as approved by a majority of the Commission. 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This document describes the goals and objectives set by the Board for the GM. It also serves as an evaluation form for the Board to use at the completion of the fiscal year. The Board has established the following seven criteria for evaluating the GM's performance for the period July 1, 2011 — June 30, 2012, with the relative weight to be given each factor: Finance 20% Energy Efficiency and Load Management 20% ® System Reliability 20% Leadership 10% Board Relations 10% Employee Relations 10% Community Relations 100/0 At the end of the fiscal year, each Commissioner is expected to complete this evaluation form within two weeks after receiving it. In addition, the GM will be required to do a self-assessment on this same form. The General Manager Committee will review all evaluation forms and make a recommendation to the Board regarding the GM's compensation for fiscal year 2012. The Committee will also recommend to the Board goals for future performance including priorities, goals, and timetables. Scoring Guidelines: Each Commissioner is responsible for independently assessing the performance of the GM using [his document. These scores should reflect not only the completion of each task or activity, but also the quality of the results. In addition to numerical scoring, written comments describing the basis for the numerical score are highly desirable and strongly encouraged. The score in each performance category has a wide range (i.e., from 1 to 20 points). Scores at the very high end of the range should reflect performance where all tasks/ activities were completed on time with a high degree of quality. Scores at the very low end of the range would signify that few if any of the tasks / activities were completed, were late, and were completed with unacceptable quality. Q ATTACHMENT 1 1. FINANCE Goal: Meaningful budgets are developed in a timely manner. Expenses are accurately tracked and reported. Cash reserves are prudently invested. Financial targets are met. Plans are developed to meet unexpected contingencies. Minimum Tasks to be completed: 1. Provide the basis for the estimates found in the Capital &Operating budgets. 2. Create Capital &Operating budgets and submit to CAB and the Board. 3. On a monthly basis provide the Board with actual expenditures and variance with respect to the Capital and Operating Budgets. 4. On a quarterly basis update the Six Year Financial Plan and provide to the Board. 5. On a quarterly basis provide the Board with a report on the Retirement trust general ledger&Town cash reconciliation. 6. Perform a Cost of Service(COS)study,when necessary,and provide the CAB and the Board with a rate adjustment recommendation. 7. Create a plan to show how the RMLD will meet its 8%return. 8. If required, report to the Board on matters raised in the FY201 l audit letter. 9. If the rate-stabilization fund misses its year-end goal by more than $0.5 million, prepare a plan to address the issue. Overall Score: • (1 —20 points) Comments: • 2 II. ENERGY EFFICIENCY AND LOAD MANAGEMENT Goal: Assess peak demand and energy needs to determine amounts of capacity and energy necessary to meet system requirements. Consider and implement energy efficiency, load management and conservation measures. Seek a diverse power supply portfolio,including environmentally responsible power. Minimum Tasks to be completed: 1. Continue the power supply procurement strategy, including obtaining bids from renewable projects. 2. Manage the fuel clause and deferred-fuel-account balance. 3. Implement the Conservation and Energy Efficiency Program approved by the Board. 4. Keep up to date on new industry technologies and inform the Board of suggested operational changes to meet these trends. 5. Create new initiatives to address the Board's commitment to green power. 6. Continue the RMLD's efforts to maintain reasonable rates including the provision of monthly rate comparisons to the Board. 7. Propose budget funding to decrease the RMLD energy use at the 230 Ash Street complex by at least 5%in FY 13. Overall Score: (1 —20 points) Comments: 3 III. THE RELIABILITY OF THE RMLD SYSTEM • Goal: Construct and maintain an electric distribution system capable of delivering electric service with a high degree of reliability. Measure the reliability of the RMLD's distribution system against industry standards. Minimum Tasks to be completed: 1. Provide an annual report to the Board dated December 31 a of the previous year's safety incidents. 2. Provide an annual report to the Board dated December 31 regarding security issues, including the recommendation of new measures and/or procedures. 3. Maintain SAIFI and CAIDI indices on a monthly basis and provide an explanation if RMLD's reliability measures exceed industry standards or RMLD's historical performance. 4. Maintain an outage database detailing the nature and duration of an outage and RMLD's response to the outage. 5. Prepare a five-year capital plan report annually for presentation to the Board that addresses future needs of the RMLD's distribution system,the date of the report to be in conjunction with the release of the Capital Budget. 6. Modify and re-evaluate the capital and operating budgets throughout the year to address concerns affecting the reliability of the distribution system. 7. Complete the second phase of the Meter Upgrade Project. 8. To propose budget funding for a twenty-five year plan for increasing the RMLD's resistance to hurricanes and ice storms. Overall Score: (1 —20 points) Continents: • 4 ® IV. MANAGE EMPLOYEES Goal: Keep employees informed about Board initiatives and policies. Assure that competent individuals are hired, trained and promoted. Negotiate contracts and conduct business with the bargaining units in a professional manner. Provide effective leadership to direct reports. Minimum Tasks to be completed: 1. Maintain a highly skilled and knowledgeable workforce. 2. On an annual basis,provide a Summary of Grievances report to the Board dated December 31'. 3. Participate in negotiations,when necessary, with the three bargaining units for renewal contracts;keep the Board apprised of the outcome of these negotiations. 4. Assure that appropriate training is provided for all staff. 5. Submit a report to the Board on the safety incidents at the RMLD by December 31'. Overall Score: ® (1 — 10 points) Comments: 5 V. LEADERSHIP • Goal: Delegate tasks and monitor performance of key staff. Identify and bring to the attention of the Board changes in legislation that may affect the running of a public power utility. Participate in training programs, conferences and seminars to develop enhanced personal skills and to contribute to the development of others. Minimum Tasks to be completed: 1. Maintain comprehensive coverage of new information related to governmental regulations, financial conditions,technological changes,energy, and resource developments as they relate to public utilities. 2. Bring issues regarding these matters to the attention of the Board. 3. Discuss long-range goals for capital expansion with the Board. 4. Assure that the goals and implementing strategies of the strategic plan are being followed. Overall Score: (1 — 10 points) Comments: • 6 VI. RELATIONSHIP WITH THE BOARD Goal: Actively keep the Board informed of major issues and strategic direction of the RMLD. Maintain professional working relationships with elected Commissioners. Provide needed information to the Board to assist it in making decisions. Minimum Tasks to be completed: 1. Communicate effectively with Board members. 2. Provide useful information to the Board that is helpful in Board decision-making. 3. Respond to the voted requests of the Board and meet time commitments made to the Board. 4. Provide quarterly updates to the Board on the progress of the"implementing strategies" from the RMLD's strategic plan. 5. Identify current issues,problems or projects that should concern the Board. Overall Score: (1 — 10 points) Comments: 7 VII. RELATIONSHIP WITH THE COMMUNITY SERVED BY THE RMLD • Goal: Maintain good working relationships with all the constituent groups that interface with the RMLD Minimum Tasks to be completed: 1. Continue a good working relationship with the Town Managers in the four towns served by RMLD. 2. Attend all meetings of the CAB. 3. Continue to maintain working relationships with state and national utility associations and groups, and forward to the Board's attention new matters being raised by these entities. 4. Assure that an Annual Report is given at the Subsequent Town Meeting of the Town of Reading. 5. Communicate effectively with community and business interests in the four towns served by the RMLD. 6. Communicate effectively with customers regarding rate increases,or other relevant information. 7. Seek to influence government concerning the emerging needs of the RMLD. 8. Evaluate the cost and the effectiveness of the RMLD's public relations programs. 9. Provide an annual report to the Board on Customer Service programs. 10. Assure that Customer Service training is provided to all positions that have consistent contact with residential or commercial customers. Overall Score: (1 — 10 points) Comments: • 8 Calculation of Annual Raise: Total Score Possible: 100 points Calculation of Annual Increase: Composite Score: greater than 95 CPI+2%* 90-95 CPI+ 1.4% 85-90 CPI+0.9% 80-85 CPI+0.6% 75-80 CPI+ 0.3% 70-75 CPI 65-70 CPI%-0.5%(if negative,no increase) <65% No Raise, written wanting. * The Board may consider awarding an increase in pay that is higher than CPI+ 2%if the GM performs extraordinary work during the evaluation period. 9 To: Vincent Cameron From: Energy Services Date: November 19, 2012 Subject: Purchase Power Summary-October,2012 Energy Services Division (ESD)has completed the Purchase Power Summary for the month of October,2012. ENERGY The RMLD's total metered load for the month was 55,581,443 kWh, which is a .5 1% increase from the October, 2011 figures. Table 1 is a breakdown by source of the energy purchases. QTABLE 1 Amount of Cost of %of Total Total$ $as a Resource Energy Energy Energy Costa % (kWh) ($Iki T) Millstone K3 3,620.479 $6.99 6.40% $25,298 0.97% Seabrook 109.749 $8.25 0.19% $905 0.03% Stonybrook Intennediate 1,133,401 $50.36 2.00% $57,079 2.20% JP Morgan 8.878,200 $56.29 15.68% $499,769 19.26% NextEm 4,083,000 $45.46 7.21% $185,628 7.15% NVPA 1,731,560 $4.38 3.06% $7,546 0.29% ISO Interchange 17,289.147 $36.51 30.54% $631,190 24.32% NEMA Congestion 0 $0.00 0.00% $12,644 0.49% Coop Resales 90,215 $131.60 0.16% $11,872 0.46% MacOuane 18,192,000 $58.02 32.14% $1,055.483 40.67% Summit Hydro 527,857 $5173 0.93% $27.306 1.05% Braintree Watson Unit 250,296 $54.59 0.44% $13,665 0.53% Swift Rier Pmlecla 700,620 $95.60 1.24% $66,982 2.58% Stonybrook Peaking 0 $0.00 0.00% $9 0.00% Monthly Total 56,806.524 $45.85 100.00% 52,595,375 100.00% ATTACHMENT Table 2 breaks down the ISO interchange between the DA LMP Settlement and the RT • Net Energy for the month of October, 2012. Table 2 Amount Cost % of Total Resource of Energy of Energy Energy (kWh) ($/Mwh) ISO DA LMP • 16,958,370 38.04 29.96% Settlement RT Net Energy •` 330,778 42.20 0.58% Settlement ISO Interchange 17,289,147 36.51 30.54% (subtotal) Independent Syalem Operator Day-Ahead Locational Marginal Price Real Time Net Energy CAPACITY The RMLD hit a demand of 95,568 kW, which occurred on October 15, at 7 pm. The • RMLD's monthly UCAP requirement for October, 2012 was 211,731 Ms. Table 3 shows the sources of capacity that the RMLD utilized to meet its requirements. Table 3 Source Amount(k%) Cost($/kW-month) Total Cost$ %of Total Coal Mllstone#3 4,991 51.70 $258,023 18.60% Seabrook 7,742 30.87 $238,998 17.23% Stonybrook Peaking 24,981 1.92 $48,080 3.47°/ Storlybrook CC 42,925 3.75 $161,183 11.62% NYPA 4,019 3.37 $13,539 0.98% Hydro Quebec 4,584 4.42 $20,279 1.46% Nextera 60,000 5.50 $330,000 23.79% Braintree Watson Unit 10,520 10.99 $115,579 8.33% ISO-NE Supply Auction 51,969 3.87 $201,294 14.51% Total 211,731 $6.55 $1,386,975 100.00% • Aft Table 4 shows the dollar amounts for energy and capacity per source. Table 4 Cast of %of Amt of Energy Po r Resource Energy Capacity Total cost Total Cast (kWh) ($/kWh) Millstone 03 $25.298 $258,023 $283,321 7.11% 3,620,479 0.0783 Seabrook $905 $238,998 $239,903 6.02% 109,749 2.1859 Stonybrook Intemediate $57,079 $161,183 $218.262 5.48% 1,133,401 0.1926 Hydro Quebec 0 $20.279 $20,279 0.51% - 0.0000 JP Morgan $499,769 $0 $499.769 12.55% 8,878,200 0.0563 NealEra $165,628 $330.000 $515,628 12.95% 4,083.000 0.1263 a WPA $7,546 $13,539 $21,085 0.53% 1.731,560 0.0122 180 Interchange $631,190 $201,294 5832,484 20.90% 17,289,147 0.0482 Name Congestion $12,644 $0 $12,644 0.32% - 0.0000 MacOuarte $1,055,483 $0 $1,055,483 26.50% 18,192,000 0.0580 a Summit Hydro $27.306 0 $27,306 0.89% 527,857 0.0517 Braintree Watson Unit $13,665 $115,579 $129,243 3.25% 20,296 0.5164 s SWR River Projects $66,982 $0 $66,982 1.68% 700,620 0.0956 Coop Resales $11,872 $0 $11,872 0.30% 90,215 0.1316 Stonybrook Peaking $9 $48,080 $48,088 1.21% - 0.0000 Monthly Total $2,595,375 $1,386,975 $3,982,351 100.00% 56.606.524 0.0704 a Renewable Resources $.23% RENEWABLE ENERGY CERTIFICATES (RECO The RMLD's Renewable Energy Certificates through the month of September, 2012 have an estimated market value of$610,945, based on market prices as of November 16, 2012. Table 5 shows the amount of banked and projected RECs for the Swift River Hydra Projects, as well as the estimate market value. Table 5 Swift Rieer RECs Summary Period- January - September 2012 Banked Projected Total Est. RECs REU REC Dollars Woron9w 6.830 394 7,204 $279,306 Pepperell W79 364 4063 $215,446 Indian River 2100 92 2192 $116,193 Twners Falls 750 0 750 $0 Grand Total 13,359 870 14,230 $610,945 TRANSMISSION • The RMLD's total transmission costs for the month of October were $845,905. This is an decrease of 13.6% from the September transmission cost of$979,543. In October,2011 the transmission costs were $727,145, Table 6 Cmren1 Month Last Month Last year Peak Demand(kW) 95,568 129,559 97,508 Energy(kWh) 56,606,524 58.633,476 55,392,262 Energy($) $2,595,375 $2,646.309 $2,955.398 Capacity($) $1,386,975 $1,540.823 $1,348,586 Transmission(S) $845,905 $979,543 $727,145 Total $4,828255 $5.166,675 $5.031,130 • . j ! � ! § � - - " - - - ■ ! K « ! 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Aft §; ! / , ; ! - - - - - - - ` ! ! | _ '191 • , 1IT . \ k 3 ) I ` READING MUNICIPAL LIGHT DEPARTMENT FY 13 CAPITAL BUDGET VARIANCE REPORT FOR PERIOD ENDING OCTOBER 31,2012 ACTUAL YTD ACTUAL ANNUAL COST COST BUDGET REMAINING Y PROJECT DESCRIPTION TOWN OCTOBER THRU 10131112 AMOUNT BALANCE E60 ConsOucUon-Svelam Projects 1 Essex Street-Reconduclonng LC 200 200 197,855 197,655 2 4413 ON Remnductohng-Weal Street W 1,594 5422 166,193 182.771 3 Upgrading W OM LynnftW Center UROS (Frest CARRYOVER) LC 26,390 105.342 492.143 388801 5 Shady Lane Area-Reronductoring W 184 199.042 198.858 6 Federal Street Reconductoong W 883 175,555 174.702 Total System Projects Station Uporn a e, star.W 8 Relsy Replacement ProlM (Partial CARRYOVER) R 119,309 119.309 9 Station 4 Getaway Replacement-4W13 R 4430 161779 157 US Total Station Protects SCADA Prolects 10 Station 6 RTU(Remote Terminal Unit)Replacement W 56.183 58.163 4 Station 4 RTU(Remote Terminal Unit)Replacement(Partial CARRYOVER) R 310 18109 80853 61.941 Total SCADA Protects New Customer Service Connections 12 Service installations-COmmercts0industnal Customers ALL 1.925 6.096 63,074 56,916 13 Service Installations Residential Customers ALL 10244 70.461 207.923 137.482 Total Service Connectlons 19 Routine utiWcOan Various Routine Conhuc9on ALL 194 901 710.864 989311 217.227 Total Construction Projects 2311582 922,692 2.929910 2.007,218 Othcr PmIRts 15 GIS 9,184 32339 97,495 65,156 16 TranslormerWCapaciWrs Annual Purchases 44,840 142,924 284.970 141,076 17A Meter Annual Purchases 49.710 48.710 170MeWr Upgrade Protect-(PamaI CARRYOVER) 66.965 361.115 564,416 203.300 17CMete1Upgrade Pmlect Commentls 551,853 551853 18 Purchase Ve ucea 85.000 65000 19 Purchase Line Department Vendee 271371 474,861 570.000 95.139 20 Purchase New Pole Dolly 12,000 12,000 21 Automated Building Systems 150,000 150.000 22 En,meehng Malpl9 software 8 data conversion-(CARRYOVER) 70]89 76789 23 Gina Station Generator 55.000 55000 24 Capital Repairs-Station One 400.000 400,000 25 New Carpeting 35,000 35,000 26 Water Healer Demand Response Technology 189.368 189990 336,611 148.621 27 Hardware Upgrades 2622 24776 126629 101853 28 Sohware and Lmensing 30423 48509 110002 70433 Total Other Protects 614,771 1,274,574 3493505 2.218,931 TOTAL FY 13 CAPITAL PROJECT EXPENDITURES 653,364 2.191,268 6,423M6 4,228149 ATTACHMENT Reading Municipal Light Department C Engineering and Operations Monthly Report October 2012 FY 2013 Capital Plan E&O Construction -System Projects 1. Reconductoring of Essex St. Lynnfield Center - Engineering Labor; 2. 4W13 OH Reconductoring Project, West St., Wilmington - Engineering Labor. 3. Upgrading of Old Lynnfield Center URDs - (Continuation of phase 1) Engineering labor. Cutting over services and installing pull boxes and box pads; extended conduits from street to box pad locations; installed new transformer pads;padmount transformer deliveries and installation; Install cable; terminate secondary cables; grounded all padmounts from ground rod; installed load break; permanently connected padmounts and energized; Phase 1 completed. 5. Shady Lane Drive Area, Wilmington - Reconductoring - No activity 6. Federal Street, Wilmington - Reconductoring - No activity Station Upgrades 8. Station 4 Relay Replacement Project - Reading - No activity 9. Station 4 Getaway Replacement-4W13 - No activity SCADA Proiects 10. Station 5 RTU Replacement, Wilmington - No activity 4. Station 4 RTU Replacement - Senior Tech labor; cut in wiring. New Customer Service Connections 12. Service Installations- Commercial/Industrial Customers-This item includes new service connections, upgrades, and service replacements for the commercial and industrial customers. This represents the time and materials associated with the replacement of an existing or installation of a new overhead service, the connection of an underground service, etc. This does not include the time and materials associated with pole replacements/installations, transformer replacement/installations, primary or secondary cable replacement/installations etc. This portion of the project comes under routine construction. Notable services this month: Relocated a temporary service at Reading Woods. 13. Service Installations— Residential Customers—This item includes new or upgraded overhead and underground services, temporary overhead services, and large underground development. 14. Routine Construction—The drivers of the Routine Construction budget category YTD are listed. This is not an inclusive list of all items within this category. Pole Settin ransfers $97,811 Maintenance OverheadlUnderground $259,989 Projects Assigned as Required $87,914 Pole Damage includes knockdowns some reimbursable $44,452 Station Group $14,199 Hazmat/Oil Spills $0 Porcelain Cutout Replacement Program $0 Lighting Street Light Connections $7,251 Storm Trouble $32,550 Underground Subdivisions $36,141 Animal Guard Installation $18,221 Miscellaneous Capital Costs $112,455 TOTAL $710,984 *In the month of October, zero (0) cutouts were charged under this program. Approximately 29 cutouts were installed new or replaced because of damage making a total of 29 cutouts replaced this month. 2 Reliability Report Two key industry standard metrics have been identified to enable the RMLD to measure and track system reliability. A rolling 12-month view is being used for the purposes of this report. Customer Average Interruption Duration Index (CAIDI) — Measures how quickly the RMLD restores power to customers when their power goes out. CAIDI = Total of Customer Interruption Duration for the Month in Minutes/Total number of customers interrupted. RMLD 12 month system average outage duration—61.61 minutes RMLD 4 year average outage (2006-2009) —50.98 minutes per outage On average, RMLD customers that experience an outage are restored in 61.61 minutes. 120.00 100.72 100.00 C 79.30 60.00 +S 60.00 7.05 .2- O4 AAA O E 40.00 0 20.00 0.00 2py Ci" �K 0, tt� P� t�� ��� � tr0 CP t Monthly minutes per outage • RMLD 12 month system average outage duration 61.51 —RMLD 4 yoor avers • outage duration 50.881 2006-2008 3 System Average Interruption Frequency (SAIFI) — Measures how many outages each customer experiences per year on average. 3- SAIFI = Total number of customer's interrupted /Total number of customers. RMLD 12 month system average - .34 outages per year RMLD 4 year average outage frequency - .82 The graph below tracks the month-by-month SAIFI performance. 0.90 084 0.80 -- y0 69 0.70 m � 0.60 050 0 0.50 0.40 U do v 0.30 21 017 . U, 0.20 tt 0.110 0.00 2P, tau 16� PQi' 'go ��• )� p�q O �} I RMLD monthly outage frequency RMLD 12 month system average outage frequency .34 —RMLD 4 year average outage frequency .82 (2006-2009) Months Between Interruptions (MBTI) Another view of the SAIFI data is the number of months Reading customers have no interruptions. At this time, the average RMLD customer experiences an outage approximately every 35 months. I 4 DC November 26, 2012 To: RMLB, Vincent F. Cameron, Jr., Jeanne Foti Fr: Bob Fournier Sj: October 31, 2012 Report The results for the first four months ending October 31, 2012, for the fiscal year 2013 will be summarized in the following paragraphs. 1) Change in Net Assets: (Page 3A) For the month of October, the net loss or the negative change in net assets was $711,078, decreasing the year to date net income to $1,827,412. The year to date budgeted net income was $1,449,017, resulting in net income being over budget by $378,395 or 26.11%. Actual year to date fuel expenses exceeded fuel revenues by $320,024. 2) Revenues: (Page 11B) Year to date base revenues were under budget by $565,007 or 3.27%. Actual base revenues were $16.7 million compared to the budgeted amount of$17.3 million. 3) Expenses: (Page 12A) *Year to date purchased power base expense was under budget by$881,662 or 8.08%. Actual purchased power base costs were $10.0 million compared to the budgeted amount of$10.9 million. *Year to date operating and maintenance (O&M) expenses combined were under budget by$226,377 or 5.5%. Actual 0&M expenses were$3.9 million compared to the budgeted amount of$4.1 million. *Depreciation expense and voluntary payments to the Towns were on budget. 4) Cash: (Page 9) *Operating Fund was at $10,158,162. * Capital Fund balance was at $3,662,562. * Rate Stabilization Fund was at $6,684,769. * Deferred Fuel Fund was at $1.950,020. * Energy Conservation Fund was at $378,704. 5) General Information: Year to date kwh sales (Page 5) were 258,818,903 which is 498,000 thousand kwh or .19%, behind last year's actual figure. GAW rccenues collected ytd were $258,658 bringing the total collected since inception to $1,555.744. 6) Budget Variance: Cumulatively, the five divisions were under budget by $221,024 or 3.38%. ATTACHMENT FINANCIAL REPORT OCTOBER 31 , 2012 ISSUE DATE : NOVEMBER 26, 2012 TONE OF RRAOINO, NA99ACRVSRTTS MUNICIPAL LIGHT DEPARTMENT BUSIME68-TYPE PROPRIETARY FUND STATEMENT OF NET ASSETS 9/30/12 PREVIOUS YEAR CURRENT YEAR ASSETS CURRENT UNRESTRICTED CASH (SCM A P.9) 10,139,260.28 10,161,162.65 RESTRICTED CASH (am A P.9) 17,563,997.]] 19,204,956.13 RESTRICTED INVESTMENTS (SCH A P.9) 2,200,000.00 0.00 RECEIVABLES, NET (e® E P.10) 8,312,266.76 7,412,425.34 PREPAID EXPENSES (S® B P.10) 996,605.20 1,216,522.99 INVENTORY 1,536,388.43 1,473,163.32 TOTAL CURRENT ASSETS 40.740,598.44 39.468,230.43 NONCURRRNT INVESTMENT IN ASSOCIATED CO (SCH C P.2) 70,O68.61 46,958.35 CAPITAL ASSETS, NET (SCH C P.2) 67,559,140.43 69,646.306.18 TOTAL NONCURRENT ASSETS fi7.fi]9,]09.04 69.693.264.53 TOTAL ASSETS 108.377,807.48 109,161.494.96 LIABILITIES CURACCO ACCOUNTS PAYABLE ],593,153.0] 5,244,705.34 CUSTOMER DBPOSITB 525,7]3.]7 636,4]0.4] CUSTOM ACCRUED DR ADVANCES FOR CONSTRUCTION 328,009.91 390,463.15 ACCEDE LIABILITIBS 1,]19,68J.70 1,545,517.46 TOTAL CURRENT LIABILITIES 9.7]6.569.9) 7.817,106.37 NONCURRENT BONDS PAYABLE, NBT OF CURRENT PORTION 0.00 0.00 ACCRUED EMPLOYEE COMPENSATED ABSENCES 2,934,698.58 2,982,915.76 TOTAL NONCURRENT LIABILITIES 1.934,fi98.50 3,982,915.76 TOTAL LIABILITIES 1].661.]68.51 10,800.022.13 NET ASSETS INVESTED IN CAPITAL ASSETS, NET OF RELATED DEBT 67,559,140.43 69,646,306.18 RXSTRICTRD FOR DEPRECIATION FUND (P.9) 4,302,602.25 3,662,561.96 UMRESTRICSED 23,854,596.19 25,052,604.69 TOTAL NET ASSETS (P.3) 95.716,538.97 98,361.472.83 TOTAL LIABILITIES AND NET ASSETS 108.377.807.48 109,161,694.96 11 TONS OF READING, MA88ACHOSETT5 NONITIT E LIGNTDEPARTMENT PARTM NCHE ULE NONCURRENT 9/30/12 BCHmOLE C PREVIOUS YEAR CURRENT YEAR SCHEDULE OF INV83TKERIS IN ASSOCIATED COMPANI86 NEN ENGLAND HYDRO ELECTRIC 25,747.64 2,9]5.]4 NEW ENGLAND HYDRO TRANSMISSION 54,320.97 43,982.61 TOTAL INVESTMENTS IN ASSOCIATED COMPANIES 70.068.62 46.958.35 SCHEDULE OF CAPITAL ASSETS LAND 1,265,842.23 1,265,842.23 STRUCTURES AND IMPROVEKKNIS 6,537,440.54 6,730,277.16 HGUIFM AND PUNI9ISHINGS 12,885,286.95 12,851,923.34 INFRASTRUCTURE 46,870,570.71 48.798.263.45 TOTAL CAPITAL ASSETS, NET 67.559,140.4] 69.646.306.18 TOTAL NONCURRENT ASSETS 67 629,209.04 69,69J,264.5] J V Ivl TOWN OF READING, MASSACHUSETTS NONICIPALESS-TY LxORO PROPRIETARY NT FU BUSINESS -TY➢i PROPRIETARY PDNO STATEENT OF RNVH)OB6, NSPW9N9 ANO CHANGES IN POND NHI ASSETS 9/lO/1] MONTH MONTH LAST YEAR CURRENT YEAR YTD % LAST YEAR CURRENT TEAR TO DATE TO DATE CHANOB OPERATING REVENGES: (SCH D P.11) BASE REVENUE 3,643,450.06 3,277,968.30 16,152,391.04 16,727,082.14 -0.15% FUEL REVENGE 2,852,952.53 2,389,147.90 13,993,502.42 12,263,719.39 -52.22% PURCHASED POWER CAPACITY (10,541.95) 152,401.19 (49,260.34) 783,578.23 -1690.69% FORFEITED DISCO UNT9 7],658.5] 96,307.74 331,557.72 375,197.]] 13.15% ENERGY CONSERVATION REVENGE 56,188.65 49,522.60 195,647.98 254,827.03 30.25% DAN REVENUE 57,073.70 50.311.27 259,294.42 258.659.69 -0.25% NYPA CREDIT (45,133.69) (48.761.28) (235.455.98) (201,732.70) -14.34% TOTAL OPERATING REVENUES 6,626,348.59 5,966,877.88 31,247,967.26 3D,481,329.91 -2.45% OPERATING EXPENSES: (MCH E P.12) PURCHASED POWER BABE 2,078,533.97 2,233.116.17 9.320.607.36 10,033.532.96 7.65% PURCHASED POWER FUEL 2,955,399.39 2,595.375.45 13,797,272.59 12.402,011.25 -10.11% OPERATING 677.691.69 962,694.87 2,565,252.25 3,115,564.84 8.74% MAINTENANCE 235,294.98 313,038.01 916,636.51 771,858.33 -15.98% DEPRECIATION 296,027.47 305,469.18 1,184,109.88 1,221,876.72 3.19% VOLUNTARY PAYMENTS TO TONNE 113.000.00 114.000.00 452.000.00 456.000.00 0.88% TOTAL OPERATING SYPEN9E8 6,355.946.50 6.523.693.68 25,537,878.59 20,000,044.10 -1.88% OPERATING INCONE 270,402.09 (556,815.80) 2,710,088.67 2,450,485.01 -9.47% PERATING REVENUES (SEPESSEE1 CONTRIBUTIONS IN AID OF CONST 0.00 3,601.00 24.104.99 40.347.75 67.38% RETURN ON IN ESTMENT TO READING (163,829.75) (189.705.56) (735,319.00) 1755,142.321 2.70% INTEREST INCOME 81646.49 2,775.44 43,953.05 '12,388.38 -71.81% INTRRi9T E%PENSK (506.03) (255.95) (2,020.40) (11032.41) -49.10% OTHER (MESE AND AMORT) 63,774.19 26,402.11 72,157.19 50.365.63 -30.20% TOTAL NONOPERATING REV (SEE) (111.915.10) (154.262.98) (597.132.17) (653.072.97) 9.37% CHANGE IN SET ASSETS 155,486.99 011,078.78) 2,112,955.50 1,827,412.84 -13.51% NBT ASSETS AT BEGINNING OF YEAR 93,603,502.47 96.534.059.99 3.13% SET ASSETS AT ENO OF OCTOBER 95.716,538.97 98.361.472.B3 2.76% TOWN OF RANTING, MA88ACINISETTS NOHICIPAL LIGHT 0 O BUSINESS-TYPE PROPRIETARY FUND STATEMENT OF RXRS, EXPENSES AND CNANG86 IN POND NET A88XT6 9/30/12 ACTUAL BUDGET { YEAR TO DATE YEAR TO DATE VARIANCE• CHMOR OPERATING REVENUES: (8CH P P.11B) BASS REVENUE 16,127,082.14 17,292,090.00 (565,007.86) -3.27{ FUEL REVENUE 12,283,719.39 11,585,043.00 698,676.39 6.03{ PURCHASED POWER CAPACITY ]83,5]8.23 792,610.00 (9,031.]]) -1.14{ FORFEITED DISCOUNTS 3]5,19].22 380,425.00 (5,22].]8) -1.37% ENERGY CONSERVATION REVENUE 254,827.02 261,652.00 (6,824.98) -2.61{ GAN REVENUE 258,658.69 261,652.00 (2,993.31) -1.14{ NYPA CREDIT (201.732.78) (233,332.00) 31 599.22 -13.54{ TOTAL OPERATING REVENUES 30,481,329.91 30,340,140.00 141,169.91 0.4]{ OPERATING EXPENSES: (SCH G P.12A) PURCHASED POWER BASS 10,033,532.96 10,915,195.00 (881,662.04) -8.08{ PURCHASED POWER POBL 12,402,011.25 11,706,791.00 695,220.25 5.94{ OPERATING 3,115,564.84 3,250,308.00 (134,743.16) -4.15{ MAINTENANCE 771,858.33 863,493.00 (91,634.67) -10.61{ DEPRECIATION 1,221,876.72 1,216,668.00 5,208.72 0.43{ VOLUNTARY PAYMENTS TO TONNE 456.000.00 456.000.00 0.00 0.00{ TOTAL OPERATING EXPENSES 28,000,844.10 28,408,455.00 (401,610.90) -1.43{ OPERATING INCOME 2,480,485.81 1,931,685.00 548,800.81 28.41{ NONOPERATING REVENUES (EXPENSES) CONTRIBUTIONS IN AID OF CONST 40,347.75 200,000.00 (159,652.25) -]9.83{ RETURN ON INVESTMENT TO READING (755,142.32) (755,000.00) 1142.32) 0.02{ INTEREST INCOME 12,388.38 33,332.00 (20,943.62) -62.83{ INTEREST EXPENSE (1,032.41) (11000.00) (32.41) 3.24% OTHER (EDGE AND AMORT) 50,365.63 40,000.00 10,365.63 25.91{ TOTAL NON0PIRATING REV (REP( 1653.0]2.9]1 (482,668.00) (170.404.9]) 35.30{ CHANGE IN NET ASSETS 1,827,412.84 1,449,017.00 378,395.84 26.11{ NET ASSETS AT BEGINNING OF YEAR 96,534,059.99 96,534,059.99 0.00 P.OD% NET ASSETS AT ENO OF OCTOBER 98.361,472.B1 9].983.076.99 378 395 84 0.]9{ • ( 1 ACTUAL UNDER BUDGET 0A) TONN OF READING. MASSACHUSETTS MUNICIPAL LIGST DEPARTMENT RECONCILIATION OF CAPITAL FUNDS 9/30/13 SOURCE OF CAPITAL PONDS: DEPRECIATION FUND BALANCE 7/1/13 1,635,205.70 CONSTRUCTION POND BALANCE 7/1/13 1,000,000.00 INTEREST ON DRPRECIATION FUND FY 13 2,765.56 DEPRECIATION TRANSFER FY 13 1.321,876.72 TOTAL SOURCE OF CAPITAL PONDS 5,859,837.96 USE OF CAPITAL FUNDS: LESS PAID ADDITIONS TO PLANT THEO OCTOBER 2.197,266.00 GENERAL LEDGER CAPITAL FUNDS BALANCE 10/31/12 3,662.561.96 �f TOM1 OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT SALEM OF KILOWATT MOMS 9/30/12 MONTH MONTH LAST YEAR COMMENT THAN YTD % SALES OF ELECTRICITY. LAST YEAR CURRENT YG0. TO DATE TO DATE CHARGE RESIDENTIAL SALES 19,204,222 16,592,003 97,139,437 98,824,733 1.73% COW. AND INDUSTRIAL SALES 35,363,504 31,442,265 152,036,997 150,183,420 -1.22% PRIVATE STREET LIGHTING 72,515 73,263 291,463 292,550 0.37% TOTAL PRIVATE CONSUMERS 54,640,241 46.107,531 249.467,897 249,300,703 —0.07% MUNICIPAL SALES: STREET LIGHTING 239,112 237,606 956,268 950,384 —0.62% MUNICIPAL BUILDINGS 752,753 680,570 3,352,749 3,254,056 —2.92% TOTAL MUNICIPAL CONSUMERS 991.865 926.176 4.309.017 4.205,240 -2.41% SALES FOR RESALE 270,035 193,350 1,367,179 1,331,570 -2.60% SCHOOL 1.221.607 1,070,780 4,172,908 3,981,390 -4.59% TOTAL KILOWATT MOMS SOLD 5),13],748 50,29) 845 259,317,001 250,010,9W -0.19% isl TOWN OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTHHNT KILOWATT HOURS SOLD BY TOWN 9/30/12 TOTAL READING LYNNPIRLD NO.REAOING WILMINGTON MONTH RESIDENTIAL 16,592,003 5,38],54] 3,373,333 3,987,139 4,944,095 CO303 A IND 31,442,265 3,452,)1] 332,649 4,728,584 23,028,715 PVT ST LIGHTS 73,263 13,585 1,360 21,316 37,002 POB ST LIGHTS 237,606 80,536 32,500 40,043 84,527 WUNI ELMS 688,570 138,999 120,779 144,950 383,842 SALES/RESALE 193,350 193,350 0 0 0 SCHOOL 1,070,788 368,389 236,931 143,040 323,428 TOTAL 50.297.845 9.634.723 2,89].441 9.064.0]2 38.701,609 YEAR TO DATE RESIDENTIAL 98,824,733 30,442,396 14,569,334 23,183,082 30,630,031 COMM G In 150,183,420 18,501,256 1,145,356 23,268,999 107,267,009 PVT ST LIGHTS 292,550 54,340 5,440 85,204 147,566 PUB ST LIGHTS 950,384 322,144 129,960 160,172 330,108 WXMI BLDOS 3,254,856 721,672 582,607 696,582 1,253,995 SALES/RSSALI 1,331,570 1,331,570 0 0 0 SCHOOL 3,981,390 1.418,489 865,532 487,720 1,209,649 TOTAL 258.818,903 52.]91.86] 1].298,119 47.881.759 140,84],150 LAST YEAR TO DATE RESIDENTIAL 97,139,437 30,117,496 14,234,889 22,959,727 29,837,335 COMM A IND 152,036,997 19,130,095 1,214,776 23,516,318 108,185,008 PVT ST LIGHTS 291,463 56,324 5,440 84,940 144,759 PUB ST LIGHTS 956,268 321,744 139,748 159,520 345,256 MUNI SLOGS 3,352,749 760,691 573,468 705,918 1,313,672 SALES/RESALE 1,367,179 1,36],1]9 0 0 0 SCHOOL 4,172,908 3,519,533 945.654 515,840 1,191,891 TOTAL 259.317,001 5),26),852 17.093.975 4],942.363 141.017,911 KILOWATT HOURS SOLD TO TOTAL TOTAL READING LYNNPIILD NO.RKADINO WILMINGTON MONTH RESIDENTIAL 33.99% 10.71% 4.52% 7.93% 9.83% COMM G IND 62.51% 6.86% 0.46% 9.40% 45.79% PVT ST LIGHTS 0.15% 0.03% 0.00% 0.04% 0.08% PUB ST LIGHTS 0.47% 0.16% 0.06% 0.00% 0.17% MUNI SLOGS 1.37% 0.28% 0.24% 0.39% 0.56% SALRS/RESALE 0.38% 0.30% 0.00% 0.00% 0.00% SCHOOL 2.13% 0.73% 0.47% 0.28% 0.65% TOTAL 100.00% 19.15% 5.75% 10.02% 57.08% YEAR TO DATE RESIDENTIAL 38.10% 11.76% 5.63% 8.96% 11.83% COMM A IND 50.03% 7.15% 0.44% 0.99% 41.45% PVT ST LIGHTS 0.11% 0.02% 0.00% 0.03% 0.06% PUB ST LIGHTS 0.37% 0.12% 0.05% 0.06% 0.14% NOMI BLDGS 1.36% 0.38% 0.33% 0.37% 0.40% SALES/RESALE 0.51% 0.51% 0.00% 0.00% 0.00% SCHOOL 1.54% 0.55% 0.33% 0.19% 0.47% TOTAL 100.00% 20.39% 6.68% 18.50% 54.43% LAST YEAR TO DATE RESIDE=IAL 37.46% 11.61% 5.49% 0.85% 11.51% COMM A In 58.63% 7.37% 0.47% 9.07% 41.73% PVT ST LIGHTS 0.11% 0.02% 0.00% 0.03% 0.06% PUB ST LIGHTS 0.37% 0.12% 0.05% 0.06% 0.14% MUSI SLOGS 1.29% 0.29% 0.22% 0.37% 0.51% SALES/RESALE 0.53% 0.53% 0.00% 0.00% 0.00% SCHOOL 1.61% 0.59% 0.36% 0.20% 0.46% TOTAL 100.00% 20.53% 6.59% 18.48% 54.409 161 TOM OF RR IND, NASSACNUSRTTS MONICIPAL LIONS D6PARTMRiT YOPMME INCO 9/3 9/30/13 TOTAL OPERATING RXVRNURS (P.3) 30,461,329.91 ADD: POLE RENTAL 0.00 INTEREST INCONS ON CUSTOMER DEPOSITS 406.54 LESS: OPERATING RXPENSES (P.3) (36,000,644.10) CUSTOMER DEPOSIT INTEREST EXPENSE (1,033.41) FORMULA INCOME (LOSS) 3.179,659.94 UI 4 TOM OP READING, NA88ACHIIS6TT8 NONICIPAL LIGHT ORPARPRENT GMERAL STATISTICS 9 9/30/12 1 NONTE OF NONTE OP } CRAN08 YEAR THRU 20 OCT 3013 OCT 2033 3011 3012 OCT 2011 OCT 3012 SALE OP ENE (P.5) 57,123,748 50,297,845 -1.86% -0.19% 259,317,001 258,818,903 ENE PURCHASED 55,392,263 $6,606,524 -2.10% 1.42% 260,444,723 264,152,924 AVE RASE COST PER ENR 0.037524 0.039450 -3.35% 6.14% 0.035787 0.037964 AVE BASS SALE PER ENR 0.063782 0.065171 5.79% 0.04% 0.064602 0.064639 An COST PER ENE 0.090878 0.085299 -3.93% -4.31% 0.088763 0.084934 AVE SALE PER ENR 0.113725 0.112671 1.15% -5.46% 0.118566 0.112089 FUEL CHARGE REVEMJE (P.31 3,853,952.53 2,389,147.98 -5.67% -12.32% 13,993,802.42 13,283,719.39 LOAD FACTOR 77.82% 81.14% TAE LOAD 97,508 95,568 is - - - - ^, Z410O ^` Zld3S 4/ ttonv C Zt inr N > I ^^'' n Nnr Ct crI > W U AVW U ClU i n adv U Cl >_ ZlevW ^^ll ZL Bad �) W m ZL ON 42 t t 030 L, 44 AON l l 100 Ud3S u env u inr l Nnr � u Avw t adv uVVI f tt S3d Nvr O4 030 OL AON 04100 M d3S ot onv 3 oL lnf OL Nnr i Ol AV" OL adv MWR OL Sad 04 Nvr 60 030 60 AON 60100 L _'I 60 d3S _._7.. MO C) LO 0 u 1 ^/ C W r-- U—) N [ — (D CD C) C) CD CD CD CD (;T DT DT Ef)- UY TOWN OF READING, MASSACHUSETTS NONICIPAL LIGHT DSPARTNENT SCHEDULE OF GSH AND INVESTMENTS 9/30/12 SCHEDULE A PREVIOUS YEAR CURREPT YEAR UNRESTRICTED CASH CASH - OPERATING POND 10,136,260.28 10,158,162.65 CASH - PETTY CASE 3,000.00 3,000.00 TOTAL UNRRSTRICTED GEN 10.139.260.28 10.161,162.65 RESTRICTED GSH CASH - DEPRECIATION POND 4,302,802.25 31662,561.96 CASH - TONE PAYMENT 1,192,000.00 1,211,142.00 GSH - DEFERRED FUEL RESERVE 3,016,25•.63 11950,019.84 GSH - RATE STABILIZATION FUND 5,059,433.61 6,684,768.87 GSH - UNCOLLECTIBLE ACCTS RESERVE 200,000.00 200,000.00 GSH - SIM LEAVE BENEFITS 1,946,1]].34 2,985,384.73 GSH - HAZARD HASTE RESERVE 150.000.00 150,000.00 GSH - CUSTOMER DEPOSITS 585,]23.2] 636,420.42 GSH - ENERGY CONSERVATION 139.384.57 3]8,]03.93 GSH - OPEN 972,218.10 1,345,954.38 TOTAL RESTRICTED CASH 17 563.99].]] 19.]04.956.13 RESTRICTED INVESTMENTS • RATE STABILIZATION 11000,000.00 0.00 •• SIM LEAVE BENEFITS 11000,000.00 0.00 ••• OPE• 200,000.00 0.00 TOTAL RESTRICTED INVESTMENTS1.]00,000.00 0.00 TOTAL GSH BALANCE 19.90),258.05 29,366,118 78 OCT 2011 • FREDDIE MAC 1,000,000.001 DTD 09/10/10, INS 2.001, MATURITY 09/15/20 • FREDDIE MAC 1,000,000.001 DID 09/10/101 INT 2.001; MATURITY 09/15/20 ••• FREDDIE NAC 200,000.001 DID 09/10/101 INT 2.00%1 MATURITY 09/15/20 J 191 TONS OF READING, NA9BACNDBETTS MUNICIPAL LIGHTU 7S RECEOUNT IVABLE SC8EDU68 OF ACCOUNTS RECEIVABLE 9/30/11 SCHEDULE B PREVIOUS YEAR CURRENT YEAR SCHEDULE OF ACCOUNTS RECEIVABLE RESIDENTIAL AND COWNZRCIAL 3,950,262.04 2,466.520.02 ACCOUNTS RECEIVABLE - OTHER 101,]25.33 471,861.66 ACCOUNTS RECEIVABLE - LIENS lb 579.16 23,583.91 ACCOUNTS RECEIVABLE - EMPLOYEE ADVANCES 892.14 892.14 SALES DISCOUNT LIABILITY 1327,843.87) (229.595.61) RESERVE FOR =COLLECTIBLE ACCOUNTS (26].642.41) (236.]]3.61) TOTAL ACCOUNTS RECEIVABLE BILLED 3.481,972.39 2,496.488.51 UNBILLED ACCOUNTS RECEIVABLE 4.830.294.37 4.915,936.83 TOTAL ACCOUNTS RECEIVABLE. NET 8.3121266.76 ].411.415..34 SCHEDULE OF PREPAYNCHTS PREPAID INSURANCE 532,446.52 641,141.72 PREPAYMENT PURCHASED POWER (3,186.38) 73,594.29 PRBPAYME1! PASNY 238,330.65 241,849.32 PRBPAYNEWT WATSON 114,5]0.]1 245,413.96 PURCHASED POWER WORKING CAPITAL 14,523.70 14,523.70 TOTAL PREPAYNENT 9961685.20 1.216.522.99 ACCOUNTS RECEIVABLE AGING OCTOBER 2012: RESIDENTIAL AND CONNERCIAL 2,466,520.02 LESS: BALES DISCOUNT LIABILITY (239.595.81) GENERAL LEDGER BALANCE 2,23fi,9]1.21 CURRENT 1.789,909.98 80.02% 30 DAYS 314,495.09 14.06% 60 DAYS 47,961.76 2.14% 90 DAYS 16,967.48 0.76% OVER 90 DAYS 67.589.90 3.02% TOTAL 2.236 924.21 100.00% liol TOM OF READING, MASSACHUSETTS MUNICIPAL LIGHT NRTMENT SCHEDULE OF LIGHTOPERATING REVBWUE 9/30/12 SCHEDULE D MONTE MONTH LAST YEAR CURRENT YEAR Y1D 4 SALES OF ELECTRICITY: LAST FEAR COARIMT YEAR TO DATE TO DATE CHANGE RESIDENTIAL SALES 2,469,306.13 2,097,174.39 12,817,646.93 12,347,572.86 -3.67% COMM AND INDUSTRIAL SALES 3,732,591.76 3,313,242.89 16,695,386.17 15,557,137.08 -6.82% PRIVATE STREET LIGHTING 5,907.27 5,707.37 29,149.46 22,779.04 -21.86% TOTAL PRIVATE CONSUMERS 6,207,795.16 5.416.124.65 29.542.183.56 27.927,487.98 -5.47% MUNICIPAL SALES. STREET LIGHTING 29,230.94 27,917.05 136,314.37 111,662.20 -18.08% MUNICIPAL BUILDINGS 90,023.56 80,928.79 407,160.55 370,637.93 -8.97% TOTAL MUNICIPAL CONSUMERS 119.262.50 108.845.04 S43,494.92 482,300.13 -11.26% SALES FOR RESALE 32,156.57 22,496.25 168,273.04 154,747.61 -8.04% SCHOOL 137,189.16 119,649.54 492,242.94 446,365.01 -9.34% SUS-TOTAL 6,496,403.39 5,667,116.28 30,746,193.46 29,010,001.53 -5.64% FORFEITED DISCO GET S 72,658.52 96,307.74 331,587.72 375,197.22 13.15% PURCHASED POWER CAPACITY (10,841.98) 152,401.19 (49,260.34) 783,578.23 -1690.69% ENERGY CONSERVATION - RESIDENTIAL 19,208.94 16,605.36 73,760.92 98,870.89 34.04% ENERGY CONSERVATION - COMMERCIAL 36,979.71 32,917.32 121,887.06 155,956.13 27.95% GAM REVENUE 57,073.70 50,311.27 2$9,294.42 258.658.69 -0.25% NYPA CREDIT (45,133.69) (48,791.28) (235,495.98) (201,732.78) -14.34% TOTAL REVENUE fi.fi36.340.59 5.966.877.80 31,247,967.26 30.481.329.91 -2.45% LLL TOW OF RMING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT SCHEDULE T 8CiDL8 OF OPERATING TGNN 9/30/12 TOTAL READING LYNNYIBLD NO.READING WILMINGTON HOSTS RESIDENTIAL ],09),174.39 683,233.93 285,859.63 502,575.05 625,506.79 ISDUS/MUNI BLDG 3,394,171.68 417,012.61 40,647.25 $32,703.68 2,403,808.14 PUB.ST.LIGETS 37,917.05 6,976.30 3,551.79 5,339.50 10,159.46 PRV.ST.LI GETS 5,707.37 1,041.47 104.25 1,721.62 3,840.03 CO-OP RESALE 22,496.25 22,496.25 0.00 0.00 0.00 SCHOOL 119,649.54 42,043.58 26,135.05 16,093.39 35,377.53 TOTAL 5.667.11fi.]8 1.114.801.13 356 297-97 1.058.333.34 3.0)).691.94 THIS YEAR TO DATE RESIDENTIAL 13,34),57].86 3,817,707.36 1,810,235.10 2,893,065.29 3,826,565.11 INDUS/MINI BLDG 15,927,775.01 2,133,150.43 194,983.33 2,554,743.28 11,044,397.98 PUS.ST.LIGHTS 111,662.20 35,905.20 14,201.16 30,918.00 40,637.84 PRV.ST.LIGHTS 22,778.04 4,173.48 417.00 6,881.21 11,306.35 CO-OP RESALE 154,747.61 154,747.61 0.00 0.00 0.00 SCHOOL 446,265.81 160,825.16 96,083.89 56,345.84 133,010.92 TOTAL ]9.010.801.53 6,306,509.243,115.930.45 5.531.953.63 15.OSfi.418.21 LAST YEAR TO DATE RESIDENTIAL 12,817,646.93 3,981,107.08 1,873,731.68 3,018,744.49 3,944,063.68 INDUS/MUNI BLDG 17,102,566.73 2,319,205.44 213,779.72 2,729,663.19 11,840,918.37 PUS.ST.LIGHTS 136,314.37 44,524.29 16,851.13 24,005.74 $0,933.21 PRV.ST.LIGHTS 29,149.46 5,500.80 535.10 8,937.00 14,176.56 CO-OP RESALE 168,273.04 168,273.04 0.00 0.00 0.00 SCHOOL 492,342.94 160,719.74 109,358.26 62,540.14 139,624.80 TOTAL 30.746.193.46 6,699.330.392,313.255.89 5 843,890.56 15 9a9 726.62 PERCENTAGE OF OPERATING INCOME TO TOTAL TOTAL RBRDING LYNNPIRLD NO.RBADING WILMINGTON MONTH RESIDENTIAL 37.01% 12.06% 5.04% 8.87% 11.04% INDUS/MUNI BLDG 59.89\ 7.36% 0.72% 9.40% 42.41% PUB.ST.LIGHTS 0.49% 0.16% 0.06% 0.09% 0.18% PRV.ST.LIGHTS 0.10% 0.02% 0.00% 0.03% 0.05% CO-OP RESALE 0.40% 0.40% 0.00% 0.00% 0.00% SCHOOL 2.31\ 0.74% 0.46% 0.28% 0.63% TOTAL100.00% ]0.74% 6.28% THIS YEAR TO DATE RESIDENTIAL 42.56\ 13.16% 6.24% 9.97% 13.19% INDUS/MUNI BLDG 54.90% 7.35% 0.67% 8.81% 38.07% PUB.ST.LIGHTS 0.38% 0.12% 0.05% 0.07% 0.14% PRV.ST.LIGHTS 0.08% 0.01% 0.00% 0.02% 0.05% CO-OP RESALE 0.53% 0.53% 0.00% 0.00% 0.00% SCHOOL 1.55% 0.55% 0.33% 0.19% 0.48% TOTAL 100.00% 31.72% ).29% 39.Ofi% 51.93% LAST YEAR TO DATE RESIDENTIAL 41.69% 12.95% 6.09% 9.82% 12.83% INDUS/MUNI BLDG 55.63% 7.54% 0.69% 8.88% 38.51% PUB.ST.LIGETS 0.44% 0.14% 0.05% 0.06% 0.17: PRV.ST.LIGHTS 0.10% 0.02% 0.00% 0.03% 0.05` CO-OP RESALE 0.55% 0.55% 0.00\ 0.00% 0.001 SCHOOL 3.60\ 0.59% 0.36% 0.20% 0.45% TOTAL 7.19\ 19.014 5].01% 111x1 TOWN OF REATINO, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT BUUGETEG REVENGE VARIANCE REPORT 9/30/1] scx9nule e ACTUAL BUDGET i SALES OF BLECTRICISY: YEAR TO DATE YEAR TO DATE VARIANCE • CBANUE RESIDENTIAL 7,653,615.74 7,869,221.00 (315,605.16) -2.74% MEN AND INDUSTRIAL BALES PRIVATE STREET LIGHTING 81658,300.00 8,971,784.00 (313,484.00) -3.49% MUNICIPAL BUILDINGS PUBLIC STREET LIGHTING 66,518.70 67,540.00 (1,021.30) -1.51% SALES FOR RESALE 91,497.92 110,939.00 (19,441.08) -17.52% SCHOOL 257,149 78 272.606.00 (15,456 22) -5.67% TOTAL BASE SALES 16,727,082.14 17,292.090.00 (565,007.86) -3.27% TOTAL FUEL SALES 12.283.719.39 11.585.043.00 698.676 39 6.03% TOTAL OPERATING REVENUE 29,010,801.53 28,877,133.00 133,668.53 0.46% FORFEITED DISCOUNTS 375,197.22 380,425.00 (5,227.78) -1.37% PURCHASED POKER CAPACITY 783,578.23 792,610.00 (9,031.77) -1.14% ENERGY CONSERVATION - RESIDENTIAL 98,870.89 98,014.00 856.89 0.87% ENERGY CONSERVATION - COMMERCIAL 155,956.13 163,638.00 (7,681.87) -4.69% GAN REVENUE 258,658.69 261,652.00 (2,993.31) -1.14% PAS" CREDIT (101,732.78) (233,331.00) 31,599.22 -13.54% TOTAL OPERATING REVENUES 30,481.329.91 30.310.140.00 111.189.91 0.17i • ( 1 ACTUAL UNDER BUDGET ILLeI TOME OF READING, NASSACW9ETTS MDNICIPLIERT DEPARTMENT SCHEDULE OF OPERATING EXPENSES 9/30/12 SCHEDULE E MONTH NORTH LAST YEAR CURRENT YEAR YTD i OPERATION EXPENSES: LAST YEAR CURRENT' YEAR TO OATS 1'O DATE CHANGE PURCHASED POWER BASE EXPENSE 1,0)8.533.9) 2,233.116.17 9,320,607.36 10.033,532.96 7.65% OPERATION SUP AND ENGINEERING EXP 41,995.20 66,592.72 174,038.90 186,135.02 6.95% STATION SUP LABOR AND MISC 11,983.39 13,956.59 45,183.28 29,744.06 -34.17% LIRE MISC LABOR AND EXPENSE 61,250.44 79,054.60 229,014.58 211,993.96 -7.43% STATION LABOR AND EXPENSE 37,674.31 )),365.14 157,962.28 186,724.93 18.21% STREET LIGHTING EXPENSE 9.427.35 6,634.27 33,358.20 24,362.69 -26.97% MINE EXPENSE 21,576.62 32,412.73 B5,022.04 66,525.09 -11.76% WISC DISTRIBUTION EXPRESS 25,226.83 41,385.07 108,979.89 115,344.01 5.64% ESTER MAIMS LABOR A EXPENSE 6,823.52 8,123.39 33,310.20 32,093.41 -3.65% ACCT A COLL LABOR 6 EXPENSE 87,335.05 170,107.71 397,782.95 514,290.24 29.19% UNCOLLECTIBLE ACCOUNTS 16,000.00 8,333.33 64,000.00 33,333.31 -47.92% ENERGY AUDIT EXPENSE 33,342.23 60,363.24 139,814.23 156,109.20 11.65% ADMIN A am SALARIES 57,750.68 89,524.45 243,307.65 254,951.94 4.79% OFFICE SUPPLIES A EXPENSE 36,696.17 12,722.94 69,143.39 61,788.54 -10.64% OUTSIDE SERVICES 46.913.11 44,891.09 115,188.22 124,813.17 8.36% PROPERTY INSURANCE 31,))8.71 31,915.42 127,150.88 116,960.68 -0.13% IN,7URIES AND DAMAGES 718.57 5,005.55 (6,827.06) 15,321.99 -324.43% EMPLOYEES PENSIONS A BENEFITS 111,011.63 139,740.68 534,940.81 680,714.72 27.25% MISC GENERAL EXPENSE 7.599.42 10,345.91 55,204.83 48,960.68 -11.31% RENT EXPRESS 636.37 13,774.20 55,863.87 76,113.09 36.25% ENERGY CONSERVATION 31,950.00 41,245.94 202,813.04 169,264.12 -16.51% TOTAL OPERATION EXPENSES 677,691.69 962,694.87 2,865,252.25 3,115.564.84 8.74% MAINTENANCE EXTREME: It NAINT OF TRANSMISSION PLANT 227.10 217.10 90B.40 909.40 0.00% MAINT OF 9TRUCT AND EQUIPMT 16,300.80 23.950.99 64,690.24 45,549.55 -29.59% RAINT OF LINES - OR 134,239.21 234.733.57 527,105.75 484,217.53 -6.14% NAINT OF LINES - UG 15,946.71 4,))1.57 72,792.29 28.845.22 -60.37% MAINT OF LINE TRANSFORMERS 7,599.63 1,535.48 14,033.60 11.919.07 -50.39% MAIST OF 9T IT R SIG SYSTEM (51.77) 19.13 (236.74) (201.32) -14.54% NAINT OF GARAGE AND STOCKROOM 46.345.75 35,233.87 171.524.15 150,174.77 -12.45% NAINT OF ESTERS 8,159.64 5,428.36 26,742.17 15,579.84 -45.79% MAINT OF GEN PLANT 6,527.82 7,237.95 29,096.65 34,867.27 19.87% TOTAL MAINTENANCE EXPENSES 235.294.98 313.038.01 918.636.51 771,856.33 -15.90% DEPRECIATION EXPENSE 196,027.47 305,469.18 1,194,309.98 1,221.876.72 3.19% PURCHASED POWER FUEL EXPENSE 2,955.398.39 2,595,375.45 13,797,272.59 12.401,011.25 -10.11% VOLUNTARY PAYMENTS TO TOWNS 113,000.00 114,000.00 452,000.00 456.000.00 0.88% TOTAL OPERATING EXPENSES 6.355.946.50 6.51).69).68 28.537.879.59 28.000.844.10 -1.88% F' TOM OF READING, HASSACHOSETTS NOLIGRT DE NT BUDGETED OPERATING EXPENSE VARIANCE REPORT 9/30/12 HCH8DOL8 O ACTOAL B=GBT % OPERATION EXPENSES: YEAR TO DATE YEAR TO OATS VARIANCE • CHANGE PORCHASED POWER BASS EXPENSE 10.03].5]].96 10.915.195.00 (801,662.041 -8.08% OPERATION SOP AND ENGINEERING SEP 186,135.02 155,909.00 30,226.02 19.39% STATION SUP LABOR AND NISC 29,744.06 27,497.00 2,257.06 8.21% LINE NISC LABOR AND EXPENSE 211,993.96 217,462.00 (5,468.04) -2.51% STATION LABOR AND EXPENSE 186,724.92 146,432.00 40,292.92 27.52% STREET LIGHTING EXPENSE 24,362.69 27,615.00 (3,252.31) -11.78% METER EXPENSE 66,525.09 46,666.00 19,859.09 42.56% NISC DISTRIBOTION EXPENSE 115,344.01 119,564.00 (4,219.99) -3.53% MYER READING LABOR 8 EXPENSE 32,093.41 33,889.00 (1,795.59) -5.30% ACCT 8 COLL LABOR 6 EXPENSE 514,290.24 447,259.00 67,031.24 14.99% OINCOLLBCTIBLB ACCODNT6 33,333.32 33,332.00 1.32 0.00% ENERGY AWIT EXPENSE 156,109.20 154,421.00 1,688.20 1.09% ADMIN c ONE SALARIES 254,951.94 247,791.00 7,160.94 2.89% OFFICE SOPPLIES F EXPENSE 61,788.54 84,778.00 (22,989.46) -17.12% OOTEID6 SERVICES 124,813.17 262,776.00 (137,962.83) -52.50% PROPERTY INSURANCE 126,960.68 157,172.00 (30,211.32) -19.22% INJ`ORISS AND MEAGRE 15,321.99 19,197.00 (3,875.01) -20.19% ENPLOYEES PENSIONS R BENEFITS 680,714.72 661,904.00 18,810.72 2.84% RISC GENERAL EXPENSE 48,960.68 97,329.00 (48,360.32) -49.70% FEET EXPENSE 76,113.06 70,668.00 5,445.00 7.71% RENEW CONSERVATION 169,284.12 138,657.00 (69,372.88) -29.07% TOTAL OPERATION EXPENSES 3.115.564.84 ].250,308.00 (134,743.16) -4.15% NAINTENANCB EXPENSES: MAIM OF TRANHNISSION PLANT 908.40 11000.00 (91.60) -9.16% HAIRY OF BIRO= AND BGUIPMENT 45,548.55 41,157.00 4,391.55 10.67% NAINT OF LINES - ON 484,217.53 397,330.00 86,887.53 21.87% MAIM OF LINES - UG 28,845.22 55,223.00 (26,377.78) -47.77% MAIM OF LING TRANSPORNINRS 11,919.07 77,828.00 (65,908.93) -64.69% NAINT OF ST IT 6 SIO SYSTEM (202.32) 3,204.00 (3,406.31) -106.31% WAIST OF GARAGE AND STOCKROOM 150,174.77 219,418.00 469,243.23) -31.56% WAIST OF ENTREE 15,579.84 24,629.00 (91049.16) -36.74% RAINT OF GEN PLANT 34,867.27 43,704.00 (0,836.7]) -20.22% TOTAL HAINTENANCE EXPENSES 771.858.3) 863.49].00 (91,634.67) DEPRECIATION EXPENSE 1,221,876.72 1,216,668.00 5,208.72 0.43% PORCNASED POWER FOEL EXPANSE 12,402,011.25 11,706,791.00 695,220.25 5.94% VOLUNTARY PAYNENTE TO TOWNS 456,000.00 456,000.00 0.00 0.00% TOTAL OPERATING EXPENSES 28.000,844.10 20.408.455.00 (407.610.901 -1.43% • I 1 ACTUAL ORDER BUDGET 113A1 TOM OF READING, MASSACHUSETTS MUNICIPAL PERATIN LIGHT DEPARTMENTEVARIAC B00G8TBD OPERATING EXPENSE VARIANTS REPORT 9/30/1] 1 RESPONSIBLE REMAINING SENIOR 2013 ACTUAL BUDGET REMAINING OPERATION EXPENSES: MANAGER ANNUAL BUDGET YEAR TO DATE BALANCE BUDGET % PURCHASED TONER BASE EXPENSE SP 30,102,742.00 10,033.532.96 20.069,209.04 66.67% OPERATION SUP AND ENGINEERING EXP ES 468,949.00 186,135.02 282,813.98 60.31% STATION SUP LABOR AND MISC ES 79,813.00 29,744.06 50,068.94 62.73% LING MISC LABOR AND EXPENSE XS 671,309.00 211,993.96 459,315.04 68.42% STATION LABOR AND EXPENSE BE 448,249.00 186,714.92 261,524.08 58.34% STREET LIGHTING EXPENSE IS 83,106.00 24,362.69 58,743.31 70.68% NETER EXPENSE XS 197,329.00 66,525.09 130,803.91 66.29% MISC DISTRIBUTION EXPENSE BE 366,489.00 115,344.01 251,144.99 68.53% MBIER READING LABOR A EXPENSE BS 69,946.00 32,093.41 37,852.59 54.12% ACCT 6 COLL LABOR 4 EXPENSE RP 1,385,210.00 514,390.24 870,919.76 62.87% UNCOLLBCTIBLB ACCOUNTS RP 100,000.00 33,333.32 66,666.68 66.67% ENERGY AUDIT EXPENSE JP 479,013.00 156,109.20 322,903.80 67.41% ADMIN A OEN SALARIES VC 761,068.00 254,951.94 506,116.O6 66.50% OFFICE SUPPLIES R EXPENSE VC 253,950.00 61,780.54 192,261.46 75.67% OUTSIDE SERVICES VC 507,125.00 134,813.17 382,311.83 75.39% PROPERTY INSURANCE XS 471,500.00 126,960.68 344,539.32 73.07% INJURIES AND DAMAGES BS 56,619.00 15,321.99 41,297.01 72.94% EMPL0YEES PENSIONS 6 BENEFITS BE 1,889,623.00 6BO,714.72 1,]08,908.]8 63.98% IIISC GENERAL EXPENSE VC 200,785.00 481960.68 151,824.33 75.62% RENT EXPENSE 08 212,000.00 76,113.08 135,886.92 64.10% ENERGY CONSERVATION SP 697,983.00 169,]84.1] 528,698.88 75.75% TOTAL OPERATION EXPENSES 8.523.105.00 3.115.564.84 6,284,501.16 71.23% MAINTENANCE EXPENSES: MAINT OF TRANSMISSION PLANT XS 3,000.00 908.40 2,091.60 69.72% MAINT OF STRUCT AND EQUIPMT IS 114,120.00 45,548.55 68,571.45 60.09% MAINT OF LINES - ON BS 1,250,421.00 484,217.53 766,203.47 61.28% MAINT OF LINES - UG BS 285,371.00 28,845.22 156,525.78 89.89% MAINT OF LINE TRANBPORMBRS 08 186,500.00 11,919.07 176,580.93 93.68% FAINT OF ST IT R SIG SYSTEM B8 9,684.00 (]0].32) 9.886.32 102.09% MIINT OF GARAGE AND STOCKROOM BE 672,589.00 150,174.77 522,414.23 77.67% MAINT OF SKIERS BE 47,392.00 15,579.84 31,812.16 67.13% MAINT OF GEN PLANT RP 131,320.00 34,867.27 96,452.73 73.45% TOTAL MAINTENANCE EXPENSES 2.817.403.00 771.858.33 1,930,538.67 68.52% DEPRECIATION EXPENSE RP 3,650.000.00 1,221,976.72 2,418,123.28 66.52% PURCHASED POKER PURL EXPENSE JP 30,500,000.00 12,402,011.25 38,097,988.75 59.34% VOLUNTARY PAYMENTS TO TOWNS RP 1,368,000.00 456,000.00 912,000.00 66.67% TOTAL OPERATING EXPENSES 83.767.500.00 28.000.844.10 49.733.360.90 59.36% Iv]el TOWN OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTM@R' PROFESSIONAL SERVICES 10/31/1013 PROFESSIONAL SERVICES BY PROJECT ITEM DEPARTMENT ACTUAL BUDGET VARIANCE 1 ENID AND PENSION TRUST AUDIT PEES ACCOUNTING 19,000.00 32,350.00 (3,150.00) 2 PENSION ACTUARIAL EVALUATION ACCOUNTING 3.750.00 0.00 3,750.00 3 LEGAL- FERC/ISO ISSUES ENERGY SERVICE 0.00 61000.00 (61000.00) 4 LEGAL- POWER SUPPLY ISSUES ENERGY SERVICE 3,359.00 15,000.00 (11,741.00) 5 PROFESSIONAL SERVICES ENERGY SERVICE 1,895.80 81000.00 (51104.20) 6 NERC COMPLIANCE AND AUDIT E 6 0 3,532.50 3,350.00 181.50 7 LOAD CAPACITY STUDY ENGINEERING 0.00 7,500.00 (7,500.00) 8 STROM HARDENING STUDY ENGINEERING 0.00 50,000.00 (50,000.00) 9 LEGAL-GENSRAL, MMIC AUDIT ON 15,873.36 50,000.00 (34,129.64) 10 LEGAL SERVICES-GENERAL MR 40,505.33 30,600.00 9,905.23 11 LEGAL SERVICES-NEGOTIATIONS ER 11698.06 18.400.00 (16,701.94) 13 LEGAL GENERAL BLDG. MAINT. 9,115.90 500.00 81635.90 13 SURVEY RIGHT OF NAY BLDG. MAINT. 0.00 1,668.00 (1,668.00) 14 ENVIRONMENTAL BLDG. MAINT. 0.00 11668.00 (11668.00) 15 ENGINEERING SERVICES BLDG. MAINT. 14,118.05 3,840.00 11,278.05 16 REPAIR RAMP AND DSCR AREA BLDG. MAINT. 0.00 30,000.00 (30,000.00) 17 INSURANCE CONSULTANT OEM. BENEFIT 0.00 3,331.00 (3,333.00) 18 LEGAL GEN. BENEFIT 0.00 1.668.00 (11668.00) 19 SITE ASSRSSMNNT FOR MAJOR UPGRADE ACCOUNTING _ 3,056.3] D.00 2,056.27 TOTAL 124,813.1) 362,]]6.00 (137.963 83) PROFESSIONAL SERVICES BY VENDOR ACTUAL MELANSON HEATH R COMPANY 19,000.00 HUDSON RIVER ENERGY GROUP 1,895.80 STONE CONSULTING INC. 3,750.00 ROBIN AND RUDMAN 15,901.46 UTILITY SERVICES INC. 3,531.50 DUNCAN 6 ALLEN 11,355.80 CHOATE HALL R STEWART 39,493.29 MENDERS TORREY A SPENCER 13,385.55 RICHARD HIGGINS ARBITRATOR 2.710.00 JM ASSOCIATES 1,733.50 COGSDALE 3,056.37 TOTAL 134,813.17 (13) R3IID DEFERRED PURL CASH RBSBRVX ANALYSIS 09/30/12 GROSS NONTXLY TOTAL DATE MR08S REVENUES NYPA CR®IT DXYeRRED DEFERRED Tun-12 2,200,044.46 Sul-12 3,581,715.28 3,492,843.61 (61,106.90) (149,970.57) 2,120,065.91 Aug-12 3,576,611.20 2,914,978.35 (44,365.80) (707,998.65) 1,412,067.26 S.p-12 2,646,309.32 3,486,749.45 (47,478.80) 792,961.33 2,205,028.59 Oct-12 2,595,375.45 2,389,147.90 (46,781.26) (255,008.75) 1,950,019.84 RMLD BUDGET VARIANCE REPORT FOR PERIOD ENDING OCTOBER 31, 2012 DIVISION ACTUAL BUDGET VARIANCE CHANGE ENGINEERING AND OPERATIONS 1,371,323 1,384,060 (12,737) -0.92% ENERGY SERVICES 331,683 422,247 (90,563) -21.45% GENERAL MANAGER 263,755 332,601 (68,847) -20.70% FACILITY MANAGER 1,231,956 1,323,863 (91,907) -6.94% BUSINESS DIVISION 3,122,728 3,079,698 43,030 1.40% SUB-TOTAL 6.321,445 6,542,469 (221,024) -3.38% PURCHASED POWER - BASH 10,033,533 10,915,195 (8811662) -8.08% PURCHASED POWER - FUEL 12,402,011 11,706,791 695,220 5.94% TOTAL 28,756,989 29,164,455 (407.466) -1.40% RMLD STAFFING REPORT FOR FISCAL YEAR ENDING JUNE, 2013 13 BUD JUL AUG SEP OCT TOTAL 12 12 12 12 GENERAL_K&UL EB GENERAL MANAGER 2.00 2.00 2.00 2.00 2.00 HUMAN RESOURCES 1.00 1.00 1.00 1.00 1.00 COMMUNITY RELATIONS 1.00 1.00 1.00 1.00 1.00 TOTAL 4.00 4.00 4.00 4.00 4.00 BUSINESS ACCOUNTING 2.00 2.00 2.00 2.00 2.00 CUSTOMER SERVICE •• 7.75 7.75 7.75 7.75 7.75 MGMT INFORMATION SYS • 6.25 6.00 6.00 6.00 6.00 MISCELLANEOUS 1.00 1.00 1.00 1.00 1.00 TOTAL 17.00 16.75 16.75 16.75 16.75 ENGINEERING & OPERATIONS AGM E&O 2.00 2.00 1.00 1.00 1.00 ENGINEERING 5.00 5.00 5.00 5.00 5.00 LINE 21.00 21.00 21.00 21.00 21.00 METER 4.00 3.00 3.00 3.00 3.00 STATION 8.00 8.00 8.00 8.00 8.00 TOTAL 40.00 39.00 38.00 38.00 38.00 PROJECT BUILDING 2.00 2.00 2.00 2.00 2.00 GENERAL BENEFITS 2.00 1.00 2.00 2.00 2.00 TRANSPORTATION - - - - - MATERIALS MGMT 4.00 3.00 4.00 4.00 4.00 TOTAL 8.00 6.00 8.00 8.00 8.00 ENERGY SERVICES ENERGY SERVICES • 5.50 4.50 4.50 4.50 4.50 TOTAL 5.50 4.50 4.50 4.50 4.50 RMLD TOTAL 74.50 70.25 71.25 71.25 71.25 CONTRACTORS UG LINE 2.00 2.00 2.00 2.00 2.00 TOTAL 2 .00 2.00 2.00 2.00 2.00 GRAND TOTAL 76.50 72.25 73.25 73.25 73.25 part time employee 'N part time employee and a coop student '^ part time employee and a temp i eading M..ipalLight DprtmnRMLD ¢RfR EX 6R.Si3OXi 230 A P.O.Doo 150x I50 Reading.MA 01867-0250 Tel:(781)94/-1340 Fax:(781)942-2409 Web:.w .mddcotn November 16, 2012 Town of Reading Municipal Light Board Subject: 750 MCM Cable On October 17, 2012 a bid invitation was placed as a legal notice in the Reading Chronicle requesting proposals for 750 MCM Cable for the Reading Municipal Light Department. Specifications were emailed to the following: The Okonite Company WESCO Yale Electrical Supply Graybar Electric Arthur Hurley Company Hasgo Power Shamrock Power Pirelli Cables &Systems Power Sales Group HD Supply, Inc. Hendrix Wire&Cable Corp Champion Wire&Cable Anixter Wire &Cable Yusen Assoc HD Supply Utilities MetroWest Electric Sales Power Tech - UPSC E.L. Flowers General Cable USA Power Cable Robinson Sales Eupen Cable Power&Telephone Enterprise Bids were received from Irby, Hasgo Power, Arthur Hurley Company, Yale Electric, The Okonite Company and WESCO. The bids were publicly opened and read aloud at 11:00 a.m. November 8, 2012 in the Town of Reading Municipal Light Department's Board Room, 230 Ash Street, Reading, Massachusetts. The bids were reviewed, analyzed and evaluated by the General Manager and the staff. Move that bid 2013-07 for 750 MCM be awarded to: Yale Electric East LLC for a total cost of$117,873.75 Item Ouantity Description Total Cost 1 6,375' 750 MCM CU 15 W concentric neutral power cable $117,873.75 as the lowest qualified bidder on the recommendation of the General Manager. ATTACHMENT File Bid/M3/Cable/2013-07 Reading Municipal DepartmentRMLD CO) RELIABLEPOOWEROR CENFRAVONS AihStreet.P.O.Box 150 Reading.MA01867-0250 The Capital budget allocation for the purchase of the underground cable for the Station 4 Getaway Replacement-4W13 Reading project was estimated at$102,000.When the project was originally estimated there were 3 reels of 750 MCM CU in stock for this project.These reels have since been used, hence the need for an additional 1275' over the 5100'that was detailed in the Capital Project description. V' cent F. qmeron,Jr. vin Sul) n Peter Price He Bid/IFY13/Cable/20134)7 ` f ; ® k � \ / . OM \ E , ! \ ! 22 \ \ / ( ■ ! ) ) , . , , . . ® $ ; kke ! \ /k §2 $ � i � _ ) � ■ | ! ! § ! ! ! ) : ! woo ! Reading Municipal LightDepartmentRMLD CO) Rei 1 10ER D GENERATIONS 230 Ash Street P.O.BoR I50 Reeding,MA 01867-0250 Tel:(781)944-1340 Fu:(781)942-2409 Web:wW..mdd.mm November 16, 2012 Town of Reading Municipal Light Board Subject: Single Phase Pole Mounted Transformers On October 17, 2012 a bid invitation was placed as a legal notice in the Reading Chronicle requesting proposals for Single Phase Pole Mounted Transformers for the Reading Municipal Light Department. An invitation to bid was emailed to the following: Power Sales Group WESCO Graybar Electric Company EDI Yale Electric Supply Shamrock Power Sales Hughes Supply Ward Transformer Sales Jordan Transformer IF Gray Metro West Electric Sales, Inc. Power Tech-UPSC Hasgo Power Robinson Sales Stuart C. Irby HD Supply HD Industrial Services Bids were received from WESCO, Graybar Electric Company, Moloney, Sutart C. Irby and Yale Electric Supply. The bids were publicly opened and read aloud at 11:00 a.m. November 8, 2012 in the Town of Reading Municipal Light Department's Board Room, 230 Ash Street, Reading, Massachusetts. The bids were reviewed, analyzed and evaluated by the General Manager and the staff. Move that bid 2013-08 for Single Phase Pole Mounted Transformers be awarded to: WESCO for a total cost of$103,410.00 Item (desc.) Qty Manufacturer Unit Cost Total Net Cost 1 (25 kVa) 15 Power Partners/ABB 982.00 $14,730.00 2 (37 Y2 kVa) 30 Power Partners/ABB 1,180.00 $35,400.00 3 (50 kVa) 40 Power Partners/ABB 1,332.00 $53,280.00 as the lowest qualified bidder on the recommendation of the General Manager. File:Bid/FY13/TR 2013013 Reading MuncipalLight Depa*mRMLD J IeR oss Ash Strew,P.O.Boa 150 Reading,MA01867-0250 The Capital Budget allocation for the purchase of these units under the Transformer project was estimated for 60 units at$96,000. Department is purchasing 85 units for $103.410.These quantities will bring the WILD Inventory back up to the necessary level. V/ce F. Ca ron Jr. 1415 vinSn Peter File:Bid/FY131 R 2013-M � _ Z { _ ' - #; \ . \ . ( ;{; ! ; - !\) - � § !)! \;� \ e �, »; wo ; w� EMU,U, ! ■■■ ;.. ; \\ ■ !a a// � !!§! )) { ! !! r=- • e, gE OM ©/ _ e , ® a d • G 5 _ ! \| !f!!! , . _T EP„ . aa . �� ! | |UM S . | ) e ! 2/ R ; E !| !! ! } C_ § 0 0dg ; /gb \ ! ~ gee eae « & | / / � � ; 2 /R / / � ( nkE| , CSS l ; S; _ else•_� _ £ / \ !. 2m !!! 222 222 222 222 . � ! ng RELIAiogh tmeetRMLD � RELIABLEPOWER FOR ENERAT,OHS P.O. txREt Bo 150 ® P.OBox 150 Reading,MA01867-0250 781:(781)944-1340 Fax:(781)94L2409 Web:W W W.mdd.cona November 16, 2012 Town of Reading Municipal Light Board Subject: Single Phase Pad Mounted FR3 Transformers On October 17, 2012 a bid invitation was placed as a legal notice in the Reading Chronicle requesting proposals for Single Phase Pad Mounted FR3 Transformers for the Reading Municipal Light Department. An invitation to bid was emailed to the following: Power Sales Group WESCO Graybar Electric Company EDI Yale Electric Supply Shamrock Power Sales. Hughes Supply Ward Transformer Sales Jordan Transformer IF Gray Metro West Electric Sales, Inc. Power Tech-UPSC Hasgo Power Robinson Sales Stuart C. Irby HD Supply HD Industrial Services ® Bids were received from WESCO, Graybar Electric Company, Yale Electric and Stuart C. Irby. The bids were publicly opened and read aloud at 11:00 a.m. November 8, 2012 in the Town of Reading Municipal Light Department's Board Room, 230 Ash Street, Reading, Massachusetts. The bids were reviewed, analyzed and evaluated by the General Manager and the staff. Move that bid 2013-09 for Single Phase Pad Mounted FR3 Transformers be awarded to: WESCO for a total cost of$60,788.00 Item (desc.) Qty Manufacturer Unit Cast Total Net Cost 1 (25 kVa) 4 ERMCO 1,957.00 $7,828.00 2 (37 '2 kVa) 8 ERMCO 2,186.00 $17,488.00 3 (50 kVa) 12 ERMCO 2,434.00 $29,208.00 4 (75 kVa) 2 ERMCO 3,132.00 $6,264.00 as the lowest qualified bidder on the recommendation of the General Manager. File:Bid/M3/TR 2013-09 J Reading Municipal DpartmentRMLD 1.w.. eoa a.r,on, 230Ash g AP.O.Sox 150 • Regding,hV+01867-0250 The Capital Budget allocation for the purchase of these units under the Transformer project was estimated at$48,000. The estimated cost of$48,000 was determined using the actual cost of transformers purchased in February of 2012. These units will mostly be used to replace live front transformers in the Departments older underground subdivisions. YILtt �n V' cent F. a eron Jr. .J vin Su ' n Peter Price • • Fde:Hid/M3/TA 2013-09 ! � j\! ! �!)!! g , { , \ 551 \/§ { | \ \ \� i 88 gg dg \/ ! .] \\\ &&sole ! j ! ` 22{{ E "E '}EEE /{(; `' Reading Municipal Light Department RMLD () AaLaevEP09 GENERATIONS 230 Ah Street llliw P.O.Box 150 Reading,MA 01867-0250 Tel:(781)9441340 Fax:(781)942-2109 Web:wAR Er.1d.. November 16, 2012 Town of Reading Municipal Light Board Subject: Three Phase Pole Mounted Transformers On October 17, 2012 a bid invitation was placed as a legal notice in the Reading Chronicle requesting proposals for Three Phase Pole Mounted Transformers for the Reading Municipal Light Department. An invitation to bid was emailed to the following: Power Sales Group WESCO Graybar Electric Company EDI Yale Electric Supply Shamrock Power Sales Hughes Supply Ward Transformer Sales Jordan Transformer IF Gray Metro West Electric Sales, Inc. Power Tech-UPSC Hasgo, Power Robinson Sales Stuart C. Irby ([ HD Supply HD Industrial Services ♦/ Bids were received from WESCO, Moloney Electric Inc. and Shamrock Power Sales Group. The bids were publicly opened and read aloud at 11:00 am November 8, 2012 in the Town of Reading Municipal Light Department's Board Room, 230 Ash Street, Reading, Massachusetts. The bids were reviewed, analyzed and evaluated by the General Manager and the staff. Move that bid 2013-10 for Three Phase Pole Mounted Transformers be awarded to: WESCO for a total cost of$40,274.00 Item (desc.) Qty Manufacturer Unit Cost Total Net Cost 1(30 kVa) 2 ABB/Power Partners 2,433.00 $4,866.00 2 (45 kVa) 2 ABB/Power Partners 2,605.00 $5,210.00 3(75 kVa) 2 ABB/Power Partners 3,065.00 $6,130.00 4(150 kVa) 2 ABB/Power Partners 4,570.00 $9,140.00 5 (225 kVa) 2 ABB/Power Partners 4,856.00 $9,712.00 6 (300 kVa) 1 ABB/Power Partners 5,216.00 $5,216.00 as the lowest qualified bidder on the recommendation of the General Manager. FOR:Bid/FY13/TR 2013-10 Eedivg MunicipalLight Department nege eot . eoa e 230 Ash Street,P.O.Box 150 • Reading,MA 01867-0250 The Capital Budget allocation for the purchase of these units under the Transformer project was estimated at $80,000. These quantities will bring the RMLD inventory back up to the necessary level. ncent F. Qfirneron Jr. s vin li ^—r V _ � Peter Price • File:Hid/M3/172 2013-10 | � Z f |||||| |]}]|§ |]|- 0000!! 0000H 00002; | }M\/}/ {))})} }}\}}} --- { ELL \ HUM " /\\))) ,,,,,, � ! | ; !�! !/|[!#; \ | \// Saa 8530 , � RMLD CoReading Municipal Light Department REIIABIE POVEF r09 OEN¢RAi IONl ® 230 Ash Street P.D.Box 150 Reading,MA 01867-0250 7b1:(781)944-1390 Fax:(781)942-2409 web:www.tmld.conx November 16, 2012 Town of Reading Municipal Light Board Subject: Three Phase Pad Mounted Dead Front Loop Feed Transformers On October 17, 2012 a bid invitation was placed as a legal notice in the Reading Chronicle requesting proposals for Three Phase Pad Mounted Dead Front Loop Feed Transformers for the Reading Municipal Light Department. An invitation to bid was emailed to the following: Power Sales Group WESCO Graybar Electric Company EDI Yale Electric Supply Shamrock Power Sales Hughes Supply Ward Transformer Sales Jordan Transformer IF Gray Metro West Electric Sales, Inc. Power Tech-UPSC Hasgo, Power Robinson Sales Stuart C. Irby • HD Supply HD Industrial Services Bids were received from WESCO, Stuart C. Irby Co., Graybar Electric, Yale Electric East LLC, and Moloney Electric Inc. The bids were publicly opened and read aloud at 11:00 a.m. November 8, 2012 in the Town of Reading Municipal Light Department's Board Room, 230 Ash Street, Reading, Massachusetts. The bids were reviewed, analyzed and evaluated by the General Manager and the staff. Move that bid 2013-11 for Three Phase Pad Mounted Dead Front Loop Feed Transformers be awarded to: Graybar Electric Company for a total cost of$80,208.00 Item (desc.) 4ty Manufacturer Unit Cost Total Net Cost 1(300 kVa 208/120) 3 Cooper Power 12,122.00 36,366.00 2 (500 kVa 208/120) 3 Cooper Power 14,614.00 43,842.00 as the lowest qualified bidder on the recommendation of the General Manager. File:Bids/FY13/TR/2013-11 RM itT D Reading Municipal Light Department L11 1�, RELIABLE POWER FOR GENERATIONS \�\g— 230 Ash weep P.O.B.150 • Reading,MA 0196-0250 These units will be used in the Johnson Woods Phase 2 project in Reading and to bring the RMLL�D Inventory back up to thenecessarylevel. cent F. CrnLKron Jr. n e even II an �v Peter Price O File:Bids/FY13/TR/201311 !! ) ! ! y b i } � ;;. §! ■ a aE i& #/ 9 ! ! # a ! : :. !! 24; 2» ■; : ! ! /1 ! ! \\ | | jj ` \ }i 77 7" §)! | | ! � k. , ! ! / S0E , ... ! ) /Qf / '\\ / { § | 00" ou !!! § §! v (\ ] § ! ® )( § § § /{ / E "E E RM fT T\ CO) Reeading Municipal Light Departaaena 1V1LD LIABLE POWER FOR GENERATIONS 230 Aah street P.O.Box150 Reading,MA 01867-0250 Tel:(781)944-1340 FILE:(781)942-2409 Web:www.mild.w. November 16, 2012 Town of Reading Municipal Light Board Subject: Three Phase Pad Mounted Transformers On October 17, 2012 a bid invitation was placed as a legal notice in the Reading Chronicle requesting proposals for Three Phase Pad Mounted Transformers for the Reading Municipal Light Department. An invitation to bid was emailed to the following: Power Sales Group WESCO Graybar Electric Company EDI Yale Electric Supply Shamrock Power Sales Hughes Supply Ward Transformer Sales Jordan Transformer IF Gray Metro West Electric Sales, Inc. Power Tech-UPSC Hasgo Power Robinson Sales Stuart C. Irby HD Supply HD Industrial Services ® Bids were received from Graybar Electric Company, WESCO, Stuart C Irby, Yale Electric East LLC and Moloney Electric Inc. The bids were publicly opened and read aloud at 11:00 a.m. November 8, 2012 in the Town of Reading Municipal Light Department's Board Room, 230 Ash Street, Reading, Massachusetts. The bids were reviewed, analyzed and evaluated by the General Manager and the staff. Move that bid 2013-12 for Three Phase Pad Mounted Transformers be awarded to: WESCO for a total cost of$35,195.00 Item (desc.) Manufacturer Qty Unit Cost Total Net Cost 1(500 We 13800 Delta w/taps 277/480) ERMCO 2 9,010.00 $18,020.00 2(1000 We 13800 Delta w/taps 120/208) ERMCO 1 17,175.00 $17,175.00 as the lowest qualified bidder on the recommendation of the General Manager. File:Bid/M3/M 201342 RMLD (0) RELIingMABLEPOWERIFORGENERATONS 230 Ash Street,P.O.Boz 150 Reading,MA01867-0250 • The Capital Budget allocation for the purchase of these units under the Transformer project was estimated at$60,000. These quantities will bring the RMLD inventory back up to the necessary level. cent +Coehn Jr. vjf�Sul an Peter Price • • File:BidMU/TR 201342 � � ! .!! , /$ ] §$ §$ §$ .. ,. ,. ,. , ■■ :_ :: i)) ;; !! {{ !! § G \ \ \ g � RMLD CO) RELIMunicipal nnicipal Lig ht Department LBLE pOBiR FOR t De art IONS 230 Ash Street P.O.Bos ISO Reeding,MA 01867-0250 Tel:(781)944.1340 FEE:(781)942-2409 Web:www.rmld.com November 16, 2012 Town of Reading Municipal Light Board Subject:Commercial Meters On October 19, 2012 a bid invitation was placed as a legal notice in the Reading Chronicle requesting proposals for Commercial Meters for the Reading Municipal Light Department An invitation to bid was emailed to the following: WESCO Graybar Electric Company Austin International Inc. Power Tech UPSC Stuart Irby Holbrook Associates Sensus Metering Systems AvCom Inc. JF Gray Meterman Supply Inc. Shamrock Power Hasgo Power Robinson Sales EL Flowers Power Sales HD Supply Yale Electric MetroWest Electric Sales, Inc. Bids were received from Avcom and Graybar Electric. ® The bids were publicly opened and read aloud at 11:00 a.m. November 8, 2012 in the Town of Reading Municipal Light Department's Board Room, 230 Ash Street, Reading, Massachusetts. The bids were reviewed,analyzed and evaluated by the General Manager and the staff. Move that bid 2013-13 for Commercial Meters be awarded to: AvCom Inc. for a total cost of $430,028.60 Item(desc l Manufacturer Qty Unit Total Net Cost 1-FORM 2S Residential TOWCommercial Meters with 3 ERTS Itron 680 $170.53 $115,960.40 2-FORM 2S Residential TOU/Commercial Meters with 3 ERTS Itron 16 $181.90 $2,910.40 3-FORM 5S Class 20 Commercial Three Phase Meter with 3 ERTS Itron 32 $198.95 $6,366.40 4-FORM 6S/9S Class 20 Commercial Three Phase Meter with 3 ERTS Itron 340 $198.95 $67,643.00 5-FORM 12S Class 200 Meter with 3 ERTS Itron 260 $198.95 $51,727.00 6-FORM 16S Class 200 Commercial Three Phase Meter with 3 ERTS Itron 860 $198.95 $171,097.00 7-FORM 16S Class 320 Commercial Three Phase Meter with 3 ERTS Itron 72 $198.95 $14,324.40 total $430,028.60 as the lowest qualified bidder on the recommendation of the General Manager. File:Bids/FY13/Meters 201313 RadgecipLightDePanrmeRVLD aaUnWFoxs 230 Ash Street,P.O.Box 150 Reading,MA 01867-0250 These meters are for the Commercial Meter Upgrade Project 17C. The Capital Budget allowed for these units is$510,000. u cent F.CE Bron,Jr. evin SulF van /����/ Nick D'Alleva • • File:Bids/FY13/Meters 201313 • . ! : ! ! ` . {; i ; ! ! Z p ; . ! \§ ! ! / / /\ .]. / // \] } ! l , . l ; ; . ! • , ! ! ! . /} � \ \ j � \}8 } \ \ 3 | § ) ( \ ( ( ( ) ! ( ( ( } ( \ } ! , ! ) ! ! ! ! ! ! ! § ! ! ! ! ! ! ! � � (` { ) ! K) |§■ |;! $)! k§f Vit; || § �� @�= I;. ;., ;■� !#, . | � ;a ;■� !;; ■_ ,#. 2&! |!! ! ,| as ;#, § " . � ! | � ;, ■§, ■ .r� � a�� ■ ■ E\f �;, |;§ ;. | � !| |; �J= �■; -;. •;� �;; � . . | ■! |:§ |!| !'- . | ■ | as . | _ .� Oe ��- ;- t;- '|- • ; . ! ■4 ..; ;rE . ; .., ;. ! § § ) . ) � § ) § ; § | § § § | | | | , § ! ; � IAccountPayable Warrant- October 26 Page 1 of I Account Payable Warrant - October 26 Jeanne Fed Sent:Tuesday,October 30,2012 2:44 PM To: Accounting Coup Cc: Vincent Cameron;Patricia Mellira There were no Account Payable Warrant questions for October 26. Thanks. Jeanne Foti Executive Assistant Reading Municipal Light Department 781-942-6434 Phone 781-942-2409 Fax ® Mease consider one envimmment Wore printing this e-mail. httos://owa.mild.wm/owa/?ae=ltem&t=IPM.Note&id=R¢AAAACOkZ1rTkK1.nfiuRT.OPV 10/10001 Acccoant Payable Warrant and Payroll Page i of 1 Acccount Payable Warrant and Payroll Jeanne Foti Sent:Tuesday;November 06,2012 6:00 AM To: A=unUng Group Ce: Vincent Cameron;Patricia Mellino Good morning. - - There were no questions on the Account Payable Warrant for November 2 and the Payroll for November 5. Thanks. Jeanne Foti Executive Assistant Reading Municipal Light Department 781-942-6434 Phone 781-942-2409 Fax Please mnstler the environment before porting this a-mail. htmm//rnva +mld rnm/nwa/7ae=TtmnR.t=TPM TIm,Rid=RoA A A A(1Ok7T,ll KTnfiuRT,6Pvd 11/6/9012 Account Payable Warrant-November 16 Page 1 of 1 Account Payable Warrant - November 16 Jeanne Foti ill., Sent:Monday,November 19,2012 7:03 AM To: Accounting Group Cc: Vincent Cameron;Patricia Mellino Good morning. There were no Account Payable Warrant questions for November 16. Thanks. Jeanne Foti Executive Assistant Reading Municipal Light Department 781-9426434 Phone 781-942-2409 Fax Please consider the environment before printing this a-mall. t...._.u_..._ _.ta ......,r_-.._,o....-c.__o.._rnxr w*..._o.:a_n-A nn nnnr,11-11.vr 11-. T1 .- IInnnn+I Payroll Page 1 of 1 Payroll Jeanne Foti • Semi Tuesday,November 20,2012 4:18 PM To: Axmunting Group cc: Vincent Cameron; Panda Mellino Good afternoon. There were no Payroll questions this payroll. Jeanne Fob Executive Assistant Reading Municipal Light Department 781-942-6434 Phone 781-942-2409 Fax Please consider the environment before minting this a-mail. • • https://owa.rmld.com/owa/?ae=Item&t=IPM.Note&id=RRAAAACOkZIrELKLO6uBL6Pv... 11/20/2012