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2013-04-24 RMLD Board of Commissioners Packet
a c Town of Reading al faCH%ILV7 -I I 16 Lowell Street Reading, MA 01867 -2685 FAX: (781) 942 -9071 Email: townmanager@cl.reading.ma.us TOWN MANAGER Website: www, readingma.gov (781) 942 -9043 April 10, 2013 Phil Pacino, Chairman Reading Municipal Light Board 230 Ash Street Reading MA 01867 Re: Appointment of Interim General Manager Dear Mr. Pacino: This letter to the Reading Municipal Light Board is to bring to the Board's attention my concern about the validity of votes taken by the RMLB on March 27, 2013 related to the Interim General Manager's position. On February 20, 2013, three members of the RMLB met and discussed the appointment of an Interim General Manager of the RMLD until such time as a permanent replacement to retired GM Vinnie Cameron can be appointed. Mr. Solt made a motion that 'the RMLD Board of Commissioners pursuant to Commonwealth of Massachusetts General Laws Chapter 164, Section 56 appoint the troika of Bob Fournier, Jane Parenteau, and Kevin Sullivan to the position of Interim General Manager.' The motion was defeated by a vote of 1 -2 -0. Ms. West then made a motion that "the RMLD Board of Commissioners pursuant to Commonwealth of Massachusetts General Laws Chapter 164, Section 56 appoint Kevin Sullivan to the position of Interim General Manager" and that motion was approved on a vote of 3 -0 -0. On March 27, 2013, at the end of the meeting, the RMLB entered into discussion about the Interim General Manager's position, even though that item was not on the agenda. With little debate, the RMLB considered a motion by Ms. Snyder that "the RMLD Board of Commissioners pursuant to Commonwealth of Massachusetts General Laws Chapter 164, Section 56 appoint senior staff on a rotating basis to the position of Interim General Manager with Mr. Sullivan and Ms. Parenteau in those roles, and that Ms. Parenteau be appointed for the 3 month period starting April 1 to May 1.° The motion was approved by a vote of 3 -0 -1 (the motion was amended to provide an April 15 start date.) There are two concerns with the ro ocess that resulted in this action, and in consultation with Town Counsel, I believe that the March 27, 2013 motion on this matter is null and void. 1. The motion on March 27 was virtually the same as the motion of February 20 that failed. Under Roberts Rules of Order, the action on March 27 would be considered a t` reconsideration. There was no motion to reconsider. A motion to reconsider must be made by someone on the prevailing side of the initial vote (Mr. Pacino or Ms. West) and 1J the motion to reconsider takes a 2/3 vote. 2. Of greater concern is that this action was not taken in accordance with Section 3 -5 of the Reading Home Rule Charter, The 3n0 paragraph reads: "The Municipal Light Board shall hire the General Manager of the Reading Municipal Light Department and set his compensation; the General Manager shall serve at the pleasure of the Board and may be removed by vote of a majority of the entire Board after notice and heanno"There is no evidence of any notice or hearing. The appointment of the Interim General Manager on February 20 was done under the section of the MGL that addresses the appointment of General Managers — there is no separate section that deals with an Interim General Managers. Therefore the action of the RMLB on March 27 was to remove the (Interim) General Manager who was appointed on February 20, and the process included in the Charter was not followed. My concern is not whether the RMLD could take the action that they did on March 27, but that they did not follow the process required by Charter. I therefore ask that the RMLB acknowledge that their decision on March 27 is not legal and that the action of March 27 be declared by the Board to be void. If you choose to rotate the Interim General Manager position, I request that you do so after notice to the existing Interim General Manager, and a hearing on his removal from that position. Thank you for your attention. incerely, i tL Peter I. Hechenbleikner Town Manager cc: Board of Selectmen Town Counsel ATTACHMENT • RMLD 7/ �'dioe M, oaipd Light Depn .. __ umaaeea a....r 230 Aab Sunna P.O. B. 150 Reading, MA 01867 -0250 TK (79 1) 9 1340 Fax: (781) 942-2409 Web: w w.mdd.mm April 25, 2013 Mr. Peter I. Hechenbleikner Town Manager Town of Reading 16 Lowell Street Reading, MA 01867 Re: Letter of April 10, 2013 to the Reading Municipal Light Board Dear Mr. Hechenbleikner: Thank you for your concerns about the validity of votes taken by the RMLB on March 27, 2013, related to the Interim General Manager's position. We appreciate your interest in maintaining the correct process for our actions at the RMLB, and we would like to respond appropriately. We have asked counsel to review the letter and please ® see attached their response. As such, we disagree with you on both of the issues you raised in your letter and we maintain that all votes and actions that occurred were within the purview of the RMLB. Respectfully Submitted, John Stempeck, Chairman Reading Municipal Light Board Attachment: 1 Kevin Sullivan, Interim General Manager Jane Parenteau, Energy Services Manager RMLB Board of Commissioners Board of Selectman Reading Town Counsel Citizens' Advisory Board 1 � C 1411 rRUBINAND NUDINMUT Attorneys at Law 7:617.330.7000 F:617.330.7550 50 Rowes Wharf, Boston, MA 02110 By Email To: Reading Municipal Light Department, Board of Commissioners From: Diedre Lawrence, Karla Doukas RE: Process to Appoint Interim General Managers Date: April 18, 2013 cc: Kevin Sullivan, RMLD Jane Parenteau, RMLD ® INTRODUCTION On behalf of the Reading Municipal Light Department ("RMLD'). you have asked us to discuss the validity of the votes taken by the RMLD Board of Commissioners ( "RMLB ") at its March 27, 2013 meeting relating to the designation of Interim General Managers. As we have been informed, on February 20, 2013, the RMLB met to discuss the designation of an Interim General Manager. The General Manager position became vacant when the former General Manager, Mr. Cameron, retired. The Interim General Manager position is intended to be a temporary position until a permanent replacement can be found. We have been told that during the February 2e meeting, the RMLB considered the option of appointing three individuals to serve as Interim General Managers, but that motion failed. Ultimately, at that meeting, the RMLB voted to approve Kevin Sullivan to serve as the sole Interim General Manager. The motion designating Mr. Sullivan referenced G.L. c. 164, § 56 — the statute applicable to the appointment of a Manager of the light plant. We have been informed that subsequently, at its Much 27, 2013 meeting, RMLB engaged in another discussion concerning the Interim General Manager position. As we have been told, this topic did not appear in the RMLB meeting agenda. As we understand, with little debate, one of the Commissioners, Ms. Snyder, made a motion to appoint an additional Interim General Manager, Ms. Parenteau, to serve with Mr. Sullivan on a rotating basis until the General Manager position is filled. Ms. Parenteau's rotation is to begin on April I5`s and will remain in effect for up to a three -month period. That motion also referenced G.L. c. 164. Mr. Sullivan and Ms. Parenteau both are existing RMLD employees and to our knowledge, neither individual K C received any salary adjustment to compensate them for any additional duties assumed by them until a General Manager is hired. In a letter dated April 10, 2013, the Reading Town Manager challenged the March 271" RMLB vote as null and void on procedural grounds. First, the Town Manager claims that the RMLB failed to follow Robert's Rules of Order, which according to the Town Manager, require a motion for reconsideration to be made by one of the RMLB members on the prevailing side of the initial vote —either Mr. Pacino or Ms. West. According to the Town Manager, no motion for reconsideration was made at the March 27" RMLB meeting to add Ms. Parenteau as an Interim General Manager. Second, the Town Manager claims that the March 27[" RMLB vote contravened Article 3 -5 of the Town of Reading Home Rule Charter, which requires, among other things, that the RMLD General Manager may be removed by majority vote of the RMLB after notice and a hearing. The Town Manager suggests that Article 3 -5 of the Town Charter applies because the RMLB vote referenced G.L. 164, 4 56, which pertains to the appointment of a General Manager. and claims that the action taken at its March 271" meeting removed Mr. Sullivan as the Interim General Manager without any notice or hearing. Based on our research, we conclude that the March 27d' RMLB vote designating an additional Interim General Manager is not invalid for the reasons specified in the April 10, 2013 • letter by the Town Manager. We have discussed our conclusion below.[ DISCUSSION Aualicability of Robert's Rules of Order The failure of the RMLB to follow a motion for reconsideration process does not invalidate the action taken at its March 271" meeting. Without discussing the appropriate procedure required by Robert's Rules of Order, the vote is not invalid because RMLB, as a municipal light board, is not required to follow Robert's Rules of Order. In general, the meetings of municipal bodies, such as the RMLB, are not governed by strict parliamentary roles, such Robert's Rules of Order. The Court has ruled that strict rotes of parliamentary procedure do not apply to town government. See Salem Sound Development 'The Town Manager notes that the Interim Manager topic was not on the agenda for the March 27'h RMLB meeting but does not challenge the validity of the RMLB vote on the basis of the open meeting taw. For avoidance of doubt. the fact that the issue was not on the agenda does not invalidate the action. Issues that arise after the meeting was noticed and not anticipated by the chairperson of the RMLB may he discussed and acted upon.. See, e.g_ OML FAQ Meeting Notices, published by the Attorney General OML -2712 -107 (topics that arise within 48 hours of the meeting. which the chair did nut reasonably anticipate would be discussed at the meeting, may be added to the agenda and considered by the public body.) The Attorney Genera[ al m) has determined that an anticipated topic may include an issue that is presented by another board member, as tong as the chair did not know in advance that the topic would be raised. See OML 2011 -25. As we understand, a RMLB member, not the chairperson. raised the • issue at die, March 27" meeting without providing any notice in advance oldie posting of the meeting notice. 0 E 0 Corp. v. City of Salem, 26 Mass.App.Ct. 396,398-99 (1988) (noting that strict Mies of parliamentary procedure do not apply to town meetings or municipal board meetings); Blomquist v. Town of Arlington, 338 Mass. 594, 598 (1959) (rejecting the applicability of Robert's Rules of Order to actions in a Town Meeting). Further, neither G,L, c. 164 — the statutes governing municipal light plants — nor G.L. c. 30A, §§ I8 -25 (the open meeting laws) require municipal light plant boards to follow particular procedures for taking formal action. Rather, municipal boards and commissions may establish their own procedures of governance. For instance, towns, by the enactment of bylaws or otherwise, can adopt their own procedures or agree to follow procedures in specified handbooks published especially for Town governance. Unlike Robert's Rules of Order, the Mies governing the conduct of municipal board meetings are flexible and they can be waived or suspended so long as the particular procedure(s) followed by a board or commission is established by role and not by ordinance. See E.F. Semas Trucking, Inc. v. Mayor of Taunton, 7 Mass.App.Ct. 907, 908 (1979). We note that, as a matter of practice, the RMLB has observed Robert's Rules of Order in the past and the RMLB has referred to those roles at a couple of its Board meetings. However, we are not aware of any written procedures requiring the RMLB to observe Robert's Rules of Order. Notably, not even the Town Charter or the Town's Operating Procedures for Boards, Committees, Commissions, and Task Forces Town of Reading, Massachusetts, requires town boards and commissions to observe Robert's Rules of Order. In fact, the Town's Operating Procedures expressly recognize that the various boards may adopt their own operating guidelines 0 or bylaws so long as they do not conflict with these procedures or any provision of State Law, Town Bylaws, or the Town Charter.' Thus, we conclude that RMLB's practice does not create a binding obligation on RMLB to strictly follow Robert's Rules of Order for all Board business without waiver, suspension, or exception. Indeed, as the Court has recognized in EF. Semas Trucking, Inc., supra, procedures of local boards can be waived or modified. Accordingly, we conclude that the motion for reconsideration process, as purportedly prescribed by Robert's Rules of Order, does not invalidate the action of the RMLB. Applicability of Town Charter Process Moreover, the March 27's RMLB vote is not invalidated for failure to observe procedures specified in Article 3 -5 of the Town Charter. That provision, which purports to pertain to the Municipal Light Board, states in relevant pan: The Municipal Light Board shall hire the General Manager of the Reading Municipal Light Department and set his compensation; the General Manager shall serve at the pleasure of the Board and may be removed by vote of a majority of the entire Board after notice and hearing. 2 We tecogniec that municipal light plants are not subject to traditional town government processes and operations and municipal ordinances do not apply to them. See. e.g.. Municipal Light Commission of Peabody c. Peabody. 348 Mass. 266 (1964): Municipal light Commission of Tamaon v. Taunton. 323 Mass. 79 (1948). However, the absence • of any Town processes equivocally shows that any observance of Robert's Rules of Order is voluntary, which can be subject to waiter or deviation. C Town Charter, Article 3 -5 (emphasis added). This charter provision requiring notice and hearing for the removal of the General Manager does not apply to the action taken by the RMLB for several reasons. First, Article 3 -5 does not apply by its express terms as it governs the "hiring" and '.removal" of the "General Manager." Significantly, as the Town Manager recognizes, the Town Charter does not govern the process for appointing an Interim General Manager, which is a temporary position or designation. Here, RMLB did not "hire" a General Manager, which is a permanent position, but instead, on February 20s, RMLB designated Mr. Sullivan to serve as an "Interim" General Manager on a temporary basis until a General Manager is hired. Mr. Sullivan was an existing employee; he was not hired and did not receive a promotion or a salary increase. Notably, RMLB did not require Mr. Sullivan to famish a bond, as required for the hiring of General Managers pursuant to G.L. c. 164, ¢ 56. The fact that the motion referenced G.L. c. 164, 56 does not change the character of the action, which simply was to ensure that the duties of the General Manager are performed on a short-term basis until the General Manager could be hired. Rather, Mr. Sullivan continues to be employed by RMLD as the E & O Manager. The RMLB vote simply had the effect of adding some duties to Mr. Sullivan's existing position until the General Manager position can be filled. The procedure in Article 3 -5 also does not apply because RMLB did not take any action • to remove Mr. Sullivan from the "General Manager' position or any position. As stated above, Mr. Sullivan was not hired as the General Manager, and at most, only was designated to serve as an Interim General Manager. Further, the RMLB did not "remove' Mr. Sullivan but instead, added another employee to share the General Manager duties on a temporary basis. Mr. Sullivan has not been demoted or discharged from his employment. He will continue to be employed as the E &O Manager and may continue to perform the additional duties of a General Manager on a rotating basis until a General Manager is hired by the RMLB. Accordingly, we conclude that Article 3 -5 does not govern the designation of an Interim General Manager and does not express any intention to give due process rights or an entitlement to temporary appointments or individuals performing duties on a temporary basis. Indeed, to hold that the notice and hearing procedure applies at this stage, would require that such procedure apply to the "removal" of Mr. Sullivan when the RMLD Board ultimately hires a General Manager to fill the vacancy created by Mr. Cameron's departure. Such an interpretation is not supported by the terms of Article 3 -5. Second, it is questionable whether Article 3 -5 of the Town Charter even applies to RMLD. A charter provision applies only insofar as it does not conflict with G.L. c. 164. A Town Charter provision that circumscribes the RMLB's ability to appoint a permanent General Manager presumably would be invalid. While the Town of Reading has broad powers of self - govemance, municipal charters duly adopted or amended in accordance with G.L. c. 43B only have the effect of law so long as they present no conflict with laws enacted by the Legislature. Kowalczyk v. Town of Blackstone. 48 Mass.App.Ct. 58, 59 (1999); City Council of Buxton v. Mayor of Boston, 383 Mass. 716, 719 (1981). Here, G.L. c. 164 provides for a comprehensive • E • El C legislative scheme governing the powers of RMLD, including the RMLB's authority to appoint a General Manager without interference from the Town. Several decisions provide guidance on whether local legislation is inconsistent with or conflicts with the State Constitution or any General Laws. In Del Duca v. Town Administrator of Methuen, 368 Macs. 1 (1975), the Supreme Judicial Court struck down an ordinance adopted pursuant to Methuen's charter purporting to alter the powers and duties of the local planning board in contravention of the General Laws. There, the Court reviewed the various sections of G.L. c. 41 which comprehensively treated the creation and operation of planning boards, and determined that the Legislature had taken the entire subject of the establishment, powers and duties of local planning boards in hand. Having done so, the Court concluded that the Legislature precluded local legislation that would impair the operation and effect of the statutes in that field. Del Duca, supra at 12 -13. As a result, the Court determined that Methuen was "powerless to specify the planning board's powers and duties in a manner which deviated in any respect from the powers and duties established by the legislation on the subject." Id. The Court also struck down municipal home rule legislation in City Council of Boston v. Mayor of Boston, 383 Mass. 716 (1981). In that case, the offending legislation purported to limit the number of employees in the mayor's office and to fix their maximum salaries. The Court determined that such local legislation was an invalid and unenforceable encroachment on the O mayor's power under the Boston charter and special legislation pertaining to the mayor's administrative authority. Under the Boston charter and relevant statutes, the mayor was charged with the administrative duties of the city government, including the supervision of subordinate officers, powers of appointment and termination, and the implicit power to set compensation levels for his staff. Therefore, the Court found that the charter and special acts evinced a legislative intent to reserve to the mayor the discretion to determine the size and salary level of his own staff, and that an ordinance purporting to regulate the same was necessarily inconsistent and, therefore, invalid. City Council of Boston, supra at 721. We recognize that after the Court issued these decisions, the Legislature enacted G.L. c. 43B, § 20 to address the consistency of charters with existing General Laws. Section 20 provides in pertinent part that, The provisions of any charter or charter amendment adopted pursuant to the provisions of this chapter [43B] shall be deemed consistent with the provisions of any law relating to the structure of city and town government, the creation of local offices, the term of office or mode of selection of local offices, and the distribution of powers, duties and responsibilities among local offices. G.L. c. 43B, §20. Although the provision in Article 3 -5 at issue arguably specifies the mode of appointment of the General Manager, it cannot be interpreted in a manner which impairs the RMLB's ability to hire a General Manager as required by G.L. c. 164, § 56. Requiring a hearing before RMLB can hire a General Manager, and particularly to discontinue temporary duties for E C C 0 which an employee has no vested or contractual rights, arguably infringes on RMLB's hiring authority and its authority to set the terms of employment as set forth in G.L. c. 164, § 56. Indeed, a subsequent court decision, Town Council of Agawam v. Town Manager of Agawam, 20 Mass. App. Ct. 100 (1985) ( "Agawam"), indicates that the Town's powers with respect to municipal light plants are much more limited. Agawam stands for the narrow proposition that a municipal charter may provide for an employee appointment process (e.g., in Agawam, the appointment of a town assessor) that does not involve town council approval, and still be deemed consistent with G.L. c. 39, §l, which provides that appointments are subject to confirmation by town council. However, the Court in Agawam also indicated that Section 20 should be interpreted generally to harmonize municipal charter provisions adopted under Article 89 and Chapter 43B with existing General Laws. The Court stated: As this court has noted before, when the Home Rule Amendment was adopted in 1966, the Legislature failed to revise many existing laws to reflect the new balance of power that the amendment established between municipalities and the Commonwealth.... [G. L. c. 43B, §20] is a significant step taken by the Legislature to remedy this oversight. The statute makes explicit what was implicit before in the Legislature's decision to enact the Home Rule Procedures Act. By the Legislature's delegation to municipalities through G.L. c. 43B of greater power in managing their affairs, municipalities could, within certain broad limitations, ® choose for themselves the forms of local government they found best suited to their own needs, including as part of that choice the manner of creating and filling local offices. Agawam, supra at 103. Therefore, despite the seemingly broad interpretation of G.L. c. 43B, §20 set forth in Agawam, the Court expressly stated that its holding did not extend to existing General Laws that consist of a comprehensive statewide plan of regulation. In this regard, the Appeals Court referred to the decision in Young v. Mayor of Brockton, 346 Mass. 123 (1963), where the Supreme Judicial Court held that a city charter provision calling for the appointment of members of the liquor licensing board without confirmation by the city council would not escape the provisions of G.L. c. 138. § 4, which required such confirmation. The Court noted that Young was based on the "special characteristics" of liquor licensing boards which, inter alia, `Operate under a detailed and strict State -wide olan of supervision and control reflecting the Commonwealth's supervening interest in the uniform regulation of the sale and distribution of alcoholic beverages." Agawam, supra at 105, n. 9 (emphasis added). Further, the Agawam Court noted that, with respect to the work of town assessors at issue therein, the Legislature "has not established a State -wide plan for their supervision at all comparable to that mandated for alcoholic liquors;' nor did it "single out the town assessor for special treatment" under the General Laws. Id. at 105, n. 9. "Unlike the statute relied upon in Young, [the town assessor statute] is purely general in its operation." Id. After considering the ® importance of the comprehensive general legislation at issue in Young, the Court in Agawam C concluded that, "[w]e expressly make no determination, however, of the effect of [G.L. c. 43B, §201 on the sort of appointment discussed in the Young case." Id. Accordingly, despite the enactment of the consistency provisions in G.L. c. 43B, §20, they will not apply to statutory requirements that are part of a statewide legislative scheme. Municipal light plants, such as RMLD, are subject to a comprehensive statewide scheme of legislation regarding their powers found at Chapter 164. Notably, the Appeals Court's decision in Golubek v. Westfield Gas & Elec. Light Bat., 32 Mass. App. Ct. 954 (1992), which was issued after Agawam, indicates that local legislation generally cannot alter the comprehensive statutory scheme pertaining to municipal light plants. While that case does not specifically discuss the applicability of G.L. c. 43B, §20, it delineates the respective powers of the Manager and Light Board, finding that the "chatter provision cannot alter the statutory power of the manager to hire employees and attorneys." Id. at 956 (emphasis added). Conversely, a charter provision cannot alter the statutory powers of the RMLB to hire a General Manager or to set the terms of the General Manager position or those individuals fulfilling those duties until a permanent General Manager is hired. Imposing a hearing prerequisite effectively transforms a temporary assignment of duties to an existing employee or employees into a position with automatic, vested rights, a term that the RMLB clearly did not intend. Please do not hesitate to contact us if you have any questions. O C C 0 ATTACHMENT 3 ® RMLD Board of Commissioners Committees and Assignments April 10, 2013 Audit (Including Town of Reading Audit) Recommend audit findings to the Board. Philip Patina One member of Audit Committee meets at least semiannually with the Robert Soli Accounting /Business Manager on RMLD financial issues. Town of Reading Audit Committee - Sit on the Town of Reading Audit Committee and select firm that performs annual financial audit or RMLD pension trust. This term expires on June 30, 2013. General Manager Search Committee Not To Exceed One Year John Slempeck Chair Philip Pacino Public Relations Committee Not To Exceed One Year John Srempeck David Talbot Assignmenre Accounts Payable David Talbot- April John Stempeck -May { Philip Pacino - June v Robert Soli - July Assignments Payroll - Four Month Rotation Philip Pacino, April - July David Talbot, August - November Robert Soli, December - March John Stempeck, April - July C Recommend the RMLD General Manager. From time to time review press releases and public relations programs. Review and approve payables on a weekly basis. This position is rotational. It requires one signature. No Commissioner may serve more than three consecutive years on this Committee and must take a year leave before returning to this Committee. Review and approve payroll. This position is rotational every four months. It requires primary signer and one back -up. No Commissioner can serve more than three consecutive years on this Committee and must take a year leave before returning to this Committee. E E Revision No 12 RMLD Policy No. 19 Effective Dale: Al ' ryyy// BOARD OF COMMISSIONERS f.a,�41 a Per Board Vote Date /Ll,j'.` Jy )O10 ral M agar / Chairman /Date UX I. PURPOSE A. To establish the role of the RMLD Board and Commissioners. B. To establish administrative controls for certain Commissioner activities. C. This policy may not be changed unless it is advertised in the local newspapers in the four -town service territory once a week for two consecutive weeks. These newspapers are Reading Daily Times Chronicle, The Wilmington Town Crier, The North Reading Transcript and The Lynnfield Villager. The notice of this change will also be posted in the Town Halls in the four -town service territory, Any changes that involve grammar or minor content needed for clarification need not be advertised. IL GOVERNING LAWS M.G.L., Chapter 164 and other applicable federal and stale statutes and regulations. 111. RESPONSIBILITIES A. Board Chairman and Vice Chairman: 1. Chairman is responsible for calling regular, emergency, and Executive Session meetings of the RMLD Board as needed. 2. Chairman presides over RMLD Board meetings, approves the agenda and recognizes all speakers, including other Commissioners. 3. Chairman nominates Board members to represent the Commission at appropriate functions, events and meetings. Final decision is by a majority of the Board members. A majority of the Board is at least three of the five members. 4. Chairman nominates Board members to Board Committees. Final appointment is by a majority vote of the Board members. 5. If the Chairman is unable to attend a Board meeting, then the Vice Chairman will serve as the Chairman of the Board Meeting. If the Chairman and Vice Chairman are unable to attend a Board meeting, Men the Secretary of the Board will assume the duties or the Chairman and will appoint a Commissioner to serve as Secretary for that meeting. 6. The Board will not address a new issue past 10:45 PM and wi11 end all Board meetings by 11:15 PM. B. Board Secretary 1. Final review of Board minutes 2 Cenefies. as required by law, votes of the Board . 3. Signs, upon direction of a majority of the Board members , power supply contracts and legal settlements on behalf of the Board. Alternatively, the General Manager or any Commissioner may be authorized by a majority vote of the Board to perform this function \_I RMLD Policy No, 19 Ill. RESPONSIUTIES (Continued) C. Commission as a whole, by majority vote: Responsible for approving overall goals, objectives and Policy setting for the Department to be discharged by the General Manager within the constraints of M.G.L., Chapter 164 and other applicable federal and state statutes and regulations. The Commission is elected by the volers of the Town of Reading, accountable to the Town of Reading and responsible to the ratepayeB of the endre RMLD service area. Selects the General Manager and establishes the rate and manner of compensation. The General Manager serves as the equivalent of the Chief Executive Officer and the Chief Operating Officer for the Board with the ulpmate authority and responsibility for the operation and the management of the RMLD, under the direction and control of the Commissioners and subject to M.G.L.. Chapter 164. Before the and of the General Manager's contract year, the Board will give the General Manager a winter, performance appraisal based on the General Manager's performance during the previous time yea and adjust the General Managers salary based on that appraisal. During this process, the Board will set the General Managers goals and expectations, in writing, for the next fiscal year, upon which the General Manager will be evaluated. Except for actions contrary to decisions or written policies made by the Board as a whole, the General Manager is auth orized to take whatever actions are required to operate and manage the utilRy. The General Manager Is the only designated representative for the Board regarding collective bargaining negotiations. The General Manager may utilize other RMLD • management personnel as needed to cony put these responsibilities. The Accountirg/Businew Manager is appointed by the Board. 4. The Board will appoint counsel. The Commissioners will meet quadedy with the Accounting/Businns Manager to discuss the quarterly budget variances town on the Operating Budget. This meeting will be held during a Board meeting in Golan Session. If any inure to be discussed are being considered in Executive Session, then the discussion vnll proceed during the next Executive Session. The Accounting/Busmess Manager win also meet with a member of the RMLD's Audit Committee and the Town Accountant semi - annually to discuss the RMLD's Financial roues. These meetings may be held more frequently t the RMLD Accounting / Businese Manager believes that necessary . Also an a quarterly basis, coinciding with the AccountingiBusinen Managers presentation in Open Session to the Commissioners, the General Manager will give an update on the expenditures on Outside Services. which includes the legal, engineering, audit. and other consulting services. The General Manager is required to give the Commissioners a full report on the expenditures for each of the outside services including the dollars expended. cost to complete, and a projected end sate. If any legal issues are baeg considered in Executive Sesson then the explanation of that legal issue will be given in closed session. When the Accounting,Business Manager questions a payment on an invoice, the Accounting /Business Manager shall bung his concerns to the Commissioners for discussion and resolution at the next available Board meeting The issue :rill be discussed m Open Session unless Pere a a need to go into Executive Session lie.. invoices concerning legal natters. etc I RMLD Policy No. 19 7 III. RESPONSIBILITIES (COntlnued) B. Serves as an appeal body for customers on matters arising from the Ril operations. 7. The RMLD Board will appoint one Commissioner to Serve on the Town of Reading Audit Commdtee. Reappointment of this Position will be done annually and coincide with the Board restructuring, which occurs at the final meeting after the annual Town of Reading election. The Commissioner on the Town of Re x ing's Audit Committee will ensure that the selected auditing firm is qualified to perform a financial audit of a municipal electric utility. The RMLD Board of CammiaelOnere accepts the audited fmanual statements and management Wrier and shall require the General Manager to submit a wren action report on any item commented an by the auditor's Management Letter. a. Annually selects Commissioners to same as Board Chairman, Vice Chairman and Secretary. The Chairman, Vice Chairman, and Secretary will be elected by a majority vole of the Board. A special reswctunng of the Board may be held with a vole of four members. 9. Approves, after allowing a 30-dey oenod for input from the Citizens' Advisory Board, as provided for to the Twenty -Year Agnsamem, on the following topics: a. Annual Capital and Operating Budgets - Upon approval of an annual operating budget, the RMLB will make a presentation to the Reading Finance Committee and Reading Town meeting. Upon request, the RMLB shall make a presentation of the annual operating budget to the Finance Committee andlor Town Meeting of any of the other towns serviced by the RMLD. b. Significant Expansion or Retirement of the RMLD 's Tronsmission, Distribution, General Rant, or Gemination: C. Power Contracts and Agreements and their Mix; ® d. Coat -of- Service and Rase Making Practices and: e. Other issues that may come before the Board. 10. Approves: a. The annual report (including audited financial statements) of the RMLD. b. All correspondence on RMLD Imemead that Is wren by any Commissioner to other elected Boards, Committees of ratepayan. C. All collective bargaining agreements. Also establishes the goals and objectives for the General Manager to meet in bargaining new or amended collective bargaining agreements. d. All presentations made by the RMLD to other elected Boards or Committees. e. Settlement of litigation. f. The appointment of Commissioners to Board Committees. 9. Electric rates. 11. Approves, in conjunction in the General Manager, the payroll and weekly accounts payable warrants. 12. Comerissionero may attend (consistent with approved RMLD budgets) meetings, conferences, tramng sessions and similar functions as appropriate for enhancing Policy- walling skills. Attendance at APPA's national conferences and NEPPA's annual conference and annual business wee!ngs are prosumed to ee appropnata • RMLD Policy No. 19 IN. RESPONSIBILITIES (Continued) 12. Attendance of similar functions sponeored by the Town of Reading or the Commonwealth of Massachusetts for elected officials are also presumed to be appropriate. Attendance for all other meetings, conferences, warning sessions and similar functions that be administered In the same manner as for RMLD management employees. as outlined In Policy 5. Employee. RMLD Board of Ccmmlav M, Citizens' Advisory Board OvemighUDay Tavel Policy. In the event a Commissioner disagrees with the resubmit decision(s), he/she may nocturnal the Board as a whole, by a majority vote, to approve attendance (subjeU to any conditions deemed appropriate by the Board). Any Commissioner attending meetings, conferences, training sessions and similar functions as appropriate for enhancing pofik -making skills are required to make a full report at the nest available Commissioner's meeting. It is the policy of the Board that no Commissioner will have a trammel or economic interest or benefit or indirectly, from attendance in meetings. conferences, training sessions and similar functions. Further, it is the responsibility of each Commissioner to make a full public disclosure of any personal interest or benefit in advance. D. Commissiatea serve as Trustees of the RMLD Pension Trust with all rights and obligations conferred upon them by the Trust, ae amended by the Trust from time to lone. Commission, as a whom and by majority vote, as Pension Trustees: 1. Acknowledges that the Town of Reading Audit Committee will select the firm that performs the annual financial audit of the RMLD Pension Trust. The RMLD Board of Commisskmen accepts the audited Mancml statements based on the recommendation of the RMLD's Audit Committee. 2. Selects Me firm pal performs actuarial study of the RMLD Pension Trust. 3. Selects all professional services associated with Me Pension Trust other than the annual audit. 4. Performs any other responsibilWea as specified In RMLD Policy s22, Pension Trust Investments. E. Commissioners will do the following relative to the RMLD Other Post Employment Benefits Liability Fund Trust 1 Establish a separate fwd, to be known as the Other Post Employment Benefits Liability Trust Fund (Fund). 2. Establish a funding schedule for the Fund. 3. Appropriate amounts recommended by Me funding schedule to be credited to the Fund. 4. Appoint a custodian of the Fund. 5. Review the funding schedule every three years. F Board Committees' 1. Serve as a mechanism for the Board to review and consider specific ssoes. - Committees can recommend, but not approve unless specAically delegated a course of action to the Board. RMLD Board of Commissioners Committees Gena-al lAanagar CmmmAae A.WI ¢eidmg T.. of Beading Audit Responsibilities Renew GM evaluat., process. Rarammend audit rmdmgs Ip me Snir d One mnneer or AudC Commdbe meets at least semi an,liy win :re Acl untlng9usmeas Manager vo RMLD tinancai ssuas V • • RMLD Policy No. 19 RMLD Board of Commissionere Committees Pawer b Raw Committee Budget CanmMes Account Payable, Paints Joint Commit - Payment to the Town of Reading Two RMLD Commisasaners Two QAzeni Ad,mor, Board Membem One Reading Sebctran P.4cy Commit IV. POLICY ELEMENTS A. It is the policy of the RMLD Board: 5 Responsibilities Town of Ra log Audit Committee - Sit on to Town of Reading Aunt Committee. Select Me firm that Martians annual finenual sudn of RMLD pal bust ant miles lly reviews OPES trust fund Recommend power compacts W Bda, Recommend core changes W Me Boar, . Recommend OpMal and Capital Budgets W Besd. Recommend actuates and actuary sndirge W Me Bond. Make recommmdabon W Me RMLD Board for legal course. Review and approve payables of a weekq basis. The pesihan n mtabdnal. It mouira a three primary sigrs ne end one ba a up. No Commissioner may serve more Man three consecutive yeam on the Commit" and must Mite a year saws before a min, W me Committee. Resew are approve payrdl. This posbon a rotational. Il re,al primary signer and one back W. No Commissonw may serve mom than Mres donsecutws years on this Conmmee am must We a year leave bebre resuming to Mb Cdduv es. Recommend to Me RMLD Board payment W Me Town Recommend charges of Board poises W RMLB. 1. To operate m accordance with the apidt, as well as the letter of all laws affecting its business and its employees. 2. All Commissioners and employees are required to act with the highest level of integrity, business ethics and objectively in any RMLD transaction a where a Commissioner or employee represents the Board or the RMLD. No Commissioner Or employee Is allowed to misuse the authority or Influence of his or her RMLD position. J. To operate in a businesslike and efficient manner in all aspects of operating and managing the RMLD. 4. To be supportive of a good working relationship between Management and Unions as detailed in the Labor Relations Objective section of the Labor Relations Guide for Managers: to innate communication and interaction with respect to RMLD business with all RMLD employees only through the General Manager: to provide union employees separate access to the Board as constrained within the collective bargaining agreements. 5. To hold regular open and Public meetings to allow customers to provide direct Input on any open session matter before the Board. 6. To afPomauvely and courteously respond to all repuests for public information, subject to the constraints of Policy 12. Board Document Dissemination am the Massachusetts Public Records Law. All requests will be arranged through :he General Manager. ]. Not to contribute, in any fonm . to civic, chartable, benevolent or other similar organizations. B To maintain %ost of service' slectncsty rates. to manage Me RMLD with :be goal that Its residential rates am lower than any investor owned electric utility in Massachusetts and lower thar any electric utility .whose serime area s conhguozs ath the RVLD's CJ RMLD Policy No, 19 IV. POLICY ELEMENTS .r% To Was technology, training. personnel, and flexible work and admimstraave processes to maintain a competigve and munioipalty owned eledrk utility serving the best interests of all ratepayers, to direct and manage the RMLD in the best interests Of Me RMLD, the Town of Reading, and its customers . j ATTACHMENT 4 • To: Kevin Sullivan From: Energy Services Date: April 16, 2013 Subject: Purchase Power Summary — February, 2013 Energy Services Division (ESD) has completed the Purchase Power Summary for the month of February, 2013. E ENERGY The RMLD's total metered load for the month was 53,799,410 kwh, which is a.35% decrease from the February, 2012 figures. Table 1 is a breakdown by source of the energy purchases. TABLE 1 Amount of Cast of %of Total Total $ $ as a Resource Energy Energy Energy Costs % (kWh) S/Mwh) Millstone N3 3,354,141 $6.99 612% $23,437 0.69% Seabrook 5,324,983 $8.22 9.88% $43,751 1.29% Stony,mok Intermediate 1400,665 $99.57 2.60% $139471 4.10% JP Morgan 8,411,200 $58.55 15.60% $492,498 14.50% Ne #Era 6,926.000 $66.59 12.85% $461,179 13.57% NYPA 1,709,545 $4.06 3.17% $6.941 020% ISO Interchange 4,720.978 $170.31 8.76% $804,036 23.66% NEW Congestion 0 $0.00 0.00% $244,863 7.21% Coop Resales 112,892 $124.25 0.21% $14,027 0.41% Macduane 8,320,000 $37.61 15.43% $312,897 9.21% Summit Hydro 1,214,731 $56.41 2.25% $66,519 202% Braintree Watson Unit 387,012 $215.37 072% $83,351 245% Swift River Projects 1,240,504 $99.55 2.30% $123,488 3.63% Constellation Energy 10,762,400 $53.36 19.96% $574,295 16.90% Stonybrook Peaking 33,724 $146.99 0.06% $4,957 0.15% Monthly Total 53,918,775 $63.02 100.00% $3,397.710 100.00% E Table 2 breaks down the ISO interchange be Net Energy for the month of February, 2013 Table 2 Amount Cost Resource of Energy of Energy (kWh) ($ /Mwh) ISO DA LMP • 6,204,340 149.71 Settlement [ween the DA LMP Settlement and the RT • of Total Energy 11.51% RT Net Energy" - 1,483,362 84.14 -2.75% Settlement ISO Interchange 4,720,978 170.31 8.76% (subtotal) Independent System Operator Day -Ahead Locational Marginal Price •' Real Time Net Energy CAPACITY The RMLD hit a demand of 104,480 kW, which occurred on February 4, at 7 pm. The RMLD's monthly UCAP requirement for February, 2013 was 211,828 Ms. Table 3 shows the sources of capacity that the RMLD utilized to meet its requirements. • Table 3 Source Amount (k Ws) Cost ($ /kW- month) Total Cost $ % of Total Cost Millstone #3 4,991 46.22 $230,706 15.40% Seabrook 7,742 49.44 $382,771 25.55% Stonybrook Peaking 24,981 2.00 $50,035 3.34% Stonybrook CC 42,925 3.86 $165,575 11.05% NYPA 4,019 3.57 $14,347 0.96% Hydro Quebec 4,584 5.09 $23,320 1.56% Nextera 60,000 5.50 $330,000 22.03% Braintree Watson Unit 10,520 10.47 $110,132 7.35% ISO -NE Supply Auction 52,066 3.67 $191,170 12.76% Total 211,828 $7.07 $1,498,056 100.00% F-1 L ® Table 4 shows the dollar amounts for energy and capacity per source. Table Coat of %of Amt of Energy Power Resource Energy Capacity Total cost Total Cost (kWh) ($ /kWh) Millstone #3 $23,437 5230,706 $254,143 5.19% 3,354,141 0.0758 Seabrook $43,751 $382,771 $426,522 8.71% 5,324,983 0.0801 Stonybrook Intermediate $139,471 $165,575 $305,046 6.23% 1,400,665 0.2178 Hydro Quebec $0 $23,320 $23,320 0.48% - 0.0000 JP Morgan $492,498 $0 $492,498 10.06% 8.411,200 0.0586 NedEra $461,179 $330,000 $791,179 16.16% 6,926,000 0.1142 • NYPA $6,941 $14,347 $21,288 0.43% 1,709,545 0.0125 160 Interchange $804,036 $191,170 $995,206 20.33% 4,720,978 01108 Name Congestion $244,863 $0 $244,863 5.00% - 0.0000 MacOuarie $312,897 $0 $312,897 6.39% 8,320,000 0.0376 • Summit Hydro $68,519 $0 $68,519 160% 1,214,731 0.0564 Braintree Watson Unit $83,351 $110,132 $191483 3,95% 387,012 0.4999 • Swift River Projects $123,488 $0 $123,488 252% 1,240,504 0.0995 Coop Resales $14,027 $0 $14,027 029% 112.892 0.1243 Constellation Energy $574,295 $0 $574,295 11.73% 10,762,400 0.0534 Stonybrook Peaking $4,957 $50.035 $54,992 1.12% 33,724 1.6306 Monthly Total $3,397,710 $1,498,056 $4,895,766 100.00% 53,918.775 0.0908 • Renewable Resources 7.72% ® RENEWABLE ENERGY CERTIFICATES (RECD The RMLD sold 12,613 2012 RECs (Quarter 1 and Quarter 2) for $582,097.75 in January, 2013. 750 Quarter 1 and 2 RECs remain banked for retirement. Table 5 shows the amount of banked and projected RECs for the Swift River Hydro Projects through February, 2013, as well as their estimated market value. Table 5 Swift River RECs Summary Period - January 2012 - February 2013 Banked Projected Total Est. REC, RECS REFS Dollars Woronow 392 4,208 4,600 $174,721 Pepperell 364 13 397 $21,422 Indian River 92 1449 1541 $78,228 Turners Falls 781 91 872 So Grand Total 1,649 5,780 7,409 $274,371 G TRANSMISSION • The RMLD's total transmission costs for the month of February were $801,945. This is an increase of 3.5% from the January transmission cost of $774,307. In February, 2012 the transmission costs were $581,199. Table 6 FE 01 Current Month Last Month Last Year Peak Demand (kW) 104,480 108,799 100,453 Energy (kWh) 53,918,775 60,868,868 54,076,850 Energy($) $3,397,710 $2,523,167 $2,879,937 Capacity ($) $1,498,056 $1,496,984 $1,336,718 Transmission($) $801,945 $774,307 $581,199 Total $5,697,711 $4,794,458 $4,797,854 FE 01 � ) ! k ( � \ ) \\ � \\ \} \ k! ! �k� %� ■ .! ).. .. .. KK!!!f# & . ,! : ;§ !` : . . !!!r!!r ��n ■; �, !!!� ■#� / /\ | /\) k[ [[ !)[ ! ... .! KK!!!f# ,! !!!r!!r �, !!!� ■#� /\ | /\) 141 E G s PROJECT DESCRIPTION READING MUNICIPAL LIGHT DEPARTMENT FY 13 CAPITAL BUDGET VARIANCE REPORT FOR PERIOD ENDING MARCH 31, 2013 E&O Construction -SYSti m Protects 1 Essex Street - Reconductoring 2 4W13 OH Reconductoring - West Street 3 Upgrading of Old LynnBeld Center URDS (Panel CARRYOVER) 5 Shady Lane Area - Reconductoring 6 Federal Street - Reconductoring Station Upgrades Station p4 8 Relay Replacement Project - (Partial CARRYOVER) 9 Station 4 Getaway Replacement -4W13 Total System Projects Total Station Projects ATTACHMENT 3 R R SCADA Protects 10 Station 5 RTU (Remote Terminal Unit) Replacement W 4 Station 4 RTU(Remote Terminal Unit) Replacement(Paroal CARRYOVER) R Total SCADA Projects New Customer Service Connections ervice Installations- Commeroialllndustriai Customers ewice Installations- Residential Customers 14 Routine Construction Various Routine Conlruction Total Service Connections Total Construction Projects Other Proiecfs 15 GIS 16 TransfoonerslCapi c,hus Annual Purchases 17A Meter Annual Purchases 17B Meter Upgrade Projed - (Partial CARRYOVER) 17C Meter Upgrade Project - Commercials 16 Purchase Vehicles 19 Purchase Line Department Vehicles 20 Purchase New Pole Dolly 21 Automated Building Systems 22 Engineering Analysis software 6 data wnversion - (CARRYOVER) 23 Dew Station Generator M Capital Repairs - Station One 25 New Carpeting 26 Water Heater Demand Response Technology 27 Hand. a Upgrades 28 Software and Licensing Total Other Projects TOTAL FY 13 CAPITAL PROJECT EXPENDITURES 119,309 119,309 4,430 161,779 157,349 56,163 56,163 679 149,567 80,653 (68,914) ALL 6,574 63,074 56,500 ALL 20,916 173,332 207.923 34,591 ALL ACTUAL YTD ACTUAL ANNUAL 115,403 (421,014) COST COST BUDGET REMAINING TOWN MARCH THRU 3131113 AMOUNT BALANCE LC 815,05] 200 197.855 197,655 W 14,608 188,193 173,585 LC 570,000 121,554 492,143 370,589 W 15,673 111,350 199.042 87,692 W 35,531 124,017 175,565 51,548 R R SCADA Protects 10 Station 5 RTU (Remote Terminal Unit) Replacement W 4 Station 4 RTU(Remote Terminal Unit) Replacement(Paroal CARRYOVER) R Total SCADA Projects New Customer Service Connections ervice Installations- Commeroialllndustriai Customers ewice Installations- Residential Customers 14 Routine Construction Various Routine Conlruction Total Service Connections Total Construction Projects Other Proiecfs 15 GIS 16 TransfoonerslCapi c,hus Annual Purchases 17A Meter Annual Purchases 17B Meter Upgrade Projed - (Partial CARRYOVER) 17C Meter Upgrade Project - Commercials 16 Purchase Vehicles 19 Purchase Line Department Vehicles 20 Purchase New Pole Dolly 21 Automated Building Systems 22 Engineering Analysis software 6 data wnversion - (CARRYOVER) 23 Dew Station Generator M Capital Repairs - Station One 25 New Carpeting 26 Water Heater Demand Response Technology 27 Hand. a Upgrades 28 Software and Licensing Total Other Projects TOTAL FY 13 CAPITAL PROJECT EXPENDITURES 119,309 119,309 4,430 161,779 157,349 56,163 56,163 679 149,567 80,653 (68,914) ALL 6,574 63,074 56,500 ALL 20,916 173,332 207.923 34,591 ALL 197,154 1,409,225 988,211 115,403 (421,014) 284,000 (178,799) 24,856 78,997 49,710 (29,287) 269,953 .2114858 2.929.910 72,039 815,05] 8.866 71,628 97,495 25,867 115,403 462,799 284,000 (178,799) 24,856 78,997 49,710 (29,287) 16,823 492,376 564,416 72,039 2,210 423,012 551,853 128,841 65,000 65,000 474,861 570,000 95,139 12,000 12,000 150,000 150,000 76,789 76,789 55,000 55,000 400,000 40,000 35,00 35,000 9,474 200,088 336,611 136,523 73,184 126,629 53,445 79,315 119,002 39,687 177.632 2,356260 3 493 505 1137,246 44]686 4,471,118 6,023,416 1952298 C • C • Reading Municipal Light Department Engineering and Operations Monthly Report March 2013 FY 2013 Capital Plan E &O Construction - System Proiects 1 Reconductoring of Essex Street, Lynnfield Center - No Activity. 2 4W73 OH Reconductoring Project, West Street, Wilmington- No Activity. 3 Upgrading of Old Lynnfield Center URDs - (Phase 1 Completed). No Activity. 5 Shady Lane Drive Area, Wilmington - Reconductoring - Make ready work. Install poles, and primary and secondary cable, and upgrade transformers. Energized new secondaries. 6 Federal Street, Wilmington - Reconductoring - Line Department: Pole framing and wiring for reconductoring. Transfer new primaries onto new poles. Station Upgrades 8 Station 4 Relay Replacement Project - Reading - No Activity. 9 Station 4 Getaway Replacement - 4W13 - No Activity. SCADA Proiects 10 Station 5 RTU Replacement, Wilmington - No Activity. 4 Station 4 RTU Replacement - Engineering time. New Customer Service Connections 12 Service Installations - CommercialAndustrial Customers - This item includes new service connections, upgrades, and service replacements for the commercial and industrial customers. This represents the time and materials associated with the replacement of an existing or installation of a new overhead service, the connection of an underground service, etc. This does not include the time and materials associated with pole replacements/installations, transformer replacements /installations, primary or secondary cable replacements /installations, etc. This portion of the project comes under routine construction. No Activity. April 19, 2013 C� • C • 13 Service Installations — Residential Customers — This item includes new or upgraded overhead and underground services, temporary overhead services, and large underground development. Routine Construction: 14 Routine Construction —The drivers of the Routine Construction budget category YTD are listed. This is not an inclusive list of all items within this category. Pole SettinglFransfers $275,817 Maintenance Overhead/Underground $347,259 Projects Assigned as Required $250,377 Pole Damage includes knockdowns some reimbursable $72,000 Station Group $14,199 Hazmat/Oil Spills $1,638 Porcelain Cutout Replacement Program $0 Lighting ( Street Li ght Connections $19,491 Storm Trouble $134,368 Underground Subdivisions $44,051 Animal Guard Installation $33,442 Miscellaneous Capital Costs $216,583 TOTAL $1,409,225 `In the month of March, zero (0) cutouts were charged under this program. Approximately 13 cutouts were installed new or replaced because of damage making a total of 13 cutouts replaced this month. April 19, 2013 rI E U Rellability Report ® Two key industry standard metrics have been identified to enable the RMLD to measure and track system reliability. A rolling 12 -month view is being used for the purposes of this report. • Customer Average Interruption Duration Index ( CAIDI) measures how quickly the RMLD restores power to customers when their power goes out. CAIDI = Total of Customer Interruption Duration for the Month in Minutes _ Total Number of Customers Interrupted. RMLD 12 -month system average outage duration: 64.93 minutes RMLD four -year average outage (2006 - 2009): 50.98 minutes per outage On average, RMLD customers that experience an outage are restored in 64.93 minutes 120.00 S100.00 c 60.00 m O 60.00 $sE 40.00 U 20.00 0.00 10072 ea e9 76.30 76,62 84 _ 0 ,� ,pry �.}� 0 0 �,..Y0 ,p0 .�o ,1a p,�o 10 110 RMLD 12 n th system average outage durabm 64.93 RMLD 4 rear average amaw duration 50.98 (2006-200 April 19, 2013 3 E E Allpok System Average Interruption Frequency (SAIFI) — Measures how many outages each customer experiences per year on average. • SAIFI = Total Number of Customers Interrupted a Total Number of Customers RMLD 12 -month system average: 0.31 outages per year RMLD four -year average outage frequency: 0.62 The graph below tracks the month -by -month SAIFI performance. 0.90 0.80 0.70 0 0.60 c 0.50 Ct 0.40 0 0.30 0.20 DiN 148111 -� RMLD MWtaly Wagefrequency • RMLD 12 month system average wtage frequency 31 RMLD 4 veer average wtaw frequenp .82 (2008 -2012) Months Between Interruptions (MBTI) Another view of the SAIFI data is the number of months RMLD customers have no interruptions. At this time, the average RMLD customer experiences an outage approximately every 38.7 months. April 19, 2013 4 H 0 ATTACHMENT 6 • Dt April 18,2013 To: RMLB, Kevin Sullivan., Jeanne Foti Fr: Bob Fournier Sj: February 28, 2013 Report The results for the first eight months ending February 28, 2013, for the fiscal year 2013 will be summarized in the following paragraphs. 1) Change in Net Assets: (Page 3A) For the month of February, the net income or the positive change in net assets was $130,881, increasing the year to date net income to $2,436,763. The year to date budgeted net income was $2,029,335 resulting in net income being over budget by $407,428 or 20.1 %. Actual year to date fuel expenses exceeded fuel revenues by $260,160. 2) Revenues: (Page I IB) Year to date base revenues were under budget by $1,375,284 or 4.2 %. Actual base revenues were $31.3 million compared to the budgeted amount of $32.7 million. ® 3) Expenses: (Page 12A) *Year to date purchased power base expense was under budget by $1,395,536 or 6.82 %. Actual purchased power base costs were $19.0 million compared to the budgeted amount of $20.4 million. *Year to date operating and maintenance (O &M) expenses combined were over budget by $149,287 or 1.85 %. Actual O &M expenses were $8.2 million compared to the budgeted amount of $8.1 million. *Depreciation expense and voluntary payments to the Towns were on budget. 4) Cash: (Page 9) *Operating Fund was at $9,881,781. • Capital Fund balance was at $3,056,590. • Rate Stabilization Fund was at $6,688,307. • Deferred Fuel Fund was at $2,009,885. • Energy Conservation Fund was at $259,837. 5) General Information: Year to date kwh sales (Page 5) were 484,484,799 which is 13.2 million kwh or 2.8 %, ahead last year's actual figure. GAW revenues collected ytd were $484,374 bringing the total collected since inception to $1,781,458. • 6) Budget Variance: Cumulatively, the five divisions were over budget by $154,482 or 1.19 %. E E E FINANCIAL REPORT 0 FEBRUARY 28, 2013 ISSUE DATE: APRIL 18, 2013 �Wl K TOWN OF READING, MASSACHUSETTS ® HUNICIPAL LIGHT DEPARTMENT BUSINESS -TYPE PROPRIETARY FORD STATEMENT DE NET ASSETS 2/28/13 1 ol PREVIOUS YEAR CURRENT YEAR ASSETS CURRENT UNRESTRICTED CASH (SCH A P.91 9,3961163.56 9,886,780.96 RESTRICTED CASH (SCH A P.9) 18,319,256.53 17,990,650.53 RECEIVABLES, NET (SCH B P.10) 7,603,607.23 9,200,031.88 PREPAID EXPENSES (SCH B P.10) 1,969,721.19 1,563,971.37 INVENTORY 1,605,233.69 1,553,756.66 TOTAL CURRENT ASSETS 38.6)).780.19 60.191,181.18 NONCURRENT INVESTMENT IN ASSOCIATED CO (SCH C P.3) 73,765.66 66,958.35 CAPITAL ASSETS, NET (SCH C P.2) 67,872,760.75 70,256,193.21 TOTAL NONCURRENT ASSETS 6).966.506.61 70.301.151.56 TOTAL ASSETS 106.630,386.60 110.693.113.)1 LIABILITIES CURRENT ACCOUNTS PAYABLE 5,530,734.68 6,057,993.80 CUSTOMER DEPOSITS 602,369.01 696,616.16 CUSTOMER ADVANCES FOR CONSTRUMON 296,339.96 601.912.15 ACCRUED LIABILITIES 1,211,663.70 1,388,610.36 TOTAL CURRENT LIABILITIES 7.619.007.13 8.535.169.67 NONCURRENT ACCRUED EMPLOYEE COMPENSATED ABSENCES 2,936,698.58 2,986,360.21 TOTAL NONCURRENT LIABILITIES 3,936.698.58 2.986.360 21 TOTAL LIABILITIES 10.56] 705.71 11,521.509.68 NET ASSETS INVESTED IN CAPITAL ASSETS, NET OF RELATED DEBT 67,872,760.75 70,356,191.21 RESTRICTED FOR DEPRECIATION POND (P.9) 3.993,160.62 310561569.58 UNRESTRICTED 33,990.378.73 25,660,060.27 TOTAL NET ASSETS IP.31 95.056 SB0.89 M9701023,06 TOTAL LIABILITIES AND NET ASSETS 106.630,286.60 110.692,333.76 1 ol TONS OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT NONCURRENT AS99T SCHEDULE 1/10/13 SCHEDULE OF INVESTMENTS IN ASSOCIATED COMPANIES EVEN ENGLAND HYDRO ELECTRIC NEN ENGLAND HYDRO TRAN6NI66ION TOTAL INVESTMENTS IN ASSOCIATED COMPANIES SCHEDULE OF CAPITAL ASSETS LAND STRUCTURES AND DIDROVENRITS EQUIPMENT AND FURNISHINGS INFRASTRUCTURE TOTAL CAPITAL ASSETS, NET TOTAL NONCURRENT ASSETS SCHEDULE C PREVIOUS YEAR CURRENT YEAR 15,)6).66 1,9)5.)6 SB,018.02 63,903.61 )3.)65 66 66,956.35 1,365,663.33 6,639,576.36 13,931,)36.)6 67.035. 593 AS 67,673.)60.75 67,966,506.61 1,165,063.13 6,)91,)26.53 13,079,009.39 69,115.737.06 70.156.193631 )06301.151656 11 C OPERATING SXFEHS[9: ISM t 1.111 FORCNAB[D POWER SABR PURCHASED PONSR POLL OPERATING NAINIWANC[ DEPRECIATION VOLUNTARY PAYNENTS TO TONNE TOTAL OPERATING REPW9[S OPEMTIMO INCOME 046PPERATING REVRNO[9 (EEP6M8[5) CONTRIBUTIONS IN AID OF CONST RETURN ON INVESTMENT TO READING INTEREST INCOME INTEREST SEERESS OTHER (ROSS ANO ANORT) TOTAL NONOP[RATINO REV IMF) MANOR IN NET ASSETS NET ASSETS AT N[OINNINO OF YEAR NET ASSETS AT END OF FR9ROARY C•9 1,921,157.09 TONE OF READING, RRSSACNV9[TT8 16.855,506.63 19,055.650.63 13.05% 2,879,936.86 MUNICIPAL LIGHT D[PARTNRN] 3,397,709.79 25,627,706.69 23,936,617.60 -6.60% BUSINESS -TYPE PROPRIETARY FUND 767,676.76 716193.03 5,756,790.63 STATEMENT OF RNzNO2H, kow [IPRN9[8 AND CHANGES IN FUND NET ASSETS 169,669.03 317,185.17 1,970,170.71 3/18/13 - 11.36\ 296,027.67 305,669.19 NONTH IgNIH LAST YEAR 3.19% CVIUIXI YEAR 113AG0 YTD \ OPERATING REVeNVE9: ISM O P.131 LAST YEAR 00 CURRENT YEAR TO DATE 0.58% TO DATE MANOR BASE REVENUE 3,636,875.16 3,906.048.67 30,715,837.38 31,366,068.67 ].11\ ML REV[NOE 1,596,161.71 3,030,633.31 ]5,136.600.86 26,118,035.]6 PURCHASED PONRR CAPACITY 19.856.38) 1[3,666.75 139,539.671 -6.11% FORFEITED pi8C00NT9 10,691.05 66,263.73 1,667,331.16 - 1738.93% ENERGY CONSRXvAT20N REVENV[ 51,023.19 636,950.33 671,515.75 5.63% GAR REV[tp8 59,760.70 606,130.08 677,OS7.63 13.02% NTPA CREDIT 51,893.96 60,630.61 01,396.56 486,376.60 2.71% 162,665 761 177.041 371 1660 180 281 J441,797,301 -6.01% TOTAL OPERATING REVERIES 6,130,103.93 7,327,302.10 56,315,193.86 53,160,585.73 1.33% OPERATING SXFEHS[9: ISM t 1.111 FORCNAB[D POWER SABR PURCHASED PONSR POLL OPERATING NAINIWANC[ DEPRECIATION VOLUNTARY PAYNENTS TO TONNE TOTAL OPERATING REPW9[S OPEMTIMO INCOME 046PPERATING REVRNO[9 (EEP6M8[5) CONTRIBUTIONS IN AID OF CONST RETURN ON INVESTMENT TO READING INTEREST INCOME INTEREST SEERESS OTHER (ROSS ANO ANORT) TOTAL NONOP[RATINO REV IMF) MANOR IN NET ASSETS NET ASSETS AT N[OINNINO OF YEAR NET ASSETS AT END OF FR9ROARY C•9 1,921,157.09 2,299,12S.04 16.855,506.63 19,055.650.63 13.05% 2,879,936.86 3,397,709.79 25,627,706.69 23,936,617.60 -6.60% 767,676.76 716193.03 5,756,790.63 6,09,793.36 12.56% 169,669.03 317,185.17 1,970,170.71 1,769,910.53 - 11.36\ 296,027.67 305,669.19 2,368.219.76 3,663,753.66 3.19% 113AG0 00 116.000.00 900.186 00 105,303.00 _ 0.58% 6,167,566.01 7,067,906.05 53.09,675.83 56,569,708.32 3.06\ (37,663.06) 179,390.05 3,336.51606 3,570,977.61 7.02% 9,115.20 56,113.10 65,766.06 105,299.69 130.19% (193,839.75) (186.785.SS) (1,670,118.00) (1,510,296.66) 3.70% 3,925.77 1,603.79 66,634.78 21.073.30 - 67.33% (501.39) (2SO.89) (5,7]8.381 (3,109.36) - 65.72% 36,659.73 80,906.10 382,617.16 353,907.39 - 10.51% IlU 831 661 (18.516.601 11.091.519 631 (1.136 116.361 6.67% 1171.376.361 . 130 96165 1,153,998.0 2,636,763.07 d 93,603,562.0 96,536.059.99 93.856,530.89 96.970.6]3.06 6.16% 3.11% 3.35% TOWN OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT BUSINESS -TYPE PROPRIETARY FORD STATRNENT OF REVEHUBH, EXPENSES AND CHANGES IN FORD NET ASSETS 2/20/13 OPERATING REVENUER: (SCH F P.11B) BARB REVENGE FUEL REVENUE PURCHASED POWER CAPACITY PORFRITED DISCOUNTS ENERGY CONSERVATION REVENUE GAN RmNGE NYPA CREDIT TOTAL OPERATING REVENUES OPERATING EXPENSES: (SCB G P.12A) PURCHASED POWER BASE PURCHASED POWER FUEL OPERATING NAINTSWANC5 DEPRECIATION VOLUNTARY PAYNRNTS TO TOWNS TOTAL OPERATING EXPENSES OPERATING INCOME NONOPERATINO RNBNUES (SRPHNBBS) CONTRIBUTIONS IN AID OF CONST RETURN ON INVESTMENT TO READING INTEREST INCOME INTEREST EXPENSE OTHER (3418E AND MORT) TOTAL NONOPERATING REV (REP) CHANGE IN NET ASSETS NET ASSETS AT BEGINNING OF YEAR, NET ASSETS AT ENO OF FEBRUARY • ( ) • ACTUAL UNDER BUDGET ACTUAL BUDGET 4 YEAR TO DATE YEAR TO DATE VARIANCE• CHARON 31,364,048.67 32,739,333.00 (1,3]5,204.33) -4.20% 24,118,055.34 21,731,610.00 2,386,445.34 10.96\ 1,467,331.16 1,486,803.00 (19,471.84) -1.31% 671,515.75 720,265.00 (46,749.251 -6.779 477,057.43 490,015.00 (23,757.57) -2.509 484.374.68 00 490,015.00 (6,440.32) 00) -1.31% (441.]9] 30) (466,664 00) 24.866.70 -5.33% 58,140,565.73 57,192,9]].00 94],608.]3 1.663 19,055,450.42 20,450,987.00 (1,395,536.50) -6.82% 23,936,417.60 22,222,566.00 1,713,851.60 7.71% 6,479,093.34 6,375,335.00 104,458.34 1.64% 1,748,910.52 1,704,082.00 44,020.52 2.63% 2,443,753.44 2,413,336.00 10,417.44 0.43% 905.381 00 912.000.00 (6.61] 00) -U.73B 54,569,708.32 54,098,306.00 471,402.32 0.97% J 3,570,877.41 3,094,671.00 476,206.41 15.394 O 105,299.99 300,000.00 (194,700.11) - 64.90% (1,510,204.66) (11510,000.00) (284.66) 0.021 21,072.28 66,664.00 (45,591.72) - 60.391 (3.109.24) (21000.00) (1,109.24) 55.46\ 252,907.39 801000.00 172,907.39 216.135 116.361 (1.065.336.001 (68.]78 34) 6.468 2,436,763.07 2,029,335.00 407,428.07 96,534,059.99 96.534,059.99 0.00 _98,9]0.621.06 90. 563.394.99 60],126.07 20.00% 0.008 0.41% 0 OR TOM OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT RECONCILIATION OF CAPITAL FUNDS 2/20/13 SOURCE OF CAPITAL FUNDS: DEPRECIATION FUND BALANCE I /1/12 2,635,205.70 CONSTRUCTION FUND BALANCE 7/1/12 2,000,000.00 INTEREST ON DEPRECIATION FUND PY 13 6,660.38 DEPRECIATION TRANSFER PY 13 2.663 75] 66 TOTAL SOURCE OF CAPITAL FUNDS 7,083,619.52 USE OF CAPITAL FUNDS: LESS PAID ADDITIONS TO PLANT TBRU FEBRUARY 6.027,029.96 GENERAL LEDGER CAPITAL FUNDS BALANCE 2/26/13 3056.569.59 TOWN O9 READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT SALES 09 KILOWATT HOURS ]/29/13 SALES O9 ELECTRICITY, NORTH LAST YEAR WORTH CURRENT YEAR LAST YEAR TO DATE CURRENT YEAR TO DATE YTO 4 CHANGE RESIDENTIAL SALES COME. AND INDUSTRIAL SALES PRIVATE STREET LIGNTINO 19,102,966 30,118,446 73,447 22,820,062 34,834,035 73,143 175,4)),409 ]75,343,21) 583,883 182,259,130 281.448,348 5851886 3.864 2.314 0.344 TOTAL PRIVATE CONSONSRS {9.]94 85) 5].)2),)]0 151.104.509 {6{.293.364 2.06% MUNICIPAL SALES STREET LIGHTING MUNICIPAL BUILDINGS 239,338 791,333 ]38,8)9 914,746 1,913,265 6,458,149 1.905,480 6,5)],]5) -0.414 1.77% TOTAL MUNICIPAL CONSUMERS 1. O10. 671 1.153.635 8.477,737 1.27% SALES FOR RESALE 347,689 241,611 2,297,395 2,307,876 0.46% SCHOOL 1,310,083 1,502.518 9,210,539 9,405,822 2.124 TOTAL KILOWATT HOURS SOLO 51.883.300 60.615.071 471.]8],85) 48 {.484.799 2.804 11 TOM Or READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT ® KILOWATT HOURS SOLO BY TOWN 2/28/13 TOTAL READING LYNMIBLD NO.RBADING WILMINGTON MONTH RESIDENTIAL 22,820,012 ],16],168 3,372,597 1,711,595 7,515.682 COMM A In 31,831.035 6,312,863 291,275 5,08,812 ]1,]51,085 PVT ST LIGHTS 73,213 13,585 11360 21,316 36,982 PON ST LIGHTS 238,879 80,536 32,500 11,196 81,617 HUNI BLOBS 911,716 285,656 162,027 139,560 327,503 SALES /RESALE 211,611 211,611 0 0 0 SCHOOL 11502,518 518,921 310,206 202,360 111,026 TOTAL 60.625.071 12.620.30 1,199.967 10,617.839 33.186.925 YEAR TO DATE RESIDmIAL 192,259,130 56,009.215 26,115,601 11,617,161 57,117,130 COIN 6 END 281,440,118 35.137.086 3,188,629 13,512,560 200,620,073 PVT ST LIGHTS 585,006 108.680 10,880 170,168 295,058 PUB ST LIGHTS 11905,680 611,289 259,960 321,896 676,336 HUNS BLOBS 6,572,257 1,696,189 1,161,522 1,256,321 2,157,922 SALES /RESALE 2,307,876 2,307,876 0 0 0 SCHOOL 9,105,922 3,311,151 2,053,859 1.202,690 2,037,832 TOTAL 181.191.799 100.005.085 12.090.151 99.081.089 ]61.105.171 LAST YEAR TO DATE RESIDENTIAL 175,07,109 51,933,316 11,971,283 11,075,296 51,597,511 CONN. IND 275,30.217 35,070.011 ],]19,177 12,673,553 195,381,06 PVT ST LIGHTS 563,883 111,312 10,800 171,772 299,919 PON ST LIGHTS 1,913,265 613,788 259,582 319,203 690.692 MUNI BLDOS 6,158,119 1,659,132 1,099,987 1,263,292 2,137,138 SAL68 /RNADB 2,297,395 2,297.395 0 0 0 SCHOOL 9,210,539 3,391,026 2,015,795 1,179,100 2,721,316 TOTAL 01.293.957 98,005.280 30.01,701 86.682.516 ]56.121.357 KILOWATT HOURS SOLD TO TOTAL TOTAL READING LYNNPIRLD NO. READING WILMINGTON MONTH RESIDENTIAL 37.61\ 11.62% 5.56% 7.01% 12.15% CONN 6 IND 57.16% 7.11% 0.4B% 9.01\ 10.93% PVT ST LIGHTS 0.12% 0.02% 0.00% 0.04% 0.06% PON ST LIGHTS 0.39% 0.13% 0.05% 0.07% 0.11% HURL BLDOE 1.51% 0.17% 0.27% 0.23% 0.51\ SALES /R69ALB 0.10% 0.10% 0.00% 0.00% 0.00% SCHOOL 2.18% 0.86% 0.56% 0.33% 0.73% TOTAL 100.00% 20, N% 6.93\ 17.5E % YEAR TO OATt -----5-47-4 RESIDENTIAL 37.62% 11.73% 5.15% 8.59% 11.95% COMH c in 58.09% 7.25% 0.15% 8.98% 11.11% PVT ST LIGHTS 0.12% 0.02% 0.00% 0.01\ 0.06% PUN ST LIGHTS 0.39% 0.13% 0.05% 0.07% 0.11% MUMS SLUGS 1.36% 0.35% 0.31\ 0.26% 0.51% SALES /RESALE 0.18% 0.19% 0.00% 0.00% 0.00% SCHOOL 1.91\ 0.60% 0.12% 0.25% 0.59% TOTAL 100.00% 20.61\ 6.61% 10.19% 51.56% LAST TO DATE RESIDENTIAL 37.21% 11.66% 5.28% 9.72% 11.58% COIN I IND 58.12% 7.16% 0.47% 9.05\ 11.16% PVT ST LIGHTS 0.12% 0.02% 0.00% 0.06\ 0.06% PUB 57 L[GHTS MUNI BLOCS 0.11% 1.37% 0.11\ 0.35% 0.06% 0.23% 0.07% 0.]71 0.11% 0.52% SALES/ RESALE 0.69% 0.19% 0.00% 0.001 0.00% SCHOOL 1.95% 0.701 0.0% 0.25% 0.57% TOTAL 100.00% 30.80% 6.17% 18_101 51.33% 161 TOWN OF READING, MASSACHUSETTS MUNICIPAL LIOMT DEPARTMENT FORMULA INCOME I /3E /11 TOTAL OPERATING REVENUES ADD: POLE RENTAL LESS: (P.3) 55,110,585.73 INTEREST INCOME ON CUSTOMER DEPOSITS OPERATING EXPENSES (P.3) CUSTOMER DEPOSIT INTEREST EXPENSE FORMULA INCOME (LOSS) 0.00 587.1] (51,570,010.11) (3,109.311 11568. 35).50 vi PI PI • SALE OF SHE (P.S WE PURCHASED AVE BASE COST PER ENR AVE BASE SALE PER ENH AVE COST PER ENE AVE SALE PER WE FUEL CHAROE REVENUE (P.3) LOAD FACTOR 'BAR LOAD TOWN OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT GENERAL STATISTICS 2/26/13 MONTH OF FEB 2012 51,863,300 59,550,250 0.033086 0.066118 0.089145 0.121100 2,594,141.71 73.74% 100.453 MONTH OF % CHANGE YEAR THRU FEB 2013 2012 2013 FEB 2012 FEB 2013 60,625,074 -3.97% 2.00% 471,283,657 484.484,799 53. 918,775 -2 .01% 2.05% 407,656,547 497,669,109 0.042641 -7.01% 10.70% 0.034564 0.039209 0.064430 2.77% -0.67% 0.065175 0.064737 0.105656 -5.56% -0.84% 0.087117 0.006397 0.114423 -2.07% -3.37% 0.118511 0.114510 3,030,833.21 - 11.18% -4.05% 25,136,608.06 24,118,055.34 70.69% 104.400 El d� �b r, rb T T y f 4 � 170+ '.. • / A '`bps i ` f l 3 '00. �y 1. o�°t, ol b r' p, Ob o'+ Z 1 d 4 o, �b o ass y Ln O Ln O L O 00 r�- LO T N O O O O O O O O O O O O • Ef? Ef3 Ef? co Qr3 E!? A TOMS OF RRADINO, NASSACHUSRTTS MUNICIPAL LIGHT DEPARTMENT SCHEDULE OF CASH AND INVESTMENTS 1/36/13 UNRESTRICTED CASH CASH - OPERATING FUND CASH - PETTY CASH TOTAL UNRESTRICTED CASH RESTRICTED CASH CASH - DEPRECIATION FUND CASH - TONED PAYMENT CASH - DEFERRED PURL RESERVE CASH - RATE STMILIZATION FUND CASH - UNCOLLBCTIBLE ACCTS RESERVE CASH - SIM LEAVE BENEFITS CASH - HAZARD WASTE RESERVE CASH - CUSTOMER DEPOSITS CASH - ENERGY CONSERVATION CASH - OPED TOTAL RESTRICTED CASH TOTAL CASH BALANCE SCHEDULE A PREVIOUS YEAR CURRENT YEAR 9,393,163.56 9,861,780.96 3,000.00 31000.00 9.396,161.56 9 686 180 96 3,993,661.63 3,056,589.58 696,000.00 605,571.00 3,103,938.67 3,009,886.93 61069,936.65 6,666,307.63 300,000.00 300,000.00 3,953,598.35 1,987,105.67 150,000.00 150,000.00 603,319.01 686,616.16 178,810.37 359,837.31 1,173,361.95 1,366,739.37 18.319.356.53 17.990.650.53 31.115.617.08 ]1.675.611.69 TOWN OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT SCHEDULE OF ACCOUNTS RECEIVABLE 3/28/13 SCHEDULE B SCHEDULE OF PREPAYMENTS PREPAID INSUNANCE PREVIOUS YEAR CURRENT YEAR SCHEDULE OF ACCOUNTS RECEIVABLE PREPAYMENT PURCHASED POWER 165.167.57 (103,081.86) RESIDENTIAL AND COMMERCIAL 2,869,16B.I0 138,330.65 1,696,316.11 261,819.31 ACCOUNTS RECEIVABLE - OTHER 198,011.16 155,115.65 361,381.85 188,383.79 ACCOUNTS RECEIVABLE - LIENS 65,160.95 11,513.70 63,936.63 16,513.70 ACCOUNTS RECEIVABLE - EMPLOYER ADVANCES 091.16 1,919.711.19 892.11 1.561,973.37 SALES DISCOUNT LIABILITY (256,121.81) (351,616.58) RESERVE FOR UHCOLLECTIBLE ACCOUNTS (306.916.79) (267.916.61) TOTAL ACCOUNTS RECEIVABLE BILLRD 2,573,111.06 6,284,085.05 UNBILLED ACCOUNTS RECEIVABLE 6,830,196.37 61915,936.63 TOTAL ACCOUNTS RECEIVABLE, NET 7.603.107.23 9.100.011. BB SCHEDULE OF PREPAYMENTS PREPAID INSUNANCE 1,196.106.61 1,221,296.10 PREPAYMENT PURCHASED POWER 165.167.57 (103,081.86) PREPAYMENT PABST 138,330.65 261,819.31 PREPAYMENT WATSON 155,115.65 188,383.79 PURCHASED POWER NOSHING CAPITAL 11,513.70 16,513.70 TOTAL PREPAYMENT 1,919.711.19 1.561,973.37 ACCOUNTS RECEIVABLE AGING FEBRUARY 3013: RESIDENTIAL AND COMWERCIAL LESS, SALES DISCOUNT LIABILITY GENERAL LEDGER BALANCE CURRENT 30 DAYS 60 DAYS 90 DAYS OVER 90 DAYS TOTAL 6,696,111.61 (351.116.56) 6.166.796.06 3,665,151.65 88.15% 310,199.17 8.22% 68,995.61 1.66% 15,163.80 0.37% 53.681.51 1.30% 1.111,798.01 100.009 C C, J IL TOME OF READING, MASSACHUSETTS NUNICIPAL LIGHT DEPARTMENT SCHEDULE OF OPERATING REVERIE 2/28/13 SCHEDULE D NONICIPAL SALES, WORTH MOMTN LAST YWI CURRENT YEAR YID -0.66% SALES OF BLRCIRICITY: LAST YEAR CURR83R YEAR TO DATE 28,144.47 TO DATE 2SS,742.21 CNANOB RESIDENTIAL SALES 2,457,598.14 - 11.61% 3,915,337.41 MUNICIPAL BUILDINGS 23,000,055.36 23,237,029.64 0.65% CONK All) INDUSTRIAL SALES 3,268,535.35 -2.72% 3,692,335.19 TOTAL MUNICIPAL CONSUMERS 30,325,142.39 29,002,632.40 -1.46% PRIVATE STREET LIGHTING 5,978.26 -4.06% 5,894.81 ENERGY CONSERVATION - COMMERCIAL 53,695.40 47,091.69 - 11.30% TOTAL PRIVATE CONSUMERS 5.732,111.75 29,500.55 6,613,567.41 28,700.32 51.467.693.23 281,515.05 53,167.552.93 273,161.54 -0.564 -2.97% NONICIPAL SALES, 6,029,016.67 6,936,001.80 55,953,526.24 55,402,304.01 -0.66% STREET LIGHTING 29,270.34 28,144.47 2SS,742.21 226,563.43 - 11.61% MUNICIPAL BUILDINGS 93,479.38 104,154.27 783,589.18 762,347.55 -2.72% TOTAL MUNICIPAL CONSUMERS 122.749.72 132.298.74 1.039,331.39 980.010.96 -4.06% ENERGY CONSERVATION - COMMERCIAL 31,904.36 36,931.54 152,113.41 294,690.96 SALES FOR RESALE 29,500.55 28,700.32 51,893.94 281,515.05 60,630.41 273,161.54 471,196.56 -2.97% 404,374.68 SCHOOL 144,654.85 162,315.41 (62,465.74) 1,063,986.57 (77,841.37) 1,052,S78.56 (460,380.26) -1.07% (441,797.30) LSUB -TOTAL 6,029,016.67 6,936,001.80 55,953,526.24 55,402,304.01 -0.66% FORFEITED DISCOUNTS 70,491.05 64,293.73 636,950.33 671,515.75 5.43% PONCEABED POWER CAPACITY (9,856.38) 183,666.75 (89,529.87) 1,467,331.16 - 1738.93% ENERGY CONSERVATION - RESIDENTIAL 19,116.03 22,639.16 152,117.47 182,366.47 19.89% ENERGY CONSERVATION - COMMERCIAL 31,904.36 36,931.54 152,113.41 294,690.96 16.89% DAN REVENUE 51,893.94 60,630.41 471,196.56 404,374.68 2.77% NYPA CREDIT (62,465.74) (77,841.37) (460,380.26) (441,797.30) -4.024 TOTAL REVENUE 2.33% 6.130.102.93 7.227.382.10 56.815.19).66 58.140.585.73 TOWN 09 READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT SCHEDULE OF OPERATING REVENUE BY TOME 1/]8/13 MONTH TOTAL READING READING NO. READING LYNNPIELD RESIDENTIAL IHDUS /NDNI BLDG PUB.$T.LIGHTS PRV.ST.LIGHTS CO -OP RESALE SCHOOL NO.READING WILMINGTON RESIDENTIAL INDUS /NUNI BLDG PUS.ST.LIGXTS PRV.ST.LIGHTS CO -OP RESALE SCHOOL 1,915,337.41 3,796,489.46 28,111.47 5,894.01 26,700.33 163,315.11 6.18% 0.74% 0.05% 0.00% 0.00% 0.52% 918,791.65 511,565.27 9,177.61 1,075.60 16,700.31 56,493.36 636,415.11 51,151.26 3,633.03 107.64 0.00 36,101.11 606,160.51 610,070.14 4,911.75 1,782.31 0.00 12,160.13 961.969.07 2,610,601.79 10,389.07 21939.45 0.00 1),)59.40 TOTAL 55,852.526.14 11.]0).011.05 TOTAL 3.921.)09.40 10.560.6]5.88 TOTAL 6.9]6.881.88 1.SJ8.804.fi] 519 510.51 1.]15.)1).96 J 633 248.78 THIS YEAR TO DATE RESIDENTIAL INGOB /NDNI BLDG PUB.ST.LIGHTS PRV.ST.LIGHTS CO -OP RESALE SCHOOL 41.89% 55.33% 0.40% 0.09% 0.49% 1.90% 13.11% 7.54% 0.13% 0.02\ 0.49% 0.47% 6.03% 0.69% 0.05% 0.00% 0.00% 0.42% 9.55% 8.03% 0.07% 0.03% 0.00% 0.35% RESIDENTIAL INDUS /XUNI HIM POE. ST.LIGHTS PRV.ST.LIGHTB CO -OP RESALE SCHOOL 13,337,628.84 30,611,879.95 116,563.43 47,091.69 173,161.54 1,051,578.56 7,171,754.57 4,185,637.11 73,421.04 81610.96 173,161.54 3)3,)10.68 3,317,505.12 385,611.84 19,058.18 861.16 0.00 126,840.31 5,301,304.07 4,892,151.18 41,099.63 14,191.10 0.00 138,168.43 7,317,265.06 21,181,677.49 82,964.48 13,417.47 0.00 313,759.11 TOTAL 100.00\ 21.96% 7.18% 18.711 5].11\ TOTAL 95.182.301.01 12 106,296 23 ].989. Q).70 10.]6).016.61 ]8,919,113.66 LAST YEAR TO DATE RESIDENTIAL INDUS /ElT BLDG PUB.ST.LIGHTS PRV.ST.LIGHTS CO -OP RESALE SCHOOL 23,06$,655.36 31,100,731.57 155,742.11 53,695.48 281,515.05 1,063,906.57 READING 7,345,850.47 4,303,986.35 82,118.63 10,008.80 181,515.05 383,551.75 NO. READING 3,263,364.45 396,831.65 31,717.50 981.10 0.00 228,803.70 RESIDENTIAL IHDUS /NDNI BLDG PUB.$T.LIGHTS PRV.ST.LIGHTS CO -OP RESALE SCHOOL 5,391,500.18 4,967,132.01 45,704.91 16,593.36 0.00 139,705.39 7,186,140.16 21,110,780.55 96,181.17 16,112.10 0.00 311,925.)3 6.18% 0.74% 0.05% 0.00% 0.00% 0.52% 8.74% 8.79% 0.07% 0.03% 0.00% 0.31% 13.86% 37.64% 0.16% 0.03% 0.00% 0.69% TOTAL 55,852.526.14 11.]0).011.05 TOTAL 3.921.)09.40 10.560.6]5.88 29 063 139.91 11.95\ PERCENTAGE OF OPERATING INCONB TO TOTAL XONYX TOTAL READING LYNNPIBLD NO. READING MILKINOTOM RESIDENTIAL IHDUS /NDNI BLDG PUB.$T.LIGHTS PRV.ST.LIGHTS CO -OP RESALE SCHOOL 41.03% 54.73% 0.41% 0.08% 0.42% 3.34% 11.15% 7.56% 0.13% 0.03% 0.41% 0.82% 6.18% 0.74% 0.05% 0.00% 0.00% 0.52% 8.74% 8.79% 0.07% 0.03% 0.00% 0.31% 13.86% 37.64% 0.16% 0.03% 0.00% 0.69% TOTAL 100.00\ 11.18\ T A9\ 11.95\ 91.38\ THIS YEAR TO DATE RESIDENTIAL INGOB /NDNI BLDG PUB.ST.LIGHTS PRV.ST.LIGHTS CO -OP RESALE SCHOOL 41.89% 55.33% 0.40% 0.09% 0.49% 1.90% 13.11% 7.54% 0.13% 0.02\ 0.49% 0.47% 6.03% 0.69% 0.05% 0.00% 0.00% 0.42% 9.55% 8.03% 0.07% 0.03% 0.00% 0.35% 13.10% 38.18% 0.15% 0.04% 0.00% 0.57% TOTAL 100.00\ 21.96% 7.18% 18.711 5].11\ LAST YEAR TO OATS RESIDENTIAL INDUS /NUNS BLDG POE. ST.LIGHTS PRV.ST.4IGHTS CO -OP RESALE SCHOOL 41.34% 55.70% 0.46% 0.10% 0.50% 1.90% 11.97% 7.72% 0.15% 0.02% 0.50% 0.69% 5.84% 0.71% 0.06% 0.00% 0.00\ 0.11% 9.65% 8.89% 0.08% 0.0)\ 0.03% 0.15% 12.88% 38.39\ 0.17% 0 .05% 0.00\ 0.55% • TOTAL 00\ 23.04\ 7.02\ 18.901 53.01\ IL ( ) � ACTUAL UNDER BUDGET 11 TOWN OF READING, NABSACRUSSTT6 MUNICIPAL LIGHT DBPARIMENT BUDGETED REVENUE VARIANCE REPORT 2 /28/13 SCHEDULE P ACTUAL SALES OF ELECTRICITY: BUDGET RESIDENTIAL CONE AND INDUSTRIAL SALES PRIVATE STREET LIGHTING YEAR TO DATE MUNICIPAL BUILDINGS PUBLIC STREET LIGHTING SALES FOR RESALE 14,160,193.71 SCHOOL 14,800,956.00 TOTAL BASE SALES (640,]]2.29) TOTAL FUEL SALES -4.33% TOTAL OPERATING RNpIIB 16,334,66].]2 PORPEITED DISCOUNTS 17,021,349.00 PURCHASES POWER CAPACITY 1687,681.38) ENERGY CONSERVATION - RESIDENTIAL -4.04% ENERGY CONSERVATION - COMMERCIAL 131.177.67 CAN REVENUE 135,109.00 FREW CREDIT (3,630.33) TOTAL OPEMTINO REVENUES ( ) � ACTUAL UNDER BUDGET 11 TOWN OF READING, NABSACRUSSTT6 MUNICIPAL LIGHT DBPARIMENT BUDGETED REVENUE VARIANCE REPORT 2 /28/13 SCHEDULE P ACTUAL BUDGET % YEAR TO DATE YEAR TO OATS VARIANCE CHARGE 14,160,193.71 14,800,956.00 (640,]]2.29) -4.33% 16,334,66].]2 17,021,349.00 1687,681.38) -4.04% 131.177.67 135,109.00 (3,630.33) -2.84% 158,652.90 194,671.00 (36,019.10) - 18.50% 579,266.67 $86,248.00 (6.981 33) -1.19% 11,364,049.67 32,739,333.00 (1,375,294.33) -4.20% 24,116,055.34 21,731,610 00 2,306,445.34 10.98% 55,481,104.01 54,470,943.00 1,011,161.01 1.86% 6]1,515.]5 720.265.00 (48,749.25) -6.]]% 1,467,331.16 1,496,803.00 (19,471.84) -1.31% 182,366.47 183,530.00 (1,163.53) -0.63% 194,690.96 307,285.00 (12,594.04) -4.10% 404,374.68 490,815.00 )6,440.32) -1.31% (441,]9].30) )466,664.00) 24,866.70 -5.33% 1.66% 58.110.585.]3 5].19],9]].00 94],608.]3 TOM OF HEMINO, MASSACHUSETTS MMICIPAL LIGHT DEPARTMENT SCHEDULE OF OPERATING EXPENSES 2/28/13 SCHEDULE E 11 11 u OPERATION EXPANSES: NOMTE LAST VENT NORTH CURRENT IRAN LAST YEAR TO DATE CURRENT YEAR TO DATE YTD % CHANGE PURCHASED POWER BABE EXPENSE 1.921.35).89 2.299.125 66 16.855.504.43 19,055.450.42 13.05% OPERATION SUP AM ENGINEERING SAP STATION SUP LABOR AND RISC LIM RISC LABOR AM EXPENSE STATION LABOR AND EXPENSE STREET LIGHTING EXPENSE RATER EXPRESS MISC DISTRIBUTION EXPENSE "TER MARINO LABOR A EXPENSE ACCT a COLL LABOR 6 EXPENSE URCOLLSCTIBLE ACCOUNTS ENERGY AUDIT EIPRESS ADMIX A GEN SALARIES OFFICE SUPPLIES A EXPENSE OUTSIDE SERVICES PROPERTY INSURANCE INJURIES AND DAMAGES EMLOYMS PENSIONS A BENEFITS MZBC GENERAL EXPENSE RENT EXPENSE EMRON CONSERVATION 3),)03.46 8,259.52 68,396.95 33,860.42 9,949.11 15,095.89 26,532.33 7,016.91 110,619.86 16,000.00 31,736.69 57,334.00 21,)8).31 30.183.94 32,379.12 2,033.11 195,495.15 7,630.97 28,543.16 15,946.94 ]4,5)4.45 6,859.25 44,25S.S3 31,134.24 4,790.98 14,534.37 22,603.68 5,219.29 104,512.57 8,333.33 40.058.12 51,674.96 23.992.62 67.592.96 36.915.84 2.980.03 161.557.85 11.064.20 13,895.48 27,941.49 ]1).486.20 75,173.95 453,318.11 316,713.88 78.030.62 165,421.84 221,444.58 60,870.98 922,609.64 128.000.00 294,218.62 494,447.65 14B.428.41 253.840.84 250,946.96 10.809.34 577,693.57 128,591.35 132,434.88 395,204.79 ])1,012.69 50,952.06 444,689.13 348,]18.)3 53,626.24 125,049.44 223,833.03 57,621.58 985,464.44 66,666.64 328,513.10 503,629.98 167,766.39 319,655.76 250,169.43 31,031.37 1,422,439.99 117,923.02 132,959.57 510.331.15 -3.86% - 32.22% -1.91% 9.99% - 31.28% - 24.41% 1.00% -5.34% 6.80% -47.98 11.66% 2.87% 13.03% 25.93% -0.31% 187.08% 62.07% -8.30% 0.40% 28.82% TOTAL OPERATION EXPENSES _ 707.674 74 114 93 03 5 756 790.41 6 09 793 l4 12 68 "ZMTMANCE EXPENSES: • SAINT OF TRANSMISSION PLANT "SHUT OF SIRDCT AM EQUIPHT "IM OF LIMB - OE "IM OF LINES - UG "IM OF LIM TRANSFORMERS "IM OF ST LT 3 SIG SYSTM RAINS OF GARAGE AND STOCKROOM RAIM OF "TEAR FAINT OF GEN PLANT 227.OB 7,422.39 88,278.35 10.332.03 1,575.16 (57.81) 49,922.88 6,543.46 6,404.99 227.08 91701.11 107,337.13 12,665.75 15,833.17 (30.51) 61,712.41 716.26 9,023.77 11316.66 195,164.79 1.159,292.06 125,613.39 32,762.59 (408.32) 34),459.)0 56,151.17 5],109.3) 11816.66 91,000.25 1,013,404.02 110,213.38 93.559.67 (208.81) 342,580.35 21,739.25 74,835.75 0.00% - 53.44% - 12.52% - 12.26% 185.57% - 29.27% -1.41% - 61.28% 41.01% TOTAL "IRTMANCS EXPENSES 169.649.0] 317,186 1) 1.970.270.71 1.118.930 5] - 11.24% DEPRECIATION EXPENSE 296,027.47 305.469.18 2,368.219.76 2.143,753.44 3.19% PURCHASED PUMA FUEL EXPENSE 2,879,936.94 3,397,709.79 25.627,704.49 23,936,417.60 -6.60% VOLUNTARY PAYMENTS TO TOMB 113.000.00 114.DOO.00 900.186.00 905.383.00 0.581 TOTAL OPERATING EXPENSES 61.7 54...l _ 7.01).981.05 53,178.675.91 54.569.)08.32 2.04% r] L TOM OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT BUDGETED OPERATING EXPENSE VARIANCE REPORT ]/18/13 SCHEDULE 0 ( 1 • ACTUAL UNDER BUDGET C ACTUAL BUDUXT % OPERATION EXPENSES: YEAR TO DATE YEAR TO DATE VARIANCE CHANGE PURCHASED POWER BASE EXPENSE -6.53% 19.055 450.4] ]0.450.98].00 (1,395.536.58) OPERATION SUP AND ENGINEERING EXP 334,072.69 309,525.00 24,547.69 7.93% STATION SUP LABOR AND NISC 50,952.06 53,574.00 (1,621.94) -3.09% LINE MIBC LABOR AND EXPRESS 444,689.33 430,751.00 13,938.33 3.24% STATION LABOR AND EXPRESS 348,348.73 298,375.00 49,973.73 16.75% STREET LIGHTING EXPENSE 51,626.14 55.059.00 (1,432.76) -2.60% HATER EXPENSE 125,049.84 119,703.00 5,346.04 4.47% MIBC DISTRIBUTION EXPENSE ]]3,833.03 140,928.00 (17,094.97) -7.10% METER READING LABOR c EXPENSR 57,631.55 61,951.00 (4,]30.41) -6.84% ACCT 6 COLL LABOR 6 EXPENSE 985,464.44 915.311.00 70,153.44 7.66% UNCOLLECTIBLE ACCOUNTS 66,666.64 66,664.00 2.64 0.00% ENERGY AUDIT EXPENSE 328,513.10 316,798.00 9,715.10 3.05% "MIN 6 GEN SALARIES 508,629.90 499.007.00 9,6]].98 1.93% OFFICE SUPPLIES 6 EXPENSE 167,766.39 169.381.00 (1,614.61) -0.95% OUTSIDE SERVICES 319,655.76 395,951.00 (76,296.34) - 19.27% PROPERTY INSURANCE 250,169.43 314,344.00 (64,174.57) - 30.42% INJURIES AND DAMAGES 31,031.37 37,909.00 (6,877.63) - 18.14% EMPLOYEES PENSIONS 6 BENEFITS 1,422,438.99 1,323,733.00 98,705.99 7.46% NISC GENERAL EXPENSE 117,9]3.0] 153,033.00 (35,109.98) - 12.94% RENT EXPENSE 132,959.57 141,336.00 (8,376.43) -5.93% ENERGY CONSERVATION 510,301.15 471,100.00 39,281.15 5.34% TOTAL OPERATION EXPENSES 6.479.793.14 6.37S.335.00 1.64% 304.458.34 MAIMSNANCE EXPENSES: HAINT Of TRANSMISSION PLANT 11816.66 2,000.00 (183.34) -9.17% HAINT OF STRUCT AND EQUIPMENT 91,000.25 76,319.00 14,701.25 19.39% MAINT OF LINES - ON 1,013,404.02 794.541.00 ]18,96].02 27.55% MAINT OF LINES - GO 110,213.38 110,453.00 (239.63) -0.32% MAINT OF LINE TRANSFORMERS 93,559.67 134,406.00 (40,846.33) - 30.39% MAINS OF ST IT 6 SIG SYSTEM (288.81) 6,405.00 (6,693.81) - 104.51% MAINT OF GARAGE AND STOCKROOM 343,500.35 449,655.00 (107,074.65) - 23.61% MAIM OF EXTERS 21,739.35 42,994.00 (21,254.75) - 49.44% MAIM OP am PLANT 74,885.75 87,406.00 (1],5]].]5) - 14.33% TOTAL MAINTRNANCZ EXPENSES 1.)48.910.5] 1.)04,08].00 2.63% 44.828.52 DEPRECIATION EXPENSE 2,443,753.44 1,433,336.00 10,417.44 0.43% PURCHASED POWER FUEL EXPRESS 23,936,417.60 11,113,566.00 1,713,851.6D 7.71% VOLUNTARY PAYMENTS TO TOWNS 905,363.00 911,000.00 (6,617.00) -0.73% TOTAL OPERATING EXPENSES O.B]\ 54.569.708.32 54.098.306.00 471.401.33 ( 1 • ACTUAL UNDER BUDGET C TOWN OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT BUDGETED OPERATING EXPENSE VARIANCE REPORT ]/38/13 RESPONSIBLE 468,949.00 RENAINING SENIOR OPERATION EXPENSES: MANAGER 3013 ANNUAL BUDOiT ACTUAL YEAR TO DATE SOONEST BALANCZ REMAINING BUDGET % PURCHASED POWER BASE EXPENSE JP 30.10].)1].00 19.055.450.42 11.047,391.58 36.70% OPERATION SUP AND ENOINRRRINO SEP STATION SUP LABOR ANU MISC LINE MISC LABOR AND EXPERSR STATION LABOR ABU EXPENSE STREET LIGHTING SXFMSR METER EXPENSE MISC DISTRIBUTION EXPENSE METER READING LABOR c EXPENSE ACCT A COLL LABOR c EXPENSE UNCOLLRCTIBLE ACCOUNTS ENERGY AUDIT EXPENSE ADMIN 6 GEN SALARIES OFFICE SUPPLIES R EXPENSE OUTSIDE SERVICES PROPERTY INSURANCE INJURIES AND OANAGE9 EMPLOYEES PENSIONS L BENEFITS MISC GENERAL EXPENSE RENT EXPENSE @NERDY CONSSRVATION TOTAL OPERATION EXPENSES MAINTENANCE EXPENSES NAINT OF TRANSMISSION PLANT MAINT OF STRUCI AND ZOUIPNT MAINT OF LIKES - ON MINT OF LINES - UO MINT OF LINZ TRANSFORMRS MINT OF ST LT c 310 SYSTEM MINT OF GAMOE AND STOCKROOM MINT OF METERS MINT of GEN PLANT TOTAL MAINTENANCE RXPMSES DEPRECIATION EXPENSE PURCHASED POWER FUEL EXPENSE VOLUNTARY PAYMENTS TO TOWS TOTAL OPERATING EXPENSES AS 468,949.00 334,011.69 134,076.31 38.76% AS 79,813.00 50,952.06 30,060.94 36.16% KS 671,309.00 444,689.33 326,619.61 33.76% KS 448,349.00 348,348.73 99,900.17 13.39% KS 83,106.00 53,61644 ]9,479.)6 35.47% KS 197,329.00 115,049.84 ]],319.16 36.63% R8 366,409.00 213,033.03 142,655.97 38.93% AS 69,946.00 57,611.58 12,324.43 17.62% BY 1,385,210.00 985,464.44 399,745.56 28.66% RP 100,000.00 66,666.64 33,333.36 33.33% JP 479,013.00 318,513.10 150,499.90 31.41% AS 761,066.00 508,639.98 153,438.02 33.17% KS 253,950.00 167,166.39 86,183.61 33.94% ES 50),1]5.00 319,655.76 18),469.]4 36.97% KS 471,500.00 250,169.43 221,330.57 46.94% AS 56,619.00 31,031.37 ]5,58).63 45.19% BE 1,889,623.00 1,4]],436.99 467,104.01 24.71% KS 100,785.00 117,923.01 82,961.98 41.27% BE 113,000.00 133,959.51 79,040.43 37.18% JP 697,983.00 510,381.15 197,601.85 16.88% 9.8]3,105 00 6.4)9.193.34 ], 910.171 66 33.10% • XS 3,000.00 11616.66 1,183.34 39.44% RS 114,120.00 91,000.25 23,119.75 10.16% KS 1,]50,4]1.00 1,013.404.01 137,016.98 18.95% KS 185,371.00 110,213.38 175,157.61 61.38% XS IBB,500.00 93,559.67 94,940.33 50.37% FS 9,604.00 (288.811 9,972.81 102.98% RS 672,589.00 342,580.35 330,008.65 49.07% AS 47,391.00 21,739.25 25,652.75 54.13% RP 131,320.00 74,805.75 56,434.25 42.91% ].81),101 00 1.148.910 5] 95J.{B6 48 33.84% RP 3,650,000.00 2,443,753.44 1,206,246.56 33.05% JP 30,500,000.00 23,936,417.60 6,563,582.40 21.51% RP 1.360,000.00 905,383.00 461.617.00 33.83% 83.16).500.00 54.569.)08.3] 3) 15153,196.66 27.64% txn • 11 TONS OF READING, NASMCNOSRTP9 HONICIPAL MORI OBPARTHRNT PROFESSIONAL SERVICES 3/28 /2013 PROPR99IONAL SERVICES BY PRO,]RLT ITBN OBPARTNRRI ACTUAL BUDGET VABIMCS 1 BELI ANO PBN9ION TRUST AUDIT FEES ACCOUNTING 33,750.00 HUDSON RIVER BEIRUT DROOP 32,350.00 500.00 3.750.00 3 PENSION ACTUARIAL EVALUATION ACCOUNTING 3,750.00 0.00 9,307.50 3,750.00 0UNORE B "I= 3 LEGAL- PRRC /ISO ISSUES BISECT SERVICE 0.00 136,725.03 13,000.00 HERDERS MRREY 5 SPENCER (13,000.00) 4 LEGAL- PONBR SUPPLY ISSUES EIEROY 9SRVIC9 18,095.80 GARRY NOUTIRS ARBITRATOR 30.000.00 (11,914.20) 3,538.99 5 PROFESSIONAL SERVICES BEIRUT SERVICE 91939.00 16,000.00 7,041.00 (61060.20) SH ASSOCIATES 6 RISC CONPLIANM WO AUDIT B 1 0 9,307.50 13,350.00 11.700.00 COOSDALE (2.393.50) 7 LOAD CAPACITY STUDY pIINBBRINO 0.00 11,350.00 (11,350.00) 6 9TRON HARDENING STUDY =GIBBERING 0.00 50.000.00 (50.000.00) 9 LEGAL- GEREML, HSHRC AVOIT ON 70,067.43 100.000.00 (39,133.58) SO LEGAL 9BRVICES-oWBRAL HE $2,038.44 43,600.00 39,439.44 11 LEGAL 9RRVIC29- NEGOTIATIONS HE 53.747.58 36,800.00 15.947.58 13 LEGAL GENBAAL EL0O. FAINT. 10,300.90 11000.00 9,300.90 13 SURVBY RIGBT of NAY BLDG. NAINT. 0.00 3,336.00 (1,336.00) 14 ENVIRON9ISMI, BLDG. NAINT. 0.00 3,336.00 (31336.00) 15 ENGINEERING 9BPVIC69 ELM. SAINT. 14,118.05 5.650.00 8,438.05 16 REPAIR RAEV ANG DICK ARM BLDG. SAINT. 0.00 30,000.00 (30,000.00) 17 INS.CB CONSULTANT 0". BRIIF2T 0.00 6,664.00 (61664.00) is LEGAL G@. REVISIT 0.00 3,336.00 (3.336.00) 19 SITE A99B99EINT FOR NASOR UPGRADE ACCOUNTING 3.056.37 0.00 3,056.37 30 OENBRAL BANKRUPTCY ACCOUNTING 1,444.00 0.00 1,444.00 31 EXECUTIVE SEARCH. OS OR 13 330.00 0.00 13 350.00 TOTAL 319,655.76 111.911.00 .396.31) PROFESSIONAL SERVICES BY VSNOOR ACl9A4 EILAB90N BIRTH B CO"ABY 33,500.00 HUDSON RIVER BEIRUT DROOP 3,895.40 STONE CONSULTING INC. 3.750.00 RUSIN RED ROONAN 35.603.16 UTILITY 9RRVICBB INC. 9,307.50 0UNORE B "I= 63,064.96 CHOATE M,L B STSNART 136,725.03 HERDERS MRREY 5 SPENCER 13,399.55 RICKARD HIOOIN9 ARBITRATOR 3,710.00 GARRY NOUTIRS ARBITRATOR 3,612.00 HICMIL BRONR ARBITRATOR 3,538.99 HILLIAH 1. CROHLEY ATTOANBY 3,300.00 CIIK 7,041.00 SH ASSOCIATES 1,133.50 DACE] B ASSOCIATES LLC 13,350.00 COOSDALE 3,056.37 TOTAL ]19.655.]6 Ill) RMLD BUDGET VARIANCE REPORT FOR PERIOD ENDING FEBRUARY 28, 2013 DIVISION ACTUAL BUDGET VARIANCE CHANGE ENGINEERING AND OPERATIONS 2,853,493 2,701,222 152,271 5.64% -6.828 ENERGY SERVICES 868,114 848,235 19,880 2.34% 1,713,852 GENERAL MANAGER 630,582 608,620 21,962 3.618 FACILITY MANAGER 2,519,108 2,630,110 (111,003) -4.228 BUSINESS DIVISION 6,219,936 6,148,564 71,372 1.16% SUB -TOTAL 13,091,233 12,936,751 154,482 1.198 PURCHASED POWER - BASE 19,055,450 20,450,987 (1,395,537) -6.828 PURCHASED POWER - FUEL 23,936,418 22,222,566 1,713,852 7.718 TOTAL 56,083,101 0.858 55,610,304 472,797 J RHLD ® DEFERRED PURL CASH RESERVE ANALYSIS 3/28/13 E OROSS NORTRLY TOTAL DATE CHARGES REVENUES NYPA CREDIT DEFERRED DEFERRED Jun -12 2,270,044.48 Ju1-12 3,581,715.28 3,492,843.61 (61,106.90) (149,976.57) 2,120,065.91 Aug -12 3,578,611.20 2,914,978.35 (44,365.80) (707,996.65) 1,412,067.26 SaF -12 2,646,309.32 3,485,749.45 (47,47B.00) 792,961.33 2,205,028.59 Oct -12 2,595,375.45 2.389,147.98 (46,7B1.28) (255,008.75) 1,950,019.84 Nov -12 2,744,617.20 2,740,129.47 (22,566.16) (27,253.97) 1,922,765.87 Dac -12 2,868,712.69 3,987,305.82 (68,965.36) 49,427.77 1,973,193.64 Jan -13 2,523,166.59 3,076,267.45 (70,691.63) 482,409.23 2,454,602.87 Fab -13 3,397,709.79 3,030,833.21 (77,841.37) (444,717.95) 2,009,884.92 E • RMLD STAFFING REPORT FOR FISCAL YEAR ENDING 0UNE, 3013 • 13 BOG JUL AUG SEP OCT NOV DEC SAN FEB TOTAL 12 12 13 11 12 12 13 13 GENERAL MANAGER GENERAL MANAGER 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 HUMAN RESOURCES COMMUNITY RELATIONS 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 TOTAL 4.00 4.00 4.00 6.00 6.00 6.00 1.00 4.00 4.00 us3NEEE ACCOUNTING 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 CUSTOMER SBRYICE 7.75 7.75 7.75 7.75 7.75 7.75 7.75 7.75 7.75 MGM INFORMATION SYS 6.25 6.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00 MISCELLANEOUS 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 TOTAL 17.00 16.75 16.75 16.75 16.75 16.75 16.75 16.75 16 75 ENGINEERING_3�OPE8ASIOLB AGM E60 2.00 2.00 1.00 1.00 1.00 1.00 2.00 2.00 2.00 ENGINEERING 5.00 5.00 5.00 5.00 5.00 $.00 5.00 5.00 5.00 LINE 21.00 21.00 ]1.00 21.00 21.00 21.00 21.00 21.00 21.00 METER 4.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 STATION 8.00 8.00 8.00 8.00 B.00 8.00 0.00 8.00 8.00 TOTAL 40.00 39.00 38.00 38.00 38.00 38.00 39.00 39.00 39.00 PROJECT BUILDING 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 GENERAL BENEFITS 2.00 1.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 TRANSPORTATION _ _ MATERIALS MGM 4.00 3.00 4.00 4.00 4.00 4.00 4.00 4 00 TOTAL 8.00 6.00 8.00 8.00 8.00 8.00 8.00 B 00 ENERGY SERVICES ENERGY SERVICES TOTAL 5.50 4.50 4.50 4.50 4.50 4.50 4.50 5.50 5.50 5.50 4.50 4.50 4.50 4.50 4.50 4.50 5.50 5.50 RNLD TOTAL 74.50 70.25 71.25 71.25 71.35 71.25 72.25 73.35 73.25 CONTRACTORS_ GO LINE TOTAL 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 ].00 2.00 3 .00 GRAND TOTAL 76.50 72.25 73.25 73.25 73.25 73.25 74.35 75.25 75.25 • April 18, 2013 Town of Reading Municipal Light Board Subject: Bucket Truck 55 Ft. On January 23, 2013 a bid invitation was placed as a legal notice in the Reading Chronicle, Lynnfield Villager, North Reading Transcript and Wilmington Town Crier requesting proposals for one Bucket Truck 55 Ft. for the Reading Municipal Light Department. An invitation to bid was sent to the following 22 companies: Altec Industries, Inc. Baker Equipment Boston Freightliner, Inc. Coastal International Trucks, CUES DC Bates LLC Dejana Truck Equipment Fredrickson Bros., Inc. G & S Industrial, Inc. James A. Kiley Co. Liberty Chevrolet Mid -State International Trucks, Inc. Minuteman Trucks Moore GMC Truck Inc. Morse Manufacturing, Inc. NESCO Nutmeg International Trucks, Patriot International Trucks of Inc. Boston, LLC Place Motor, Inc. Stoneham Ford Sunrise Equipment Company Taylor & Lloyd, Inc. Bids were received from four companies; Altec Industries, Inc., Boston Freightliner, Inc, James A. Kiley Co., and Taylor& Lloyd, Inc. The bids were publicly opened and read aloud at 11:00 a.m. February 28, 2013 in the Town of Reading Municipal Light Department's Audio Visual Spurr Room, 230 Ash Street, Reading, Massachusetts. [he bids were reviewed, analyzed and evaluated by the Interim General Manager and the staff. Move that bid 2013-21 for: one Bucket Truck 55 Ft. be awarded to: Alter Industries, Inc. for $187,905.10 as the lowest qualified and responsive bidder on the recommendation of the Interim General Manager. 'I he FY2014 Capital Budget anmunt for this item is 5210,000.00. Kex ix" ulliva Da, id Pola,n/N' ol"I U QQ_ I-' i•. __ Paula ll'LearP rrn�\ ATTACHMENT ATTACHMENT7 RMLD J Reading Mun icipal eklrDepa a finem 'ki. e o 200 Ash Street p0. Box 150 Reading. MA 018674)250 Tel: (781) 944 -1340 Fu: 1780942 -2409 Web: www.mdd.com April 18, 2013 Town of Reading Municipal Light Board Subject: Bucket Truck 55 Ft. On January 23, 2013 a bid invitation was placed as a legal notice in the Reading Chronicle, Lynnfield Villager, North Reading Transcript and Wilmington Town Crier requesting proposals for one Bucket Truck 55 Ft. for the Reading Municipal Light Department. An invitation to bid was sent to the following 22 companies: Altec Industries, Inc. Baker Equipment Boston Freightliner, Inc. Coastal International Trucks, CUES DC Bates LLC Dejana Truck Equipment Fredrickson Bros., Inc. G & S Industrial, Inc. James A. Kiley Co. Liberty Chevrolet Mid -State International Trucks, Inc. Minuteman Trucks Moore GMC Truck Inc. Morse Manufacturing, Inc. NESCO Nutmeg International Trucks, Patriot International Trucks of Inc. Boston, LLC Place Motor, Inc. Stoneham Ford Sunrise Equipment Company Taylor & Lloyd, Inc. Bids were received from four companies; Altec Industries, Inc., Boston Freightliner, Inc, James A. Kiley Co., and Taylor& Lloyd, Inc. The bids were publicly opened and read aloud at 11:00 a.m. February 28, 2013 in the Town of Reading Municipal Light Department's Audio Visual Spurr Room, 230 Ash Street, Reading, Massachusetts. [he bids were reviewed, analyzed and evaluated by the Interim General Manager and the staff. Move that bid 2013-21 for: one Bucket Truck 55 Ft. be awarded to: Alter Industries, Inc. for $187,905.10 as the lowest qualified and responsive bidder on the recommendation of the Interim General Manager. 'I he FY2014 Capital Budget anmunt for this item is 5210,000.00. Kex ix" ulliva Da, id Pola,n/N' ol"I U QQ_ I-' i•. __ Paula ll'LearP N N T T f T m d Y 9 T T T T W O d � d N N N N 0 W Of N ill N N pN N r Of ryO NO N N N H OnF+ O VO �a i v t y p V 2 H d Y ~ n a LL Q C Y% rm LL ri I R •I April 18, 2013 Town of Reading Municipal Light Board Subject: Trouble Truck 40 Ft. On January 23, 21113 a bid invitation was placed as a legal notice in the Reading Chronicle, Lynnfield Villager, North Reading Transcript and Wilmington Town Crier requesting proposals for one Trouble Truck 40 Ft. for the Reading Municipal Light Department. An invitation to bid was sent to the following 22 companies: Altec Industries, Inc. Baker Equipment Boston Freightliner, Inc. Coastal International Trucks, CUES DC Bates LLC Dejana Truck Equipment Fredrickson Bros., Inc. G & S Industrial, Inc. James A. Kiley Co. Liberty Chevrolet Mid -State International Trucks, Inc. inuteman Trucks Moore GMC Truck Inc. Morse Manufacturing, Inc. NESCO Nutmeg International Trucks, patriot International Trucks of Inc. Boston, LLC Place Motor, Inc. Stoneham Ford Sunrise Equipment Company Taylor& Lloyd, Inc, Bids were received from four companies; Alive Industries, Inc., Boston Freightliner, Inc., James A. Kiley Co., and Taylor & Lloyd, Inc. The bids were publicly opened and read aloud at 11:00 a.m. February 28, 2013 in the Town of Reading Municipal Light Department's Audio Visual Spurr Room, 230 Ash Street, Reading, Massachusetts. the bids were reviewed, analyzed and evaluated by the Interim General Manager and the staff. Move that bid 2013 -22 for: one Trouble Truck 40 Ft. be awarded to: James A. Kiley Co. for $182,744.00 as the lowest qualified and responsive bidder on the recommendation of the Interim General Manager. I he F1'2014 Capital Budget amount for this item is $190,0(X).00. Dac id Tolson 16�7 I�e_1') c/I R Paula 01 e•a n' RMLD '. Reading Reading Municipal Light Le IUVER ION GENEEAtment ...rrmevr 230 Ash Street RO. Box ISO Reading. MA01867 4)250 Tel: (781) 944.1340 Fax: (78 1) 942 -2409 Web: www.rmld.com April 18, 2013 Town of Reading Municipal Light Board Subject: Trouble Truck 40 Ft. On January 23, 21113 a bid invitation was placed as a legal notice in the Reading Chronicle, Lynnfield Villager, North Reading Transcript and Wilmington Town Crier requesting proposals for one Trouble Truck 40 Ft. for the Reading Municipal Light Department. An invitation to bid was sent to the following 22 companies: Altec Industries, Inc. Baker Equipment Boston Freightliner, Inc. Coastal International Trucks, CUES DC Bates LLC Dejana Truck Equipment Fredrickson Bros., Inc. G & S Industrial, Inc. James A. Kiley Co. Liberty Chevrolet Mid -State International Trucks, Inc. inuteman Trucks Moore GMC Truck Inc. Morse Manufacturing, Inc. NESCO Nutmeg International Trucks, patriot International Trucks of Inc. Boston, LLC Place Motor, Inc. Stoneham Ford Sunrise Equipment Company Taylor& Lloyd, Inc, Bids were received from four companies; Alive Industries, Inc., Boston Freightliner, Inc., James A. Kiley Co., and Taylor & Lloyd, Inc. The bids were publicly opened and read aloud at 11:00 a.m. February 28, 2013 in the Town of Reading Municipal Light Department's Audio Visual Spurr Room, 230 Ash Street, Reading, Massachusetts. the bids were reviewed, analyzed and evaluated by the Interim General Manager and the staff. Move that bid 2013 -22 for: one Trouble Truck 40 Ft. be awarded to: James A. Kiley Co. for $182,744.00 as the lowest qualified and responsive bidder on the recommendation of the Interim General Manager. I he F1'2014 Capital Budget amount for this item is $190,0(X).00. Dac id Tolson 16�7 I�e_1') c/I R Paula 01 e•a n' m G x Z Z > Q •I LL S O N E N W O O p O�1 N M N N a 6 3I N N N N N C t0 IO tp FI w 3 N � N Val a a N o n n r m yy m w w w w S n o m 8 o u E i m $ g y c o o 1-c CFI m° E E gam' gc� LL •I LL S O N E April 18, 2013 Town of Reading Municipal Light Board Subject: Deck Repair Project On February 6, 2013 a bid invitation was placed as a legal notice in the Reading Chronicle, Lynnfield Villager, North Reading Transcript and Wilmington Town Crier requesting proposals for one Deck Repair Project for the Reading Municipal Light Department. An invitation to bid was sent to the following 12 companies: Al McKay AVO Cedar Fences Distinctive Fences, Inc. Mike's Construction Co., Inc. All Starr Fence, Inc. Caruso and McGovern Co. Edward H May Fence Co. Omjoza Construction, Inc. Amor Fence & Supply Co., Inc. Colter Construction Kneeland Construction Corp. Perfection Fence •Bids were received from one company; Infrastructure Ltd. The bid was publicly opened and read aloud at 11:00 a.m. March 19, 2013 in the Town of Reading Municipal Light Department's Audio Visual Spurr Room, 230 Ash Street, Reading, Massachusetts. The bid was reviewed, analyzed and evaluated by the Interim General Manager and the staff. Move that bid 2013 -23 for: Deck Repair Project be awarded to: Infrastructure Ltd. for $38,640.00 as the only responsible and responsive bidder on the recommendation of the Interim General Manager, The FY2013 Operating Budget amount for this item is $30,000.00. Approximately $13,000 will be allocated to the Operating Budget for demolition. Approximately, $26,000 will be allocated to the Capital Budget for Reconstruction work. Kevi Sullivan Uavid Poison Paula O'Leary • RMLD Reading Municipal Light Department eL •EL EUR 4ENERATIONf • - \ 230 Ash Stet P.O. Box I50 Reading. MA01867 -0250 Tel: (781) 9W340 Pas: (781) 962 -2409 Web:...rmld.com April 18, 2013 Town of Reading Municipal Light Board Subject: Deck Repair Project On February 6, 2013 a bid invitation was placed as a legal notice in the Reading Chronicle, Lynnfield Villager, North Reading Transcript and Wilmington Town Crier requesting proposals for one Deck Repair Project for the Reading Municipal Light Department. An invitation to bid was sent to the following 12 companies: Al McKay AVO Cedar Fences Distinctive Fences, Inc. Mike's Construction Co., Inc. All Starr Fence, Inc. Caruso and McGovern Co. Edward H May Fence Co. Omjoza Construction, Inc. Amor Fence & Supply Co., Inc. Colter Construction Kneeland Construction Corp. Perfection Fence •Bids were received from one company; Infrastructure Ltd. The bid was publicly opened and read aloud at 11:00 a.m. March 19, 2013 in the Town of Reading Municipal Light Department's Audio Visual Spurr Room, 230 Ash Street, Reading, Massachusetts. The bid was reviewed, analyzed and evaluated by the Interim General Manager and the staff. Move that bid 2013 -23 for: Deck Repair Project be awarded to: Infrastructure Ltd. for $38,640.00 as the only responsible and responsive bidder on the recommendation of the Interim General Manager, The FY2013 Operating Budget amount for this item is $30,000.00. Approximately $13,000 will be allocated to the Operating Budget for demolition. Approximately, $26,000 will be allocated to the Capital Budget for Reconstruction work. Kevi Sullivan Uavid Poison Paula O'Leary • 0 0 RMLD 1 J l J April 24, 2013 Reading Municipal Light Department R¢LIRBLE POVE0. FOR GEN E0.xi3OH1 230 Ash street P.O. Box 150 Reading. MA 01867 -0250 111:(781)900 -1340 Fax: (791) 942-2409 Web: www.rmid.com Town of Reading Municipal Light Board Subject: Lynnfield URD Excavation Project 2013 On March 27, 2013 a bid invitation was placed as a legal notice in the Reading Chronicle requesting proposals for the Lynnfield URD Excavation Project 2013 for the Reading Municipal Light Department. An invitation to bid was emailed to the following: Annese Electrical Services Inc. Dowling Corporation K &R Construction Co., LLC M. Keane Excavating Inc. W.L. French R.S. Hurford Co., Inc. Target Construction, LLC Botti Co. Inc. R.H. White Pecora Contracting Mannino Construction Fischbach & Moore LaRovere Design /Build Corp. Joseph Bottico, Inc. P.M. Zilioli, Inc. Strength in Concrete, LLC Tim Zanelli Excavation K.B. Aruda Construction T Ford Company Rotondi Construstion Camdele Construction Co., Inc Mattuchio Construction Co., Inc. KOBO Utility Construction Corp. McLaughlin Bros. Contracting Corp. Power Line Contractors, Inc Systems Electrical Services Inc. Ventresca, Inc. Murphy & Fahy Construction Co., Inc. Tro -Con Corporation Caruse and McGovern Contractors Bids were received from K &R Construction Co., LLC, Tim Zanelli Excavating LLC, Vantresca, Inc., Mattuchio Construction Co., Inc., Annese Telecom & Utility Construction LLC, Meninno Construction, Blue Diamond, E.B. Rotundi, Rene Lamarre, Co., Inc., Target Construction, LLC, and Camdele Construction. The bids were publicly opened and read aloud at 11:00 a.m. April 11, 2013 in the Town of Reading Municipal Light Department's Board Room, 230 Ash Street, Reading, Massachusetts. The bids were reviewed, analyzed and evaluated by the Interim General Manager and the staff. Move that bid 2013 -25 for the Lynnfield URD Excavation Project 2013 be awarded to: Tim Zanelli Excavation, LLC for $91,975.00 Item 1 Labor, Equipment and Materials for Excavation $91,975.00 as the lowest qualified bidder on the recommendation of the Interim General Manager. File: Bid /M3 /Lytmfie1d URD excavation /2013 -25 RMLDI� ) Reading MonniciR Light Department \�\' % 020. FOR GENERAtment 230 Ash Street, P.O. Box 150 Reading. MA 01867-0250 This project will be paid for from the Upgrading of Lynnfield Center URD's Capital Project allocation. The allocation for this work will be from the Operating Budget funds. � Kev'm Sfilivan Peter Pric6 (A!�C— Brian Smith File: Bid /FY13 /Ly. Wd URD excavation /2013 -25 • E • Lynnfield URD Excavation Project 2013 Bid 2013 -25 List of Certified Time in Previous All forms Check or Authorized Bidder Unit Price Business Protects filled out Bid Bond sionature K &R Construction Co., LLC 78 years 10 years I yes yes es yes Item 1 $54,800.00 Estimated Completion: not listed withdrew bid 4 -24 -13 Blue Diamond Equipment Co., LLC 26 years I yes Tim Zanelli Excavation, LLC yes 8 years I yes yes es yes Item 1 $91,975.00 Estimated Completion: 4 weeks 81 years I yes Ventresca, Inc 6 years yes yes yes yes Item 1 $95,900.00 Estimated Completion: to be determined Mattuehlo Construction Co., Inc. 30 years yes yes I es es Item 1 $97,000.00 Estimated Completion: 3 -6 weeks as Item 1 $142,238.00 Estimated Completion: 6 weeks Annese Telecom & Utility Construction, LLC Item 1 6 years yes yes yes yes $104,353.00 Estimated Completion: 6 weeks Meninno Construction 78 years I yes yes es yes Item 1 $113,000.00 Estimated Completion: 4 weeks Blue Diamond Equipment Co., LLC 26 years I yes yes yes yes Item 1 $117,111.00 Estimated Completion: 18 weeks E.B. Rotundi 81 years I yes yes yes yes Item 1 $123,456.00 Estimated Completion: 6 weeks Rene Lamarre, Co., Inc. 50 years I yes yes as as Item 1 $142,238.00 Estimated Completion: 6 weeks Target Construction, LLC 11 years I yes yes yes yes Item 1 $142,700.00 Estimated Completion: 5 weeks Camdele Construction Co., Inc. 30 years I yes yes yes yes Item 1 $158,300.00 Estimated Completion: 6 weeks 2013 -25 Excavation Analysis.xls Page 1 ar❑ E RMLD i Reading Municipal Light Department •LE VVVPn 'OR t epartnONS 230 Axh Street • P.O. box ISO Reading. MA 01867 -0250 Te1:(781)946 -1300 Fax: (781)942 -2609 Web: www.nnid.c. April 17, 2013 Town of Reading Municipal Light Board Subject: Hourly Rates for Professional Manpower, Vehicles, Trade Tools and Equipment for Underground Electrical Distribution Construction On March 20, 2013 a bid invitation was placed as a legal notice in the Reading Chronicle requesting proposals for Hourly Rates for Professional Manpower, Vehicles, Trade Tools and Equipment for Underground Electrical Distribution Construction for the Reading Municipal Light Department. An invitation to bid was mailed to the following: ElecComm Corp. DAD Line Construction, Inc. Grattan Line Construction Group Hamilton Electric Co., Inc. Hi Volt Line Construction & Maintenance Mass Bay Electric Corp. McDonough Electric Construction Maverick Construction Power Line Contractors Utility Service & Assistance, Inc. • Roche Pole Line Electrical Const., Inc. K.B. Aruda Construction, Inc. Hawkeye Construction Bids were received from Fischbach & Moore Electrical Group, LLC, Power Line Contractors Inc., Thirau LLC and Hawkeye The bids were publicly opened and read aloud at 11:00 a.m. April 11, 2013 in the Town of Reading Municipal Light Department's Board Room, 230 Ash Street, Reading, Massachusetts. The bids were reviewed, analyzed and evaluated by the Interim General Manager and the staff. Move that bid 2013 -26 for Hourly Rates for Professional Manpower, Vehicles, Trade Tools and Equipment for Underground Electrical Distribution Construction be awarded to: Fischbach & Moore Electrical Group, LLC for $900,681.60 Year 1 $291,824.00 Year 2 $299.852.80 Year 3 $309.004.80 Total $900.681.60 * Projected cost for a typical crew including Foreman, Journeyman and vehicle • as the lowest qualified bidder on the recommendation of the Interim General Manager. 1.1, Ifd, M' Cn. 1,agmn..I F 1, 11L.Irt nnMr NI] )dn "� Rfudnig \lun dpul I iN h ,I`a Nnome °r RMLD ] UI :6h SM". pU. Hu, ; 50 Rc.iding.. \7 i u I xn'.u]5u This project will be paid for from the various operating and capital accounts as the work dictates. KevIn suiiivwn Peter Price \ 1 Thomas 0 Connor Ida Ili,, I ) I � l nJ, rgrnund 11, , I I n.tr t. -nor 2uI1 -21, F] u - � ! |! S !! b!f> \! R! - _ k !!! {!f § • . , , |! { ; E 98\ E C lu 10 E ZIA ©� \ Pf , ! 2 |! R! J: � !! I M s ! ` / e ((;)age ( / §�2 a. e U r,1 u 0 R�t �{ 7 t� Reading Municipal Light Department LV1Lll axlein WEnlLi tDe{ anent 230 Ash Street P.O. Boa I A Reading. MA 01967 -02511 Tel. (7811944 -1310 Fax: (791) 942 -2409 Web: www.rmid.com April 17, 2013 Town of Reading Municipal Light Board Subject: 750 MCM Cable On March 27, 2013 a bid invitation was placed as a legal notice in the Reading Chronicle requesting proposals for 750 MCM Cable for the Reading Municipal Light Department. Specifications were emailed to the following: The Okonite Company WESCO Yale Electrical Supply Graybar Electric Arthur Hurley Company Hasgo Power Shamrock Power Pirelli Cables & Systems Power Sales Group HD Supply, Inc. Hendrix Wire & Cable Corp Champion Wire & Cable Anixter Wire & Cable Yusen Assoc HD Supply Utilities MetroWest Electric Sales Power Tech - UPSC E.L. Flowers General Cable USA Power Cable Robinson Sales Eupen Cable Power & Telephone Enterprise ® Bids were received from General Cable, Graybar Electric, Arthur Hurley Company, Yale Electric, The Okonite Company and WESCO. The bids were publicly opened and read aloud at 11:00 a.m. April 16, 2013 in the Town of Reading Municipal Light Department's Board Room, 230 Ash Street, Reading, Massachusetts. The bids were reviewed, analyzed and evaluated by the Interim General Manager and the staff. Move that bid 2013 -29 for 750 MCM be awarded to: Yale Electric East LLC for a total cost of $54,585.00 Item u ntit Description Total Cost 1 3,075' 750 MCM CU 15 kV concentric neutral power cable $54,585.00 as the lowest qualified bidder on the recommendation of the Interim General Manager. This purchase is to replenish inventory that was used for a cable fault. Kevin Sulli n Peter Price We 11 "1 IN 1t C.d,. 2011.=„ (\ t \ } { )k { }5 \ 05 0 {/ k _| ( ƒ)} # ƒ�§ \k8 ) \ \j { !!r.! ;!!!§ !2f |!f \ \ \\() _ ) � 0 k� ) \� -E•r!, ` ! ! � ! !§ |!| } } „ E!, }! low /)�`�!! k ! ( �\ - ) Cj §\!{){!k)) _ t \ } { )k { }5 \ 05 0 {/ k _| ( ƒ)} # ƒ�§ \k8 ) \ \j { !!r.! ;!!!§ !2f |!f \ \ \\() _ ) � 0 ; :., ; :•_ ;l�, ■;�. •_ .|.!! ., || ) \§ || || || ,r, !'; !' ,•§ | |§ ;; |!� ., §(� !| 22 r �, b| ■ .§� �| § }| §t§ i || )t |i| ! .. |,� )§' I\ •! • §) ) §t || 2A \ |n§ § \t )| gig' . � S C Jeanne Foti lom: Jeanne Foti Sent: Tuesday, April 16, 2013 6:00 AM To: Accounting Group Cc: Kevin Sullivan; Patricia Mellino Subject: Account Payable Warrant - April 12 Good morning. There were no Account Payable Warrant questions for April 12. Thanks. Jeanne Foti Reading Municipal Light Department Executive Assistant 230 Ash Street Reading, MA 01867 781 - 942 -6434 Phone 781- 942 -2409 Fax lase consider the environment before printing this e-mail. C Jeanne FoU From: Jeanne Foti Sent: Tuesday, April 09, 2013 9:54 AM To: Accounting Group Cc Kevin Sullivan; Patricia Mellino Subject: Payroll Tracking: Redplent Del" Read Accounting Group Kevin Sullivan Delivered: 4/9/2013 9:54 AM Patna Mellino Delivered: 4/9/70139:54 AM Read: 4/9/2013303 PM bfournier ®RMLD.com Delivered: 4/9/20139'.54 AM skazanjian ®RMLD.mm Delivered: 4/9(10139'54 AM wmarkiewicz®RMLocom Delivered: 4/9/20139:54 AM Wendy Maroewicz Read: 4/9 /2013 2:16 PM Good morning. There were no Payroll questions for April 8. Thanks. • Jeanne Foti Reading Municipal Light Department Executive Assistant 230 Ash Street Reading, MA 01867 781- 942 -6434 Phone 781- 942 -2409 Fax Please consider the environment before printing this e-mail, • Jeanne Foti `3m: Jeanne Foti Sent: Monday, April 08, 2013 7:20 AM To: Accounting Group Cc: Kevin Sullivan; Patricia Mellino Subject: Account Payable Warrant - April 5 Tracking: Redplent Accounting Group Kevin Sullivan Patricia Mellino bfoumier®RMLD.com skazanjian ®RMLD.com wmarkimicz®RMLD.cum Good morning. There were no questions for the Account Payable Warrant - April 5. Thanks. Unne Fob Reading Municipal Light Department Executive Assistant 230 Ash Street Reading, MA 01867 781- 942 -6434 Phone 781 - 942 -2409 Fax Please consider the environment before printing this e-mail. 101 1 Delivery Delivered: 4/8 /2013 7:20 AM Delivered: 4 18/2013 7:20 AM Delivered: 4 /8/2013 7:20 AM Delivered: 4/8/2013 740 AM Delivered: 4/8/2013 7:20 AM Jeanne Foti From: Jeanne Foti Sent: Monday, April 01, 2013 5:58 AM To: Accounting Group Cc: Kevin Sullivan; Patricia Mellino Subject: Account Payable Warrant - March 29 Tracking: Recipient Delivery Reed Accounting Group Kevin Sullivan Patricia Mellino bfoumier ®RMLD.com skazanjian ®RMLD.com wmarklewicz ®RMLD.com Wendy Markiewicz Delivered: 4/1/2013 5:59 AM Delivered: 4 /1/2013 5:59 AM Delivered: 4/1/2013 5:59 AM Delivered: 4 /1/2013 5:59 AM Delivered: 4/1/2013 5:59 AM Read: 4 /1/2013 8:07 AM Good morning. There were no Account Payable Warrant questions for March 29 Thanks. • Jeanne Foti Reading Municipal Light Department Executive Assistant 230 Ash Street Reading, MA 01867 781- 942 -6434 Phone 781- 942 -2409 Fax Please consider the environment before printing this e-mail. U 1 Jeanne Poti om: Jeanne Foti ent: Tuesday, March 26, 2013 6:59 AM To: Accounting Group Cc: Kevin Sullivan; Patricia Mellino Subject: Payroll - March 25 Tracking: Recipient DNWery Read Accounting Group Kevin Sullivan Delivered: 3/26/20137:00 AM Read: 3/26/20137:16 AM Patricia Mellino Delivered: 3/26/2013 7:00 AM Read: 3/26/2013 7:29 AM broumier ®RMLO.com Delivered: 3/26/20137:00 AM skazanjian ®RMLD.com Delivered: 3/26/20137:00 AM wmarki"wcz @RMLD.com Delivered: 3/2612013 TOO AM Good morning. There were no Payroll questions for March 25. Thanks. nne Foti Wading Municipal Light Department Executive Assistant 230 Ash Street Reading, MA 01867 781 - 942 -6434 Phone 781 - 942 -2409 Fax Please consider the environment before printing this e-mail. 0 Jeanne Foti From: Jeanne Foti Sent: To: Cc: Subject: Tracking: Monday, March 25, 2013 7:03 AM Accounting Group Kevin Sullivan; Patricia Mellino Account Payable Warrant - March 22 Recipient Accounting Group Kevin Sullivan Patricia Mellino bfoumier ®RMLD.com skazanjian ®RMLD.corn wmarkiev,icz ®RMLD.(om Bob Fournier Wendy Markievricz Delivery Delivered: 3/25/2013 7:03 AM Delivered: 3/25/2013 7:03 AM Delivered: 3/25/2013 7:03 AM Delivered: 3/252013 7:03 AM Delivered: 3/25/2013 7:03 AM Read Read: 3/25/2013 7:24 AM Read: 3/2512013 7:31 AM Read: 3/252013 8:22 AM Read: 3/2S2013 8:56 AM Good morning. There were no Account Payable Warrant questions for March 22. Thanks. • Jeanne Foti Reading Municipal Light Department Executive Assistant 230 Ash Street Reading, MA 01867 781- 942 -6434 Phone 781- 942 -2409 Fax Please consider the environment before printing this e-mail. 40 ® Mr. John Stempeck, chairman RMLD Board of Commissioners April 24, 2013 Dear Chairman Stempeck, In advance of tonight's meeting, I wanted to ask your consideration in delaying Operating and Capital budget votes now on the agenda, in order to give the Board more time to consider them. Deferral to May would be consistent with past years' practice. Also, our time to discuss budget issues at the last meeting was constrained by the revisiting of a past Board vote —a matter likely to consume more time tonight. In particular, 1 am hoping we can see how the budgets can address these two topics: 1: Fund and procure a Master Plan for the Ash Street campus. I share the enthusiasm for preserving Station One, and was impressed by the study already done. But we need a site plan. A: While we have $850,000 proposed for rehabbing, we don't know the final use, which might influence things like restoring window openings or modifying entryways. B: While we have $150,000 proposed for covered storage on campus, we don't know where or how it connects with other buildings. C: We have discussed a PV array onsite, but not whether, Q how big, or where. D: Today Kevin Sullivan writes that plans to rehab the rear porch of HQ are being rethought after code issues surfaced. We need a plan that knits these pieces together, and can be reviewed as a whole. It will help all of these good projects succeed. 2: Address goals of load management, owned - generation, and REC proceeds. Portions of RMLD's 2008 strategy document called on RMLD to "...maximize value through energy efficiency and load management' and that we should include "...consideration of ownership ofgeneration." And after last year's REC- selling debates, there was agreement on spending the proceeds on in -house PV or a similar - spirited project. 1 think these budgets can do more to advance these matters. Is there not more we can do on demand -side load management; on storage (1 believe Mr. Sullivan cited a 10 -year payback on 3MW storage); on PV arrays if we can see payback numbers; and, in particular, on the REC proceeds? Given the expertise in the room and the past discussion on these topics, I am inclined to think we can take some action. Sincerely, David Talbot, commissioner CC: RMLD Board, Citizens Advisory Board, Staff • E E