HomeMy WebLinkAbout2013-05-29 RMLD Board of Commissioners Minutes Reading Municipal Light Board of Commissioners
Regular Session
230 Ash Street
`' Reading,MA 01867
May 29,2013
Start Time of Regular Session: 7:31 p.m.
End Time of Regular Session: 9:56 p.m.
Commissioners,
John Stempeck,Chairman Philip B.Patin,Vice Chair
Robert Soli,Commissioner David Talbot,Commissioner
David Mancuso,Secretary
Staff:
Kevin Sullivan,Interim General Manager Beth Ellen Antonio,Human Resources Manager
Jeanne Fall,Executive Assistant Bob Fournier,Accounting/Business Manager
Maureen Hanifan,Customer Services Manager Jane Parenleau,Energy Services Manager
William Seldon,Senior Energy Analyst
Public:
Music West
Call Meeting to Order
Chairman Stempeck called the meeting to order.
Opening Remarks
r'hairman Stempeck stated that Citizens' Advisory Board(CAB)Chairman Notion was called away unexpectedly and could
C rt make the meeting this evening. There would be no CAB representation.
`Presentation of Meter Lamp to Mande West
Chairman Stempeck thanked Ms.West for her contribution as Commissioner and presented her with a meter lamp. Chairman
Stempeck recalled Ms. West's role helping to resolve the difficult REC issues. Ms. West thanked everyone. She said that
she enjoyed the opportunity to serve on the Board of Commissioners as well as working with the staff.
Public Comment
There were no members of the public present at the meeting.
Presentation(Attachment 1)
Customer Programs—Ma.Hanifan
Payments
Ms. Hanifan reported that the RMLD accepts many types of payments. We spend time educating customers on different
payment methods. We walk them though payment processes such as making a payment on the RMLD web site and setting
up RMLD as a payee at their bank.
Ms.Hanifan explained the benefits for RMLD's customers going paperless.
Ms. Hanifan slated that many of RMLD's customers enjoy the Budget Bill Program. Customers pay the same amount for
eleven months of the year, then pay extra in December if they use more electricity or they receive a credit if they use less.
Ms. Hanifan reported that we work with customers continuously, offering payment plans and educating them on
conscrvetion. We also inform them of programs and services available to them in the community from outside agencies.
Ms.Hanifan explained the process for rebate credits for customers who purchase Energy Star Compliant Appliances.
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s. Hanifan explained that Customer Services coordinates and processes requests for home energy audits. Since September
2012, the RMLD has been working with Next Step Living, an outside vendor specializing in whole home energy
assessments. One of the benefits of this program for our customers who heat with natural gas are generous rebates and
incentives towards weatherization services. This includes no-cost air sealing, as well as 75% off up to $2,000 towards the
installation of approved insulation improvements.
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Regular Session Meeting Minutes
May 29,2013
Presentation(Attachment 1)
Customer Programs—Ms.Hanifan •
Payments
This is based upon the findings of the energy audit specialist. Our customers heating with oil and other sources are eligible
for the same home energy assessments, which include health and safety checks,personalized recommendations as well as a
report identifying energy saving opportunities. Our non-gas customers may be eligible for low interest loans through Next
Step Living to procure the same services as offered to our natural gas customers.
Chairman Stempeck clarified that approximately 3,000 customers make up paperless invoices;what is the total population of
residential invoices that are sent out. Ms. Hanifan replied that there are approximately 23,000 residential customers. Ms.
Hanifan pointed out that there are 2,972 customers this involves 35,664 sheets of paper with two envelopes,one to send to
them in the return, it is huge. Chairman Stempeck said that he personally uses the credit card charge which is a great
program;it happens the day of and there is no worrying about it.
Mr. Soli said that he wanted to apply for the Residential Time-of-Use Program,based on the report. If you get on that plan;
you are 75%off peak between the hours of 10:00 p.m. and 6:00 a.m. Ms.Hanifan stated that noon to 7:00 p.m. is on peak
Mr. Soli said that if noon to 7 p.m. is only 25%of your use, your effective rate goes down to 10.5 cents which is 1.5 cents
lower than the residential rate,which is about a 15%discount. Ms. Hanifan stated that if you are willing to change your life
style habits just a little bit it is cheap"for everyone all around.
Mr. Mancuso asked if we provide anything to the consumer to help them understand what they need to do in terms of
changing habits to take full advantage of this program Ms.Hanifan replied that there is always something in the RMLD's In
Brief, it is on our website,and the Customer Services Specialists are trained to explain it. She is happy to explain the Time-
of-Use rate to them and once they get the hang of it customers really like it. Ms.Hanifan stated that she does go out to speak
to groups. The program is slow,but steadily gaining customers. The Energy Auditors from Next Step Living review this
program with the customer.
Chairman Stempeck asked,does it make sense or have you tried this in the past, sending a note along with the invoice that O
says here is you invoice, but you could have paid this instead if you had; 1. used the credit card piece and captured the
discount; 2. used Time-cif-Use. Ms. Hanifan replied that it sounds good, but believes that it could be a bookkeeping
nightmare having to recalculate all the bills to show them. We tell the customer right off the bat that they should probably
save 20%with this rate.
Mr. Talbot asked for those who do not have a time of use meter, do you know when they use the power? Ms. Hanifsn
replied that we do now because we have the from reader. Mr.Talbot asked that if you have the data it should not be that big
of a deal. Ms.Hanif in replied that you would have to recalculate all the bills.
Chairman Swmpeck said that maybe start with a pilot program with 100 customers. Mr. Talbot stated that in order to we
what type of response you would get.
Mr.Talbot said that when putting the time of use meter in his own house that he wished that he had a heavy duty appliance
timer that you could put on an outlet for his dehumidifier. Mr. Mancuso suggested that this could be some type of promo,a
flyer with the bill that we would give the customer two heavy duty appliance timers if they sign up for the Time-of-Use
Program. Make it appear m a special offer that they would have to act within the next 30 days. This follows the same line of
reasoning that people respond when it is a coupon for something else. This is what we want the people to do any way is to
put the timer on so they do not use the power at peak times.
Chairman Stempeck said that perhaps they could develop some of these ideas in one of the committees. He understands that
going with a full program could be a nightmare that is why starting with a pilot program tests the response to see what
programs work. Mr. Talbot suggested testing the ideas on 100 people, monitoring the response, and expanding on the one
that works. Ms.Hanlfsn said that she would certainly look into that.
Mr.Sullivan stated that while Ms. Hanifan was mentioning the credit and collections,most people realize that the RMLD is a
highly regulated business and that the utility business is a highly regulated business. We are regulated by NERC and OSHA.
The RMLD is regulated by the DPU through the Credit and Collections Program through CMR 220 Section 25 the Code of •
Massachusetts Regulations. We want customers to understand that we work tightly with the DPU through that process.
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Regular Session Meeting Minutes
May 29,2013
Presentation(Attachment 1)
r;ustomer Programs—Ms.Hanifan
�ome Energy Audit Program
Chairman Stempeck said that we need m be careful in terms of the mechanisms that we put into place.
Although usually prefaced at the opening of the meeting Chairman Stempeck at this time reported that the meeting was being
videotaped and was being broadcast live this evening.
Report of Board Committee
General Manager Search Committee—Chairman Stempeck
Chairman Stempeck stated that as he recalled a motion carried at the last meeting to appoint Coleen O'Brien to General
Manager pending an acceptable contract and negotiations. His belief is that she has been notified, and asked if that was
correct. Ms.Antonio replied,yes.
Chairman Stempeck said that the next step is m reformulate the General Manager Committee to the Contract Committee to
develop an acceptable contract and asked if anyone else bad anything to add.
Mr. Soli said that he and Commissioner Pacino worked on the last contract with Attorney Ellen Kearns who was associated
with the law firm Constangy,Brooks&Smith,and after that Ms.Keams was also a commissioner here.
Mr. Soli made a motion seconded by Mr. Patin to hire Constangy,Brooks&Smith, LLP m assist in contract negotiations
with the General Manager elect.
This motion was withdrawn.
Chairman Stempeck asked if we had already submitted it to a firm. Ms.Antonio replied yes,to Rubin and Rudman.
Chairman Stempeck asked if there was any reason that they could not do both. Mr. Soli replied his thought was that would
be clumsy.
Obavman Stempeck stated that the idea was to have an attorney review the contract and he suggested to Ms. Antonio to
engage and have one of the attorney firms to do it. He said that it could be undone.
Ms.Antonio said that she spoke with them yesterday and is expecting their responses tomorrow.
Mr.Soli withdrew the motion.
Chairman Stempeck made the suggestion that they review the response that comes in and if found to be acceptable fine, if
found that it is in need of additional review then they could redo the motion.
Mr.Soli said that would be next month and asked if there was a group that would review that.
Chairman Stempeck stated that they would have to go to the next step in reconstituting the General Manager Search
Committee to the Contract Committee and would like to do that by preference for that committee. He would like to have two
individuals on the committee as well as himself who have been there before, specifically, Commissioner Soli and
Commissioner Pacino. Chairman Stempeck would like to keep the committee to three persons and invited the other
commissioners to sit in on the meeting as a citizen providing input Mr. Talbot thanked the Chairman for entertaining his
interest and thought it would be helpful to the committee that before they go into conversations specific with perspective to
certain information that night save everyone a step or two in terms of initial thoughts.
Mr. Patin made a motion seconded by Mr. Soli to appoint Commissioner Soli, Commissioner Pacino and Commissioner
Stempeck to the General Manager Contract Negotiation Committee.
Motion carried 5:0:0.
Mr.Patin asked if anyone had any thoughts that they get them m the committee in advance of the meeting.
Ss.pod asked if they anticipated a meeting date for that group. Chairman Stempeck replied that the committee meeting will
scheduled for Monday, June 3, 2013, at 7:00 p.m. to review the contract and have discussions. Ms. Fun will post the
meeting.
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Regular Session Meeting Minutes
May 29,2013
Report of Board Committee
Budget Committee—Commissioner Soli .
Mr.Soli reported that the committee met and had some lively discussions.There were some clarifications in the budget about
the carry over and them was talk about the Storm Hardening Study which reflects$50,000 budget,but no expenses which is a
good thing. Apparently the work was performed; all but complete for a final report which is his understanding will be
forthcoming. Mr. Sullivan replied,yes. Mr. Soli said that the committee discussed the Operating Budget while discussion on
the Capital Budget included a Master Site Plan for the work that is going m go on and possible photovoltaic generation.
There was an increase from the previous draft of$150,000 and this has been through the CAB and approved. Mr. Soli stated
that the committee has two motions for the Board.
Fiscal Year 2014-RMLD Operating and Capital Budget
Fiscal Year 2014 Operating Budget
Mr. Soli made a motion seconded by Mr. Pacino that the RMLD Board of Commissioners approve the Fiscal Year 2014
Operating Budget with an Adjusted Net Income of$2,592,900 this change is due to the Middleton overpayment,based on the
recommendation of the RMLD Citizens'Advisory Board and RMLD Budget Committee.
Motion carried 5:0:0.
Mr.Talbot said that there was a lot of discussion on the RMLD campus even though all the capital projects are in the budget.
We should have a plan before we put things to bid such as a new garage or certainly the PV,we need to know the numbers.
The understanding among all of us is to perform the plan first and see what goes from there. A big piece of that is what we
do as far as capital expenditures on the campus. It is a system where all is interrelated. What happens with Station 1, new
storage is all related. With the new GM coming in it is probably best that we wait until we do that. Mr.Talbot asked if what
he said made sense. Chairman Stempeck replied that was the underlying basis for the discussion in the first place,before you
act try and understand. Mr. Talbot said that just because something is in the budget that you should be cautious before you
go.
Mr. Mancuso said that there are conversations in the Town as to what happened in some of the surrounding properties
relative to economic development. It is in the interest of the entire Town as we work through those plana. We would •
probably be well served to at least have some conversations and understood of what impact RMLD's campus will have on
some of the other Town's economic development plans as well.
Mr.Talbot said that the place where the new storage is envisioned is actually prime real estate for the downtown. It might be
worth a lot of money. There may even be a scenario where it makes sense to put storage somewhere else pending a study and
that prime real estate gets put to a different use. Mr.Talbot stated that it does make sense getting the Town involved.
Chairman Stempeck said that in moving forward when the new General Manager is in place that should be part of the
consideration.
Fiscal Year 2014 Capital Budget
Mr. Soli made a motion seconded by Mr. Pacium that the RMLD Board of Commissioners approve Draft Two of the Fiscal
Year 2014 Capital Budget in the amount of$6,102,008 with it being understood that the increase of$150,000 will include a
master site plan and photovolmic generation installation subject to viability based on the recommendation of the RMLD
Citizens'Advisory Board and RMLD Budget Committee.
Motion carried 5:0:0.
Chairman Stempeck asked the Board if it was acceptable to all if he moved around on the Agenda. There were no objections.
RMLD Board of Commissioners Committee and Assignments
Note: This is on the Agenda to possibly include the Power & Rate Committee, General Manager Committee and
Policy Committee assignments.
Policy Committee
Chairman Stempeck said that it was his belief that the question was the need for a Power&Rate Committee and also the re-
establishment of a Policy Committee. Chairman Stempeck suggested that the Board set up a Policy Committee to both
review existing policies and perhaps to modify and/or change policies as the committee sees fit. In terms of moving forward
the suggestions are within the mahn of the Board of Commissioners. •
Mr.Talbot made a motion seconded by Mr. Soli m establish a Policy Committee.
Motion carried 5:0:0.
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Regular Session Meeting Minutes
May 29,2013
RMLD Board of Commissioners Committee and Assignments
`Note.. This is on the Agenda to possibly include the Power & Rate Committee, General Manager Committee and
alley Committee assignments.
Policy Committee
Mr.Mancuso asked if this would be a standing committee. His question was that these subcommittees very often are things that
are applicable to the whole Board, w part of that discussion should be before the whole Board. Mr. Mancuso asked are these
going to be always standing committees or could they be done on an ad hoc basis or whether they could either once or twice a
year be handled through a workshop or some other means.
Chairman Stempeck asked that Mr. Soli or Mr. Pacino comment where in the past there was a Policy Committee. Chairman
Stempeck said that approximately a year ago the Board eliminated many of these committees then established a number of
them. He said that it appeared to him a need to modify certain policies or generation of new policies to support renewable
energy and things like that.
Mr.Mancuso said that no doubt,from his personal opinion,this is a great time with a new General Manager coming in. It is the
opportune moment to look at some policies that are probably in need of a bit of dusting and fluffing. Chairman Stempeck said
that he is open to suggestions of the functionality of the committee.
Mr. Soh said that the Policy Committee would meet once or twice a year. It was a standing committee;if issues came up there
was a group who could deal with that Mr. Soli commented that on occasion there were issues that needed to be addressed,but
very difficult to get drafted. The Renewable Energy Policy, we had several go rounds on that, finally a policy emerged thanks
to staff who worked on it. Mr. Soli said that it is similar to the Budget Committee it only meets at a certain time of the year,but
you can get down into the real nutty gritty of staff. The whole Board may not be interested,but if the Board does get interested
then they can go to the committee meetings. Mr. Soli stated that the Renewable Energy Policy involved a lot of work. Mr.
Pacino corrected Mr.Soli and said that it was the Sustainability Energy Policy.
Mr. Mancuso said that he had a question for the Board and thought that Mr.Soli would have the answer. Since that is the main
role of the Board as a whole,what was the argument for having made the motion, and asked what is the argument for having a
`.bcommittee for policy when that is our whole purpose. Chairman Stempeck replied just efficiency, in other words it does not
tap any of the other commissioners from suggesting to the committee that they consider these ideas. Also, to sit in on the
committee as a citizen and make recommendations,but then with the actual wording and what not getting through is efficiency.
Mr. Talbot asked the Chairman that at one point he mentioned having some type of public Googlc Docs (kind of thing where
there could be a public iteration on policies). There would be a public meeting, maybe a committee meeting, and also a living
document where people can add to it when it is always public. It is just a way of having feedback from all quarters and mining
up with a solid program for the future. If there is a role for something like that. Chairman Smmpeck replied that he personally
thinks that there is. In years past, it would have been difficult to do. With the advent of technology and everyone's use of
technology that thinks something like that absolutely.
Mr.Talbot said that anyone can go to the Town's website and look at what people me working on,put edits or suggestions in,in
some mediated form. Mr.Pacino stated that his concern was how one would control that His major concern is that there are a
lot of people out there who would destroy us or destroy government.
Chairman Stempeck said that the idea is to gamer suggestions,like with an electronic suggestion box. It does not mean that you
have to use any of it. This at least shows that we me open to the public suggestions. Chairman Stempeck stated that, as the
Board will we with one of the items that they will discuss in a minute,a very valuable contribution came back and believes that
this is something that could be hashed out in the Policy Committee whether to add a drop box type of function.
Mr.Mancuso stated that in the spirit of efficiency,the general concern with many subcommittees is that a five member Board
is in line with what Commissioner Talbot had said.
Mr.Mancuso said that the issue is transparency,making sure all the information is available to end redundancy. His concern
with subcommittees is that not necessarily the Policy Committee per se,but on those committees where it is budget oriented,
or something where we me all responsible for not being redundant, not having m ask the same questions over because we
were not in the meeting or could not attend the meeting. Mr.Mancuso said that there was probably a bunch of solutions,and
44 me would be transcribing the meetings, but that is costly and time consuming and does not necessarily think that it yields
was ehat we are looking for in terms of efficiency.
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Regular Session Meeting Minutes
May 29,2013
RMLD Board of Commissioners Committee and Assignments
Note: This is on the Agenda to possibly include the Power & Rate Committee, General Manager Committee and •
Policy Committee assignments.
Policy Committee
The Policy Committee is a standing committee either we can constitute ad hoc committees as we see fit if there is an issue to
be dealt with he does not necessarily have an objection in having a Policy Committee. Mr.Mancuso said that in general he is
a fan of less committees,more board action in a unified way. He thinks that he is probably rehashing some of the discussion
of a year ago when the Board voted to eliminate some of those committees.
Chairman Stempeck stated then we brought them back.
Mr. Mancuso said that he is not sue of what the rationale was as he did sit in on the meeting,but does not recall what had
changed. His thought is, as they think of adding committees, we should at least ask the question as to whether or not they
need to be standing committees. If it was a budget issue for example we could have a workshop. If it were power and rate or
something very complex, something beyond our general ability, where Ms. Parenteau would have to walk us through the
process two or three times before we got it, maybe she would only have to do this once if we were all in a room or in a
workshop rather than having to go through it two or three times. Mr. Mancuso said that this is just thrown on the table for
conversation based on what you might want to do relative to this committee maybe there is another option.
Chairman Stempeck stated that he is open to consideration of any of the options and just the very fact that we are having this
discussion would suggest that this is a bit[homier than he had anticipated.
Mr.Talbot said that whatever is easiest;we want to come up with great policies,have them be clear,have them done quickly
and have them done for the new General Manager, whatever is the most efficient way to do that. Probably more upfront
work needs to be done or perhaps three meetings in the next couple of months would be more valuable than a meeting in fou
months.
Chairman Stempeck said that he agrees with that and would like to recommend that both Messrs. Mancuso and Talbot be on
that committee having good, strong, interesting opinions about how policies should be addressed. He would like to have one
other member of the committee that has been there and done that before, Commissioner Soli or Commissioner Pacino one
could volunteer.
Mr.Mancuso said that we could cross that bridge on another day. He wanted to ask the question on what the intent was for
the time being.
Mr. Pacino stated that the only concern that he had, and one of the reasons that he spearheaded a little bit to eliminate the
Power & Rate Committee and the Policy Committee, was that basically there was discussion, particularly on the
Sustainability Policy that it went on. Mr. Fission said that the REC issue and Power&Rate Committee went on,but did not
get to the Board level. That was a big concern. Maybe that acerbated the whole situation on that and not getting to this level
or having that discussion on this level. Mr. Pacino stated that he would be willing to serve on the Policy Committee since
Mr.Soli is already Chairman of the Budget Committee.
Chairman Stempeck said that nothing has to be permanent;it can be eliminated if it has served its function.
Mr.Pacino made a motion seconded by Mr. Soli to appoint Mr. Pacino, Chan,Mr.Talbot and Mr. Mancuso as members of
the Policy Committee.
Motion carried 5:0:0.
Chairman Stempeck asked Mr.Pacino to set up a date and time. If the new commissioners have ideas and suggestions for the
Policy Committee that they should submit them to Commissioner Pacino.
Mr.Talbot said that there was a question from the public at one point where are our policies. Mr, Sullivan replied that they
are on the website.
Mr.Pacino said that they should set aside a consistent day of the month for committee meetings. Mr.Mancuso stated that he r
was for all for scheduling meetings for advanced planning.
Chairman Stempeck stated that the next committee being considered is the Power&Rate Committee and asked if there was a
motion or how the commissioners felt about this committees there was nothing formal here.
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Regular Session Meeting Minutes
May 29,2013
RMLD Board of Commissioners Committee and Assignments
Note: This is on the Agenda to possibly include the Power & Rate Committee, General Manager Committee and
oticy Committee assignments.
ower&Rate Committee
Mr.Soli made a motion seconded by Mr.Pacino to establish a Power&Rate Committee.
This motion was withdrawn.
Mr.Pacino stated that he seconded the motion for the purposes of discussion. Mr.Pacino said that he was not sure that there
was a need for a Power& Rate Committee. These issues should be discussed on the Board level. It is important with the
power contracts and rate contracts that we all vote on that. It is his feeling that it should at least originate at the Board level.
If there is need, go forward to appoint an ad hoc subcommittee to deal with any particular issue, to go study, and bring it
back,instead of having a standing committee.
Mr.Talbot said that the argument for it would be if these matters are too complex then too much of a drill down,but found on
the evening when they heard about the Wilmington Solar Projects we were able to get through it pretty quickly and it wasn't
that big of a deal and tends to agree they we do not necessarily need it.
Mr. Soli asked who bas looked at under"Tab C"requests for proposals for Wholesale Power Supply. Mr.Mancuso replied
that he had. Mr.Soli asked if he understood it. Mr.Mancuso replied that he certainly had questions.
Charman Stempeck said that Mr. Soli is referring to the fact that it is pretty complex and that we are going to we a
presentation later. We were talking about just how complex it is in do this type of work.
Mr. Soli said that typically in the past, the Power& Rate Committee has met, the details are worked out. The rest of the
Board can hear the questions that were raised,the clarifications that were made,and hopefully,trust the other Board members
of the clarifications that were made. Some of this stuff can get pretty complicated.
Mr. Talbot said his response would be that Mr. Soli has the most expertise. Perhaps you experience can serve part of that
de and could meet one on one with us and boil it down. The concern is having a number of committees already and it gets
O complex.
Mr.Soli stated that for many years it has worked and that we should also,if we should have a cost of service study that makes
this look like A,B,C's.
Mr. Mancuso said that hopefully this will be a commission that will serve long and many years together. This is what he
personally signed up for complexity or not and thinks it is their obligation as a Board of Commissioners never try to be the
expert that we have on staff. He does not think that the Board has the experience or capabilities, but said we have the
obligation to make sure that as a Commission we have really done our best to understand the information. Trust is not the
issue at all,but having a subcommittee as proxy do that would be in some way not fulfilling our obligation as Commissioner.
Mr.Mancuso stated that he is not in favor of generally having this particular subcommittee.
Mr. Pacino said that the argument would be that it would start here. If it gets complicated enough, then we could always set
up an ad hoc committee and should at least start here maybe with a presentation. If we need to drill down on this then an ad
hoc committee could be formed to go forward.
Charman Stempeck asked Mr. Soli if that would serve the purpose. Mr. Soli replied that we all know some of these things
are pretty dam complicated such as the Cost of Service Study. If we decide this is too complicated, let's do an ad hoc
committee then ask what the difference was between a workshop and an ad hoc committee to him it is only semantics. If we
decide it is too complicated,just as we have been told the Cost of Service Study is, then wait another month. Chairman
Stempeck said that you would see this as being in anticipation of something that is happening.
Mr. Sullivan said that to have the Board members understand that the strategic plan is a once a year occurrence. The Cost of
Service is once every three years;them is not a great deal of frequency here in this type of detail.
Ms.Parenteau said that the only concern that she has is that timing is an issue on a lot of these things. You will see this in the
oposal for the annual RFP. The date that the proposal was written on May 9,the indicative pricing came in around$48 a
egawatt or approximately a little under$22 million.
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Regular Session Meeting Minutes
May 29,2013
RMLD Board of Commissioners Committee and Assignments
Note: This is on the Agenda to possibly include the Power & Rate Committee, General Manager Committee and •
Policy Committee assignments.
Power&Rate Committee
In looking at the indicative pricing twenty days later, the pricing has gone up about$900,000 over the course of the four year
period,so the price could go down or up as it is a fluent market. The timing of everything is very critical it is only a word of
caution. She has no problem reporting to the whale committee. It would be helpful to set up that bi-monthly committee date
so that the timing of this can be addressed.
Ms.Parenteau stated that whether it is the full committee or an ad hoc committee it is imperative that we can meet more than
once a month because timing can really influence pricing and the actual transaction.
Mr.Soli asked Ms.Parenteau to explain to the new Board members how getting a new power contract works.
Ms. Parenteau replied that it has changed over the course of the time that she has been here in excess of twenty years.
Historically, we could get the committee's approval then spend months negotiating the contract and have the pricing hold.
The market has evolved to a point now, where suppliers will hold pricing for a period of one how. It is imperative that we
negotiate contracts in advance and then get bidding on a particular day,analyze them and have suppliers refresh their bidding
within that sixty minute period, than select a supplier and sign a contract. The RMLD has developed a process where we
present it to the Board in advance and give the overall parameters in order that the Board understands what we are doing.
This enables us to sign the contract due to the market conditions.
Chairman Stempeck asked if there was a way besides a committee where we appoint a liaison,perhaps Commissioner Soli to
the Department that is not a committee is there an opportunity.
Mr.Talbot said that like a rapid response team. Mr.Talbot asked in these scenarios where you need a quick answer don't you
need full Board action to go ahead or can a three-some authorize something.
Ms.Pareateau replied that it becomes a policy decision for the Board. She believes per Massachusetts General Law,that the •
General Manager has the authority to enter into contracts. Historically in the past,previous general managers have brought
all the contracts to the Board for review and authorization prior to implementing them. She asked what the policy of the new
Board is,do you want to see all the contracts and have approval,then we would have to look at the Twenty Year Agreement
to we how that impacts those long tcrm contracts.
Mr.Talbot said that having a committee doesn't enable you to suddenly be able to grab a good deal.
Ms. Parenteau said that when we develop a strategic plan if the Board is in favor of the plan you authorize the General
Manager to make that determination. It is strictly up to you on how you would like to proceed on that parameter. That would
have to be taken up with the next General Manager and the Board.
Mr.Pacino said maybe it is kicking the can down the road,but we need to wait until there is a General Manager in place.
Mr. Mancuso said that Ms. Parenteau is correct in saying under Massachusetts General Laws, Chapter 164, clearly the
purchasing process is within the purview of the General Manager. It is our job to set the broader guidelines and policies to
establish what kinds of contracts we want to enter and why. Whether they are sustainable energy contracts or whether certain
types of contracts have certain purchasing parameters within them. We,as the Board can set the policy and it is than up to the
General Manager to execute against that not slow down the process of buying in the optimal moment in the market place
which is extremely volatile. Mr. Mancuso said that one more reason in his perspective why the general presentation of what
we are trying to accomplish with our rates is something that should go before the whole Board once that policy is set. It is up
m the General Manager and ow esteemed staff to make the final calls on what we are purchasing and what we are not,
subject,obviously to our review on a regular basis to make sure that it is matching what we have set as a policy.
Mr. Sullivan said that when we look at the suggested motion this evening,this offers staff the ability to move forward if this
is approved. Ms.Parenteau can than take her group and move forward on whatever the deal is that she and Mr.Seldon decide
is the best for the RMLD and its common. Based upon this suggested motion tonight, this gives Energy Services all that •
they need to move forward.
9
Regular Session Meeting Minutes
May 29,2013
RMLD Board of Commissioners Committee and Assignments
Note: This is on the Agenda to possibly include the Power & Rate Committee, General Manager Committee and
kb�olley Committee assignments.
Power&Rate Committee
Chairman Stempeck stated that while they were still wrestling with this idea of the Power&Rate Committee. It would be
preferable to table the Power&Rate Committee until there is a new General Manager to we whether it adds value to that new
General Manager's functionality. If it does in terms of what we can accomplish with it and whatever that General Manager
would want us to do with it. Chairman Stempeck suggested that then we would set it up,engage and do it.
Mr.Patin withdrew the second of the main motion and moved to table it. Mr. Soli asked if it was date specific. Chairman
Stempeck said that they would table this until the very fast meeting after the General Manager is appointed.
Mr. Soli asked if that was the motion. Mr. Patin replied yes,that was his motion. Chairman Stempeck asked for a show of
hands. Mr.Soli asked if there was a second. Mr.Mancuso seconded the motion.
Mr. Patin made a motion seconded by Mr. Mancuso that the Board defer vote on the Power& Rate Committee until the
first meeting after the General Manager is appointed.
Motion carried 4:1:0. Mr.Soli voted against this motion.
Report of the Chairman(Attachment 2)
Code of Conduct RMLD Board of Commissioners Meetings
Mr.Patin made a motion seconded Mr.Talbot to approve the Code of Conduct.
Motion carried 5:0:0.
Chairman Stempeck said that them was a motion for a Code of Conduct to be established and potentially read at the each of
the meetings prior to public input. This is the one that was circulated and was ward-smithed by Frederick Van Magness. He
personally thinks that he did a very good job in terms of revising it. Chairman Stempeck stated that he had submitted this as
a possible Code of Conduct because the town has a Code of Conduct,but theirs is much more involved. He felt that it was
`` cessary to act the tone of anyone who is going to be addressing the Board. This is with the recognition of the fact that we
parte a volunteer group,who spend a lot of time and effort. There needs to be respect of the Board. Thal was the purpose and
would like to open it up for either a motion to adopt the Code of Conduct or discussion.
Mr.Patin read the draft Code of Conduct. Mr.Patin moved to adopt that motion.
Mr. Mancuso seconded the motion. Mr. Mancuso said that when he was first appointed, he was given a copy of Roberts
Rules. There was a wonderful quote at the beginning and basically says that Roberts Rules defines and documents the rules
governing deliberative meetings and is an excellent model for productive, respectful, and polite meetings regardless of the
organization. Mr. Mancuso stated that having a Code of Conduct is great and our adherence to Roberts Rules will although
maybe a little bit of a foreign language for some of the folks of the public that their obligation is to come in and offer their
opinion and our obligation is to help them work through the meeting as beat we can. Mr. Mancuso said that he is all for
having a Code of Conduct that ensures that we run the likes of the last meetings in both directions and would just encourage
us to really utilize and help folks try and understand how we utilize Roberts Rules In make sure that everybody has their say
in that respectful sort of way.
Chairman Stempeck staled that he appreciated the comment. We do not have to follow Roberts Rules of Order and thinks
that Roberts is great methodology of ways to conduct meetings and is something that a number of towns have adopted. We
have not adopted it but try to adhere to most of the elements that are involved in it and thinks at times it goes both ways in
terms of those who know Roberts Rules of Order can quite honestly become a nuisance and those who necessarily have not
adopted it gives you certain Flexibility that you are allowed to do and is more for the latter than the former.
Mr. Mancuso said that he is inclined to agree and that they can be abused as well as used and that they do offer unattested
ways for us to make sure that we are managing a productive conversation as we all get familiar with them that they will be a
great tool that will help us not even go through the process of reiterating the public limitations on their ability to express
themselves.
Q..
neral Manager's Report—Mr.Sullivan—Interim General Manager
.ding Friends and Family Day
Mr. Sullivan reported that either Jane 15 or June 8 is Friends and Family Day and the RMLD will have a table present at that
event.
10
Regular Session Meeting Minutes
May 29,2013
General Manager's Report—Mr.Sullivan—Interim General Manager
2013 Northeast Public Power Association(NEPPA)Annual Conference
Note: This will take place August 25-28 Stowe Mountain Lodge,Stowe,Vermont
Mr. Sullivan said that the 2013 NEPPA Annual Conference will take place on August 25-28 at the Stowe Mountain Lodge,
Stowe,Vermont. Typically commissioners have gone m this in the past and urge the commission's attendance.
Chairman Stempeck asked how many commissioners have attended in the past and if there was a limit. Mr. Sullivan replied
that he did not think that there was a limit and seems to remember three as a max at one time with the General Manager.
Mr. Pacino said that some of the CAB members have also attended. Mr. Sullivan said that the CAB voted to not have more
than two attend.
Ms. Foti suggested since the hotel rooms book quickly,even if you sum not sure that you are attending it is better to sign up
and then cancel your room. Mr.Pacino added that if you sign up late you will probably not be able to stay at the convention
center.
Ms.Foti stated that she had checked with NEPPA,they will not have the agenda for the conference until the end of this week,
Friday or early next week.
Mr. Pacino said that one of the opportunities that you have is that you have a chance to meet other commissioners, general
managers and some other systems. It provides the opportunity to speak with them on a one on one basis where you learn as
much having lunch with somebody as you do actually sitting in on one of the sessions.
Mr. Soli said that you can find out how other systems handle some things that we may regard as a nasty problem but is
simple to them.
Mr.Mancuso said that it was his understanding that this conference is more munis focused,public power focused.
Chairman Stempeck asked Ms.Foti to keep a tentative list of those who might go.
Mr.Pacino stated that he would be attending.
Chairman Stempeck said that his attendance is tentative at this time pending his schedule.
Ms.Foti stated that once the agenda comes out you can cherry pick topics;you do not have to go for the full duration.
Mr. Sullivan said that over the past couple of meetings that there has been chatter regarding pumhases with other
municipalities. The Town Manager,Peter Hechenbleikner has sent him something that indicated that there was a purchasing
seminar in Chelmsford today. The RMLD Materials Manager did attend m see if them was any synergy that could come out
of a multi purchase.
Power Supply Report—March and April 2013—Ms.Parenteau(Attachment 3)
Ms.Parenteau asked if there was a preference to her reporting for April 2013 and answering any questions for March.
Mr. Soli asked that in the March 2013 report that the Coop Resales there are negative numbers there. Ms. Parenteau replied
that is part of the refund from Middleton and it is credited against that account.
Ms.Parenteau reported that the RMLD's load for April was approximately 52.5 million kWhs which is a 0.40/6 increase from
April 2012. RMLD's energy cost came in at approximately $2.2 million and that is equivalent to approximately$.042 per
kilowatt how. Ms.Parenteau stated that the Fuel Charge adjustment was set at$.05 per kilowatt hour for the month of April
and the RMLD sales totaled 54 million kilowatt hours, as a result the RMLD over collected by approximately $367,000
resulting in a Deferred Fuel Cash Reserve balance of$2.8 million. The May Fuel Charge adjustment was decreased to$.045
and it is currently projected to remain at$.045 for the month of June.
Ma. Parenteau reported that capacity energy cost as well as energy generated in kilowatt hours for the month of Aprilmonth •
RMLD's capacity and energy costs came in at just under$.07 or$.68 per kilowatt how. In addition,for the monof April,
11.3%of our energy purchases was generated from hydro generation. The RMLD has signed Purchase&Sale Agreements
for quarters three and few of 2012 and through April 2013 where the RMLD projects approximately 9,300 RECs with a
market value of$478,000.
I1
Regular Session Meeting Minutes
May 29,2013
Power Supply Report—March and April 2013—Ms.Parenteau(Attachment 3)
�.ECh 2012 RECs expire June 15 of this year, Mr. Seldon spoke with several brokers and transacted today the sale of 3,700
s which is the balance of the quarter's three and four 2012 RECs the net revenue of the sale was$192,000.
Ms. Parenteau reported that the RMLD's total transmission cost for the month of April were $716,000 which is
approximately an 18%decrease from March 2013.
The RMLD processed three commercial lighting rebates totaling $7,300 bringing the fiscal year total to $383,000. The
RMLD calculates the capacity savings to be approximately 1.2 megawatts and the energy savings to be approximately 3,500
megawatt hours. The residential side the RMLD calculates 143 kilowatts of capacity savings and 99 megawatt hours of
energy savings. To date the RMLD has processed 964 residential rebates totaling $48,620 and 207 RMLD customers have
received audits totaling$41,400.
Mr. Mancuso said that one of the General Manager candidates mentioned something about some difficulties at Stony brook
Band asked if it was offline. Ms. Parenteau replied that it was offline for scheduled maintenance for one of the turbines and
that all three are back in service.
Strategic Power Supply Plan—Annual Power Supply Request for Proposals
Mr.Mancuso made a motion seconded by Mr. Parma that the RMLD Board of Commissioners authorize the Interim General
Manager to execute one or more Power Supply Agreements in accordance with RMLD's Strategic Power Supply Plan for
power supply purchases for a period not to exceed 2014 through 2017 and in amounts not to exceed 22 megawatts in 2014,
21 megawatts in 2015, 21 megawatts in 2016,and 21 megawatts in 2017,as presented by the Interim General Manager and
Staff,based on the recommendation of the RMLD Citizens'Advisory Board(CAB).
Motion carried 5:0:0.
Ms. Parenteau reported that this was presented to the CAB. Over the last seven years, Energy Services has worked on a
laddering and layering approach in regards to RMLD's power supply and energy requirements. This approach has allowed
the flexibility to look at long term contracts,look at energy efficiency,reset to the customer base whether there are increases
decreases due to the economy, weather,etc. It has proven to be beneficial for us. The laddering and layering approach
ks at each month and looks at our on peak and off peak period which is significantly different on the wholesale side than it
is with the time of use rate. In the wholesale market,the on peak is considered eight o'clock in the morning to eleven o'clock
at night which is a sixteen how period,off peak is 11 p.m. to 7 a.m. and all day Saturday and Sunday. The way this annual
RFP is structured is that we look at a monthly basis at our entire portfolio for long term generation,look at projections in the
spot market,we do not want to lock up everything that we need for example over the past several years gas bas hit an all-time
low and we have be able to capture that savings by buying on the spot market. In addition there are some volatile times of
the year those being winter,now that New England is really highly dependent on annual gas we are actually working with
other market participants in trying to address a winter capacity situation where there is not enough gas transportation to gel
gas into New England and generators are subject to very high costs in the January to February time frame due to the fact that
residential customers take preference over power plant generation. We have structured this so that we look on a monthly
basis, time of day and depending on the time of year we want more or less of the spot market. We have analyzed our
portfolio looked at what ow requirements are and have come up with this contract timeline where we have taken the
approach to go out four years and take twenty-five percent so every year we are capturing the benefit of what the prices are as
well as the time value. Ms. Paremeau stated that going out to 2014 we have already secured in essence 75% of our
requirement and looking to capture that last 25%in this RFP. In contrast to that in 2017 we have a portfolio for long term
generation,but we have not made any short term energy purchases w this will be the fust year that we are looking into the
2017 period. This allows us to look at renewable generation and incorporate that into two hydro projects and one wind
project as well as incorporating into on system solar projects and efficiencies. It has proven to be very beneficial to the light
department and as enabled us to manage our costs and maintain effectively solid owes and do not have a lot of volatility for
now customer base.
Mr.Mancuso asked when you say the ladder and layer approach are you buying blocks. Ms.Parenteau replied,yes.
Mr. Mancuso said that then the ideal would be that we could actually purchase right out of that bell curve of demand and
asked if there are any products,services,resources,that can help us eliminate the comer of that block above the curve where
ere is some waste in that upper left hand comer. Ms.Pammteau replied that there are and that you pay a premium for those.
ere are load following products that we can buy where suppliers will take off that lop block, but there is a premium
fated with that,we have looked at that and are always looking at that.
12
Regular Session Meeting Minutes
May 29,2013
Strategic Power Supply Plan—Annual Power Supply Request for Proposals •
Ms. Parenteau said that we had someone from NextEra come in about a month ago to give an overview presentation. It is a
possibility but what happens is depending on if you have a hot summer or a mild summer that premium is just the insurance
that you are paying for.
Ms.Pammeau said that it is what we try to do with our entire portfolio. We have units,generation entitlements that me price
dependent so those units do not get tamed on until the price goes above that. We capture a lot of that having those resources
in the portfolio so for us taking the portfolio approach depending on the premium that may or may not be helpful to us.
Chairman Stempeck asked Ms. Parenteau how would you benchmark with your methodology that you have developed over
years obviously the proof is in the pudding with am rates being very low and it works very well,if you were to benchmark it
against other municipal systems even outside of Massachusetts.
Ms. Parenteau replied that we have never attempted to do that. What we do is look at our rates on a monthly basis and
compare them to the contiguous utilities within our demographics as well as we have some access m all municipals in
Massachusetts as well as the IOU's within the state. We look at that and rank really low in terms of our overall rate classes.
Ms. Parenteau said that she does not believe that we have looked out of state because there are huge swings in terms of
what's the defining fuel generator, in New England it is natural gas, in the Midwest it might be coal, natural gas and coal
currently have comparable pricing but that hasn't been the same in the past. If you were located in the northwest they have
hydro power and we just don't have that resource here. It is like comparing apples m oranges it is kind of a sanity check in
terms of the strategy that we are using.
Mr.Talbot said that over the long tens wouldn't it be nice to have a little red button to hit to switch off five megawatts that
people have allowed us to do and is there a way to put a value to that as we set policy we can understand,a)what is feasible
to do,and b)what is it actually worth to be able to hit that button when the prices are extremely high so that we can act and
have sensible policies.
Ms.Parentcau replied that going forward on the wholesale side we are located in the northeast Massachusetts area it is called •
Northeastern Massachusetts/Boston(NEMA) in the ISO New England's geographic area in the 2017-2018 period NEMA is
deficient in capacity so we are stuck here and because we are here we are subject to those prices. That option cleared at
$14.99 per kilowatt month the current cost is three dollars so we can definitely quantify that five megawatt reduction and
when you get closer to that time period it has a huge impact on our overall rate structure so that would be a fantastic policy
for the Board to entertain.
Mr.Talbot said then the question is if it is achievable and at what cost. Ms.Parenteau said that there are always ways to do it
you can take the portfolio approach to that as well. In addition to the capacity costs transmission costs has grown
exponentially there has been billions of dollars invested in infrastructure within the New England area and that gets charged
based on peak demand. If we areable to control that peak demand then it has definite cost savings to us me utility and mow
rate structure so there are definitely ways to incorporate policy and actions.
Mr. Talbot said that he has been appointed in serve with two of his esteemed colleagues to help set policy being ignorant
doesn't help a lot it would be good to have some guidance on what it is actually worth and what is achievable so a little
feedback of information as to what the policy could be. Then it can be given to the General Manager and say that we have
some guidance that this is the value of this amount of demand side and maybe distributive generation or storage that may
seem exorbitantly costly in buy a tractor trailer sized lithium battery and stick it in the parking lot. It may be some crazy
amount to buy it but to put some number to the value or what is it worth on July 3 when it is 115 degrees just to be able to tap
that source. Ms. Parenteau stated that she would be happy to work with the General Manager and the Board and help assist
with that.
Mr. Talbot said that these are things we can do locally while we are not all dependent on the tight gas supply, we are not
dependent on the transmission or some regional blackout we are on our own turf. Ms. Parenteou said that we can't get away
from that,but we can actually control it.
Mr. Talbot said that something Mr. Soli bas talked a lot about which is the disaster of preparedness and if we were ready to
power our own site for a week in some horrible scenario. It would be good to have some expertise. •
Mr. Soli said that for your information that one of the General Manager candidates stated that in the days when they are very
close to the limit on their transformers they do reverse 911 and when we asked what the affect was,they cut down the limit
from one to two percent that is a simple thing if it works.
13
Regular Session Meeting Minutes
May 29,2013
Strategic Power Supply Plan-Annual Power Supply Request for Proposals
s. Parentem said that education is really incredible if people can understand the financial ramifications of that especially
here we are locally owned,have a customer base and we could expand on that and there could be some great value there.
Mr. Talbot asked what about doing a reverse 911 not too often, but does that seem like a cry for help to do that here in
Reading. Mr. Sullivan replied that it already gets done through the N stations locally,everyone turas their tv's on or listens
to W13Z we hem every summer please conserve.
Mr.Talbot pointed out that it is different when you get a phone call or a mass email like from the Superintendent all the time,
if you're a parent you get these entails "there's been a lockdown at the school", you get these mails, text messages and
phone calls all at once then you don't fail to notice it whereas on the tv or the radio it could just fall to the background. A
reverse call from the General Manager has a different character to it and wonders whether this is something that could be
considered.
Mr. Mancuso said that he expects that they would be encouraging the new General Manager to look at something that has a
similar approach.
Engineering and Operations Report-April 2013-Mr.Sullivan(Attachment 4)
Mr. Sullivan presented the report included in the Commissioner packets covering the monthly capital projects, an update on
the meteting project and reliability reporting.
Mr. Sullivan reported on the Reliability Report and the Customer Average Interruption Duration Index(CARD)the monthly
average in on par with the Match CAIDI value and the RMLD four year average outage duration. Mr. Sullivan said that the
System Average Interruption Frequency Index(SAIFI)values are nearly identical to Match and well below the RMLD four
year average. The Months Between Interruptions(MBTI)the average RMLD customer experiences an outage approximately
every 40 months as of this month.
The Department has completed the Residential Meter Upgrade Project and is performing mitigation adjustments on the Fixed
kw�etwork Project which is approximately 98-99% complete. The Department continues to perform Commercial Meter
pgrades throughout the service territory in this month and that will continue on into the month of June we will then skip the
summer period and pick it back up in September.
Financial Report-March and April 2013-Mr.Fournier(Attachment 5)
Mr.Fournier reported on the March 2013 financials which represents the that nine months of this fiscal year. For the month
of March 2013 the positive change in Net Assets or Net Income was approximately$233,000 increasing the year to date Net
Income to$2,669,000 for the year,yew to date budgeted Net Income was approximately$2.1 million with the resulting Net
Income being over budget by$565,000 or about 27%. Yew to date kilowatt hour sales were 538,000,000 kilowatt hours sold
which is 14.5 million kilowatt hours or 2.8%ahead of last year's actual figure.
Mr.Soli asked on the accounts receivable the current of 90 days,how is that doing these days.
Mr. Fournier replied that the Credit and Collections Department is doing an outstanding job especially in these economic
times. We really work hard with our customers so they do not get too far behind and we set up payment plans. Mr.Fournier
said that looking at this aging of receivables one would have to be ecstatic, we still do shut offs but less because people are
paying and it isjust through the diligent effort of the Credit and Collections that this aging looks as good as it does.
Mr. Soli said that under Professional Services by Vendor we have CMEEC for$7,000 believing that is a monthly charge and
asked what service they provide. Mr. Seldon replied that they maintain and update the software that the department uses and
that we we co-owners with CMEEC on this softwwe that allows us to access all the ISO data.
Chairman Stempeck asked if we have a signed contract Mr. Seldon replied yes and that it is a quartwly bill. Mr. Soli said
that his Visa bill is always straight forward and asked if the ISO bill was not m straight forward as his Visa bill. Mr.Seldon
replied that it is slightly more involved.
c Soli asked why we don't ask the ISO for a meaningful bill. Ms.Parenteau replied that it is all the dam that we get,all the
t entitlement information,load dam,billing data and everything that we utilize to project our forward pricing curves. It is
whole database that we utilize that we invested two general managers ago in terms of co-owners of this. They have
software engineers that every time ISO makes a change in a new market they issue reports and have to develop the software
to put it into a format that is useful. Mr.Soli said so that it is more complex than my Visa bill. Ms.Parenteau replied yes and
said that this is extremely valuable to the Energy Services Department.
14
Regular Session Meeting Minutes
May 29,2013
Financial Report—March and April 2013—Mr.Fournier(Attachment 5)
Mr. Foumier reported that for the month of April 2013 the positive change in Net Assets or Net Income was approximately •
$305,000 increasing the year to date Net Income to$2,975,000 for the year;revenues and expenses are under budget,cash is
still in a strong position. For the fust ten months we are 15.3 million kilowatt hours ahead of last year's number. Mr.
Frontier said that he had just run some quick numbers for the month of May and that we are ahead of last May by about
800,000 kilowatt hours which does not count the next two hot days that are going to be coming up. May should be a real
strong month in the terms of sales. Mr. Fournier stated that going into the last month of this fiscal year based on what we
have done in the first ten months we are having a really strong year.
Chairman Stempeck asked if this was being driven by residential or commercial sales. Mr. Fournier replied that looking at
the budgeted sales we are one half million kilowatt hour sales beyond our residential section and believes that the commercial
side has picked up a lot as well which is a good sign.
M.G.L.Chapter 30B Bid(Attachment 6)
IFB 2013-34 Sicame Connectors
Mr. Mancuso made a motion seconded by Mr.Soli that bid 2013-34 for Sicame Connectors be awarded to Graybar for a total
cost of$52,860.00 as the lowest qualified bidder on the recommendation of the Interim General Manager.
Motion carried 5:0:0.
Mr. Pacino asked since both motions were the same is there a differentiation between the two. Chairman Stempeck replied
that one was for Graybar the other for Wesco. Mr.Sullivan stated that there is a dollar difference.
Mr. Sullivan said that this was a split bid all based around cost for this type of connector, which is an insulation piercing
connector used on our secondary conductors.
Mr. Mancuso asked that presumably there is a manufacturer who makes these connectors why are we buying through some
other business and not directly from the manufacturer. Mr. Sullivan replied that many times manufacturers offer their
equipment direct and many times they do not and in a can like this they offer their equipment through these suppliers. •
Mr. Mancuso made a motion seconded by Mr. Soli that bid 2013-34 for Sicame Connectors be awarded to WESCO for a
total cost of$17,610.00 as the lowest qualified bidder on the recommendation of the Interim General Manager.
Motion carried 5:0:0.
General Discussion
Melanom&Heath-Update
Mr. Sullivan reported that approximately three to four weeks ago that he, Mr. Fournier, Ms. Parenteau and Mr. Seldom met
with Melanson Heath's division that was going to come in and perform thew independent audit for the RMLD, when they
heard what we had to say and we laid the scope out for them. They had gone back to their office and decided that there might
be a conflict of interest for the firm that does their own audit with the RMLD on the broader picture. Mr.Sullivan stated that
since that time Rubin and Rudman had been contacted for which they have offered the services of a different firm which we
are currently investigating and that this firm has done work for other co-ops in New England.
Chairman Stempeck asked if this was relative to the work flow and not to the Middleton issue. Mr. Sullivan replied,yes.
Mr.Founder said he had met with Ms.Parenteau and Mr.Seldon and had contacted the firm. Mr. Fournier will try to get the
information to the firm by the end of next week and once we engage them is hopeful this will be performed rather quickly
and more than likely before our audit starts in August 2013.
Mr. Fournier said although it does not have to be done by that time and unless they come across anything strange it will
probably be done by sometime in July 2013. This firm will be providing a recommendation,not an independent audit. They
will be looking at our purchasing processes and making suggestions or recommendations. Mr. Fournier is hopeful that this
will be done sometime during the summer pretty close to the time our auditors come out to do their field work in August; if
not,it is not critical per our auditors as long as we show that we are addressing the situation.
Chairman Stempeck asked if they were supplying the RMLD with a proposal and what the cost is that they charge for •
proposing that type of work. Mr.Fournier replied that he tried to reach the gentleman at the firm but he was out of town and
said that we would be doing our due diligence. Chairman Stempeck said that we should be aware of what the cost is to see if
it is work flow analysis or audit analysis. Mr.Sullivan said so noted.
15
Regular Session Meeting Minutes
May 29,2013
General Discussion
�1Melmxon& Heath-Update
r.P.m said that no one seems in be disclosing the name and that there must be a reason for that. Mr.Fournier stated that
it was Berry,Dunn,McNeil&Parker. Mr. Fournier stated that he did not mention them by name since the RMLD has not
engaged thein services at this time and did not throw the name out there if it were not to come to fruition. Mr. Pacino said
that Berry, Dunn, McNeil& Parker is a large firm out of Portland, Maine, with regional offices all over the New England
area. They are not one of the top low but the next level down. The second tier in terns of audits.
BOARD MATERL4,L AVAH.ABLE BUT NOT DISCUSSED
Rate Comparisons,May 2013
Mr. Soli commented that we almost had a clean sweep under the commercials there were two prices that were lower than the
RMLD's pricing and in every other case the RMLD's was the lowest price.
Mr. Mancuso said that it was his presumption that this is set up to include both the high and low end cost in the marketplace
so that we have some comparative scale for the low and highest rates in the market.
Mr. Sullivan asked if he was talking about the rate comparison sheet. Mr. Mancuso replied, yes. Mr. Sullivan said that the
rate comparison sheet only indicates per the categories contiguous utilities.
E-Mail responses to Account Payable/Psyroll Questions
RMLD Board Meetings
Wednesday,June 26,2013 and Wednesday,July 31,2013
Citizens'Advisory Board Meeting
June 2013—No meeting scheduled
July 17,2013,6:30 pm—Tentative
'rscal Year 2015 Budget Meetings
VPKpriI 2,2014-Lynalield
April 9,2014
Executive Session
At 9:20 pm. Mr. Pacino made a motion seconded by Mr. Mancuso that the Board go into Executive Session to approve the
Executive Session meeting minutes of March 27, 2013,to discuss strategy with respect to collective bargaining,arbitrations
updates, Chapter 164 Section 47D Exemption from public records and open meeting requirements in certain instances, and
return to Regular Session for the sole purpose of adjournment.
Chairman Stempeck polled the Board. Motion carried by a potting of the Board:
Mr.Patin;Aye;Mr.Soli,Aye;Chairman Stempeck Aye;Mr.Mancuso;Aye,and Mr.Talbot;Aye.
Motion carried 5:0:0.
Adjournment
Al 9:56 p.m.Mr.Soli made a motion by Move to adjourn the Regular Session.
A true copy of the RMLD Board of Commissioners minutes
as approved by a majority of the Commission.
David Mancuso,Secretary
RMLD Board of Commissioners
•
® Reading Municipal Light Department
TO: Kevin Sullivan
FROM: Maureen K. Hanifan
SUBJECT: Customer Service Programs
DATE: April 16,2013
This is a brief outline of programs in Customer Service at Reading Municipal Light:
1. Payments
We accept many types of payments. We spend time educating customers on different
payment methods. .We walk them through payment processes such as making a
payment on the RMLD web site and setting up RML)as a payee at their bank.
2. Paperless Invoices
We explain the benefits of going paperless.
3. Budget Bills
Many of our customers enjoy the Budget Bill Program. Customers pay the same amount
for eleven months of the year and then pay extra in December if they use more
electricity or they receive a credit if they use less. Many customers conserve electricity
because they do not want to pay more in December.
4. Credit and Collection Program
We work with customers continuously, offering payment plans, educating them on
conservation and informing them of programs and services available to them in the
community from outside agencies.
S. Utility Authorization Number Program
We implemented new software which has streamlined the U.A.N.process. It appears to
be successful.
6. Energy Star Appliance Rebate Program
We process rebate credits for customers who purchase Energy Star Compliant
Appliances such as Refrigerators, Washing Machines, Dishwashers, Central Air
Conditioning Units, Room Air Conditioning Units, Dehumidifiers, Programmable
Thermostats, Electric Heat Pump Water Heaters, Air Source Heat Pumps and Ceiling
Fans.
7. Home Energy Audit Program
Coordinate and process requests for home energy audits. Since September of 2012,the
RML) has been working with Next Step Living, an outside vendor specializing in whole
home energy assessments. One of the benefits of this program for our customers who
heat with natural gas are generous rebates and incentives towards weatherization
services including no-cost air sealing, as well as 75% off-up to $2,000 towards the
ATTACHMENT
installation of approved insulation improvements, based upon the findings of the energy •
audit specialist. Our customers heating with oil and other sources are eligible for the
same home energy assessments, which includes health and safety checks, personalized
recommendations and a report identifying energy saving opportunities. Our non-gas
customers may be eligible for low interest loans through Next Step Living to procure the
same services as offered our natural gas customers.
8. Gift Certificate program
RMLD offers gift certificates in any denomination that can be applied to any RMLD
customer account.
•
0
Draft Code of Conduct;
The RMLD Board of Commissioners recognizes the importance of hearing public
comment, at the discretion of the Chair, on items on the official agenda as well as on
item(s) not on the official agenda. We ask that all questions or comments from the
public be directed to the Chair and that all parties, including members of the RMLD
Board, act in a professional and courteous manner when addressing the Board or
responding to comments. Once recognized by the Chair, all persons addressing the
Board shall state their name and address prior to speaking. It is the role of the Chair to
maintain order in all public comment or ensuing discussion.
Submitted by Frederick Van Magness
ATTACHMENT
® RMLD Board of Commissioners Committees and Assignments
April 24,2013
Audit(Including Town of Reading Audit) Recommend audit finding to the Board.
Philip Panno One member of Audit Committee meets at least semiannually with the
Robert Soli Accounting/Business Manager on RMLD financial issues.
Town of Reading Audit Committee-Sit on the Town of Reading Audit
Committee and select firm that performs annual financial audit or RMLD
pension most
This term expires on June 30,2013.
General Manager Search Committee Recommend the RMLD General Manager.
Not To Exceed One Year
John Stempeck Chair
Philip Pacino
Public Relations Committee From time to time review press releases and public relations programs.
Not To Exceed One Year
John Stempeck
David Talbot
Budget Committee Recommend Operating and Capital Budgets to the Board.
Robert Sub,Chair Recommend actuaries and actuary findings to the Board.
Philip Pacino Make recommendation to RMLD Board for legal counsel.
David Talbot
® AMgmi tubs Review and approve payables on a weekly basis. This position
Accounts Payable is rotational. It requires one signature.
David Talbot-April No Commissioner may serve more than three consecutive
John Stempeck-May
Philip Pacino-June years on this Committee and must take a year leave
Robert Soli-July before returning to this Committee.
Assienments Review and approve payroll. This position is rotational every four
Payroll-Four Month Rotation months. It requires primary signer and one back-up.
Philip Pacino,April-July No Commissioner can serve more than twee consecutive years
David Talbot,August-November on this Committee and must take a year leave before returning
Robert Soli,December-March to this Committee.
John Stempeck,April-July
® To: Kevin Sullivan
From: Energy Services
Date: May 9,2013
Subject: Purchase Power Summary-March, 2013
Energy Services Division (ESD)has completed the Purchase Power Summary for the
month of March, 2013.
ENERGY
The RMLD's total metered load for the month was 56,989,368 kwh, which is a 1.80%
increase from the March, 2012 figures.
Table I is a breakdown by source of the energy purchases.
TABLE 1
Amount of Coat of %of Total Total$ $as a
Resource Energy Energy Energy Costs %
(kWh) (S/Mwh)
Millstone#3 3,712,818 $6.99 6.51% $25,944 1.08%
Seabrook 5,891415 $8.22 10.34% $48,405 2.02%
Stonybrook Intermediate 944,429 $109.30 1,66% $103,221 4.31%
JP Morgan 6,286,150 $57.54 11.03% $361,6% 15.11%
Nex Era 6,435,000 $49.11 11.29% $316.015 13.20%
NYPA 2,068,825 $4.92 3.63% $10,179 0.43%
ISO Interchange 10,321,916 $54.28 18.11% $560,306 23.41%
NEMA Congestion 0 $0.00 0.00% -$75,383 -3.15%
Coop Resales 2,152 -$5,500.22 0.00% -$11,836 -0.49%
MacOuarie 8,858,000 $38.56 15.54% $341,648 14.27%
Summit Hydro 1,770,565 $57.55 3.11% $101,893 026%
Braintree Watson Unit "3,775 $150.65 0.78% $66,853 2.79%
Swift River Projects 2,027,887 $102.05 3.56% $206,955 8.65%
Constellation Energy 8,194,630 $40.59 14.38% $332,595 13.90%
Stonybrook Peaking 33,549 $154.11 0.06% $5,170 0.22%
Monthly Total 56.991,111 $42.00 100.00% $2,393,560 100.00%
ATTACHMENT
Table 2 breaks down the ISO interchange between the DA LMP Settlement and the RT •
Net Energy for the month of March, 2013.
Table 2
Amount Cost % of Total
Resource of Energy of Energy Energy
(kWh) ($IMwh)
ISO DA LMP • 13,833,426 56.38 24.27%
Settlement
RT Net Energy" -3,511,510 58.53 -6.16°/
Settlement
ISO Interchange 10,321,916 54.28 18.11%
(subtotal)
independent system Operator Day-Ahead Locational Marginal Price
•'Real Time Net Energy
CAPACITY
The RMLD hit a demand of 100,465 kW, which occurred on Much 7, at 7 pm. The
RMLD's monthly UCAP requirement for March, 2013 was 211,828 kWs.
Table 3 shows the sources of capacity that the RMLD utilized to meet its requirements.
Table 3 •
Source Amount(k Ws) Cost($/kW-month) Total Cost$ %of Total Cost
Millstone#3 4,991 45.52 $227,206 15.49%
Seabrook 7,742 49.44 $382,743 26.09%
Stonybrook Peaking 24,981 1.94 $48,486 3.31%
Stonybrook CC 42,925 3.81 $163,409
11.98%
NYPA 4,019 3.57 $14,347
Hydro Quebec 4,584 0.98%
4.52 $20,715 1.41%
Nextera 60,000 5.50 $330,000 22.50%
Braintree Watson Unit 10,520 11.07 $116,473 7.94%
ISO-NE Supply Auction 52,066 3.14 $163,536 11,15%
Total 211,828 $6.93 $1,466,915 100.00%
•
® Table 4 shows the dollar amounts for energy and capacity per source.
Table 4 Cost of
%of Amt of Energy Power
Resource Energy Capacity Total cost Total Cost (kWh) ($/kWh)
Millstone#3 $25.944 $227,206 $253,149 6.56% 3,712,818 0,0682
Seabrook $48,405 $382.743 $431.148 11.17% 5,891,415 0.0732
Stonybrook Intermediate $103221 $163,409 $266.630 6.91% 944,429 0.2823
Hydro Quebec $0 $20,715 $20,715 0.54% - 0.0000
JP Morgan $361.696 $0 $361,696 9.37% 6,286,150 0.0575
NextEra $316,015 $330,000 $646,015 16.73% 6,435,000 0.1004
` NYPA $10,179 $14,347 $24,526 0.64% 2,068,825 0.0119
ISO Interchange $560,306 $163,536 $723,842 18.75% 10,321,916 0.0701
Nemo Congestion -$75,383 $0 -$75,383 .1.95% - 0.0000
MacQuarie $341,548 $0 $341,548 8.85% 8,858,000 0.0386
` Summit Hydro $101,893 $0 $101,893 2.64% 1,770,565 0.0575
Braintree Watson Unit $66,853 $116,473 $183,326 475% 443,775 04131
Swift River Projects $206,955 $0 $206,955 5.36% 2,027,887 0.1021
Coop Resales 411,836 $0 411,836 -0.31% 2,152 -5.5002
Constellation Energy $332,595 $0 $332,595 8.62% 8,194,630 0.0406
Stonybrook Peaking $5,170 $48,486 $53,656 1.39% 33,549 1.5993
Monthly Total $2,393,560 $1,466,915 $3,660,475 100.00% 56,991.111 0.0677
' Renewable Resources 10.30%
RENEWABLE ENERGY CERTIFICATES(RECs)
The RMLD sold 12,613 2012 RECs (Quarter 1 and Quarter 2) for $582,097.75 in
January,2013. 750 Quarter I and 2 RECs remain banked for retirement.
Table 5 shows the amount of banked and projected RECs for the Swift River Hydro
Projects through March, 2013, as well as their estimated market value.
Table 5
Swift River RECs Summary
Period- January 2012-March 2013
Banked Projected Total Est.
RECs REO REO pollen
Woronocn 392 5,184 5,576 $211,777
Pepperell 384 434 B18 $44,580
Indian River 92 1933 2025 $105,364
Turners calls 781 91 872 $0
Grand Total 1,649 7,642 9,291 $361,722
TRANSMISSION •
The RMLD's total transmission costs for the month of March were $875,677. This is an
increase of 9.2% from the February transmission cost of$801,945. In March, 2012 the
transmission costs were$588,790.
Table 6
Current Month Last Month Last Year
Peak Demand(kW) 100,465 104,480 100,894
Energy(kWh) 56.991,111 53,918,775 56,054,267
Energy($) $2,393,560 $3,397,710 $2,585,840
Capacity($) $1,466,915 $1698,056 $1,337,034
Transmission($) $875,677 $801,945 $588,790
Total $4,736,152 $5.697,711 $4,511,664
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To: Kevin Sullivan
From: Energy Services
Date: May 21, 2013
Subject: Purchase Power Summary -April, 2013
Energy Services Division (ESD)has completed the Purchase Power Summary for the
month of April, 2013.
ENERGY
The RMLD's total metered load for the month was 52,462,603 kwh,which is a .04%
increase from the April, 2012 figures.
Table I is a breakdown by source of the energy purchases.
TABLE 1
Amount of Cost of %of Total Total$ $as a
Resource Energy Energy Energy Costs %
(kWh) ($IMwh)
Millstone M3 1,522,841 $6.99 2.88% $10,641 048%
Seabrook 5,708,122 $8.22 10.79% $46,893 2.11%
Stonybrook Intermediate 128,053 $142.71 0.24% $18,275 0.82%
JP Morgan 5,863,200 $57.75 11.08% $338,591 15.25%
NeatEra 6,749,000 $47.11 12.76% $317,933 14.32%
NYPA 1,910,786 $4.92 3.61% $9,401 0.42%
ISO Interchange 7,436,330 $47.63 14.06% $354,190 15.95%
NEW Congestion 0 $0.00 0.00% $9,533 0.43%
Coop Resales 12,400 $134.44 0.02% $1,667 0.08%
MacOuans 8,696000 $42.49 16.44% $369,451 16.64%
Summit Hydro 1,107,359 $56.08 2.09% $62,100 2.80%
Braintree Watson link 469,020 $1241 0.89% $5,823 0.26%
Swift River Projects 2,946880 $102.39 5.57% $301,720 13.59%
Constellation Energy 10,346800 $36.18 19.56% $374.368 16.86%
Stonybrook Peaking 0 $0.00 0.00% -$45 0.00%
Monthly Total 52,896791 $41.98 100.00% $2,220.542 1000%
Table 2 breaks down the ISO interchange between the DA LMP Settlement and the RT
Net Energy for the month of April, 2013.
Table 2 40
Amount Cost %of Total
Resource of Energy of Energy Energy
(kWh) ($/Mwh)
ISO DA LMP10,216,824 46.61 19.31%
Settlement
RT Net Energy" -2,780,494 41.28 -5.26%
Settlement
ISO Interchange 7,436,330 47.63 14.06%
(subtotal)
•independent system Operator Day-Ahead Locational Marginal Price
'•Real Time Net Energy
CAPACITY
The RMLD hit a demand of 91,391 kW, which occurred on April 2, at 8 pm. The
RMLD's monthly UCAP requirement for April, 2013 was 211,731 Ms.
Table 3 shows the sources of capacity that the RMLD utilized to meet its requirements.
Table 3
Source Amount(kWs) Cost($/kw-month) Total Coat$ %of Total Coal
Millstone#3 4,991 32.12 $160,333 11.27%
Seabrook 7,742 49.44 $382,738 26.89%
Stonybrook Peaking 24,981 1.99 $49,830 3.50%
Stonybrook CC 42,925 3.85 $165,053 11.60%
NYPA 4,019 3.57 $14,347 1.01%
Hydro Quebec 4,584 4.18 $19,139 1.34%
Nextera 60,000 5.50 $330,000 23.19%
Braintree Watson Unit 10,520 10.93 $115,032 8.08%
ISO-NE Supply Auction 51,969 3.59 $186,694 13.12%
Total 211,731 $6.72 $1,423,167 100.00%
Table 4 shows the dollar amounts for energy and capacity per source.
Table 4 Cost of
%of Amt of Energy Power
Resource Energy Capacity Total cost Total Cost (kWh) ($NWh)
Millstone e3 $10.641 $160,333 $170,974 CBS% 1,522,841 0.1123
Seabrook $46.893 $382,738 $429,631 11.79% 5,708,122 0.0753
Stonybrook Intermediate $18,275 $165,053 $183,328 5.03% 128,053 1 4317
Hydra Ouebec $0 $19,139 $19,139 0.53% - 0.0000
JP Morgan $338,591 $0 $338,591 9.29% 5,863,200 0.0577
Ne#Era $317,933 $330,000 $647,933 1778% 6,74A000 0.0960
` NYPA $9,401 $14,347 $23,748 0.65% 1,910,786 0.0124
ISO Interchange $354,190 $186,694 $540,884 14.84% 7,436,330 0.0727
Nemo Congestion $9,533 $0 $9,533 0.26% - 0.0000
MacOuade $369,451 $0 $369.451 10.14% 8,696,000 0.0425
" Summit Hydro $62,100 $0 $62,100 1.70% 1,107,359 0.0561
Braintree Watson Unit $5,823 $115,032 $120,855 3.32% 469,020 0.2577
e Swift River Projects $301,720 $0 $301,720 8.28% 2,946,880 0.1024
Coop Resales $1,667 $0 $1,667 005% 12,400 0.1344
Constellation Energy $374,368 $0 $374,368 10.27% 10,346.800 0.0362
Stonybrook Peaking -$45 $49,630 $49,785 1.37% - 0.0000
Monthly Total $2,220,542 $1,423,167 $3,643,709 100.00% 52,896.791 0.0689
" Renewable Resources 11.18%
RENEWABLE ENERGY CERTIFICATES (RECO
The RMLD sold 12,613 2012 RECs(Quarter 1 and Quarter 2) for$582,097.75 in
January, 2013. 750 Quarter I and 2 RECs remain banked for retirement.
Table 5 shows the amount of banked and projected RECs for the Swift River Hydro
Projects through April, 2013, as well as their estimated market value.
Table 5
Swift River RECs Summary
Period- January 2012-April 2013
Banked Protected Total Est.
REO PFO REO Dollan
Woronoco 392 5,184 5,576 $169,911
Pepperell 384 434 el8 $77,588
Indian River 92 1933 2015 $131,061
Turners Falls 781 91 872 $0
ILII Grand Total 1,649 7,642 9,791 $478,560
I
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TRANSMISSION
The RMLD's total transmission costs for the month of April were$716,410. This is a 40
decrease of 18.19% from the March transmission cost of$875,677. In April, 2012 the
transmission costs were $613,473.
Table 6
Current Month Last Month Last Year
Peak Demand(kW) 91,391 100,465 104,469
Energy(kWh) 52,896,791 56,991,111 52,565,631
Energy($) $2,220,542 $2,393,560 $2,154,730
capacity($) $1423,167 $1,466,915 $1,352,937
Transmission(1l) $716,410 $875,677 $613,473
Total $4,360,119 $4,736,152 $4,121,140
40
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READING MUNICIPAL LIGHT DEPARTMENT
To: Kevin Sullivan Date: May 9, 2013
From: Jane Parenteau
William Seldon
Subject: 2013 Request For Proposals (RFP) Wholesale Power Supply
In January 2007, the Reading Municipal Light Department (RMLD) Board of
Commissioners approved the RMI-D's Strategic Power Supply Plan developed
by the Energy Services Division (ESD).
The attached table shows the monthly maximum amounts of energy, in kW, the
RMLD is planning to purchase for 2014 through 2017. This table reflects the
laddering and layering approach the RMLD presented in the RMLD's Strategic
Power Supply Plan to the RMLD in January 2007. Using this approach, RMLD
purchases 25% of the projected energy requirement on a monthly basis for the
next four years.
The first two lines show the year and month in the planning period.
The next two lines show the On Peak Energy Entitlements (kW) and Off Peak
Energy Entitlements (kW) that were purchased from JP Morgan, Nextera, and
Exelon in 2010, 2011 and 2012.
The next 2 lines show the maximum amount of monthly kWs that the RMLD is
planning to purchase in the 2013 RFP. These amounts are the hourly amount of
energy which translate into kWhs by summing the On Peak periods (Hours 08 -
Hours 23) and Off Peak periods (Hours 01-07, 24, including all day Saturday and
Sunday).
The total amount of energy for the 48 month period from January, 2014 through
December, 2017 represents approximately 451,131 Mwhs and, based on today's
indicative pricing would result in contracts having a value of approximately
$21.9 million which is equivalent to approximately $48/Mwh.
The Future On Peak and Off Peak Purchases show the amounts that will be
purchased in future RFPs, which will occur in the future after further
presentation to the RMLD Board and the CAB.
i
The Total Requirement On Peak and Off Peak shows the sum of the amount of
power supply either purchased, proposed to be purchased before the end of
2013, and possible future procurements. It should also be noted that the Total
Requirement assumes approximately a 20% annual open position in the ISO-NE
Spot Market.
Per the Strategic Power Supply Plan, the ESD will issue an annual RFP for
additional power supply. ESD has been monitoring the forward energy prices as
well as the NYMEX Natural Gas futures. The NYMEX Natural Gas futures for
the balance of calendar year 2013 and beyond are projected to be in the mid $4.00
range through 2017. Per the ESD strategy, the RMLD would like to continue to
monitor the markets and procure the RMLD's energy needs for the period 2014-
2017 as reflected in the attached table.
RMLD intends to request indicative pricing for fixed and HR Index products
from the following suppliers, Nextera, International Power, PSEG, Merrill Lynch,
Morgan Stanley, J P Morgan, Dominion, Shell, PPL, Macquarie, Exelon, Hydro
Quebec US and BP. These entities have recently been contacted by other
municipals for pricing or have produced indicative pricing in the past. After
receiving the indicative quotes from the suppliers ESD will analyze the pricing
and short list those entities which best fit the RMLD's requirements.
The ESD will monitor the natural gas market and issue an RPP for energy in the
near future. In the RFP the ESD will request pricing for both fixed price energy
contracts as well as Heat Rate Index pricing. Once the indicative pricing has
been submitted, the RMLD will determine whether to purchase fixed price
energy or Heat Rate Index pricing. As in the past, the RMLD will have contracts
negotiated prior to receiving the indicative pricing.
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121 PM
READING MUNICIPAL LIGHT DEPARTMENT
FY 13 CAPITAL BUDGET VARIANCE REPORT
FOR PERIOD ENDING APRIL 30,2013
REP
ACTUAL YTD ACTUAL ANNUAL
COST COST BUDGET REMAINING
9 PROJECT DESCRIPTION TOWN APRIL THRU 4130113 AMOUNT BALANCE
E&0 ConalmuctionSystem Projects
1 Essex Street-Reconducmring LC 4,273 4,473 197,855 193.382
2 4W13 OH Reconductoring-West Street W 3,819 18.427 188,193 169,766
3 Upgrading of Old Lyna ld Center URDs (Partial CARRYOVER) LC 137 121,691 492,143 370,452
5 Shady Lane Area-Recooductoring W 22,785 134135 199,042 64,907
6 Federal Street-Reconductoring W 20.688 144,705 175,565 30,860
Total System Projects
Station Upgrades
Station#4
8 Relay Replacement Project-(Partial CARRYOVER) R 119,309 119,309
9 Station 4 Getaway Replacement-4W13 R 4.430 161,779 157,349
Total Station Projects
SCADA Projects
10 Station 5 RTU(Remote Terminal Unit)Replacement W 56,163 56,163
4 Station 4 RTU(Remote Terminal Unit)Replacement(Partial CARRYOVER) R 853 150.430 80,653 (69,777)
Total SCADA Projects
New Customer Service Connections
Service Installations-Commercial/Industrial Customers ALL 1,121 7,695 63.074 55379
�wJervice Installations-Residential Customers ALL 26.263 199.595 207.923 8,328
Total Service Connections
14 Routine Construction
Various Routine Contruction ALL 141,337 1,550,562 988.211 (562.351)
Total Construction Projects 221,286 2,336,144 2,929,910 593,767
Other Projects
15 GIS 5,683 77311 97495 20,184
16 TransfonnerslCapacitom Annual Purchases 462 799 284,000 (178.799)
17A Meter Annual Purchases 78,997 49,710 (29,287)
17B Meter Upgrade Project-(Partial CARRYOVER) 63,113 555.489 564,416 8,926
17C Meter Upgrade Project-Commercials 4310 427322 551.853 124,531
18 Purchase Vehicles 65,000 65,000
19 Purchase Line Department Vehicles 474,861 570000 95.139
20 Purchase New Pole Dolly 14771 14,771 12.000 (2,771)
21 Automated Building Systems 150.000 150,000
22 Engineering Analysis software&data conversion-(CARRYOVER) 76,789 76.789
23 Gal Station Generator 55,000 55,000
24 Capital Repairs-Station One 400,000 400,000
25 New Carpeting 35.000 35.000
26 Water Heater Demand Response Technology 200,088 336,611 136,523
27 Hardware Upgrades 1,397 74,581 126,629 52,048
28 Software and Licensing 79315 119002 39,687
Total Other Projects 89,274 2,415,534 3493,505 1,047,971
TOTAL FY 13 CAPITAL PROJECT EXPENDITURES 310,560 4,781,678 6,423,416 1,641,738
ATTACHMENT
Reading Municipal Light Department
Engineering and Operations
Monthly Report
April 2013
FY2013 Capital Plan
E&O Construction -Svstem Projects
1 Reconductoring of Essex Street, Lynnfield Center- Line Department: Framing for
messenger. Prep for cut and kick.
2 4W13 OH Reconductoring Project, West Street, Wilmington- Engineering Labor.
switching. Line Department., reconductoring.
3 Upgrading of Old Lynnfield Center URDs- (Phase 1 Completed). Engineering
Labor., Bid activity.
5 Shady Lane Drive Area, Wilmington-Reconductoring - Line Department:
Framing for primary and secondary;make ready work. Install and energize triplex
cable; transfer services. Dead end and install spacers. Install transformers
6 Federal Street, Wilmington- Reconductoring - Line Department., Make ready
work;framing for secondary cable; transfer services; triplex wire pull, hang spider rope.
Station Upgrades
8 Station 4 Relay Replacement Project - Reading-No Activity.
9 Station 4 Getaway Replacement -4W13- No Activity.
SCADA Projects
10 Station 5 RTU Replacement, Wilmington - No Activity.
4 Station 4 RTU Replacement-Technician labor.
New Customer Service Connections
12 Service Installations-CommerciaYindustrial Customers-This item includes new
service connections, upgrades, and service replacements for the commercial and
industrial customers. This represents the time and materials associated with the
replacement of an existing or installation of a new overhead service, the connection of
an underground service, etc. This does not include the time and materials associated
with pole replacements/installations, transformer replacements/installations, primary or
secondary cable replacementslinstallations, etc.This portion of the project comes
under routine construction. No Activity.
V
May 22,2013 1
13 Service Installations—Residential Customers—This item includes new or
upgraded overhead and underground services, temporary overhead services, and
large underground development.
Routine Construction:
14 Routine Construction—The drivers of the Routine Construction budget category
YTD are listed. This is not an inclusive list of all items within this category.
Pole SettinglFransfers $316,641
Maintenance Overhead/Underground $384,425
Projects Assigned as Required $264,814
Pole Damage includes knockdowns some reimbursable $79,768
Station Group $14,623
Hazmat/OilSpills $1,638
Porcelain Cutout Replacement Program $0
Lighting Street Light Connections $23,456
Storm Trouble $134,368
Underground Subdivisions $50,404
Animal Guard Installation $35,602
Miscellaneous Capital Costs $244,821
TOTAL $1,550,562
'In the month of April zero (0) cutouts were charged under this program. Approximately
15 cutouts were installed new or replaced because of damage making a total of 15
cutouts replaced this month.
May 22,2013 2
Reliability Revort
Two key industry standard metrics have been identified to enable the WILD to measure and track
system reliability. A rolling 12-month view is being used for the purposes of this report.
Customer Average Interruption Duration Index(CAIDI) measures how quickly the RMLD
restores power to customers when their power goes out.
CAIDI =Total of Customer Interruption Duration for the Month in Minutes a Total Number
of Customers Interrupted.
WILD 12-month system average outage duration: 65.02 minutes
RMLD four-year average outage (2006-2009): 50.98 minutes per outage
On average, RMLD customers that experience an outage are restored in 65.02 minutes.
120.00
a 100.72
100.00 89
78.30
80.00 78.82
d
0 60.00
E 40.00
0
w
V 20.00
0.00
!*a� 30 IV PO -i' cp, e" qe
Mwthb minute per outage
RMLD 12 month system average stage Aurabon 85.02
RMLD/year average outage durabm 50.98 20062009
May 22,2013 3
System Average Interruption Frequency(SAIFI)— Measures how many outages each
customer experiences per year on average. ..�
SAIFI =Total Number of Customers Interrupted =Total Number of Customers
RMLD 12-month system average: 0.30 outages per year
RMLD four-year average outage frequency: 0.62
The graph below tracks the month-by-month SAIFI performance.
0.90 0,84
0.80
069
c
0.70
a
0.60
U 050
C
S 0.50
0
� 0.40 .39
a
c 0.30 — — -
19
0.20 � 1
0.09
0.10
0.00
RMLD monthly outage lrequenry
RMLD 12 month system average outage heguency 30
—RMLD 4 year ayerage outage heguency.82(2008-2012)
Months Between Interruptions (MBTI)
Another view of the SAIFI data is the number of months RMLD customers have no interruptions.
At this time, the average RMLD customer experiences an outage approximately every 40
months.
May 22,2013 4
Dc May 6. 2013
'ro: RMLB, Kc%in Sullivan., Jeanne Foil
Fr: Bob Foumier
Sj: March 31, 2013 Report
The results for the first nine months ending March 31, 2013, for the fiscal year
2013 will be summarized in the following paragraphs.
1) Change in Net Assets: (Page 3A)
For the month of March, the net income or the positive change in net assets was
$233.233, increasing the year to date net income to $2,669,995. The year to date
budgeted net income was $2,104,650 resulting in net income being over budget
by $565,345 or 26.86%. Actual year to date fuel revenues exceeded fuel expenses
by $208,857.
2) Revenues: (Page 11 B)
Year to date base revenues were under budget by $1,463,943 or 4.0%. Actual
base revenues were $34.8 million compared to the budgeted amount of$36.3
million.
3) Expenses: (Page 12A)
*Year to date purchased power base expense was under budget by $1,452,916 or
6.37%. Actual purchased power base costs were $21.3 million compared to the
budgeted amount of$22.8 million.
'Year to date operating and maintenance (O&M) expenses combined were over
budget by $344,138 or 3.79%. Actual O&M expenses were $9.4 million
compared to the budgeted amount of$9.1 million.
'Depreciation expense and voluntary payments to the Towns "ere on budget.
4) Cash: (Page 9)
"Operating Fund was at $10,910.067.
• Capital Fund balance was at $2,913.997,
• Rate Stabilization Fund was at $6.689.233.
• Deferred Fucl fund was at $_2.478901.
• I nergy C'onser%-ation Fund %%us at $263.663.
5) Gencral Information:
fear to date k%%h sales 1 page 5) %sere i ,8.710.1 54 %%hick is 14.5 million Wit or
1
_.8".1. :11leenl [as( %ear's actual figure. 6.\11rc%enucs uilleetal %k1 recti
$38.556 bringing the lolal CUIICCICd sines inception In $1.835.63q,
4 6) Budget Variance:
Cunuthti%eh, the the di%isions %%crc mcr budget b5 5350.674 m 2.41".,.
ATTACHMENTS
FINANCIAL REPORT
MARCH 31 , 2013
ISSUE DATE : MAY 612013
TOW 09 READING, MASSACHUSETTS
MUNICIPAL LIGHT DEPARTMENT
BUSINESS-TYPE PROPRIETARY PIMD
STATEMENT OF MET ASSETS
]/31/13
PREVIOUS YEAR CURRENT Yi.AA
ASSETS
CURRRNT
UNRESTRICTED CASH (BCH A P.9) 9.507,736.93 10,913,06].1]
RESTRICTED CASH (SCH A P.9) 18,566.161.37 10.613,555.82
RECEIVABLES, NET (SCM B P.10) 6,892,106.83 6,399,705.45
PREPAID EXPENSES (SCM B P.10) 1.619,011.27 1.123,215.63
INVENTORY 1,132,476.25 1,683,275.62
TOTAL CURRENT ASSETS l],998.]05.53 10.533.869.20
NONCVRREMI
INVESTMEW IN ASSOCIATED CO (BCM C P.2) 61,57{.36 16,958.35
CAPITAL ASSETS. NET (SCM C P.2) 67.982,069.06 70.397,296.67
TOTAL NONCURRENT ASSETS 68.06].623.66 70.111.}{3 82
TOTAL ASSETS 306 A63.NB.97 110.978.091.30
LIABILITIES
CURRENT
ACCOUNTS PAYABLE 6,895,137.09 6,287.091.66
CUSTOMER DEPOSITS 609.885.37 676.900.53
CUSTOMER ADVANCER FOR CONSTRUCTION 368.679.91 131,025.95
ACCRUED LIABILITIES 1,222.183.70 1.388,860.36
TOTAL CURRENT LIABILITIES 7.075.986.90 0.]87,6]8.70
NONCDRRSNT
ACCRUED EMPLOYEE COMPENSATED ABSBNC68 2.931,698.5E 2,986.360.21
TOTAL NONCURRENT LIABILITIES ].9l{ 698.58 2.986.360 21
TOTAL LIABILITIES 30.030.6$5 {B 11.771.038.91
NET ASSETS
INVESTOD IN CAPITAL ASSETS, NET OP RELATED DEBT 67.983.069.08 70.397,286.67
RESTRICTED FOR DEPRECIATION PDND (P.9) 3.805.277.81 3.913.997.27
UNRESTRICTED 31,164,316.57 25,892,771.45
TOTAL NET ASSETS 11.31 96.011.613.69 99.204,0$5.39
TOTAL LIABILITIES AND NET ASSETS 106.012,338.97 110.978.091.)0
TOM OP READING, MASSACHUSETTS
MUNICIPAL LICK DB
NONCURRENT ASSET SCHEDULE
3/31/13
SCHEDULE C
PREVIOUS YEAR CURRENT YEAR
SCHEDULE OF INVSSTN S IN ASSOCIATED COMPAN I38
NEW ENGLAND HYDRO ELECTRIC 12,631.19 2,975.76
NEW ENGLAND HYDRO TRANSMISSION 68,963.17 63,982.61
TOTAL INVESTMENTS IN ASSOCIATED COMPANIES 61.576 36 66.95 .1535
SCHEDULE OF CAPITAL ASSETS
LAND 1,265,861.33 1,265.842.23
STRUCTURES AND IIPROVEMENTS 6,644,019.26 6,791,726.53
EQUIP"" AND FURNISHINGS 12,938,744.32 13,097,181.31
INFRASTRUCTURE 47.133.663.29 69.261.538.60
TOTAL CAPITAL ASSETS, NET 67.982.069.08 70397186.67
TOTAL NONCURRENT ASSETS 68.063,623.66 70666.265.02
TOWN OP R[ADINO, NA98ACUTISMI8
NIMICIPAL LIGHT D9PAMKRNT
"IS
CURSORS
TYPE PROPRIETARY
ANO9DND
kw BTATSMSNT 0/ RBV6N0[8, SSPA19[8 AND [9 IN /URO NET A996T8
]/31/11
NORTH NONAN WBT YEAR CUBISM TRANS TTD \
LAHT YEAR CORR9DR YEAR TO VATS TO OAT[ CNANON
OPERATING RNSNOiS: (RICH D P.111
BARE BEMIDJI 3,639.365.28 3,507,589.66 16,155,202.66 36,971,630.11 2.10\
Im REVEIIUi 2,444,218.66 2,979,311.50 27,780,917.32 27,097,166.66 -2.66\
PURCRA9SD POWER CAPACITY 110,017.681 166,132.52 (99,517.55) 1,631.663.68 -1738.39\
FORFEITED DISCO OUT 8 68.675.63 73,059.56 705,625.96 766,575.31 5.52\
W w CONSERVATION REVENUE 52,033.30 $3,336.09 656.261.18 510,183.53 16.26\
OAF( REVENUE, 52.090.11 56,181.05 526,196.67 518,556.53 2.76\
MIA CREDIT (62.960.97) 1116.731.90 (523,361.35) (558.5]2.26) 6.766
TOTAL OPERATING REVENUES 6,166,192.13 6,716,066.00 62,999,385.99 66,555.651.71 2.95\
OPERATING EXPENSES: (8CH i P.12)
PURCHASED POWER BANE 1,939,265.12 2,290,711.93 18,706,769.55 21,366,162.35 13.66\
PURCHASED POWER FURL 2,595,860.21 2,393,560.37 26,213,566.70 36,329,977.97 -6.68\
OPERATING 725,216.19 913,679.50 6,442,006.72 7,393.273.66 16.06\
RAINTINANCE SHS,279.62 291,097.67 2,155,550.13 2,060,007.99 -5.36\
DEPRECIATION 296,027.67 305,669.19 2,666,267.23 2,769,223.63 3.19\
VOLUNTARY PAY1mP[S TO TOWNS 111 000.00 116,000.00 1,013,196.00 1.019.303.00 0.61\
TOTAL OPERATINO NIPESSI9 5,836,626.51 6,309,310.65 59,313.306.33 60,878,026.77 2.66\
OPERATING INCOME 369,563.62 606,567.55 3,696.091.66 3,977,626.96 7.90\
LWORATIHO REVENUER (EIPEW8NB1
CONTRIBUTIONS IN AID OF CONST 0.00 7,671.80 65,766.66 112,771.17 166.52\
BETTER OR IMEMPIENT TO RNADINO (183,929.751 (166,705.56) (1,656,667.75) (1,699,070.26) 2.70\
INTERNET INCOME 5,336.60 2.200.63 69,921.38 23,152.11 -66.55\
INTEREST NEPENNE (501.11) (253.88) (6,229.69) (3.363.12) -66.01\
OTHER (ND)BE AND INSIST) 6,691.26 5.971.93 287,119.38 258.679.32 -9.03\
TOTAL NONOPERATINO REP (ZIP) (176,501.02) 1173.315.22) (1,258,020,6 4) 11,307.629.56) 3.93\
CHANGE IN NET A98iT8 17y,O61.60 2]3.]]3.]] 1,638,061.02 31669.995.60 9.96\
NET ASSETS AT BEGINNING OF TUBE 93,603,502.67 96,536,059.99 3.136
NET ARABIA AT END OI 3ARCN 96 031 663.69 99.206.055.39 3.306
TOW OF READING. MASSACHUSETTS
MUNICIPAL LIGHT DEPARTMENT
BU -TYBE BRANDS CHARY FUND
STATEMENT OF REVENUES,
UE9. RXPEN9RB AND CHAI90E8 IN FUND NES A998S8
/J1/il
ACTUAL BUDGET
YEAR TO DATE YRAR TO DATE VARIANCE• CNANGR
OPERATING REVENUES: IS" P P.110)
SASE REVENUE 14,871,638.11 35,335,583.00 (1,463.943.89) -4.03%
PURL REVENUE 37,097,366.84 34,070.493.00 3,036.073.84 13.56%
PURCRAEED POKER CAPACITY 1,631,463.68 11646,333.00 (15.358.33) -0.93%
FORFEITED DISCOUNTS 744,575.31 799,383.00 (54.806.69) -4.86\
ENERGY CONSERVATION REVE91R 530,383.53 543,639.00 (13,355.48) -3.44%
DAN RESOUNDS 538,556.53 543,639.00 (5,083.47) 4.93%
NYPA CREDIT (558.533.16) (534.997.00) (33.535.36) 6.39%
TOTAL OPERATING REVENUES 64.655,451.73 63.414,560.00 1.440,891.73 3.37%
OPERATING EXPENSES: IBM 0 P.13A)
PURCHASED PONES, WE 31,346,163.35 33,799,079.00 (1,453,916.65) -6.37%
PURCHASED POKER PURL 36,339,977.97 34,433.133.00 1,907,794.97 7.61%
OPERATING 7,393,373.94 7,173,868.00 330,404.84 3.07%
HAINTINANCR 3,040,007.99 1,916,374.00 133,733.99 6.46%
DEPRECIATION 3,749,333.63 3,737,503.00 11.719.63 0.43%
VOLUNTARY PAYMENTS TO TOWS 1.019.383.00 1.036.000.00 (6.617.00) -0.64%
TOTAL OPERATING UPRISES 60,878,036.77 60,073,907.00 804,119.77 1.34%
OPERATING INCOME 3,977,434.96 3,340,653.00 636,771.96 19.06%
NONOPBRATINO REVENUES (EXPRN6R8)
CONTRIBUTIONS IN AID OF CONST 113,771.77 300,000.00 (187.336.33) -63.41%
RETURN ON INVESTNBNT TO READING (1,699.070.34) (1.698.750.00) (330.34) 0.014
INTERESI IMCONR 33,351.71 74,997.00 (51,644.39) -68.86%
INTEREST REVERSE (3,363.13) (3,350.00) (1,113.13) 49.47%
OTHER 1739E AND AMORT) 358,879.33 90,000.00 169,979.33 167.64%
TOTAL NONGPERATING REV (EXP) (1.307.439.56) (1.336.003.00) (71.436.561 5.78%
CHANCE IN NET ASSETS 3,669,995.40 3,104.650.00 565,345.40 36.06%
Nei ASSETS AT BEGINNING OF YEAR 96,534,059.99 96,534,059.99 0.00 0.00%
NET ASSETS AT END OF NARCH 99.304.055.39 98,630.709.99 565.345.40 0.57%
• I 1 ACTUAL UNDER BUDGET
TONE OF READING, MASSACHUSETTS
MUNICIPAL LIGHT DEPARTMENT
RECONCILIATION OF CAPITAL FUNDS
]/31/13
SOURCE OF CAPITAL FUNDS:
DEPRECIATION FUND BALANCE 7/1/11 1,635,305.70
CONSTRUCTION FUND BALANCE 7/1/11 1,000,000.00
INTEREST ON DEPRECIATION FUND FY 13 5.161.53
DEPRECIATION TRANSFER PY 13 2.769.111.61
TOTAL SOURCE OF CAPITAL FUNDS 71389.589.55
USE OF CAPITAL FUNDS:
LESS PAID ADDITIONS TO PLANT THEO MARCH 4,475,592.58
GENERAL LEDGER CAPITAL FUNDS BALANCE 3/31/13 1.913.997.17
TOWN Of READING. MASSACHUSETTS
MUNICIPAL LIGHT DEPARTMENT
BALES Of KILOWATT HOURS
31 31/13
MONTH MONTH LAST YEAR CURRENT YORK YTD \
SALES OF ELECTRICITY: LAST YEAR CURRENT YEAR TO DATE TO DATE CHANGE
RESIDENTIAL SALES 18,459,101 19,335,009 193,936,516 301,487,139 3.09\
CONN. AND INDUSTRIAL SALES 31,765,933 33,163,730 307.109,139 311,611.076 3.13\
PRIVATE STREET LIGHTING 74,101 73,415 657,990 659,301 0.30\
TOTAL PRIVATE CONSUMERS 50.399,136 51.464.154 501.703.645 515.757.518 3.00\
MUNICIPAL SALES:
STREET LIGHTING 337,506 330,931 3,150,771 3,144,401 -0.30\
MUNICIPAL BUILDINGS 816,143 901,517 7,374,391 7,553,774 1.04\
TOTAL XQGTCIPAL CONSUMERS 1.053.648 1.330.430 9.435.061 9.695,175 3.90\
SALES FOR RESALE 347,963 347,355 3.545.350 11555,131 0.33%
SCHOOL 1,363,637 11111,500 10,494,176 10,719,330 3.15\
TOTAL KILOWATT HOURS SOLD 53.554.384 54.145.355 534.165.341 530.730.154 3.75\
TONE OF READING, NAUTACHVSXTTS
MUNICIPAL LIGHT DEPARTMENT
KILOWATT HOURS SOLD BY TOM
]/31/13
MOWN TOTAL READING LYNNPIHLO NO.RSADINO NILMINOTON
RBSIDZITIAL 19,228,009 6,247,836 2,110,613 6,559,518 5.900,222
CO101 6 IND ]2,162,)30 4,360,677 2561550 5,114,512 22,420,991
PVT ST LIGHTS 73,415 13,433 1,360 21,640 16,982
PUB ST LIGHTS 216,921 80,536 32,500 41,238 44,647
MMI RIDGE 981,517 278,596 242,139 150,294 310.486
SALES/RESALE 217,255 217,255 0 0 0
SCHOOL 1,313,508 459,106 282,973 176,000 399,429
TOTAL 51.245.355 11.667.441 ],25).91510.063.222
YEAR TO DATE
RESIDENTIAL 201,467,139 63,057,051 28,856,017 46,174,699 63,39),3)2
Coal 6 IND 111,611,078 ]9,48),763 2,447,179 41,627,072 223,049,064
PVT ST LIGHTS 659,301 122,113 12,240 192,108 332,840
PUB ST LIGHTS 2,144,401 724,824 292,460 366,134 760,983
HURT SLOGS 7,553,774 1,975,087 1.403,661 1,406,618 2,760,400
SALES/RESALE 2,555,131 21555,131 0 0 0
SCHOOL 10,719,330 3,770,557 2,336,632 1,378,680 3,233,261
TOTAL 538.710.154 111.693.52635.118.189 96,14).311 ]93,511.9]8
LAST YEAR
TO DATE
RESIDENTIAL 193,936,511 60,846,925 27,426,612 45,]16,]17 60,316,662
CORK 6 IND 307,109.139 39.IGS,171 2,480,135 47,36),98) 218,155,846
PVT ST LIGHTS 657,990 125,405 12,240 194,164 326,161
PUB BY LIGHTS 2,150.771 724.314 292,062 359,166 775,219
HDNI RIDGE ),2)4,291 11900,127 1,239,233 11100,669 2,734,252
SALES/RESALE 2,545,358 2,545,356 0 0 0
SCHOOL 10,494,176 3,739,195 2,290,284 1,346,560 3,118,137
TOTAL 524.168.243 108.966.503 33.)40.566 96.014.863 285.626,2R7
NILOHATT HOURS BOLD TO TOTAL
MOWN TOTAL READING LYNNPIHLD NO.READINO NILMINOTON
RESIDENTIAL 35.15\ 11.52% 4.50% 8.41% 11.02%
COMM c IND 59.29% 8.04% 0.48% 9.43% 41.34%
PVT ST LIGHTS 0.14% 0.03% 0.00% 0.04% 0.08%
POB ST LIGHTS 0.44% 0.15% 0.06% 0.08% 0.15%
MUNI SLOGS 1.80% 0.51% 0.45% 0.20% 0.56\
SALES/RESALE 0.46% 0.46% 0.00% 0.00% 0.00%
SCHOOL 2.42% 0.85% 0.52% 0.32% 0.71%
TOTAL 100.00\ 21.554 6.014 18.56\ S1.RR\
YEAR TO DATE
RESIDENTIAL 37.40% 11.70% 5.16% 5.57% 11.77%
CORN 6 IND 58.21% 7.33% 0.45% 9.03\ 41.40%
PVT ST LIGHTS 0.12% 0.02% 0.00% 0.04% 0.06%
PUB ST LIGHTS 0.40% 0.13% 0.05% 0.01% 0.15%
HUNT SLOGS 1.40% 0.37% 0.16% 0.26% 0.53%
SALES/RHSALR 0.47% 0.47% 0.00% 0.00% 0.00%
SCHOOL 2.00% 0.70% 0.44% 0.26% 0.60%
TOTAL 100.00\ 30.)2% 6.56\ 18.23% 51.49%
T YEAR
TO DATE TO D
RESIDENTIAL 37.01% 11.61% 5.23\ 6.65% 11.51%
CORN 4 IND 58.59% 7.46% 0.47% 9.04% 41.62%
PVT ST LIGHTS 0.12% 0.02% 0.00% 0.04% 0.06%
PUB ST LIGHTS 0.41% 0.14% 0.06% 0.07% 0.14%
MMI SLOGS 1.19% 0.36% 0.241 0.27% 0.52%
SALES/RESALE 0.49% 0.194 0.00% 0.00% 0.00%
SCHOOL 2.00% 0.71! 0.41% 0.26% 0.594
TOTAL 100.00% 20.191 6.49\ SB.3l% 51.11\
TOM OF REACTED, MAS SACHUSETT6
MUNICIPAL LIGHT DEPARTMENT
FORMULA 3/3 INCOME
l/11/1l
TOTAL OPERATING REVENUES (P.3) 66.855,951.73
ADD:
POLE RENTAL 0.00
INTEREST INCOME ON CUSTOMER DEPOSITS 982.52
LESS:
OPERATING EXPENSES (P.3) (60,818.026.19)
CUSTOMER DEPOSIT INTEREST EXPENSE (3,363.12)
FORMULA INCOME (LOSS) 1,915.099.]6
DNP
TOW OF REAPING, MASSACHUSETTS
MUNICIPAL LIGHT DEPARTMENT
GENERAL STATISTICS
3/31/13
MONTH OF NORTH OF \ CHANGE Y6AA THRU
MAR 1011 MAR 1013 1011 1013 MAR 0012 MMR 1013
SALE OF FNH IP.5) 51,884,304 54,145,355 -3.60\ 1.70\ 514,168,141 530,730,154
EMM PURCHASED 56,054,161 56,991,111 -0.96\ 1.D1\ 543,710,814 554,659,300
AVE BASH COST PER RMH 0.034418 0.040194 -7.11\ 11.39\ 0.034549 0.038405
AVE BASE SALE PER ANN O.O65036 0.064661 1.34\ -0.66\ 0.065161 0.064719
AVE COST PER ANN 0.000549 D.081193 -5.00\ -0.56\ 0.086440 0.065956
AVE SALE PER ANN 0.115036 0.119584 -1.49\ -1.65\ 0.118161 0.115010
FUEL CHANCE REVENUE (P.3) 1,644,110.46 1,979,311.50 -11.13\ -2.46\ 17,780,917.31 17,097,366.04
LOAD FACTOR 76.11\ 77.71\
PBAE LOAD 100,094 100.465
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Dt May 29, 2013
• To: RMLB, Kevin Sullivan., Jeanne Foti
Fr: Bob Fournier
Sj: April 30, 2013 Report
The results for the first ten months ending April 30, 2013, for the fiscal year 2013
will be summarized in the following paragraphs.
1) Change in Net Assets: (Page 3A)
For the month of April, the net income or the positive change in net assets was
$305,074, increasing the year to date net income to $2,975,070. The year to date
budgeted net income was $2,677,891 resulting in net income being over budget
by $297,179 or 11.1%. Actual year to date fuel revenues exceeded fuel expenses
by $570,288.
2) Revenues: (Page IIB)
Year to date base revenues were under budget by $1,593,140 or 3.98%. Actual
base revenues were $38.4 million compared to the budgeted amount of$40.0
million.
3) Expenses: (Page 12A)
*Year to date purchased power base expense was under budget by $1,533,433 or
6.13%. Actual purchased power base costs were $23.5 million compared to the
budgeted amount of$25.0 million.
*Year to date operating and maintenance (O&M) expenses combined were over
budget by $136,711 or 1.35%. Actual O&M expenses were $10.3 million
compared to the budgeted amount of$10.2 million.
*Depreciation expense and voluntary payments to the Towns were on budget.
4) Cash: (Page 9)
*Operating Fund was at$10,113,339.
* Capital Fund balance was at$2,913,871.
* Rate Stabilization Fund was at$6,690,230.
* Deferred Fuel Fund was at$2,840,332.
* Energy Conservation Fund was at$291,703.
5) General Information:
Year to date kwh sales (Page 5) were 592,741,780 which is 15.3 million kwh or
2.66%, ahead last year's actual figure. GAW revenues collected ytd were
$592,481 bringing the total collected since inception to $1,889,564
® 6) Budget Variance:
Cumulatively, the five divisions were over budget by $144,586 or.89%.
FINANCIAL REPORT
APRIL 30, 2013
ISSUE DATE: MAY 29, 2013
TOWN OF READING, MASSACHUSETTS
MUNICIPAL LIGHT DEPARTMENT
BUSINESS-TYPE PROPRIETARY FUND
STATEMENT OF NET ASSETS
4/30/13
PREVIOUS YEAR CURRENT YEAR
ASSETS
CURRENT
UNRESTRICTED CASH (SCH A P.9) 10,156,360.45 10,116,339.57
RESTRICTED CASH (SCH A P.9) 19,128,107.64 19,312,057.99
RECEIVABLES, NET (SCA B P.10) 7,371,254.30 7,925,011.36
PREPAID EXPENSES (SCH B P.10) 1,300,983.51 1,194,150.$4
INVENTORY 1,417,191.60 1,521,231.56
TOTAL CURRENT ASSETS 39.3)3.]97.51 40,069,581.02
NONCURRENT
INVESTMENT IN ASSOCIATED CO (SEH C P.2) 61,574.36 43,074.63
CAPITAL ASSETS, NET (SCH C P.2) 68,069,025.39 70,397,902.70
TOTAL NONCURRENT ASSETS 68.130.599.]5 70.440,977.33
TOTAL ASSETS 107.504,397.26 110.510.558.35
LIABILITIES
CURRENT
® ACCOO S PAYABLE 5,745,418.65 5,502,176.60
CUSTOMER DEPOSITS 615,040.37 600,425.24
CUSTOMER ADVANCES FOR CONSTRUCTION 358,279.94 443,355.95
ACCRUED LIABILITIES 1,222,683.70 1,389,110.36
TOTAL CURRENT LIABILITIES ],941,412.66 8,015,068.15
NONCURRENT
ACCRUED EMPLOYEE COMPENSATED ABSENCES 2,934,698.58 2,986,360.21
TOTAL NONCURRENT LIABILITIES 2.934.698.50 2.986,360.21
TOTAL LIABILITIES 10.876.121.24 11.001,428.36
NET ASSETS
INVESTED IN CAPITAL ASSETS, NET OF RELATED DEBT 68,069,025.39 70,397,902.70
RESTRICTED FOR DEPRECIATION FUND (P.9) 3,779,330.55 2,913,071.77
UNRESTRICTED 24,759,920.08 26,197,355.52
TOTAL NET ASSETS (P.3) 96.628,276.03 99.509,129.99
TOTAL LIABILITIES AND NET ASSETS 107,504.397.26 110,510,550.35
AMN
I11
TOWN OF READING, MASSACHUSETTS
MUNICIPAL LIGHT DEPARTMENT
NONCURRENT ASSET SCHEDULE
4/30/13
SCHEDULE C
PREVIOUS YEAR CURRENT YEAR
SCHEDULE OF INVESTMENTS IN ASSOCIATED COMPANIES
NEN ENGLAND HYDRO ELECTRIC 12,631.19 2,975.74
NEW ENGLAND HYDRO TRANSMISSION 48,943.17 40,09B.89
TOTAL INVESTMENTS IN ASSOCIATED COMPANIES 61.514.36 43,014.63
SCHEDULE OF CAPITAL ASSETS
LAND 1,265,842.23 1,265,942.23
STRUCTURES AND IMPROVEMENTS 6,714,259.24 6,799,247.31
EQUIPMENT AND FURNISHINGS 12,950,273.39 13,166,185.46
INFRASTRUCTURE 4],138,650.53 49,166,627.70
TOTAL CAPITAL ASSETS, NET 68,069,025.39 ]0.391 902 A0
TOTAL NONCURRENT ASSETS 68,130,599.]5 ]0,440,9]].33
131
TOWN OF READING, NA93ACHUSBIYE
MUNICIPAL LIGHT DEPARTMENT
8
USINES9-TYPE PROPRIETARY POND
STATEMENT OP REVENUES, EXPENSES AND CNAN089 IN FUND NET ASSETS
4/30/13
MONTH MONTH LAST YEAR CURRENT YEAR YTD %
LAST YEAR CURRENT YEAR TO DATE TO DATE CNANGE
OPERATING REVENUES: TECH D P.13)
RAZOR REVENUE 3,486,681.36 3,525,290.99 37,641,804.02 38,396,929.10 2.Ol%
PUHL REV.E 2,520,368.89 2,695.077.57 30,309,286.21 29,792,444.41 -1.71%
PURCNRSBD POWER CAPACITY (10,113.56) (170.509.08) (109,691.11) 1,452,954.60 -1424.59%
FORFEITED DISCOUNTS 68,066.18 ]6,503.0] ]]3,692.14 821,078.38 6.12%
ENEROY CONSERVATION REVENUE 52,419.31 53,116.54 508.603.49 583,500.06 14.71%
SAW REVENUE 53,240.55 53,925.07 5]],435.22 592,481.60 2.61%
RMPA CREDIT (39.924.10) (113 1D3.56) (S63,165,35) (671.635.82) 19.26%
TOTAL OPERATING REVENUES 6,130,138.63 6,112,300.60 69,138,124.62 70,967,752.33 2.65%
OPERATING EXPENSES: (SCR a P.12)
PURCHASED POWER BASE 1,970,219.00 2,140,306.01 20,754,989.35 23,466.468.36 13.16%
PURCHASED POWER FUEL 2,154,]29.]9 2,220,542.42 30,368,274.49 28,550,520.39 -5.99%
OPERATING 643.]]8.63 651,308.18 7,125,785.35 8,D44,661.02 12.90%
MAINTENANCE 193,900.11 204,554.98 2,349,450.24 2,244,562.97 -4.46%
DEPRECIATION 296,027.47 305.469.18 2,960,274.70 3,054.691.80 3.19%
VOLUNTARY PAYMENTS TO TOWNS 113.000.00 114.000.00 1.126.186.00 1,133,303.00 0.64%
TOTAL OPERATING EXPENSES 5,371.655.80 5,636,260.]] 64,684,960.13 66,514,287.54 2.83%
OPERATING INCOME ]6],OB2.83 476,039.83 4.453,164.49 4,453,464.79 0.01%
Co' ]OPERATING REVENUES (REFEREES)
CONTRIBUTIONS IN AID OF CONST 9,220.70 7,791.33 54,965.54 120,563.10 119.34%
RETURN ON INVESTMENT TO READING (183.829.75) (188,785.58) (1.838.297.50) (1,887,855.02) 2.70%
INTEREST ..." 3,741.01 6,334.70 73,563.19 29,687.49 -59.64%
INTEREST EXPENSE (502.01) (252.381 (6,731.50) (3,615.50) 46.29%
OTHER (ROSE AND ABORT) 910.95 3,946.62 288,029.33 262,825.94 -8.75%
TOTAL NONOPERATINO REV (EXP) (170.450.30) (170,965,23) (1.428.470.94) (1.478.394.79) 3.49%
CRANOE IN NET ASSETS 596.632.53 105,0]4.60 3,024,693.55 2,9]5,0]0.00 -1.64%
NET ASSETS AT BEGINNING OF YEAR 93,603,502.47 96,534,059.99 3.13%
NET ASSETS AT END OF APRIL96.620.2]6.02 99.509.129.99 2.98%
131
TOWN OF READING, MASSACHUSETTS
MUNICIPAL LIGHT DEPARTMENT
BUSINESS-TYPE PROPRIETARY FUND •
STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND NET ASSETS
4/30/13
ACTUAL BUDGET %
YEAR TO DATE YEAR TO DATE VARIANCE• CHANGE
OPERATING REVENUES: (SON P P.SSB)
BASE REVENUE 38,396,929.10 39,990,070.00 (1,593,140.90) -3.98%
FUEL REVENUE 29,792,444.41 26,441,080.00 3,351,364.41 12.67%
PURCHASED POWER CAPACITY 1,452,954.60 11509,010.00 (356,055.40) -19.60%
FORFEITED DISCOUNTS 821,078.38 0]9,]01.00 (58,702.62) -6.67%
ENERGY CONSERVATION REVENUE 583,500.06 597,179.00 (13,678.94) -2.29%
GAN REVENUE 592,481.60 597,179.00 (4,697.40) -0.79%
NYPA CREDIT (671,635.82) (583,330.00) (00.305.02) 15.14%
TOTAL OPERATING REVENUES 70,967,752.33 69,730,969.00 1,236,783.33 1.77%
OPERATING EXPENSES: (SCH G P.12A)
PURCHASED POWER BASE 23,406,468.36 25,019,902.00 (1,533,433.64) -6.13%
PURCHASED POWER FUEL 28,550,520.39 26,392,323.00 2,158,197.39 8.18%
OPERATING 0,044,661.02 7,902,065.00 142,596.02 1.80%
MAINTENANCE 2,244,561.97 2,250,448.00 (51885.03) -0.26%
DEPRECIATION 3,054,691.80 3,041,670.00 13,021.80 0.43%
VOLUNTARY PAYMENTS TO TOWNS 1.133,383.00 1,140.000.00 (6.617.00) -0.58%
TOTAL OPERATING EXPENSES 66,514,287.54 65,746,408.00 767,879.54 1.17%
OPERATING INCOME 4,453,464.79 3,984,561.00 468,903.79 11.77% •
NONOPERATING REVENUES (EXPENSES)
CONTRIBUTIONS IN AID OF CONST 120,563.10 400,000.00 (279,436.90) -69.86%
RETURN ON INVESTMENT TO READING (1,007,855.82) (1,08],500.00) (355.82) 0.02%
INTEREST INCOME 29,687.49 83,330.00 (53,642.51) -64.37%
INTEREST EXPENSE (3,615.50) (2,500.001 (1,115.50) 44.62%
OTHER (MME AND AMORT) 262,025.94 100,000.00 162,025.94 162.83%
TOTAL NONOPERATING REV (EXP) (1,478,394.79) (1,306,670.00) (171,]24.79) 13.14%
CHANGE IN NET ASSETS 2,975,070.00 2,677,091.00 297,179.00 11.10%
NET ASSETS AT BEGINNING OF YEAR 96,534,059.99 96.534,059.99 0.00 0.00%
NET ASSETS AT END OF APRIL 99,509,329.99 99.211.950.99 29].1]9.00 0.30%
• 1 1 ACTUAL UNDER BUDGET
•
Ila)
TOW OF READING, MASSACHUSETTS
MUNICIPAL LIGHT DEPARTMENT
Q RECONCILIATION OF CAPITAL FUNDS
4/30/13
SOURCE OF CAPITAL FUNDS:
DEPRECIATION FUND BALANCE 7/1/12 2,635,205.70
CONSTRUCTION FUND BALANCE 7/1/12 2,00O,06D.00
INTEREST ON DEPRECIATION FUND FY 13 5,652.06
DEPRECIATION TRANSFER FY 13 3,054,691.80
TOTAL SOURCE OF CAPITAL FUNDS 7,695,549.56
USE OF CAPITAL FUNDS:
LESS PAID ADDITIONS TO PLANT THRU APRIL 4,781,677.79
GENERAL LEDGER CAPITAL FUNDS BALANCE 4/30/13 2.913,871.77
ILW
141
TORN OP READING. MASSACHUSETTS
MUNICIPAL LIGHT DEPARTMENT
SALES OF KILOWATT HOURS •
4/30/13
MONTH NORTH LAST YEAR CURRENT YEAR YTD %
SALES OF ELECTRICITY: LAST YEAR CURRENT YEAR TO DATE TO DATE CHANGE
RESIDENTIAL SALES 18,567,100 19,294,243 212,503,624 220,781,382 3.90%
COMM. AND INDUSTRIAL SALES 32,041,245 32,100,155 339,15D,384 345,711,233 1.93%
PRIVATE STREET LIGHTING 73,143 73,435 731,133 ]32,]36 0.22%
TOTAL PRIVATE CONSUMERS 50,681,496 51,467,033 552,385.141 567,225,351 2.69%
MUNICIPAL SALES:
STREET LIGHTING 237,506 230,941 2,368,2]] 2,303,342 -0.21%
MUNICIPAL BUILDINGS ]52,]51 803,051 8,027,042 0,357,625 4.12%
TOTAL MDNICIPAL CONSUMERS 990,257 1,042,792 10,415,319 10,740,967 3.13%
SALES FOR RESALE 212,200 213,923 2,757,558 2,769,054 0.42%
SCHOOL 1,344,012 1,287,078 11,838,108 12,006,408 1.42%
TOTAL KILOWATT HOURS SOLD 53,227.965 54.011.626 57],396.206 592.]93,100 2.66%
•
•
151
TOWN OF READING, MASSACHUSETTS
MUNICIPAL LIGHT DEPARTMENT
KILOWATT HOURS SOLD BY TOWN
4/30/13
TOTAL READING LYMNPIELD NO.RRADING WILMINGTON
MONTH
RESIDENTIAL 19,294,243 5,964,445 2,612,560 4,638,713 6,078,525
cow 4 IND 32,100,355 3,875,809 272,477 4,699,720 23,252,149
PVT ST LIGHTS 73,435 13,433 1,360 21,660 36,982
PUB ST LIGHTS 238,941 80,536 32,500 41,258 84,647
MUMI BLOBS 803,851 234,805 146,181 136,909 285,956
SALES/RESALE 313,933 213,913 0 0 0
SCHOOL 1,287,078 451,431 298,740 165,560 371,339
TOTAL 59,011.636 10.834.3023.363.026 9,703,020 30,109.598
YEAR TO DATE
RESIDENTIAL 220,781,383 69,021,496 31,468,577 50,815,412 69,475,897
COMM 6 IND 345,711,333 43,363,572 2,719,656 53,326,793 246,301,213
PVT ST LIGHTS 732,736 135,546 13,600 213,768 369,822
PUB ST LIGHTS 2,383,342 805,360 324,960 407,392 845,630
HURT RIDGE 8,357,625 2,209,892 1.549,842 1,543,527 3,054.364
SALRS/RESALE 2,769,054 2,769,054 0 0 0
SCHOOL 12,006,408 4,221,988 2,635,580 1,544,340 3,604,600
TOTAL 592.741.780 123,526 908 38.731.315 10].851,131 323.651,536
LAST YEAR
TO DATE
RESIDENTIAL 312,503,624 66,793,970 29,800,714 49,639,405 66,269,535
COMM A IND 339,150,384 43,000,210 2,727,943 52,52],]18 240,094,513
® PVT ST LIGHTS 731,133 138,990 13,600 216,140 362,403
PUB ST LIGHTS 2,388,277 004,860 334,542 399,129 859,746
MUNI BLDGS 8,027,043 2,101,686 1,367,457 1,552,039 3,005,860
SALES/RESALE 2,757,558 2,]5],558 0 0 0
SCHOOL 11,838,188 4,234,330 2,569,474 1,521,440 3,522,944
TOTAL SJ 7,396 206 119,821.604 36,803.730 105,855,871 314,915,001
KILOWATT HOURS SOLD TO TOTAL
TOTAL READING LYMNPIELD NO.RRADING WILMINGTON
MONTH
RESIDENTIAL 35.72% 11.04% 4.84% 8.59% 11.25%
COMM 6 IND 59.43% 7.18% 0.50% 8.70% 43.05%
PVT ST LIGHTS 0.14% 0.02% 0.00% 0.04% 0.08%
PUB ST LIGHTS 0.44% 0.15% 0.06% 0.08% 0.15%
MUNI BLOBS 1.49% 0.43% 0.27% 0.25% 0.54%
SALES/RESALE 0.40% 0.40% 0.00% 0.00% 0.00%
SCHOOL 2.38% 0.04% 0.55% 0.31% 0.68%
TOTAL 100.00% 20.06% 6.22% 17.97% 55.75%
YEAR TO DATE
RESIDENTIAL 37.26% 11.64% 5.31% 8.57% 11.74%
CO. R IND 58.32% 7.33% 0.46% 9.00% 41.54%
PVT ST LIGHTS 0.12% 0.02% 0.00% 0.04% 0.06%
PUB ST LIGHTS 0.40% 0.14% 0.05% 0.07% 0.14%
MUNI BLDGS 1.41% 0.37% 0.26% 0.26% 0.52%
SALES/RESALE 0.47% 0.47% 0.00% 0.00% 0.00%
SCHOOL 2.02% 0.71% 0.44% 0.36% 0.61%
TOTAL 100.00% 20.67% 6.53% 18.20% 54.61%
LAST YEAR
TO DATE
RESxDENTIAL 36.80% 11.57% 5.16% 8.60% 11.47%
COMM 6 IND 58.74% 7.45% 0.47% 9.10% 41.73%
PVT ST LIGHTS 0.13% 0.02% 0.00% 0.04% 0.07%
PUB $T LIGHTS 0.41% 0.14% 0.06% 0.07% 0.14%
MUNI SLOGS 1.39% 0.36% 0.24% 0.27% 0.52%
SALES/RESALE 0.48% 0.48% 0.00% 0.00% 0.00%
SCHOOL 2.05% 0.73% 0.45% 0.26% 0.61%
TOTAL 100.00% 20.75% 6.38% 18.34% 54.534
I61
TOWN OF READING, MASSACHUSETTS
MUNICIPAL LIGHT DEPARTMENT
FORMULA INCOME •
4/30/13
TOTAL OPERATING REVENUES (P.3) 70,967,752.33
ADD:
POLE RENTAL 0.00
INTEREST INCOME ON CUSTOMER DEPOSITS 982.52
LESS:
OPERATING EXPENSES )P.3) (66,514,287.54)
CUSTOMER DEPOSIT INTEREST EXPENSE (31615.50)
FORMULA INCOME (LOSS) 4 450 831.81
J
171
TOWN OF READING. MASSACHUSETTS
MUNICIPAL LIGHT DEPARTMENT
GENERAL STATISTICS
to 9/30/13
MONTH OF MONTH OF $ CHANGE YEAR PERU
APR 2012 APR 2013 2012 2013 APR 2012 APR 2013
SALE OF KWH )P.5) 53,227,965 54,011,626 -3.68% 2.66% 577,396,206 592,741,780
SHE PURCHASED 56,054,267 52,896,791 -2.96% 2.23% 594,276,445 607,556.091
AVE BASE COST PER EWE 0.034418 0.040462 -7.12% 10.69% 0.034925 0.038657
AVE BASE SALE PER SEE 0.065036 0.065269 2.34% -C.63% 0.065192 0.064779
AVE COST PER KWH 0.080549 0.082441 -5.00% -0.44% 0.086026 0.085650
AVE SALE PER KNH 0.115036 0.115167 -2.49% -2.25% 0.117686 0.115041
FUEL CHARGE REVENUE IP.3) 2,528,360.89 2,695,077.57 -11.23% -1.71% 30,309,286.21 29,792,444.41
LOAD FACTOR 66.30% 79.29%
PEAK LOAD 104,469 91,391
101
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TOM OF READING, MASSACHUSETTS
® NONICIPAL LIGHT DEPARTHENT
SCHEDULE OF CASH AND INVESTMENTS
4/30/13
SCHEDULE A
PREVIOUS YEAR CURRENT YEAR
UNRESTRICTED CASH
CASH - OPERATING FOND 10,153,260.45 10,113,339.57
CASH - PETTY CASH 3,000.00 3,000.00
TOTAL UNRESTRICTED GSH 10,356.260.95 10,116.339.5]
RESTRICTED CASH
CASE - DEPRECIATION FUND 3,799,330.55 2,913,071.77
GSH - TOWN PAYMENT 1,490,000.00 1,211,142.00
CASH - DEFERRED FUEL RESERVE 2,433,071.15 2,840,332.60
GSH - RATE STABILIZATION FOND 6,072,949.69 6,690,230.29
MEE - UNCOLLECTIBLE ACCTS RESERVE 200,000.00 200,000.00
CASH - SIM LEAVE BENEFITS 2,955,070.22 2,987,998.45
CASH - HAZARD WASTE RESERVE 150,000.00 150,000.00
CASH - CUSTOMER DEPOSITS 615,040.37 680,425.24
CASH - ENERGY CONSERVATION 238,695.3E 291,703.80
CASH - ORES 1,173,950.28 1,34],153.]6
TOTAL RESTRICTED CASH 19,128.10].69 19,312,85].99
TOTAL CASH BALANCE 29,284,360.09 29.4]9.19].56
pl
TONS OF READING, MASSACHUSETTS
MUNICIPAL LIGHT DEPARTMENT
SCHEDULE OF ACCOUNTS RECEIVABLE •
4/30/13
SCHEDULE B
PREVIOUS YEAR CURRENT YEAR
SCHEDULE OF ACCOUNTS RECEIVABLE
RESIDENTIAL AND COMMERCIAL 2,971,970.37 3,289,544.58
ACCOUNTS RECEIVABLE - OTHER 124,212.52 224,539.19
ACCOUNTS RECEIVABLE - LIENS 59,902.43 40,717.62
ACCOUNTS RECEIVABLE - EMPLOYEE ADVANCES 892.14 092.14
SALES DISCOUNT LIABILITY (207,713.81) (2]8,328.]0)
RESERVE FOR UNCOLLECTIBLE ACCOUNTS (338,303.72) (268.290.30)
TOTAL ACCOUNTS RECEIVABLE BILLED 2,540,959.93 3,009,074.53
UNBILLED ACCOUNTS RECEIVABLE 4,030,294.37 4,915,936.83
TOTAL ACCOUNTS RECEIVABLE, NET 7.]71.254.]0 7,925.011.36
SCHEDULE OF PREPAYMENTS
PREPAID INSURANCE 803,130.88 758,095.02
PREPAYMENT PURCHASED POWER 131,727.31 1,526.37
PREPAYMENT PAS" 240,782.65 241,849.32
PREPAYMENT WATSON 110,818.98 178,155.33
PURCHASED POWER WORKING CAPITAL 14,523.70 14,523.70
TOTAL PREPAYMENT 1.300.983.5] 1,199.150.59
•
ACCOUNTS RECEIVABLE AGING APRIL 2013:
RESIDENTIAL AND C0NKERCIAL 3,269,544.58
LESS: SALES DISCOUNT LIABILITY (278,328.70)
GENERAL LEDGER BALANCE 3.011.215.80
CURRENT 2,588,546.25 85.97%
30 DAYS 276,301.29 9.18%
60 DAYS 72,392.04 2.40%
90 DAYS 15,163.83 0.50%
OVER 90 DAYS 58,812.47 1.95%
TOTAL 3,011,215.08 100.00%
•
1101
TOWN OF READING, MASSACHUSETTS
MUNICIPAL LIGHT DEPARTMENT
SCHEDULE OF OPERATING REVENUE
4/30/13
SCHEDULE D
MONTH NORTH LAST YEAR CURRENT YEAR YID 4
SALES OF ELECTRICITY: LAST YEAR CURRENT YEAR TO DATE TO DATE CHANGE
RESIDENTIAL SALES 2,343,103.34 2,487,460.69 27,808,655.72 28,289,329.80 3.33%
COW AND INDUSTRIAL SALES 3,380,953.66 3,443,095.88 37,111,500.90 36,920,678.83 -0.51%
PRIVATE STREET LIGHTING 5,332.90 51951.70 65,498.39 59,312.23 -9.44%
TOTAL PRIVATE CONSUMERS 5.339.833.90 5,940,508.43 64,985,655.01 65.269.320.86 0.44%
MUNICIPAL SALES:
STREET LIGHTING 2),9)8.55 28,302.94 312,293.01 284,209.63 -8.99%
MUNICIPAL BUILDINGS 83,918.13 03,296.50 966,938.57 960,495.12 -0.63%
TOTAL MUNICIPAL CONSUMERS 115.896.68 111.599.44 1,279,231.50 1,244,304.75 -2.70%
SALES FOR RESALE 24,351.03 25,523.53 335,000.04 329,252.64 -1.95%
SCHOOL 144,563.80 142,333.08 1,350,403.60 1,346,095.26 -0.32%
SOB-TOTAL 6,015,050.25 6,220,360.56 63,951,130.23 66,109,333.51 0.35%
FORFEITED DISCOUNTS 68,066.18 76,503.03 373,692.14 821,038.30 6.12%
PURCHASED POWER CAPACITY (10,113.56) (138,509.08) (109,691.11) 1,452,954.60 -1424,59%
ENERGY CONSERVATION - RESIDENTIAL 18,538.91 19,310.60 109,17D.40 220,921.84 16.30%
ENERGY CONSERVATION - COMMERCIAL 33.840.40 33,005.94 319,513.09 362,578.22 13.40%
GAN REVENUE 53,240.55 53,925.03 533,435.22 592,481.60 2.61%
NYPA CREDIT (39,924.10) (113,103.56) (563,165.35) (671,635.82) 19.26%
TOTAL REVENUE 6.130,338.fi3 6,112.300.60 69.138.139.6] 70,9fi),353.)3 2.65%
(111
TOWN OF READING, MASSACHUSETTS
MUNICIPAL LIGHT DEPARTMENT
SCHEDULE OF OPERATING REVENUE BY TOW •
4/30/13
TOTAL READING LYNNPIRLD NO.READING WILMINGTON
MONTH
RESIDENTIAL 2,407,460.09 772,663.42 335,347.46 596,504.08 782,945.93
INDUS/MUNI BLDG 3,530,392.38 4]6,4]5.21 38,730.09 541,480.60 2,473,706.48
PUB.ST.LIGHTS 28,302.94 9,228.61 3,6$3.60 4,978.07 10,442.66
PRV.ST.LIGHTS 51951.70 1,072.69 108.53 11817.50 3,952.98
CO-OP RESALE 25,523.57 25,523.57 0.00 0.00 O.OD
SCHOOL 142,]3].08 50,533.49 32,451.84 18,868.63 40,883.12
TOTAL 6,320.360.56 1,335,496.99 410.291.52 1,163.648.88 3.310,931.17
THIS YEAR TO DATE
RESIDENTIAL 28,289,329.80 6,879,944.00 4,007,405.90 6,504,742.31 8,89],23].51
INDUS/MUNI BLDG 37,881,173.95 51196,999.05 483,]52.]2 6,037,985.22 26,162,436.96
PUB.ST.LIGHTS 204,209.63 92,229.95 36,507.41 51,232.80 104,239.47
PRV.ST.LIGHTS 59,312.23 10,814.96 1,064.13 17,918.29 29,494.8$
CO-OP RESALE 329,252.64 329,252.64 0.00 0.00 O.DO
SCHOOL 1,346,095.26 477,197.20 291,363.16 1]],933.52 399,601.38
TOTAL 68.189,3]3.51 14,986,43].88 4.820,113.30 12.]89.812.15 35.593,010.18
LAST YEAR TO DATE
RESIDENTIAL 2],808,655.]2 8,]62,1]5.35 3,889,576.84 6,482,306.33 8,6]4,51].20
INDUS/MUNI BLDG 38,0]8,439.4] 5,264,231.72 486,703.29 6,0]6,]32.63 26,250,771.83
PUB.ST.LIGHTS 312,293.01 100,334.45 38,927.19 56,265.53 116,765.84
PRV.ST.LIGETS 65,490.39 12,174.89 11193.91 20,332.12 31,797.47
CO-OP RESALE 335,800.04 335,800.04 0.00 0.00 0.00
SCHOOL 1,350,483.60 486,054.61 280,242.43 177,901.06 398,285.50
TOTAL 6] 951,1]0.33 14,960,]]1.06 9.]04.643.fifi 12,813,61].6] 35,4]2,13].84
PERCENTAGE OF OPERATING INCOME TO TOTAL
TOTAL READING LYNNPIELD NO.READING WILMINGTON
MONTH
RESIDENTIAL 39.99% 12.42% 5.39% 9.59% 12.59%
INDUS/MUNI BLDG 56.75% 7.66% 0.62% 8.70% 39.]]%
PUB.ST-LIGHTS 0.46% 0.15% 0.06% 0.08% 0.17%
PRV.ST.LIGHTS 0.10% 0.02% 0.00% 0.03% 0.05%
CO-OP RESALE 0.41% 0.41% 0.00% 0.00% 0.00%
SCHOOL 2.29% 0.81% 0.52% 0.30% 0.66%
TOTAL 100.00% 21.47% 6.59% 18.71% 53.23%
THIS YEAR TO DATE
RESIDENTIAL 41.49% 13.02% 5.88% 9.54% 13.05%
INDUS/MUNI BLDG 55.56% 7.62% 0.71% 8.85% 38.38%
PUB.ST.LIGETS 0.42% 0.14% 0.05% 0.08% 0.15%
PRV.ST.LIG.S 0.09% 0.02% 0.00% 0.03% 0.04%
CO-OP RESALE 0.48% 0.48% 0.00% 0.00% 0.00%
SCHOOL 1.96% 0.70% 0.43% 0.26% 0.57%
TOTAL 100.00% 21.98% 7.07% 18.76% 52.19%
LAST YEAR TO DATE
RESIDENTIAL 40.92% 12.89% 5.72% 9.54% 12.77%
INDUS/MONS BLDG 56.04% ].]5% 0.72% 8.94% 38.63%
PUB.ST.LIGHTS 0.46% 0.15% 0.06% 0.00% 0.
PRV.ST.LTGHTS 0.10% 0.02% 0.00% 0.03% 0.
CO-OP RESALE 0.49% D.49% 0.00% 0.00% 0.0
SCHOOL 1.99% 0.72% 0.42% 0.26% 0.59%
TOTAL 100.00% 22.024 6.92% 18.85% 52.21%
(11A)
TOWN OF READING, MASSACHUSETTS
MUNICIPAL LIGHT DEPARTMENT
BUDGETED REVENUE VARIANCE REPORT
4/30/13
SCHEDULE P
ACTUAL BUDGET g
BALES OF BLECTRICISY: YEAR TO DATE YEAR TO DATE VARIANCE • CHANGE
RESIDENTIAL 17,189,029.24 17,784,567.00 (595,537.76) -3.35%
COW AND INDUSTRIAL BALES
PRIVATE STREET LIGHTING 20,117,360.09 21,053,596.00 (936,235.91) -4.45%
MUNICIPAL BUILDINGS
PUBLIC STREET LIGHTING 163,836.13 168,576.00 (4,739.87) -2.01%
SALES FOR RESALE 190,517.13 236,233.00 (45,715.87) -19.35%
SCHOOL 736.186.51 747.098 00 (10 911.49) -1.46%
TOTAL BASE SALES 38,396,929.10 39,990,070.00 (1,593,140.90) -3.98%
TOTAL FUEL SALES 29,792,444.41 26.441 000 00 3.351,364.41 12.67%
® TOTAL OPERATING REVENUE 68,189,373.51 66,431,150.00 1,758,223.51 2.65%
FORFEITED DISCOUNTS 821,078.30 879,781.00 (58,702.62) -6.67%
PURCHASED POWER CAPACITY 1,452.954.60 11809,010.00 (356,055.40) -19.68%
ENERGY CONSERVATION - RESIDENTIAL 220,921.84 219,822.00 1,099.84 0.50%
ENERGY CONSERVATION - COMMERCIAL 362,578.22 377,357.00 (14,778.70) -3.92%
CAN REVENUE 592,481.60 597,179.00 (4,697.40) -0.79%
MIA CREDIT (671,635.82) (583,330.00) (00,305.82) 15.14%
TOTAL OPERATING REVENUES 70.967,752.3369.730,969.00 1.236.783.33 1.77%
• ( ) ACTUAL ORDER BUDGET
1118)
TOWN OF READING, MASSACHUSETTS
MUNICIPAL LIGHT DEPARTMENT
SCHEDULE OF OPERATING EXPENSES
4/30/13
SCHEDULE 6
MONTH MONTH LAST YEAR CURRENT YEAR YTD t
OPERATION EXPENSES: LAST YEAR CURRENT YEAR TO DATE TO DATE CHANGE
PURCHASED POWER BASE EXPENSE 1.970,219.00 2.140.306.01 20,754.989.35 23,486.468.36 13.16%
OPERATION SUP AND ENGINEERING EXP 31,427.69 36,587.26 423.125.08 410,128.63 -1.18%
STATION SUP LABOR AND MISC 10,160.33 6,034.97 93.624.95 62.067.50 -33.71%
LINE M28C LABOR AND EXPENSE 40,104.79 59,545.27 549,230.65 556.950.98 1.41%
STATION LABOR AND EXPENSE 30,038.27 30,600.55 384,430.17 411,731.80 7.10%
STREET LIGHTING EXPENSE 9,374.24 4,745.01 99,061.40 65,109.47 -34.19%
PETER EXPENSE 16,628.22 14.249.71 202,262.28 154,189.02 -23.]7%
MZSC DISTRIBUTION EXPENSE 26,080.55 28.300.65 279.622.24 286,416.64 2.43%
METER READING LABOR 6 EXPENSE 6,795.52 4,]05.]9 ]6,32].20 67,658.48 -11.36%
ACCT A COLL LABOR 6 EXPENSE 142,074.45 124,859.95 1,191,748.04 1,240,039.31 4.05%
UNCOLLECTIBLE ACCOUNTS 16,000.00 8,333.33 160,000.00 83,333.30 -47.92%
ENERGY AUDIT EXPENSE 24,834.07 40,131.14 353,528.58 436,933.72 23.59%
ADMIN 6 GEN SALARIES 64,675.19 51,836.67 628,192.60 631.182.20 0.48%
OFFICE SUPPLIES 4 EXPENSE 18.789.29 24,581.08 187,757.00 214,336.30 14.16%
OUTSIDE SERVICES 15,682.]2 41.466.15 341,877.62 433,780.90 26.80%
PROPERTY INSURANCE 31,678.40 29.926.00 322,017.33 310,021.43 -3.73%
INJURIES AND DAMAGES 3,839.10 3,945.06 1],9]6.56 3],113.]4 106.46%
BMP LOYEES PENSIONS 6 BENEFITS 94.295.52 83,040.80 1,059,024.75 1,735,007.05 63.83%
RISC GENERAL EXPENSE 10.640.00 18,652.33 149,879.70 144,075.59 -3.87%
RENT EXPENSE 18,793.60 20.402.80 165,322.01 171,539.59 3.76%
ENERGY CONSERVATION 23,066.60 19.356.58 440,776.39 504,957.29 32.71%
TOTAL OPERATION EXPENSES 643,778.63 651,388.18 7,125 ]85 35 8,044,661 02 12.90%
MAINTENANCE EXPENSES: •
MINT OF TRANSMISSION PLANT 227.DS 227.08 2,270.82 2,270.82 0.00%
MAINT OF STRUCT AND EQUIPMF 4,363.86 12,605.D3 205.520.23 119,198.21 -42.00%
MINT OF LINES - ON 103,449.47 108,349.5] 1,365.217.57 1,258,254.71 -7.83%
MAINT OF LINES - UG 17,419.74 15.504.72 149,250.74 154,825.61 3.]3%
MINT OF LINE TRANSFORMER 4,006.77 ],1]9.11 37,569.36 120,110.20 241.00%
MAINT OF $T LT R SIG SYSTEM 145.02 (23.22) (345.48) (20.74) -94.00%
MAINT OF DAMAGE AND STOCKROOM 41,3B6.03 46,831.57 443.704.50 455.156.09 2.58%
MAINS OF ESTERS 6,909.33 51209.76 71,595.83 30,686.99 -57.14%
MMMT OF GEN PLANT 15.192.81 8,671.36 74,658.67 96,081.00 28.69%
TOTAL MAINTENANCE EXPENSES 193.900.11 204,554.98 2,349,450.24 2,244,562.97 -4.46%
DEPRECIATION EXPENSE 296,02].4] 305,469.10 2,960,274.70 3,054,691.80 3.19%
PURCHASED POWER FUEL EXPENSE 2,154.729.79 2.220.542.42 30.368.274.49 20,550,520.39 -5.99%
VOLUNTARY PAYMENTS TO TOWNS 113.000.00 114,000.00 1.126.186.00 1,133,383.00 0.64%
TOTAL OPERATING EXPENSES 5,371.655.80 5.636.260.]] 64.684.9fi 0.13 66.514,207.54 2.83%
•
TOWN OF READING, MASSACHUSETTS
MUNICIPAL LIGHT DEPARTMENT
BUDGETED OPERATING EXPENSE VARIANCE REPORT
4/30/13
SCHEDULE G
ACTUAL BUDGET }
OPERATION EXPENSES: YEAR TO DATE YEAR TO DATE VARIANCE • CHANGE
PURCHASED POWER BASE EXPENSE 23.486.968.36 35.019.903 00 (1.533.433.64) -6.13%
OPERATION SUP AND ENGINEERING EXP 418,128.63 391,738.00 26,390.63 6.74%
STATION SUP LABOR AND MISC 62,067.50 66,207.00 (4,139.50) -6.25%
LINE MISC LABOR AND EXPENSE 556,950.90 548,945.00 8,013.98 1.46%
STATION LABOR AND EXPENSE 411.731.80 373,310.00 38,421.80 10.39%
STREET LIGHTING EXPENSE 65,189.47 69,098.00 (3,908.53) -5.66%
METER EXPENSE 154,189.02 161,071.00 (61881.98) -4.27%
MISC DISTRIBUTION EXPENSE 286,416.64 303,500.00 (17.083.36) -5.63%
METER READING LABOR R EXPENSE 67,658.48 68,]]9.00 (1,120.52) -1.63%
ACCT 6 COLL LABOR c EXPENSE 1,240,039.31 1,148,353.00 91,686.31 7.96%
UNCOLLECTIBLE ACCOUNTS 83,333.30 03,330.00 3.30 0.00%
ENERGY AUDIT EXPENSE 436,933.72 400,154.00 36,]]9.72 9.19%
ADMIN 4 GEN SALARIES 631,182.20 630,164.00 1,018.20 D.16%
OFFICE SUPPLIES 8 EXPENSE 214,336.38 211,770.00 2,566.38 1.21%
OUTSIDE SERVICES 433,780.90 454,165.00 (20,384.10) -4.49%
PROPERTY INSURANCE 310,021.43 392.930.00 (82,908.57) -21.10%
INJURIES AND DAMAGES 37,113.74 47,265.00 (10,151.26) -21.48%
EMPLOYEES PENSIONS 6 BENEFITS 1,735,007.05 1,608,585.00 126,422.05 7.86%
MISC GENERAL EXPENSE 144,075.59 181,488.00 (37,412.41) -30.61%
RENT EXPENSE 171,539.59 1]6,6]0.00 (5,130.41) -2.90%
ENERGY CONSERVATION 584,957.39 584.543.00 414.39 0.07%
TOTAL OPERATION EXPENSES8,094.661.02 ],902 065.00 142,596.02 1.80%
® MAINTRNANCE EXPENSES:
MAINS OF TRANSMISSION PLANT 2,270.82 2,500.00 (229.10) -9.17%
MAINT OF STRUCT AND EQUIPMENT 119,198.21 95,177.00 24,011.21 25.24%
MAINT OF LINES - ON 1,258,254.71 998,848.00 259,406.71 25.97%
MAINT OF LINES - UG 154,825.61 257,616.00 (102,790.39) -39.90%
MAINT OF LINE TRANSFORMERS 128,110.20 1]2,0]0.00 (43,959.72) -25.55%
MAINS OF ST IT F SIG SYSTEM (20.74) 8.046.00
(8,066.74) -100.26%
MAINT OF GARAGE AND STOCKROOM 455,156.09 560,293.00 ( 5,136.91 -18.76%
MAINT OF METERS 9 ,686.99 46,630.00 (1(15,951.01)) -39.30%
MAINT OF GEN PLANT 966,081.00 109,b60.00 (1J,1i 9.00) -13.06%
TOTAL MAINTENANCE EXPENSES 3.344,562.9] 2.350,448.00 (5,885.03) -0.26%
DEPRECIATION EXPENSE 3,054.691.80 3,041,670.00 13,021.80 0.43%
PURCHASED POWER FUEL EXPENSE 28,550,520.39 26,392,323.00 2,150,197.39 8.18%
VOLUNTARY PAYMENTS TO TOWNS 1.133,383.00 1,140,000.00 (6,617.00) -0.58%
TOTAL OPERATING EXPENSES 66.514.287.54 65.)46,408.00 )6].8]9.54 1.17%
• ( 1 = ACTUAL UNDER BUDGET
112.4
TOWN OF READING, MASSACHUSETTS
MUNICIPAL LIGHT DEPARTMENT
BUDGETED OPERATING EXPENSE VARIANCE REPORT O
4/30/13
RESPONSIBLE REMAINING
SENIOR 2013 ACTUAL BUDGET REMAINING
OPERATION EXPENSES: MANAGER ANNUAL BUDGET YEAR TO DATE BALANCE BUDGET %
PURCHASED POWER BASE EXPENSE JP 30.103,742.00 23.406 468.36 6,616,273.64 21.98%
OPERATION SUP AND ENGINEERING EXP ES 468,949.00 418,128.63 50,820.37 10.84%
STATION SUP LABOR AND MISC AS 79,813.00 62,067.50 17,745.50 22.23%
LIMB MISC LABOR AND EXPENSE RE 671,309.00 556,958.98 114,350.02 17.03%
STATION LABOR AND EXPENSE AS 448,349.00 411,731.80 36,517.20 B.15%
STREET LIGHTING EXPENSE AS 83,106.00 65,189.47 17,916.53 21.56%
METER EXPENSE ES 197,329.00 154,189.02 43,139.98 21.86%
MISC DISTRIBUTION REP ENSE BE 366,489.00 206,416.64 80,072.36 21.05%
METER READING LABOR 6 EXPENSE IS 69,946.00 67,658.48 21387.52 3.27%
ACCT 6 COLL LABOR S EXPENSE RF 11385,210.00 1,240,039.31 145,170.69 10.48%
UNCOLLECTIBLE ACCOUNTS AF 100,000.00 83,333.30 16,666.70 16.67%
ENERGY AUDIT EXPENSE JP 479,013.00 436,933.72 42,079.28 8.78%
ADMIN 4 GEN SALARIES RS 761,068.00 631,183.20 129,885.80 17.07%
OFFICE SUPPLIES 6 EXPENSE NS 253,950.00 214.336.38 39,613.62 15.60%
OUTSIDE SERVICES ES 507,135.00 433,780.90 73,344.10 14.46%
PROPERTY INSURANCE RE 471.500.00 310,021.43 161,478.57 34.25%
INJURIES AND DAMAGES AS 56,619.00 37,113.74 19,505.26 34.45%
EMPLOYEES PENSIONS 6 BENEFITS BE 1,889,623.00 1,735,007.05 154,615.95 0.18%
MISC GENERAL EXPENSE BS 200,705.00 144,075.59 56,709.41 30.24%
RENT EXPENSE RE 313,000.00 171,539.59 40,460.41 19.09%
ENERGY CONSERVATION JP 697,983.00 584,957.29 113,025.71 16.19%
TOTAL OPERATION EXPENSES 8.823,105.00 8.044.661.02 1.355,404.98 15.36%
MAINTENANCE EXPENSES: •
MAINT OF TRANSMISSION PLANT RS 3,000.00 2,270.82 729.18 24.31.
MAINT OF STRUCT AND EQUIPMT AS 114,120.00 119,198.21 15,078.211 -4.45%
MAINS OF LINES - OR BB 1,250,421.00 1,358.254.71 (],833.]1) -0.63%
MAINT OF LINES - OG BE 28$,371.00 154,825.61 130,545.39 45.75%
MAINT OF LINE TRANSFORMERS AS 188,500.00 138,110.18 60,389.72 32.04%
MAINT OF ST IT A SIG SYSTEM HE 9,684.00 (20.74) 9,704.74 100.21%
MAINT OF GARAGE AND STOCKROOM HS 672,589.00 455,156.09 217,432.91 32.33%
MAINT OF METERS KS 47,392.00 30,686.99 161705.01 35.35%
MAINT OF GEN PLANT RF 131,320.00 96,081.00 35,239.00 26.83%
TOTAL MAINTENANCE EXPENSES 2,817.401.00 2.244,562.97 45] 834.03 16.25%
DEPRECIATION EXPENSE RF 3,650,000.00 3,054,691.80 595,308.20 16.31%
PURCHASED POWER FUEL EXPENSE JP 30,500,000.00 28,550,520.39 1,949,09.61 6.39%
VOLUNTARY PAYMENTS TO TOWNS RF 1,368,000.00 1,133,383.00 234,617.00 17.15%
TOTAL OPERATING EXPENSES 83.767,500.00 66.514.287.54 11.308,91].46 13.38%
•
(v xel
TOWN OP READING, MASSACHUSETTS
MUNICIPAL LIGHT DEPARTMENT
PROFESSIONAL SERVICES
4/30/2013
PROFESSIONAL SERVICES BY PROJECT
ITEM DEPARTMENT ACTUAL BUDGET VARIANCE
1 RNUD AND PENSION TRUST AUDIT FEES ACCOUNTING 32.950.00 32,250.00 500.00
2 PENSION ACTUARIAL EVALUATION ACCOUNTING 3.950.00 1,475.00 2,295.00
3 LEGAL- FERC/I90 I9RUSS ENERGY SERVICE 0.00 15,000.00 (15,000.00)
4 LEGAL- TONER SUPPLY ISSUES ENERGY SERVICE 25.119.85 37,500.00 (12,382.15)
5 PROFESSIONAL SERVICES ENERGY SERVICE 9,939.80 20,000.00 (10,060.20)
6 NERC COMPLIANCE AND AUDIT E L 0 11,690.00 13,350.00 (11600.00)
LOAD CAPACITY STUDY ENGINEERING 0.00 15,000.00 (15,000.00)
0 STROM HARDENING STUOY ENGINEERING 0.00 50,000.00 (50,000.00)
9 Le0A1-GENERAL, HNNEC AUDIT GM 99,831.44 125,000.00 (29,160.56)
10 LEGAL SERVICES-GENERAL MR 129,290.19 48,600.00 80,690.17
11 LEGAL SERVICES-NEGOTIATIONS BR 70,039.82 36,800.00 33,239.81
12 LEGAL GENERAL BLDG. MAINT. 10.300.90 1,250.00 91050.90
13 SURVEY RIGHT OF WAY L.G.BMAINT. 0.00 4,390.00 (4,170.00)
14 ENVIRONMENTAL BLDG. MAINT. 0.00 4.170.00 14,190.001
15 ENGINEERING SERVICES BLDG. PAINT. 14.118.05 7,100.00 7,018.05
16 REPAIR RAMP AEG DECK AREA BLDG. MAIN]. O.OD 30,000.00 (30.000.00)
17 INSURANCE CONSULTANT GES. BENEFIT 0.00 8,330.00 (8,330.00)
16 LEGAL GEN. BENEFIT 994.60 41170.00 (3,175.40)
19 SITE ASSESSMENT FOR MAJOR UPGRADE ACCOUNTING 2,056.27 0.00 2,056.27
20 GENERAL BANKRUPTCY ACCOUNTING 1,444.00 0.00 1,444.00
21 EXECUTIVE SEARCH- 0M ON 24,500.00 0.00 24,500.00
TOTAL 433,980.90 154,165.00 120,)01.101
PROPEBIIOWN I SERVICES BY VENDOR
ACTUAL
MELANSON HEATH R COMPANY 33.500.00
HUDSON RIVER ENERGY GROUP 2,895.80
STONE CONSULTING INC. 3,750.00
ROBIN AND RUDMAN 49,853.63
UTILITY SERVICES INC. 11,670.00
DUNCAN 6 ALLEN 85,509.56
CMOATB HALL F STEWART 190,542.40
MENDERS TORREY 4 SPENCER 12,385.55
RICHARD HIGGINS ARBITRATOR 2,910.00
GARRY WOOTERS ARBITRATOR 2.812.00
MICHAEL BROWN ARBITRATOR 2,538.99
WILLIAM P. CROWLBY ATTORNEY 2,280.00
CEREC 9,044.00
JN ASSOCIATES 1,732.50
DACRI A ASSOCIATES LLC 24,500.00
COGSDALE 2,056.29
TOTAL 433,700.90
so
1131
RMLD •
BUDGET VARIANCE REPORT
FOR PERIOD ENDING APRIL 30, 2013
DIVISION ACTUAL BUDGET VARIANCE CHANGE
ENGINEERING AND OPERATIONS 3,576,052 3,507,247 68,806 1.96%
ENERGY SERVICES 1,058,201 1,057,618 583 0.06%
GENERAL MANAGER 809,367 740,476 68,892 9.30%
FACILITY MANAGER 3,141,544 3,235,313 (93,769) -2.90%
BUSINESS DIVISION 7,783,604 7,683,529 100,075 1.30%
SUB-TOTAL 16,368,768 16,224,182 144,586 0.89%
PURCHASED POWER - BASE 23,486,468 25,019,902 (1,533,434) -6.13%
PURCHASED POWER - FUEL 28,550,520 26,392,323 2,158,197 8.18%
TOTAL 68,405,757 67,636,407 769,350 1.14%
RMLD
® DEFERRED FUEL CASH RESERVE ANALYSIS
4/30/13
GROSS MONTHLY TOTAL
DATE CHARGES REVENUES NYPA CREDIT DEFERRED DEFERRED
Jun-12 2,270,044.48
Jul-12 3,581,715.28 3,492,843.61 (61,106.90) (149,978.57) 2,120,065.91
Aug-12 3,578,611.20 2,914,978.35 (44,365.80) (707,998.65) 1,412,067.26
Sep-12 2,646,309.32 3,486,749.45 (47,478.80) 792,961.33 2,205,028.59
Oct-12 2,595,375.45 2,309,147.9B (48,781.28) (255,008.75) 1,950,019.84
N.V-12 2,744,817.28 2,740,129.47 (22,566.16) (27,253.97) 1,922,765.87
Dec-12 2,868,712.69 2,987,105.82 (68,965.36) 49,427.77 1,972,193.64
Jan-13 2,523,166.59 3,076,267.45 (70,691.63) 482,409.23 2,454,602.87
Feb-13 3,397,709.79 3,030,833.21 (77,841.37) (444,717.95) 2,009,884.92
Mar-13 2,393,560.37 2,979,311.50 (116,734.96) 469.016.17 2,478,901.09
ApI-13 2,220,542.42 2,695,077.57 (113,103.56) 361,431.59 2,840,332.68
(14)
AMID
6SAP PING REPORT
ROA PI6[AL YEAR ENDING OURE, 2013
13 BUD SOL AOR SBP OCT dOV DEC PEB MAR A•
TOTAL 11 11 1] 13 13 11 13 13 13 13
GERERAL LUUASEA
NARAL MANAGER 1.00 2.00 2.00 2.00 1.00 2.00 2.00 1.00 1.00 1.00 1.00
1MAN RESOURCES 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
[O!@ TV RELATIONS 1.00 1.00 1.00 1.00 1.O0 1.00 1.00 3.00 1.00 1.00 1.00
TOTAL 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 3.00 3.00
BRI IARES
AcctlONSINO 2_00 2.00 2.00 1.00 1.00 1.00 1.00 2.00 1.00 2.00 2.00
CUSTOMER SERVICE 7.75 7.75 7.75 5.75 9.75 ).]5 7.75 1.75 1.75 7.75 7.75
.. IdT.AMATION 9Y8 6.25 6.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00
MISCELLANEOUS 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
TOTAL 11.00 16.15 16.15 16.75 16.75 16.75 16.75 16.75 16.75 16.55 16.75
ENCERMING A OPER&IIP95
ARM Aw 2.00 2.00 1.00 I.Oo ].00 1.00 2.00 2.00 1.00 1.00 2.00
..INEBRI. s.00 5.00 S.Oo 5.00 5.00 s.0o s.0o s.0a s.0o s.o0 s.00
LINE 21.00 21 0. 11.Oo 21.00 ]1.00 11.00 21.00 21.00 21.00 11.Oo 21.o0
RESER 4.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00
STATION 8.00 8.00 B.O. E.00 8.00 8.00 E.00 8.00 8.00 8.00 E.00
TOTAL 40.00 39.00 30.00 38.00 38.00 3A.00 39.Oo 39.00 39.00 39.00 39.00
EAOGECT
BUILDING 2.00 1.00 2.00 2.00 1.00 2.00 2.00 1.00 1.00 2.00 1.00
GENERAL BENEFITS 2.00 1.00 2.00 2.00 a.00 2.00 2.00 2.00 ].00 1.00 ].Oo
TRADES RTATION _ _
MATERIALS MUMS 4.00 3.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00
TO. 8.00 6.00 8.00 8.00 8.00 R.00 8.00 8.00 B.oO 8.00 8.00
BMSRGT SEEVICEE
BRASSY SERVICES 5.50 4.s0 4.50 4.50 4.50 4.50 4.50 5.50 5.50 I.S. 4.50
TOTAL 5.50 4.50 4.50 4.50 4.50 4.So 5.50 5.50 1.50
R.VLO TOTAL 74.60 50.15 71.15 11.2S 71.a5 71.15 72.25 73.25 13.15 51.]5
COMEAC[GAS
UG LENS a.o0 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.0o a.0o 2.00
TOTAL 1.00 2.00 2.o0 2.00 2.0o 2.UC 2.00 2.Oo 2.00 2.00 2m00
GRAND TOTAL 76.50 ]].25 73.15 13.25 73.25 73.25 H.]5 15.15 15.25 73.]5 73.15
•
(15(
TONE OF READING, MASSACHUSETTS
NUNICIPAL LIGHT DEPARTMENT
SCHEDULE OF CASH AND INVESTHENTS
Le l/31/1]
9CH80ULE A
PREVIOUS YEAR CURR@FT YEAR
UNRESTRICTED CASH
CASH - OPERATING FUND 9,501,736.93 10,910,067.17
CASH - PET" CASH 3,000.00 3,000.00
TOTAL UNRESTRICTED CASH 9.507.736.9310.911.06).1)
RESTRICTED CASH
CASH - DEPRECIATION PUND 3,865,3)).96 3,913,99).3)
CASH - TOM PAYMENT 11193,000.00 908,356.50
CASH - DEFERRED PURL RESERVE 3,099,356.15 3,670,901.09
CASH - RATE STABILIZATION POND 6,071,506.39 6,609,333.79
CASH - UNCOLLECTISLB ACCTS RESERVE 300,000.00 300,000.00
CASH - DICE LEAVE BENEFITS 3,956,366.95 3,98),55).36
CASH - HAZARD WASTE RESERVE 150.000.00 150,000.00
CASH - CUSTOMER DEPOSITS 609,685.37 676.900.53
CASH - ENERGY CONSZRVASION 310.163.67 363.663.86
CASH - OIES 1,173,630.90 3,366,965.06
TOTAL RESTRICTED CASH 18.566.166.37 18.615.559.63
TOTAL CASH BALANCE 38.053.901.19 39,538,633.59
TOW OF READING, MASSACHUSETTS
MUNICIPAL LIGHT DEPARTMENT •
SCHEDULE OF ACCOUNTS RECEIVABLE
3/31/13
SCHEDULE B
SCHEDULE OF ACCOUNTS RECEIVABLE PREVIOUS YEAR CURRRHT YEAR
RESIDENTIAL AND COMMERCIAL 3,119,056.63
ACCOUNTS RECEIVABLE - OTHER 1.)31,6)1.63
151
ACCOUNTS RECEIVABLE - USES ,010.01 376,065.63
ACCOUNTS RECEIVABLE - E,,LOYEg ADVANCES 59,903.43 41,30.56
SALES DISCOUNT LIABILITY 093.14 893.14
RESERVE POR UMCOLLECZIBL[ ACCOUNTS (347,500.)1) )399,659.60)
TOTAL ACCOUNTS RECEIVABLE BILLED (331.066 05) (2SS.551 )4)
3,063,193.45 3,183,768.63
UNBILLED ACCOUNTS RECRIVASLR 4,830,291,37
1,915.936.81
TOTAL ACCOUN}8 RECRIVMLS. NET 6,893.186.8]
8.399.)05.15
9CHRDUL[ 0E PRBPAYMRNTB
PREPAID INSURANCE 1.03),1]].1]
PREPAYMENT PURCHASED POWER 1)1136. 966.045.51
. 61
PREPAYMENT PABMI (308,556.)0)
PREPAYMENT WATSON 336,330.65 341,849.33
PURCHASED POWER NOREING CAPITAL 155,415.85 166,383.79
11,533.)0 14,533.70
TOTAL PREPAYMENT
1.619.641.]) 1.133.315.62
ACCOUNTS RECEIVABLE AGING MARCH 30131
RESIDENTIAL AND COENERCIAL 3,131.674.63
LBBB: SALES DISCOUNT LIABILITY
GENERAL LEDGER BALAWCE (399 659 60
-3 433.015.03
CURRENT 3,916,839.0 85.334
30DAYS 356,815.17 10.0\
60 DAYS ]3,514.)4 3.15\
90 DAY$ 17,383.45 0.51%
OVER 90 DAYS 57
1>3 ]4 1.661
TOTAL 3.4]3.013 0] 100.00%
•
TOWN OF READING, HASSACHUSITTS
WUNICIP.AL LIGHT DEPARTMENT
SCHEDULE OF OPERATING REVENUE
3/31/13
SCHEDULE D
NONTNHONTN LAST YEAR CURRENT YEAR YTD \
BALES OF 8L6LTPICItY: LAST YEAR CURRENT YEAR TO MTN TO DATE CHANOR
RESIDENTIAL SALES 2,376,697.01 ],561,010.0] ]5,165,55].38 25,801,868.91 1.32\
CORK AND INDUSTRIAL SALES 3,105,100.85 3,590,950.55 33,730,513.11 33,173,581.95 -0.76\
PRIVATE STREET LIGHTING 6,030.01 6,268.81 59,715.19 53,360.53 -10.66\
TOTAL PRIVATE CONSUNSR8 5.]88.12] B8 6,161.259 16 59.]55 I21 1159.128 812 39 0.11\
MUNICIPAL BALES:
STREET LIGHTING 26,5]1.]5 29,313.16 281,311.16 255,906.69 -9.99\
HUNICIPAL BUILDINGS 95,131.26 111,951.07 879,010.11 8]],198.62 -0.23\
TOTAL MUNICIPAL CONSUHERB 131.003.51 111.]91 l3 1.16).))6.90 2,133,105.31 -2,601
SALES FOR RESALE 29,533.12 30,567.53 311,018.17 303,729.07 -2.35\
SCHOOL 111,929.23 150,779.62 1,105,915.80 1,203,358.18 -0.11\
SUB-TOTAL 6,063,593.76 6,186,900.91 61,936,119.98 61,969,001.95 0.05\
FORFEITED DISCOUNTS 68,675.63 73,059.56 705,625.96 711,575.31 5.53\
PURCHASED POWER CAPACITY (10,017.60) 161,132.52 (99,577.55) 1,631,163.68 -1738.39\
ENERGY CONSERVATION - RESIDENTIAL 18,171.02 19,211.77 170,591.19 201,611.36 18.10\
ENERGY CONSERVATION - CONIERCIAL 33,559.28 36,061.32 205,672.69 318,]]2.26 15.09\
GAH REVENUE 52,898.11 51,181.85 521,196.67 538,556.53 2.74%
"PA CREDIT ]63,960.97) (116,731.96) (523,211.35) (558,532.26) 6.71\
TOTAL REVENUE 5.181,192.13 6.]11.866.00 6].999.]85.99 61.855.151.]] 3.95\
TOW OF READING, MASSACHUSETTS
MUNICIPAL LIGHT DEPARTMENT
SCHEDULE OF OPERATING REVENUE By TOWN
3/31/13
MONTH TOTAL READING LYNNPIELO
NO.REMINO NILMINGTON
RESIDENTIAL 2,561,010.07 835,526.09
INDUS/HUNT BLDG 3,705,901.62 321'553'33 606,9)1.16 )97,036.50
531,366.10 59,609.79
PUB.ST.LIGHTS 39,313.26 601,353.16 ],50),053.99
CRUS} ESALE 9,530.30 3,795.53 5,153.10
6,]68.81 1,131.]1 111 I1 10,812.1)
SCHOOL 30,S67.53 30,56).53 30,567.53 0.00 1,908.69 3,111.10
150,779.63 52,953.03 33,071.00 0.00 0.00
30,)96.16 11,959.13
TOTAL 6.186.900.91 1.161.611.66 420.111 08
�I19
_ .146.953.362.969.35
THIS YEAR TO OATS
RESIDENTIAL 35,801,868.91 0,107,380.66 3,673,058.11
INDUS/NTMI HIM 31,35D,781.57 6,720,5]).81 5,906,338.3] 8,111,391.58
PUB.ST.LTOHTS 355,906.69 113.032.61 5,196,501.63 17,68:,730.1:
PRV.ST.LIOHTS 89,001.)1 ]],853.81 16,351.)]
CO-OP RESALE 53,360.5) 9,)12.2) 975.60 93,)96.87
303,729.07 l0],l]9.0) 16,100.79 26,511.0)
SCHOOL 1,203,158.18 136,663.)1 358,911.32 0.00 0.00
159,061.89 356,]18.36
TOTAL 61.969.001.95 13.650.910.89
_ 109.8]1 7B 11 636.16].]) 3]`382,0)9.01
LAST YEAR TO VATS
RESIDENTIAL 35,165,553.38 :,009,110.50 3,590,735.78
INDUS/MUNI BLDG 31,609,563.66 1,)99,17).)1 5,914,653.65 7,923,33).63
PUB.HT.LIGHT: 381,311.16 11)'101'73 5,501,651.65 2),86],330.56
PRV.ST.LIOHT'8 59,)35.19 91,))].30 35,)6).96 51,035.17 106.5)9.19
CO-OP RESALE 11,139.02 1,089.30 18.507.15
SCHOOL 311,018.17 )11,018.1) p pp 29,000.12
1,305,915.80 133,151.85 0.00 ppp •
358,610.)1 158,711.77 355,075.11
TOTAL 61 9]6,119 98 J3 655.583.18
�_329.3I5.39 _ 11.6]1.097.]1 ]3.177.]1:.e0
PERCENTAGE OF OPERATING INCOME TO TOTAL
MONTH TOTAL READING LYNNPIBLD
NO.READING WILMINGTON
RESIDENTIAL 39.53% 12.88\
1NDU8/MUNI BLDG S.O2%
57.13\ 8.]5% 9.)6% 13.39\
PUB.9T.LIGHTS 0.91%
PRV.ST.LIGHTS 0.10% 0.02% 0.06\ 9.3]% ]8.61%
CO-OP RESALE 0.10\ 0 O2\ 0 00% a.os%
SCHOOL0.47%].33\ 0.82% 0.00\ 0.00% 0.00\
0.19% 0.32%
0.69\
TOTAL �p=_p% 22,59%
-
6.47% - 19 1H 51 83%
THIS YEAR TO DATE
RESIDENTIAL 11.61\
INDUS/MUNI BLDG 1].08\ 5 9J\
PUB.ST.LIGHTS 55 0.41%.13\ 0.73\ 9. 7%53% 13.
PRV.ST.LIGMTS 09% O.1J\ 0 8.887.05% % ]8.123\2%
COOP RESALE 0 19% 0.02% 0.16%
O.00i 0.03%
SCHOOL 1.91\ 0.69% 0.00\ 0.00% 0.00%
0.131 0.36\
0.5)%
TOTAL 100 OD%
13.01\ _ 7.121 3B 76\
LAST YEAR TO OATS 52.09\
RESIDENTIAL 11.111
[NDVE/MUNI BLDG 12'75% 5.80%
PUB.ST.LIGHTE SS.BB% 7.75\ 0.12% 9.59% 13.795
PRV.ST.LIGHTE 0.10\ 0.15% 0.06% 0.08% 18.52% •
CO JP RESALE 0.03% 0 0.17%
sr.HCOL 0.50% 0.50% 0.00%.00\ 0.03% 0.05%
1.95% 0.70% 0.42% 0.00% 0.00%
_ 0.261
TOTAL 0.57%
_ 100 09% 33.OSi
7.00% IB 851
53 l0i
TOWN OF READING, MSSACHU39TTS
MUNICIPAL LIGHT DEPARTMENT
BUDOETED REVENUE VARIANCE REPORT
3/31/13
SCHEDULE F
ACTUAL BUDGET \
SALES 01 EL[CTPICITV: YEAR TO MTN YEAR TO DATE VARIANCE • CHANGE
RESIDENTIAL 15,666,635.05 16,201,666.00 1621,228.951 -3.81\
COHN AHD INDUSTRIAL SALEB
PRIVATE STREET LIGHTING 18,226,259.73 19,015,B63.DC (]91,583.11) -1.16\
MUNICIPAL BUILDINGS
PUBLIC STREET LIGHTING 167,680.26 151,862.00 (6,361.16) -2.81\
SALES FOR RESALE 115,659.16 215,866.00 (10,106.21) -18.62\
SCHOOL _ 651.003.33 664,387.00 (6,543,67) -0.99\
TOTAL BASE SALES 31,011,638.11 36,335,582.00 11,663,961.591 -6.03\
TOTAL FUEL SALES _ 27,097,366.84 26,010 69l 00 3.026.813 06 12.58\
TOTAL OPERATING REVENUE 61,969,006.95 60,606,015.00 1,562,929.95 2.591
FORFEITED DISCOUNTS 166,515.31 199,382.00 (51,806.69) -6.86\
PURCHASED POWER CAPACITY 1,631,663.68 1,666,922.00 (15,350.32) -0.93\
ENERGY CONSERVATION - RESIDENTIAL 201,611.26 201,608.00 3.26 0.00%
ENERGY CONSERVATION - CON ERCIAL 328,712.28 362,031.00 (13,258.72) 0.886
GAN REVENUE 530,556.53 563,639.00 (5,082.61) -0.93\
PRINT CREDIT (558,532.26) (521,991.00) (33,535.26) 6.39\
TOTAL OPERATING REVENUES fi6,B53.653.13 61.616,560.00 1,660.891.13 2.216
• ( 1 ACTUAL UNDER BUDGET
4w
TOW Of READING. MASSACHUSETTS
MUNICIPAL LIGHT DEPARTNIMT
SCHEDULE OF OPERATING EXPENSES
3/31/13
SCHEDULE E
MONTH MNTR LAST YEAR CURRANT YEAR YTD \
OPERATION EXPENSES: LAST YEAR CURRANT YEAR TO DATE TO DATE CHANGE
PURCHASED POMR BASE EXP BUSH 1,929 265.13 ],]90.)11.93 18.784.169.55 31,346.162.33 13.64%
OPERATION SUP AND ENGINEERING EXP 44,211.19 47,468.68 391.697.39 381,541.37 -2.59%
STATION SUP LABOR AMD RISC 8,390.67 5.080.47 83.46.62 56.033.33 -32.87%
LINE MISC LABOR AND EXPANSE 47,787.73 51.734.38 501.135.86 497,413.71 -0.74%
STATION LABOR AND EXPENSE 37,6]8.0] 33,703.52 354.391.90 381,051.35 7.52%
STREET LIGHTING EXPENSE 11.656.54 6.810.32 85,657.16 60,444.46 -32.61%
METER EIPENSE 30,212.22 14.890.47 105.634.06 139,940.31 -24.61%
MISC DISTRIBUTION EXPENSE 32,097.11 34,283.96 253,541.69 358,115.99 1.80%
MTEA READING LABOR A EXPENSE 8,660.70 5.331.11 69,531.68 62,95].69 -9.46%
ACCT A COLL LABOR A EXPENSE 136,984.75 129.714.92 1.049,674.39 1,115,179.36 6.24%
UNCOLLECTIBLE ACCOUNTS 16,000.00 8,333.33 144,000.00 74.999.97 -47.92%
ENERGY AUDIT EXPENSE 34,475.69 68,389.48 328,694.51 396,802.58 20.72%
ADMIN A GEN SALARIES 69,069.76 70.715.55 563,517.41 579.345.53 3.61%
OFFICE SUPPLIES A EXPENSE 30,539.30 21,988.91 166,967.71 189,7SS.30 13.30%
OUTSIDE SERVICES 73,354.06 73,658.99 326,194.90 392,314.75 30.27%
PROPERTY INSURANCE 39.391.97 19,936.00 290.130.93 280.095.43 -3.53%
INJURIES ANO DAMAGES 3,338.04 2,137.31 14,137.38 33,168.68 134.62%
EMPLOYERS PENSIONS A BENEFITS 97.035.66 229,519.26 964,729.33 1,651,958.25 71.24%
MISC GENERAL EXPENSE 10,648.35 7,500.34 139,339.70 125,423.26 -9.92%
RENT EXPENSE 14.093.53 10,177.14 146,528.41 151,136.71 3.14%
ENERGY CONSERVATION 20,701.00 55,319.56 416,909.79 565,600.71 35.67%
TOTAL OPERATION EXPENSES 735.216.29 913.479 SO 1.482.... 71 7,393,272.84 14 O6%
MAINTENANCE EXPENSES: •
MAIM OF TRANSMISSION PLANT ]]].OB 3]].OB 3.043.74 2,043.74 0.00%
MINI OF STRUCT AND HQUIPMT 5.691.50 15.593.93 201,156.37 106,593.18 -47.01%
MINT OF LIMB - ON 103,476.04 136,501.12 1.361,768.10 1,149.905.14 -8.87%
MINT OF LIMB - UO 6,325.61 29,107.51 131,839.00 139.3]0.89 5.68%
MINT OF LINE TRANSFORMERS 0.00 27,371.50 32,762.59 120,931.17 269.11%
MINT OF ST IT A 310 SYSTEM (92.18) 291.29 (490.50) 3.48 -100.51%
MINT OF GARAGE NID STOCKROOM 6,848.]] 65.744.17 402.318.47 408.324.52 1.49%
MINT OF RATERS 8,535.03 3,737.98 6,686.50 25.47].]3 -60.61%
MINS OF GEN PLANT 5,357.49 1],533.89 59,465.86 87.409.64 46.99%
TOTAL MAINTENANCE EXPENSES 185.379 43 ]91.09] 17 ].155 550 it 2,040,007 99 -5.36%
DEPRECIATION EXPENSE 296.027.47 305,469.18 ].664,]4].]3 2.749.322.63 3.19%
PURCHASED FORMA FUEL EXPENSE 3.585.60.21 ],393.560.3] ]8.111.544.]0 26.329.977.97 -6.68%
VOLUNTARY PAYMENTS TO TONNE 113,000.00 114,000.00 1.013.186.00 1,019.303.00 0161%
TOTAL OPERATING 8%PENSE9 5,831.6]L 51 _ 6.308.318.43 59.313.]6.3) 60.8]8.026.]] 3.64i
•
TOM OF READING, MASSACHUSETTS
MUNICIPAL LIGHT DEPARTMENT
BUDGETED OPERATING EXPENSE VARIANCE REPORT
3/31/13
SCHEDULE G
ACTUAL BOUGHT
OPERATION EXPENSES: TSAR TO DATE YEAR TO DATE VARIANCE • CHANGE
PURCHASED POWER BASS EXPENSE 21.346 162.15 33.]99.0)9 00 11,453 916.651 -6.37%
OPERATION SUP AND ENGINEERING HAP 381,541.37 352,445.00 29,096.37 8.26%
STATION SUP LABOR AND MISC 56,032.51 60,480.00 (4,447.47) .] 35\
LINE MISC LABOR ANO EXPENSE 49],413.)1 493,061.00 4,75].7] 0.60%
STATION LABOR AND EXPENSE 381,051.25 118,899.00 12,312.25 12.90%
MISSSTREEEXPLIGENSE
HIPpSX 60,444.46 62,565.00 (2,140.54) -3.42%
METER ISTRIBH 139,940.31 144,205.00 (1,264.69) -2.96%
NEVE DISTRIBUTION EXPENSE 258,115.99 275,004.00 (16,808.01) -6.14%
METER READING LABOR i EXPENSE N 62,952.69 67,951.00 (4,996.31) -7.36%
ACCT c COIL LABOR i EXP p88 1,115,1]9.16 1,043,810.00 71,369.16 6.64%
ENERGY
AUDIT EXPENSE
]1,999.9) )4,99).00 2.97 0.00\
ADMIN i aOm MY
" S 3961802.58 362,311.00 34,431.58 9.50%
p SALARIES
OFFICE 5]9,)15.53 571.723.00 7,623.53 1.33%
OUTSIDE
c EXPENSE
189,)55.)0 190,468.00 (732.70) -0.38%
392,314.75 422,421.00 (30,106.25) -7.13%
PROPERTY
SIERTY NSURNSURANCE 380,095.43 353,637.00 03,541.571 -20.80%
EMPLOYEE ANO DAMAGES
EMPLOTE33,168.68 43,587.00 (9,410.)3) -22.12%
SEGENERAL EXPENSE PENSIONS c BENEFITS 1,651,958.35 1,464,159.00 187.799.25 13.83%
SEMI I 125.423.36 163,970.00 (38,546.74) -33.51%
EXPENSE 151.136.71 159,003.00 0.866.391 -4.95%
ENERGY CONSERVATION $65,600.]1 539,133.00 36,467.71 6.89%
TOTAL OPERATION EXPENSES ).391 3]3.81 7.1)].868 00 230.404 01 3.07\
MAINTENANCE EXPp9EH1
NAINT OF TRANSMISSION PLAN 3,043.74 2,250.00 (306.26) -9.17%
MAIM 08 STRUCT AND EQUIPMENT 106.593.18 87,109.00 19,484.18 22.37%
MAIM OF LINES - 0E 1,149,905.14 902,956.00 246,949.14 27.35%
MAINT OF LINES - UO 139,320.09 124.454.00 14,066.69 11.95%
MAINT OF LINK TRANSFORMERS 130,931.17 143,613.00 121,681.631 -15.20%
MAINT OF ST LT c SIG SYSTEM 2.48 7,392.00 1],289.52) -99.97%
MAINT OF GARAGE AND STOCKROOM 406,324.52 504,992.00 (96,667.401 -19.14%
MAINT OF WHIRRS 35,477.13 46,274.00 (30,796.77) -44.90
MAINT OP Op PLANT 87,409.64 98,334.00 (10,924.36) -11.11%
TOTAL MAINTENANCE EXPENSES 3.040.00] 991.916.3)1 001]1.7 3 99
�L_ 6.4fi\
DEPRECIATION EXPENSE 3,749,232,62 3,]3),503.00 11,719.62 0.43%
PURCHASED POWER FURL EXPENSE 36,329,977.97 24,422,183.00 1,907,794.97 7.61%
VOLUNTARY PAYMENTS TO TOWS 1,019,303.00 1.036,000.00 16.617.001 -0.64%
TOTAL OPERATING EXPENSES _ 60,6]6.026.7i 60.07].90].00 601.119.)] 1,114
• 1 1 . ACTUAL UNDER 8OUGHT
TOME OF READING, MASSACHUSETTS
MUNICIPAL LIGHT DEPARTMENT
BUDGETED OPERATING EXPRESS VARIANCE REPORT
3/31/13
RESPONSIBLE 9EYTRIED
SENIOR 2013 ACTUAL BUDGET REMAINING
OPERATION EXPENSES: MANAGER ANNUAL SUGGEST YEAR TO DATE BALANCE BUDGET %
PURCHASED POWER BASE EXPENSE JP30,10].)62 00 ]1.366.16] 35 8.)56,5]9 65 29.09%
OPERATION SUP AND ENGINEERING EXP AS 668,969.00 381,561.37 8),60).63 18.64%
STATION SUP LABOR AND MISC RE 79,813.00 56,033.S3 ]3,)00.47 29.00%
LINT RISC LABOR AND EXPENSE RE 671,309.00 69),613.]1 173,895.29 25.90%
STATION LABOR AND EXPENSE RS 660,269.00 301,051.25 6),19).75 16.99%
STREET LIGHTING EXPENSE RE 83,106.00 60,666.66 22,661.56 27.27%
METER EXPENSE RB 197,329.00 139,960.31 57,386.69 29.04%
MIEC DISTRIBUTION EXPRESS RS 366,689.00 258,115.99 108,373.81 29.57%
BEIRA READING LABOR R EXPENSE RE 69,966.00 62,952.69 6,993.31 10.00%
ACCI A COLL LABOR 6 EXPENSE RP 1,385,210.00 1,115.179.36 270,030.66 19.69%
UNCOLLZCTIBLS ACCOUNTS RP 100,000.00 ]6,999.9) 25,000.03 25.00%
ENERGY AUDIT EXPENSE JP 679,013.00 396,002.58 82,210.62 17.16%
ADMIN 6 Gell SALARIES BE 761,068.00 579,365.53 181,7]2.6] 23.88%
OFFICE SUPPLIES 6 EXPENSE RE 253,950.00 189,755.30 66,196.70 25.29%
OUTSIDE SERVICES RE 507,125.00 392,316.75 116,810.25 22.666
PROPERTY INSURANCE R8 671,500.00 280,095.63 191,606.57 60.59%
INJURIES AND DAMAGES RE 56,619.00 33,165.68 23,650.32 61.62%
EMPLOYEES PENSIONS 6 BENEFITS RE 1,569,623.00 1,651,958.35 237,666.75 12.58%
MISC GENERAL EXPRESS RE ]00,)05.00 125,623.26 75,361.76 37.53%
RENT EXPENSE RE 312,000.00 151,136.71 60,863.29 20.71%
ENERGY CONSERVATION JP 697,983.00 565,600.71 132,382.29 18.97%
TOTAL OPERATION EXPENSES 8.8]3.303 00 7.393.27] 01 2,006 793 16 22.76%
MAINTENANCE EXPENSES, •
PAINT OF TRANSMISSION PLANT RE 31000.00 2,063.76 956.26 31.88%
MAINT OF STROCT AND EDUIPM RS 116,120.00 106,593.18 ),5]6.82 6.60%
MAINT OF LINES - ON BS 1,250,621.00 1,169,905.16 100,515.86 8.06%
MAIM OF LINES - UG BS ]05,3)1.00 139,320.89 166,050.11 51.18%
MAIM OF LINE TRANSFORMER RS 188,500.00 120,931.17 67,568.83 35.85%
MAIM OF 8T LT 6 SIG SISTER XS 9,686.00 2.60 9,681.52 99.97%
MAIM OF DAMAGE AND STOCKROOM XB 672,589.00 608,326.53 266,266.68 39.29%
MAIM OF METERS AS 67,392.00 25,677.23 21,916.77 66.26%
MAIM OF GEN PLANT RP 131,320.00 87,609.66 63,910.36 33.66%
TOTAL MAINTWAMCK EXPENSES ].81).601 00 2.060,00) 99 66].389 O1 23.51%
DEPRECIATION EXPENSE RP 3,650,000.00 2,769,222.61 900,]]7.38 26.68%
PURCHASED POMBR FUEL EXPRESS JP 30,500,000.00 26,329,977.97 6,1]0,02].03 13.67%
VOLUNTARY PAYMENTS 7O TONNE RP 1,368,000.00 1.019,383.00 368.617.00 25.68%
TOTAL OPERATING EXPENSES BB 76�J®,500,00 60.6]B.Ol6.]l 16,865.1)8.23 20.11%
•
TOWN OF RRADINO, MASSACHUSETTS
MUNICIPAL LIGHT DEPARTMENT
PROFESSIONAL SERVICBB
3/31/2013
PROFESSIONAL SERVICES BY PROJECT
ITEM 08FARTMEMf
ACTUAL BUDGET VARIANCE
1 RMLO AND PENSION TRUST AUDIT PENS ACCOUNTING
2 PENSION ACTUARIAL EVALUATION ]2.]50.00 31,]50.00 500.00
3 LNGAL- FERC/ISO ISSUES ACCOUNTIN0 3,750.00 0.00 3,750.00
4 LEGAL- POWER SUPPLY ISSUES ENERGY SERVICE 0.00 13,500.00
ENERGY SERVICE 25,117.85 (13,500.001
5 PROFESSIONAL CERAND A ENERGY SERVICE 13,050.00 (8,633.151
6 NERC COMPLIANCE AND AUDIT 9,939.80 12,000.00 12,060.20)
T LOAD CAPACITY STUDY E A 0 10,150.50 11,500.00 11,111.50)
B BIROM HRRDRNL. STUDY ENGINEERING 0.00 11,250.00 (11,150.00)
9 LEGAL-GENERAL, GKNWECENM AUDIT ONOINE8RIN0 0.00 50,000.00 150.000.001
S-GENER
30 LEGAL SERVICEAL OM 83,360.81 311,500.00 (29,139.19)
11 LEGAL GENERAL
MR 110,171.80 15,600.00 61.441.10
3 LEGAL MM 63,313.14 16,400.00 16,15.10
1
1] SURVEY RIGHTIGHT OF NAY BLDG. MAINT. 10,300.90 1.119.00 911075.90
11 ENVIRONMENTAL BLDG. MINT. 0.00 3,753.00
BLDG. MAIN]. (],051.00)
15 ENGINREPAIR
ASERVICES 8.00 3,053.00 0,051.001
16 REPAIR REND AND OBOE AREA BLDG. MAINZ. 11,110.05 6.390.00 0,410.05
14 INSURANCE CONSULTANT BLDG' MINI. 0.00 30,000.00 (30,000.00)
18 LEGAL OEM. BENEFIT 0.60 4,194.00 10,190.00)
19 GINE AL BANKRUP FOR MAJOR UPGRADE OEM. NENEPIT 899.60 1,053.00 (2,853.181
20 GENERAL BANKRUPTCY ACCOUNTING 1,056.20 0.00 1,056.10
31 EXECUTIVE SEARCH- ON ACCOUNTING 1,111.00
ON 11 $00.00 0.00 1,111.00
TOTAL l91 311 45 0.00 11 500.00
1l2 131.00 Il 106 ]51
PROFESSIONAL SERVICES BY VENICE
ACTUAL
MBLANSON HEATH i COMPANY
HUDSON RIVER ENERGY ORO" 33.500.00
STONE CONSULTING INC. 1,895.20
RUBIN Nip RWMN1 3,450.00
UTILITY SERVICES INC. 44.051.23
DUNCAM 2 ALLEN 10,150.50
CHOATE MALL R STEWART 71.030.93
MENDERS TORREY 6 SPENCER 165,658.98
RICHARD HIGGINS ARBITRATOR 12,345.55
CARRY NOOTERE ARBITRATOR 2,410.00
MICHAEL BROWN ARBITRATOR 2.813.00
WILLIAM F. CROWLEY ATTORNEY 11538.99
CMEEC 2.180.00
JM ASSOCIATES 7,044.00
DACRI A ASSOCIATES LLL 1.711.50
COOSOALZ 24,500.00
2,056.17
TOTAL 393,)11.]5
1131
SKID J
BUDGET VARIANCE REPORT
FOR PERIOD ENDING MARCH 31, 2013
DIVISION ACTUAL BUDGET VARIANCE CHANGE
ENGINEERING AND OPERATIONS 3,250,859 3,058,328 192, 531 6.30%
ENERGY SERVICES 998,703 957,133 41,570 4.34%
GENERAL MANAGER 732,119 676,129 55,990 8.28%
FACILITY MANAGER 2, 916,149 2, 934,414 (18,265) -0.62%
BUSINESS DIVISION 7,006,488 6,927,640 78, 848 1.14%
SUB-TOTAL 19.904,318 14,553,644 350,674 2.41%
PURCHASED POWER - BASE 21,346,162 22,799,079 (1,452,917) -6.37%
PURCHASED POWER - FUEL 26,329,978 24,422,183 1,907,795 7.81%
TOTAL 62,580,459 61,779 906 805,553 1.30%
RMLD
DEFERRED PURL CASH RESERVE ANALYSIS
3/31/13
OR088 MOR171LY
DATt CRARDBB RN8Nt8 MYRA CRBDIT TOTAL
DtltRRBD D8P8RgtD
Jun-1]
Jul-12 3,581,715.28 3,{92,8{3.61 (61,106.90) 2,270,0{{.{8
Aug-12 3,5]8,611.]0 2,91{,9]8.35 ({{ 365801 (149,978.57) 2,120,069.91
, . 1,412,067.26
889-12 ],6{6,309.32 3,{86,7{9.{5 ({7,679.80) (]92,961.33) ],205,028.59
Oct-12 ],595,375.{5 2,389,147.98 (68,781.28)
Nov-12 2,746,817.28 2,740,129.67 (22,566.16) (255,008.75) 1,950,019.8{
URn-12 21869,712.69 ],987,105.02168965361 (27,253.97) 1,922,765.97
. . 49,427.77 2,972,193.64
RRb-ll
JRn-13 2,523,166.59 3,076,267.{5 (70,691.63) 682,409.23 2,65{,60].87
3,397,709.79 3,030,833.21 177,861.371
M.,13 2,393,560.37 2,979,311.50 1116,736.961 1{66,717.95) 2,009,886.9]
469,016.17 2,678,901.09
1161
RMA
STA"IM MPORT
FOR FISCAL MBAR BNOIM JUM. 3013
13 am JUL AVO BIR OCT NOV OBC JAN F88 NAB
TOTAL 13 12 13 13 lI 13 13 13 13
OIB[••• NAMOBB
.AMAA1 xA .. 3.00 3.00 3.00 3.00 x.00 1.00 3.00 x.00 3.00 1.00
NBNAN RBBOVNC88 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
COMM ITY ABLATIONS 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
TOTAL 6.00 6.00 4.00 6.00 6.00 6.00 6.00 4.00 6.00 3.00
BUBIMB9
ACCOOMIM 2.00 2.00 1.00 2.00 2.00 1.00 3.00 2.00 3.00 3.00
MSTOMI SIRVICI ]AS ].]5 ].]9 ].]! ].]! ]AS ].]5 ]AS ].]S ]AS
NOM INFORNATLOM SYS 6.25 6.00 5.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00
NISCILLAMOUS 1.00 1.00 1.00 1.00 1.00 1.00 1.00 a.00 1.00 1.00
TOTAL 11.00 16.1! 16.]S 36.]S 16.]S 16.15 16.75 16 ]S 11.75 11.75
MI1RBAIM i OPBRATIONA
RON Bio 2.00 2.00 1.00 1.00 1.00 1.00 2.00 3.00 2.00 2.00
MIMBRINO 5.00 5.00 5.00 5.00 5.00 5.00 5.00 5.00 5.00 5.00
LIM 21.00 21.00 21.00 21.00 31.00 21.00 21.00 11.00 21.00 31.00
MIR 6.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00
STATION 4400 0.00 8.00 9.00 0.00 6.00 0.00 0.00 0.00 9.00
TOTAL 40.00 39.00 39.00 39.00 30.00 30.00 39 00 31.00 31.00 -
39 00
PAOJlCT
BBILBINO 2.00 3.00 3.00 2.00 3.00 3.00 2.00 2.00 3.00 3.00
OpIML BBMFITS 3.00 1.00 2.00 3.00 2.00 2.00 3.00 2.00 2.00 2.00
TRANSPORTATION
NATBRIALP WIM 6.00 3.00 4.00 4.00 6.00 4.00 6 00 6 00 1 00 600
TOTAL 9.00 6.00 8.00 S.O. 9.00 0.00 8 00 8 00 9 00 9 00
aMROI SIBYICB.9
ARMOR SBRVICBS 5.30 4.30 4.30 4.50 6.50 4.50 4.50 5.50 5.50 6
TOTAL 5.30 4.50 4.50 6.50 6.50 4.50 4 50 5.50 3.50 • 50
ARLO TOTAL 74.30 ]a.39 ]1.35 ]1.39 ]1.]9 11.35 TI x5 73.25 73.25 71.25
ccNTum"
00 LIM 3.ao 2.00 2.00 2.00 2.00 x.oa x oa : 00 2.00 2.00
To]u 1.00 2.00 2.00 2.00 2.00 2.00 x 00 2.00 2.00 2.00
0. TOTAL ]6.50 13.25 ]).25 ]).x! ]).25 ]).25 74.25 75.25 75.23 73.25
•
p5�
RMLD ( 6y/ REadieBMuni ER Light Department
S
Reading
uncial Li cxuxnoxs
230 Ash Street
F.O.Box 150
Reading,MA 01867-0250
Tel:(781)944-1340
Fax:(781)942-2409
Web:FOREF.ld.cam
May 17, 2013
Town of Reading Municipal Light Board
Subject:Sicame Connectors
On May 1, 2013 a bid invitation was placed as a legal notice in the Reading Chronicle requesting
proposals for Sicame Connectors for the Reading Municipal Light Department.
Specifications were emailed to the following:
WESCO HD Supply Genergy Corp
PowerTech (UPSC) Shamrock Power Sales Hasgo Power
Robinson Sales EL Flowers Power Sales Group
J.F. Gray &Associates MetroWest Electric Sales HD Industrial Srvs.
Bids were received from WESCO,Yale Electric Supply, Graybar and UPSC.
The bids were publicly opened and read aloud at 11:00 a.m. May 16, 2013 in the Town of Reading
Municipal Light Department's Board Room, 230 Ash Street, Reading, Massachusetts.
The bids were reviewed, analyzed and evaluated by the Interim General Manager and the staff.
Move that bid 2013-34 for Sicame Connectors be awarded to:
Graybar for a total cost of$52,860.00
Item Ouantit Description UnitC st Net Cost
1 6000 Sicame Parallel Grove Connectors#TTD2710FB-T-UN1 $8.81 $52,860.00
as the lowest qualified bidder on the recommendation of the Interim General Manager.
Move that bid 2013-34 for Sicame Connectors be awarded to:
WESCO for a total cost of$17,610.00
Item Ouantity Description Unit Cost Net Cost
2 3000 Sicame Parallel Grove Connectors#TTD1510Ff $5.87 $17,610.00
as the lowest qualified bidder on the recommendation of the Interim General Manager.
File:Bid/FY13 Bids/Sicame CnO@e10R/2013-34 ATTACHMENT 6
RMLD 1� Reading
Municipal Light T mens
\��(p •%// Ash Stet.P.O.Box 150
Reading, A050 '
This purchase will be placed in inventory and will be charged to service upgrade projects and
new customer service connections.
Ketfin Sullivan
A��'t�'
Peter Price
File,Bid/FY13 Bids/Sicamc Connectors/2013-34
/ !�. /\
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!�� !§| t;! \E | ! | {
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,!I
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Jeanne Foti
10m: Kevin Sullivan
Sent: Monday,April 22, 2013 10:55 AM
To: David Talbot
Cc: RMLO Board Members Group;Jeanne Foti; Bob Fournier, Beth Ellen Antonio;Jane
Parenteau; Dave Polson
Subject: FW:Account Payable Warrant Questions -April 19
Dave;
While these points are all operating decisions and I appreciate your point of view, be assured that I have given the first
question complete consideration. I am mindful that our discussion this coming Wednesday for the NSTAR and
Middleton overpayments has resulted in an unrecoverable net loss of$1.1M to the ratepayers of the RMLD(per
footnote 20 of the audited financials).
The A/P warrant questions while not insignificant, pale in comparison to the processes and possible changes Melanson
and Heath will be reviewing in Energy Services. This is an area where change will produce a fruitful outcome. Please see
my responses to your questions embedded below.
X.k&L.
Reading Municipal Light Department
Interim General Manager
m: Jeanne Foil
M: Monday, April 22, 2013 6:48 AM
To: Kevin Sullivan
Subject: Account Payable Warrant Questions- April 19
Talbot
1. Choate Hall Stewart LLP—Why are we paying$650/hour—are we shopping this around?
There was a time when the RMLD used town counsel which resulted in the professional employees joining a
union and therefore becoming represented. That issue aside, Choate, Hall and Stewart have been
employment counsel representing the RMLD on labor issues for over 20 years. I do realize$650/hr, quickly
adds up yet believe there is significant value to a legal counsel(Tam Shirley, Esq.)that is able to react to a
landscape of familiarity, having a complete understanding of three contracts, and an historical grasp of all
issues surrounding the employees of the Department. Undoubtedly, this has saved hours of explanation
and cost. In addition,Choate, Hall and Stewart has lost two arbitrations in 20 years of representing the
RMLD's interests.
2. Elite Pressure Washing—Why spend $14,430 to wash trucks—do it in house?
The Department has two Facilities individuals who perform many electrical/mechanical duties. These two
employees have full days maintaining the trucks and buildings. I consider the scheduled pressure washing a
good use of external resourres. Professional pressure washing firms are set up with the proper equipment
and here at the RMLD, Elite effectively spends double the time washing our fleet in the Winter than in the
Summer due to the salt contarninaton
3. Bottled Water(2 bills)—(Suggest we eliminate this.)
1
This bottled water is of the 5 gallon container type. This water is brought in for the E&O crews, keeping the
crews hydrated while they are working in the field and at substation 4.
Jeanne Foti
Reading Municipal Light Department
Executive Assistant
230 Ash Street
Reading, MA 01867
781-942-6434 Phone
781-942-2409 Fax
Please consider the environment before printing this e-mail.
•
•
2
Jeanne Foti
om: Kevin Sullivan
`Sent: Monday, April 29,2013 8:59 AM
To: David Talbot
Cc: Bob Fournier; Maureen Hanifan;Jeanne Foti
Subject: FW:Account Payable Warrant - April 26, 2013
Commissioner Talbot;
Please see the response below to your question regarding Next Step Living.
xA.Mw ch�uar
Reading Municipal Light Department
Interim General Manager
From: Maureen Hanifan
Sent: Monday, April 29, 2013 8:33 AM
To: Kevin Sullivan
Subject: RE: Account Payable Warrant- April 26, 2013
Kevin,
As part of the invoicing and payment process, Next Step Living is required by RMLD to supply a copy of the actual audit
report which we will use for future analysis. Now that we have the audit pre-process in order we are moving on to
.develop a post-audit process which will include contacting the customer to see if and when then will implement some or
of the audit recommendations. Please feel free to contact me with any and all questions. Mkh '
Maureen K. Hanifan
Customer Service Manager
Reading Municipal Light Department
230 Ash Street
Reading, MA 01867
781-942.6480
mhanifan(dlrmld.com
From: Kevin Sullivan
Sent: Monday, April 29, 2013 7:38 AM
To: Maureen Hanifan
Cc: Bob Fournier
Subject: FW: Account Payable Warrant - April 26, 2013
A... lades all dround on the dllq;enrr that res,Ohed in the, rethts ro the RMLD m you answer the questions from
Com...ksioner GdhoN
. IT r,.,r,., i i . I , •.,.:.,,
From: Jeanne Fob
Sent: Monday, April 29, 2013 6:10 AM
To: Kevin Sullivan
Subject: Account Payable Warrant- April 26, 2013
Talbot •
1. Next Step Living—Nice job Maureen in reviewing the energy audits closely,and getting credit back to
RMLD. question: Do we know whether customers follow through on recommendations? And do we get CCd on
the energy audits?
Jeanne Foti
Reading Municipal Light Department
Executive Assistant
230 Ash Street
Reading, MA 01867
781-942-6434 Phone
781-942-2409 Fax
Please consider the environment before printing this e-mail.
•
•
1
Accolades all around an the diligence that resulted in the credits to the RMLD. Can you answer the questions
hum Commissioner Talbot'?
0
Reading Municipal Light Department
Interim General Manager
From: Jeanne Foti
Sent: Monday, April 29, 2013 6:10 AM
To: Kevin Sullivan
Subject: Account Payable Warrant- April 26, 2013
Talbot
1. Next Step Living—Nice job Maureen in reviewing the energy audits closely, and getting credit back to
JaMLD. Question: Do we know whether customers follow through on recommendations? And do we get CCd
mob the energy audits?
Jeanne Foti
Reading Municipal Light Department
Executive Assistant
230 Ash Street
Reading, MA 01867
1942-6414 Phone
3
Jeanne Foti
From: Kevin Sullivan
Sent: Monday, April 29, 2013 3:24 PM
To: David Talbot
Cc Bob Fournier; Maureen Hanifan; Jeanne Foti
Subject: RE: FW:Account Payable Warrant -April 26, 2013
Dave;
Please see my responses below.
.X.&No..
Reading Municipal light Department
Interim General Manager
From: David Talbot(mailto:talbot.davidCibomail.com]
Sent: Monday, April 29, 2013 2:33 PM
To: Kevin Sullivan
Cc: Bob Fournier; Maureen Hanifan; Jeanne Fob
Subject Re: FW: Account Payable Warrant-April 26, 2013
Thanks. It's confusing talking about audits of(energy) audits.
I was wondering: •
1: Do we know the results of the energy audits? (Meaning,do we know which properties have the most to gain
from having work done? No Or, if an energy audit revealed that a home has an electric water heater, would we
find that out? We have found it really depends upon who the auditor is. Knowing this, in our meeting wilh Next
Step IAN ing Icirca Murch), we had m,luested to know if the customer has all electric water heater to update our
database.)
2: Do we know whether the customer ever followed up and had work done in response to the energy audit?
No.
In other words, do we have data out of these energy audits,other than the fact that they were performed?
No. \Fe prop tole the sen Ice and if the customer ti flows up it is completely up to them, depending 011011
perecis cd value, cost henclit. customet impact. etc.
Thanks
Dave
On Mon, Apr 29. 2011 at S:58 AM. Kcciit Sullivan ksullio an a irlaid. unl ss rule:
I".:e.c ..c II i rry � ,,.c b�b '., I„ • vr .1111-li.•n r ^.0 Jim• A�•,i �t�p I r. ,..i,
t
Reading %lunicipal Light Department
Interim General Vlanager
From: Maureen Hanifan
Sent: Monday, April 29, 2013 8:33 AM
To: Kevin Sullivan
Subject: RE: Account Payable Warrant -April 26, 2013
he,,in,
As part of the invoicing and payment process, Nest Step Living is required by RMLD to Supply a copy of the
actual audit report which we will use for tinure analysis. Now that we have the audit pre-process in order we
are moving on to develop a post-audit process which will include contacting the customer to see if and when
then will implement some or any of the audit recommendations. Please ta:l free to contact me with any and all
questions. %1kh O
Maureen K. Hanifan
Customer Service Manager
Reading Municipal Light Department
230 Ash Street
Reading, MA 01867
781.942-6480
mhanifanCDrmld.com
From: Kevin Sullivan
Sent: Monday, April 29, 2013 7:38 AM
To: Maureen Hanifan
CC: Bob Fournier
Subject: FIN: Account Payable Warrant - April 26, 2013
i
Jeanne Foti
From: Kevin Sullivan
Sent: Monday, May 06, 2013 10:20 AM
To: RMLD Board Members Group
Cc: Jeanne Foti
Subject: RE:Account Payable Questions - May 3
Please see responses below.
:X.cSuUium.
Reading Municipal Light Department
Interim General Manager
From: Jeanne Foil
Sent: Monday, May 06, 2013 6:22 AM
To: Kevin Sullivan
Subject: Account Payable Questions - May 3
Stempeck
1. Zion Bank—Could you give quick explanation of why the continuous(5)refunds?
Zion Bank was the owner of the properly at 299 Main St., Wilmington. MA. •
The building has four units(services), plus another service for the house meter. Each service was
charged a Security Deposit when they signed up for electrical service in January 2013.
Deposits plus Interest is refunded on accounts when they are Final Billed, any balance due RMLD is
deducted from the Deposit/Interest credit any remaining credit is refunded to the customer.
2. Atlantic Elevator—Where do we have an elevator? Quarterly inspections?
The elevator is across from the corridor that goes to the cafeteria/rest rooms and provides a means to access
the mezzanine mechanical and electrical rooms. We do quarterly inspections for this piece of equipment.
Jeanne Fati
Reading Municipal Light Department
Executive Assistant
230 Ash Street
Reading, MA 01867
781-942-6434 Phone •
781-942-2409 Fax
Please consider the environment before printing this e-mail.
t
Jeanne Foti
om: Jeanne Foti
Sent: Tuesday, May 07, 2013 6:05 AM
To: Accounting Group
Cr Kevin Sullivan; Patricia Mellino
Subject: Payroll
Tracking: R"Plent Delivery
Accounting Group
Kevin Sullivan Delivered:S17/2013 6:05 AM
Patricia Mellino Delivered:5!1/2013 6:05 AM
Wournier@RMLDcom Delivered:5/7/2013605 AM
skmanjian®RMLD.com Delivered:517/2013605 AM
wmarkiewiCZCRMLD.corn Delivered:5/7/20136'05 AM
Good morning.
There were no Payroll questions for May 6.
Thanks.
nne Foti
'Wading Municipal Light Department
Executive Assistant
230 Ash Street
Reading, MA 01867
781-942-6434 Phone
781-942-2409 Fax
Please consider the environment before printing this e-mail.
t
Jeanne Foti
From: Jeanne Foti
Sent: Monday, May 13, 2013 5:59 AM
To: Accounting Group
Cc: Kevin Sullivan; Patricia Mellino
Subject: Account Payable Warrant- May 10
Tracking: Recipient Delivery
Accounting Group
Kevin Sullivan Delivered:5/13/2013 5'.59 AM
Patricia Mellino Delivered 5/13/2013 5'.59 AM
Mournier@RMLocom Delivered:5/13/20135.59 AM
skazarpan@RMLD.mm Delivered:5/13/20135'.59 AM
wmarkievicz@RMLoc.rn Delivered:5/13/20335'.59 AM
Good morning.
There were no questions for the Account Payable Warrant-May 10.
Thanks.
Jeanne Foti •
Reading Municipal Light Department
Executive Assistant
230 Ash Street
Reading, MA 01867
781-942-6434 Phone
781-942-2409 Fax
Please consider the environment before printing this e-mail.
•
l
Jeanne Foti
®om: Kevin Sullivan
Sent: Monday, May 20, 2013 10:21 AM
To: John Stempeck
Cc: Jeanne Foti
Subject:- RE:Account Payable Warrant - May 17
John;
Doble Corporation is a world-wide leader in power transformer and equipment maintenance information and
testing. Not only do they manage a decades old repository of information for client utilities to utilize but being Boston-
based, they organize an annual convention downtown that is a can't miss for our engineers.
IV.Isivxrr
Reading Municipal Light Department
Interim General Manager
From: Jeanne Foti
Sent: Monday, May 20, 2013 9:53 AM
To: Kevin Sullivan
Subject: Account Payable Warrant- May 17
Stempeck
1. Doble—Curious what we do with them?
Jeanne Foti
Reading Municipal Light Department
Executive Assistant
230 Ash Street
Reading, MA 01867
781-942-6434 Phone
781-942-2409 Fax
Please consider the environment before printing this e-mail.
1
Jeanne Foti
From: Jeanne Fob
Sent: Tuesday, May 21, 2013 6:16 AM
To: Accounting Group
a Cc: Kevin Sullivan; Patricia Mellino
11111 Subject: Payroll
Tracking: Recipient DNivery Read
Accounting Group
Kevin Sullivan Delivered:5/21/20136.17 AM
Patricia Mellino Delivered:5/21/2013 6:17 AM Read:5/21/201312:55 PM
bfourn,w@RMLD.com Delivered:5/21/20136:17 AM
skazanjian@RMLD.con, Delivered:5/21/20136:17 AM
wmarkieMcz@RMLD2om Delivered:5/21/20136:17 AM
Bob Fournier Read:5/21/2013 7:24 AM
Wendy Markiewicz Read:5/21/2013 8:26 AM
Good morning.
There were no Payroll questions for Monday, May 20.
Thanks.
Jeanne Foti
Reading Municipal Light Department
Executive Assistant
230 Ash Street
Reading, MA 01867
781-942-6434 Phone
781-942-2409 Fax
Please consider the environment before printing this e-mail.
t