HomeMy WebLinkAbout2013-03-18 Board of Library Trustees MinutesMinutes of the Board of Library Trustees Meeting
Monday, March 18, 2013 RECEIVED
TOWN CLERK
Present FADING, MASS.
David Hutchinson, Chair; Richard Curtis, Vice Chair; Alice Collins, Secretary; Cherrie Dubois;
Andrew Grimes; Vicki Yablonsky; Amy Lannon, Asst. Director; Ruth 1-101 "W*3 EpbcJQ4
Guest Beth Shurland
Meeting called to order at 7.02 Am.
.Approval of Minutes. February 11, 2013 (V. Yablonsky /A. Collins)
.Approval of Minutes. February 26, 2013 ([. Yablonsky /A. Collins)
Correction A. Grimes were not present
Financial Report (R. Urell)
Ms. Drell noted that $1112.00 still remain in the capital account. This will be addressed later in the
meeting.
Director's Report FY 2014 Budget (R. Urell)
Annual Report: This year's annual report for the Town highlights events and changes with significant
impact to the library. These items include the move to the Evergreen system (NOBLE), personnel
changes and several unique aspects of children's services. The library surpassed previous records for
eeoment access and circulation statistics. Next goal is to provide a printed trifold handout for public
use and distribution.
Open House Update: The Highland School Celebration day brought over 900 people to the library on
Saturday, March 16, 2013. Public comment and staff feedback indicated that the entire event was
quite successful. The library scanned over 40 images and gathered 16 interviews capturing the history
of the Highland School. The "Celebration Trust" also awarded $3970 to support Highland School
project. Additional programs included classical music, a middle school rock band, a local ballet group,
and Bill Fowler's talk "School on the Hill."
Informational building tours for the public have been ongoing. In addition, Ms. Urell gave a tour to
Town Department Heads as part of their monthly meeting. Based on public response, the library has
added 3 tours every day until the vote.
Legislative issues: State aid for libraries is currently $1.05 per person in Massachusetts, or 1 /10 of 1 %
of the State budget.
Legislative Day is March 26. Ruth will participate and Library trustees are welcome to attend.
Ms. Urell mentioned the upcoming MBLC training workshop for trustees. If any trustee would like
further information, please see Ms. Urell or visit the MBLC website.
Building Project Update
Ms. Urell is working with Joe Huggins on the RFP for the owner's project manager (OPM). Facilities
has hired a consultant to draft the RFQ.
The Trustees discussed the options for architectural services for the Building Project. Ms. Urell asked
for clarification from town counsel about the need for new architectural services, given everyone's
satisfaction with Beacon. D. Hutchinson will seek clarification from town counsel about the opinion
that there needs to be a new architect selection process.
A. Collins and A. Grimes provided updates on Ballot Committee activities. Meetings continue,
including a specific drive to submit letters to the newspapers. 100 yard signs have been distributed,
with 100 more coming. There will also be a phone campaign to various districts, followed by a
postcard mailing reminding people of the date of the vote.
R. Curtis is finishing up a 30 minute video that will go on YouTube and on RCTV, looking into
possibility of a 2 -7 minute version.
D. Hutchinson discussed options if the building proposal does not pass. Option 1: If there is a small
margin loss, the Trustees hope to add the question June ballot. Option 2: If there is a large margin
loss, the Trustees will need to reassess options.
Building Committee: Karen Herrick has been selected to represent FINCOM on the Library Building
Committee. R. Urell will designate 2nd staff member to represent the library. Town has received 9
applications for 3 public positions to be reviewed by D. Hutchinson, Chairman of Selectmen and
Town Moderator. Mr. Hutchinson raised discussion of which trustees will be on the Library Building
Committee. Discussion tabled until after the vote. Tentatively scheduled a meeting for Monday,
April 8 to finish discussion and select committee members.
Old Business /New Business
None
Adjournment at 8: 41(B. Curtis /A. Grimes)
Action Items:
RU will provide DH with documents relating to selection of architects for Building Project.
Respectfully submitted,
Assistant Director
Reading Public Library