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Home My WebLink About2011-04-25 Annual Town Meeting MinutesANNUAL TOWN MEETING Reading Memorial High School April 25, 2011 Town Clerk, Laura Gemme and Moderator, Alan Foulds swore in elected Town Meeting members before their precinct meetings. Precinct 2 - Appointed two members to fill current vacancies - -- Paul McNeice and William Ryan were appointed with a 17 -0 vote with one vacancy remaining. Precinct 6 - Voted on a tie- breaker from the April 5, 2011 Local Election - -- Christopher R Campbell was elected as a Town Meeting Member. The meeting was called to order by the Moderator, Alan E. Foulds, at 7:45 PM, there being a quorum present. The meeting was started with the Pledge of Allegiance to the Flag. All newly elected and appointed Town Meeting Members were sworn in by the Moderator. The Warrant was partially read by the Town Clerk, Laura Gemme, when on motion by James Bonazoli, chair of the Board of Selectmen, it was voted to dispense with further reading of the Warrant except for the Officer's Return, which was read by the Town Clerk. ARTICLE 2 State of the Town given by James Bonazoli, Board of Selectmen - given as a video - text as listed below Welcome and congratulations to our newest Town Meeting members. For those of you who are new every Annual Town Meeting in April the Chairman of the Board of Selectmen is to present the State of the Town. It is my honor to serve as the Chair and tonight I have the opportunity to say a few words on behalf of the Board of Selectmen. For my six years on the Board I have promoted the use of technology and that the Town needed to keep up with how residents and other communicate. With reverse 911 — Ed -line and the town web site Town staff has done an incredible job meeting my challenge. Heck even Peter is more technically advanced now as he can't be seen anywhere without his iPhone. So I figured it was time to put my money (or pride) where my mouth is and hope that technology doesn't fail me tonight as I would like to present the State of the Town in the form of a video. As it is about 14 minutes long I invite Mr. Moderator, Town Clerk and others to move to the chairs in the front row...... While they do that ... just so you don't think I was overly confident in my re- election and started this before then I didn't and so put the RCTV staff through hell this week. Dawn DiChico and Phil Rushworth of RCTV spent 13 hours on Saturday putting this together with me and as the Board can attest, 4 hours with me is tough let alone 13 - So I want to send a big thank you to Dawn and Phil. Now if we can turn down the lights I give you the Annual Town Report... Aristotle once wrote "We are what we repeatedly do. Excellence, then, is not an act, but a habit." As Chairman, I am here to present the Annual Town Report on behalf of the Board of Selectmen and to outline how despite the enormous fiscal and day to day challenges, we have continued to achieve excellence this past year. 2011 Annual Town Meeting As you will hear in this report our achievements are solely due to the people who have come together to serve our community - as paid staff and as volunteers. These creative - hard working people are not just here at Town Hall but within the DPW, Police, Fire, the Library, schools and boards committees and commissions. So let's start with Public Safety. For Public Safety in 2010 and the start of this year, sadly, both our fire and police departments have seen an increase in calls for service and an increase in the complexity and severity of the call. To help address this in December of 2010, the Fire Dept. implemented an ambulance software that allows the Town to remain in compliance with mandated State EMS reporting regulations and also allows them to electronically store reports and data that in the past was all paper copy. But more importantly the program has allowed them to monitor and to continually improve patient care by being able to track the treatments given to our residents by paramedics and evaluate the patient response to the treatments and monitor the type and frequency of calls they respond to. Through a grant Reading was able to purchase much needed 12 lead defibrillator monitors and replace all our semi automatic defibrillators. The addition of the new defibrillator monitors has allowed the Fire Department to complete their expansion of our Advance Life Support program to all our first line fire apparatus. One area of public safety that we don't give much attention, that is, until the most recent natural disaster in Japan and that is emergency shelters. Reading has strengthened our ability to provide emergency shelters to our residents in the event of a disaster. Through a grant from the Northeast Homeland Security Council we purchased emergency supplies that will improve the speed and efficiency in which we can move supplies to our shelters. Additionally we had all our shelters surveyed by a member of the Red Cross so we are now able to use Red Cross Staff to assist in the event we need to open a shelter. Speaking of shelters let's move over to one of our original shelters — the Library. Not everyone has moved to the Kindle or reading on their iPads. The Reading Public Library continues to grow as circulations for the year topped over a half a million for the first time ever. Now this achievement really isn't all that surprising when you realize the caliber of staff working here. Last year 2 of the library staff were recognized for their achievements. Children's Division Head Corinne Fisher was inducted into the Massachusetts Library Association Hall of Fame for her outstanding leadership in Children's Services in Massachusetts and New England. Allison Sloan was named Paralibrarian of the Year by Library Journal, a prestigious national professional magazine, for her advocacy for recognition of Paralibrarians throughout the profession. Later in the warrant articles we will be talking about how the library hopes to finally turn a school building structure into a library structure and expand with a new wing. Speaking of construction let's take a look at our economic development. 2010 was a very productive year with many achievements in the Community Services Department. Major accomplishments for the year included rewriting the sign by -law which was adopted by Town Meeting and sign compliance; economic development; and revisions to the non - conforming section of the zoning by- laws. By Town Meeting adopting the new sign by -law it alleviates a large financial burden for many businesses by bringing their signs into compliance. The changes to the zoning by -law also increased flexibility by allowing businesses to promote themselves and events through A -Frame signs in Downtown through an annual license process. 2011 Annual Town Meeting In 2010 we saw revitalization of stalled projects on prominent vacant properties such as the two 40R Smart Growth Districts of the Atlantic site with Oak Tree and the former Pearson property with Pulty Homes. The actions we have taken around Smart Growth and building a plan in achieving our mandated 10% low income housing has been recognized by the state and has already deterred one unwanted 40B project, a feat most communities have not been able to achieve. Since much of our attention has been on the down town and Walkers Brook areas for economic development it is nice to see South Main St. picking up as well. I already mentioned Pulty Homes which will bring in 424 housing units to the Pearson property but the former Tambone Property will soon be the new site for Calareso's Farm stand. This will be a nice addition to Sam's Bistro across the street which also opened last year. Additionally the long vacant sites of Bear Rock Cafe and Linens and Things are now the thriving Oye's Restaurant and newly opened Golf Town. One of the main ways to get above our 2 'h% tax revenue cap is new growth. We continue to look at ways to simplify and streamline our processes move businesses from planning to revenue producing as quickly as possible, and as the Zoning B -Laws pertaining to Non - Conformities has been a major source of confusion for both applicants and staff the revision has now been clarified and made easier to follow for all. This is a critical aspect of zoning that can now be administered with ease which is important to drive new growth. DPW......................... Another area of great success was in the DPW — not because of their handling of an overwhelming winter but in all areas of the department. The new Rubbish and Recycling program made Reading a greener community. Recycling has doubled since the onset of the new program, saving thousands of dollars in disposal fees as well as offering residents many additional services at a reduced cost. In October of 2010, phase I of the renovations for Memorial Park were completed. This phase, the largest part of the planned project, was truly a community effort. The park project was financed by a generous donation from Nelson and Rita Burbank and other gifts such as 37 trees donated by Reading Cooperative Bank, and eight benches from various Reading organizations and families including the Reading Ice Authority, Burbank YMCA and Friends of Reading Tennis. This special project saw the culmination and collaboration of work from the Department of Public Works Engineering, Water and Sewer, Highway, Parks and Forestry and Recreation Divisions all playing a significant role in converting our Master plan into a reality. The newly renovated Memorial Park is now open to the public to enjoy all the amenities including basketball, tennis, skating, walking and other fitness opportunities. The public can also enjoy physical activity at the newly renovated playgrounds at Killiam and Washington Park as well. Another great combined success for Community Services and DPW is the Mattera Cabin which will be having its Grand Opening this weekend April 30th. Mattera has been a long renovation project with help from Scouts, the Trails Committee, donation from REI, Jordan's Furniture, and DiNapoli Painting and countless other contributors. But what I am most impressed with is all the renovation work, all new plumbing, electrical and flooring was done by kids from the vocational school. I hope you will all stop by this Saturday morning to see it. Oh and feel free to make a donation while you're there. Without question these are great accomplishments; ones that were not made without many challenges and we have even greater ones ahead. We must continue to provide excellent customer service despite the potential major changes to Community Services as part of budget cutbacks proposed under the FY12 budget. We need to work through efforts to streamline and reduce regulatory requirements while preserving the goals of the regulatory reviews and our overall Master Plan. In the coming year there will be an increased federal focus on storm water requirements. The Federal II Program requires an enormous amount of time of an already thin staff to complete outfall inspections, sampling, expand public participation programs, and develop detailed mapping of the Town's entire drainage infrastructure. 2011 Annual Town Meeting This past year in the DPW we saw an unusually high turnover of personnel and we need to find better ways to capture the history and knowledge that so often goes unrecorded as employees leave or retire. Succession Planning continues to be the focus as we enter FY12. As in every year, but at times when finances are the most constrained and overwhelming snow totals, we are challenged with funding our much needed capital expenditures. Our buildings, vehicles, and public works projects continue to compete for limited resources. Due to budget reduction in past and our current budgets we eliminated funding for training in most departments. One of these reductions was the "training officer" for the fire department. This program was in place for several years and was highly successful in improving consistency and the knowledge base within the Fire Department. So due to the fiscal situation we are concerned reductions in future fiscal years will negatively impact our ability to provide the same levels of service to the community we are providing currently. There is no single silver bullet to address these challenges but many can be found in a call to the nation made fifty years ago in the inauguration speech by Massachusetts' own .... This is a call that Reading has answered ever since then. Last year alone the board: filled 237 volunteer positions, on 44 standing Town Boards, Committees and Commissions (not including Town Meeting), which contributing to over 7000 volunteer hours per year or 3.6 person years. Each Board, Committee, or Commission meets on average 30 hours per year — many meet much more. Each volunteer dedicates the equivalent of almost a week of full time work per year Keep in mind that is 44 "standing" boards and committees — in addition, the Town has had several ad hoc groups dealing with activities such as the Municipal Buildings, the Town Fair, and public site Naming Rights. Add to this the tremendous number of volunteers on behalf of our schools, recreation programs, and cultural offerings this is truly a remarkable story. I would love to name all our volunteers but that just isn't possible in the time we have but there is one individual I would like to mention and that is Town Meeting member and the Reading North Reading Chamber's Citizen of the Year — Sheila Clarke. Sheila has been an incredible contributor on the Economic Development Committee and as Chair of the Fall Street Fair has made it a tremendous community event that is now recognized around the state. The economy will continue to be our main concern with energy and gas prices rising — the unknown in health care and more and more need to help our neighbors young and old. We know what additional things we need to do as a community — we are planning for that. Together our local elected officials, our several Departments, our volunteers, our legislative leaders on a state and national level can and will accomplish more to benefit this entire community. We have and will achieve excellence it is habit for us now; we know we can achieve what seems to be the impossible. We have some of the best leadership around to guide us through the challenges. We have the financial thought leadership in Bob LeLacheur, Gail LePointe, Mary DeLai and Finance Committee and we are stronger because of the actions taken by you - Town Meeting. We live in a community where young and old can work together and help each other building a stronger community. We know what we can do as a community — we have shown that — and it is amazing. Reading is a great town and is truly a Community of Excellence. Finance Committee Report - given by Marsie West: - See Attached 2011 Annual Town Meeting Motion made by James Bonazoli, Board of Selectmen to table subject matter of Article 2 Motion Carried ARTICLE 3 Motion made by James Bonazoli, Board of Selectmen to table subject matter of Article 3 Motion Carried ARTICLE 4 Motion made by Camille Anthony, Board of Selectmen to move that the Town vote to amend the FY 2011 - FY 2020 Capital Improvements Program as provided for in Section 7 -7 of the Reading Home Rule Charter and as previously amended by making the following changes: • Add Library renovation project (Article 12 will detail); • Add $100k cemetery garage design study in FY13; $1.5mil project now financed with debt; • Street sweeper moved from FY12 to FY11 (Article 5 will detail); • Several items beyond FY12 were rearranged as capital priorities constantly change. Background - given by Peter Hechenbleikner: This Article is included in every Town Meeting Warrant. Town Bylaws prohibits Town Meeting from approving any Capital Expenditure unless the project is included in the Capital Improvements Program (CIP). Bond ratings agencies also want to ensure that changes to a long -term CIP are adequately described. The following changes are proposed to the 2011- 2020 CIP: • Library renovation /expansion project (described further in Article 12); • Add $100k cemetery garage design study (FY13); $1.5 mil. project (FY14) as debt; • Street sweeper moved from FY12 to FY11; • Several items beyond FY12 were advanced or deferred as capital priorities have changed. These are also included in the CIP in Article 11 — the FY 2012 -FY 2021 Capital Improvements Program. Finance Committee Report - given by Francis Fardy: The Finance Committee voted 9 -0 -0 at their March 28, 2011 meeting to recommend the subject matter of this Article. Placing items in the capital improvement program is a prerequisite but does not authorize spending funds towards these items. Bylaw Committee Report: No Report Presentation given by Bob LeLacheur - See Attached Motion Carried ARTICLE 5 Motion made by Richard Schubert, Board of Selectmen to move that the Town will vote to amend the votes taken under Article 12 of the Warrant of the Annual Town Meeting of April 26, 2010 as amended under Article 4 of the warrant of the Subsequent Town Meeting of November 10, 2010 as follows, and that the Town vote to appropriate by transfer from available funds, such amended amounts for the operation of the Town and its government: 2011 Annual Town Meeting General Fund — Wages and Expenses Account Line Description Decrease Increase E99 Vocational Education (Minuteman) $27,000 G92 Town Admin Expenses (Legal $10k; P &C $40,000 Insurance $30k) $21,000 K91 Community Services Wages (sick/vacation $55,000 $10,000 buyback) $40,000 K92 Community Services Expenses $1,000 $23,000 (animal disposal $3k; Veteran's benefits $117,000 $142,000 $20k Net Transfer From Storm Water Reserves $502,000 M93 Public Works: Snow & Ice $125,000 M95 Public Works: Rubbish $100,000 N91 Public Safety (Fire) Wages $250,000 U99 School department (energy) $415,000 $662,000 Subtotals Net from Operating Transfers and $237,000 Available Funds (Free Cash) From Town Sick/Vacation Stabilization $10,000 Fund Enterprise Funds — Wages and Expenses Account Line Description Decrease Increase Y99 Storm Water — Street Sweeper (capital) $142,000 Y99 Storm Water Jet/VAC Truck (capital) $21,000 General Drainage (capital) $55,000 Project specific Drainage (capital) $40,000 Equipment Rental (expenses) $1,000 $117,000 $142,000 Subtotals Net Transfer From Storm Water Reserves $25,000 (3/29 balance $275,590) Presentation given by Bob LeLacheur - See Attached 2011 Annual Town Meeting Finance Committee Report - given by Kevin Leyne: The Finance Committee voted 9 -0 -0 at their March 30, 2011 meeting to recommend the subject matter of this Article. Transfers between wage and expense line items and from free cash are necessary to balance the FY11 budget. Note the snow & ice budget is through March 30, 2011 and is more than fully responsible for the need to use general fund reserves this year. In the Storm Water Enterprise Fund, an attractive trade -in allowance for the old Street Sweeper is a high priority, and several drainage projects will be deferred until July 2011 to accommodate the purchase of a new Street Sweeper in FY11 instead of FY12 as previously planned. Bylaw Committee Report: No Report 2/3 Vote required Declared unanimous by Moderator 164 Town Meeting Members in Attendance Motion Carried ARTICLE 6 Motion made by Ben Tafoya, Board of Selectmen to move that the Town vote to indefinitely postpone the subject matter of Article 6. Motion Carried ARTICLE 7 Motion made by Stephen Goldy, Board of Selectmen to move that the Town vote to appropriate by borrowing, whether in anticipation of reimbursement from the State under Chapter 44, Section 6, Massachusetts General Laws, or pursuant to any other enabling authority or from the tax levy, or transfer from available funds, or otherwise, the sum of $597,663 for highway projects in accordance with Chapter 90, Massachusetts General Laws. Presentation given by George Zambouras - See Attached Background - given by Peter Hechenbleikner: The purpose of this Article is to make Chapter 90 funds for road improvements available to the Town. The Article authorizes expenditures upon receipt of the grant. The FY 2012 Chapter 90 allocation is anticipated to be $593,943. This amount represents a $133,637 increase over the previous year's allotment. The expectation is that the State will formally release the amount prior to the April 25 Annual Town Meeting. Finance Committee Report - given by Kevin Leyne: The Finance Committee voted 9 -0 -0 at their March 28, 2011 meeting to recommend the subject matter of this Article. The FY 2012 Chapter 90 allocation is $593,943, up nearly 30% when compared to FY 2011 as the State directs more funding to road improvements. Bylaw Committee Report: No Report Motion Carried 2011 Annual Town Meeting TOWN MANAGER'S WARRANT REPORT Peter Hechenbleikner gave the following information: Because the 2011 Annual Town Meeting Warrant is filled with a number of non - routine issues, I thought it might be helpful to Town Meeting members if I put these articles into some sort of overall context. The Town is in a difficult position financially, as are most communities across the nation. These circumstances present us with some significant challenges, some unusual opportunities, and some great responsibilities. The Warrant for this Annual Town Meeting has been deliberately crafted to give Town Meeting the opportunity to address many of these. The major financial challenges are addressed in Article 28 — the FY 2012 budget. There will be much more discussion when that article comes up for discussion, so I won't discuss this in detail at this time except to say that this is a time of difficult decisions, and the budget that will be presented to you is filled with these decisions in an effort to re -size what we as a community can do and at the same time retain our community in a strong and sustainable position. Even in this difficult financial climate, there are some significant opportunities that present themselves to the Town at this time: • Article 5 — Amending the FY 2011 budget — to secure an additional $8,000 value on the trade -in of the street sweeper • Article 8 — acquiring easements to allow us to move forward with a sidewalk construction project worth over $300,000 in federal funding • Article 12 — to approve a much needed Library renovation and modest expansion plan to enable this much valued institution to continue to carry out it's mission • Article 13 — to allow the Board of Selectmen to bid and negotiate a new lease for the Burbank Arena, keeping this valued asset operating effectively and to the community's benefit, including returning significant funding to the Town of Reading • Article 16 — increasing the local funding to fund improvements to the Birch Meadow and Killam Schools with 47% project funding from the State • Article 24 — to provide assistance from the Affordable Housing Trust fund to enable the Oaktree development to move forward to expand the community's tax base and redevelop a vacant site in our 40R Downtown Smart Growth district • Articles 25 -27 — will be indefinitely postponed because they are not correctly drafted as petitioned articles, may be back at future Town Meetings to sell some of these un- needed real estate assets As we look at what we do as a community, and how we do it, we have a responsibility to address with Town Meeting whether we are "right sized" in some of the services that we provide, and in the regulations that we impose on ourselves and our property owners. This is particularly important as we look at what we as a community have the administrative capacity to manage, and what regulations we impose that might be standing in the way of the community's appropriate efforts at economic development. • Article 18 — would rescind the "petroleum storage" bylaw — it is redundant with improved state regulations and no longer needed • Article 19 —would roll back the potential demolition delay from 12 months to 6 months for 300 properties listed in the Town's inventory • Article 20 — would modify regulations on outdoor loudspeakers to allow them to be used for restaurants with outdoor seating if the sound cannot be heard beyond the property line • Article 22 — would change the Board of Assessors from an elected body to an appointed one; and • Article 23 — would simplify site plan review for many local businesses • In addition to these matters brought before this Town Meeting, I am pleased to announce that the Conservation Commission has agreed, at the Selectmen's request, to conduct a thorough review with the community and stakeholders of the local wetlands bylaw and regulations. Modifications to the wetlands bylaw could be proposed to the 2011 Subsequent Town Meeting. 2011 Annual Town Meeting These are challenging times. The proposed budget and legislative items on this warrant are challenging ideas. Reading has long been a leader in innovation in local government. The community has hired and developed strong, intelligent, hardworking, and creative staff as exemplified by our Department Heads. Reading is known for its hardworking and dedicated volunteers inside and outside of government. We need to harness these assets and move the community forward to a new era in our local government. I believe that this Town is receptive to these changes for the good of the community in the long term. I look forward to working with Town Meeting as these items are presented and reviewed. ARTICLE 8 Motion made by James Bonazoli, Board of Selectmen to move To see if the Town will vote to authorize the Board of Selectmen to acquire by purchase, gift, eminent domain or otherwise, permanent and temporary construction easements upon and over a portion of certain properties located at Woburn Street, Sunnyside Avenue, Washington Street, Prescott Street and Fairview Avenue, as shown on a plan entitled "Massachusetts Department of Transportation, Highway Division, Safe Routes to School, Parker Middle School, Woburn Street - Washington Street - Sunnyside Avenue, Preliminary Right of Way in the City of Reading, Middlesex County, 25 / 75% Submission, November 3, 2010" a copy of which is on file in the Town Clerk's Office, upon such terms and conditions as the Board of Selectmen shall determine to be appropriate, for the purpose of constructing and maintaining sidewalks; and, further, to see if the Town will vote to raise, appropriate, transfer from available funds, accept gifts or borrow a sum of money for this purpose and any expenses related thereto, and to authorize the Board of Selectmen to enter into all agreements and take all related actions necessary or appropriate to carry out this acquisition, or take any other action with respect thereto. Motion made by Camille Anthony to dispense of further reading Motion to dispense Carried Background - given by George Zambouras: The purpose of this Article is to authorize the Board of Selectman to acquire the temporary and permanent easements necessary to construct the Safe Routes to School Infrastructure Program Project (SRTS). The SRTS project is a 100% federally funded infrastructure program with an estimated value of $350,000, administered through MassRides of the Massachusetts Executive Office of Transportation. The program creates and enhances safety for school pedestrian and bicycle access. The Parker Middle School project received approval in 2008 and includes improvements to: • the Woburn Street and Temple Street Intersection; • a new sidewalk and curb along the westerly side of Washington Street from Woburn Street to Prescott Street; and • a new sidewalk and curb along the easterly side of Sunnyside Avenue from Prescott Street to Fairview Avenue. The extent of the proposed improvements and the required easements are depicted on the plans below. 2011 Annual Town Meeting Temple / Woburn Street intersection and Washington Street (above) and Sunnyside Ave (below) W!% SW7 - - -- - - -- - -- ---- ---------------- _ I � I -I �nVLV- I _ — i7— '.�CS� _ — I �TriL".r• XSSI , .� ..�. � � .....X. —.. I —r.7C �s I I Temple / Woburn Street intersection and Washington Street (above) and Sunnyside Ave (below) 2011 Annual Town Meeting --- Z�F-t-L Li.� LJ g I ]]NMI 1 I.Wii I 1 _ y' rp'I 2011 Annual Town Meeting To facilitate construction of these improvements it is necessary to acquire temporary easements from 21 property owners along the project; and 1 permanent easement at the intersection of Washington Street and Woburn Street. The temporary easements enable the minor re- grading of driveways, walkways and properties which are necessary to construct the improvements. The permanent easement is necessary to reconstruct the existing sidewalk which is presently located within private property. A complete listing of the easements is as follows: Safe Routes Temporary Easement List Address Name Parrel Nnmbar IRCM SniiarP Fnntanc 177 Woburn St. Thomas P. and Holly A. Allen TE-1 85 171 Woburn St. David M. and Sherry Waldman TE - 2 220 180 Woburn St. St. Agnes Roman Catholic Church TE - 3 620 166 Woburn St. Victor J. Silva TE - 4 50 136 Woburn St. John H. and Donna M. Lowes TE - 5 190 142 Woburn St. Ernest C. and Marie J. Bay TE - 6 990 35 Washington St. Robert Ray and Lois H. Bell TE-7 450 37 Washington St. Stephen and Holly Turner TE - 8 600 43 Washington St. Robert B. and Kimberly Rose Hubbard TE - 9 860 47 Washington St. Brian and Christopher Donegan TE - 10 540 37 Prescott St. Roger M. and Betty M. Stinchfeild TE - 11 545 52 Washington St. Damon P. Lusk and Christiner E. Tighe TE - 12 20 32 Prescott St. Timothy M. Michel and Lynda J. Ott TE - 13 10 65 Prescott St. Joseph A. and Ronda J. White TE - 14 190 12 Sunn side Ave. Nancy L. Anderson TE - 15 470 16 Sunn side Ave. Randall G. and Kimberly J. Moreau TE - 16 105 20 Sunn side Ave. I James G. and Dorothy Costello TE - 17 145 28 Sunn side Ave. Sunn side Avenue Realty TE - 18 110 34 Sunn side Ave. Joseph D. and Elizabeth Gesmundo TE - 19 1105 44 Sunn side Ave. Kenny T. and Karla M. Goodreau TE - 20 1 450 57 Fairview Ave. James D. and Martha Polley TE - 21 1 270 Safe Routes Permanant Easement List 136 Woburn St. I John H. and Donna M. Lowes I SW- 1 1 25 The easements are in the process of being appraised and a complete listing of the acquisition cost is expected to be available prior to the April 25 Annual Town Meeting. Finance Committee Report: The Finance Committee voted 0 -0 -8 at their March 28, 2011 meeting not to recommend the subject matter of this Article. The Committee was unable to take a position on this article because valuations on properties subject to the easements were not yet available. Fin Com revisited this Article at its April 13, 2011 meeting voting 7 -0 -0 to support this Article after receiving a financial update. Ron Brown, Precinct 8 stated the information of the revote should have been sent to Town Meeting members 5 days before the meeting and he did not believe this was done timely. Bylaw Committee Report: No Report After discussion with Town Meeting Members 2/3 Vote required 147 Voted in the affirmative 8 Voted in the negative 164 Town Meeting Members in Attendance 2011 Annual Town Meeting Motion Carried Motion made by Richard Curtis, Library Board of Trustees to take Article 12 out of order Motion Carried ARTICLE 12 Motion made by Richard Curtis, Library Board of Trustees to move that the Town vote to approve the preliminary design for the renovation and expansion of the Reading Public Library design as shown on the architectural schematics included in the background materials included in the 2011 Annual Town Meeting Warrant Report. Background - given by David Hutchinson: The Fall Town Meeting authorized the Library Trustees to apply for a state construction grant through the Massachusetts Board of Library Commissioners to upgrade and make more efficient use of space to serve the needs of a growing patronage. Much has changed in library services over the past 27 years. Since its relocation to the Highland School site in 1984, the Reading Public Library has seen the introduction of computers, DVDs, and numerous other media formats. Interlibrary loan requests have grown exponentially, and the meeting room has been in constant demand. The community's use of the library has doubled in immeasurable ways and skyrocketed in many others. The library trustees have studied current building deficiencies and projected needs, with the goal of serving the community for many years to come. The trustees are committed to preserving as much of the "feel" of the current library as possible while enhancing its accessibility, functionality and flexibility. Beacon Architectural Associates, working in conjunction with Adams & Smith Architects, has prepared a proposal that calls for rearrangement of existing internal space, major capital improvements to the exterior (such as masonry and window replacements) and a 7,596- square -foot expansion on the hill at the easterly side toward School Street. This article does not involve financial consideration. Part of the grant process includes acceptance by Town Meeting of a plan that would upgrade and expand the current facility. Funding of any improvements, if a grant is approved, will require separate Town Meeting and voter approval. Finance Committee Report: No Report Bylaw Committee Report: No Report Presentation given by David Hutchinson, Library Board of Trustees, with the help of the architects involved in the project - Beacon Architectural and Adams & Smith Architects - See Attached Information presented by Bob LeLacheur as follows: The Finance Committee encourages a prudent use of debt so as to spread out the cost of large capital assets over a period of time that should not exceed the expected useful life of the asset. If debt service of any new capital project is expected to exceed 0.25% of NAR in any single year, the project should instead be brought forward as debt or capital excluded from the tax levy... • Projected cost to the Town: $6.5 million • Projected financing: 10 -year debt (longer is permissible but expensive) • Today's cost: $900,700 /year (a bit lower than the estimate on page 238) • FY12 net available revenue (NAR) = $71.6 million 2011 Annual Town Meeting • Expected debt service is 1.25% of NAR, well above the Finance Committee policy of 0.25% • Impact on $400,000 single family home: $96.60 /year for ten years Motion Carried ARTICLE 9 Motion made by Camille Anthony, Board of Selectmen to indefinitely postpone the subject matter of Article 9. Motion Carried ARTICLE 10 Motion made by Richard Schubert, Board of Selectmen to move that the Town vote to authorize the Board of Selectmen to sell, or exchange, or dispose of, upon such terms and conditions as they may determine, the following items of Town tangible property, • 1999 Ford Taurus— Police • 2007 Ford Crown Victoria— Police • 1989 Ford Pickup — DPW /Parks 136k miles • 2000 Ford Explorer — DPW /Engineering 108k miles • 1997 Ford F350 Pickup — DPW/Water 74k miles • 2006 Ford F350 Pickup — DPW /Sewer 90k miles • 2001 Ford F250 Pickup — DPW /Sewer 105k miles • 2005 Elgin Pelican (John Deere) Sweeper -2658 hours run Background - given by Peter Hechenbleikner: Following is a list of surplus vehicles that are scheduled to be disposed of in FY 2012. Town Meeting approval is required for disposition of tangible property with a value of $5000 or more. It is unlikely that any of these items have a value that exceeds that amount, but to be safe, Town Meeting approval is requested. Disposition could be through trade in, auction, or other sale. • Taurus (1999) — Police • Crown Victoria (2007) — Police • Ford Pickup (1989) — DPW /Parks 136k miles • Ford Explorer (2000) — DPW /Engineering 108k miles • Ford F350 Pickup (1997) — DPW/Water 74k miles • Ford F350 Pickup (2006) — DPW /Sewer 90k miles • Ford F250 Pickup (2001) — DPW /Sewer 105k miles • Elgin Pelican (John Deere) Sweeper (2005) —2658 hours run Town Meeting members may be interested in how we disposed of tangible personal property that was authorized last year. Last year we disposed of the following vehicles: • Ford / Horton ambulance (2000) $4,000 trade -in allowance (Fire ambulance) • Ford Expedition (1998) $1,000 trade -in allowance (Police Ford Expedition) • Ford Econoline Van (1996) $1,000 trade -in allowance (Police Ford Expedition) • Ford E250 Cargo Van (2001) $500 trade -in allowance • Melrose Bobcat Front End Loader (1987) $1,500 trade -in allowance • Warco Motor Grader (1952) — still available! • International dump truck (1990) $2,500 trade -in allowance 2011 Annual Town Meeting • Int'I dump truck w/ catch basin cleaner (1998) $15,000 trade -in allowance Finance Committee Report - -given by Paula Perry: The Finance Committee voted 9 -0 -0 at their March 30, 2011 meeting to recommend the subject matter of this Article. This Article authorizes the disposal of aging vehicles. Bllaw Committee Report: No Report Motion Carried ARTICLE 11 Motion made by Ben Tafoya, Board of Selectmen to move that the Town vote to approve the FY 2012 — FY 2021 Capital Improvements Program as provided for in Section 7 -7 of the Reading Home Rule Charter and as detailed on page 230 of the "Report of the Warrant, 2011 Annual Town Meeting ". Finance Committee Report - given by Harold Torman: The Finance Committee voted 9 -0 -0 at their March 30, 2011 meeting to recommend the subject matter of this Article. This Article establishes the Capital Improvements Program, and any projects to be funded must first appear on the CIP before they are eligible to be funded. A ten -year capital plan is a prudent fiscal tool that facilitates long range planning and project prioritization. The plan provides the maximum amount the Town can fund each year and stay within the Finance Committee guide -lined amount. Bylaw Committee Report: No Report Motion Carried ARTICLE 13 Motion made by Steven Goldy, Board of Selectmen to move that the Town vote to authorize the Board of Selectmen to enter into a lease of the existing indoor ice skating rink known as the Burbank Ice Arena, and the parking areas and accompanying land, all known as 51 Symonds Way, Reading, Massachusetts, and shown as lot 54 and a part of Lot 56 on Reading Assessors' Map 41, to a non - profit organization, organized under the laws of the Commonwealth of Massachusetts, and that has been determined by the Internal Revenue Service to be an organization qualified under Section 501(c)(3) of the Internal Revenue Code, and that has at least ten years of experience in the operation of a skating rink, for the purpose of operating an ice skating rink, with usage preference for the residents of the Town, for an initial term of ten (10) years, with up to two options to extend the lease term for up to ten years each; with the net income from the rinks operations, after deducting (a) operational, maintenance and repair costs and expenses, and (b) the funding of a cash reserve fund to cover capital replacements and contingencies, to be paid to the Town of Reading, Massachusetts, such rental payments to the Town to be made no less frequently than annually and upon such other lease terms and conditions as the Board of Selectmen deem appropriate. Motion made by Richard Schubert to dispense of further reading Motion to dispense Carried Background - given by Peter Hechenbleikner: The purpose of this article is to authorize the Board of Selectmen, in accordance with State statute, to advertise and bid for a new lease for the Burbank Ice Arena. The current lease expires in 2013, and it will take some time for the Town to properly advertise, accept bids, and negotiate the terms of a new lease. The following information is offered so that Town 2011 Annual Town Meeting Meeting members understand the value of the current operation of the Burbank Ice Arena under the existing lease. In the early 1990's Nelson Burbank offered to give an indoor ice skating rink to the Town. In 1993 Town Meeting voted to accept such a gift from Mr. Burbank and to lease land on Symonds way for the ice rink. The Town entered into a long -term lease in 1993 with Reading Ice Arena Authority, Inc. (the Authority), a then newly formed non - profit corporation organized by Mr. Burbank, by the terms of which the Authority would construct, maintain and operate an indoor ice skating arena. Since that time it has operated a quality skating rink. The Board of Directors of the Authority is composed of Reading residents who come from various public interest groups. The Board of Selectmen appoints one of the members of the Board. Over the last 10 years, the Authority has paid to or for the Town over one million, six hundred thousand dollars ($1,600,000). Some additional contributions of the Authority to the Town and to our community are stated below. The final term of the original lease expires in 2013. Reading Ice Arena Authority 51 Symonds Way, Reading, MA 01867 Check Date Purpose Amount Cumulative No For YMCA $250,000 756 Totals Payment for Reading's contribution to YMCA $696 753 1.11.99 For YMCA $250,000 756 8.21.99 For YMCA $100,000 761 1.12.00 For YMCA $100,000 762 4.15.00 For YMCA $64,968 2005 $526 2006 $514,968 $514,968 Payment in Lieu of taxes for land lease 1997 $696 1998 $675 1999 $658 2000 $658 2001 $619 Payment in Lieu of taxes for land lease (continued) 2002 $512 2003 $481 2004 $512 2005 $526 2006 $505 2007 $505 2008 $527 2009 553 $7,427 $522,395 2011 Annual Town Meeting Direct payment to the Town of Reading Costs for major improvements 757 11.9.99 Town of Reading $50,000 764 4.10.01 Town of Reading $130,000 766 4.22.02 Town of Reading $204,163 767 4.1.03 Town of Reading $116,074 768 4.4.04 Town of Reading $107,256 769 4.16.05 Town of Reading $110,000 770 4.18.05 Town of Reading $10,000 771 4.12.06 Town of Reading $120,000 772 4.17.07 Town of Reading $120,000 9960 5.22.08 Town of Reading $100,000 787 6.18.10 Town of Reading $95,000 $1,162,493 $1,684,888 Improvements made to the 1 Burbank Arena Costs for major improvements other than general up keep Sound system $25,000 Scoreboard $14,470 Granite counter tops $15,005 Rink dehumidification $69,465 Zamboni $60,850 Monitoring system $35,649 Painting Interior $44,500 Rink lighting replacement $38,000 $302,939 $302,939 Improvements - Locker Room for Girls $317,099 $317,099 Total major improvements and upkeep $620,038 $620 Total payments to Reading plus investment in facility: $ 2,304,926 RIAA QUALITATIVE BENEFITS TO TOWN OF READING In addition to the direct financial benefits to the Town as enumerated above, the Reading Ice Arena Authority has operated in a manner to maximize non financial benefits to the community and its many non - profit organizations. The following is a summary of some of these activities: • Provided free Meeting Room Space and Equipment Storage Space to Reading Non - profits Since 1994. Groups Include(d): • Reading Youth Hockey • Reading Youth Lacrosse • Reading Youth Baseball • Reading Senior Baseball • Reading Youth Soccer • Host the Reading Lions Club Road Race Annually (at no Charge), Moved Here due to Parking / Traffic Constraints at Memorial Park • Provided Ice Rentals at No Charge for: 2011 Annual Town Meeting • Reading High School 2008 State Championship Celebration / Fundraiser • North Shore Skating Club 2009 Skate -a -thon to Benefit Dana Farber Cancer Institute • Since 2000 have provided a clean, lit parking area & restrooms for Symonds Way Field, which was built without any dedicated parking area. Field Hosts: • RHS Freshmen Baseball Games • Youth Baseball Games • Youth Soccer Games • Youth Soccer Clinic which was moved here due to parking Concerns elsewhere in Town • Since 2002, have been in written agreement with Town of Reading Health Division that the RIAA's Burbank Ice Arena will provide facility and labor for an Emergency Morgue in the event of a large loss of life in town • Since inception, have lived up to all agreements with Symonds Way / Haverhill St. / Range Road neighbors ... Formerly Maillett & O'Brien. Presently Grimmer, Foley, Donnelly & Reading Rifle & Revolver • Have provided reasonably priced public skating sessions year -round • Member in good standing of Reading /No. Reading Chamber of Commerce, Mass. Restaurant Association, Northeast Ice Skating Managers' Association and the Ice Skating Institute • Provided dedicated locker room space for Reading High School Boys' & Girls Ice Hockey teams • Hosted annual New Year's Eve Bash for children. For many years the Reading Firefighters Association co- hosted with RIAA • Host Reading Girls Scouts Martin Luther King Day Skating Event Annually • Host Reading Special Skates, Saturdays at 12noon for 18 weeks per year • Provided Cold Storage for flowers (American Cancer Society's Daffodil Days) Finance Committee Report - given by Mark Dockser: The Finance Committee voted 9 -0 -0 at their March 28, 2011 meeting to recommend the subject matter of this Article. The Ice Arena Authority is achieving its mission of offering valuable services to the Town, not being a financial burden on the Town, and it has been able to provide a regular annual payment to the Town. Authorizing the Board of Selectmen to enter into a new lease agreement will continue these benefits. Bylaw Committee Report: No Report. 2/3 Vote required Declared unanimous by Moderator 164 Town Meeting Members in Attendance Motion Carried Motion to adjourn made by a Town Meeting Member 69 Voted in the affirmative 75 Voted in the negative 164 Town Meeting Members in Attendance Motion to adjourn did not Carry ARTICLE 14 Motion made by James Bonazoli, Board of Selectmen move that the Town vote to authorize revolving funds for certain Town Departments under Massachusetts General Laws, Chapter 44, Section 53E '/2 for the fiscal year beginning July 1, 2011 with the receipts, as specified, credited to each fund, the purposes, as listed, for which each fund may be spent, the maximum amount that may be spent from each fund for the fiscal year, and the disposition of the balance of each fund at fiscal year end. 2011 Annual Town Meeting Motion made by Richard Schubert to dispense of further reading Motion to dispense Carried Revolving Spending Revenue Allowed Expenditure Year End Account Authority Source Expenses Limits Balance Conservation Conservation Fees as provided Consulting and engineering services $25,000 Available for Commission Commission for in Reading for the review of designs and expenditure Consulting General Bylaws engineering work for the protection of next year Fees Section 5.7, wetlands. Wetlands Protection Inspection Town Building Legal, oversight and inspection, plan $200,000 Available for Revolving Manager Plumbing, Wiring, review, initial property appraisals and expenditure Fund Gas and other appeals, Community Services general next year permits for the management, curb sidewalks and Oaktree, Addison- pedestrian safety improvements, Wesley/ Pearson records archiving and other project and Johnson related costs. Woods developments Public Health Board of Clinic Fees and Vaccines, materials for screening $35,000 Available for Clinics and Health third party clinics and clinical supply costs, expenditure Services reimbursements medical equipment and supplies, next year immunizations, educational materials Library Library Charges for lost Acquire Library materials to replace $15,000 Available for Materials Director and or damaged lost or damaged items expenditure Replacement Trustees materials next ear Mattera Cabin _Library Recreation Rental Fees Utilities and all other maintenance and $10,000 Available for Operating Administrator operating expenses expenditure next ear Background - given by Peter Hechenbleikner: • Conservation Consulting Revolving Fund - There was no activity in the Conservation Consulting Revolving Fund during Fiscal Year 2011. The balance remains at zero. The Conservation Commission voted unanimously to support Article 8 of the Warrant, re- authorizing the revolving fund in the amount of $25,000. These funds are used to receive payments from applicants, hire expert consultants where required, and return the balance to the applicant. Inspections Revolving Fund - Beginning in 2004, Town Meeting approved the Inspections Revolving Funds as a way to deposit building and other permit fees, and to use them directly purposes of plan review, inspections, legal expenses, initial property value appraisal and appeals, and general management of the Community Services operations related to three developments as well as for the construction of curbs, sidewalks and pedestrian safety improvements. The balances available as of March 31, 2010 in these funds are $6,879.44. The total expenses to be authorized during FY 2010 are expected to be up to $100,000, assuming that there would be permit fees from the Walkers Brook Crossing, Oaktree, Addison - Wesley /Pearson (now Pulte Homes), and Johnson Woods developments. • Health Clinic Revolving Fund - The Reading Health Division contracts for third party payments for a number of immunizations. The funds are used to augment the influenza vaccine supply from the State Department of Public Health to insure vaccine for the homebound clients and first responders. The Division also uses these funds for materials for cholesterol, glucose and 2011 Annual Town Meeting tuberculosis screening clinics. Clinic client fees are also deposited into this fund to offset vaccine and clinical supply costs. In the coming year the State is cutting back on the free flu vaccine to be distributed to cities and towns, and the Town therefore needs to purchase an extra 800 doses at an estimated cost of $8000. The necessary amounts used for clinic vaccine, supplies and staff salaries related to the clinics each year directly from the revolving fund is therefore approximately $35,000. Library Materials Replacement Fund — During the course of a year, the Library recovers funds from patrons who have lost or damaged books or other materials. Previously, those funds went into the Town's General Fund and at the end of the year went into Free Cash. Once this Revolving Fund was adopted (beginning in FY 2010), those funds recovered from patrons for lost or damaged materials were available directly to the Library for expenditure to purchase replacement materials and processing supplies. Through March 10, 2011, the amount recovered was $7,874.40. Mattera Cabin Operating Fund — The log cabin on the Mattera conservation land was purchased a couple of years ago. The Town has developed a program of improvements to the cabin, and is working on programming its use. Some of the use is anticipated to be revenue generating, and it is anticipated that over time the site would generate enough funding to pay the operating costs of the cabin — primarily utilities. This Article would allow those revenues to be used directly for the operating expenses of the cabin. Finance Committee Report - given by Barry Berman: The Finance Committee voted 9 -0 -0 at their March 28, 2011 meeting to recommend the subject matter of this Article. Revolving accounts are an appropriate and well governed mechanism to provide funds directly for a stated ongoing program or purpose. The accounts are self- funded, do not affect the tax levy and are required by Massachusetts General Law to be authorized annually. Bylaw Committee Report: No Report Motion Carried ARTICLE 15 Motion made by Christopher Caruso, School Committee to move that the Town vote pursuant to Massachusetts General Laws Chapter 30B, Section 12 to authorize the School Committee to enter into a contract or contracts including all extensions renewals and options for school bus transportation for a period greater than three years but not exceeding 5 years upon such terms and conditions determined by the School Committee. Background - given by Mary DeLai: The current three -year contract for Student Transportation Services between the Reading School Committee and North Suburban Transportation expires on June 30, 2011. The School Department has issued Invitations to Bid for a subsequent contract pursuant to Chapter 30B. While historically, the contract for transportation services has been for a three year period, recent evidence from other district procurements suggests that vendors may be willing to offer lower rates in return for a longer term contract. To explore that option, the Invitation to Bid was structured to provide an Alternative Bid for a three year contract with the option to extend for two additional one year periods. Should responses for this Alternative Bid result in lower rates, the School Committee would like the authority to exercise this option and enter into a longer term agreement. The contract would be structured such that the additional two one -year renewals would be optional and would be exercised at the discretion of the School Department rather than by mutual agreement or at the discretion of the vendor. Finance Committee Report - given by Barry Berman: The Finance Committee voted 9 -0 -0 at their March 30, 2011 meeting to recommend the subject matter of this Article. Extending the term of the 2011 Annual Town Meeting contract will make it more feasible for other vendors to bid, driving down rates. By extending the potential contract term, vendors will also be more willing to reduce rates. Giving the School Department two one year options will allow them to lock in reduced rates for a longer term, and allow an out if terms become less favorable. Bylaw Committee Report: No Report Motion Carried ARTICLE 16 Motion made by Christopher Caruso, School Committee to move that the Town of Reading appropriate the sum of two hundred and fifty thousand ($250,000) Dollars for the purpose of making improvements including but not limited to repairing and /or replacing roofs at the Killam School and repairing and /or replacing windows at the Birch Meadow School, including the costs of consulting services, audits, plans, documents, cost estimates, bidding services, and all related expenses incidental thereto and necessary in connection therewith, which proposed repair project would materially extend the useful life of the school and preserve an asset that otherwise is capable of supporting the required educational program.], said sum to be expended under the direction of the School Committee, and to meet said appropriation the Treasurer /Collector, is authorized to borrow said sum under M.G.L. Chapter 44, or any other enabling authority; that the Town of Reading] acknowledges that the Massachusetts School Building Authority's ( "MSBA ") grant program is a non - entitlement, discretionary program based on need, as determined by the MSBA, and any project costs the Town of Reading incurs in excess of any grant approved by and received from the MSBA shall be the sole responsibility of the Town of Reading]; provided further that any grant that the Town of Reading may receive from the MSBA for the Project shall not exceed the lesser of (1) 47.21 percent ( %) of eligible, approved project costs, as determined by the MSBA, or (2) the total maximum grant amount determined by the MSBA; and that the amount of borrowing authorized pursuant to this vote shall be reduced by any grant amount set forth in the Project Funding Agreement that may be executed between the Town of Reading] and the MSBA. Motion made by Stephen Goldy to dispense of further reading Motion to dispense Carried Background - given by Mary DeLai: Under Article 9 of the November 8, 2010 Subsequent Town Meeting, Town Meeting voted to authorize debt in an amount not to exceed $2,000,000 for the purpose of replacing the roof at the Killam Elementary School and windows at the Killam and Birch Meadow Elementary Schools as part of the Massachusetts School Building Authority's "Green Repair" program. The funding amount was based on the best available information and known site conditions at each building. With the necessary approvals from MSBA in place, the School Department entered into an agreement with an Owner's Project Manager and Architect to develop a preliminary schematic design and project scope and budget for submission to the MSBA. The preliminary cost estimate places the total project cost at $2,900,000. The additional costs include an upgrade to the existing roofing system from an EPDM to a PVC roofing; hazardous materials abatement costs; and other unanticipated site and market conditions. As a result of the greater than anticipated project cost and additional work that would be required if we proceed with the original project scope at Killam (including handicap accessibility upgrades), the scope of work is now being limited to replacement of the Killam roof and the windows at Birch Meadow only. We would, however, recommend installing the PVC rather than the EPDM roofing system at Killam which has a longer life and comes with an additional warranty period of ten years. To do so requires an increase to the original authorization in the amount of $250,000. The not to exceed amount would now be $2,250,000 with 47.21 % of that cost being eligible for MSBA reimbursement. If approved, this Article may add a small additional expense to the projected FY12 Debt Service budget that is presented in Article 29. The exact amount of new debt service should be known in time for a budget adjustment — if needed — at the November 2011 Town Meeting. 2011 Annual Town Meeting Finance Committee Report - given by David Greenfield: The Finance Committee voted 9 -0 -0 at their March 30, 2011 meeting to recommend the subject matter of this Article. The repairs are required at some point and the better warranty on the roof proposed for Killam is an attractive option. The State reimbursement of approximate 47% and additional ongoing energy savings make this a cost effective decision. Note that the total figure of $2.25 million is a maximum and includes a 10% contingency amount which may not be fully expended. Bylaw Committee Report: No Report A presentation was given by Mary DeLai - See Attached 2/3 Vote required Declared unanimous by Moderator 164 Town Meeting Members in Attendance Motion Carried ARTICLE 17 Motion made by Camille Anthony, Board of Selectmen to move that the Town vote accept the supplemental annual allowance of $9,000 for widow(er)s of disability retirees as provided in section 101 of Chapter 32 of the Massachusetts General Laws to be effective for July 1, 2012. Background: The Reading Contributory Retirement board voted unanimously to accept the supplemental annual allowance provision of Chapter 32, Section 101. It must be approved by Town Meeting before it can take effect. This section of the General Laws applies only when a disability retiree dies of a cause unrelated to his disability. When the cause of death is directly related to the retiree's disability the surviving spouse continues to receive the retiree's pension allowance. Before 1964, there was no provision for a disability retirees to leave a benefit to his spouse when he died of a cause unrelated to his disability. In 1964, section 101 allowed widows of disabled public employees to be paid an annual allowance of $1200. It has been amended 3 times in the past • 1973 increase $1200 to $1680 (9 years since inception) • 1984 increase $1680 to $3000 (11 years since previous increase) • 1995 increase $3000 to $6000 (11 years since previous increase) Accepting this warrant article will make the following change proposed July 1, 2012 increase $6000 to $9000 (17 years since previous increase) The Actuarial value of this change is an average increase of $8400 per year to our Pension Assessment. There is no appropriation required at this time. The Funding schedule for the Pension system is recalculated every other year. It will be revised as of June 30, 2011 and this change will be reflected in the 2012 pension assessment which will be paid by the Town in FY 2013. This allowance only applies to employees who became Disability Retirees before 1996. We have approximately 25 members in this status (it may be lower and we are checking this now.) The law changed in 1996 to allow a disability retiree to make the choice of taking a lower monthly benefit in order to leave a 2/3's lifetime benefit to the spouse. If they choose the higher benefit, then they have made the choice to leave nothing to the spouse upon their death. 2011 Annual Town Meeting For our 25 disability retirees that were disabled before 1996 and were not given the opportunity to choose a lower monthly benefit, their spouses will only get the small amount allowed by this section of the law. Finance Committee Report - given by Mark Dockser: The Finance Committee voted 9 -0 -0 at their March 28, 2011 meeting to recommend the subject matter of this Article. This allowance applies to a small number of Disability retirees and despite past adjustments averaging every 11 years, the latest benefit amount has not been adjusted in the last 17 years. Bylaw Committee Report: The Bylaw Committee recommends the subject matter of this article by a vote of 4 -0 -0. Presentation given by Gail LaPointe - See Attached After discussion by Town Meeting Members Motion Carried Motion to adjourn made by Bill Brown, Precinct 8 Motion Carried Adjourned with 164 in attendance at 11:04 PM to continue on April 28, 2011 at 7:30 PM A true copy Attest Laura A Gemme Town Clerk 2011 Annual Town Meeting ;u V 70 O rF O O CD CD r+ 00. \V 7' l (D n O 3 3 r-r r+ CD CD let ° CD p N rD as r+ �. cn o E N o • �' o n V' r r n rD rD 0� cn CD rD ora �s :37 rD "� w rD C D rD CD cr CD c :3 n Q, n CD rD ora U) rD oo °o rD � � o � o n cD N rD 0 • • • • • • ,71 • • • rTl r ~ rTl CD rD p N 00 00 O O O • • CD O C4 I o o rD O CD CD rTl aL O-d . CD ("D 0 O� rTl CD 70 o �7- �,_'� CD c� C) rD U) O `� CD ~ C) �n O C CD CD rD rD A) rD o O CD �. 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