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Home My WebLink About2013-08-20 Board of Selectmen HandoutDRAFT MOTIONS BOARD OF SELECTMEN MEETING AUGUST 20, 2013 Bonazoli, Arena, Tafova, Ensminger, West LeLacheur lc) Move that the Board of Selectmen extend the deadline for RKR Corp. d /b /a Bunratty Tavern at 622 Main Street to be fully operational to December 31, 2013. 4a) Move that the Board of Selectmen close the hearing adopting the Traffic Rules and Regulations dated August 20, 2013. Move that the Board of Selectmen approve the revised Town of Reading Traffic Rules and Regulations dated August 20, 2013 to include revisions as listed in the two page Briefing Package to be included with the minutes. 4b) Move that the Board of Selectmen close the Warrant consisting of six Articles for the Special Town Meeting to take place on September 16, 2013 at the Reading Memorial High School Performing Arts Center, 62 Oakland Road at 7:30 p.m. 4c) Move that the Board of Selectmen close the hearing on adopting the policy establishing an Ad Hoc Zoning Advisory Committee. Move that the Board of Selectmen approve the policy establishing an Ad Hoc Zoning Advisory Committee. 4d) Move that the Board of Selectmen set the liquor license fees for CY14 as follows: Liquor Fees All Alcohol Restaurant Wine/Malt Restaurant Package Store Clubs CY2014 Id 5a) Move that the Board of Selectmen approve the minutes of July 30, 2013 as amended. 5b) Move that the Board of Selectmen approve the minutes of August 1, 2013 as amended. Move that the Board of Selectmen adjourn the meeting at p.m. Town Manager's Report Tuesday, August 20, 2013 Administrative matters (* indicates additional material in tonight's packet) ♦ *School Committee vacancy — A joint meeting of the Selectmen and the School Committee has been rescheduled at the request of the Schools to 7:45pm on Monday September 9th at the Superintendent's Conference room @RMHS. We received three applications for the open position on the School Committee, and one of the applicants was unable to attend the August 26th meeting. The appointment will fill out a term until the next local election, scheduled for April 2014. ♦ Reading Special Legislation — The bill has been filed to correct the defect in the annual Town Meeting as it pertains to the Library project debt: https:H malegislature.gov /Document/Bill /188 /House /H3629.pdf. Thanks to the Board of Selectmen for meeting at short notice on a Thursday night, to the Governor for filing the bill, and to our legislative delegation including Senator Katherine Clark, Representative Jim Dwyer and especially to Representative Brad Jones who took the lead on this project. ♦ *November Town Meeting — The Selectmen will preview the Warrant at their next meeting. Thus far there are 22 Articles which should be concluded in two nights. Included on tonight's packet is a recent history of Instructional Motions from past Town Meetings. We'll update this and circulate it as needed in the future. ♦ *Revenue opportunity — Verizon has shown some interest in placing a cell tower over at the Reading Ice Skating rink at Symonds Way. Town Counsel has reviewed the RIAA 10 -year lease and suggests if that some changes need to be made to the lease, and notes that the lessee is not adversely affected in any way. Due to the expected value of the lease we will need to conduct an RFP. Carl McFadden, your RIAA liaison, is coming in on October 8th for an unrelated update of RIAA operations. If the Board wishes to consider this opportunity we can begin doing some preparation work internally. ♦ Amplified Sound Permit — issued by Recreation to the Barrow's PTO for a back -to- school picnic on September 9th from 5:30- 7:30pm. ♦ *Upcoming BOS agendas — Please look through the schedule for the next few months. Among other topics are the following: • September 10th - Business Workshop that will include the Reading Housing Authority and the Economic Development Committee; • September 24th -joint meeting with the Reading & Wakefield Boards of Assessors; • October 8th - Traffic & Safety Workshop; • October 22nd — Recreation Master Plans overview; • November 5th — Enterprise Fund overview. Community Services ♦ Comprehensive Update of the Zoning By -Law — • The Town Manager, Assistant Community Services Director/Town Planner, Staff Planner and DPW Business Manager met with four applicants for the Zoning project. A final selection for the consulting firm is expected by early September; • Tonight the Board will hold a Hearing to establish an ad hoc Zoning Advisory Committee; • On September 10th the Board will interview applicants from the �ublic for the ZAC; • The ZAC will likely hold their kick -off meeting on September 30t . There will be a great deal of outreach to the community over the following year as the final product will reflect the long -term values of Reading. ♦ *M.F. Charles — Construction is progressing very well. Due to some fire & building code issues, the first renovation phase grew to include the upper floors, which has added time to the project. First floor retailers will be seeking building permits in mid - September. There is a motion in your packet - I would request the Board consider extending the liquor license application for Bunratty's Tavern from September 14th due to the extensive construction work needed. Community Services Director/Town Planner Jean Delios prepared a presentation that is available on the Town's website. ♦ *Perfecto's — See enclosed material. Fines began last week at $100 /day and will escalate to $300 /day on September 3, 2013 under the Vacant Property Bylaw. ♦ *Post office - See attached article from EDC about "losing a downtown post office ". I have reached out to the PO with our federal contact but have nothing back yet. 8/20/2013 1 r5) Town Manager's Report Tuesday, August 20, 2013 Library ♦ Library Building Committee — RFP for temporary space has been issued. The Library expects to move in March 2014. Contract negotiations are underway with the designer /architect. STV is doing an excellent job as the Owner's Project Manager thus far. Schools ♦ Woburn Street School — Below is a list of important dates: o August 21 — Financial Forum at the Pleasant Street Center to review the expected changes to the annual School operating budget over a multi -year period; an overview of project costs will also be reviewed. • September 11 — Financial Forum at the Pleasant Street Center to review the entire project; • September 16th (and 19th as needed) — Special Town Meeting at RMHS Endslow PAC Public Safety ♦ *Franklin & Main Street- Jeff Gomes of MA DOT has finished his analysis and design and is putting together funding for short-term improvements. No real change since the BOS 7/30 meeting. ♦ *FEMA Public Assistance — The Town received over $134,000 and RMLD received over $21,000 for reimbursement of some costs associated with the blizzard last February 8th & 9th Town funds will flow to free cash at the close of the current fiscal year. Public Works ♦ West Street — the project has been approved! At November Town Meeting we will seek debt authorization for the local share of costs. Depending on what the State requires, these costs will be close to the $600k we have budgeted. Road Improvements ♦ All paving for our spring /summer round is complete (20 streets approx. $1.6M)!! The contractor should finish the loam and seeding of roadway edges where required and a couple of remaining driveway aprons this week. Traffic markings will be installed on Oakland Road by mid -week. ♦ We will be opening bids for our second round of paving and crack sealing the second week of September. We had to delay until we knew how much money we would get from Chapter 90 — the latest figure is about $600k, which is well below the Governor's initial $900k figure, but in line with recent history. It is possible more Chapter 90 funding will be freed up during the fiscal year - we will wait to bid micro -seal work until winter /spring. Upcoming Events: August 21 - Woburn Street School Financial Forum September 8 - Reading Fall Street Faire September 11 — Woburn Street School Financial Forum September 16 — Special Town Meeting/Woburn Street School October 9 — FY15 Budget Financial Forum October 29 — Special Election/Woburn Street School (tentative if approved by Town Meeting) November 12 — Subsequent Town Meeting begins (Tuesday) D 8/20/2013 RECEIVED TOWN CL .RK BEADING, MASS. APPLICATION FOR APPOINTMENT TO BOARDS /COMMITTEES /COMMISSIQNS. IUIJ AUG -5 P av 2r�/ Name: IS,�� . -�-es � �h'I �� — Date: (Last) (First) (Middle) Address: /0& OAK, .S% Tel. (Home) M %Z 1Z /Z Tel. (Work) (Is this number listed ?) Occupation: Qe # of years in Reading: 3/— Are you a registered voter in Reading? e-mail address:dv2a t ]ACA Coll, Place a number next to your preferred position(s) (up to four choices) with #1 being your first priority. (Attach a resume if available) Animal Control Appeals Committee Aquatics Advisory Board Audit Committee Board of Appeals Board of Cemetery Trustees Board of Health Board of Registrars Bylaw Committee Celebration Committee Cities for Climate Protection Commissioner of Trust Funds Community Planning & Development Comm. Conservation Commission Constable Contributory Retirement Board Council on Aging Cultural Council Custodian of Soldiers' & Sailors' Graves outline relevant experience for the position(s) si _Economic Development Committee _Finance Committee Historical Commission _Housing Authority _Human Relations Advisory Committee _ Land Bank Committee MBTA Advisory Committee _Metropolitan Area Planning Council _Mystic Valley Elder Services RCTV Board of Directors Recreation Committee RMLD Citizens Advisory Board _Telecommunications and Technology Advisory Committee Town Forest Committee Trails Committee West Street Historic District Commission D TION i -01 Name: Fco0.k-�`o TY-)c�rtLn (Last) (First) (Middle) Address: 6L( k0.� tS)0(-CN S{' REC.EM0 TOWN CLERK - ADING. MASS. 'IONS el.AUG - I P S- Date: - 1- Tel. (Home% b'1 � c, y q- q 1714 Tel. (Work) (Is this number listed ?) Occupation: H o-Lr c4C-e- sseAC # of years in Reading: d- Are you a registered voter in Reading ?—\/ es e -mail address: Place a number next to your preferred position(s) (up to four choices) with #1 being your first priority. (Attach a resume if available) _Animal Control Appeals Committee _Aquatics Advisory Board Audit Committee Board of Appeals Board of Cemetery Trustees _Board of Health _Board of Registrars Bylaw Committee Celebration Committee Cities for Climate Protection Commissioner of Trust Funds Community Planning & Development Comm. _Conservation Commission Constable _Contributory Retirement Board Council on Aging Cultural Council Custodian of Soldiers' & Sailors' Graves Economic Development Committee Finance Committee Historical Commission Housing Authority Human Relations Advisory Committee Land Bank Committee MBTA Advisory Committee Metropolitan Area Planning Council Mystic Valley Elder Services RCTV Board of Directors Recreation Committee RMLD Citizens Advisory Board Telecommunications and Technology Advisory Committee Town Forest Committee Trails Committee West Street Historic District Commission %Other Sca-)o o 1 C6, , M � -N" e-e- Please outline relevant experience for the position(s) sought: 9 RECEIVED 'TOWN CLERK FADING, MASS. APPLICATION FOR APPOINTMENT TO BOARDS /COMMITTEES /COMMI$1H19 -8 A j{: C Name: �Q �C�I�� 1 Se,)Lflaq- Ma'r cy- (Last) (First) (Middle) Address: -, --hCe C 2cdk Gwns Occupation: ArT, navy- (Yb(A Date• Tel. (Home) Cp 17 - 17 'S �y Tel. (Work) — (Is this number listed ?) # of years in Reading:_ Are you a registered voter in Reading? e-mail address:: �,p�p _Inn C'CxUjn f 1O+�m,� .Carr Place a number next to your preferred position(s) (up to four choices) with #1 being your first priority. (Attach a resume if available) _Animal Control Appeals Committee _Aquatics Advisory Board _Audit Committee _Board of Appeals _Board of Cemetery Trustees _Board of Health _Board of Registrars _Bylaw Committee _Celebration Committee _Cities for Climate Protection _Commissioner of Trust Funds _Community Planning & Development Comm. _Conservation Commission _Constable _Contributory Retirement Board _Council on Aging _Cultural Council Custodian of Soldiers' & Sailors' Graves _Economic Development Committee _Finance Committee _Historical Commission _Housing Authority _Human Relations Advisory Committee _Land Bank Committee MBTA Advisory Committee Metropolitan Area Planning Council Mystic Valley Elder Services RCTV Board of Directors Recreation Committee RMLD Citizens Advisory Board _Telecommunications and Technology Advisory Committee Town Forest Committee Trails Committee West Street Historic District Commission Other Please outline relevant experience for the position(s) sought: X "1 14 1 a' R • 1001 [mil • 1110 5 Jeanne Borawski 3 Deer Path Lane• Reading, MA 01867 (617) 723 -5744 • jeanne_borawski @hotmaii.com August 8, 2013 Board of Selectmen School Committee Town of Reading 16 Lowell St Reading, MA 01867 Dear Selectmen and School Committee Members: I would appreciate your consideration for appointment to the recently vacated seat on the School Committee. I have been a resident of Reading for over five years. For much of that time I have been a Town Meeting member. This experience has given me a deep appreciation for the strengths that make our town special, and an awareness of the challenges that face us in the future. For the past two years, I have been a member of the Town's Finance Committee. I have a thorough knowledge of the school budget and how it fits into the town's overall budget and budgeting process. I would bring to the School Committee a mix of private and public sector experience. After earning my undergraduate degree from The College of the Holy Cross in Worcester, I accepted a position at People's Bank in Connecticut. As a Senior Marketing Officer, I was responsible for managing all customer loyalty and retention programs for a portfolio of over one million customers nationwide. I managed two full time employees in that role, and was responsible for defining and measuring program success. I left that position to earn a Masters Degree in Secondary English Education at Tufts University. I spent five years as a teacher in Wilmington, where I was a leader in my department. Due to a faculty retirement, I was asked to teach Senior Honors English and when our principal retired I was selected to serve on the search committee to find his replacement. I have a son at Barrows and a daughter who will.join him next year. This past year I was a "room mom" for my son's first grade class, and had the opportunity to spend a good deal of time in his classroom as a volunteer. I saw first-hand the excellent education our kids are getting in Reading. I am also a volunteer teacher with Understanding Disabilities, which afforded me the opportunity to spend time in fourth grade classrooms at Barrows and Wood End. This past spring, I was a parent representative on the search committee tasked with finding a new principal for Barrows when Mrs. Callan announced her retirement. I am a product of public education in Massachusetts and a fierce advocate for the best possible education for every child. I understand that this appointment is only until April, at which time I will have to run in a local election for the seat I appreciate your consideration. Sincerely, Jeanne Borawski OF1?EgO'y Town of Reading v 16 Lowell Street www nAf%d% nnn� FAX: (781) 942 -9071 Email: townmanager @ci.reading.ma.us Website: www. readingma.gov VOLUNTEER VACANCY TOWN OF READING SCHOOL COMMITTEE TOWN MANAGER (781) 942 -9043 One vacancy exists on the School Committee. The powers of the School Committee include but are not limited to appointment of the Superintendent of Schools and all other officers and employees associated with the schools; and the School Committee shall make all reasonable rules and regulations consistent with law for the administration and management of the schools of the Town. Interested applicants may apply at the Town Clerk's office, 16 Lowell Street, Reading, Massachusetts by 5:30 p.m. on August 12, 2013 or until the position is filled. Although the term for this position expires April 2015, the appointment that will be made by a joint meeting of the School Committee and Board of Selectmen will have a term expiring on Election day April 8, 2014. 0 c�- w T>CDZ C0 4t� CA op Term Appointing Authority Number. of Members SCHOOL COMMITTEE Three years Elected Six Members whose terms are so arranged that twQ terms shall expire each year Meetings Twice a month on the first and third Mondays (Board meets every • Monday during budget preparation time) Author& PuM2se Reading Charter — Adopted March 24, 1986 The School Committee shall have all of the powers and duties that School Committees are given under the Constitution and General Laws of the Commonwealth, and such additional powers and duties as may be authorized by the Charter, by Bylaw or by other Town Meeting vote. The powers of the School Committee shall include but need not be limited to the following: (a) The School Committee shall appoint a Superintendent of Schools and all other officers and, employees associated with the schools, fix their . compensation, define their duties, make rules concerning their tenure of office and may discharge them. (b) The School Committee shall make all reasonable rules and regulations consistent with law for the administration and management. of the public schools of the Town. 6 xx.a��\ . « (�� 2�(;\ \/� l� � \� � � ; * a ^ ^ . . �� /%� ��: ~ ~� � y i � � �\ "% \� \- �. \��/ ax ° :w��\ \\ .�2 � ©\� �t »/ ©�: �\ :<«.\��' �� z� it ��f ��,. Instructional Motions 2009 - 2013 Date: May 3 2010 Town Meeting Member: Tony Rickley Precinct: 2 Motion: Move that the Board of Selectmen be instructed to meet with Church leaders of the town who may be interested in pursuing the possibility of a program for plowing and / or removal of snow from church parking lots and driveways by the town at some mutually agreed to terms and conditions, and costs payable to the town for such services. A report on progress, and hopefully conclusions on such negotiations shall be made at the 2010 Subsequent Town Meeting desirable. Vote: Motion Carried Status: street, provides a margin of safety required by bicyclists especially those Date: May 5 2011 Town Meeting Member: Ronald D'Addario Precinct: 6 Motion: In recognition of May as National Bike month, this motion instructs our selectmen to work with our Walkable Reading Committee and the Reading Climate Committee to provide safe street lanes for bicycles. Background: We have already in place bike racks installed around town at our schools and municipal buildings to our depot. We need to take the next step to make bike riding safer for family outings whether to our downtown or to one of our recreational parks. Installing bike lanes, whether a separate path or just a white line on the street, provides a margin of safety required by bicyclists especially those with younger children. Presently, moving about town by bike can be hazardous to your health. Let's work to improve this dangerous situation to make Reading a bike friendly town. If Boston can do it, surely, Reading can too. Thank you. Vote: Motion Carried Status: Date: May 5 2011 Town Meeting Member: Marsie West Precinct: Finance Committee Motion: Move that Town Meeting instruct the Board of Selectmen, Town Manager, and School Committee and School Department to explore the following revenue enhancement ideas recommended by Reading citizens at the Financial Forum held on September 15, 2010 and report back to Town Meeting and Finance Committee by October 2011 with: • Specific actions taken (organizations consulted, timelines) • Comments on feasibility of opportunity • Follow up tasks to achieve additional revenue The goal of this motion is to include all feasible opportunities in the revenue budget for FY 13. Finance Committee would appreciate interim monthly updates beginning in June 2011 until the ideas are either 9 implemented or the responsible Board /Manager votes to take other action on them. 1) Town Manager: a) Additional cell tower opportunities b) Advertising / Billboards (including electronic billboards) c) Expanded rental of space /increased rental fees 2) School Committee / School Department: a) Expanded rental of existing space b) Naming rights for buildings and other property 3) Board of Selectmen a) Increase parking fees at Depot b) Sponsoring of town trees, benches, lights, etc. c) Sale of Town land (Oakland Road) Background: The Finance Committee sponsored a series of Financial Forums last fall to encourage citizens to bring forth their ideas on revenue enhancement as well as cost reductions. At the September 15, 2010 session, approximately 50 citizens and board members attended and offered their revenue enhancement ideas, then voted their priorities. More than 25 ideas were generated and received votes. Each of the items listed above was among the top voted items (7+ votes for each). Many of the cost reduction opportunities identified at the October 27, 2010 Financial Forum have been incorporated into the FY2011 budget proposal. The goal of this motion is for the Boards, Town Manager and Schools to actively pursue these opportunities and implement all feasible revenue enhancement measures. Finance Committee would like to be informed of their status on a regular basis using the evaluation criteria on the attachment developed by the Committee to help assess the opportunities. Our goal is to keep these ideas front and center to help provide additional revenues that benefit the Town. Vote: Status: Motion Carried Date: May 5 2011 Town Meeting Member: Frederick Van Magness Sr Precinct: 8 Motion: Move that the Board of Selectmen and the Reading Housing Authority, in implementing any distribution of funds to other than non - profit entities from the Affordable Housing Trust Fund (Trust) per the plan approved under Article 24 of this Town Meeting or any subsequent Town Meeting, be instructed to loan funds for a period not to exceed 10 years, with security and guaranteed repayment of principal to the Trust, instead of providing outright grants. In addition, to ensure the maximum long term affordable housing benefit to Reading from the use of these Trust funds, the Board of Selectmen and the Reading Housing Authority are instructed to limit distributions to any single entity to not more than 50 % of the available Trust funds. Motion made by Philip Pacino, Bylaw Committee to change non - profit to qualified tax - excempt entities Vote: Motion Accepted 9 Motion made by Stephen Crook, Precinct 3 to delete the entire second paragraph Vote: Motion to Amend Carried Vote: Original Motion as Amended Does Not Carry Status: N/A Date: May 5 2011 Town Meeting Member: Daniel Ensminger John Carpenter Maryann Quinn Erin Calvo -Baci David Mancuso Precinct: 7 7 6 5 4 Motion: Move that Town Meeting instruct the Town Moderator appoint a five - person review committee comprised of two (2) Reading citizens or businessmen at large, one (1) Historical Committee member, one (1) liaison from the Economic Development Committee and one (1) liaison from the Community Planning and Development Committee to conduct a public review of Reading General Bylaws, Section 5.13, Demolition of Structures of Potential Historical Significance, reporting back to Town Meeting at its Adjourned Meeting approximately November of 2011 with: • Identification of the sufficiency or deficiency of the aforementioned bylaws relating to the protection of private property owners' legal rights under the 5th amendment of the US constitution and the Constitution and laws of the Commonwealth of Massachusetts. • Draft Bylaw amendment including a public process that complies with US and Commonwealth Constitution and laws and preserves property owners' rights, for (a) adding, revising, and removing specific properties from Reading's list of historically significant buildings; (b) appealing and adjudicating decisions of the Historical Commission regarding such properties; (c) establishing unambiguous and specific criteria for adding, revision, and /or removing specific properties from said list; and (d) provides for public posting of the list of protected properties and periodic notification of subject property owners. • Identification of areas for improvement in the business processes of the Historical Commission for the selection, notification, and hearing process that ensures owners of properties under consideration for addition to the Demolition Delay list are ensured due process prior to having their property added to the list and throughout the process of renovating, demolishing or selling the property in question. • Recommendation of other historic preservation processes and functions that represent the best and most public processes of other Historical Commissions in the Commonwealth. • Specific actions required to revise the aforementioned bylaw to ensure a transparent public process for the preservation of historic properties and the protection of private property owners' rights under the law. i �l Town Counsel should be made available as a resource to answer written questions from the committee regarding constitutionality. The goal of this motion is establish a clear, concise and equitable bylaw that enables the Town to balance its desire to preserve properties of historic significance while fully respecting the rights of the individual property owner in a manner that harmonizes relationships between concerned parties. Background: Discussion surrounding the recent 75 to 73 vote to return the Demolition Delay to its original 6 month waiting period graphically depicts the Town's desire to preserve properties of potential historic significance while respecting the rights of private property owners and preventing undue financial or emotion hardship on those property owners. While the vote was in effect, a laudable compromise between views on either side of the issue, it failed to address the substantive question of whether the town needs to revise Section 5.13 of the General Bylaws to ensure the legal protection of private property owners rights. By conducting a formal review of Bylaw 5.13, Reading will ensure a smoother process for protecting historic properties, minimizing possible legal liabilities for the Town and setting a new standard of cooperation within the community. Motion to make an amendment by Angela Binda, Precinct 5 Committee to evaluate all aspect of the demolition delay bylaw - 7 member committee 2 Historical Commission Members 1 Board of Selectmen Member 2 Members (total) from the following committees which have Regulatory Authority and oversee land use: CPDC ZBA Conservation Commission 1 Member EDC 1 Town Meeting Member (not serving on one of the above named boards) Vote: Motion to Amend Does Not Carry Vote: Motion as Presented Does Not Carry Status: N/A Date: May 5 2011 Town Meeting Member: Ronald D'Addario Precinct: 6 Motion: The Town Manager and Selectmen are instructed to find a town or village in the tornado ravaged American south who desperately needs help. The Town Manager is instructed to contact the selected town's mayor to determine the needs of the community especially those needs that we could fill. By whatever means possible funds are raised, we load a rental box truck with those provisions and drive them to our sister town. Vote: Status: Date: Town Meeting Member: Motion Does Not Carry N/A November 21 2011 Gina Synder 9 Precinct: 5 Motion: Move that the Board of Selectmen be instructed to work with such boards, committees and volunteers as necessary to develop a program to demonstrate the benefits of rain gardens in Reading, including consideration of the installation of a demonstration rain garden on town property; with a report on progress to Annual Town Meeting in spring 2012. Background: Rain gardens are shallow depressions in the landscape that typically include plants and a mulch layer or ground cover. Rain Gardens provide increased groundwater recharge, and pollutant treatment in rain gardens has been attributed to adsorption, decomposition, ion exchange, and volatilization. Rain gardens can be used in residential settings to accept runoff from a roof or other impervious surface. In a commercial setting, bio- retention areas are similar to rain gardens, but are often larger, and usually have an engineered design. The Nonpoint Education for Municipal Officials, or NEMO, program has offered training on rain garden installation in many municipalities in New England. Town Meeting Articles on the Aquifer Protection District and the Wetlands conservation programs indicate that our community in Reading would benefit from a better understanding of the benefits of recharge to our water resources. A program on rain gardens would not only help with recharging our water resources, it would beautify Reading and provide added storm water control. Vote: Status: Motion Carried Date: November 21 2011 Town Meeting Member: Erin Calvo -Bacci Precinct: 5 Motion: Move that the Town Meeting instruct the Board of Selectmen to direct the Reading Historical Commission to draft a clear, concise process for property owners to appeal the addition of their property to the list of historically significant structures subject to the demolition delay bylaw. A draft of this appeal process shall be created in an open and transparent process, including one or more opportunities for public comment, and shall result in a bylaw amendment article for debate and consideration by Town Meeting members during the Spring Town Meeting in 2012. Town Council should be made available as a resource to answer written questions from the committee regarding constitutionality. The goal of this motion is to establish a clear, concise and equitable bylaw that enables the Town to balance its desire to preserve properties of historic significance while fully respecting the rights of the individual property owner in a manner that harmonizes relationships between concerned parties. After discussion by Town Meeting Members — There was a Question of Quorum made by Ronald Thomas O'Keefe, Precinct 1 — Quorum Count 81 — No Quorum Present Vote: No Vote Taken 0 Status: N/A Date: November 21 2011 Town Meeting Member: Philip Pacino Precinct: 5 Motion: Move to instruct the Rules Committee of Reading Town Meeting to review the process of how the Town of Reading Town Meeting Vote: promulgating Zoning Bylaws with emphasis on how Articles related to Status: Town of Reading proposed Zoning Bylaw changes are amended on the Vote: floor of Town Meeting and to report back at the Annual Town Meeting. Vote: No Vote Taken Status: Not Presented to Town Meeting Members Date: April 29 2013 Town Meeting Member: Angela Binda Precinct: 5 Motion: Move that Town Meeting instruct the Community Planning and Development to rewrite zoning bylaws to prohibit electronic billboards Vote: from being erected in the Town of Reading and to have a warrant article Status: to that effect ready for the November 2013 Subsequent Town Meeting. Vote: Motion Carried Status: William Brown Date: April 29 2013 Town Meeting Member: Ronald D'Addario Precinct: 6 Motion: Move that when the new library renovation is complete that the Selectmen and Town Manager consider extending the library hours on Thursday from 1 PM to 9 PM to 9 AM to 9 PM. Vote: Motion Carried Status: Date: April 29 2013 Town Meeting Member: Robert Lynch Precinct: 6 Motion: Move to bring to Town Meeting the subject of microphones being brought to members when they are recognized to speak. Vote: Motion Does Not Carry Status: N/A Date: April 29 2013 Town Meeting Member: William Brown Precinct: 8 0 Motion: Move that a "Home Rule Petition" committee be formed to review the Town of Reading Home Rule Charter, said committee shall have one Town Meeting member from each precinct to be appointed by the Moderator and the Moderator who shall server as the Chair. Said committee shall report its findings and recommendations to the annual Town Meeting of 2014 or may be extended until the fall Town Meeting of 2015 by a majority vote of Town Meeting. Vote: Motion Carried Status: Date: Town Meeting Member: Precinct: Motion: Vote: Status: 1� LeLacheur, Bob From: Gary S. Brackett <gsbrackett@brackettlucas.com> Sent: Thursday, August 15, 2013 12:47 PM To: Lel-acheur, Bob Subject: Verizon Potential Cell Site - Burbank Ice Arena C•0 You have requested that I advise you as to the options the Town has to address Verizon's interest in a new cell site on town owned property. Specifically, Verizon has suggested a roof top build or a monopole at the Burbank Ice Arena. I have reviewed the Lease Agreement with Reading Ice Arena Authority, Inc. which was executed by the Board of Selectmen on December 20, 2011. The Premises encompassed by the lease include the 4.45 acres of land and the ice skating rink building together with the rights to use Symonds Way. It does not appear that there is any reservation of rights to the Town which would allow a lease to Verizon as a matter of right. Therefore, I would recommend that we consider proposing an amendment to the lease in order to facilitate the placement of a cell tower on the roof or a monopole on the land. It would appear that such a use would not impact the Lessee in any negative way. Assuming the value of the lease would be in excess of $25,000, the disposition of the right to lease for this purpose would be subject to the RFP requirements of the Uniform Procurement and M.G.L. c. 30B, §16. Please advise as to how I can be of further assistance to you in this matter. Regards, Gary Gary S. Brackett, Esquire BRACKETT & LUCAS 19 Cedar Street Worcester, MA 01609 (Tel) 508-799-9739; (Fax) 508-799-9799 This message is intended only for designated receiptient(s). It may contain confidential or proprietary information and may be subject to the attorney- client privilege or other confidentiality protections. If you are not a designated recipient, you may not review, copy or distribute this message. If you received this in error, please notify the sender by reply email and delete this message. Iq 812012013 Presentation Estimated Start time 1 r Office Hour 13en Tafova 6:30 HEARING Review & adopt - Traffic Rules and Regulations Martel 7:30 Close Special Town Meeting Warrant LeLacheur 8:00 HEARING ad hoc Zoning Advisory Committee LeLacheur 8:15 Set Liquor License Fees for CY14 LeLacheur 8:30 Paint & Sip beer & wine license LeLacheur 8:40 Review drainage studies Zambouras 9:00 DPW & Cemetery garage sites Zager 9:15 August 21, 20X3 (Weds.) - Financial Forum (Woburn Street School operating budget) Pleasant St. Ctr 7:30 September 4 & 5 Rosh Hashanah no meetings 7 7777-1 "A t«, �...._.. . �. Appoint School Committee member joint mtg SC 7:45 Office Hour .John Arena 6:30 MAPC member Report 7:15 Reading Housing Authority Report 7:30 Selectmen Appointments to ad hoc Zoning Advisory Committee 7:45 Business Workshoa 8:15 Affordable Housing update Delios Business Community updates Delios EDC mission joint mtg EDC Preview Subsequent Town Meeting (Warrant closed next meeting) LeLacheur 9:30 September 11, 2013 (Weds.) - Financial Forum (Woburn Street School project) Pleasant St Ctr 7:30 September 16, 2013 - Special Town Meeting (Mon)' I no meetings 7:30 P 812012013 Presentation Estimated Start time September 19, 2013 - Special Town Meeting (Thurs) no meetings 7:30 Public Safety Badge pinning Cormier 7:30 Town Accountant Report Angstrom 7:45 HEARING Close Subsequent TM Warrant (leave Hearing open while next two items covered) LeLacheur 8:00 Reading/Wakefield Assessing update joint mtg BOA 8:30 HEARING Amend Table of Organization LeLacheur 9:00 Review BOS/TM Goals LeLacheur 9:30 ...a .., ,..,.. Office Hour C�AI1. r. .- ., ... F` ..'..it'd av ., i James Bonazoli 6:30 Reports 7:15 RIAA Report CAB (RMLD) member Report RCTV members Report Traffic & Safety Workshop 8:00 Review of Downtown public parking Cormier Specific traffic issues Cormier Discuss driveway width issues Zambouras West Street project oveview Zambouras Main/Franklin intersection update Zambouras October 9, 2013 (Weds.) - Financial Forum (FY15 Budget) Pleasant St. Ctr 7 :30 Tax Classification preview joint mtg BOA 7:30 Dog Park opportunity Feudo 8:30 Birch Meadow Master Plan Feudo 8:45 Strout Avenue Master Plan (complete after Town Forest planning work is done) Feudo 9:15 Vote Subsequent TM Warrant Articles LeLacheur 9:30 October 29, 2013 (Tues.) - Special Election (Woburn Street School) no meetings � w i a» � -0 may - .. 2� 812012013 Presentation Estimated Start time Office Hour Marsie West 6:30 HEARING Tax Classification joint mtg BOA 7:30 Second Water Meter Zager 8:30 Review Final Drainage studies Zambouras 8:45 Review Storm Water Enterprise Fund LeLacheur 9:15 Discuss moving Enterprise Fund debt to tax rate (requires voter approval) LeLacheur 9:30 November 7, 2013 Senior Center 7:00 Adopt an Island Reception November 12, 2013 • Subsequent Town Meeting (rues); no meetings 7:30 November 14, 2013 - Subsequent Town Meeting (ihurs) , no meetings 7 :30 November 18, 2013 -:Subsequent Town Meeting (Mon) no meetings 7:30 RCASA overview McNamara 7:30 Approve Liquor Licenses 8:00 Approve Other Licenses Approve earlv openings/24 hour openings Office Hour I Marsie West 6:30 Financial Workshop 7:30 Preview Town Manager's FY15 budget LeLacheur Appoint Town Counsel Town Manager Performance Evaluation Gle�, t "i 's Estimated 812012013 Presentation Start time Future Agendas Regionalization of other functions Policy on Trust Fund Commissioners lHeffernan Z3 guy maar.� a r '.r,i 3"^" p$°§.E rc : T - `� °'t +" '= -_ s` Po raj. B. gyp dh - A 812012013 Presentation Estimated Start time Consideration of Class 2 MV license - Global gas station. LeLacheur Recurring Items Town Accountant Report Jan - Apr- Jul -Oct Qtrly Review BOS/TM Goals Jan - May -Sept Tri -ann Review Customer Service survey results Jan & July Semi -ann RCTV members Report Apr & Oct Semi -ann CAB (RMLD) member Report Apr & Oct Semi -ann MAPC member Report Apr & Oct Semi -ann Reading Housing Authority Report Annual Reading Ice Arena Report Annual Appointments of BCCs June Annual Approve Classification & Compensation June Annual Tax Classification Hearing Oct/Nov Annual Approve licenses December Annual Appoint Town Counsel December Annual Gregory J. O'Connor Associates, Inc. ARCHITECTS MF Charles Building Main Street Reading, Massachusetts Project Number 11 -693 FIELD REPORT - SITE VISIT: 08/09/13 ATTENDEES: Pat Keohane, Aval James Kingston, Aval Greg O'Connor, GJO DISTRIBUTION: Glen Redmond, Building Inspector Pat Keohane, Aval Brian Murkland, Murkland Construction Company LLC SITE - Electrical conduits from transformer to building being installed. - Elevator shaft footing installed. GENERAL -New brick installation nearly complete on north and west walls of 1 story section of building. - Canopy attachments coordinated w/ new brick. -Brick pointing in progress, joints being ground out on Haven St. - Original stone accents under signfields destroyed. Reviewed options. Determining which option to bring to historical for review. 190 & 194 HAVEN ST. -Rear 1 story section foundations removed. - Storefront framing in progress. 600 MAIN ST. FIRST FLOOR (BANK) -Rough framing for storefront in progress -Door opening details reviewed 606 MAIN ST. FIRST FLOOR & BASEMENT - Storefront framing in progress 339 Main Street *Suite 510 • Worcester, Massachusetts 01608 • 508 - 757 -1377 • Fax 508- 757 -3577 Z MF CHARLES - FIELD REPORT 606 MAIN ST. SECOND FLOOR - Sprinkler rough in progress - Window opening blocking almost complete 606 MAIN ST. THIRD FLOOR -Demo complete except strapping removal - Structural upgrades in progress - Window opening blocking almost complete. - Reviewed Duct shaft locations and coordination with new framing. 610 MAIN ST. - Storefront installation in progress 614 MAIN ST. - Intermediate posts on common stair to be installed. - Storefront installation in progress 620 MAIN ST. - Storefront installation in progress 628 MAIN ST. - Storefront installation in progress MISCELLANEOUS -Next site meeting in 2 weeks Page 2 of 2 2 (p LeLacheur, Bob From: Delios, Jean Sent: Wednesday, August 14, 2013 2:35 PM To: maxgabriello @hotmail.com Cc: LeLacheur, Bob; Redmond, Glen; Wilson, Jessie Subject: Vacant Property Bylaw Compliance Attachments: Compromise.docx Hi Max In response to your inquiry, and after discussion with the Town Manager, I have prepared the attached outline to assist with your efforts to comply with the violations you were cited for under the Vacant Property's Bylaw per the letter dated 7/31/13. Please let me know if you would like to discuss further. Best, Jean Jean J. Delios Community Services Director /Town Planner Town of Reading 16 Lowell Street Reading, MA 01867 -2685 (P) 781 - 942 -6612 (F) 781 - 942 -9071 Town Hall Hours - M, W, Th: 7:30 a.m. - 5:30 p.m. Tuesday: 7:30 a.m. - 7:00 p.m. FRIDAY: CLOSED j delios@ci.reading.ma.us www.readingma.gov Please let us know how we are doing by filling out a brief customer service survey at http://readingma- survey.virtualtownhall. net /survey /sid /8cebfd833a88cd3d/ 0) Town of Reading 16 Lowell Street Reading, MA 01867 -2683 JEAN DELIOS Community Services Director / Town Planner Phone: (781) 942 -6612 Fax: (781) 942 -9071 jdelios @ci.reading.ma.us After Scott Silver (general contractor) came to the counter this morning, I received a phone call from Max Gabriello concerned about the fines we would be imposing starting 8/15/13 since the demolition of the building was not happening by the stated deadline. After a lengthy conversation with Max Gabriello (property owner), I suggested that we try and find a way to meet the bylaw that wouldn't be a great expense to the property owner but would improve the site. I suggested that the following might be a middle ground th cou a strike o meet the Vacant Properties Bylaw, if completed and inspected by 8/15/13: . 1� CGNt�L 1/h1JCL� • Graffiti — paint over it with a color that would blend in with the existi • Weeds — remove the weeds from the site as well as the tree lawn on the back side of the sidewalk; • Trash/Debris — Remove all trash and debris. Moving Forward: Fines will resume at the $300 /day rate per letter of 7/31/13 if the following conditions are not met: • Project Schedule — due by 8/19/13; • Fully executed Construction Contracts verifying that the contractors have been hired (with dates) to verify — due by 8/19/13: • All work needed in advance of demolition as previously communicated by the applicant will be completed by 9/3/13 • Demolition to commence by 9/9/13 LeLacheur, Bob From: DeliosCugust Sent: Thurs, 2013 11:49 AM To: LeLac Subject: FW: D fyi Jean J. Delios Community Services Director /Town Planner Town of Reading 16 Lowell Street Reading, MA 01.867 -2685 (P) 781- 942 -6612 (F) 781 - 942 -9071 Town Hall Hours - M, W, Th: 7:30 a.m. - 5:30 p.m. Tuesday: 7:30 a.m. - 7:00 p.m. FRIDAY: CLOSED jdelios @ci.reading.ma.us www.readinama.gov Please let us know how we are doing by filling out a brief customer service survey at http://readingma- survey.virtualtownhall. net /survey /sid /8cebfd833a88cd3d/ From: Tirone, Charles Sent: Wednesday, August 07, 2013 2:16 PM To: scott@silverbuilders.net Cc: Delios, Jean; Redmond, Glen Subject: Demo paperwork Hi Scott, I reviewed your "Schedule of Events" and had the following comments, call me if you have any questions. 1. You need to add more detail on how you are going to demolish this building including safeguards installed to protect the resource area (spell them out). 2. More detail on how you are going to collapse the building 3. How are you going to ensure that the remaining foundation will not be damaged during the demolition process? 4. Who will inspect the foundation prior to demolition, contractor or engineer? 5. How long until the new foundation is poured/ the old foundation should stay in place until all permits are approved and the new foundation can be installed quickly. 6. How will you ensure no debris will fall into the brook? 7. What safe guards will be put in place to protect the brook during demolition? 8. Does the chain link fence encircle the foundation now? 9. An engineer will need to approve the 2 cuts on the foundation and the commission wants to be notified and onsite for this work. 1 r�- 10. There is no language of how you will protect the bank when removing the foundation or excavating around the foundation. 11. You need to put together a construction schedule (with dates) and notify the Conservation Office 72 hours prior to starting the work and arrange for a pre- activity meeting. Chuck Tirone Conservation Administrator 16 Lowell Street Reading, M.A p: 781 -942 -6616 f. 781 -942 -9071 Ctirone@ci.reading.ma.us Please note Conservation Hours Monday, Wednesday and Thursday: 1:00 p.m. - 5:30 p.m. Tuesday 1:00 p.m. - 7:00 p.m. Friday: CLOSED \3� C��/►/1 �2�fVG Checklist for Building & Demolition Permits Last Updated May 22, 2013 (Follows the Conditions listed in the October 2009 Site Plan Review Decision, January 14, 2013 Minor Modification Approval, and April 8, 2013 Minor Modification Approval) Subject to the other permitting requirements of the Building Inspector, Director of Public Health, Fire Department and others, the Applicant may file and be issued a demolition permit prior to addressing all outstanding Conditions of the Site Plan Decision dated October 19, 2009. However, the Applicant must address ALL conditions in the original Site Plan Decision including those conditions listed below prior to the issuance of a Building Permit. Items listed in the Conservation Commission's Order of Conditions (per 2009 SPR Decision) Final lighting plan showing the locations of all exterior lighting, the lumen output and the manufacturer specification sheets for the light fixtures. All lighting shall be fully shielded. (Per 2009 SPR Decision and 1/14/13 Minor Modification Approval) Photometric Plan (per 1/14/13 Minor Modification Approval) Final detail of the fence to screen exterior mechanicals on the north side of the proposed building to ensure bike rack and ADA space are not impacted (per 4/8/13 Minor Modification Approval) If mechanicals to be relocated to the roof, revised plan to Town Planner for approval (per 4/8/2013 Minor Modification Approval) A Master Signage Plan submitted to Town Planner for review and Approval prior to submitting for sign permit. The Master Signage Plan shall identify the free - standing sign, the entrance and exit sign (ensuring compliance with regulations for directional /informational signage) and sign for Employee Parking adjacent to the dumpster. (per 2009 SPR Decision and 1/14/13 Minor Modification Approval). A final site plan that shows one way vehicular circulation through the site, the screening of the refrigeration unit AND the employee parking space adjacent to the dumpster clearly marked and labeled. Copies of the Response Action Outcome Statement (RAO) provided to the Town Planner, Conservation Administrator, & Health Administrator demonstrating that the site is in compliance with MGL and DEP requirements. Town of Reading CPDC Site Plan Review Approval October 19, 2009 Perfecto's Caffe, 285 Main Street 9 _X_ Minor Modification from the Zoning Board of Appeals (plans approved by CPDC differed from plans approved previously by ZBA). The ZBA approved the changes as a minor modification to Special Permit Case # 08 -30 on September 16, 2010. A subsequent Minor Modification was issued in March of 2012 by CPDC, Conservation Commission and ZBA for a new foundation. Two full size sets of the Final landscaping plan to Town Planner (per 2009 SPR Decision). Two full size sets of final storm water management plan. One copy to the Town Planner and one copy to the and the Engineering Department with the AutoCAD drawings (per 2009 SPR Decision). ANR Approval through CPDC (Per 1/14/13 Minor Modification Approval). Evidence of site control for the additional acquired land. Shop drawings of mechanicals depicting the dimensions (height, width, depth) of the refrigeration unit along with additional information regarding db count. (1/14/13 Minor Modification Approval) Pre - construction meeting (to be schedule when building permits submitted for Building Inspector and Fire Department review). To be scheduled through the Town Planner's office. *Note: Typically, the Special Permit granted by the Zoning Board of Appeals would expire after two years on March 5, 2011 and the October 19, 2009 Site Plan Review Decision would typically expires on October 19, 2011. However, the Massachusetts Permit Extension Act grants and additional four years for permits issued between 2008 & 2010. New expiration dates are March 2015 and October 2015. Town of Reading CPDC Site Plan Review Approval October 19, 2009 Perfecto's Caffe, 285 Main Street 01_;11/ LeLacheur, Bob From: Delios, Jean Sent: Wednes dEa� :30 PM T o: maxgab om Cc: Redmond, Glen; Tirone, Charles; Wilson, Jessie; Zambouras, George; Ruth L. Clay in Melrose; Burns, Greg; Cormier, Jim Subject: FW: Perfecto's Letter Attachments: 285 Main Street_07- 31- 13.pdf Good Afternoon At the Board of Selectmen's meeting last night, we have been directed to take action with regard to enforcement of violations of the Vacant Properties Bylaw. You will recall that you were fined and then the fine was rescinded in an email from Peter Hechenbleikner dated May 2, 2013. The enclosed letter from Robert LeLacheur advises you that unless you take corrective action by August 15, 2013 , you will be receiving daily files and that all fines must be paid in full before any permits will be granted. Attached to Mr. LeLacheur's letter is a letter from me that reminds you about additional submittals and documentation needed before both the demolition permit and the building permit can be issued. A checklist for items relative to Site Plan Review is also included. As is indicated in the letter, you should work directly with the Building Inspector to resolve these items. Best, Jean Jean J. Delios Community Services Director /Town Planner Town of Reading 16 Lowell Street Reading, MA 01867 -2685 (P) 781 -942 -6612 (F) 781- 942 -9071 Town Hall Hours - M, W, Th: 7:30 a.m. - 5:30 p.m. Tuesday: 7:30 a.m. - 7:00 p.m. FRIDAY: CLOSED jdelios@ci.readin-a.ma.us www.readingma.gov Please let us know how we are doing by filling out a brief customer service survey at http://readinpma- survey.virtualtownhall. net /survey /sid /8cebfd833a88cd3d/ From: Wilson, Jessie Sent: Wednesday, July 31, 2013 1:35 PM To: Delios, Jean Subject: Perfecto's Letter Jean, Attached is the letter for Perfecto's Caffe. 1 0 Town of Reading Community Development 16 Lowell Street Phone: (781) 942 -6613 Fax: (781) 942 -9070 Reading, MA 01867 -2683 Website: www.ci.reading.ma.us FINAL NOTICE GENERAL BY -LAW VIOLATION Town Of Reading 16 Lowell Street Certified Mail — Return Receipt Requested July 31, 2013 Owner of Record Location o Property To: Max Gabriello 285 Main Street 79 North Main Street Reading, MA, 01867 Andover, MA 01810 Zoning District: Bus. A Map: 12 Lot: 43 Subject: Violations of Town of Reading, General By -Law There are violations of Section 8. 10, Maintenance of Vacant Buildings and Land of the Reading General By -Laws at your property. This property is in violation of minimum requirements for external maintenance per Section 8.10.2 (below). The BOLDED requirements were observed to be an issue and must be addressed. 8.10 Maintenance of Vacant Buildings and Land All vacant structures and vacant land within the Town of Reading shall be maintained in a safe, secure and clean condition so as not to compromise the health, safety and general welfare of the community. 8.10.2 Minimum Maintenance Requirements: Owners of vacant properties must fulfill the following minimum adequate maintenance requirements for any such property they own: • Maintain vacant properties in accordance with all applicable local and state Sanitary Codes, Building Codes, and Fire Codes. • Maintain vacant properties in a manner that ensures their external/visible maintenance, including but not limited to the maintenance of major systems, the removal of trash and debris, and the upkeep of lawns, shrubbery, and other landscape features. • Remove graffiti, carvings or markings from all structures, signs, walls and fences. • Repair or replace broken windows or doors within thirty (30) days. Boarding up any doors or windows is prohibited except as a temporary measure for no longer than thirty (30) days, unless an extension is approved by the Building Inspector. (Plywood on windows must be removed and windows repaired). 3N ■ For properties vacant for six months or more, the utilities for which have been shut off, remove or cut and cap such utilities to prevent accidents. (Confirm electric utility and gas utility cut -off). Compliance with this section shall not relieve the owner of any applicable obligations set forth in any other codes, regulations, covenant conditions or restrictions, and/or homeowner or condominium association rules and regulations. You were provided relief from Section 8.10.3 Notice of Failure to Maintain Property based on email correspondence dated May 2, 2013, that outlined a plan to move the project forward. As of July 29, 2013, there has been no change in the status of the property. You are hereby provided FINAL NOTICE to resolve the aforementioned violations. Failure to properly address the violations by August 15, 2013, will result in daily recurring fines for violation of the General By -Law as follows: • August 16, 2013 through September 2, 2013: $100.00 per day • September 3, 2013 and thereafter: $300.00 per day You may contact the Building Department at 781 - 942 -6613 or visit Glen Redmond, Town Building Inspector, during his office hours to inform him of your corrective actions and to avoid further citations. Mr. Redmond's office hours are 7:00 — 8:30 AM & 12:30 — 1:30 PM on Mondays and Thursdays, Tuesdays 7:00 — 8:30 AM & 5:00 — 6:30 PM and Wednesdays 7:00 — 8:30 AM only. Please refer to the enclosed letter from Jean Delios, Community Services Director / Town Planner, regarding outstanding items related to the permitting process for the proposed project. All outstanding fines shall be payable before any permits are issued for the project. Thank you for your prom p attention to this matter. Robert W. LeLacheur, Jr. Town Manager Town Of Reading 781 - 942 -9043 Cc: Building Inspector, Town Planner 3s JEAN DELIOS Town of Reading Community Services Director/ Town Planner 16 Lowell Street Phone: (781) 942 -6612 Reading MA 01867 -2683 jde1 os@c reads 71 � j delios @ci. reading.m a. us July 31, 2013 Max Gabriello 79 North Main Street Andover, MA 01810 Re: Pefecto's Caffe 258 Main Street, Reading, MA Dear Mr. Gabriello: Since the Perfecto's Caffe pre - demolition meeting on May 30, 2013 1 understand you have been delayed 8— 10 weeks by the gas company fora cut and cap of service. This is a reminder that there are still conditions that need to be met before a demolition or building permit is issued. Requirements for a Demolition Permit — a building (demo.) permit application, a sign -off sheet is required for all applicable Town Departments, and the fee, as well as: Conservation - a "Means & Methods" submittal outlining the demolition of the existing structure. Mr. Tirone reminded you of this requirement in a July 2, 2013 email; • Building - a plan showing the location of a pound and post construction fence. If the foundation is to remain in place during demolition of the structure, the site must be secured to prevent unauthorized entry or accidental falls. An As -Built Plan of the existing foundation to ensure that the foundation is replaced in the same exact location; • Engineering - documentation that the water and sewer utilities have been cut and capped. Requirements for a Building Permit — a building permit application, any plans or specs per the Mass State Building Code, a sign - off sheet is required for all applicable Town Departments, and the fee, as well as: • Engineering - copies of the State driveway access and utility permit as well as local utility (water and sewer) permits, You must also secure all appropriate excavation permits, including Jackie's Law Permit. • Since you received your Site Plan Review Approval in October of 2009 from the Community Planning and Development Commission (CPDC) we have regularly followed up with you and provided a copy of the Conditions Checklist (see attached). As you know, these conditions must be met before a building permit can be issued. Sincerely, elios mmunity Services Director/Town Planner Cc: Town Manager, Building Inspector, Town Engineer, Conservation Administrator, Director of Public Health, Chief of Police, Fire Chief, CPDC 0051V Attachment — Conditions Checklist Town Planner Project File Perfecto's - Log of Activity 285 Main Street note: this log is for the period 2012 - present there were numerous additional meetin s,followu etc between 2009 -2012 lb 2/8/12 Applicant (Gingrich) 3 Letter RRI 5, Foundation - approved design (by 3 boards ) now changed to a new foundation 2/27/12 Staff (assisted applicant CPDC Minor Mod Staff presented change - CPDC wanted ZBA to review first 3/12/12 Staff (assisted applicant CPDC Minor Mod #1 CPDC approved Minor Mod #1 - changes to foundation 4/30/12 Applicant Gabriello Closed on Prop. Staff verified through Middlesex Registry of Deeds that Gabriello took title of property 7/3/12 All (applicant request) Meeting DIRT type pre - demolition meeting will all divisions (bldg, health, planning, etc) 7/9/12 All (applicant request) CPDC prelim review Presented new changes to elevation - CPDC Approved (informally) 7/30/12 All (applicant request) CPDC prelim review #2 CPDC reviewed second time revised elevations 8/15/12 Applicant (Gabriello) CPDC Minor Mod #2 CPDC approved Minor Mod #2 - changes to elevation 9/25/12 Applicant Gabriello Change to Site Plan Staff met with applicant to review proposed site plan change - adding to site area 10/15/12 Applicant (Gabriello) Adding to Site Area Met with CPDC to talk about combining the site with car dealership Oct, Nov Car Dealership Applied for Variance ZBA Despite staff urging not to pursue a variance due to the difficulty and time involved Nov, Dec Car Dealership Withdrew Variance ZBA ZBA requested a full application and subsequently applicant withdrew December Project Engineer at least 3 meetings Prepared a submittal to CPDC for at least a dozen more changes to the plan 1/14/13 Project Engineer CPDC Minor Mod #3 CPDC approved Miinor Mod #3 - multiple changes including adding to the site area February Project Designer Counter with Bldg Insp. Presented new changes - not reflected in approved plans - reusing upper story for production ,L%-i Town Planner Project File Perfecto's - Log of Activity 285 Main Street note: this log is for the period 2012 - present (there were numerous additional meetin s,followup etc between 2009-2012) 2/20/13 Staff YIN Met with Town Counsel a How to proceed with significant change to upper story - affects 3 boards 4/11/13 Applicant CPDC Minor Mod #4 CPDC approved Minor Mod #4 - prior plan had upper story for storage now active production April Staff Enforcement Action/Fine An enforcement letter was sent to the property owner to comply with Vacant Property GBIL May - 5/2/13 Applicant Complained about fine Town Manager ruled that as long as a plan was developed enforcement was null and void 5/14/13 Applicant (demo sub) at the counter with staff Staff (Building, Planning, Conservation) spent over an hour explaining permitting process 5/22/13 Applicant - GC at the counter with staff Staff (Building, Planning, Conservation) spent over an hour explaining permitting process 5/23/13 Applicant - GC Applicant - GC Conservation 5/30/13 Applicant - GC Meeting Applicant requested pre-demolition meeting; all staff attended (health, bldg, cons, plan) 6/5/13 Applicant - GC Phone Conversation TP inquired as to status of plans to file for demo permit, GC said tomorrow 6/6/13 Applicant - GC dropped off plans not what we asked for at the 5/30/13 pre demo meeting - still nothing for conservation 6/18/13 Applicant - GC at counter with SP dropped off more plans - still not what we asked for back on 5/30/13 - said they were coming 6/13/13 Demo Sub Contr at counter with Health discontinued sesspool - did not pull a permit as required and did not follow procedure mid June Town Manager talked to applicant a few times to become familiar with the issues 6/24/13 Board of Selectmer at their meeting Voted to direct staff to proceed with fines July ITown Manager talked to applicant a few times to become familiar with the issues 6%h,l- Town Planner Project File Perfecto's - Log of Activity 285 Main Street note: this log is for the period 2012 - present (there were numerous additional meetings,followup etc between 2009-2012) NNIP OJ Decision was made that since they were delayed by the Gas Co. it was a legitimate excuse 7/30/13 Board of Selectmer at their meeting BOS advised to proceed with daily fines per Vacant Property Bylaw Violations 7/31/13 Town Manager Letter (certified and email) Final Notice provided to applicant that 8/15/13 was deadline to correct violations or demo 8/1/13 JD and Contractor at CS Counter Reviewed the letter explained the expectations, including for bldg permit per attachment 8/6/13 JDs oke w/Contractor Telephone Call Contractor expects to have everything for Conservation by 8/7/13 Contractor expects to have eve in for Building by 8/8/13; will start work by 8/15/13; Demolition will be completed by 8/20/13 8/7-8/12 Contractor submittals everything was submitted as noted above and demo permit issued on 8/12/13_ permit stipulated a 24 hour advance notice of demoltion of the building 8/14/13 Contractor at CS Counter explained to JD that would "make it look like work started" by removing boards with grafitti Need asbestos removal contractor who isn't available until later in August before demo. Violation letter reviewed again, explained 8/15/13 FINAL DEADLINE if all violations arent corrected by deadline or bldg demolished - then will be fined Applicant requested an extension of time, JD said can't do that, Any relief should be sought from the BOS who meet on 8/20/13 and he can feel free to attend Id Rubberized mats replace tree grates New tree grates are enhanc- ing plant health and cutting costs in Grand Rapids, MI. According to the Downtown Development Author- ity, the new tree grates are actually rubberized mats that will not collect trash and will allow water to reach tree roots. Each installation is about $350, which the DDA says is much less than the $1,200 to purchase and install the more common metal tree grates. Managing boardmember personalities There are three basic personality types among new downtown organi- zation board members. The directors challenge, says Kristi Trevarrow in a Downtown Geek blog post, is to figure out which types you have and how to work with diem. You'll find givers; takers, and fixers. 1. The Givers. These people are easy to work with and have no hidden agenda. Trevarrow notes that Givers are "few and far between, but if you can find one, hold on to them with everything you've got" 2. The Takers. They are look- ing for something specific from the downtown organization such as funding, power, or prestige. The key to working with Takers is to fine{ out what they real ly want and then chan- nel their energy to achieve both their goals and the organization's. 3. The Fixers. "No matter what you do, no matter what has been done by your organization, it's all wrong," says Trevarrow. The key 12 to working well with this type is to engage them in research and recom- mendations for change. Central places are great spaces After Fountain Square in Bowl- ing Green, KY, won a Great Public Spaces award from the American Planning Association, Commis- sioner Brian Nash put it into per- spective commenting, "Fountain square has been and will continue to be the focal point of the city's downtown revitalization efforts" He further cited the square as an "exemplary model" for revital- izing downtown as a "true live, work, and play district" Function- ally, Fountain Square is the heart of downtown surrounded by shops, commercial spaces, residential units, governmental offices, and institu- tional activities that all interact for the benefit of visitors, businesses, Losing a downtown Post Office and customers. Over the years the American Planning Association has honored over 30 public spaces, 40 streets, and 40 neighborhoods as Great Public Spaces. Small -scale development standards Specific support for small -scale and infill projects was written into the Downtown Mixed -Use Develop- ment Standards for Carson City, NV. The goal is to accommodate and facilitate small -scale infill and rede- velopment downtown. The mixed - use standards reflect the proximity to downtown and at the same time the goal of ensuring the preservation of neighborhood character. The broader standards in the code establish user - friendly policies that promote sensitive downtown neighborhood development. E3 Post Office closures and reduced hours of operation are of growing con- cern to downtowners in Pueblo, CO, where the downtown association has been in contact with the local postmaster, elected officials, and others to try to keep their current level of service. One option that may interest leaders in Pueblo and elsewhere is the U.S. Postal Service's nationwide Village Post Office project. The project was created to help the service save money and give local businesses a boost by encouraging small businesses to provide limited mail service. One such "post office" has popped up in Grant, CO. The owner notes, "I opened a Village Post Office to add greater visibility for our cafe and increase customer visits. I also did it for the community, to provide conve- nient access to receive and send their mail." For information on the Village Post Office concept visit the U.S. Postal Service at http: / /about.usps.com/ news /electronic - press- kits /expand edaccess /vpo- fact- sheet.htm. Downtown Idea Exchange • www.Downtown0evelopment.com • July 2013 J "t9 LeLacheur, Bob From: Gomes, Jeffrey R (DOT) <jeffrey.r.gomes @state.ma.us> Sent: Tuesday, August 13, 2013 12:03 PM To: LeLacheur, Bob Cc: Zager, Jeff, Zambouras, George Subject: RE: update on Reading's Franklin & Main Street intersection Hi Bob, In short I'm still waiting for the approval meeting to happen (I was hoping the meeting was going to happen last week). We do have a new district highway director so there are a great deal of things he's getting his feet wet with so this got pushed but I'm still pushing to have the meeting very soon. Once this meeting happens I'll be able to expend funds from multiple contracts to get the short-term improvements done. Please let me know if you have any questions, thanks. From: LeLacheur, Bob [ mailto :blelacheurO)ci. reading. ma.us] Sent: Tuesday, August 13, 2013 8:40 AM To: Gomes, Jeffrey R.(DOT) Cc: Zager, Jeff; Zambouras, George Subject: update on Reading's Franklin & Main Street intersection Hi Jeff, What is the current status of that intersection? Our Selectmen meet next Tuesday night and will be asking. Thanks, Bob Robert W. LeLacheur, Jr. CFA Town Manager Town of Reading 16 Lowell Street Reading, MA 01867 townmanager @ci. reading. ma. us (P) 781 - 942 -9043 (F) 781 - 942 -9037 www.readingrna.gov Please fill out our brief customer service survey at: http:// readingma- survey.virtualtownhall. net /survey /sid /8cebfd833a88cd3d/ Town Hall Hours: Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m. Tuesday: 7:30 a.m. - 7:00 p.m. Friday: CLOSED 0 LeLacheur, Bob From: Burns, Greg Sent: Monday, May 13, 2013 11:18 AM To: Reading - Department Heads; O'Halloran, Michael; Porter, Darlene Subject: February 8 -9, 2013 blizzard Attachments: dr4110- applicant- briefing- for - applicants- with - snow - assistance.pdf Good Morning, The Commonwealth has received a Major Disaster Declaration for the February 8 -9, 2013 blizzard. This declaration includes Public Assistance for all 14 counties (75% reimbursement for emergency protective measures and costs of damage to public infrastructure), and Snow Assistance (75% reimbursement for costs associated with snow and ice removal for a continuous 48 -hour period) This process is similar to what we have done recently. However, debris removal on Federal Roads will be eligible for reimbursement. Eligible snow assistance work includes snow removal, snow dumps, de- icing, salting, and sanding of roads and other facilities essential to eliminate or lessen immediate threats to life, public health, and safety. Assistance will be provided for a continuous 48- hour period for the following: • For applicant's regularly employed personnel: overtime labor only • For applicant's own equipment: regular and overtime hours • For snow removal contracts and material costs: reasonable expenses The DPW will establish the Town of Reading's 48 -hours period. The DPW can choose a start time between 12:01 AM, 2/8/2013 through 11:59 PM, 2/9/2013. And go 48 -hours out to determine our reimbursement period. Permanent work repairs to roads, bridges, water control facilities, buildings and equipment, utilities and parks and recreation facilities are eligible under this declaration. Reading Municipal Light Department would be eligible to recover costs to repair its facilities and equipment that were damaged. Attached is a power point presentation from MEMA explaining the process. The next steps for us is as follows: 1. DPW to set our 48 hour period 2. Have a "Kick Off Meeting" with FEMA The "Kick Off Meeting" with FEMA will start the clock on when our application is due. FEMA gives us two weeks to complete the package. Please contact me if you have any questions. Greg CtAti Total FEMA Reimbursement (75 %) 155,832.69 i AtA F February 8-9,2013 Blizzard FEMA 4110 DR MA Snow Removal Emergency Response Total Labor 379.47 379.47 Labor Overtime 57,007.12 820.47 57,827.59 Equipment 39,165.71 3,102.00 42,267.71 Materials 268.00 268.00 Contract Services 105,533.48 105,533.48 Direct Administrative Costs (labor 1,047.47 453.20 1,500.67 Total FEMA Allowable Costs 203,401.25 4,375.67 207,776.92 Total FEMA Reimbursement (75 %) 155,832.69 i AtA F LeLacheur, Bob From: Ruth L. Clay in Melrose Sent: Tuesday, August 20, 2013 12:22 PM To: Christine Hansen Cc: LeLacheur, Bob; Town Manager; Reading - Selectmen; Clay, Ruth; James Bonazoli forwarding account; John Arena at Home; mwest @ci.reading.ma.us; Tofoya, Ben Subject: Re: Follow up: Buffer Zone /Haven Street Dear Ms. Hansen, Per your earlier request, I researched the issue of "buffer zones" concerning smoking outside buildings. The communities that Dept of Public Health cites as having regulations concerning "buffer zones" have areas ranging from 10 to 50 feet from PUBLIC buildings that do not allow smoking. The town of Westborough is the only municipality in the state that has a buffer zone relating to private buildings. I gave this information to the Board of Health at their last meeting. They decided not to take further action. You are welcome to attend the next meeting in September to discuss this further with the Board at 5:30 pm Sept 12. Sincerely, Ruth Ruth L. Clay, MPH Health Director City of Melrose Town of Reading Town of Wakefield Sent from my iPad On Aug 19, 2013, at 9:50 PM, "Christine Hansen" <hansc643 @yahoo.com> wrote: > I am writing in order to follow up with a request made to the Board of Selectmen relative to crafting a buffer zone for 30 -54 Haven Street, Patricia Hansen requested the buffer zone as a disabled person requiring access to the building which houses her residence: > The building features shops and offices serving Reading's families including a pediatrician's office (in the near future), restaurant, yogurt shop and residences. > The Department of Public Health, Commonwealth of Massachusetts, cited numerous communities which have crafted "buffer zone ordinances" such as Arlington and Brookline. I requested the list of communities, copy of ordinances and other materials.be forwarded to Department if Public Health, Town of Reading. > I am requesting information as to the status of a buffer zone ordinance. The buffer zone will address the necessary life function of breathing for a disabled person, ensure a healthier community and protect Reading's children and families. > I may be contacted at 781 - 944 -7087 or hansc643 @yahoo.com • Cordially, • Christine Hansen • On behalf of Patricia Hansen > 30 Haven Street, #2008 > Reading, MA 01867 Please take a moment to help us improve your experience with City services. https:// www. surveymonkey .com /s /MeiroseCustomerSurvey 9 LEGAL NOTICE OFRfgo y r 639- INCORQORO I TOWN OF READING To the Inhabitants of the Town of Reading: Please take notice that the Board of Selectmen of the Town of Reading will hold a public hearing on August 20, 2013 in the Selectmen's Meeting Room, 16 Lowell Street, Reading, Massachusetts on: *Adopt Updated Traffic Rules and Regulations 7:30 E p.m. '-Adopt Policy Establishing an Ad Hoc Zoning Advisory Committee 8:15 p.m. Copies of the proposed documents regarding these topics are available- in the Town Manager's office,.16. Lowell Street, Reading, MA, M- W -Thurs from 7:30 a.m. - 5:30 p.m., Tues from 7:30 a.m. - 7:00 p.m. and is attached to the hearing notice on the. website ' at ,www.readingma.gov All interested parties are ` invited to attend the hearing, or may submit their com- ments in writing or by email prior to 6:00 p.m. on August 20, 2013 to townmanager@cl.reading.ma. us By order-of Robert W.LeLacheur . Town Manager 8/t3 � r b 0t Recommended Amendments for 8/20 Hearinig • On page 15 under Article 5.4.1A, insert the following language after the word "Fridays:" for a period longer than one hundred twenty minutes. • On page 31 under Article 10.16, replace the language "Articles 5.4.4E and 5.4.6" with "Article 5.4.6." • On page 33 under Article 11.4, replace the language "numbering and organization" with "numbering, organization, and typographical characteristics." • On page 114 under Appendix 5, strike the language "Old Sanborn Lane -15 MPH." Parking Regulation Questions: 1 Don't these already exist today? Why are they additions? Why the no turn onto Lowell from Willow? 18. NO TURN ON RED from Willow onto Lowell 20. NO LEFT TURN from General Way onto Walkers Brook Drive Are these really necessary? 14. STOP SIGN at Rustic /Beaver Is this intersection busy enough for a stop sign? 16. STOP SIGN at Scotland /Summer Are there stop signs at all the streets leading to Summer? Why call out Scotland? 17. STOP SIGN at Van Norden /Forest Is this an all way stop or only on Van Noren? Why are we deleting the Heavy Traffic Exclusions? These seem to make sense to keep if possible. Parking Regulations - Do we need to keep the punative tone of the intro: Do we need to add Downtown to Business District? 1.8A - Do we need to list the holidays specifically? Can't we just refer to the State regulations? Otherwise we need to update this for future changes. 2.9 - Can we clarify the reasons for the discretion to limit recreational equipment? How do we ensure this is applied consistently? 4.8 - Remove portable equipment by dusk - wait until dawn - is this realistic? (portable basketball hoops) 5.2 - Community access stickers & discounts - level of detail too much? Need to review price of stickers for resident parking & issuing location /hours. 5.14 Leased Parking - appears to be misnumbered (or in wrong spot) - is there some way to ensure leased spaces are being utilized? May not be best use of parking space. Section 5 - appears to have numbering issues throughout 5.4 (Sr van vs. 2 hr parking; 2 hr parking vs. monthly, fire lanes vs. add'I time restric, etc) 5.5.1 & 5.5.2 Taxi cab stands? Where are these? 5.8 Vehicle Use for Sole Purpose of Advertising Display Prohibited - How will this be determined? 5.10 Standing of Vehicles Near Schools - "hawkers or peddlers at dwelling houses" - is this language current - seems outdated? 5.11 Repairing of Vehicles - why is washing / cleaning included here? "nor shall any person occupy any part of any public way as storage room for any vehicle" - is this feasible for someone without a driveway? 5.14 & 5.13 - Snow emergency parking prohibited between 7 -10 am - what if it is snowing or plows are available at a different time? 5.16 - How do we ensure exceptions are adminstered consistently? 10.1A Twenty Dollar Fines for Certain Parking Violations - Can't we change this to say all parking fines will be $20.00 except as noted below in sections 10.113-E? 6.25.1 Do we need to include sections that have been appealed prior to the date we are voting the new document? Repealed. July 30, 2013. New needed: Parkview Rd - should have parking on one side only during school dropoff in the mornings (and at end of day ?) 1�) DRAFT 2013 Special Town Meeting Monday September 16, 2013 WARRANT OUTLINE REVISED 08/13/2013 Art. Mover/ Moderator # Article Description Sponsor Comment Notes 8/13/2013 Ll Hbl COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. Officer's Return, Reading: By virtue of this Warrant, I, on , 2013 notified and warned the inhabitants of the Town of Reading, qualified to vote on Town affairs, to meet at the place and at the time specified by posting attested copies of this Town Meeting Warrant in the following public places within the Town of Reading: Precinct 1 J. Warren Killam School, 333 Charles Street Precinct 2 Reading Police Station, 15 Union Street Precinct 3 Reading Municipal Light Department, 230 Ash Street Precinct 4 Joshua Eaton School, 365 Summer Avenue Precinct 5 Reading Library, Local History Room, 64 Middlesex Avenue Precinct 6 Barrows School, 16 Edgemont Avenue Precinct 7 Birch Meadow School, 27 Arthur B Lord Drive Precinct 8 Wood End School, 85 Sunset Rock Lane Town Hall, 16 Lowell Street The date of posting being not less than fourteen (14) days prior to September 16, 2013, the date set for Town Meeting in this Warrant. I also caused a posting of this Warrant to be published on the Town of Reading website on 12013. , Constable A true copy Attest: Laura Gemme, Town Clerk yb Z TOWN WARRANT OFR� COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. To any of the Constables of the Town of Reading, Greetings: In the name of the Commonwealth of Massachusetts, you are hereby required to notify and warn the inhabitants of the Town of Reading, qualified to vote in elections and Town affairs, to meet at the Reading Memorial High School Performing Arts Center, 62 Oakland Road, in said Reading, on Monday, September 16, 2013, at seven -thirty o'clock in the evening, at which time and place the following articles are to be acted upon and determined exclusively by Town Meeting Members in accordance with the provisions of the Reading Home Rule Charter. ARTICLE 1 To hear and act on the reports of the Board of Selectmen, Town Accountant, Treasurer - Collector, Board of Assessors, Director of Public Works, Town Clerk, Tree Warden, Board of Health, School Committee, Contributory Retirement Board, Library Trustees, Municipal Light Board, Finance Committee, Cemetery Trustees, Community Planning & Development Commission, Town Manager and any other Official, Board or Special Committee. Board of Selectmen ARTICLE 2 To choose all other necessary Town Officers and Special Committees and determine what instructions shall be given Town Officers and Special Committees, and to see what sum the Town will vote to appropriate by borrowing or transfer from available funds, or otherwise, for the purpose of funding Town Officers and Special Committees to carry out the instructions given to them, or take any other action with respect thereto. Board of Selectmen ARTICLE 3 To see if the Town will vote to amend the FY 2014 -23 Capital Improvements Program as provided for in Section 7 -7 of the Reading- Home Rule Charter and as previously amended, or take any other action with respect thereto. Board of Selectmen ARTICLE 4 To see if the Town will vote to amend one or more of the votes taken under Article 11 of the April 22, 2013 Annual Town Meeting relating to the Fiscal (9 Nb3 Year 2014 Municipal Budget, and see what sum the Town will raise by borrowing or transfer from available funds, or otherwise, and appropriate as the result of any such amended votes for the operation of the Town and its government, or take any other action with respect thereto. Finance Committee ARTICLE 5 To see if the Town will accept the minimum monthly allowance of $500 for beneficiaries of active members as provided in section 12 (2)(d) of Chapter 32 of the Massachusetts General Laws to be effective for September 14, 2013. Contributory Retirement Board ARTICLE 6 To see what sum the Town will raise by borrowing or transfer from available funds, or otherwise, and appropriate for the purpose of acquiring property and renovating and expanding the Woburn Street School located at 172 Woburn Street, including the costs of consulting services, audits, plans, documents, cost estimates, and bidding services, said sum to be expended by and under direction of the School Committee; and to see if the Town will authorize the School Committee, Board of Selectmen, Town Manager, or any other agency of the Town, to apply for a grant or grants, to be used to defray the cost of all, or part of, said improvements; and to authorize the School Committee and /or Town Manager to enter into any and all contracts and agreements as may be necessary to carry out the purpose of this Article, subject to the approval by the voters of the Town of a Proposition 2 -1/2 debt exclusion for the Town portion of the cost of the project, or take any other action with respect thereto. School Committee S� N6'1 and you are directed to serve this Warrant by posting an attested copy thereof in at least one (1) public place in each precinct of the Town not less than fourteen (14) days prior to September 16, 2013, or providing in a manner such as electronic submission, holding for pickup or mailing, an attested copy of said Warrant to each Town Meeting Member. Hereof fail not and make due return of this Warrant with your doings thereon to the Town Clerk at or before the time appointed for said meeting. Given under our hands this _"' day of 12013. , Constable James E. Bonazoli, Chairman John Arena, Vice Chairman Ben Tafoya, Secretary Daniel Ensminger Marsie K. West SELECTMEN OF READING LEGAL NOTICE r--- - - - -�� OF$ ----- - - - - -- O O,ti I. • � i j N 1 s39d /NCORQ�RP ' TOWN OF READING To the Inhabitants of the Town of Reading: Please take notice that the Board of Selectmen of the Town of Reading will hold a public hearing on August 20, 2013 In the Selectmen's Meeting Room, 16 Lowell Street, Reading, -Massachusetts on: -Adopt Updated Traffic Rules and Regulations 7:30 p.m. •Adopt Policy Establishing an Ad Hoc Zoning Advisory Committee 8:15 p.m. Copies of the proposed documents regarding these topics are available in the Town Manager's office,16. Lowell Street, Reading, MA, M- W -Thurs from 7:30 a.m. - 5:30 p.m., Tues from 7:30 a.m. - 7:00 p.m. and is attached to the hearing notice on the- website at rwww.readingma.gov- - - All interested parties are t invited to attend the hearing, or may submit their com- ments in writing or by email prior to 6:00 p.m. on August 20, 2013 to townmanagerCC ci.reading.ma. us By order-of Robert W.LeLacheur Town Manager 8/1.3 gC, I Policy establishing an ad hoc Zoning Bylaw Advisory Committee There is hereby established an ad hoc Committee to review the Reading Zoning Bylaw ( "Zoning Advisory Committee" or ZAC) to prepare a comprehensive update with the help of staff and a consultant. The Committee will present the zoning update to the Board of Selectmen by July 15, 2014 prior to an Article that will be presented at the Fall 2014 Subsequent Town Meeting. The ZAC shall be comprised of seven (7) members and will be a multiple member body as defined by the Town of Reading Home Rule Charter. In selecting the ZAC the Board of Selectmen shall attempt to fill the positions as follows: • One member from the Board of Selectmen, appointed by the Board of Selectmen; • Two members appointed by the Community Development and Planning Commission; • One member appointed by the Zoning Board of Appeals; • Three other members, and the Board of Selectmen will consider the following qualifications: o Members from the Bylaw Committee or any other Board/Committee /Commission; o Residents from the community who do not fall into any of the above categories, and who preferably would have experience firsthand with zoning or implications of zoning (e.g., owns or operates a business in Reading). The mission of the ZAC is to clarify and simplify the Reading Zoning Bylaw. A consultant will be hired to provide technical assistance and expertise in zoning. The recommendations will be developed in concert with an extensive public process. In conducting its work, the ZAC will be bound by all of the rules and regulations of the Town of Reading and the Commonwealth of Massachusetts, including but not limited to the Open Public Meetings law. Staff will be assigned by the Town Manager to work with the ZAC. The ZAC will be considered to be part of the Department of Community Services for administrative purposes. 0 q &-Z/ Zoning Advisory Committee Meeting Schedule (proposed) Reading Zoning Bylaw Comprehensive Update Project Contractor Completes Draft bylaw by 7/15/14 Month Monday Wednesday Contractor Presentations 2013 September 30 October 16 28 November 6 20 December 16 2014 January 6 1st Monday 22 February 3 12 March 3 1st Monday 19 April 3 Update at Annual Town Meeting 21 May 5 21 Community Forum June 2 18 July 7 21 Update Board of Selectmen August 4 18 CPDC Public Hearing September October November Article at Subsequent Town Meeting Zoning Advisory Committee Appointed by the Board of Selectmen as an Ad Hoc Committee with at a minimum representatives from the various land use boards, the Building Division, the Planning Division and others 6 � �3 Comparable Communities - Liquor Fee Survey 2013 All Alcohol Restaurant (14) Wine /Malt Restaurant (1) Package Store (6) Clubs (4) Andover $4,500 $2,500 $2,000 $2,000 Bedford $3,500 $3,000 $2,250 $600 Belmont $4,000 $&500 $2,500 $4,000 Burlington $3,000 $1,500 $2,200 $250 Canton $2,000 $1,500 $1,500 $1,500 Danvers $4,600 $2,100 $2,000 $1,150 Dedham *L nnfield $4250 $2,800 $2,350 $1,710 Mansfield $4,000 $1,400 $1,500 $750 Marshfield Milton $2,500 $2,500 $2,500 $2,500 Natick $3,000 $1,750 $2,000 $500 North Andover $3,000 $2,000 $2,000 $1,500 *North Reading $4,600 $2,800 $2,500 $2,000 Shrewsbury $1,800 $900 $1,800 $900 *Stoneham $3,500 $3,500 $1,500 $350 Tewksbury $2,500 $1,200 1 $1,800 $1,000 Walpole $2,200 $1,110 $1,650 $990 Westborough Westford $2,500 $1,500 $2,000 $1,500 *Wilmington $2,000 n/a $1,750 $250 Average $3,192 $2,033 $1,989 $1,303 I *neighboring communities 0 L,Ij I Board of Selectmen Meeting July 30, 2013 For ease of archiving, the order that items appear in these minutes reflects the order in which the items appeared on the agenda for that meeting, and are not necessarily the order in which any item was taken up by the Board. The meeting convened at 7:11 p.m. in the Selectmen's Meeting Room, 16 Lowell Street, Reading, Massachusetts. Present were Chairman James Bonazoli, Selectmen Daniel Ensminger and Marsie West, Town Manager Robert LeLacheur, Office Manager Paula Schena, Town Planner Jean Delios, Human Resource Administrator Carol Roberts, and the following list of interested persons: RMLD General Manager Coleen O'Brien, Bill Brown, Charlie Adams, and Jacqui Carson. Reports and Comments Selectmen's Liaison Reports and Comments — Marsie West noted she attended the School Committee Woburn Street School abutter meeting and there was a lot of good information but there were gaps in the traffic study — they missed some key locations. Residents had concerns about traffic enforcement and idling. There are problems now with just the Parker Middle School and this will add to it. There were also concerns about whether there will be a crossing guard. Daniel Ensminger noted the Board received an email from a resident regarding the sidewalk at Vine and High Streets and he was informed that there is an intentional curve to force people to cross at a safe point. Mr. Ensminger asked if the Woburn Street School traffic study looked at whether traffic will back up and the Town Manager noted that the study did contemplate queuing and more will be done when school is in session. James Bonazoli noted that these are CPDC issues and he asked when they will be reviewing this. The Town Manager noted that CPDC will review it after the election. The ZBA voted 4 -1 -0 to approve because there is only a small deficiency for parking on the church site. There will be a financial forum on the Woburn Street School on August 21 and September 11. John Arena noted that he attended the dedication of the room at the Senior Center for Sally Hoyt. Public Comment — Bill Brown indicated that there is already a PRD in place for Bear Hill and that could be extended to the Oakland Road property. He also. noted that the Cemetery Garage is the only building not covered under building maintenance. The Town Manager noted that he could figure out the cost of maintaining and get approval of Town Meeting. Town Manager's Report — The Town Manager introduced Coleen O'Brien, the new RMLD General Manager, who was present to meet the Board. The Town Manager then gave the following report: Board of Selectmen Minutes — July 30 2013 — page 2 Administrative matters (* indicates additional material in tonight's packeo ♦ Sally Hoyt sent a very nice Thank You note to the Board for her recent honor of having the Great Room of the Pleasant Street Center named after her. The honor is well - deserved for all the work on behalf of the seniors she has done over many years of public service. ♦ School Committee vacancy — Rob Spadafora has resigned because he will be relocating. A joint meeting of the Selectmen and the School Committee will meet at 7:00 p.m. on Monday, August 26 at the Superintendent's Conference room at Reading Memorial High School to select a replacement. We are accepting applications for the position — please check the Town's website in the lower right - hand side "Volunteer Opportunities: Boards & Commissions" for further details. The appointment will fill out Mr. Spadafora's term until the next local election, scheduled for April 2014. ♦ *The West Street Historic District is looking for volunteers to fill one full membership on the Commission. ♦ Medford's Substance Abuse Prevention Team is designing a diversion program and has sent Reading their thanks for RCASA's inspiration and help. They are using the Reading model in their school system. ♦ RCASA will be working on a opioid grant collaboration with Stoneham, Melrose, Wakefield, and Medford. ♦ *Finance — we added extra mailings in January 2009 after Town Meeting voted to increase the demand fee from $5 to $25 to remind our customers that were not making timely tax bill payments. Since that time, a combination of postage costs and lost demand fees is estimated at about $250,000 for the general fund. A couple of years ago we began to offer residents the opportunity to be reminded of bill payments electronically — the difference being that if you sign up you are reminded this way, even if you have already paid. During difficult economic times this was the right thing to do for our residents. I recommend that we stop mailing out reminders to residents as of January 1, 2014 — and we advertise that fact in upcoming mailings of water /sewer /storm water bills (tax bills are often escrowed and the billings ignored). ♦ *Finance — the House & Senate overrode the Governor's local aid veto. Reading's state aid for FYI will be a bit higher than we estimated. ♦ Finance — former Town Accountant Gail LaPointe has agreed to cover for the current Town Accountant when she goes on medical leave. Last week FINCOM transferred the funding necessary for this. Community Services ♦ *The Reading Shell Station on Walker's Brook Drive has had permission to be open 24 hours since 2007. The owner has recently been permitted to incorporate a Dunkin Donuts. Selectmen's Policy Section 3.9 suggests that this request should be granted. Since the Selectmen's Policy indicates that 24 hour approval is for the entire site, the Board agreed that it be granted. ♦ George Danis of 128 Marketplace off Walker's Brook Drive will make a brief presentation tonight concerning an investment he is making in his property. He will ask the Board to consider changes to conditions on a liquor license. If the Board is ��'L SG Board of Selectmen Minutes — July 30 2013 — page 3 willing to do so, we will seek comments from Public Safety and once we receive an application we will advertise a Public Hearing. ♦ Comprehensive Update of the Zoning By -Law — An RFP for consulting services has been advertised. Tonight the Board will review a request to form an ad hoc Zoning Advisory Committee. ♦ Perfecto's - Nearing the end of the 6 -8 week wait for National Grid to come in to cap the service so it is safe for demolition. Staff will meet with Applicant in August to discuss community expectations and set a time frame for a compliance process that will include a review of possible fines. Library ♦ Library Building Committee — Results from the RFP for architectural services are currently being reviewed; RFP for temporary space is finalized and will be advertised on July 31 sc Schools ♦ Woburn Street School — The Zoning Board of Appeals voted 4 -1 -0 at their meeting on July 11 that the ANR which creates two lots does not materially worsen the current parking deficiency of the St. Agnes lot. The newly created lot. and use are exempt from zoning law & therefore not subject to ZBA review. This gives St. Agnes the right to divide their lot and sell the former school building. Below is a list of important dates: • August 21 — Financial Forum at the Pleasant Street Center to review the expected changes to the annual School Operating Budget over a multi -year period; • September 11 — Financial Forum at the Pleasant Street Center to review the entire project; • September 16 (and 19 as needed) — Special Town Meeting at RMHS Endslow PAC. Public Safety ♦ *Franklin & Main Streets - Jeff Gomes of MA DOT has finished his analysis and design and is putting together funding for short-term improvements. There should be a short term solution by September /October. ♦ Tree down on Summer Avenue — about ten days ago a street (Town) tree limb fell on Summer Avenue. A DPW crew responded and cleaned up the debris. A few hours later a microburst went through Town and the tree twisted and fell towards the house. There were no injuries and relatively minor damage. There was a series of inaccurate media reports that the home was crushed — happily this was not the case. ♦ *Paint & Sip — Town Counsel has been in discussion with Newton as well as the applicant in Reading. Newton required food service as a condition of the food & malt license, which was a concern of both the Board and the Police Chief. I suggest we proceed as previously planned and have a full discussion on August 20 with the applicant as to the terms and conditions the Board would approve for such an endeavor. 0 56L.- 3 Board of Selectmen Minutes — July 30 2013 — page 4 ♦ Traffic Rules & Regulations — at the August 20 Selectmen's meeting the Board will be asked to review & adopt the revised Traffic Rules & Regulations. We will send out an electronic copy next week as the document is quite extensive. Former Safety Officer Justin Martel will make the presentation, and has provided a well - organized summary of the changes for you to review. Public Works ♦ West Street — draft TIP is again in the 30 day comment period, MPO committee to take final vote at their July meeting instead. FINCOM approved a Reserve Fund transfer on June 26 and we are ready to award a contract based on the results of an RFP to begin paper work on land - takings. This will allow construction to begin in the spring of 2014 if the project is funded. ♦ *The Town Forest Committee is in the process of scheduling a meeting in early August. They have been copied on all of the emails sent to the Selectmen. The meeting will be posted on the website once it is set — and a DRAFT Town Forest Committee Agenda is in tonight's packet. ♦ Water debt — we have some forms for the Board to sign allowing us to borrow over $4 million interest -free from the MWRA, thanks to diligence by the former Town Manager. Road Improvements ♦ *See summary in the packet. We're testing a mapping method to be able to show this visually to the public for the next construction season. The Town Manager also noted that page 53 of the handout is a letter from Bob Nordstrand which suggests that the Town owns the clock and bell tower at the Old South Church and they are requesting Town funds for repairs. He held a meeting with the business community regarding the Fall Street Faire. Approximately 12 businesses attended and that included new people in Town who didn't know about it. He noted that the tree lighting ceremony needs work and he would like to change to Friday night when businesses are open. He will speak with the business owners about this. Daniel Ensminger commented that it would be nice to see a religious undertone as was done in the past. The Town Manager noted that there is a defect in Article 1 of the 2013 Annual Town Meeting Warrant where the election date was left out. He asked the Board to meet on Thursday to instruct him to ask the Governor for a Special Act to remedy the defect. Also on Thursday the Board needs to approve a confirmatory deed. Discussion/Action Items Discuss "Peer Communities" — Human Resource Administrator Carol Roberts was present. Ms. Roberts noted that in 2008 the Town hired a consultant to do a study on non -union employee pay and classification. Winchester and Wakefield did not answer the survey. A list of the peer communities is in the packet. Board of Selectmen Minutes — July 30 2013 — page 5 The Town Manager noted that this was discussed with the Finance Committee• last week and the Finance Committee wants the Board of Selectmen to adopt the peer communities as first comparison whenever possible. He noted that we have allowed other communities in that we formerly did not. Marsie West agreed with the list and indicated that being consistent all of the time eliminates the appearance of "cherry picking." Memorial Park Lights — Recreation Administrator John Feudo and David Chase from Friends of Reading Recreation were present. John Feudo noted that Memorial Park was renovated three years ago but the Town didn't have the money for lights. They are looking for decorative and functional lights to get away from flood lights. They are looking at sets of three lights on black poles. The neighborhood has been canvassed and the neighbors are okay with it. There will be 16 total light units — 12 dedicated to skating and 4 for passive recreation. The lights will be energy efficient and a weather sensor will be incorporated to control the lights. The total cost is approximately $30,000. The goal is to allow Friends of Reading Recreation to start fundraising and have the lights installed by the end of November 2013. Daniel Ensminger asked if the lights can be angled to just hit the field and John Feudo indicated they could. The Town Manager asked how many poles there will be and John Feudo indicated six poles and there will be a green box like the one on the Common. John Feudo noted if the Selectmen give the okay to do fundraising then they will come back for a public hearing. The Board gave the okay to start fundraising. James Bonazoli suggested a snack shack would be nice. Hearing — Bertucci's Restaurant — Issuance of Stock New Officer/Director, New Stockholder and Transfer of Stock — The Secretary read the hearing notice. Michael Bonnell from Bertucci's was present and indicated that there is no change in Manager. A motion by * Ensminger seconded by West that the Board of Selectmen close the hearing on issuance of Stock, New Officer/Director, New Stockholder and Transfer of Stock for Bertucci's Restaurant Corp. at 45 Walkers Brook Drive was approved by a vote of 3 -0 -0. A motion by Ensminger seconded by West that the Board of Selectmen approve the issuance of Stock, New Officer/Director, New Stockholder and Transfer of Stock for Bertucci's Restaurant Corp. at 45 Walkers Brook Drive was approved by a vote of 3 -0 -0. Overview of 128 Market 1p ace (Danis Building Project — George Danis noted that the liquor store (The Wine Bunker) is not successful due to the limit of what they are allowed b Ss y Board of Selectmen Minutes — July 30, 2013 — page 6 to sell and they will be asking the Board to remove the conditions. They have gone before the Planning Commission and are talking to new tenants. Jean Delios noted that the biggest change in the site plan is in the back. They are creating additional parking in the rear for employees and a portion of the building will be demolished. She noted it is a very good project. George Danis indicated he is adding 39 parking spaces in the front also. Daniel Ensminger asked Mr. Danis to characterize the difference in the liquor store size and Mr. Danis indicated the store will remain the same size. The present owner is selling and is negotiating with a possible new owner. James Bonazoli noted that the restrictions were self imposed by the applicant. The Town Manager indicated the restrictions include not using all of the square footage and not selling nips or lottery because the majority of his sales were through the internet. George Danis noted that the new owner will be coming before the Board for a transfer of the liquor license with the request that the restrictions be removed. Request for Ad Hoc Zoning Advisory Committee — Jean Delios noted that a comprehensive update of the Zoning Bylaws is being done. She is requesting an Ad Hoc Advisory Committee to help shepherd the project along with the consultant. The committee will consist of representatives from multiple boards and she has drafted a policy for a seven member committee. Charlie Adams, Chairman of CPDC, noted that input is needed from a variety of Boards, Committees, and Commissions. A number of workshops have been scheduled and emails have been sent out. He also noted that CPDC wants three members on the committee. They feel if there is only one CPDC member then something will be missing. Marsie West noted that high rising issues should come from the Board of Selectmen first and she asked if there should be more than one Selectmen representative. Daniel Ensminger indicated he would like to have more than one member of the public. He also noted that three CPDC members would be a quorum and they would have to post each time they met. Bill Brown noted that the Chamber of Commerce would be interested in this. James Bonazoli recommended to Charlie Adams that CPDC appoint their strongest member to represent CPDC. He noted it is difficult to manage a committee larger than seven members. Charlie Adams noted that it is an advisory committee and the more the better — he wants more overlap. Marsie West indicated she did not want CPDC appointing a committee to do zoning. P5a'I'P Board of Selectmen Minutes — July 30 2013 — page 7 The Town Manager noted that in the past the Board has leaned toward more public involvement. It is dangerous to appoint large numbers from one committee especially since this is a broad community wide project. James Bonazoli suggested amending the policy to include two CPDC members, one ZBA member, one Selectman and three members at large. The committee should have a sunset date of one year. Mr. Bonazoli also noted that he wanted to wait until there is a full Board to finalize the policy and have the full Board interview applicants instead of the Volunteer Appointment Subcommittee. Develop Policy on Affordable Housing; Regional Housing Services Coordinator — Jean Delios noted that the Town has done good work on affordable housing and Mass Housing looks favorably on Reading for that. She is asking that the Board consider a shared Housing Coordinator to make sure we don't lose units when they come up for sale and would specialize in this area. The process and timeframe is such that if the seller cannot find a qualified buyer in 90 days then we lose the affordable housing unit. We are in need of a ready buyer list. James Bonazoli asked if there is interest from other communities to do this and Jean Delios indicated there is and MAPC is offering a grant. The cost for the shared Coordinator for Reading would be approximately $9,000. The Town Manager noted that there was $450,000 in the Affordable Housing Trust Funds two years ago and then Oaktree asked for $200,000 so $250,000 is left. He asked if the Board wanted to replenish the fund with Smart Growth money. The plan allows a maximum of 5% or $10,000 and he would propose to pay out of the general fund now. He suggests discussing this with the Housing Authority and noted that Jacqui Carson was present this evening. Jacqui Carson, CEO of Peter Sanborn Place, noted that the fund is set up to be ongoing. She noted that the State keeps a buyer list but they are ever changing and not reliable. Follow Up on Affordable Housing Trust Fund — Jean Delios reviewed the current Affordable Housing Trust Fund versus the State Act. The Town depends on two Boards — the Board of Selectmen and the Housing Authority, and the State requires a five member trustee board with one member from the Board of Selectmen appointed by the Board of Selectmen. Marsie West noted that the State Act requires the funds to be audited and that will need to be paid for. The Town Manager noted that the fund is small -and there is not much to audit. Jean Delios recommended to the Board that they adopt a new Affordable Housing Trust Fund policy under MGL Chapter 44 S.55c and hire a Regional Housing Service Coordinator. Both Marsie West and James Bonazoli agreed it was a good idea. 0 5c, Board of Selectmen Minutes — July 30 2013 — page 8 Marsie West asked about the status of Perfecto's Cafe. Jean Delios noted they filed papers for a demo permit on May 31. They are waiting for the gas company to cap the gas for which there is a six to eight week lag period. The Health Division issued a fine regarding the cesspool. The previous Town Manager made an agreement with Perfecto's that as long as the project was moving along there will be no fine. Marsie West noted that the Board voted in June to send a letter. Bob LeLacheur noted that the gas story was a legitimate one. Staff will meet with the applicant in August and start fines in September. Marsie West indicated that they could at least put some white paint over the graffiti to make it look better. James Bonazoli noted that waiting until September to start fining them is too generous and he directed staff to send a letter indicating that if there are no improvements by the August 20 Board of Selectmen meeting, then the fines will begin on August 21. Review Constable Situation — The Town Manager noted that six years ago the Board of Selectmen voted to decline to three Constables through attrition. We currently have two Constables and really have the need for four. The Board directed the Town Manager to post the vacancy and put this on the next agenda for a vote. Preview Special Town Meeting — The Town Manager noted that Article 5 is sponsored by the Retirement Board and Town Meeting needs to vote on the increase of the cost of living for retirees. Article 6 is sponsored by the School Committee for the debt exclusion for the Woburn Street School. The Town Manager also noted that he will be doing an Article at some point for adoption of a new organizational chart for Town government. The Town Manager noted that the Board has shown interest in revisiting the use of remote participation at meetings. The Town Clerk has indicated that a vote of the Selectmen is all that is needed. He suggests asking for input from all Boards and the Selectmen can exempt Boards if they wish. Daniel Ensminger requested that the memo from Town Counsel regarding the demolition delay be sent to the Historical Commission. Approval of MWRA Water Bonds — The Town Manager noted that the Board needs to vote on the MWRA sale of water bonds. A motion by Ensminger seconded by West that the sale of the $4,012,000 Water Bond of the Town dated August 12, 2013 to the Massachusetts Water Resources Authority (the "Authority "), is hereby approved and the Town Manager is authorized to execute on behalf of the Town a Loan Agreement and a Financial Assistance Agreement with the Authority with respect to the bond The bond shall be pavable without interest on August 15 of the years and in the principal amounts as follows: F, sJ, Board of Selectmen Minutes — July 30 2013 — page 9 Year Installment Year Installment 2014 $401,200 2019 $401,200 2015 401,200 2020 401,200 2016 401,200 2021 401,200 2017 401,200 2022 401,200 2018 401,200 2023 401,200 and that each member of the Board of Selectmen, the Town Manager, the Town Clerk, and the Town Treasurer be and hereby are, authorized to take any and all such actions, and execute and deliver such certificates, receipts or other documents as may be determined by them, or any of them, to be necessary or convenient to carry into effect the Provisions of the foregoing votes. The motion was approved by a vote of 3 -0 -0. Approval of Minutes A motion by Bonazoli seconded by Ensminger to approve the minutes of June 18, 2013 was approved by a vote of 3 -0 -0. A motion by Bonazoli seconded by Ensminger to approve the minutes of June 19, 2013 was approved by a vote of 3 -0 -0. A motion by Ensminger seconded by West to approve the minutes of July 9, 2013 as amended was approved by a vote of 3 -0 -0. A motion by Bonazoli seconded by West to adiourn the meeting at 9.56 p.m. was approved by a vote of 3 -0 -0. Respectfully submitted, Secretary Ct" (v� Board of Selectmen Meeting August 1, 2013 The meeting convened at 7:02 p.m. Present were Chairman James Bonazoli, and Selectmen Marsie West and Daniel Ensminger. Also present was Attorney John Geurin representing residents Catherine and Michael O'Meara. Discussion/Action Items Confirmatory Deed for a Lot at #17 Selfridge Road Attorney Geurin presented an overview of the situation of why the board was being asked for a Confirmatory of the deed. A memo from Town Manager Bob LeLacheur, who was unable to be present, noted that Attorney John Guerin is representing his clients, Catherine and Michael O'Meara, who have lived at that location for over fifteen years. In their process of refinancing a. mortgage, there was some discrepancy as to clear title that had not been previously uncovered. This action tonight is taken at the advice of Town Counsel to clear the deed, and is done from time -to -time by the Selectmen. The urgency of meeting tonight was the refinancing rate -lock expires next Monday, and the title company did not give the go -ahead to this suggestion until last weekend. L'Al by a vote of 3 -0 -0. 6 Vote to Authorize the Town Manager to Request that the Governor Petition the State Legislature for a Special Act Validating the Results of the Annual Election Held in the Town of Reading. on April 2, 2013 — A memo from Town Manager Bob LeLacheur noted that this action concerns the ability to borrow funds on behalf of the Library Project. In the printed Annual Town Meeting Warrant, Article 1 failed to specify the April 2, 2013 election date. The best remedy to that omission is to request that the Governor petition the Legislature for a `Validating Act' through a Special Act. A motion by West seconded by Ensminger that the Board of Selectmen request that His Excellency Deval Patrick, the Governor of the Commonwealth of Massachusetts, request through a Special Act sent to the Legislature "AN ACT VALIDATING THE RESULTS OF THE ANNUAL ELECTION HELD IN THE TOWN OF READING ON APRIL 2, 2013 Be it enacted by the Senate and House of Representatives in General Court assembled, and by the authority of the same, as follows: Whereas, The deferred operation of this act would tend to defeat its purpose, which is to validate the actions taken by the town of Reading at its annual town election held on April 2. 2013, therefore it is herebv declared to be an emergency law, necessary for the immediate preservation of the public convenience 9P S b I SECTION 1. Notwithstanding any general or special law to the contrary, all acts and proceedings taken by the town of Reading at the annual town election held on April 2, 2013 and all actions taken pursuant thereto are hereby ratified, validated and confirmed, notwithstanding any fadure to include the date, time and place of said election in the posted warrants for said election. SECTION 2. This act shall take effect upon its passage The motion was approved by a vote of 3 -0 -0 A motion by West seconded by Ensminger to adiourn the meeting at 7.11 P.m. was approved by a vote of 3 -0 -0. Respectfully submitted, Secretary 9 sL2 Cemetery Maintenance Garage & DPW Site Existing Cemetery Facilities • Cemeteries — Laurel Hill —19.3 Acres — Forest Glen —10.3 Acres — Charles Lawn — 6.2 Acres — Wood End — 8.3 Acres • Maintenance Garage — Laurel Hill Cemetery — Located on 10,000 s.f. — 3,050 s.f. Building Area • Additional Seasonal Storage —DPW Facility Existing Maintenance Garage • Originally Building Over 100 Years —Town Hearse — Horses — Additions and Improvements • Inadequate to Serve Current Needs -- Size — Equipment & Storage • Structural and Safety Concerns Previous Reports 9 Cemetery Garage Site Selection —Nov. 2010 by Engineering Division • Evaluated Town Owned Sites Recommended 2 Sites for Further Analysis — Laurel Hill — Forest Glen Existing DPW Facility • 75 Newcrossing Road —Total Site Area — 5.9 Acres — Usable Land Area — 5.1 Acres • Constructed —March 1988 • Previous John Street Site —Sold to TASC 1984 • Land Area —15.2 Acres — Other Offsite Areas VAZ - -erA9 i97 ZQ P.O~' ;A til i 2; E _4 It 'IN ------- 17 I Previous DPW Site Studies 9 Limited to Search for Current Site — Land Area Needed Approximately 6 Acres — Board of Public Works — DPW Facility Relocation Committee —1984 Researched Several Properties Throughout Town — Department of Public Works Relocation Task Force Report --1985 • Analyzed Specific Sites Site Deficiencies — Planned Improvements • Security • Safety • .Parking Expansion • Improve Vehicle Maintenance Area • Public Access Planned Studies Cemetery Maintenance Garage & DPW Site • Current RFP • Cemetery — Analyze 2 Sites - Recommend Best Suited — Design Maintenance Garage • DPW Analyze For Planned Improvements • Analyze up to 3 Sites for All DPW Functions DPW Facility Site Availability PRIVATEA1i D STATE LAND 5.5 ACRES + ® Private & State Land >= 6.5A 0 1,000 2,000 �� Feet )i TOWN OWNED LAND EXCLUDING CONSERVATION, TOWN FORESr & RECREATION Z, L". LANDS m M SeWW Town Owned LwW I 0 1.000 2,000 Feet - J-I I-D, low .� y }��.� � 4 AWA/ 1 14� -r �,,- , F Board of Selectman Direction Estimated cost of free full-day kindergarten for the average - assessed Reading home of $400,000. Assuming: $10,000,000 exclusion (to be bonded for ten years or more) for the purchase and renovation of the St. Agnes School building on Woburn Street; a proposed override of the tax levy of $885,000. Estimated cost per home is $177 per year for the bonding. Estimated cost per home for the override is $144 per year. (The $144 increases at a minimum of 2 % % every year, permanently.) Cost of bond @ $177 per year: 10 years $1770 12 years $2124 15 years $2655 Cost of override @ $144 per year: 10 years $1604 (increases by 2 %% annually) 12 years $1975 15 years $2051 Total combined cost of bonding and the override per year: 10 years $3374 Plus library @ $104/year= $4414 12 years $4099 15 years $4706 The library funding has been voted already. Looking ahead, the town MUST replace aged water pipes at a cost of $25,000,000 plus $8,000,000 for Killam repairs. Sidelight: average assessed value of a $400,000 home in 10 years under prop 2 % will be $7649, in 12 years, $8060, and $8654 in 15 years. Estimates of costs are based on figures provided by the School Department in its recent presentation at Parker Middle School. Thomas I Ryan, 87 Dana Rd., Reading, MA 01867 781944 -2544 tobus111 @verizon.net Recently I left several copies of my flier at the desk in front of the Town Clerk's office. A clerk -not the Town Clerk- said it was all right to do so, when I told her the flier was not political in nature. A week later I returned to see how many copies were left, and the Town Clerk returned all of them to me. She said, "You may not leave them here." When I asked for a reason for the ban she repeated her statement and said she has control of the area outside the Town Clerk's office. In addition she said the Town Manager also agreed I may not leave them. Again, no reason. When I spoke with the Town Manager he said he wouldn't allow distribution of the fliers on the table, because they could be considered political in nature, and the Town Manager has a policy of when and where political activity may take place in town. The definition of "political activity" varies somewhat, but usually means ".. doing something in active support or opposition to a political party, a candidate for various offices..." It is also defined as campaigning for or against referendum question, constitutional amendment, and ballot initiatives. My flier is not political in nature, but rather informational. There is no mention in my flier of any effort to support or oppose any ballot question, but simply sets forth sets of figures in certain circumstances, figures based on those provided by the school department. Who determines what may or may not be provided to the public? On Friends of Families Day at Birch Meadow both Democrats and Republicans had booths there. The Town Manager's policy of 2/5/2013 bans political activity in parks and playgrounds. Was this a violation? I suggest their presence was for informational purposes. The "Pleasantries Senior Newsletter" published several times a year is available at the counter outside the Town Clerk's office. It had the following information in the June, 2013 issue, page 7, under "Chit Chat " --- Friday, June 21, 2013 State Senator Katherine Clark would be at the Senior Center. Also under "Chit Chat" it stated that seniors seeking information relating to legislative issues affecting them to contact Sally Hoyt, Senate President. Again, I maintain both were informational in nature, as is my flier. I'm asking you to allow my flier to be distributed at the table in the hallway near the rack in which several informational pamphlets are allowed: bus, train schedules, etc. (Cite Supreme Court, Tinker v. Des Moines 2/24/1969, p. 2.) • k ._ N%m NAME (please print) SIGN -IN SHEET FOR THE BOARD OF SELECTMEN'S MEETING OF ADDRESS A�� 0 W I- gg WescA RM&/Zc J& A 0 Y1 S o c, d— S j � 1. -�.►� S; �� `�.�J�J`�1,w�c �t�.Y .. X14 - ®Ili