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HomeMy WebLinkAbout2013-07-30 Board of Selectmen HandoutDRAFT MOTIONS BOARD OF SELECTMEN MEETING JULY 309 2013 Bonazoli, A+ena, T -foyu, Ensminger, West LeLacheur 5c) Move that the Board of Selectmen close the hearing on issuance of Stock, New Officer/Director, New Stockholder and Transfer of Stock for Bertucci's Restaurant Corp. at 45 Walkers Brook Drive. Move that the Board of Selectmen approve the issuance of Stock, New Officer/Director, New Stockholder and Transfer of Stock for Bertucci's Restaurant Corp. at 45 Walkers Brook Drive. 5j) Move that the sale of the $4,012,000 Water Bond of the Town dated August 12,2013 to the Massachusetts Water Resources Authority (the "Authority "), is hereby approved and the Town Manager is authorized to execute on behalf of the Town a Loan Agreement and a Financial Assistance Agreement with the Authority with respect to the bond. The bond shall be payable without interest on August 15 of the years and in the principal amounts as follows: Year Installment Year Installment 2014 $4019200 2019 $4019200 2015 401,200 2020 4019200 2016 4019200 2021 4019200 2017 4019200 2022 4019200 2018 401,200 2023 4019200 and that each member of the Board of Selectmen, the Town Manager, the Town Clerk, and the Town Treasurer be and hereby are, authorized to take any and all such actions, and execute and deliver such certificates, receipts or other documents as may be determined by them, or any of them, to be necessary or convenient to carry into effect the provisions of the foregoing votes. 6a) Move that the Board of Selectmen approve the minutes of June 18, 2013 as amended. 6b) Move that the Board of Selectmen approve the minutes of June 19, 2013 as amended. 6c) Move that the Board of Selectmen approve the minutes of July 9, 2013 as amended. Move that the Board of Selectmen adjourn the meeting at p.m. Town Manager's Report Monday, July 29, 2013 Administrative matters (* indicates additional material in tonight's packet) ♦ Sally Hoyt sent a very nice Thank You note to the Board for her recent honor of having the Great Room of the Pleasant Street Center named after her. The honor is well - deserved for all the work on behalf of the seniors she has done over many years of public service. ♦ School Committee vacancy — Rob Spadafora has resigned because he will be relocating. A joint meeting of the Selectmen and the School Committee at 7pm on Monday August 26th at the Superintendent's Conference room @RMHS will select a replacement. We are accepting applications for the position — please check the Town's website in the lower right -hand side "Volunteer Opportunities: Boards & Commissions" for further details. The appointment will fill out Mr. Spadafora's term until the next local election, scheduled for April 2014. ♦ *The West Street Historic District is looking for volunteers to fill one full membership on the Commission. ♦ Medford's substance abuse prevention Team is designing a diversion program and has sent Reading their thanks for RCASA's inspiration and help. They are using the Reading model in their school system. ♦ RCASA will be working on an opioid grant collaboration with Stoneham, Melrose, Wakefield and Medford. ♦ *Finance — we added extra mailings in January 2009 after Town Meeting voted to increase the demand fee from $5 to $25 to remind our customers that were not making timely tax bill payments. Since that time a combination of postage costs and lost demand fees is estimated at about $250,000 for the general fund. A couple of years ago we began to offer residents the opportunity to be reminded of bill payments electronically — the difference being that if you sign up you are reminded this way, even if you have already paid. During difficult economic times this was the right thing to do for our residents. I recommend that we stop mailing out reminders to residents as of January 1, 2014 — and we advertise that fact in upcoming mailings of water /sewer /storm water bills (tax bills are often escrowed and the billings ignored). ♦ *Finance — the House & Senate overrode the Governor's local aid veto. Reading's state aid for FY14 will be a bit higher than we estimated. ♦ Finance — former Town Accountant Gail LaPointe has agreed to cover for the current Town Accountant when she goes on medical leave. Last week FINCOM transferred the funding necessary for this. Community Services ♦ *The Reading Shell Station on Walker's Brook Drive has had permission to be open 24 hours since 2007. The owner has recently been permitted to incorporate a Dunkin Donuts. Selectmen's Policy Section 3.9 suggests that this request should be granted. ♦ George Danis of 128 Marketplace off Walker's Brook Drive will make a brief presentation tonight concerning an investment he is making in his property. He will ask the Board to consider changes to conditions on a liquor license. If the Board is willing to do so, we will seek comments from Public Safety and once we receive an application we will advertise a Public Hearing. ♦ Comprehensive Update of the Zoning By -Law — An RFP for consulting services has been advertised. Tonight the Board will review a request to form an ad hoc Zoning Advisory Committee. ♦ Perfecto's - Nearing the end of the 6 -8 week wait for National Grid to come in to cap the service so it is safe for demolition. Staff will meet with Applicant in August to discuss community expectations and set a time frame for a compliance process that will include a review of possible fines. Library ♦ Library Building Committee — Results from the RFP for architectural services are currently being reviewed; RFP for temporary space is finalized and will be advertised on July 31 st Schools ♦ Woburn Street School — ZBA voted 4 -1 -1 at their meeting on July 11th that the ANR which creates two lots does not materially worsen the current parking deficiency of the St. Agnes lot. The newly created lot & use are exempt from zoning law & therefore not subject to ZBA review. This gives St. Agnes the right to divide their lot and sell the former school building. Below is a list of important dates: 7/29/2013 1 03 Town Manager's Report Monday, July 29, 2013 o August 21 — Financial Forum at the Pleasant Street Center to review the expected changes to the annual School operating budget over a multi -year period; o September 11 — Financial Forum at the Pleasant Street Center to review the entire project; o September 16th (and 19th as needed) — Special Town Meeting at RMHS Endslow PAC Public Safety ♦ *Franklin & Main Street- Jeff Gomes of MA DOT has finished his analysis and design and is putting together funding for short-term improvements. ♦ Tree down on Summer Avenue — about ten days ago a street (Town) tree limb fell on Summer Avenue. A DPW crew responded and cleaned up the debris. A few hours later a microburst went through Town and the tree twisted and fell towards the house. There were no injuries and relatively minor damage. There was a series of inaccurate media reports that the home was crushed — happily this was not the case. ♦ *Paint & Sip — Town Counsel has been in discussion with Newton as well as the applicant in Reading. Newton required food service as a condition of the food & malt license, which was a concern of both the Board and the Police Chief. I suggest we proceed as previously planned and have a full discussion on August 20th with the applicant as to the terms and conditions the Board would approve such an endeavor. ♦ Traffic Rules & Regulations — at the August 20th Selectmen's meeting the Board will be asked to review & adopt the revised Traffic Rules & Regulations. We will send out an electronic copy next week as the document is quite extensive. Former Safety Officer Justin Martel will make the presentation, and has provided a well- organized summary of the changes for you to review. Public Works ♦ West Street — draft TIP is again in the 30 day comment period, MPO committee to take final vote at their July meeting instead. FINCOM approved a Reserve Fund transfer on June 26th and we are ready to award a contract based on the results of an RFP to begin paper work on land- takings. This will allow construction to begin in the spring 2014 if the project is funded. ♦ *The Town Forest Committee is in the process of scheduling a meeting in early August. They have been copied on all of the emails sent to the Selectmen. The meeting will be posted on the website once it is set — and a DRAFT Town Forest Committee Agenda is in tonight's packet. ♦ Water debt — we have some forms for the Board to sign allowing us to borrow over $4 million interest -free from the MWRA, thanks to diligence by the former Town Manager! Road Improvements ♦ *See summary in the packet. We're testing a mapping method to be able to show this visually to the public for the next construction season. Upcoming Events: August 21 - Woburn Street School Financial Forum September 8 - Reading Fall Street Faire September 11 — Woburn Street School Financial Forum September 16 — Special Town Meeting/Woburn Street School October 9 — FY15 Budget Financial Forum October 29 — Special Election/Woburn Street School (tentative if approved by Town Meeting) November 12 — Subsequent Town Meeting begins (Tuesday) 7/29/2013 2 July 24, 2013 Reading Selectmen Reading Town Hall 16 Lowell Street Reading, MA 01867 Attn: Robert W. LeLacheur, Jr. Town Manager Please be advised that the West Street Historic District Commission's membership is down one full member and would also benefit from the addition of Associate Members. At this time we have no candidates to present and would ask that the vacancies be made known to the public and appointments be made in the near future. Everett A. Blodgett Chairman, WSHDC w N N %A N LeLacheur, Bob From: Licari, Beth Sent: Thursday, July 25, 2013 3:44 PM To: LeLacheur, Bob Cc: Heffernan, Nancy Subject: REMINDER NOTICES Attachments: PREDEMAND REMINDERS.xlsx Hi Bob, Here is the breakdown of reminder notices for 2013. 1 updated it as we just sent out the excise demand bills for Commitment #3. Also just to remind everyone that we have been sending real estate and excise pre- demand reminders since January 1, 2009, when the demand fee was increased from $5.00 to $25.00 by the Board of Selectmen. Have a good weekend. Beth 06 REMINDER NOTICES 2013 REAL ESTATE & PERSONAL PROPERTY RE REMINDERS SENT 5/7/13 401 PAID DEMANDS SENT 5/13/13 253 EXCISE 2013 COMMITMENT #1 REMINDERS SENT 3/12/13 PAID DEMANDS SENT 3/21/13 COMMITMENT #2 REMINDERS SENT 5/14/13 PAID DEMANDS SENT 5/23/13 COMMITMENT #3 REMINDERS SENT 7/17/13 PAID DEMANDS SENT 7/25/13 MAXIMUM PP TOTAL COST REVENUE LOST TOTAL 59 460 $460 167 40 293 $4,175.00 2013 2012 TOTAL 2720 76 2796 $2,796 1278 1494 24 1518 252 0 150 0 274 1 - -2011 178 0 252 $252 102 150 275 $275 97 178 $3,783 $31,950.00 $2,550.00 $2,425.00 $41,100 F $44,883 from the general fund C-7) LeLacheur, Bob From: Reading Community Alerts <conf- 226664995 @everbridge.net> Sent: Thursday, July 25, 2013 2:02 PM To: LeLacheur, Bob Subject: REAL ESTATE BILLS DUE The following is a message from Reading Community Alerts: Real Estate tax bills are due Thursday August 1 by 5:30 PM at the Collectors Office Town Hall. If you have received this notification in error, please reply to: communityalertsgci.reading ma.us *01 LeLacheur, Bob From: mma- alert@mma.org Sent: Wednesday, July 24, 2013 5:07 PM To: LeLacheur, Bob Subject: House & Senate Override Gov's Local Aid Veto IN°: One Winthrop Square) BostonT"MA 102110 1617-426-7272 July za, zoos House &Senate Override Gov's Local Aid Veto Lawmakers Restore $177 Million by Unanimous Vote Moments ago, the members of the House of Representatives and state Senate voted unanimously to override the Governor's veto of $177 million in unrestricted municipal aid, restoring local aid to the funding level established by the Legislature in the fiscal 2014 state budget approved earlier this month. Thanks to the Legislature's vote, cities and towns will receive $920 million in Unrestricted General Government Aid, a $21 million increase over fiscal 2013. The vote by lawmakers finalizes the fiscal 2014 Cherry Sheets and ends the uncertainty over local aid levels that was triggered when the Governor issued his local aid veto. On July 12, the Governor vetoed $177 million from the local aid distribution, which would have slashed aid to every city and town by 19 percent. Legislative leaders immediately announced that they would protect localities and work to override the veto. All of the other local aid accounts had been untouched by the ;Governor when he signed the budget, securing a $130 million increase for Chapter 70, full funding of the ;Special Education Circuit Breaker program, as well as increases for regional and vocational school !transportation accounts. The vote to restore local aid occurred this afternoon, moments after the Legislature overrode the Governor's "veto of the transportation finance package by wide margins, ending months of debate and enacting $500 million !in new taxes as part of a comprehensive $800 million framework to invest in transportation to rebuild and !maintain our state's road and transit systems. (01 The MMA thanks the members of the House and Senate for their strong support for protecting and restoring local aid, and voting to finalize fiscal 2014 Cherry Sheets. The leaders and members of the Legislature have worked hard to deliver a strong budget for cities and towns. If you have any questions, comments or suggestions, feel free to contact us. You can also always find additional information on our website at: www.mma.org This e-mail was sent from Massachusetts Municipal Association (mma -alert anmma.orq) to rlelacheuraci. reading. ma. us. in To unsubscribe, please click on this link and follow the instructions: Unsubscribe F ��7 pbockelmanCcamma.orq www.mma.oro LATHAM LAW OFFICES LLC 643 MAIN STI ET READING, MA 01867 O. BRADLEY LATHAM' CHRISTOPHER M. O. LATHAM JOSHUA E. LATHAM' ADBUTTED TO PRACTICE IN MASSACIMSETTS AND NEW FIA,3 C11TRE James E. Bonazoli, Chairman Board of Selectmen Reading Town Hall 16 Lowell Street Reading, MA 01867 July 22, 2013 RE: 87 Walkers Brook Drive, Reading, Massachusetts Modification to 24 Hour Operations License Dear Mr. Bonazoli: TEL: (781) 942 -4400 FAX: (781) 9447079 We represent Leigh Enterprises, Ltd. d/b /a Reading Shell Station which operates at 87 Walkers Brook Drive (the "Premises "). Since 2007 the Board of Selectmen has issued and renewed an annual license pursuant to Reading General Bylaws Section 7.7.4 authorizing 24 hour retail operations by the existing gas service station and convenience store at the Premises. The Owner was recently permitted to incorporate a Dunkin Donut's counter - service and drive -thru restaurant at the location. Construction is nearly complete with an anticipated open date as early as August 2, 2013. Inasmuch as Section 3.9 of the Board of Selectmen Policies requires all business operating at a licensed location remain open for business on a 24 hour basis, we hereby request the Board of Selectmen authorize a modification to the existing 2013 annual license to allow 24 hour operations at the Property for the gas service station, convenience store and coffee shop. We respectfully request the earliest available hearing before the Board to present this request. Please do not hesitate to contact me if you require any further information and thank you for your attention to this matter. w co RSspec�fully, Jo La am olk Section 3.9 Waiver of Retail Sales before 6 a.m. Section 5.10 of the General Bylaws of the Town of Reading prohibits retail sales prior to 6:00 a.m. It also provides for a process by which the Board of Selectmen may consider allowing retail sales between the hours of midnight and 6:00 a.m. when the Board determines that permitting retail sales during those hours is in the interest of public health safety and welfare, or is in the interest of public necessity or public convenience. These regulations are adopted by the Board of Selectmen to provide guidance to the Board of Selectmen, applicants, and the public regarding how applications for waivers from the restriction on hours of retail sales will be handled. Each application will be dealt with on a case by case basis. An initial application for a waiver or hours of retail sales prior to 6 a.m. shall require a public hearing noticed to all property owners within 300', and by publication ui a local newspaper and/or publication on the Town's web site. Renewal of a waiver shall be required on an annual basis with each waiver expiring on December 31. The Board of Selectmen shall determine on a case by case basis whether a public hearing is required for each renewal. The Board of Selectmen may revoke approval upon receipt of complaints that the operation is taking place contrary to the approval granted by the Board. Revocation shall be made only after a public hearing, unless emergency circumstances require an administrative revocation pending hearing. The following guidelines are not intended to be a fill list of issues to be dealt with by the Board but are merely guidelines to the applicant: 1. Approval will be granted for businesses within a commercial or industrial zoning district only. 2. In general, approval shall be for the entire business. For example, if a business dispenses gasoline, sells coffee, and has a convenience store, all within the same busuiess, then the 0 3. approval shall be for all parts of the business. The retail use for which approval of a change in retail hours is permitted will be the principal use on the property. 4. Written approval of the property owner will be required prior to the Board hearing an . application for a license. This will need to be renewed annually. 5. The Board may require evidence that the change in permitted hours of retail operation will have minimal effect on the neighborhood adjacent to the site. 6. The applicant must show that adequate controls are in place to ensure public safety and follow food code sanitation protocols. 7. No waiver of the hours of retail sales will be considered for prior to 5 am Monday through Friday. No waivers shall be considered for Saturdays, Sundays, or State Designated legal holidays. 8. The Board may limit the use of outdoor speakers, drive- thru's, and/or restrict parking in certain areas in order to limit the impact of the waiver on neighboring properties. In order to address these issues, the Board may require a site plan from applicants, drawn to scale, and showing locations of these features and their relation to abutting residential buildings. 9. Prior to the issuance of a waiver on the hours of retail sales, the Board may request a review by the Health Division, Police Department, and the Building/Zoning Inspection Division and proof that all necessary approvals, permits, and other licenses needed to operate have been issued. 3 -25 Board of'Selectrrren Policies l?' 10. A waiver to allow retail uses prior to 6 a.m. is not a waiver of any other bylaw or regulation of the Town of Reading or other agency having jurisdiction. 11. Parking lot cleaning, and other maintenance operations (excluding emergency work), acid deliveries shall not take place between the hours of 9.00 PM and 7:00 am. Rubbish collection and recycling shall not take place between 9:00 PM and 6:30 am. Adopted 6126107 3 -26 Board of Selectmen Policies 9 Town of Reading January 22, 2013 87 Walkers Brook Drive — Shell Station /Proposed DD Development Review Team Meeting Tuesday, January 22, 2013 87 Walkers Brook Drive Staff Present (see attached sign in sheet for contact info): Town Manager Peter Hechenbleikner, Community Services Director/Town Planner Jean Delios, Police Chief Jim Cormier, Fire Lieutenant Paul Jackson, Building Inspector Glen Redmond, Town Engineer George Zambouras, Public Works Director Jeff Zager, Public Health Director Ruth Clay, Conservation Administrator Chuck Tirone; and Staff Planner Jessie Wilson. Applicant: Attorney Josh Latham, Project Engineer Chris Sparages, Property Owners Bill Camuso and Rick Camuso. Plans Reviewed: Existing Conditions Plan — SP -1 dated December 21, 2012, Proposed Layout Plan — SP -2 dated January 3, 2012, prepared by Williams & Spargages and Proposed Floor Plan — Al.1 dated April 19, 2011 lastly revised December 10, 2012 and Proposed Elevations (not dated) prepared by Aharonian & Associates Inc. The proposed project is to add a Dunkin Donuts (Dunkins) restaurant and drive -thru to the existing service station (Shell Station) located at 87 Walkers Brook Drive. The interior of the building will be completely renovated to accommodate the proposed restaurant, which will have no seating. In order to accommodate the proposal, the foot- print of the building will be expanded slightly to include bump outs for the drive -thru windows and the additional refrigeration /cooler unit for Dunkins. Dunkins will be a tenant of the property owner. Food items will not be cooked on -site and will be delivered. The parking for the existing Shell Station will be reconfigured to accommodate the drive - thru operation. The proposal calls for a 12 -foot drive -thru lane and a 12 -foot by -pass lane. Parking spaces will be re- striped for a total of 25 spaces. Other work includes installation of concrete pads for the drive -thru, installation of menu boards and signage and the relocation/reconfiguration of the dumpster. The project is located within various wetland resource areas/buffer zones including Riverfront Area, Bordering Vegetated Wetland, and Bordering Land Subject to Flooding (BLSF). It is anticipated that filing with the Conservation Commission will be required. The following is a list of comments from the DRT. Action items are denoted in bold. The Applicant should revise the submission based on comments from the DRT in advance of submitting for Site Plan Review. The DRT notes will be part of the Site Plan Review Application and it is recommended that all Action Items be addressed as part of that submission. Page I of 5 6) Town of Reading January 22, 2013 87 Walkers Brook Drive — Shell Station /Proposed DD DRT Comments Action Items in Bold Town Manager Comment Policy/Regulation Status 1. Extended Hours The c era io General By -Laws — Applicant noted. ell Station requires all aspects o Section 7.7 site to operate 24 hours. The Applicant ill need to return to the Board of -Selectmen (BOS) to amend /modify the license. 2. Dumpster Dumpster removal should be General By -Laws Applicant noted. Removal co with the Section 7.7, Board proposed drive -thru. The 24 -hour of Health license will allow the dumpster to be Regulations, Section removed at any time. 4 3. Easements The Applicant should consider NA Applicant noted. removing the fence the rear of the site to allow the easement to function as intended. This would allow the dumpster to be moved to the other corner — further away from the wetland. 4. Snow Storage & The Applicant should consider working NA Applicant noted. Employee Parking with the abutter to see if space can be used for snow storage and employee arking. Planning Comment Policy /Re ulation Status 1. Traffic Study A traffic study should be prepared to Reading Zoning Applicant responded they assess impacts to Walkers Brook By -Law — Section have engaged a traffic Drive as well as on -site circulation. 4.3.3.5.5 consultant. It would be helpful to identify turning movements for deliveries and dumpster removal. 2. Abutting There are several cross - easements on Reading Zoning Applicant noted. Property the subject property which provide By -Law — Section access for the adjacent property. The 4.3.3.5.1.a. Applicant should provide a plan with more detail on the adjacent property so that impacts can better be evaluated. Page 2 of 5 0 Town of Reading January 22, 2013 87 Walkers Brook Drive — Shell Station /Proposed DD 3. Master Signage The Applicant must submit a Master Reading Zoning Applicant noted. Plan Signage Plan for the property and By -Law — Section ensure it is in compliance with the 6.2. sign by -laws. The CPDC will approve the Master Signage Plan. 4. Wall Signage The Applicant is only allowed one Reading Zoning Applicant noted. wall sign in addition to the face on By -Law — Section the free - standing sign. The plans will 6.2. need to be revised to depict only one wall sign. 5. The enter and exit signs must be no Reading Zoning Applicant noted. Directional/Inform larger than 4- square feet. The By -Law — Section ational Signage Applicant should verify the existing 6.2. signs meet this requirement and ensure the plans are revised as necessary. 6. Free - Standing As part of the Application for Reading Zoning Applicant noted. Sign Signage, the Applicant must submit a By -Law — Section sample of the material for the free- 6.6.2.5.c. standing sign to ensure it complies with the sign by-laws. 7. Architectural It is recommended the Applicant Reading Zoning Applicant noted. Film seek an alternative to the proposed By -Law — Section "film" on the windows depicted on 4.3.3.6.j the proposed east elevation. It was suggested to investigate the use of spandrel glass. 8. Windows The plans should be revised to NA Applicant noted. clearly indicate the plan for windows. The CPDC recommends having full view into the windows. The plans should identify if the windows are to be blocked by any store equipment, shelvin , etc. 9. Awnings Applicant must provide a sample of Reading Zoning Applicant noted. the awning fabric to ensure By -Law — Section compliance with awning 6.2.6.2.a. requirements. 10. Parking It is recommended wheel stops be NA Applicant noted. added to the spaces adjacent to the building to protect pedestrians and the structure. 11. Employee The employee spaces should be NA Applicant noted. Parking designated. Page 3 of 5 0 Town of Reading January 22, 2013 87 Walkers Brook Drive — Shell Station/Proposed DD 12. Fencing It is suggested the fence at the rear of NA Applicant noted. the site be replaced, or at a minimum the dama ed slats be replaced. 13. Bollards The plans should show more detail NA Applicant noted. on the plan for bollards. Bollards should be placed in areas that require protection from vehicles. 14. Lighting A lighting plan must be prepared Reading Zoning Applicant noted. depicting all site lighting (existing By -Law — Section and proposed). The awnings must be 6.3.3.5.1.a. impervious to light. 15. Construction The Applicant should be mindful of the NA Applicant noted. Hours approved Construction Hours when develo in a construction phasing plan. Fire Comment Policy/Regulation Status 1. General The project does not appear to have an NA Applicant noted. impact for fire protection. Keep in mind the turning radii as the project is further developed. Conservation Comment Policy/Regulation Status 1. Operation Plan The Conservation Commission will be NA Applicant noted. interested in how the trash will be handled on site. It is recommended to locate the dumpster farthest away from the wetland. 2. Wetland It is recommended the Applicant Wetlands Protection Applicant noted. Protection Act Filing present the plan to the Conservation Act Commission to determine what type of film if an will be required. 3. Buffer Strip It is suggested the Applicant evaluate NA Applicant noted. the possibility of a 2 -foot buffer strip along the northern side of the parking lot to aid in protection of the wetland. This buffer could also be crushed stone. Police Comment Policy/Regulation Status 1. Traffic The traffic study should also be NA Applicant noted. submitted to the Chief of Police for review. 2. Hours of It is recommended to keep the doors NA Applicant noted. Operation locked if Dunkins intends to stay open 24 hours. Video surveillance should be increased. Page 4 of 5 (9 Town of Reading January 22, 2013 87 Walkers Brook Drive — Shell Station /Proposed DD 3. Driveway Exit The driveway exit should be properly NA Applicant noted. sign as to DO NOT ENTER. Building Comment Policy/Regulation Status 1. Signage The Applicant will need to submit Sign Permit Applicant noted. more detail including dimensions for in Applicant the Site Permit Application. The free- Requirements. standing sign on the plan appeared to be 26 -feet high, which is greater than allowed. 2. Loading Space The plan does not identify a loading Reading Zoning Applicant responded they space. By -Law — Section may seek a waiver from 6.1 the CPDC for loading. 3. Parking Spaces The plan only identifies 16 parking Reading Zoning Applicant noted. spaces when 25 spaces are required. By -Law — Section The spaces under the canopy may 6.1 not be considered part of the parking count. 4. Bathroom The Applicant should ensure the plan Building Code Applicant noted. meets plumbing code. Health Comment Policy/Regulation Status 1. Deliveries The delivery operation should be BOS Policy 3.2.1.2 evaluated and it may be necessary to limit delivery hours. 2. Trash The Applicant should provide trash NA Applicant noted. receptacles for drive -thru patron s. Page 5 of 5 0 Sign In Sheet — Development Review Team Meeting Project Name: Date: 1l2z�13 Name Title Representative Email address Telephone Peter Hechenbleikner. . Town Manager Town of Reading phechenbleikner (aD-ci. reading. ma. us 781 -942 -6643 Jean Delios Community Services Director/Town Planner Town of Reading idelios(?_ci. reading. ma. us 781 - 942 -6612 Jim Cormier Chief of Police Town of Reading icormier ci.reading. ma.us 781- 942 -1212 Greg Burns Fire Chief Town of Readin akUMspci. reading- ma.us 781 - 944 -6730 George Zambouras Town Engineer Town of Reading gzambourasta7ci.reading.ma.us 781 - 942 -6683 Glen Redmond Building Commissioner Town of Reading redmond ci.readin q. ma. us 781 -942 -6613 Jessie Wilson Staff Planner Town of Reading 'wilson ci_readin .ma.us 781 - 942 -6648 r-e - lL�. -Y - /66 � c G6_ 1360 cNiS S ac- t f,J; %-O k � i- Q 4 OAS, c 5p9m is Los e..�A 58 - e `.J t-'Sl� / �?T,�'4 OF A� �� /�7?CRNEY SOSHLATNM C /A-r fi tat�.COI4 �Cg cL- �l�1Ot� LeLacheur, Bob From: Frederick Van Magness <vanmagness @verizon.net> Sent: Monday, July 29, 2013 5:16 PM To: Reading - Selectmen Cc: LeLacheur, Bob; Zambouras, George; Cormier, Jim; Amendola, Christine; Jeffrey Gomes R.(DOT); Jones Rep. Bradley Subject: Main and Franklin "Preliminary and Unofficial" MassDOT Input !!!!!!!!! Attachments: 0787PO4- 1.pdf, 0787PO4- 2.pdf, collision diagram.pdf; Crash Summary Data Template rev 11- 1- 12.xlsx Hi all, Received information today concerning the intersection, although this is all preliminary (NOT OFFICIAL) pending MassDOT funding meeting next week. I also talked to the engineer (Jeff Gomes) on the phone to make sure I understood things. You can read the email I got this morning, which is below. At the very bottom of this email are some engineering exhibits I also received. Let me try and simplify things as I understand them (a retired Finance Mgr. interpretation vs. and a real Engineer): 1. The changes short term will be to reconfigure the north and southbound Main St. lanes so that the left turn lanes are EXCLUSIVE and offset a little to be somewhat opposing each other. When you look at the first engineering chart below (other charts are added details), you will see how the opposing left turn lanes are offset somewhat. This offset is significant in that it will help to concurrently improve sight lines in both directions but really importantly looking northbound, in particular in front of Home Goods. Once you are in the left turn lane, that is the only action you can take. You must turn left. These left turn lanes will be fully protected, meaning that the through north and south traffic on the outside lanes will be fully stopped. So when you get a left turn arrow, NO cars will be coming towards you. When the Main St. left turn lanes are stopped with a RED, then only Main St. traffic going straight through will proceed simultaneously in both directions. It will be this way 24/7. SUPER !! No movement changes to Franklin St. traffic except for maybe a little tweaking of the light timing (I cannot tell from the data, as I do not have the old timing). 2. Crosswalk by Dandi -lyons on Franklin at the east side of Main is going to be a long term item, as MassDOT cannot install the crosswalk without a sidewalk and handicap ramp on the Dandi -lyons side. We will need to look for this in the long term actions report when it is issued. 3. The No Trucks issue is on Reading to provide data .... I was not aware until today that Jeff cannot approve (must be MassDOT headquarters). This will require effort from our Engineering operation to do traffic counts, etc. and submit to MassDOT Headquarters... not District 4 that is doing the safety changes. 4. Long term solutions are much more extensive (not provided as of yet, but noted in Jeffs email below) and probably a few years away from funding and implementation. I am glad that Jeff has already started this process as well. He has been terrific throughout !! Timing: Based on Jeff Gomes getting short term funding, hopefully next week, he is looking to at least one - two months to get the short term changes in place. I'm betting on something by early November and will be pleasantly surprised if it is better. He is working very hard to get this done and funded, but it must fit with other District 4 priorities as well. NOTE .... all this is preliminary and subject to change. But for the time being, just getting item #I above short term, in my opinion, is very significant and if it goes forward, should be very positive from the left turn safety perspective. We need to be sure item #2 ... the added crosswalk... is included in any long term report. Item #3 will now need to get into the work queue at our Engineering operation. Remember, all this is preliminary and Unofficial !!! I sincerely appreciate Jeff sharing this data and his fast actions. I hope I have interpreted things correctly. Frederick Van Magness SR 243 Franklin St., Reading, MA 01867 781 - 944 -0537 Begin forwarded message: From: " Gomes, Jeffrey R (DOT)" <jeffrey.r.gomes @state.ma.us> 1 9 Subject: RE: Reading Main and Franklin Intersection Date: July 29, 2013 10:41:33 AM EDT To: "'Frederick Van Magness "' <vanmagness @verizon.net> Cc: "Amendola, Christine (cagnone @ci.reading.ma.us)" <cagnone @ci.reading.ma.us> Fred, You certainly know how to apply the pressure! It reminds me of how I'm applying pressure to the District to make this project happen. I am attaching for you my design which I am trying to get approved for funding. I had initially looked at split phasing which was asked for in the letter but decided that this approach is the best design for short term funding. The changes would be shifting the lanes to be more centered and opposing the left turns, while making them exclusive and protected only, which is the right approach to the crash history this intersection has (see attached collision diagram). Operationally the intersection will run decent while on the safety side we can expect the crashes to reduce greatly. I'm adding Officer Amendola to this email so the PD can make use of the collision diagram info. Long term we are looking at grading, drainage, sight distance, sidewalks, widening and moving utility poles as possible improvements. I have also already started this process which takes a great deal longer to get additional funding. Remember, the attached design is not an official release for construction and is subject to change. It is a progress print which I am trying to upgrade to construction- ready. Please let me know if you have any questions, thanks. - - - -- Original Message---- - From: Frederick Van Magness [mailto:vanma neg_ss(a)verizon.net] Sent: Thursday, July 25, 2013 6:00 PM To: Gomes, Jeffrey R.(DOT) Subject: Re: Reading Main and Franklin Intersection Hi Jeff, You ARE a man of your words!! Thanks for the followup. I understand things can move slower than we desire. It is hoped that substantial improvements can be in place before school starts on August 28, although delays in funding could complicate things. So your press for an earlier funding meeting is important and appreciated. However, I would like to see your report/recommendations, even though the funding is not finalized. I can certainly deal with the issue of unfunded recommendations. As you know, we have had three significant issues on our radar screen..... obviously the left turn issues on Main St., a crosswalk on the easterly side of Franklin, and reinstatement (it has been in place since before 1985 but recently removed) of the truck exclusion for the entire length of Franklin.... east and west. I'm sure your professional study may have included a much larger set of recommendations (long and short term), as we are not engineers. I think the trucking exclusion can be handled as a paperwork approval in your office, so I expect that to be a minor issue that can happen forthwith and not needing any funding from the state. Nonetheless, since the study and recommendations are complete pending funding allocations, I would really appreciate having a copy of your recommendations that I can forward along to my group as a sign of real progress.... and can certainly treat it as a draft subject to funding if you so desire. Sincerely, Fred On Jul 25, 2013, at 2:13 PM, " Gomes, Jeffrey R (DOT)" <jeffrey.r.gomes @state.ma.us> wrote: Fred, Not much to report but I wanted to get back to you today as I said I would. Unfortunately the meeting was pushed until the week of August 4th and it pains me to see this happen. What I can tell you is that I'm applying pressure to make this project a priority so it's not going to go away. It's not happening as fast as I had hoped, but I'm glad we'll be able to address it. I'm doing everything I can on my end; I appreciate you hanging in there. Please let me know if you have any questions, thanks. 9 LeLacheur, Bob From: Gomes, Jeffrey R.(DOT) < Jeffrey.R.Gomes @dot.state.ma.us> Sent: Wednesday, July 24, 2013 1:14 PM To: 'Frederick Van Magness' Cc: Zambouras, George; LeLacheur, Bob; Jones Rep. Bradley; Dwyer Rep. James Subject: RE: Reading Main and Franklin Intersection Hi Fred, Thanks for bearing with me as I've been out sick the past couple of days. Hope you're having a great summer so far. My analysis and design are already complete, I am in the process of getting approval for expending funds from multiple contracts to implement the short -term improvements. I expect that the meeting will happen tomorrow so I'll be able to follow up with you after that. Thank you for your patience. - - - -- Original Message---- - From: Frederick Van Magness [mailto:vanmagness @verizon.net] Sent: Monday, July 22, 2013 11:02 AM To: Gomes, Jeffrey R.(DOT) Cc: Zambouras George; LeLacheur Bob; Jones Rep. Bradley; Dwyer Rep. James Subject: Reading Main and Franklin Intersection Good Morning Jeff, George Zambouras has been keeping me up to date with your progress concerning this intersection. On July 10th, he forwarded me your email wherein it looked like you would have recommendations later that week and might be even implementing things last week. I have heard nothing since the 10th from George and just learned this morning that he is out until July 29th. I have a lot of anxious people who we are keeping up to date on your efforts and we had expected we would see something early last week at the latest. If possible and in George's well earned vacation absence, could you forward to me the draft recommendations for the safety improvements you are recommending at this intersection. I would like to get them distributed to my group of concerned folks just as soon as possible. Thanks in advance for all you have done to help correct this problem. I feel confident that the safety situation will get fixed this time around based on your personal involvement. Sincerely, Frederick Van Magness Sr 243 Franklin St., Reading, MA 01867 781 - 944 -0537 15% 10% 5% 0% 6% J Crash Data Summary Tables and Charts Main Street (Route 28) and Franklin Street, Reading, MA 6% O N D Crash Summary Data Template rev 11 -1 -12 1 of 2 2 7/29/2013 CRASH DAY OF WEEK 30% i 20% E 16% 16% 14% 10% 12% 10% 6% - 0% Monday Tuesday Wednesday Thursday Friday Saturday Sunday CRA gg ME OF DAY 30% _ - - - - - - - -- - _ 20% - 12 %10% 10% 6% 8% 4 %° 4% ° 2 /o 0% 0% 0% 0% - 6AM- 8AM- 10AM- 12PM- 2PM- 4PM- 6PM- SPM- 10PM- 12AM- 2AM- 4AM- SAM 10AM 12PM 2PM 4PM 6PM 8PM 1oPM 12AM 2AM 4AM 6AM CRASH MANNER OF COLLISION 60% - 20% o fl 0% 2% ° 0% ° { 0% 0% Single Rear -end Angle Sideswipe, Sideswipe, Head on Rear to Unknown Vehicle same opposite Rear Crash direction direction Crash Summary Data Template rev 11 -1 -12 1 of 2 2 7/29/2013 Crash Data Summary Tables and Charts Main Street (Route 28) and Franklin Street, Reading, MA CRASH LIGHT CONDITION 100% 80% - 60% - - -- 40% - -- 20% o 0 00/0- o 0 0% Daylight Dawn Dusk Dark - Dark - Dark - Other Unknown Lighted Roadway unknown Roadway not lighted roadway lighting 0 80% 60% 40% 20% 0 °/ CRASH WEATHER CONDITION 100% _.- 14% ! 78% 0% 0 0% 0% 0% 0%------00/0----1 l 80% 60% 40% 20% 8 °!0 14% - -- - -_ - -_ - 0% 0% 0% 0 %0 0 % 0 % 0 % 0% U 7 O 0 = C Y N E m C O U) o U E 'ro ai p o N -n c U) � n� me co ) Zc - u CRASH ROAD SURFACE 100 ° / 0 80% 60% 40% 20% 0 °/ 0 Dry Wet Snow Ice Sand, mud, Water Slush Other Unknown dirt, oil, (standing, gravel moving) CRASH DRIVER AGES 30% 20 % ° 18% 19% 21% - 12% 9% 9% I 10% -$% 6% i -- -- 15 -20 21 -29 30 -39 40 -49 50 -59 60 -69 70 -79 80+ Crash Summary Data Template rev 11 -1 -12 2 of 2 v 7/29/201 14% ! 0% 0 0% 0% 0% 0%------00/0----1 0 Dry Wet Snow Ice Sand, mud, Water Slush Other Unknown dirt, oil, (standing, gravel moving) CRASH DRIVER AGES 30% 20 % ° 18% 19% 21% - 12% 9% 9% I 10% -$% 6% i -- -- 15 -20 21 -29 30 -39 40 -49 50 -59 60 -69 70 -79 80+ Crash Summary Data Template rev 11 -1 -12 2 of 2 v 7/29/201 3 lN31V" Nz 9zp � F Paz 4 G u w g a � 0 � I � I � I I ® 1 1 I I I �I I I I I I m I I I I I I I I ® � I I I � I �d i 8 LLT ova 3NIW�IVW S BDIE: K THE A—D — OF WAY FOR ANY MAX 1 TO OPERATE MON. -FAIL 1: OOAM LO 9:OpAY TRAFFIC MOVEMENT G 10 REMMN IN [[FFECL AX 1 LO OPERATE A ALL OTHER TIMES TT_ _NEXT CALLED vNA3E. M SKDNAL DKATON FOR THAT TRARIC MOVEMENT SHALL vNA5E5 J AND 1 ARE HOT USED. NOT CHANGE DURING THE CLEARANCE INTERVAL. TRAFFIC SIGNAL RECONSTRUCTION LIST OF MAgR ITEMS mm.mmm,m�m�m�m�am�m�®' 1 IAN NAL HEAD - 12 LEO 2 5 LOUVERED-NCKPI-ATES .R LF SPAN Wlfl MES NGER CABLE 1 NAL H A -WAY, L A OW NIMCATXMNS, 17 LED 1 SIGNAL HEAD t -WAY. ALL INDICATION; 1] LED 11 WIRE LOOPS INSTALLED IN ROADWAY 2-CHANNEL LOOP DETECTOR AMPLIFIER A5 PNESENQ °DIES/ PARALLEL D 4 PREXIFSEDR END�0. SERIES PLUS ALL MISC, EQUIPMENT, CABLE AND INCIDENTALS NECESSARY TO PROMDE A COMPLETE OPERATING TRAFFIC CONTROL SIGNAL. tart 0 12 TRAFFIC SIGNAL RECONSTRUCTION LIST OF MAgR ITEMS mm.mmm,m�m�m�m�am�m�®' 1 IAN NAL HEAD - 12 LEO 2 5 LOUVERED-NCKPI-ATES %% LF SPAN Wlfl MES NGER CABLE 1 NAL H A -WAY, L A OW NIMCATXMNS, 17 LED 1 SIGNAL HEAD t -WAY. ALL INDICATION; 1] LED 11 WIRE LOOPS INSTALLED IN ROADWAY 2-CHANNEL LOOP DETECTOR AMPLIFIER A5 PNESENQ °DIES/ PARALLEL D 4 PREXIFSEDR END�0. 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ALL INDICATION; 1] LED 11 WIRE LOOPS INSTALLED IN ROADWAY 2-CHANNEL LOOP DETECTOR AMPLIFIER A5 PNESENQ °DIES/ PARALLEL D 4 PREXIFSEDR END�0. SERIES PLUS ALL MISC, EQUIPMENT, CABLE AND INCIDENTALS NECESSARY TO PROMDE A COMPLETE OPERATING TRAFFIC CONTROL SIGNAL. ALL TRAFFIC SIGNAL EQUIPMENT SMALL BE LOCATED ON SIDEWALK SUCH THAT A MINIMUM W IN. WIDE UNOBSTRUCTED PATH OF TRAVEL IS MAINTAINED THROUGHOUT THE PROJECT. *N ALL OVERHEAD SIGNAL HEADS SHALL BE FIXED MOUNTED AND ALL SIGNALS SHALL HAVE LOUVERED BACKPLATES AND LE.D LENSES. READING MAIN ST. (RTE 28) d FRANKLIN ST, TRAFFIC SIGNS, SIGNALS d PAVEMENT MARKINGS SIGN LEGEND �x�mo•�- SIZE OF SIGN, m�smm� WIDTH HEIGHT SP -1 3 0 A2 PRESENCE SER£5 ALL OVERHEAD SIGNAL HEADS SHALL BE FIXED MOUNTED AND ALL SIGNALS SHALL HAVE LOUVERED BACKPLATES AND LE.D LENSES. READING MAIN ST. (RTE 28) d FRANKLIN ST, TRAFFIC SIGNS, SIGNALS d PAVEMENT MARKINGS SIGN LEGEND MUTCD NUMBER SIZE OF SIGN, TEXT WIDTH HEIGHT SP -1 3 0 A2 PRESENCE SER£5 SEE MARI ON UNIFORM TRAFFIC CONTROL DEUCES (MUTCD) 2009 AND MASSACHVSETTS DEPARTMENT OF TRANSPORTATION STANDARDS FOR LATEST SPECIFICATIONS ON TEXT, DIMENSIONS. COLOR AND NOMENCLATURE. DETECTOR DATA .1. ID. N0. SECTIONS N0. K CALL CALL —ATON ® t/8Hi 3 0 A2 PRESENCE SER£5 0 A5 PNESENQ °DIES/ PARALLEL D 4 PREXIFSEDR END�0. SERIES ® tart 0 12 PRESENCE EXIEND.OA 5[nCS Res PRESENCE SERIES vRESENLE SERIES/ A AUEL ® t/eMl 3 0 FXTEND.0. SERFS t /8MI 3 0 vq[SCN E EXTEND.. SERIES A 5S OT Highway Dhftlon 13 FRANKLIN STREET SYMBOLS —► Moving Vehicle ► Backing Vehicle 10 Non—Involved Non — Involved Vehicle Pedestrian Bicycle Animal A Parked Veljicle ❑ Fixed Object 39, 48 � �1�4' TYPES OF CRASH SEVERITY READING, MA Head an —�� Rear End O LOCATION: Intersection of Main Street (Route 28) and Franklin Street — Angle Injury Turning Movement O REGION: 4 Sideswipe Fatal TIME PERIOD ANALYZED: March 2010 — December 2012 H u C li Out of Control SOURCE OF CRASH REPORTS: Rwdxp Police Deportment DATE PREPARED: June 17, 2011 Night Time Crash PREPARED BY: CP 35 ENTRANCE TO 37 HOME GOODS 1329 Main Street 43, 47 11 W K rn N OZ °' m _> D 0 o O Z � DO N N rn O m K 7 2, Q 5, 6, 14, 15 21,24, 27, © 29 8,9, ®, D 17, 18 19, 20, 25, 6, 30, 040.91 46 49 26 42 41 D Z ti M M N 12, 32 3 14 45 38 *NOT TO SCALE —' 23 1 ENTRANCE TO DANDI LYONS ICE CREAM AND FLOWERS 1331 Man St BRACKETT & LUCAS COUNSELORS AT LAW 19 CIDAR S IRH r WoRcI -.s I ER, MA 01609 508- 799 -9739 GARY S. BRAcKI :I r FAx 50B- 799 -9799 gsbrackett(ci�brackettlucas.com July 24, 2013 Robert W. LcLacheur, Jr. CFA Town Manager Town of Reading 16 Lowell Street Reading, MA 01867 RE: Judy Barolak Request for "Amended" Beer and Wine License *'Paint and Sip" Business Dear Bob: You have requested that 1 review a proposal by .Judy Barolak for a beer and wine license (on premises), with the exclusion of' food, fior a so- called "Paint and Sip" business. Ms. Barolak plans to offer painting classes, both as pre - scheduled events and private events, at which beer and wine would be served, without any food, to the participants. Ms. Barolak cited an example in the City of Newton for this concept. You have asked whether the proposal would set a precedent for future liquor licenses in Reading. 1 have reviewed the Board of Sclectmen Policies, Article 3 "Licenses" regarding this issue. That policy specifically requires service of food in establishments with liquor licenses. In my opinion, granting the type of license sought by Ms. Barolak would set a precedent. If the Selectmen wanted to consider developing this type of license category, it would be necessary to amend the policy. I would recommend that, if the Selectmen wanted to pursue this matter, a study be made of other communities to determine if they allow this type of license, the types of local regulations which have been adopted and any conditions which have been imposed on these licenses. For your information, I did speak with Newton Assistant City Solicitor Maura O'Keefe regarding the "Paint Bar" example. She represents the Newton Licensing Commission and she advised me that the Commission had some concerns regarding allowing service of alcohol without food. To address those concerns, they required the applicant to provide food service on the premises during the hours of operation. Since the facility did not have a kitchen, the applicant was required to contract with a caterer to provide the food. In lv� Robert W, LeLacheur, Jr. CFA July 24, 2013 Page 2 addition, as a condition of the liquor license, it was specified that each painting class was lirnited to two hours and only two drinks could be served per person, per class. No alcohol could be provided to persons who were not class members. I have attached copies of the liquor license and t'xad establishment permit for your information. Please advise if l may be of any further assistance in this matter. Very tr . y yours, Gard S. rackett OSl3'dsh Enclosures cc: .lames W. Cormier. Police: Chief (via email) $I LICENSE NO.1.76 A.LC(JHOLIC BEVERAGES THE LICF,NSING BOARD OF THE CITY OF NEWTON MASSACHUSETTS HEREBY GRANTS A GENERAL ON PREMISE S CLUB LICENSE _License to Expose, Keep for Sale, and to Sell Wines and Malt Beverages To Be Drunk On the Premises 'Ib The Paint Bar. LLC dba THE PAINT BAR Jill Kerner.Schon, Manager _ on the following described premises 823 Washington St., Newtonville. Approximately 1,255 sq. fl. on the main story.of a one-story masoiuy building. entrance on Washin ton Street; rear entrancc leading to back alley-.and entrance to basement from door off of rear alley. Rostroom on main floor, storage in basement. SEATS: 30 This license is granted and accepted upon the express condition that the licensee shall, in all respects, conform to all the. provisions of the Liquor Control Act, Chapter 138 of the General Laws, as ainended, and any rules or regulations made thereunder by the licensing authorities. This license expires December 31, 2013 unless earlier suspended, cancelled or revoked. IN TESTIMONY WHERE, OF, the undersigned have hereunto affixed their official signatures this day of January 1, 2013. The Hours during Which Alcoholic Beverages may be sold are: Weekdays 9 A.M. to I I P.M. No sales /service prior to 11. A.M. on Sundays. L.i.cense may be exercised after 11 AM. on Mernorial Day, Christmas Day and other legal holidays when classes are held. l2ESTRiC'l'I;ONS: 1.) Each class is two hours long only.� 2.) Only two drinks allowed per person per each two hour class, 3.) Price per glass will be $5.00. Service of Alcohol for Class Members Only. LICENSING BOARD THIS LICENSE SHALL BE DISPLAYED ON THE PRFMISES IN A CONSPICUOUS POSITION WHERE IT CAN EASILY BE READ dpj W CITY OF* NEWTON Health Department Permit 1294 Centre Street , Newton Centre, Massachusetts 02459 • -617-552-7058 Fax: 617-552-7063 FOOD ESTABLISHMENT In accordance with 105 CMR 590.00 (Chapter 10) of the State Sanitary Code. Pen-nit Type: Permit No, FSK 4199 The City of Newton Health Department does hereby grant this permit to: Narne THE PAINT BAR I Address 823 WASHINGTON STREET NEWTON NIA 02460 C"Ornment: JILL KERNER SCHON, LEVEL I Issue Date: j Expiration Date 0 Food Service.Establishment Retail Food Service 01/01/2013 12(31/2013 Milk Six Month Permit Residential Kitchen Mobile Food Unit Temporary Food Vendor Caterer Health Department Agent Beds(Nursing Home) C3 Other NON-TRANSFERABLE, POST CONSPICUOUSLY (9 LeLacheur, Bob From: Jbarolak <judybarolak @gmail.com> Sent: Thursday, July 25, 2013 1:16 PM To: Gary S. Brackett Cc: LeLacheur, Bob Subject: Re: Paint and Sip /Reading Hello Gary, Thanks for the quick reply. Yes, the Paint Bar in Newton offers pre - packaged snacks for sale (no hot or plated food). I, too, in my proposal offered the same stipulation. Thank you, Judy judy barolak On Jul 25, 2013, at 12:35 PM, "Gary S. Brackett" <sbrackett(a,brackettlucas.com> wrote: Judy, I tried to call you earlier today but I was unable to leave a voicemail. I did have a chance to speak with Maura O'Keefe, an attorney in the Newton Law Department who works with the Licensing Commission. She advised me that the Paint Bar was required to serve food as a condition of their wine and malt license. I am attaching copies of the liquor license and food permit that were issued. I have advised Bob LeLacheur that, if the Selectmen want to consider the category of license you are proposing, where beer and wine is served without food, they would need to study this issue to determine if they want to amend the License Policy. I suggested that they would want to review such policies in other communities as part of that study. I understand that Bob will be presenting a report to the Selectmen next Tuesday. Please give me a call at your convenience to discuss this further. Regards, Gary Gary & Brackett, Esquire BRA CKETT & L UCA S 19 Cedar Street Worcester, MA 01609 (Tel) 508- 799 -9739; (Fax) 508- 799 -9799 Phis message is intended only for designated recciptient(s). It may contain confidential or proprietary information and may be subject to the attorney- client privilege or other confidentiality protections. If you are not a designated recipient. you may not review. copy or distribute this message. If you received this in error, please notify the sender by reply email and delete this message. From: Jbarolak [mailto judybarolak gmail.com] Sent: Thursday, July 25, 2013 8:26 AM To: Gary S. Brackett, Esquire Subject: Re: Paint and Sip /Reading 9 LeLacheur, Bob From: Cormier, Jim Sent: Wednesday, July 24, 2013 12:24 PM To: Gary S. Brackett; LeLacheur, Bob Subject: RE: Paint & Sip Thank you Gary, Those were the same concerns we had regarding the food service aspect. Jim Chief James W. Cormier Chief of Police Town of Reading 15 Union St. Reading, MA 01867 JCormier @ci.readine.ma.us 781 - 944 -1212 FBINAA 233 This message contains information which may be confidential and privileged. Unless you are the addressee (or authorized to receive for the addressee), you may not use, copy or disclose to anyone the message or any information contained in the message. If you have received the message in error, please advise the sender by reply e-mail, and delete or destroy the message. Please let us know how we are doing - fill out our brief customer service survey at http://readingma- survey. virtualtownhall. net /survey /sid /ccc2fO35993bd3cO/ From: Gary S. Brackett [ mailto: gsbrackett(a)brackettlucas.com] Sent: Wednesday, July 24, 2013 10:43 AM To: LeLacheur, Bob Cc: Cormier, Jim Subject: Paint & Sip :.. Attached is my report on the Paint & Sip matter. For your information, I told Judy Barolak I would give her a call when I got a response from Newton to advise of my findings. I assume that is okay with you. Regards, Gary Gary S. Brackett, Esquire BRACKETT & LUCAS 19 Cedar Street Worcester, MA 01609 (Tel) 508- 799 -9739; (Fax) 508- 799 -9799 3 Good morning Gary, Just checking in for any update and the possibility of a presentation scheduled for the Reading B.O.S. on July 30th. Thank you, Judy judy barolak On Jul 14, 2013, at 11:58 AM, "Gary S. Brackett, Esquire" <gsbrackett a,brackettlucas.com> wrote: Judy, thanks for your memo and the summary of your efforts to date in support of your proposal for a new class of alcoholic license in Reading. As I explained, I will prepare a report for Bob LeLacheur after I collect the information from Newton. I will certainly keep you posted as to my progress. Thank you for your courtesy and cooperation in this matter. Regards, Gary <mime - attachment> <Paint Bar Food Permit.pdf> <Paint Bar Alcohol license.pH> ( 1 3 LeLacheur, Bob From: Gary S. Brackett, Esquire <gsbrackett @brackettlucas.com> Sent: Friday, July 12, 2013 4:33 PM To: LeLacheur, Bob Subject: Paint & Sip License I spoke with Judy Barolak this afternoon and she mentioned that she had received an e -mail from you. I explained that her proposal would require the Selectmen to consider allowing a new category of license in Reading to allow the serving of alcohol without food. Such a category would require amendment to the current Board of Selectmen's License Rules and Regulations and the category would require a set of criteria to insure consistency. I also explained that I have been in contact with Assistant City Solicitor Ouida Young of the Newton Law Department regarding the "Paint Bar" in that city. She has referred my request to Attorney Maura O'Keefe of that office who is counsel to the Newton Licensing Commission. As soon as I hear back from Attorney O'Keefe, I will provide you with an update of our recommendations. I will diary this so as to get you a report you can share with the Selectmen for their July 30, 2013 meeting. Call me in the interim if you have any questions. Regards, Gary Gary S. Brackett, Esquire Brackett & Lucas 19 Cedar Street Worcester, MA 01609 (t) 508- 799 -9739 (f) 508- 799 -9799 GSBrackett n,BrackettLucas.com This message is intended only for designated recipient(s). It may contain confidential or proprietary information and may be subject to the attorney - client privilege or other confidentiality protections. If you are not a designated recipient, you may not review, copy or distribute this message. If you receive this in error, please notify the sender by reply email and delete this email. Thank you. 1 (9 LeLacheur, Bob From: Sent: To: Subject: Zager, Jeff Thursday, July 25, 2013 11:37 AM LeLacheur, Bob FW: input on upcoming meeting t- Bob: FYI- just to keep you in the loop. Jeffrey T. Zager 16 Lowell Street Reading MA 01867 Tel: 781 -942 -9077 Fax: 781 -942 -9081 Please let us know how we are doing - fill out our brief customer service survey at http://readingma- survey. virtualtownhall. net /survey /sid /19ab55aed08fbc96/ web: www.readinjzma.gov jzager(d�dreading ma.us From: Malonson, Debby Sent: Thursday, July 25, 2013 11:18 AM To: DeBrigard, Mike; Farrukh Najimi; Jennifer Driscoll; Kendal Stackhouse; Kurt Habel; Richard Wetzler; Terence Selle; Thomas Gardiner; William Sullivan Cc: Zager, Jeff Subject: input on upcoming meeting Good Morning All: We are looking to set up a meeting for the Town Forest Committee to meet and would like your input on a preferred date. The suggested dates are August 5, 6, or 7th 2013 to be held at Town Hall in the Conference Room. Please let me know at your earliest convenience which date works best. Thank you in advance Debby Here is a copy the draft agenda: Proposed Dates August 5, 6, 7 (pending members' availability) Draft Agenda (as proposed by R Wetzler, 7/16/13) 1. Update on Committee membership 1 2. Election of new Chair by voting members of the Committee (S 3. Subcommittee Reporting a. Update on forest health b. Opportunities for Reading citizen participation on sub - committees 4. Forest Rules and Regulations: Overview a. Brief summary of progress to -date b. Prospective benchmarks for 2013 -2014 c. Focal opportunities, concerns, proposals 5. Forest Rules & Regulations: Today's Focus on Dog Walking a. "Eyes on the prize:" RTF as a successful model of multiple use b. Concerns recently addressed to RTF Committee i. Report re child having to climb tree to avoid attack by pit bull [11 ii. Interference with bird watching j21 c. Challenge: reducing dog encounters with non dog - walkers i. Proposals to delineate proportions of forest as: • Leash -free zones • Leash -on zones • No dog zones ii. Proposal for a "dog park" [31 e.g.: • adjacent to, but beyond, forested area • as fenced enclosure of portion of field by former water treatment facility d. Clarifications and discussion by members and visitors [11 see also notes from 2012 survey of RTF users [21 see letter from Dave Williams L11 see Dartmouth example suggested by Selectman John Arena De66y _.` llalonson DPW Administration Town of Reading 16 Lowell St Reading MA 01867 (P) 781 - 942 -9077 (F) 781 - 842 -5441 www.readingma.gov Please fill out our brief customer service survey at: http:// readingma- survey.virtualtownhall. net /survey /sid /19ab55aedO8fbc96/ Town Hall Hours: Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m. Tuesday: 7:30 a.m. - 7:00 p.m. Friday: CLOSED Road Paving Update 7 -25 -13 1. Batchelder Road Road paving complete 2. Boswell Road Road paving complete 3. Browning Terrace Road paving anticipated week of July 29 4. Charles Street Road paving complete 5. Hanscom Avenue (Weston Rd to Hartshorn St) Road paving complete 6. Hartshorn Street Road paving complete 7. Haverhill Street (Wakefield St to N. Reading town line) Road paving complete, Some driveway aprons still to be repaired - anticipated week of July 29 8. Howard Street (Summer Ave. to Sigsbee Ave) Road paving complete, Driveway apron paving expected to be completed week of July 29 9. Irving Street Road paving complete 10. Longfellow Road Road paving complete 11. Oakland Road Curbed island at Birch Meadow Drive installed, handicap ramps expected to be completed by Tuesday (7/30), final paving of road not yet scheduled by Contractor 12. Overlook Road Road paving complete, Driveway apron paving expected to be completed week of July 29 13. Springvale Road (Overlook Rd to 300'E of Overlook Rd) Road paving complete, Driveway apron paving expected to be completed week of July 29 14. Tennyson Circle Road paving anticipated week of July 29 15. Tennyson Road Road paving anticipated week of July 29 16. Tower Road (Winthrop Ave to Bancroft Ave) Road paving complete 17. Wadsworth Road Road paving anticipated week of July 29 18. Weston Road (Parkview Rd to Bancroft Ave) Road paving complete 19. Whittier Road Road paving anticipated week of July 29 20. Winthrop Avenue Road paving complete *Weather permitting, the Contractor is expected to complete all loaming and seeding within the next 2 to 3 weeks. AN ACT VALIDATING THE RESULTS OF THE ANNUAL ELECTION HELD IN THE TOWN OF READING ON APRIL 2, 2013. Be it enacted by the Senate and House of Representatives in General Court assembled, and by the authority of the same, as follows: Whereas, The deferred operation of this act would tend to defeat its purpose, which is to validate the actions taken by the town of Reading at its annual town election held on April 2, 2013, therefore it is hereby declared to be an emergency law, necessary for the immediate preservation of the public convenience. SECTION 1. Notwithstanding any general or special law to the contrary, all acts and proceedings taken by the town of Reading at the annual town election held on April 2, 2013 and all actions taken pursuant thereto are hereby ratified, validated and confirmed, notwithstanding any failure to include the date, time and place of said election in the posted warrants for said election. SECTION 2. This act shall take effect upon its passage. AM 22718613.1 17P .rte Comparable Communities Retiree Liabilities % of per capita income Unfunded Health Care Unfunded Pension FY12 Budget ($million) 2010 per capita income ($000s) FY12 Avg Property tax bill 1 Andover 14% 10% 4% $ 144.4 $ 62.6 $ 7,786 2 Bedford 11% $ 77.2 $ 48.9 $ 7,883 3 Belmont 7% 3.5% 3.5% $ 100.0 $ 65.3 $ 9,964 4 Burlington 15% $ 115.8 $ 34.5 $ 4,403 5 Canton 13% $ 85.0-.$ 45.7 $ 5,526 6 Danvers 25% 20% 5% $ 98.7 $ 32.8 $ 4,883 7 Dedham 10% 8% 2% $ 98.0 $ 38.5 $ 5,770 8 Lynnfield 8% $ 43.3 $ 53.0 $ 7,380 9 Mansfield 9% $ 85.3 $ 37.9 $ 5,164 10 Marshfield 9% $ 84.6 $ 37.8 $ 4,480 11 Milton 9% 7% 2% , $ 91.6 $ 55.4 $ 7,321 12 Natick 11% 8% 3% $ 131.0 $ 46.9 $ 6,015 13 North Andover 14% $ 90.5 $ 47.9 $ 6,350 14 North Reading 651. $ 57.3 $ 45.1 $ 6,473 15 Shrewsbury 8% 6% 2% $ 104.4 $ 41.3 $ 4,139 16 Stoneham 16% 12% 4% $ 66.8 $ 33.6 $ 4,908 17 Tewksbury 18% $ 101.3 $ 30.6 $ 4,712 _ 18 Walpole 6% $ 80.5 $ 43.4 $ 5,740 19 Westborough 6% $ 93.7 $ 46.9 $ 7,790 20 Westford 6% $ 97.2 $ 47.7 $ 6,901 21 Wilmington 18% $ 78.7 $ 34.5 $ 4,343 AVERAGE 10.2% 3.2% $ 91.7 $ 44.3 $ 6,092 READING 13% 9% 4% $ 88.8 $ 44.1 $ 6,290 A couple of other communities: Needham (AAA) 3% 1.5% 1.5% $ 136.7 $ 76.3 $ 8,075 Melrose 21% 16% 5% $ 81.7 $ 37.2 $ 5,093 Wakefield 22% 18% 4% $ 80.9 1 $ 35.5 $ 4,769 .rte LEGAL NOTICE TOWN OF READING To the Inhabitants of the Town of Reading:- Please take notice that the Board of Selectmen of the Town of Reading will hold a• public hearing on. July 30, 2013 at 8:00 p.m. in the Selectmen's Meeting Room, '16 Lowell Street,. Reading, Massachusetts oh: Issuance of Stock, New Officer/Director, New Stockholder and Transfer of Stock for Bertucci's Restaurant Corp. at 45 Walkers. Brook Drive. A copy of the proposed document regarding this topic Is available in the Town Manager's office, 16 Lowell Street, ,Reading; MA, M -W- Thurs from 7:30 a.m. = 5:30 p.m., Tues from 7;30 a.m * - 7 :00 p.in. and Is attached to the hearing notice on the website at . www readingma.gov All-Interested parties are inVited to attend the .hearing,. - or may submlt their. cbm- meets in writing or by emali . prior to 6:00 p.m. on July 307 2013 to townmanagerG ci.reading.ma. By order of �J Robert W. LeLacheur Town Manager 7/9 Board of Selectmen Meet he — August 21, 2007 —Page 66 A motion by Anthony seconded by Tafoya that the Board of Selectmen, having reviewed the issue of the ownership of the parcel of land initially intended as a continuation of Tower Road east of Bancroft Avenue, have determined that the Town of Readine has no interest in constructing a continuation of Tower Road and, therefore. has no objection • to the abutting property owners eoina through the necessary legal process and securine title to those lands so described was approved by a vote of 3 -0-0. Review Request to Vacate a Portion of Robert Road — The Town Manager noted that the property is off Lowell Street. The abutting property owners share and maintain. He needs to get staff recommendations. John Sousa of 20 Parknian Road noted that he. and his neighbor keep their boats on this land. He also noted that paper roads were more popular a few years ago when there were no sidewalks on Lowell Street. Selectman Camille Anthony indicated that she would like a response from the Fire, Department. Selectman Ben Tafoya suggested noticing everyone in the neighborhood and then hold a hearing. The Board took no action at this time. MWRA Sewer Debt Authorization — The Assistant Town Manager noted that there were forms for the Board to sign to authorize sewer debt. A motion by Anthony seconded by Tafoya to approve entering into and executing a Financial Assistance Agreement and a Loan Agreement with the Massachusetts Water Resources Authority (the "MWRA ") and any other agreements as may be deemed necessary in connection with the issue and sale of an interest free. loan in the aggregate principal amount of $44,330 Sewer Bond (the "Bond") to MWRA; That the Bond is authorized pursuant to Chapter 44, Section 7(1), of the General Laws, as amended and supplemented, and being a portion of the $380,000 Sewer Bonds authorized by a vote of the Town duly adopted under. Article 17 at the 2007 Annual Town Meeting, inclusive, was approved by a vote of 3 -0-0. Discuss Number of Constables — The Town Manager noted that the Town has five Constables and the Selectmen can appoint up to five. He suggests reducing to two or three. Constables post the Warrant for Town Meeting and occasionally deliver unsigned Certified Mail for the Town. A motion by Anthony seconded by Tafoya to change the number of Constables to three through attrition was approved by a vote of 3-0 -0. 0 CONSTABLE Term Three years Anointing Authority Board of Selectmen Number of Members Three current — Selectmen may appoint up to five per Charter. Meedugs Not applicable Authori Reading Home Rule Charter — Section 3 -2 Massachusetts General Laws, Chapter 41, Sections 91A -95 Pu&pose A Constable who has given bond of not less than $5,000 may service any writ or other process in a personal action in which the damages are laid at a sum not exceeding $1,500 and any process in replevin in which the subject matter does not exceed in value $2,500. In addition, Constables shall serve warrants and processes in criminal cases. They shall serve all wanrants.and processes directed to them by the Board of Selectmen for notifying Town Meetings or for other purposes. They may serve by copy, attested by them, demands, notices and citations. A Constable, in the execution of a warrant or writ directed to him/her, convey prisoners and property in his/her custody under such process beyond the limits of his/her town, the justice who issued it or to the jail or house of correction in his/her county. If a warrant is issued against a person for an alleged crime committed within any - town, any Constable thereof to whom the warrant is directed. may apprehend him in any place in the Commonwealth. May 31, 1991 DRAFT 2013 Special Town Meeting Monday, September 16, 2013 WARRANT OUTLINE REVISED 07/28/2013 Art. Mover/ Moderator # Article Description S onsor Comment Notes 7/28/2013 (Y COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. Officer's Return, Reading: By virtue of this Warrant, I, on , 2013 notified and warned the inhabitants of the Town of Reading, qualified to vote on Town affairs, to meet at the place and at the time specified by posting attested copies of this Town Meeting Warrant in the following public places within the Town of Reading: Precinct 1 J. Warren Killam School, 333 Charles Street Precinct 2 Reading Police Station, 15 Union Street Precinct 3 Reading Municipal Light Department, 230 Ash Street Precinct 4 Joshua Eaton School, 365 Summer Avenue Precinct 5 Reading Library, Local History Room, 64 Middlesex Avenue Precinct 6 Barrows School, 16 Edgemont Avenue Precinct 7 Birch Meadow School, 27 Arthur B Lord Drive Precinct 8 Wood End School, 85 Sunset Rock Lane Town Hall, 16 Lowell Street The date of posting being not less than fourteen (14) days prior to September 16, 2013, the date set for Town Meeting in this Warrant. I also caused a posting of this Warrant to be published on the Town of Reading website on 12013. , Constable A true copy Attest: Laura Gemme, Town Clerk 9 TOWN WARRANT O� OFRFgo' tic N' b sJ8.Inco 0P� COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. To any of the Constables of the Town of Reading, Greetings: In the name of the Commonwealth of Massachusetts, you are hereby required to notify and warn the inhabitants of the Town of Reading, qualified to vote in elections and Town affairs, to meet at the Reading Memorial High School Performing Arts Center, 62 Oakland Road, in said Reading, on Monday, September 16, 2013, at seven -thirty o'clock in the evening, at which time and place the following articles are to be acted upon and determined exclusively by Town Meeting Members in accordance with the provisions of the Reading Home Rule Charter. ARTICLE 1 To hear and act on the reports of the Board of Selectmen, Town Accountant, Treasurer - Collector, Board of Assessors, Director of Public Works, Town Clerk, Tree Warden, Board of Health, School Committee, Contributory Retirement Board, Library Trustees, Municipal Light Board, Finance Committee, Cemetery Trustees, Community Planning & Development Commission, Town Manager and any other Official, Board or Special Committee. Board of Selectmen ARTICLE 2 To choose all other necessary Town Officers and Special Committees and determine what instructions shall be given Town Officers and Special Committees, and to see what sum the Town will vote to appropriate by borrowing or transfer from available funds, or otherwise, for the purpose of funding Town Officers and Special Committees to carry out the instructions given to them, or take any other action with respect thereto. Board of Selectmen ARTICLE 3 To. see if the Town will vote to amend the FY 2014 -23 Capital Improvements Program as provided for in Section 7 -7 of the Reading Home Rule Charter and as previously amended, or take any other action with respect thereto. Board of Selectmen ARTICLE 4 To see if the Town will vote to amend one or more of the votes taken under Article 11 of the April 22, 2013 Annual Town Meeting relating to the Fiscal IN Year 2014 Municipal Budget, and see what sum the Town will raise by borrowing or transfer from available funds, or otherwise, and appropriate as the result of any such amended votes for the operation of the Town and its government, or take any other action with respect thereto. Finance Committee ARTICLE 5 To see if the Town will accept the minimum monthly allowance of $500 for beneficiaries of active members as provided in section 12 (2)(d) of Chapter 32 of the Massachusetts General Laws to be effective for September 14, 2013. ARTICLE 6 To see what sum the Town will raise by borrowing or transfer from available funds, or otherwise, and appropriate for the purpose of acquiring property and renovating and expanding the Woburn Street School located at 172 Woburn Street, including the costs of consulting services, audits, plans, documents, cost estimates, and bidding services, said sum to be expended by and under direction of the School Committee; and to see if the Town will authorize the School Committee, Board of Selectmen, Town Manager, or any other agency of the Town, to apply for a grant or grants, to be used to defray the cost of all, or part of, said improvements; and to authorize the School Committee and /or Town Manager to enter into any and all contracts and agreements as may be necessary to carry out the purpose of this Article, subject to the approval by the voters of the Town of a Proposition 2 -1/2 debt exclusion for the Town portion of the cost of the project, or take any other action with respect thereto. School Committee ti� and you are directed to serve this Warrant by posting an attested copy thereof in at least one (1) public place in each precinct of the Town not less than fourteen (14) days prior to September 16, 2013, or providing in a manner such as electronic submission, holding for pickup or mailing, an attested copy of said Warrant to each Town Meeting Member. Hereof fail not and make due return of this Warrant with your doings thereon to the Town Clerk at or before the time appointed for said meeting. Given under our hands this _th day of 2013. James E. Bonazoli, Chairman John Arena, Vice Chairman Ben Tafoya, Secretary Daniel Ensminger Marsie K. West SELECTMEN OF READING , Constable 491 Administration Accounting Comm Services Library DPW Police /Disp Fire Town M r Finance i Administration Administration Administration Administration Administration - _ � - Inspections Children's : } Parks & Forestry � Command Staff Command Staff HR Treasu Planning Circulation Engineering T. - Town Clerk Collections Patrol Officers Firefi liters 9 9 _ 9 Technology Assessor ry Conservation Reference Cemetery RCASA - - - Public Health Tech Svcs Highway + 4 Recreation - Storm Water Elder /Human Water Veterans Sewer - -- - - -- i- - y -- - DDivisions moved + HR -HR + Recreation Recreation - - Town Clerk - t -- - -- - moved +Town Clerk - - - - -- olo - - -moved +Techpology Technology .. - � - +- - - — This proposal would eliminate one department by moving the Administrative functions of Finance (HR; Technology and Town Clerk) to the Town Administration budget, and then combining the remaining Financial functions with the Accounting department. Controls would be in place so that Accounting functions are only overseen by those currently in Accounting. This combined Accounting & Finance model and the new structure for Town Administration are very typical in mid -sized communities. This change will eliminate 'very small' departments of Town Administration &Accounting, and group functions together that already ,work closet_ with each acther. -- - - - -- - _ - - - r h o - - Recreation will be restored to the Community Services department where it used to reside. This will allow better co- ordination of cross - generational activities and opportunities, which is not common in other communities, but it should be _ -TT - - - - - - -- - - - -- - - - - - - i(3 Board of Selectmen Minutes — May 21 2013 — page 8 Review Remote Participation for Public Meetings per Open Meeting Law) — James Bonazoli noted that this topic was previously discussed. The Town Manager reviewed some of the requirements including the person needs to be well heard and cannot be chairing the meeting. There must be a quorum physically present and all votes are done on a roll call vote. Also, there are five reasons why remote participation is allowed. If the Board adopts then a policy will need to be established that will cover all the Boards, Committees and Commissions. Marsie West noted that this is a standard in the business environment and feels this is a good idea. Daniel Ensminger noted this would be a good recruitment tool. Approval of Minutes A motion by Tafoya seconded by West to approve the minutes of April 23 2013 was approved by a vote of 44)4. James Bonazoli noted that this is Peter Hechenbleikner's last meeting and he thanked him for 26 years of hard work. A motion by West seconded by Ensmin¢er that the Board of Selectmen adiourn the meetm¢ at 8:53 p.m. was approved by a vote of 440-0 Respectfully submitted, Secretary b't 90 Board of Selectmen Minutes — March 13 2012 — page 8 Ben Tafoya noted that the inventory sheet needs additional plain language description. Mark Cardono noted it's pretty straight forward. Robert Sullivan noted that everything they are talking about tonight will be in the future. John Arena asked if this will deal with people who did not receive notification in the past because they feel trapped. Roberta Sullivan indicated this does not do that. Ben Tafoya asked if this was done in public meetings and Mark Cardono noted that the meetings were posted open meetings with this topic on the agenda. The Town Manager noted this is at a good point to do a broader outreach and solicit opinions. Karen Herrick, Precinct 8, noted there is a petition article on this issue and asked who can table the issue. The Town Manager indicated only the petitioner can table the article. Elaine Webb noted that since the notification of the hearing was to put the building on the inventory, did she miss the hearing to not have to be protected by the demo delay. Roberta Sullivan noted that a homeowner came to the hearing and gave reasons why the house should not be on the list and the demolition delay was removed. Elaine Webb noted that the process was not clear that there was an option. Ben Tafoya noted there needs to be a clearer transition from 3, 4 and 5. Review Option/Opportunity for Remote Participation — The Town Manager noted that the Open Meeting Law provides regulations that allows for remote participation. If the Board approves it, then rules and regulations need to be developed. This would include the School Committee, Library Board of Trustees, Board of Assessors and Light Board. Votes would need to be a roll call vote and there must be a quorum of the committee physically present. The member would have to notify the chairman as soon as possible and the chairman needs to announce the reason at the meeting and it must be recorded in the minutes. Richard Schubert indicated he would not want to impose any additional. cost for technology. He noted that remote participation loses the personal touch. John Arena noted that you also cannot read a person's body language over the phone. Marsie West noted that she has participated in many teleconferences and it is important to check in with the person on the phone to see if they have something to say. Ben Tafoya indicated it's a nice idea but is skeptical unless someone wants to give us the money to do it right. He noted if it's a Board, Committee or Commission who meets quarterly then it is no big deal. Richard Schubert asked if there was a need for this in Reading and the Town Manager noted that he didn't see any need in Reading — he believes in physical presence at a meeting. s► � D Ixe I t,' rpi From: rpsrwestonOcomcast.net Subject: Clods Face Restoration Date: July 19, 2013 2:29:23 PM EDT To: Lynne Cameron dynne781 @gmail.corry Hi Lynne, Following up on my phone call this morning, here's what I learned from Bob Levesque. There are lots of cracks in the glass. The glass is probably 1/4 inch thick. The clock hands are made of wood. Most are in decent shape. Some need work. The black numerals and "marks" are cast and assembled as one piece (probably in 4 quadrants). These are caulked and fastened to the glass plates. The visible surfaces of the numerals, etc., need painting. There is rust appearing from the edges, and there is evidence of loose (100year old) caulking under and around the numerals and marks. There are 4 options: 1. Do nothing; defer indefinitely. 2. Tediously scrape around all the edges removing loose caulking. Scrape off paint as needed, prime and finish paint. The cost would exceed $16,000 and is not recxxnmended. The process does not fully eliminate the rust or get to all the bad caulking and is expensive for what you get. It also does not replace lots of cracked glass. 3. Remove and replace all the glass plates with new frosted glass. Remove and sandblast all metal surfaces (front, rear, and edges). Consider re- galvanizing the metal parts. Repair and paint wooden cock hands. Prime, paint, and reassemble. Cost would range from $40,000 to $45,000 (He hasn't run all the numbers or contacted his Y sub- contractors so this is really rough and ballpark.) Not surprisingly, Bob recommends this option. It is a permanent (100 year) solution. This is certainly a Town Budget andlor Town Meeting issue. It requires a "story" (probably multiple quotes), a sell, planning, funding, and follow through. (My personal feeling is that the "Town" should be brought into the discussion ASAP, and that this option should be seriously considered.) 4. Prepare, prime, and paint all metal on the clock faces. Only the exposed facial surfaces would be worked on (not the edges). - - Cosmetic only, and a stop -gap, while a full restoration is considered and hopefully done at an appropriate time. It would make the entire steeple look good, and should last for probably 8 to 10 years. Cost for one coat of primer and one finish coat is $5,800. Adding a second coat of finish brings the total to $8,300. (Since this would only be a "temporary" step, 1 would not recommend 3 coats and the $8,300 cost. Nevertheless, the $5,800 job would buy some time, and is not a huge expenditure. ? ? ? ? ?) I hope you will be able to connect with Bob this morning, and can meet with him at the church on Monday. Your choice as to whether you want to peer over the edge of the bell deck (feet lashed to a column), or view photos. Thanks, Ron S3 LeLacheur, Bob From: MaryEllen O'Neill <maryellenoneill @hotmail.com> Sent: Wednesday, July 24, 2013 10:31 PM To: Reading - Selectmen; Town Manager; Zambouras, George; Zager, Jeff, Everett and Ginny Blodgett Subject: New Sidewalk on Vine Street My husband and I love sidewalks - we push grandchildren in strollers, walk dogs, and walk ourselves on town sidewalks. We are delighted with the new sidewalk on Vine Street, but were very dismayed to see how it is currently finished off where Vine joins High Street. I spoke with a member of the town's engineering department this morning and he told me that his office was told that this project was to serve the needs of the pedestrians who walk in the morning to the depot, that the project's purpose was to get those people off the street. People in my neighborhood have been walking in Vine Street for years, including the last 15 that have witnessed a substantial increase in neighborhood traffic due to the opening of the Mineral Street bridge. Many residents in this neighborhood use Vine Street to walk not only to the depot, but to downtown. Member of my family walk this route to downtown at least several times a week. I expect that this sidewalk investment is to serve all residents. The design of the sidewalk's end, however, is such that there is a corner built into the end, forcing walkers to turn right towards Vine, leading back across Vine to what will be a handicapped accessible cut to be made in parking space #10 to the sidewalk along the train tracks. People heading down Vine Street to downtown will either have to cross over to this sidewalk and then cross back over High Street at some point to reach downtown, or they will have to turn into Vine and pivot to the left and cross High Street at the end of Vine. I understand that the grade is difficult at the High /Vine intersection on the side of the new sidewalk. I also know that the town frequently makes a sidewalk turn a corner for a short distance at an intersection when a new sidewalk is being installed on one of the intersecting roads. Why can't the ending of this sidewalk be made to serve the needs of all its users with access back across Vine and an outlet to High, if only a cut at the end and not the current corner which prevents such an outlet. Given the grade of the hill, it also seems likely that it will not be long before erosion fills in this corner as currently designed. Thank you for your consideration of my concerns. Mary Ellen O'Neill 0 Comcast 1013A7.3 AM 9,09 July 18, 2013 Board of Selectmen Town of Reading 16 Lowell Street Reading, MA 01867 Dear Chairman and Members of the Board: Having completed our digital network enhancement to an all- digital system, on or shortly after September 24, 2013 we will begin encrypting our Limited Basic service in your area. Encryption has a number of consumer benefits; including the reduced need for home service calls and the enhanced security of our network by reducing service theft that impacts our customers' service experience. When Limited Basic service is encrypted, all XFINITY Video customers will need equipment supplied by Comcast connected to each television in order to continue receiving services. A customer that has a set -top box, digital adapter, or a retail CableCARDTm device connected to each TV will be unaffected by this change. A customer that is currently receiving Comcast's Limited Basic service on any TV without equipment supplied by Comcast will lose the ability to view any channels on that TV. These customers will be entitled to receive equipment at no additional charge or service fee for a limited period of time. The number and type of devices the customer is entitled to receive, and for how long, will vary depending on the customer's situation. Enclosed please find a sample of the customer notice that the FCC requires be sent to customers regarding encryption and the availability of devices at no additional charge or service fee. You'll note that we have established a special toll free number and website so that our customers can learn more about the equipment offer and eligibility. In addition, the encryption of our Limited Basic service will impact those accounts receiving courtesy services pursuant to our Franchise /License Agreement. Courtesy accounts are entitled to receive up to three digital adapters or CableCARDs at no additional monthly charge, including those they may have previously received as part of our digital network enhancement to an all- digital platform. A sample of the courtesy notice to be received by these accounts is enclosed. As always, if you have any questions or concerns please feel free to contact me at (978) 927 -5700 x43024. Sincerely, jan ,R Lymaw Jane M. Lyman, Sr. Manager Government & Regulatory Affairs Enclosures n Sample Customer Notice IMPORTANT SERVICE MESSAGE: On September 24, 2013, Comcast will start encrypting Limited Basic service on your cable system. If you have a set -top box, digital adapter, or a retail CableCARDTA° device connected to each of your TVs, you will be unaffected by this change. However, if you are currently receiving Comcast's Limited Basic service on any TV without equipment supplied by Comcast, you will lose the ability to view any channels on that TV If you are affected, you should contact Comcast at 855- 860 -8989 to arrange for the equipment you need to continue receiving your services. In such case, you are entitled to receive equipment at no additional charge or service fee for a limited period of time. The number and type of devices you are entitled to receive, and for how long, will vary depending on your situation: • If you are a Limited Basic customer and receive the service on your TV without Comcast - supplied equipment, you are entitled to up to two devices for two years (five years if you also receive Medicaid). • If you subscribe to a higher level of service and receive Limited Basic service on a secondary TV without Comcast - supplied equipment, you are entitled to one device for one year. You can learn more about this equipment offer and eligibility at comcast.com /digitaladapterinfo or by calling 855 - 860 -8989. To qualify for any equipment at no additional charge or service fee, you must request your equipment between August 25, 2013 and January 22, 2014 and satisfy all other eligibility requirements. IMPORTANT INFORMATION ABOUT YOUR COURTESY VIDEO SERVICES DATE Account Holder Address City, ST 00000 Dear On XX /XX /XXXX, Comcast will begin encrypting Limited Basic service on the cable system in your community. TVs connected to a set -top box, digital adapter (DTA) or retail CableCARDn" device will be unaffected by this change. However, if you have any TVs that are currently, receiving Comcast's Limited Basic service without equipment supplied by Comcast, you will lose the ability to view any channels on those TVs. If you are affected, you should contact Comcast at the number below to arrange for the equipment you will need to continue receiving services. We will provide you with up to three digital adapters or CableCARDs at no additional charge (including those you may already have on your account), unless digital equipment is otherwise provided for by your community's agreement with us. Please know that if you choose not to take a digital device for any TV, you will not receive Comcast service on that TV. If you request more than the three digital devices mentioned above, you will incur a monthly charge of either $0.50 or $1.99 depending on your service level for each additional digital adapter and a monthly equipment charge of no more than $1.50 for each additional CableCARD in the same retail device. For more information or to obtain your digital equipment, please call 1.800.581.5122 and reference this letter. Sincerely, Installation, taxes and other fees extra. Pricing subject to change. 02013 Comcast. All rights reserved. 0 LeLacheur, Bob From: Reddish, Jill M <jill.m.reddish @verizon.com> Sent: Friday, July 26, 2013 3:10 PM To: Reddish, Jill M Cc: Frere, Mary Louise Subject: FiOS N Notice Attachments: Sundance Channel - Customer Notice.pdf Dear Municipal Official, This is to notify you that on or after September 30, 2013, Sundance Channel, channel 392, will be removed from the FiOS® TV channel lineup. This channel removal is not applicable to subscribers to the FiOS® TV Ultimate HD and FiOSO TV Extreme HD packages. Customers will be notified by means of the attached bill message that will run in the August bill cycle. Access to the FiOS@ TV channel lineup is available 24/7 by visiting us online at verizon.com /fiostvchannels. We realize that our customers have other alternatives for entertainment and our goal is to offer the best choice and value in the industry. Verizon appreciates the opportunity to conduct business in your community. Should you or your staff have any questions, please contact me. Sincerely, f a tt Jill Reddish FiOS TV- Sr. Staff Consultant Franchise Management 617 342 0558 0