HomeMy WebLinkAbout2013-07-09 Board of Selectmen HandoutDRAFT MOTIONS
BOARD OF SELECTMEN MEETING
JULY 99 2013
Bonazoli, Arena, Tafova, Ensminger, West LeLacheur
3a) Move that the Board of Selectmen approve the Certificate of
Appreciation for Philip Pacino for serving 27 years on the Bylaw
Committee.
Move that the Board of Selectmen approve the Certificate of
Appreciation for Dolores Carroll for serving 26 years on the
Bylaw Committee.
Move that the Board of Selectmen approve the Certificate of
Appreciation for Alan Ulrich for serving 9 years as a Constable.
Move that the Board of Selectmen approve the Certificate of
Appreciation for Michelle R. Williams for serving 6 years on the
Economic Development Committee.
Move that the Board of Selectmen approve the Certificate of
Appreciation for Harold Torman for serving 9 years on the
Finance Committee.
Move that the Board of Selectmen approve the Certificate of
Appreciation for Mark Cardono for serving 15 years on the
Historical Commission.
Move that the Board of Selectmen approve the Certificate of
Appreciation for George Katsoufis for serving 5 years on the
North Suburban Planning Council.
Move that the Board of Selectmen approve the Certificate of
Appreciation for Patrice A. Todisco for serving 5 years on the
Town Forest Committee.
3b) Move that the Board of Selectmen approve the Certificate of
Recognition for Jacob H. Westerman in achieving the rank of
Eagle Scout.
r10
Move that the Board of Selectmen approve the Certificate of
Recognition for Michael R. DeMild in achieving the rank of Eagle
Scout.
4a) Move that the Board of Selectmen place the following name into
nomination as the Selectmen's representative on the Audit
Committee with a term expiring June 30, 2016:
4b) Move that the Board of Selectmen approve the appointment of
Michelle Benson to the Climate Advisory Committee as an
Associate member with a term expiring June 30, 2014.
5c) Move that the Board of Selectmen close the hearing on removal of
a tree at 89 Woburn Street.
5d) Move that the Board of Selectmen close the hearing on the
possible modification, suspension or revocation of the Club
License to Expose, Keep for Sale and to Sell All Kinds of
Alcoholic Beverages to be Drunk on the Premises for Meadow
Brook Golf Corp. of Reading Mass d /b /a Meadow Brook Golf
Club, 292 Grove Street, for violating GL Chapter 138, Section 34
for the sale or delivery of alcoholic beverages to a person under 21
years of age.
Move that the Board of Selectmen find Meadow Brook Golf Corp.
of Reading Mass d /b /a Meadow Brook Golf Club, 292 Grove
Street, in violation of MGL Chapter 138, Section 34 for the sale or
delivery of alcoholic beverages to a person under 21 years of age
on June 20, 2013.
Move that Meadow Brook Golf Corp. of Reading Mass d /b /a
Meadow Brook Golf Club, 292 Grove Street, be penalized with a
day suspension for violation of MGL Chapter 138, Section
34 for the sale or delivery of alcoholic beverages to a person under
21 years of age on June 20, 2013.
�i
Move that the day suspension for Meadow Brook Golf Corp.
of Reading Mass d /b /a Meadow Brook Golf Club, 292 Grove
Street take place on , 2013; that the license
be surrendered to the office of the Town Manager not later than 9
AM the first day of the suspension, to be returned to the licensee
by 9 AM the day following the suspension; and that a placard be
placed on the premises during the period of suspension indicating
the business is "unable to sell liquor due to a suspension of the
liquor license for sale of liquor to an underage person ", and that
Meadow Brook Golf Corp. of Reading Mass reimburse the Town
of Reading for Constable and advertising fees and this decision,
including the designation of the dates of suspension, was rendered
on the basis of Dario Morelli's waiver of appeal.
5f) Move that the Board of Selectmen award the bid for the sale of
the property at 2 Audubon Road to James Lordan d /b /a Sage
Development Corp., for a sum of $311,000 and subject to all of the
conditions of sale as detailed in the RFP; and authorize the Town
Manager to sign all additional documents on the Town's behalf.
6a) Move that the Board of Selectmen approve the minutes of May 21,
2013 as amended.
6b) Move that the Board of Selectmen approve the minutes of June 4,
2013 as amended.
Move that the Board of Selectmen adjourn at p.m.
0
Town Manager's Report
Tuesday, July 09, 2013
Administrative matters
♦ With tonight's approval for the sale of the house lot on Pearl /Audubon, the Town will have added $630,800
to the Sale of Real Estate Fund. In addition, two new single - family homes will generate annual property
taxes when they are completed. This leaves only the Oakland Road property as previously identified
parcels the Town should consider selling if it had no other uses in mind.
♦ Fiscal 2013 has been completed, but there are another couple of weeks to pay 2013 bills.
♦ We have joined 16 other area communities and teamed up with the U.S. Geological Survey to participate in
a project which will be managed by the USGS National Geospatial Technical Operations Center and
produce high - resolution elevation products for our GIS needs. This flyover will occur during the Fall of
2013 (after the leaves have come down). The cost to Reading is only $2,286 and details are in tonight's
packet.
Community Services
♦ Pleasant Street Center — dedication of Great Room is scheduled for July 18th at 5pm. Please contact Jane
Burns (942 -6658 or iburnsCaD_ci. reading. ma. us ) if you wish to attend.
♦ Medical Marijuana Treatment Centers — CPDC last night at a public hearing approved (5 -0 -0) to request for a one -
year Moratorium to be voted on by the Subsequent Town Meeting in November 2013.
♦ Comprehensive Update of the Zoning By -Law — reviewed again last night by CPDC. An RFP for consulting
services is nearly finalized. What role does the Board wish to take — more details in tonight's packet.
♦ Perfecto's- Applicant is waiting for the National Grid to come in and cap the service so it is safe for demolition. They
made the request a few weeks ago, and were told there was a 6 -8 week waiting period for service from the gas
company. Also see tonight's packet for an email exchange with Conservation. Note they have paid the fine levied by
the Board of Health for failing to pull a permit for their septic work.
Library
♦ Library Building Committee — OPM contract signed; RFP issued for architectural services — over 20 firms
were expect to attend a site walk through this morning. See tonight's packet for more details.
o All architect proposals due by July 18th and a final selection by mid - August.
o Search for temporary office space - town must follow procurement law and also request proposals
that meet certain criteria. A reminder that the Library Trustees approved a search for temporary
space outside of Reading.
Schools
Woburn Street School — several staff preparation meetings, the most recent one included Father Rock and other
representatives from St. Agnes, the Chair of the ZBA, Town Counsel and Town staff. As stipulated in the LOI, staff
has filed a Special Permit application with the ZBA on behalf of St. Agnes to seek relief from parking. On Thursday
JUly 11th the ZBA will hear the St. Agnes case to determine if a Special Permit is needed for extending a non-
conformity related to parking. The Town will be presenting the case on behalf of St. Agnes, the applicant.
Public Safety
♦ Franklin & Main Street- MA DOT immediately responded with two site visits. Late in June Representative
Jones met with a MA DOT engineer and Town staff on site. Expect both short and long -term solutions to be
discussed briefly at your next Selectman's meeting on July 30th
Public Works
♦ West Street — draft TIP is again in the 30 day comment period, MPO committee to take final vote at their
July meeting instead. FINCOM approved a Reserve Fund transfer on June 26th to begin some paperwork
on land- takings. This should allow construction to begin in the spring 2014 if the project is funded.
7/9/2013 1 l�
Town Manager's Report
Tuesday, July 09, 2013
Road Improvements - Completed
♦ Charles Street (Haverhill St. to Dana Rd.) — Traffic markings to be installed (wet weather delays)
♦ Haverhill Street (Wakefield St. to N. Reading Town Line) — Traffic markings to be installed (wet weather delays)
♦ Batchelder Road
♦ Boswell Road
• Irving Street
♦ Weston Road (Parkview to Bancroft) - completion of some driveway aprons remain
♦ Longfellow Road - completion of some driveway aprons remain
♦ Hanscom Ave. (Weston to Hartshorn) - completion of some driveway aprons remain
♦ Tower Road (Winthrop to Bancroft) - completion of some driveway aprons remain
Roadwork Performed by DPW
♦ Priscilla Road — Overlay roadway was completed this week
Roads - In Progress:
♦ Winthrop Ave. - partially milled and reclaimed, binder installed, castings adjusted, paving in progress — what is
not finished today will be completed paving tomorrow
♦ Hartshorn Street — Roadway milled, castings adjusted, to be paved tomorrow
♦ Howard Street (Summer Ave. to Sigsbee Ave.) — Roadway reclaimed and binder installed; castings raised, to be
paved tomorrow
♦ Springvale Road (Overlook Rd. to 300' on Springvale Rd.) — Roadway reclaimed and binder installed; castings
raised, anticipated to be paved next week
♦ Overlook Road — Roadway bindered, castings raised, anticipated to be paved next week
♦ Oakland Rd. — roadway has been bindered, casting being adjusted, island to be installed within a week — final
paving TBD
♦ Poets Corner: Tennyson Circle, Wadsworth Road, Whittier Road, Tennyson Road, Browning Terrace —
Roadway reclaimed, binder installed and driveway aprons adjusted. Castings being raised, curbing being
adjusted, some curbing being installed privately (4 to 5 houses) - final paving TBD
Roadwork Performed by DPW
♦ Waverly Road —Reclaimed by contractor— bindered by DPW today, casting to be adjusted tomorrow
Water projects —
MWRA loan assistance has been applied for and approved
♦ Belmont to Ivy cross country — borings completed
♦ Main St. improvements — apply for required state permits by mid -July
Sewer protects
♦ Howard Street replacement— plan to advertise forbids in July /Aug
♦ Charles -Lewis Streets - plan to advertise for bids in August
Upcoming Events:
September 8 - Reading Fall Street Faire
September 11— Woburn Street School Financial Forum (tentative)
September 16 — Special Town Meeting/Woburn Street School (tentative)
October 9 — FY15 Budget Financial Forum
October 29 — Special Election/Woburn Street School (tentative)
November 12 — Subsequent Town Meeting begins (Tuesday)
7/9/2013 2 (P
Schena, Paula
From: LeLacheur, Bob
Sent: Monday, July 08, 2013 10:30 PM
To: Schena, Paula
Subject: FW: Zoning Bylaw Update
Attachments: Letter to BCCs_ from CPDC.pdf
For BOS packet this week (attachment & email).
From: Wilson, Jessie
Sent: Monday, July 08, 2013 5:42 PM
To: LeLacheur, Bob; Redmond, Glen; Clay, Ruth; Peter Price (pprice(&rmld.com); Burns, Greg; Cormier, Jim; Zager, Jeff;
Zambouras, George; Keating, Bob; Tirone, Charles
Cc: Delios, Jean
Subject: Zoning Bylaw Update
Good Afternoon,
As some of you may know, the Town of Reading Planning Division will be working on a Comprehensive Update to the
Zoning Bylaw. The Community Planning and Development Commission (CPDC) is requesting Town Boards, Committees
and Commissions as well as various Town Staff and Town Officials for assistance with identifying problematic sections of
the existing bylaw.
The attached memo from the Chairman of the CPDC, describes the project and also provides a schedule on how we are
planning to move forward with the Comprehensive Update of the Zoning Bylaw. We are asking that Boards, Committees,
Commissions, Town Staff and Officials provide us with initial input by August 1, 2013.
We appreciate your assistance on this significant project.
Best,
Jessie
Jessie Wilson
Staff Planner
Town of Reading
16 Lowell Street
Reading, MA 01867
p: 781.942.6648
f: 781.942.9071
jwilson@ci.reading.ma.us
Town Hall Hours:
Monday, Wednesday, & Thursday: 7:30am - 5:30pm
Tuesday 7:30am - 7:OOpm & CLOSED on Fridays
Town of Reading
16 Lowell Street
Reading, N4A 01867 -2683
Phone: 781 - 942 -6610
Fax: 781 - 942 -9071
COMMUNITY PLANNING AND DEVELOPMENT COMMISSION
MEMORANDUM
To: Town of Reading Boards, Committees, and Commissions
Development Review Team (DRT) Staff — Town Manager, Building
Inspector, Chief of Police, Fire Chief, Town Engineer, Town Planner, Tree
Warden, Health Administrator, RMLD Chief Engineer, Conservation
Administrator, DPW Director
From: Charlie Adams, Chair,
Community Planning and Development Commission (CPDC)
Date: July 3, 2013
Re: Comprehensive Update of the Reading Zoning Bylaw
I am writing on behalf of the CPDC to update you on the status of the Comprehensive
Update of the Reading Zoning Bylaw (ZBL). The current ZBL is in need of updating and
we are asking for your help in identifying problematic areas.
Zoning changes of this magnitude have far reaching implications and should be carefully
crafted and involve significant community dialogue. The zoning update work will be
completed in two phases. Phase I involves a recodification to improve the overall structure
of the ZBL. This phase will be handled by staff who will also work on zoning amendments
which have been identified for immediate prioritization. The moratorium on Medical
Marijuana will be presented at Subsequent Town Meeting in November 2013. Other
possible Phase I amendments which may be considered for the November 2013
Subsequent Town Meeting include:
• Prohibiting Billboard Signs;
• Reasonable Regulations for M.G.L. C1140A §3 (Dover Amendment);
• Clarification of Zoning for Carriage Houses (ZBL Section 4.3.2.10);
• One or two others that may surface as a priority after input is received from staff and
boards, committees, and commissions.
Phase II would involve hiring a consultant to assist with an overhaul of the ZBL which is
funded through the FY14 budget. This phase will entail a significant amount of public
process to gain input from the community. The estimated timeframe for the Phase 11
rap
comprehensive update of the ZBL, including hiring a consultant and public input, is
approximately 18 months. The goal is to have the complete updated ZBL as an Article for
Subsequent Town Meeting in November of 2014. A project outline is included in the
attached.
The planning process associated with Phase II of the zoning update will be structured to
encourage staff and public participation including the Boards, Committees, and
Commissions. This will also provide the time needed to develop a zoning bylaw for
allowing Medical Marijuana Treatment Centers during the proposed moratorium timeframe.
A two phased approach is recommended so that the Town can move forward by
addressing the immediate needs of the ZBL while also providing sufficient time for careful
study and public dialogue of the more complex aspects of the zoning update project. The
CPDC welcomes any comments you may have on this. Please submit your comments by
August 1. 2013 to keep on track with the proposed project outline.
Attachment
L 0�0#
2013/2014
Comprehensive Update — Reading Zoning Bylaw
Project Outline
Timeframe
Tasks
June, 2013
Task 1: Define project approach and get input from BOS
• Doing this in two phases as the preferred approach:
• Phase 12013 STM short term rezoning needs;
• Phase 11 2014 STM comprehensive update of the Zoning By Law (ZBL);
• 2013 STM will have Medical Marijuana Moratorium and possibly a few additional
zoning amendments to consider.
June /July, 2013
Task 2: Internal and Public Outreach — Gather input on how the ZBL can be improved
• DRT type of kickoff with Staff, Land Use Board Members, Attorneys, Design
Professionals, Developers, Past Applicants, General Public and others
• Develop and launch surveys via bi- weekly notes, surrey monkey and other outlets
• Begin to hold regular public meetings /zoning workshops to foster input
Task 3:
• Finalize Draft RFP and solicit for consultant to assist with comprehensive update.
July /August,
Task 4. STM Zoning and Data Collection
2013
• Refine proposed ZBL changes for STM in November of 2013
• Collect input and include in final RFP for consultant selection
• Advertise RFP and award in September
September 2013
Task 6: Finalize Phase I of rezoning; begin Phase 11
• Finalize plan based on public and internal staff comments.
• Present final ZBL changes to CPDC mid /late September for public hearing.
• Update BOS by mid /late September.
• Hire consultant; appoint a rezoning committee
November, 2013
Task 6: Zoning Amendments STM /Commence ZBL Comprehensive Update
• Consultant and committee begin meeting regularly
• Consultant to develop a list of where the ZBL needs revisions /additions (including
information gathered from Task 2 above)
• Work on Purpose, Definitions, and Administration
December, 2013
Task 7: Comprehensive Update — New Elements
• With Consultant add new language as needed
January - March
2014
Task 8: Re -work the major elements of the ZBL (Districts; Use Regulations;
Intensity Regulations; General; Applicability)
• Hold public meetings and develop a Draft Updated Zoning By -Law
April
• Update Town Meeting and present Draft recommendations
May, June, July
• Community Forum including business community on draft recommendations and
rework comments into revised Final draft.
August
0 CPDC Hold a public hearing and prepare for STM 2014
November 10,
2014
0 Present comprehensive update of the Reading Zoning Bylaw
Reading Public Library Trustees Andrew Grimes, Alice Collins, David Hutchinson, Cherrie Dubois,
Richard Curtis, Victoria Yablonsky
Reading Public Library Hires Project Manager
The Town of Reading and the Reading Public Library announced today that they have selected
STV Construction, Inc., of Summer Street, Boston, an employee- owned, national professional
services firm, to provide Owner's Project Management Services for the Reading Public Library
renovation and addition scheduled to commence in 2014. The project team will consist of:
• James D. Kolb, Vice President of STV,
• Paul Hemphill, Project Director;
• Evan Warner, Project Manager;
• Albert Saporetti, Construction Site Manager;
• Li Chen, Project Engineer /Scheduler.
According to David Hutchinson, Chairman of the Library Building Committee, "The Library Build-
ing Committee unanimously supports the selection of STV based on the excellent qualifications
of the individuals assigned to this project and the range of municipal experience and successful
public library projects they have managed."
Ruth Urell, Library Director, said: "We were very impressed with the quality and range of ser-
vices STV provides, their ability to manage construction and control costs, and the level of un-
derstanding and preparation they bring to the work that needs to be done. They know that the
Reading Public Library is crucially important to the community and are sensitive to the historical
significance of the building and the need to keep library services operating as completely as pos-
sible during this entire project. We were also impressed with their proven ability to manage the
quality of the construction, monitor and control costs, and minimize neighborhood disruption
during construction. We believe they are the right firm for this important project and this spe-
cific community."
STV, together with the Town and Library representatives, will begin the bid and selection pro-
cess for the project designer /architects immediately. The new Owner's Project Manager and
local officials will also promptly begin searching for temporary space for the library to remain
open during construction, which is currently anticipated to begin next summer.
In other library construction news, the Reading Public Library was pleased to announce that
Reading received the first distribution of $1,021,022 of the Massachusetts Public Library Con-
struction Program Grant of $5,105,114, from the Commonwealth in May, after signing the State
contract documents.
�b
LeLacheur, Bob
From: Urell, Ruth
Sent: Monday, July 08, 2013 4:49 PM
To: LeLacheur, Bob
Subject: Re: LBC
Hi Bob - forgive grammar - just putting down ideas -
RFP for architects is published and advertised.
Tom'w 10 am is architects briefing /waIkthrough . We expect 20 -30. 1 just met w/ Evan Warner and we're on track
timing -wise for beginning design as soon as we can hire architects.
We have a search cmte (subset of bldg cmte + Facilities Director), a plan for reading /reviewing /ranking the proposals we
expect to receive for design /architecture and dates set aside for arch. interviews and an evaluation matrix.
We (at the library) are focusing on specific programmatic problems and learning as much as we can about functional
work -area design from other reno projects and other professional sources - Head of Reference just back from national
annual conference in Chicago, where she learned a lot....
Six of us attended all -day seminar in Worcester last month on library services & design ideas. We're continuing
discussion internally about workflow issues vis a vis tech services, circulation, reference, and I'm studying staffing levels
throughout "new" building.
I talked with Joe Huggins and with Jim Kolb of STV about temporary space.
We are setting priorities - location, location, location - and Jim is combing his resources and contacts for our
requirements. He was going to include Joe in site visits - not sure the latest on that, but he's actively working on it.
(FYI - off the record - I've been noting some of the exterior problems that seem worse by the day - broken masonry,
leaky downspouts, etc....
and pointing out the damaged areas to Evan when I see him during these longer daylight hours - discussing how much
repair will need to be done, and how much "restoration" is reasonable to hope for within the budget.
Also I'm looking at which trees we'll be able to save and which will have to be moved or replaced - and I'll talk with Rdg
Garden Club abt the "memory tree" in front. Some of this stuff may be best done this fall when we have a permanent
location identified for some of the trees. Also off the record looking at a temporary home for the grand piano while
we're out of here - think I might have identified a good foster home for it.
That's unofficial yet also, just between us.)
That's all for now, hope that helps, forgive the sloppy language -
Ruth
• Hi Ruth - any updates to share with the Selectman about the building
• project, for this week's meeting? Last I knew we had advertised for an
• architect, and were about to do the same for temporary space. I
lot
V Lido - Keaaing gage 1 of l
Form 9-1366 U.S. Department of the Interior Customer •
Geological Survey Agreement#
protect #
-
JointFundingAgreement TIN # 046.001 -277
Fixec Cost NO
Agreement
FOR
The Cennnttrr�a►l and Eastern Massachusetts 2013 LiDAR Project
THIS AGREEMENT is entered into as of the, day of�b, eU S. GEOLOGICAL SURVEY, UNITED STATES DEPARTMENT OF THE
INTERIOR, party of the first part, and the Town of Reading, party of the second part.
1' The parties hereto agree that subject to availability of appropriations and in accordance with their respective authorities
there shall be maintained to cooperation a program to collect UDAR and develop LiDAR- derived products for central and
eastern Massachusetts herein called the program. The USGS legal authority is 43 USC 36C; 43 USC 50; and 43 USC 50b.
2. The following amounts shall be contributed to cover all of the cost of the necessary field and analytical work directly reiated
to this program. 2(b) includes In -Kind Services in the amount of $0.00
(a) by the party of the first part during the period
Amount Date to Date
$2,286.00 July 1, 2013 December 31, 2014
(b) by the party of the second part during the period
Amount Date to Date
$2,286.00 July 1, 2013 December 31, 2014
The geographic area of the program, program specifications and deliverables are described in the Central and
Eastern Massachusetts 2013 LiDAR Project Scope of work hereby attached to this JFA by reference.
(c) Additional or reduced amounts by each party during the above period or succeeding periods as may be determined
by mutual agreement and set forth in an exchange of letters between the parties.
(d) The performance period may be changed by mutual agreement and set forth in an exchange of letters between the
parties.
3. The costs of this program may be paid by either party in conformity with the laws and regulations respectively governing
each party.
4 The field and analytical work pertaining to this program shall be under the direction of or subject to periodic review by an
authorized representative of the party of the first part.
S. The areas to be included in the program shall be determined by mutual agreement between the parties hereto or their
authorized representatives. The methods employed in the field and office shall be those adopted by the party of the first
part to insure the required standards of accuracy subject to modification by mutual agreement.
6. During the course of this program, all field and analytical work of either party pertaining to this program shall be open to the
inspection of the other party, and if the work is not being carried on in a mutually satisfactory manner, either party may
terminate this agreement upon 60 days written notice to the other party
https://webforms.usgs.gov/ layouts/FortnServer. aspx ?Xml Location =,� 91366/Reading.xml ... 6/26/2013
iZ
N 13 66 - Keadtng
Joint funding Agreement (Continuation)
Customer #: Agreement # Project #:
7. -he original records resulting from this program will be deposited in the office of origin of those records. Upon request., copies
of the original records w %ll be provided to the office of the other party.
8. The maps, records, or reports resulting from this program shall be made available to the public as promptly as possible. The
maps, records, or reports normally will be oublished by the party of the first part. However, the party of the second part
reserves the right to publish the results of this program and, if aireaoy published by the party of the first part shall, upon
request, be furnished by the party o f t he first pa^., at costs. impressions suitable for purposes of reproduction similar to that
for which the original copy was prepared, The maps, records, or reports published by either pary shall contain a statement of
the cooperative relations between the parties.
9. USGS will issue billings utilizing Department of the Interior Bill for Collection (form DI- 1040). Billing documents are to be
rendered monthly as costs are incurred, independent of product delivery. Payments of bills are due within 60 days after the
billing date. If not paid by the due date, interest will be charged at the current Treasury rate for each 30 day period, or
portion thereof, that the payment is delayed beyond the due date. (31 USC 3717, Comptroller General File B- 212222, August
23, 1983),
U.S. Geological Survey
United States
Department of the Interior
USGS Point of Contact
Name: Dan Walters
TOWN OF READING
Customer Point of Contact
Name: Kim Honetschlager
Address:
USGS
Address.
Town of Reading
196 Whitten Road
16 Lowell St
Augusta Maine 04330
Reading, MA 01867
Telephone:
207- 776 -1293
Telephoner
781 -942 -6631
Email
danwaiters @usgs.gov
Email:
khonetschlager @ci.reading.ma.us
Signature and Date
Signature and Date
Signature and
Signature anjJeff
Date'
7- (� 273
! (
Cate:
a / 3
Name:
Karl Cra
Name:
. Za erTitle
Director. National GeospaUat Technical
Title:
r of ublic W ok
Operations Center
haps://webilforms. usgs.gov/_Ia'youtsiFormServer. aspx?XmILocation=/91366,'Reading. XMI...
Page 1 of 2
6126/2013 0
SCOPE OF WORK
FOR THE
CENTRAL AND EASTERN MASSACHUSETTS 2013 LIDAR PROJECT
BY THE
U. S. GEOLOGICAL SURVEY
AND
PARTICIPATNG MUNICIPALITIES IN" MASSACHUSETTS
June 26, 2013
PURPOSE
This is a cooperative project between the U. S. Geological Survey (USGS) and participating
municipalities in Massachusetts to produce high - resolution elevation products in cooperation
with other federal, state and local partners. The LiDAR will be collected in fall 2013 during leaf
off conditions and will be detailed enough to support local, regional, state, and national purposes.
This project, known as the Central and Eastern Massachusetts 2013 LiDAR Project, will be
managed by the USGS National Geospatial Technical Operations Center's ( NGTOC)
Commercial Partnership Team, via the USGS Geospatial Products and Services Contract
(GPSC2). Quality Assurance will be conducted by USGS NGTOC personnel.
The data gathered and all deliverables from this project will be made available without license
restrictions, greatly benefitting all levels of government, including U.S. Department of Interior
science programs and USGS geospatial program goals for The National Map, and for the
National Spatial Data Infrastructure (NSDI).
This project supports the various missions of the Massachusetts partners who require highly
accurate elevation information to meet government operational needs. The partnership
significantly reduces federal, state and local spending by achieving an economy of scale, sharing
procurement and contract mobilization costs, reducing contract management costs, including
quality assurance, and minimizing impacts on related administrative resources.
BACKGROUND
OMB Circular A -16 "Coordination of Geographic Information and Related Spatial Data
Activities" provides for improvements in coordination and use of spatial data. Spatial data refers
to information about places or geography, and has traditionally been shown on maps. This
Circular describes the effective and economical use and management of spatial data assets in the
digital environment for the benefit of the government and the nation.
The llratonal Map is a collaborative effort to improve and deliver topographic information for
the nation. It provides public access to high - quality, geospatial data and information from
multiple partners to help support decision - making by resource managers and the public. The
Xational Map is the product of a consortium of Federal, State, and local partners who work
together to acquire, process and provide geospatial data to enhance America's ability to access.
integrate, and apply geospatial data at global, national, and local scales.
li
This project is for LiDAR surveys to be collected over several areas in central to eastern
Massachusetts. The data is to be acquired and processed under the requirements identified in a
Task Order to be issued by the USGS. The total area of the Massachusett's Sandy LiDAR area of
interest is approximately 2,000 square miles. This data will assist in the evaluation of storm
damage and erosion of the local environment as part of USGS Hurricane Sandy response. This
project will require hydro - flattening.
The Central and Eastern Massachusetts 2013 LiDAR Project deliverables will include LiDAR, a
classified point cloud, intensity imagers and DEMs covering the participating communities,
coastal areas of New Hampshire, Massachusetts and Rhode Island and other areas in
Massachusetts that resolve certain issues or completes county coverage (see Attachment A). The
USGS will manage the commercial production contract, and USGS will conduct quality
assurance.
SCOPE OF WORK
This scope of work (SOW) is for planning, acquisition, processing, and derivative products of
LiDAR data to be collected at a nominal pulse spacing (NPS) of 0.7 meters, including overlap.
LiDAR data, and derivative products produced in compliance with this SOW are based on the
"U.S. Geological Survey National Geospatial Program LiDAR Base Specification Version 1.0 ",
which is incorporated by reference into this SOW. This specification may be viewed at
http: /lpubs.usgs.govltm %Il,b4l. These LiDAR specifications are required baseline specifications.
In addition to the Specification Requirements, this SOW shall meet NEEA QL2. For any item
which is not specifically addressed, the referenced Specification Version 1 will be the required
specification authority.
NEEA QL2
Source Accuracy Point density Nominal Pulse Nominal post RMSE in Equivalent Contour
Saacina Saacina Soacina Open Terrain Accuracy
LiDAR Medium to high 2 pts /sq. m 0.7 m 1 m 9.25 cm 1ft.
DATA ACQUISITION (COLLECTION)
The contractor shall be responsible for acquisition of lidar data of sufficient density and quality
to meet the requirements specified in the referenced Version 1.0 specification.
Collection area: The collection area shall be defined as the Defined Project Area, buffered by no
less than 100- meters. The Project Area is defined in "Attachment A — Project Description and
Diagram".
Nominal Pulse Spacing: Nominal Pulse Spacing (NPS) shall be no greater than 0.7 meters and
includes overlap. Assessment to be made against single swath, first return data located within the
geometrically usable center portion (typically —90%) of each swath.
Signal Returns The Iaser system shall be configured to collect multiple echoes per pulse, with a
minimum of a first return and a last return and at least one additional intermediate return. All
returns captured during acquisition shall be delivered. Return number shall be recorded.
0
GPS Times: shall be recorded as Adjusted GPS Time, at a precision sufficient to allow unique
timestamps for each return. Adjusted GPS Time is defined to be Standard (or satellite) GPS time
minus I * 109. See the LAS Specification for more detail.
Signal Strength: The signal strength (intensity) of each return pulse shall be recorded.
Clustering: The spatial distribution of geometrically usable points is expected to be uniform and
free from clustering. In order to ensure uniform densities throughout the data set:
1. A regular grid, with cell size equal to the design 2 *NPS will be laid over the data.
2. At least 90% of the cells in the grid shall contain at least 1 lidar point.
3. Clustering will be tested against the I' return only data
4. Acceptable data voids identified elsewhere in this specification are excluded.
Control: LIDAR shall be acquired using the following control specifications.
Supplemental Ground Control: Differentially corrected GPS Ground Control used to
supplement the Airborne GPS positional accuracy.
Ground Control Quality Check points: The Contractor shall collect additional Ground
Control Check Points in each project area which shall be delivered in ESRI Arc Shape
format and will be used by the Government for validation.
a. A minimum of twenty (20) check points shall be collected uniformly dispersed
over the project area in each of the land cover classifications in which there is
more than 10% coverage to verify fundamental, supplemental, and consolidated
vertical accuracies. In addition — Points shall be collected for those areas
which are classified as Urban, even if there is less than 10% coverage.
b. Fundamental vertical accuracy checkpoints should be located only in open terrain,
where there is a high probability that the sensor will have detected the ground
surface without influence from surrounding vegetation.
c. Checkpoints should be located on flat or uniformly sloping terrain and will be at
least five (5) meters away from any breakline where there is a change in slope.
d. The checkpoint accuracy shall satisfy a Local Network accuracy of 5- centimeteres
at the 95% confidence level.
e. Check points shall not be incorporated into the contractor's vertical solution.
f. Most common land cover categories are (but not limited to):
i. Bare Earth/Open Terrain
ii. Urban
iii. Tall Weeds/Crops (do not use Low Veg)
iv. Brush lands and Trees (do not use Med Veg)
v. Forested and Fully Grown (do not use High Veg)
W-AA
Vertical Accuracy Requirements: Lidar collected under this SOW shall meet or exceed these
vertical accuracies. Assessment procedures shall comply with NDEP guidelines. See C.l .b.(i)(a)
below for complete vertical accuracy reporting requirements.
1. R'vISEZ = 9.25 cm
2. FVA = 18.13 em 95% Confidence Level (Required Accuracy)
3. CVA = 26.9 cm 95th Percentile (Required Accuracy)
4. SVA = 26.9 cm 95`h Percentile (Target Accuracy)
Positional Accuracy Validation: The absolute and relative accuracy of the data, both horizontal
and vertical, relative to known control, shall be verified p.Lior to classification and subsequent
product development. A detailed report of this validation is a required deliverable
Relative Accuracy Requirements: Relative accuracy shall be <= 7 -cm RMSEz within
individual swaths and < =10 -cm RMSEz or within swath overlap (between adjacent swaths)
Acquisition Window: Acquisition window shall be at a period of annual minimal water level in
the fall- winter 2013 leaf off window running through April 15, 2014.
Swath Length: Long swaths (those which result in a LAS file larger than 2GB) shall be split
into segments. Each segment shall thenceforth be regarded as a unique swath. Other swath
segmentation criteria may be acceptable, with prior approval.
Full Swath data shall be delivered Edge data from each swath shall not be trimmed from the
delivered data.
Overlap: Flight line overlap of 10% or greater, as required to ensure there are no data gaps
between the usable portions of the swaths. Collections in high relief terrain are expected to
require greater overlap. Any data with gaps between the geometrically usable portions of the
swaths will be rejected.
Data Voids: Data Voids [areas => (4 *NPS)`' measured using 1 "- returns only] within a single
swath are not acceptable, except:
1. where caused by water bodies
2. where caused by areas of low near infra -red (NIR) reflectivity such as asphalt or
composition roofing; or
3. where appropriately filled -in by another swath
Data Acquisition Conditions:
Atmospheric: Cloud and fog -free between the aircraft and ground
Ground:
4
Snow free; very light, undrifted snow may be acceptable in special cases, with
prior approval.
No unusual flooding or inundation, except in cases where the goal of the
collection is to map the inundation.
Vegetation: Leaf -off is preferred, however:
As numerous factors will affect vegetative condition at the time of any
collection, the USGS National Geospatial Program (NGP) only requires that
penetration to the ground must be adequate to produce an accurate and reliable
bare -earth surface suitable for incorporation into the 1=9 (3- meter) NED.
Collections for specific scientific research projects may be exempted from this
requirement, with prior approval.
Time of Day: Time of day is not of concern.
DATA PROCESSING AND HANDLING
The contractor shall be responsible for post processing of lidar data of sufficient density and
quality to meet the requirements specified in the ATational Geospatial Program Lidar Base
Specification Version 1.4. All processing should be carried out with the understanding that all
point deliverables are required to be in fully compliant LAS format, v1.2 or v1.3. Data producers
are encouraged to review the LAS specification in detail. Specifications of the LAS data sets will
be verified.
ACCURACY REPORTING
1. Data Accuracy: Data collected under this SOW shall meet the National Standard for
Spatial Database Accuracy (NSSDA) accuracy standards. The NSSDA standards specify
that vertical accuracy be reported at the 95 percent confidence level for data tested by an
independent source of higher accuracy. For example the metadata statement shall read,
"Tested _ (meters, feet) vertical accuracy at 95 percent confidence level."
Accuracy of the Lidar Point Cloud Data: The Fundamental Vertical Accuracy (FVA)
of the Lidar Point Cloud data shall be calculated against TINS derived from the final
calibrated and controlled swath data. The required accuracy (ACCz) is: 18.13 cm at a
95% confidence level, derived according to NSSDA, i.e., based on RMSE of 9.25 cm in
the "open terrain" land cover category. This is a required accuracy.
3. Accuracy of the Derived DENT: The accuracy (ACCZ) of the derived DEM shall be
calculated and reported in three (3) ways:
a. Fundamental Vertical Accuracy (FVA): The required FVA is: 18.13 cm at a 95%
confidence level, derived according to NSSDA, i.e., based on RMSE of 9.25 cm in
the "open terrain" land cover category. This is a required accuracy.
b. Supplemental Vertical Accuracy (SVA): SVAs shall be reported for each of the
land cover classes identified above. The target SVA is: 26.9 cm at a 95`x' percentile
level, derived according to ASPRS Guidelines, Vertical Accuracy Reporting for
LiDAR Data, i.e., based on the 95th percentile error for each required land cover
class. These are target accuracies.
c. Consolidated Vertical Accuracy (CVA): The required CVA is: 269 cm at a 95"s
percentile level, derived according to ASPRS Guidelines, Vertical Accuracy
Reporting for LiDAR Data, i.e., based on the 95th percentile error in all land cover
categories combined. This is a required accuracy.
Hydro Flattening Requirements:
Inland Ponds and Lakes:
For inland ponds and lakes approximately 2 -acre or greater surface area ( -350' diameter
for a round pond):
1. Flat and level water bodies (single elevation for every bank vertex defining a
given water body).
2. The entire water surface edge must be at or just below the immediately
surrounding terrain.
3. Long impoundments such as reservoirs, inlets, and fjords, whose water surface
elevations drop when moving downstream, should be treated as rivers.
Inland Streams and Rivers:
For inland streams and rivers of 100' nominal width: (This should not unnecessarily
break a stream or river into multiple segments. At times it may squeeze slightly below
100' for short segments. Data producers should use their best professional judgment.)
1. Flat and level bank -to -bank (perpendicular to the apparent flow centerline);
gradient to follow the immediately surrounding terrain.
2. The entire water surface edge must be at or just below the immediately
surrounding terrain.
3. Streams should break at road crossings (culvert locations). These road fills should
not be removed from DEM. However, streams and rivers should not break at
bridges. Bridges should be removed from DEM. When the identification of a
feature as a bridge or culvert cannot be made reliably, the feature should be
regarded as a culvert.
Non -Tidal Boundary Waters:
1. Represented only as an edge or edges within the project area; collection does not
include the opposing shore.
2. The entire water surface edge must be at or below the immediately surrounding
terrain.
3. The elevation along the edge or edges should behave consistently throughout the
project. May be a single elevation (i.e., lake) or gradient (i.e., river), as
appropriate.
s
Tidal Waters:
This includes water bodies such as oceans, seas, gulfs, bays, inlets, salt marshes, very
large lakes, etc. that is affected by tidal variations.
1. Tidal variations over the course of a collection, and between different collections,
will result in discontinuities along shorelines. This is considered normal and these
"anomalies" should be retained. The final DEM should represent as much ground
as the collected data permits.
2. Variations in water surface elevation resulting in tidal variations during a
collection should NOT be removed or adjusted, as this requires either the removal
of ground points or the introduction of unmeasured ground into the DEM. The
USGS NGP priority is on the ground surface, and accepts the unavoidable
irregularities in water surface.
3. Scientific research projects in coastal areas often have very specific requirements
with regard to how tidal land -water boundaries are to be handled. For such
projects, the requirements of the research will take precedence.
DELIVERABLE PRODUCTS
The following deliverable products shall be produced from the lidar acquisition described above.
Raw Point Cloud Data:
1. Fully compliant LAS v1.2 or v l .3, Point Record Format 1, 3, 4, or 5
2. LAS v1.3 deliverables with waveform data are to use external "auxiliary" files with the
extension ".wdp" for the storage of waveform packet data. See the LAS v1.3
Specification for additional information.
3. Georeference information included in all LAS file headers
4. GPS times are to be recorded as Adjusted GPS Time, at a precision sufficient to allow
unique timestamps for each return.
5. Intensity values
b. Full swaths, all collected points to be delivered.
I file per swath, I swath per file, file size not to exceed 2GB, as described in Section II,
Paragraph 5.
Classified Point Cloud:
1. Fully compliant LAS vl.2 or vl.3, Point Record Format 1, 3, 4, or 5, including "File
Source ID."
2. LAS vl.3 deliverables with waveform data are to use external "auxiliary" files with the
extension ".wdp" for the storage of waveform packet data. See the LAS vl.3
Specification for additional information.
7
Zo
3. Georeference information included in LAS header
4. GPS times are to be recorded as Adjusted GPS Time, at a precision sufficient to allow
unique timestamps for each return.
5. Intensity values
6. Tiled delivery, without overlap
7. Classification Scheme (minimum):
Code 1 — Processed, but unclassified
Code 2 — Bare -earth ground
Code 7 — Noise (low or high, manually identified, if needed
Code 9 — Water
Code 10 -- Ignored Ground (Breakline Proximity)
:Vote: Class 7, :Noise, is included as a convenience for the data producer. It is not required that
all "noise be assigned to Class 7.
Note: Class 10, Ignored Ground, is,for points pre viously classified as bare -earth but whose
proximitt -1 to a subsequently added breakline requires that it be excluded during Digital
Elevation .Model (DEV) generation.
Bare Earth Surface (Raster DEM):
L Cell Size shall be one (1.0) meter, and no less than the design Nominal Pulse Spacing
(NPS).
2. Delivery in an industry- standard, GIS- compatible, 32 -bit floating point raster format
(ERDAS .IMG preferred)
3. Georeference information shall be included in raster file
4. Tiled delivery, without overlap
5. DEM tiles will show no edge artifacts or mismatch
6. Void areas (i.e., areas outside the project boundary but within the tiling scheme) shall be
coded using a unique "NODATA" value. This value shall be identified in the appropriate
location within the file header.
7. Vertical Accuracy (RMSEz) of the bare earth surface is to be assessed using the methods
described in the FEMA "Guidelines and Specifications for Flood Hazard Mapping
Partners, Appendix A ", Section A.8.5 paragraph 1, Section A.8.6.1, and Section A.8.6,2
(substituting the contracted vertical accuracy requirements (RMSEz) for those listed in
8
the FEMA document). All QA /QC analysis materials and results are to be delivered to
the USGS.
8. Depressions (sinks), natural or man -made, are not to be filled (as in hydro- conditioning
and hydro - enforcement).
9. Water Bodies (ponds and takes), wide streams and rivers ( "double - line "), and other non -
tidal water bodies as defined in Section III are to be hydro - flattened within the DEM.
Hydro - flattening shall be applied to all water impoundments, natural or man-made, that
are larger than --2 acre in area (equivalent to a round pond —350' in diameter), to all
streams that are nominally wider than 100', and to all non -tidal boundary waters
bordering the project area regardless of size. The methodology used for hydro - flattening
is at the discretion of the data producer.
Control: All control shall be delivered to the Government.
L,iDAR Intensity Image in grayscale 8 -bit GeoTiff format using the same tile structure as the
other Lidar deliverables.
Breaklines: Hydro Enforcedl /Flattened breaklines shall be delivered in mutually agreeable
format, preferably ESRI Arc Shape format.
Metadata: The following requirements for Metadata shall be met:
1. Collection Report detailing mission planning and flight logs.
a. Survey Report detailing the collection of control and reference points used for
calibration and QA /QC.
b. Processing Report detailing calibration, classification, and product generation
procedures including methodology used for breakline collection and hydro -
flattening.
c. QA/QC Reports (detailing the analysis, accuracy assessment and validation of-
i. The point data (absolute, within swath, and between swath)
ii. The bare -earth surface (absolute)
iii. Other optional deliverables as appropriate
2. Control and Calibration points: All control and reference points used to calibrate, control,
process, and validate the lidar point data or any derivative products are to be delivered.
3. Geo- referenced, digital spatial representation of the precise extents of each delivered
dataset. This should reflect the extents of the actual lidar source or derived product data,
exclusive of Triangular Irregular Network (TIN) artifacts or raster NODATA areas. A
union of tile boundaries or minimum bounding rectangle is not acceptable. ESRI Polygon
shapefile is preferred.
4. Product metadata (FGDC compliant, XML format metadata). One file for each:
a. Project
b. Lift (note: this one per lift — not one per project)
c. Tiled deliverable product group (classified point data, bare -earth DEMs,
breaklines, etc.). Metadata files for individual tiles are not required.
0
0172--
Project Report: The contractor shall deliver a production report which details:
1. A record of field work procedures.
1 Data derivation and adjustments.
3. Quality control procedures and results.
4. Any problems encountered and solutions used in resolving such problems.
5. Statistical report summarizing the results of the airborne GPS adjustment and the overall
accuracy of the adjusted IMU data.
6. Production report shall be Microsoft Word, Adobe PDF format or other compatible
digital format.
Acquisition Reports: Contractor shall provide regular progress updates to the technical point of
contact throughout the data acquisition process.
1. Update frequency shall be based upon the collection period, but no less that once a week.
2. Reports shall be delivered as shapefiles which represent the geographic extent of the
acquired data.
3. Updates shall commence at acquisition onset and shall continue until acquisition is
complete.
Project Pilot: Contractor shall deliver a Project Pilot Delivery consisting of the FVA reporting
of the UNCLASSIFIED point cloud data, a minimum of five (5) square miles of classified LAS
data in each of the primary land cover categories (SVA categories), and corresponding Hydro
Flattened Bare Earth DEM's.
TILING SCHEME AND DATA FORMAT
1. Tile Coverage: Tiles which lie completely within the project area shall be complete to
the tile edges. Tiles which lie partially outside the project boundary shall be complete to
the project boundary with enough overlap beyond the project boundary to ensure that no
parts of the project are omitted.
2. Tile Size:
Tiles shall be 1500 meters x 1500 meters
Tiled deliverables shall conform to the tiling scheme, without added overlap.
Tiling scheme will be used for all tiled deliverables.
Tiled deliverables shall edge -match seamlessly in both the horizontal and vertical.
3. Tile Naming:
Tiles shall be named according to the US National Grid conventions.
4. Spatial Reference System:
The Spatial Reference System shall be: UTM, NAD83, Meters, NAVD88, Meters, Zone
18.
PARTNER RESPONSIBILITIES
Massachusetts Partners will:
1. Assist the USGS NGTOC in resolving project issues as needed and appropriate
2. Receive all deliveries from USGS (each municipality and MassGIS)
Provide partial funding for the project
USGS will:
I . The USGS contractor will collect source imagery as described in the Technical
Requirements.
2. USGS NGTOC Commercial Partnerships Team will provide monthly status updates to
the USGS Geospatial Liaison and the MassOrtho Partners.
3. Consult as needed with the Massachusetts Partners on technical and programmatic issues
4. Upon receipt of the contractor deliveries described above, USGS NGTOC staff will
perform Quality Assurance (QA) inspection of the initial products. NGTOC will report
their findings to the USGS GPSC office. Any non - conforming deliverables will be
returned to the contractor for re -work and re- submittal for QA verification in accordance
with the USGS Geospatial Product and Service Contract.
5. Report and resolve QA findings with contractors, including monitoring any re -work in
accordance with GPSC2 contract rules
6. As soon as the products pass final. NGTOC quality assurance, ensure all final deliverables
are sent to directly to the towns and to MassGIS for distribution to other partners as
described below.
LEGISLATIVE AUTHORITY
USGS legislative authority is provided in Section 1 of the Joint Funding Agreement signature
form (Form 9- 1366).
SCHEDULE
Full details on the delivery schedule are in Joint Funding Agreement and in the USGS Task
Order negotiated with the USGS vendor.
FINANCIAL ARRANGEMENTS
The following lists the funding to be provided by the cities and towns to cost share with USGS
on the work to be performed for their communities. The is part of the overall Central and
Eastern ;Massachusetts 2013 LiDAR Project which also includes funding from USGS, the
Natural Resource Conservation Service and the National Geospatial - Intelligence Agency.
Funding
CitvlTown
Amount
Arlington
S972
Belmont
$864
Boston
$8,712
Brookline
S l ,224
Cambridge
51,296
Chelsea
5324
�� Zi
Dedham
$3,852
Lexington
$2,977
Milton
$2,430
Needham
$2,502
Newton
$3,276
Reading
52,286
Soi-nen,ille
5756
Stoneham
S 1,260
Waltham
$2,520
Watertown
5738
Woburn
$2,340
BILLING INSTRUCTIONS
Billing terms are provided in Section 9 of the Joint Funding Agreement (Form 9-1366),
POINTS OF CONTACT
USGS Technical POC
Tim Saultz, Contracting Officer's Representative (COR)
U.S. Geological Survey
Geospatial Product and Service Contract (GPSC)
1400 Independence Road
Rolla, MO 65401
Commercial Partnership Team
573-308-3654
573-308-3652
USGS Administrative POC
Mark Gewinner, Program Manager
U.S. Geological Survey
National Geospatial Technical Operations Center
1400 Independence Road, MS 309
Rolla, MO 65401
573-308-3636
573-308-3652
USGS NGP POC
Dan Walters
Geospatial 1,1alson for ME, MA & RI
USGS NSDI Partnership Office
196 Whitten Road
Augusta, Maine 04330
12
207 -776 -1293
MassGIS POC
Nell MacGaffey, PMP, Assistant Director
MassGIS Information Technology Division Commonwealth of Massachusetts
One Ashburton Place, Room 1601
Boston, MA 02108
617 -619 -5641
Municipal Technical POCs
Arlington Adam Kurowski akurowski {n.town.arlington.ma.us 781 -316 -3385
Belmont Todd Consentino TConsentinocBelmont- MA.gov 617 -993 -2756
Boston Carolyn Bennett carolyn.bennett.bra(a cityofboston.gov 617 -918 -4432
Brookline Feng Yang fyang@brooklinema.gov 617- 730 -2005
Cambridge Jeffrey Amero jamero(a�cambridgeina.gov 617- 349 -6015
Chelsea Andy DeSantis adesantis@chelseama.gov 617 -466 -4206
Dedham Leon Scott lscott @ dedham- ma.gov 781 - 751 -9390
Lexington Judy Seppala jseppala@lexingtonma.gov 781 -862 -0500
Milton Allan Bishop abishop@townofinilton.org 617 -898 -4973
?Needham Benjamin Anderson banderson@town.needham.ma.us 781- 455 -7500
Newton Doug Greenfield dgreenfieldCanewtonma.gov 617 - 796 -1184
Reading Kim Honetschlager khonetschlager (del.reading.ma.us 781 -942 -6631
Somerville Robert King rkingCcrsomervillema.gov 617 -625 -6600
Stoneham Thomas Cicatelli TCicatelli Evci.stoneham.ma.us 781- 279 -2644
Waltham Eric Rizzo erizzo@city.waltham.ma.us 781- 3143006
Watertown Joseph Mahoney jmahoney @ watertown - ma.gov 617 -972 -6463
Woburn John Corey jaycoreyrccityofwoburn.com 781- 897 -5882
Municipal Financial POC
Arlington Michael Rademacher mrademacher @town.arlington.ma.us 781 -316 -3101
Belmont David Petto dpetto @belmont- ma.gov 617 -993 -2750
Boston Carolyn Bennett carolyn.bennett.bra crcityofboston.gov 617 -918 -4432
Brookline Kevin Stokes kstokes(cbrooklinema.gov 617- 730 -2003
Cambridge Jeffrey Amero jameraccambridgema.gov 617 -349 -6015
Chelsea Jay Ash Jash@chelseama.gov 617- 466 -4100
Dedham Jason Mammone jmammone(cdedham- ma.gov 781 -751 -9352
Lexington Dorinda Goodman dgoodman @lexingtonma.gov 781- 862 -0500
:Milton John Thompson jthompson@townofinilton.org 617- 898 -4869
Needham Roger MacDonald rmacdonald ccneedhamma.gov 781- 455 -7500
:Newton Joe Mulvey jmulveycnewtonma.gov 617 -796 -1188
Reading Jeffrey Zager jzager(cci.reading.ma.us 781- 942 -6660
Somerville Stan Koty skoty.c somervilleina.gov 617 -625 -6600
13
2�
Stoneham
Thomas
Cicatelli
tcicatelliC, ci.stoneham.ma.us
781 -279 -2644
Waltham
Donald
Aucoin
daucoinrcity.waltham.ma.us
781 -314 -3014
Watertown
Tom
Tracy
ttracvCwatertown- ma.gov
617 -972 -6460
Woburn
Scott
Galvin
sgalvin(Ccityofwoburn.com
781 - 897 -5901
14
0
Attachment A: Massachusetts2014 UDAR Project Area Coverage
NAAM
SI
15
'ap*
T
Schena, Paula
From:
Dolores Silva <d_silva @comcast.net>
Sent:
Sunday, July 07, 2013 8:43 PM
To:
Schena, Paula
Subject:
Selectmen's Meeting July 9th
Good Morning Paula:
Unfortunate) I will be unable to attend the Selectmen's Meeting Y g44londay'evening as I will be away. I appreciate their
thoughtfulness, but feel recognition is not necessary as serving the Community has been a pleasure and I am very happy
to have done so.
Sincerely,
Dolores S. Carroll
rir�
LEGAL NOTICE
TOWN OF READING
NOTICE OF PUBLIC
HEARING
To the Inhabitants of the
Town of Reading:
Please take notice that -the
Board of Selectmen of the Town
of Reading will hold a public
hearing on July 9, 2013 at 7:45
p.m. in the *Selectmen's Meeting
Room, *16 Lowell .Street,
Reading, Massachusetts to
consider the request of the
homeowner at 89 Woburn
Street to remove a 22 inch
diameter Elm tree that is locat-
ed in the tree lawn in front of
the residence. '
A copy of the proposed doc-
ument regarding.this•topic is
available in the • Town
Manager's office, 16 Lowell
Street, Reading, MA, M -W-
Thurs from 7!30.a.m. - 5:30.
P.m., Tues from 7:30 a.m. -
7:00 p.m. and is attached to the
hearing notice on the website at
www.readingma.gov
All interested parties. are
invited to attend the:hearing,•or
may submit their comments in
writing or by email prior to 6:00
p.m. on July 9, 2013 to town -
manager@ci.reading.ma.us
By order of .
Peter I. Hechenblelknet
Town Manager
6/25-,7/2 1
3v
D,
LEGAL NOTICE
TOWN OF READING ,..
ALLEGED VIOLATION
M.G.L. CHAPTER 138, 04 =
SALE TO MINOR-
To the inhabitants of .ttie
Town of Reading:
Please take notice that,the.
Board of Selectmen as "tfie
Licensing Authority for -tile
Town of Reading will hold* a ,
public hearing on Tuesday,
July 9, 2013. at 8:15 p.m. 4n
the Selectmen's. Meeting
Room, 16 Lowell Street]
Reading, Massachusetts.to
show cause why Meadow
Brook Golf Corp. of Reading
Mass d/b /a Meadow Brook
Golf Club, Club Licerise .to
Expose, Keep for Sale 6YWAo'
Sell All Kinds of Alcobolic-
Beverages to be Drunk en, the
Premises should not bemoc;
ified, suspended or revoked
for violating G.L. Chaptet 138,
§34 on June 20, 2013 to vgii
the sale or.delivery of -dlco-
.holic beverages to a p6ton
under 21 years of age.',--':
All interested parties May -
appear in person, may su wit
their comments In wrdij#g; or
may email - comments'ib
townmanagerfti.readi[ig fn
us. =
By ors ierA
Robert W:Le.Laobew-
Town Manager,.
7/2 :.
3�
' OFRFaO'ti
�0�
TOWN OF READING ,..
ALLEGED VIOLATION
M.G.L. CHAPTER 138, 04 =
SALE TO MINOR-
To the inhabitants of .ttie
Town of Reading:
Please take notice that,the.
Board of Selectmen as "tfie
Licensing Authority for -tile
Town of Reading will hold* a ,
public hearing on Tuesday,
July 9, 2013. at 8:15 p.m. 4n
the Selectmen's. Meeting
Room, 16 Lowell Street]
Reading, Massachusetts.to
show cause why Meadow
Brook Golf Corp. of Reading
Mass d/b /a Meadow Brook
Golf Club, Club Licerise .to
Expose, Keep for Sale 6YWAo'
Sell All Kinds of Alcobolic-
Beverages to be Drunk en, the
Premises should not bemoc;
ified, suspended or revoked
for violating G.L. Chaptet 138,
§34 on June 20, 2013 to vgii
the sale or.delivery of -dlco-
.holic beverages to a p6ton
under 21 years of age.',--':
All interested parties May -
appear in person, may su wit
their comments In wrdij#g; or
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By ors ierA
Robert W:Le.Laobew-
Town Manager,.
7/2 :.
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QUITCLAIM DEED
The Town of Reading, a municipal corporation duly established under the laws of
the Commonwealth of Massachusetts and having its usual place of business at Town Hall,
16 Lowell Street, Reading, Massachusetts, acting by and through its Board of Selectmen, as
authorized by a vote of Article 14 and Article 15 at the Special Town Meeting held on
November 14, 2011 and a vote of Article 7 at the Special Town Meeting held on January 28,
2013, in full consideration of Three Hundred and Eleven Thousand Dollars ($311,000.00),
hereby grants to Sage Development Corp., a Massachusetts business corporation with a
principal place of business at 26 Fairchild Drive, Reading, Massachusetts 01867, with
quitclaim covenants, a certain parcel of land, situated in Reading, Middlesex County,
Massachusetts, and being shown as Lot 1 on a plan entitled "Plan of Land Pearl Street
Reading, Massachusetts ", Scale: 1" = 20 Ft, Date May 1, 2013 ", recorded with Middlesex
South District Registry of Deeds as Plan No. 285 of 2013, and further bounded and
described as follows:
BEGINNING at the stone bound along the westerly side line of Audubon Road;
THENCE turning North 33° 25' 22" West a distance of 10.17 feet;
THENCE turning South 26° 50' 05" West a distance of 171.90 feet;
THENCE turning South 14° 19' 31" East a distance of 71.12 feet;
THENCE turning South 03° 23' 32" East a distance of 53.28 feet;
THENCE turning South 181 22' 03" West a distance of 45.13 feet;
THENCE along a curve to the right, having a radius of 1015.72 feet, a
distance of 247.49 feet;
THENCE turning North 37° 50' 00" East a distance of 9.39 feet to a stone
bound;
THENCE along a curve to the left, having a radius of 25.00 feet, a distance of
39.27 feet to a stone bound;
THENCE along a curve to the right, having a radius of 231.77 feet, a distance of
75.82 feet, to the point of beginning.
CONTAINING: 17,935 square feet of land, more or less, according to said plan.
The Town retains a perpetual, non - exclusive right and easement for foot or vehicular
access to the 20'wide Water Easement shown on said plan for the purpose of inspecting
maintaining, constructing, repairing or replacing the water facility.
0
For Town's title see "Discontinuance of a Portion of Old Pearl Street ", recorded at
Middlesex South Registry of Deeds in Book 61204, Page 120; Order of Taking recorded at Book
61204, Page 123; Confirmatory Order of Taking recorded at Book 61887, Page 104 and plan
entitled "Old Pearl Street Taking and Discontinuance Plan" recorded as Plan 96 of 2013. See
also deed recorded at Middlesex South Registry of Deeds at Book 913, Page 367.
The Grantee has paid, in addition to the purchase price, the sum required by Mass. Gen.
Laws c.44, §63A, to be paid in lieu of taxes. There has been full compliance with the
requirements of Mass. Gen. Laws c. 7C, §38.
No deed stamps are required pursuant to Mass. Gen. Laws c. 64D, § 1.
IN WITNESS WHEREOF, the said Town of Reading has caused its corporate seal to be
affixed and these presents to be signed, acknowledged and delivered in its name and behalf by the
Board of Selectmen, hereto duly authorized, this day of July, 2013.
TOWN OF READING
By and through its BOARD OF SELECTMEN
James E. Bonazoli, Chairman John Arena
Ben Tafoya
Marsie K. West
Daniel A. Ensminger
COMMONWEALTH OF MASSACHUSETTS
Middlesex, ss.
On this day of July, 2013, before me, the undersigned notary public, personally
appeared James E. Bonazoli, John Arena, Ben Tafoya, Daniel A. Ensminger and Marsie K. West, as
members of the Board of Selectmen for the Town of Reading, proved to me through satisfactory
evidence of identification, which were
, to be the persons whose names are signed on the preceding or
attached document, and acknowledged to me that they signed it voluntarily for its stated purpose.
Notary Public
Iry
FY2014 Town Manager's Goals and Action Plan
Town of Reading, MA
DRAFT version dated June 19, 2013
Administration
The human capital of the community is the major resource that is
necessary to achieve the provision of services to the community and
as such should be supported and respected. This human capital
includes employees, elected officials and members of Boards,
Committees and Commissions (BCCs).
1. Design optimal Town department/division structure, regardless of current set -up or specific personnel,
including the role of the Assistant Town Manager. Describe detailed transition plan from current status to
such an optimal model, including specific personnel.
2. Establish optimal professional development (PD) and training levels across all departments. Devise multi-
year process to transition from current status to desired outcome. Focus on tracking compliance with PD job
requirements as well as optional PD for advancement.
3. Create lists of routine tasks all Town departments /divisions do each year. Design specific quantitative
measures to evaluate these tasks on either a quarterly or monthly basis. Devise implementation plan for these
measurements.
4. Conduct a Retreat with the Selectmen (BOS) and Town Department Heads.
5. Discuss with BOS the need for broad BCC meetings to convey information and expectations. For
information, include Open Meeting Law and Ethics trainings, and a discussion of electronic meeting support.
For expectations, discuss two -way BOS -BCC communication options. As needed, give further direction to
specific BCCs on their mission or operating procedure.
6. Conduct at least two Executive Sessions for the BOS for the purpose updates on the status of negotiations of
successor Collective Bargaining Agreements with all Unions for dates effective July 1, 2014.
Regulation and Policy Development
Reading will continue to address major emerging issues through
development, modification, improvement and simplification of
local bylaws, regulations and Selectmen's policies. When in
doubt, fewer and simpler regulations are desired. Additionally,
Selectmen's policies may be used to memorialize current and
proposed administrative practices to provide an historical
record and direction for the community in the future.
7. Conduct a comprehensive review and revision of the Zoning Bylaws. Establish early and ongoing two -way
communication with key participants including the BOS, CPDC, ZBA and EDC.
8. Complete the review and re -write of the Traffic Rules and Regulations.
9. Determine if Zoning changes are needed for the optimal use of the Oakland Road property.
1
7/6/2013 3
Services
Gu5i0MER
SERVICE
FY2014 Town Manager's Goals and Action Plan
Town of Reading, MA
DRAFT version dated June 19, 2013
Reading will continue to provide as much friendly customer
service as is possible. Technology trends will be monitored to
change the delivery of information and services, in order for
customers to engage in as much self - service as they desire.
10. Continue to measure customer satisfaction. Design method to reach out and survey customers on services
that are used broadly, such as rubbish pickup and snow clearing & removal. Based on all forms of feedback,
identify and recommend changes to regulations that do not currently seem to meet customer service goals, or
that will make them easier for customers to understand and use. Based on feedback, continue training
employees and volunteers on the customer service policy as needed.
11. In the Library, support the Goals as established by the Library Board of Trustees, with a focus on all items
related to the Library Building project;
12. Strengthen the communications process with external customers. First inventory all forms of current external
communication; then obtain feedback from the Community as to desired information & method of delivery.
Improve the Town web site, providing expanded electronic customer interaction with the Town.
Operations
Reading will continue to provide municipal services in a cost - effective
and efficient manner.
13. Pully implement permits and licensing system, including customer self - service.
14. Expand the Records Management efforts including providing records to the public via the web site.
15. Expand regional services as appropriate (Assessors, Housing Services Coordinator, Recreation)
16. Finalize Veteran's District through regional arrangement or other method satisfactory to the state that
maintains current high levels of services to our Veterans.
Health and Safetv
Reading will continue to focus on strong public health and public
safety services.
17. Focus Public Health, School, Substance Abuse, and other resources on a Healthy Community model with an
initial focus on obesity prevention. Find ways to encourage walking, cycling, and other activities. These
efforts may involve many departments, with efforts led by the Health Division. Promote healthy eating.
Include reminders of area Farmers Markets in addition to Reading. Work with food establishments on menu
options that are healthy.
7/6/2013
z
3
FY2014 Town Manager's Goals and Action Plan
Town of Reading, MA
DRAFT version dated June 19, 2013
Communitv Development
Reading has worked to maintain the character of the community, while
making planned and deliberate improvements to the Town. Major efforts
have been led by the Board of Selectmen, the CPDC, the EDC and the
Climate Protection Committee.
18. Conduct specific feedback exercises with our business community. Include an `entrance interview' for those
businesses new to town that have gone through a permitting process; a form of `exit interview' for businesses
leaving town; and solicit feedback from those that have been established for years if they wish to share their
valuable insights. Use BCC resources such as the EDC and FSF to hold a broad `business preparation'
meeting this summer for those in and around the Fall Street Faire area, especially the new businesses in
town. Engage the RNR Chamber of Commerce on areas of mutual concern.
19. Continue progress towards meeting and maintaining the level of 10% of housing units (as re- defined by the
2010 federal census) as affordable. Complete Housing Production Plan provides roadmap to meet affordable
housing goals. Track & implement as outlines. Pursue one -year reprieve if possible.
20. Implement high priority parking and alternative transportation recommendations for Parking, Traffic, and
Transportation improvements.
21. Develop inventory of properties falling under the new Property Maintenance Bylaw, and begin actions to
bring them into compliance.
22. Implement new gateway signage — South Main Street (paid for by Reading Woods mitigation).
23. Develop an action plan for re -use and /or redevelopment of the properties behind the RMLD in the area
bounded by Ash Street, the RR tracks, and Pond View Drive.
Infrastructure and Capital Proiects
24
Reading will strive to maintain and improve the community's
infrastructure through fiscally prudent long term capital
planning. For large capital needs, a temporary tax increase
(Prop 2Y2 exclusion) will be requested so as to not `crowd out'
ongoing capital requirements.
funding for the West Street project. If funded, conduct a public information
Downtown Improvements project.
25. Implement high priority municipal building projects:
a. Library building project
b. Impact of Library and other building projects on support levels from Town Facilities department
C. Public Works building(s). Reconsider Cemetery garage plan, DPW site work including improved
vehicle maintenance layout, operational improvements, and aesthetics enhancements
26. Begin implementation of the first phase of the Water Distribution Master Plan.
3 9 7/6/2013
FY2O14 Town Manager's Goals and Action Plan
Town of Reading, MA
DRAFT version dated June 19, 2013
27. Develop and evaluate schematic designs for the Birch Meadow pavilion, including a mix of storage, food
service, restrooms, and picnicking. Include a management plan for each of the elements. Develop a cost
estimate.
Finance
Reading will continue to evaluate revenue sources, cost reduction,
regionalization of services, other methods of providing services, and
level of services with the goal of maintaining long term fiscal
stability of the community while providing a level of service that the
community can sustain.
28. Seek NT approval of a staff developed OPEB funding mechanism including ongoing funding of this
liability at a level that the community can afford. Transition OPEB investment funds to PRIT or other
qualified institution.
29. Review current bill printing and mailing policy. Determine if revised billing cycles would allow for
consolidated billing, simplifying the payment process for customers and saving on postage. Investigate
electronic options and present options to the BOS whereby customers would be required to pay `convenience
fees' to vendors.
30. Review Town -wide fee structure, across several departments. This would range from permits and licenses to
late fee policy, where the latter is not already set by law.
31. Develop a Fund Balance policy in accordance with GASB 54.
4
7/6/2013
01
$q
Bob
Sharon
Jean
Ruth
Jeff
Jim
Greg
Done
GOAL
TMgr
ACC
ComSvc
Library
DPW
Police
Fire
N
Notes
Administration
1
Dept. structure
xx
x
x
x
x
x
x
Multi -year
2
Prof. development
x
x
x
x
x
x
xx
3
Task lists
x
x
x
x
x
x
xx
4
BOS /DH Retreat
x
x
x
xx
x
x
x
5
BCC communication
xx
x
x
x
x
x
Multi -year
6
Labor Negotiations
xx
x
x
x
Regulation
& Policy Development
7
Zoning Bylaws
x
xx
x
x
Multi -year
8
Traffic Rules & Regs
x
xx
9
Oakland Rd Zoning
x
xx
Multi -year
Services
10
Customer Service
xx
x
x
x
x
x
x
Multi -year
11
Library
x
xx
12
Ext. Communication
xx
x
x
x
x
x
x
Multi -year
Operations
13
L &P system
x
xx
x
x
x
Multi -year
14
Records Mgmt
xx
x
x
x
x
x
x
Multi -year
15
Regionalization
xx
x
x
Multi -year
16
Veteran's Services
xx
x
Health
& Safety
17
Healthy Community
x
xx
(RCASA)
Community
Development
18
Business feedback
xx
x
19
Affordable Housing
xx
20
PTTF changes
x
x
x
xx
x
21
Propert Maint.
x
xx
x
22
S.Main signs
xx
23
Ash St re -use
x
xx
Multi -year
Infrastructure & Capital Projects
24
West Street
xx
x
Multi -year
25
Building projects
x
x
xx
x
Multi -year
26
Water Distr Plan
xx
x
Multi -year
27
Birch Meadow
x
x
xx
Multi -year
Finance
28
OPEB
xx
x
29
Billing
xx
x
30
Fee structure
x
xx
x
x
x
x
x
31
GASB 54
xx
lead (xx)
11
2
7
3
3
3
2
partipate (x) 1
14 1
10
16 1
8
14
15 1
10
$q
FY2014 Town Manager's Goals and Action Plan
Town of Reading, MA
Progress Report
Administration
The human capital of the community is the major resource that is
necessary to achieve the provision of services to the community and
as such should be supported and respected. This human capital
includes employees, elected officials and members of Boards,
Committees and Commissions (BCCs).
Bob
Sharon
Jean
Ruth
Jeff
Jim
Greg
TMgr
ACC
ComSvc
Library
DPW
Police
Fire
1 xx
x
x
x
x
x
x
2 x
x
x
x
x
x
xx
3 x
x
x
x
x
x
xx
4 x
x
x
xx
x
x
x
5 xx
x
x
x
x
x
6 xx
x
x
x
1. (BOB) Design optimal Town department /division structure, regardless of current set -up or specific
personnel, including the role of the Assistant Town Manager. Describe detailed transition plan from
current status to such an optimal model, including specific personnel.
June 12 — task assigned to all DH except Ruth at DH meeting, due by August 1".
July 16 — Town Department Head meeting to review & discuss.
2. (GREG) Establish optimal professional development (PD) and training levels across all departments.
Devise multi -year process to transition from current status to desired outcome. Focus on tracking
compliance with PD job requirements as well as optional PD for advancement.
June 21— task assigned to all DH via email due by September 1 S` in preparation for FYI S budget process.
July 16 — Town Department Head meeting to review & discuss
1
7/6/2013
U�
FY2014 Town Manager's Goals and Action Plan
Town of Reading, MA
Progress Report
3. (GREG) Create lists of routine tasks all Town departments /divisions do each year. Design specific
quantitative measures to evaluate these tasks on either a quarterly or monthly basis. Devise
implementation plan for these measurements.
June 12 — task described at DH meeting (Ruth absent) with the objective that important tasks will begin to be
measured on January 1, 2014. No set date for entire task list to be completed - to be discussed at August or
September DH meeting.
July 16 — Town Department Head meeting to review & discuss
4. (RUTH) Conduct a Retreat with the Selectmen (BOS) and Town Department Heads.
- Date & topic(s) are TBA.
5. (BOB) Discuss with BOS the need for broad BCC meetings to convey information and expectations.
For information, include Open Meeting Law and Ethics trainings, and a discussion of electronic
meeting support. For expectations, discuss two -way BOS -BCC communication options. As needed,
give further direction to specific BCCs on their mission or operating procedure.
- Summer meeting is desirable for purposes of Open Meeting & Ethics training, and an introduction to the
website and new methods of posting agendas and minutes. Bob will work with Laura Gemme on this
meeting.
6. (BOB) Conduct at least two Executive Sessions for the BOS for the purpose updates on the status of
negotiations of successor Collective Bargaining Agreements with all Unions for dates effective July 1,
2014
- Bob will set mid/late August meeting with Jim, Greg, Jeff & Carol to discuss labor negotiations
overview. Unions to be notified of proposed bargaining schedule by September 1 sc
- Bob will set late September meeting with all Town Department Heads to discuss FYI financial picture,
in advance of a Financial Forum. Note that a lot of dates & planning depend on the status of the Woburn
Street School project.
2
7/6/2013
(P
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RMLD
P_ece,,Yc4 '7/q/,3
Reading Municipal Light Department
RELIABLE POWER FOR GENERATIONS
Vegetation Related Distribution Line Clearance
Program
Effective date: July 2013
Purpose
This document serves as a guide for town managers and administrators, tree professionals and
customers alike who want to understand the rationale of the Reading Municipal Light
Department (RMLD) in adopting a Distribution Line Clearance Program, which will afford a
recurring pruning cycle to align aesthetics and the reliable delivery of power.
Executive Summary
The largest factor causing power outages continues to be vegetation contact to electrical
conductors, weak trees and /or limbs falling. This has resulted in broken poles, downed wires,
blown fuses, and conductor restoration due to the proximity of limbs and vegetation to
electrical conductors in what is known as the maintenance corridor.*
In 2011, the Massachusetts Utility Distribution Vegetation Management Line Clearance
Specifications were developed (M.G.L. c.87 s.14). This statute allows each utility to prune
vegetation horizontally 10 feet and vertically 12 feet away from overhead conductors in its
maintenance corridor. In an effort to maintain the life- safety product reliable power
represents, public and private utilities have begun to increase the clearance between trees and
electrical conductors to the allowable specification. Serving two purposes it will:
simultaneously remove existing and potential threats to the delivery of reliable power and
increase the maintenance tree - pruning cycle of utilities, thereby reducing the frequency with
which the pruning needs to be accomplished. The result will be enhanced reliability.
The Reading Municipal Light Department (RMLD) has utilized tree - trimming professionals for
purposes of tree removal and pruning within the service territory for years. The RMLD
continues to remain sensitive to the need of pruning, tree removal and the methodology of
how this is performed. When the need arises, the RMLD has used the ser vices of an arborist to
determine what effect severe pruning will have on a particular species of tree. Normally, on a
day -to -day basis, the RMLD professional line clearance tree crews prune without the need for
an arborist.
The distribution upgrade process the RMLD employs provides a more narrowed requirement of
clearance to vegetation than open wire construction. This is achieved through the continued
installation of a diamond - shaped Hendrix cable, consisting of four conductors in an evenly
spaced compact arrangement. This type of installation, known as spacer cable is our
engineered standard. Whenever possible, upgrades consist of this installation standard. These
upgrades continue to be done in areas of the service territory each year.
As has been widely reported, the New England region has begun to see storms that frequently
are resulting in more damage due to winds and abnormal weather patterns. Three such storms
that come to mind in the last several years are: Hurricane Irene in 2011, the Halloween
snowstorm of 2011 and Hurricane (Super- storm) Sandy in 2012. We recognize these storms are
not an everyday occurrence. Nonetheless, they each have required: RMLD crews,
supplemented with mutual aid from other municipalities, additional tree crews, and contractors
to perform restoration efforts for four -five days due to the damage to the electrical distribution
system. System rebuilding efforts then carried on for several more weeks after the power was
restored.
Program Objective
The RMLD is continuously mindful of the environmental need for trees and the aesthetics trees
provide. Our objective is to create a balance of aesthetics, reliability, and cost, with the
approach of the need for a minimum pruning cycle of three years. We understand the value
having foliage presents to the environment and the wonderful shade our trees provide.
2
However, when power is disrupted during and following a storm due to tree contacts and
falling limbs, we are reminded of the necessity for electricity.
Lastly, to be on a pruning cycle of three years is more expensive than adopting a pruning cycle
of five years, yet the RMLD believes this softer approach to pruning offers a better balance
between aesthetics, reliability, and economics.
Beginning July 2013, the RMLD will be implementing a tree pruning standard distance around
its conductors in the maintenance corridor. The RMLD standard will be a clearance distance of
five feet in all directions of the pole -to -pole overhead primary and secondary lines (see Fig. 1).
When a tree is healthy, the compact arrangement of overhead spacer cable construction avoids
the need for wide pruning around the conductors. The aforementioned vegetation standard in
the Massachusetts General Law will provide a significant amount of discretion for the RMLD
line clearance tree trimming crews when considering the proper distance of vegetation to
conductors. In some instances, a distance of greater than five feet up to the Massachusetts
Utility Distribution Vegetation Management Specification may be required due to what is
deemed the best way for the professional line clearance tree crew to trim back to a main leader
or a scaffolding limb. However, the RMLD does not anticipate a majority of situations requiring
the pruning clearances mentioned in the new standard and will evaluate the need on a case -by-
case basis.
In addition, the RMLD will be working with an arborist in the development of a growth survey
which identifies by species of tree, the 'growth rate' or speed at which annual growth takes
place. Recognizing that some species of deciduous trees have an accelerated average growth
rate, the growth survey will better prepare the RMLD line clearance crews to maintain a three -
year trim cycle as we begin this initiative. Additionally, if at all possible and unless damaged or
diseased, the RMLD line clearance tree crews will work to avoid cutting limbs in the
maintenance corridor over a 12" caliper.
The RMLD will be working with each town tree warden in the service territory, and we are
requesting the help of our customers to identify weak trees and /or limbs that pose a threat to
overhead wires. As we begin to identify main line feeders where the clearance to our
conductors is less than five feet, our professional line clearance tree crews will be spending
time pruning to increase the distance between the vegetation and the electrical conductors.
Should you have any questions or identify weak trees and /or limbs that present a hazard to the
overhead distribution wires, please call Kathleen Rybak at 781 - 942 -6481.
Thank you,
Kevin Sullivan
RMLD Interim General Manager
*American National Standards Institute (ANSI) A -300 uses standards that result in greater
clearances from conductors in the maintenance corridor, also known as the trim zone.
4
RMLD VEGETATION MANAGEMENT
,.-- -.
j 5' %%
Primary Trim ,;
Zone 1
� 1
1
♦'
`Vi
1
Secondary 5' 1
I
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1 3 Phase Spacer Cable
Distribution Line Maintenance
Pole to Pole Maintenance Corridor
Minimum Requirements
% Trim Primary
/ 5'
Zone ;
1 �
i j �♦
Secondary
1
House 5' j
SeN„e % i
Utility Pole 40' Typical
♦ ♦� 5" Trim
/ Zone
1 Primary
I
1
1 .♦I
5" 5 "_ �
ft* 441. & 5' 40
Secondary
\ 1
1 3 Phase Crossarm I
Single Phase Primary
Construction Type
Trim Zone
3 Phase Crossarm
5 foot radial circle
3 Phase Spacer and
Single Phase Primary
5 foot radial circle
Secondary
5 foot radial circle
Figure 1.