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Home My WebLink About2013-06-18 Board of Selectmen PacketDRAFT - BOARD OF SELECTMEN 2013 AGENDAS 2013 Staff Responsibility Estimated Start time June 18, 2013 Review Medical Marijuana moratorium (CPDC request) Delios/Wilson 7:30 Review Zoning Bylaw project Delios/Wilson 7:45 Appointments of Boards, Committees, Commissions LeLacheur 8:00 Appointment of Town Counsel LeLacheur 8:30 Discuss Goals LeLacheur 8:45 June 19, 2013 WORKSHOP Discuss Goals LeLacheur 7:00 July 9, 2013 Office Hour Marsie West 6:30 Certificates Retiring Volunteers who served 5+ years Town Accountant Report Angstrom 7:30 Review Customer Service Survey results LeLacheur Award Bids for the purchase of 2 Audubon Road LeLacheur Jubr30,2012 } rt HEARING Paint & Sip beer & wine license 8:00 August 20, 2013 Office Hour Ben Tafoya 6:30 Review final drainage studies Zambouras Preview Subsequent Town Meeting LeLacheur Preview Special Town Meeting warant LeLacheur September 4 & 5 Rosh Hashanah - NO MEETINGS September 10, 2013 Office Hour John Arena 6:30 Town Accountant Report Angstrom 7:30 CAB (RMLD) member Report 7:45 September U, 2013 Close STM Warrant October 8, 2013 Office Hour James Bonazoli 6:30 Tax Classification preview October 22, 2013 MAPC member Report Tax Classification Hearing? November 5, 2013 Office Hour Dan Ensminger 6:30 November 12, 2013 - Subsequent Town Meeting no meetings November 14, 2013 - Subsequent Town Meeting no meetings November 18, 2013 - Subsequent Town Meeting no meetings November 26, 2013 Tax Classification hearing Approve Liquor Licenses Review Goals December 10, 2013 Office Hour Marsie West 6:30 Approve licenses Approve early openings /24 hour openings December 17, 2013 Town Manager Performance Evaluation future agendas DPW site issues Zager Discuss driveway width issues Zambouras Review & adopt - Traffic Rules and Regulations Martel Strout Avenue Master Plan - after Town Forest planning work is done Policy on Trust Fund Commissioners Heffernan Review license and permit fees Delios Develop policy on affordable housing; consider Regional Housing Services Coordinator Delios Follow up on Affordable Housing Trust Fund LeLacheur Bandstand Consideration of Class 2 MV license - Global gas station. recurring items Town Accountant Report Jan - Apr -Jul -Oct Qtrly CAB (RMLD) member Report Semi -ann RCTV members report Semi -ann MAPC member Report Apr -Oct Semi -ann Approve licenses December Annual Appointments of Boards, Committees, Commissions June Annual Tax Classification Hearing Oct/Nov Annual Schena, Paula From: LeLacheur, Bob Sent: Wednesday, June 12, 2013 8:40 AM To: Schena, Paula Subject: FW: Medical Marijuana Moratorium Attachments: Updated Draft MM Moratorium_6_11_13.docx For BOS packet (more to follow on Thursday after dept head meeting) Robert W. LeLacheur, Jr. CFA Town Manager Town of Reading 16 Lowell Street Reading, MA 01867 townmanaaer @ci.readina. ma. us (P) 781 - 942 -9043 (F) 781 - 942 -9037 www.readingma. goy Please fill out our brief customer service survey at http:// readinema- survey.virtualtownhall. net /survey /sid /19ab55aedO8fbc96/ Town Hall Hours: Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m. Tuesday: 7:30 a.m. - 7:00 p.m. Friday: CLOSED From: Wilson, Jessie Sent: Wednesday, June 12, 2013 7:44 AM To: LeLacheur, Bob Cc: Delios, Jean Subject: Medical Marijuana Moratorium Hi Bob, Please find attached the draft language for the Medical Marijuana Moratorium. On June 10, 2013, the CPDC voted unanimously to recommend the propose zoning amendment for consideration by the Board of Selectmen. As required by MGL Chapter 40A Section 5 the Board of Selectmen must within 14 days submit the proposed amendments to the CPDC. If you require anything else for the meeting next week, please let me know. Thanks, Jessie 3essie Wilson Staff Planner Town of Reading 16 Lowell Street Reading, MA 01867 p: 781.942.6648 Sa l Article XX: To see if the Town will vote to add a new Section 4.13 "Temporary Moratorium On Medical Marijuana Treatment Centers/Registered Marijuana Dispensaries" and amend Section 2.0 "Definitions" to include Medical Marijuana Treatment Centers/Registered Marijuana Dispensaries of the Town of Reading Zoning By -Law as follows: (note: bold represents new language) Section 2.0 Definitions: 2.2.21.2 Medical Marijuana Treatment Center/Registered Marijuana Dispensary: "a not - for - profit entity, as defined by Massachusetts law only, registered by the Department of Public Health (DPH) as a Registered Marijuana Dispensary, that acquires, cultivates, possesses, processes (including development of related products such as food, tinctures, aerosols, oils or ointments), transfers, transports, sells, distributes, dispenses, or administers marijuana, products containing marijuana, related supplies, or educational materials to qualifying patients or their personal caregivers." 2.2.21.3 - Mixed Use: The combining of retail/commercial and /or service uses with residential or office use in the same building or on the same site. (Note: this change is a result of renumbering) Section 4.13 Temporary Moratorium on Medical Marijuana Treatment Centers/Registered Marijuana Dispensaries 4.13.1 Purpose By vote at the State election on November 6, 2012, the voters of the Commonwealth approved a law regulating the cultivation, distribution, possession and use of marijuana for medical purposes. The law provides that it is effective on January 1, 2013. On May 8, 2013 the State Department of Public Health (DPH) promulgated regulations that are effective on May 24, 2013. The regulations promulgated by the State Department of Public Health provide guidance in regulating medical marijuana, including Medical Marijuana Treatment Centers/Registered marijuana Dispensaries (see Section 2.2.21.2 for definition). The Town needs time to study and consider the regulation of Medical Marijuana Treatment Centers/Registered Marijuana Dispensaries. This includes issues related to planning, public health and public safety, as well as to evaluate the potential impact of the 5�y2 State regulation on local zoning. The Town intends to adopt a temporary moratorium on the use of land and structures in the Town for Medical Marijuana Treatment Centers/Registered Marijuana Dispensaries so as to allow the Town sufficient time to engage in a planning process to address the effects of such structures and uses in the Town and to enact bylaws in a manner consistent with sound land use planning goals and objectives. 4.13.2. Temporary Moratorium on Medial Marijuana Treatment Centers/Re0stered Marijuana Dispensaries For the reasons set forth above and notwithstanding any other provision of the Zoning Bylaw to the contrary, the Town hereby adopts a temporary moratorium on the use of land or structures for a Medical Marijuana Treatment Center/Registered Marijuana Dispensary. The moratorium shall be in effect through November 10, 2014. During the moratorium period, the use of land or structures for a Medical Marijuana Treatment Center/Registered Marijuana Dispensary shall be prohibited. Nothing contained in this Article shall be construed to permit or authorize to be permitted, the use of land or structures for any activity involving marijuana, other than as a Medical Marijuana Treatment Center/Registered marijuana Dispensary. 4.13.3. Planning Process During the temporary moratorium established in Section 4.13 — 4.13.2, the Town shall undertake a planning process to address the potential effects of Medical Marijuana Treatment Centers/Registered Marijuana Dispensaries and other land uses and structures related to the use of marijuana for medical purpose. In doing so, the Town shall consider the DPH regulations and shall make recommendations regarding the adoption of new Zoning Bylaw provisions governing the location, operation and effects of Medical Marijuana Treatment Centers/Registered Marijuana Dispensaries and other land uses and structures related to the use of marijuana for medical purposes. This process shall coincide with a comprehensive update of the Zoning Bylaw and be part of a larger planning process for consideration at Subsequent Town Meeting in November of 2014. Or to act in any other manner in relation thereto. Submitted by the Board of Selectmen at the request of the Planning Board PASSED O DEFEATED O POSTPONED INDEFINITELY O OTHER ( ) Town of Reading 16 Lowell Street Reading, MA 01867 -2683 Phone: 781 - 942 -6610 Fax: 781- 942 -9071 COMMUNITY PLANNING AND DEVELOPMENT COMMISSION MEMORANDUM To: Reading Board of Selectmen Robert W. Lel-acheur, Jr., Town Manager From: Charlie Adams, Chair, Community Planning and Development Commission (CPDC) Date: June 11, 2013 Re: Comprehensive Update of the Reading Zoning Bylaw I am writing on behalf of the CPDC to update you on the status of the Comprehensive Update of the Reading Zoning Bylaw (ZBL). The current ZBL is confusing for the public to use and difficult to administer. A comprehensive update of the ZBL is a complex and time consuming undertaking. Zoning changes of this magnitude have far reaching implications and should be carefully crafted and involve significant community dialogue. The CPDC has worked with planning staff to develop a recommended approach to the zoning update project. CPDC has discussed the possibility of undertaking the zoning update work in two phases. Phase I would be a recodification to improve the structure of the ZBL. This phase will be handled by staff who will also work on zoning amendments that are needed right away, as suggested below. Phase II would involve a consultant to assist with an overhaul of the ZBL with a significant amount of input from the community. Consultant services needed for Phase II are funded in the FY14 budget. Phase I zoning amendments recommended for the November 2013 Subsequent Town Meeting includes: • A Moratorium on Medical Marijuana; • Prohibiting Billboard Signs; • Reasonable Regulations for M.G.L. Ch40A §3 (Dover Amendment); • Clarification of Zoning for Carriage Houses (ZBL Section 4.3.2.10); • One or two others that may surface as a priority after input is provided from staff and volunteers on boards. The estimated timeframe for the Phase II comprehensive update of the ZBL, including hiring a consultant and public input, is approximately 18 months. The goal is to have the sb( updated ZBL as an Article for Subsequent Town Meeting in November of 2014. A project outline is included in the attached. The planning process associated with Phase II of the zoning update will be structured to encourage staff and public participation including the Boards, Committees, and Commissions. This will also provide the time needed to develop a zoning bylaw for allowing Medical Marijuana Treatment Centers which the AG's office has recommended to justify the need for a Moratorium. A two phased approach is recommended so that the Town can move forward with immediate needs while also providing sufficient time for careful study and public dialogue of the more complex aspects of the zoning update project. The CPDC welcomes any comments you may have on this. Attachment spl 2013/2014 Comprehensive Update — Reading Zoning Bylaw Proiect Outline Timeframe Tasks June, 2013 Task 1: Define project approach and get input from BOS • Doing this in two phases as the preferred approach: • Phase 1 2013 STM short term rezoning needs; • Phase 11 2014 STM comprehensive update of the Zoning By Law (ZBL); • 2013 STM will have Medical Marijuana Moratorium and possibly a few additional zoning amendments to consider. June /July, 2013 Task 2: Internal and Public Outreach — Gather input on how the ZBL can be improved • DRT type of kickoff with Staff, Land Use Board Members, Attorneys, Design Professionals, Developers, Past Applicants, General Public and others • Develop and launch surveys via bi- weekly notes, survey monkey and other outlets • Begin to hold regular public meetings /zoning workshops to foster input Task 3: • Finalize Draft RFP and solicit for consultant to assist with comprehensive update. July /August, Task 4. STM Zoning and Data Collection 2013 Refine proposed ZBL changes for STM in November of 2013 • Collect input and include in final RFP for consultant selection • Advertise RFP and award in September September 2013 Task 5: Finalize Phase I of rezoning; begin Phase II • Finalize plan based on public and internal staff comments. • Present final ZBL changes to CPDC mid /late September for public hearing. • Update BOS by mid /late September. • Hire consultant; appoint a rezoning committee November, 2013 Task 6: Zoning Amendments STM /Commence ZBL Comprehensive Update • Consultant and committee begin meeting regularly • Consultant to develop a list of where the ZBL needs revisions /additions (including information gathered from Task 2 above) • Work on Purpose, Definitions, and Administration December, 2013 Task 7: Comprehensive Update — New Elements • With Consultant add new language as needed January - March 2014 Task 8: Re -work the major elements of the ZBL (Districts; Use Regulations; Intensity Regulations; General; Applicability) • Hold public meetings and develop a Draft Updated Zoning By -Law April Update Town Meeting and present Draft recommendations May, June, July • Community Forum including business community on draft recommendations and rework comments into revised Final draft. August CPDC Hold a public hearing and prepare for STM 2014 November 10, 2014 Present comprehensive update of the Reading Zoning Bylaw 121 Volunteer Appointment Subcommittee Meeting June 10, 2013 Present: Selectmen John Arena and Dan Ensminger and Town Manager Bob LeLacheur. Mr. Ensminaer nominated John Arena to be Chair, seconded by Mr. Arena, and approved by a 2 -0 vote. Mr. Arena called the meeting to order at 7:00pm in the Berger Room, 16 Lowell Street, Reading, Massachusetts. Conservation Committee - Terrence Selle Mr. Selle described his background and interest to the VASC for an appointment to the Conservation Committee. He is currently a member of the Trails Committee and thinks this is a natural additional step. He has interest in drainage issues and inadvertent damage caused by summer fertilizer and winter salt, for example. Mr. Arena asked he had personal experience with the Conservation Committee — did he live near wetlands? Mr. Selle replied no and that he recently sold his home. Mr. Arena asked if he knew any members on the CONSCOM — and Mr. Selle answered that he knew Will Finch. Mr. Arena asked if through Will he understood the scope of the work of CONSCOM, which included site visits, and Mr. Selle replied that yes he did. Mr. Ensminger asked if he had the time to spare for this effort, considering his involvement in the Trails Committee. Mr. Selle said that his kids had grown up and moved away so he had more time to give to the Town, and was interested in doing so. Mr. LeLacheur asked if Mr. Selle he knew of any conflicts that would prevent him from serving on CONSCOM, and he replied that he did not have any conflicts. Mr. Arena made a motion to recommend Annika Scanlon and Terrence Selle to three -year terms on CONSCOM beainnina July 1, 2013; and Jamie Maughan to a 1- year term on CONSCOM also beainnina July 1, 2013, seconded by Mr. Ensminaer and approved by a vote of 2 -0. Town Forest Committee — William Sullivan, Mike deBrigard Thomas Gardiner and Patrice Todisco Mr. Sullivan described his background as an MWRA civil engineer that had also been active as a Boy Scout leader. He said his interest in the Town Forest dated back to discussions with Ben Nichols. Mr. Ensminger asked if he were familiar with the recent discussion on proposed rules and regulations for the Town Forest, and Mr. Sullivan said that he was, as he has attended most Committee meetings for about a year. He was concerned with some of the draft Sol Volunteer Appointment SubCommittee Minutes — June 10 2013 — page 2 changes — especially a possibility of limiting use to a maximum of 20 people. He said he had read the Audubon report and was very familiar with the suggestions that report made. Mr. Arena said that given where we were, what would he do next in the process? Mr. Sullivan suggested building consensus with all of the various groups, and that he was not simply a one -issue applicant. He mentioned he was a regular user of the Town Forest for walking and bird - watching. Mr. Arena asked if he had any known conflicts for this position, and Mr. Sullivan indicated that he did not. Mr. Ensminger asked if he understood the time commitment and Mr. Sullivan said he was familiar with the meeting schedule of once per month. Mr. deBrigard described his qualifications and current responsibilities as a DPW employee. Mr. Ensminger asked if he were familiar with the recent discussion on proposed rules and regulations for the Town Forest, and Mr. deBrigard replied that the suggested 20- person limit was ludicrous, but it certainly served to stimulate community involvement and discussion. He said the real issue was to limit the amount of cars that come in to the Town Forest for camping outings. He described some of the narrow paths and how at times it became a dog - walkers versus car battle. Mr. Arena asked if he had any known conflicts for this position, and Mr. deBrigard indicated that he did not. Mr. Arena asked if he were interested in a full membership on the Committee and Mr. deBrigard indicated that he would only be interested in remaining an Associate member, because his work schedule was too unpredictable (eg. snow storms) to be able to attend every meeting. Mr. Gardiner described how he was a current member of the Trails Committee, and he described his time as a water treatment plant operator, working right on the edge of the Town Forest. Mr. Ensminger asked if he were familiar with the recent discussion on proposed rules and regulations for the Town Forest, and Mr. Gardiner stated that there were far too many cars in the Town Forest, and he was in favor of regulations that changed some access to the Town Forest. Mr. Ensminger asked if there was some recent event that caused a need to change the rules, and Mr. Gardiner said there is more of a conflict now between conservation of the resource which he favored versus usage of the resource. Mr. LeLacheur recalled three community meetings on open space a year ago, and that one fear expressed by residents was that publicity would increase usage. Mr. Gardiner agreed that it had, and thus the need to revise some rules and regulations now. Mr. Arena asked what he would suggest as a process going forward, and Mr. Gardiner said that a Public Hearing would be held by the Town Forest Committee, a formal new policy would be put forward by the Committee at a meeting with the Selectmen. Mr. Arena asked about any conflicts, and Mr. Gardiner said he had none. Mr. Ensminger asked if he were interested in a full membership to the Committee, and Mr. Gardiner said that he would very much like to be considered for that longer term. Ms. Todisco stated that she had been on the Committee for six years and had made many contributions. She described her background as a landscape architect and planner, and how she helped craft the Town Forest Stewardship plan. She described the community visioning process on open space, and the Audubon study. She mentioned the community meetings on open space held a year ago. Mr. Ensminger asked if she were familiar with 066 IV Volunteer Appointment SubCommittee Minutes — June 10 2013 — page 3 the recent discussion on proposed rules and regulations for the Town Forest, and Ms. Todisco asked him to clarify the question. He did, and she disagreed with the premise that there was any problem, but emphasized that the priorities of the Audubon study pointed to management issues, which meant a look at rules and regulations as the important first step. Mr. Arena asked what she would suggest as a process going forward, considering the fact that some elements of the public were upset with the Town Forest Committee and had `kicked this problem up to the Selectmen'. Ms. Todisco stated that she put a substantial amount of time and effort into the Committee and that she was not feeling appreciated at this point, and was unsure if she wished to continue to participate. Mr. Arena asked her if she wished to be considered for appointment, and she stated that she was no longer certain and the Selectmen should take that into account when making their decision. Mr. Ensminger made a motion to recommend William Sullivan and Thomas Gardiner to three -year terms on the Town Forest Committee beginning July 1, 2013; and Mike deBrigard to a 1 -year term on the Town Forest Committee also beginning July 1, 2013, seconded by Mr. Arena and approved by a vote of 2 -0. Recreation — Sean Whalen Mr. Whalen described his background as a probation officer in the Salem district court, and how through conversations with FORR folks and Recreation Administrator John Feudo he became interested in the Committee. Mr. Whalen has coached several sports teams. Mr. Ensminger asked if he understood the time commitment for this position, and Mr. Whalen indicated that he did. Mr. Arena asked if he knew of any conflicts, and Mr. Whalen did not. Mr. Ensminger asked if an Associate member status would be satisfactory and explained the one -year term, and Mr. Whalen replied that he would be very interested in that. Mr. Arena made a motion to recommend Francis Driscoll, Michael Divietro and Catherine Kaminer to three -year terms on the Recreation Committee beginning July 1, 2013; and Sean Whalen to a 1 -year term on the Recreation Committee also beginning July 1, 2013, seconded by Mr. Ensminaer and approved by a vote of 2 -0. Mr. Arena made a motion to recommend all members to the terms listed with the exception of the Conservation Committee, the Recreation Committee and the Town Forest Committee, seconded by Mr. Ensminger and approved by a vote of 2 -0. Term ends Animal Control Appeals Com. John Miles 6 -30 -16 1 Board of Appeals John A. Jarema 6 -30 -16 Board of Cemetery Trustees Ronald Stortz 6 -30 -16 Elise M. Ciregna 6 -30 -16 ��3 Volunteer Appointment SubCommittee Minutes — June 10 2013 — page 4 Board of Health David Singer 6 -30 -16 Board of Registrars Krissandra Holmes 6 -30 -16 Climate Advisory Committee Michele Benson 6 -30 -16 Climate Adv. Com. (Associates) Laurie Ann Sylvia 6 -30 -14 Gina Snyder 6 -30 -14 Commissioners of Trust Funds John Daly 6 -30 -16 CPDC Nicholas Safina 6 -30 -16 John Weston 6 -30 -16 CPDC (Associate) George Katsoufis 6 -30 -14 Council on Aging Sally Hoyt 6 -30 -16 Steven Oston 6 -30 -16 Carole Scrima 6 -30 -16 Cultural Council Jacalyn Wallace 6 -30 -16 Economic Development Comm. EDC (Associates) Meghan Young Tafoya 6 -30 -16 Karl Weld 6 -30 -16 Camille Anthony 6 -30 -14 John Russell 6 -30 -14 Maria Higgins 6 -30 -14 Fall Street Faire Committee Leslie Leahy 6 -30 -16 Sheila Mulroy 6 -30 -16 Denise Benard 6 -30 -14 Historical Commission Robyn Parker 6 -30 -16 Historical Commission (Associate) Nancy Kohl 6 -30 -14 Virginia Adams 6 -30 -14 Housing Authority Kevin Mulvey 6 -30 -18 Human Relation Adv. Com James Cormier 6 -30 -16 Lori Hodin 6 -30 -16 Jacalyn Wallace 6 -30 -16 SCIq Volunteer Appointment SubCommittee Minutes — June 10 2013 — page 5 HRAC (Associate) Camille Anthony 6 -30 -14 North Suburban Ben Tafoya 6 -30 -16 Planning Council Trails Committee Terrence Selle 6 -30 -16 David Williams 6 -30 -16 Trails Committee (Associate) John Parsons 6 -30 -14 West Street Historic Everett Blodgett 6 -30 -16 District Commission West St. Hist. Dist. Comm (Associate) Ilene Bornstein 6 -30 -13 Mr. Ensminger made a motion to adiourn the Volunteer Appointment Subcommittee at 8:40pm, seconded by Mr. Arena and approved by a vote of 2 -0. Respectfully submitted, Secretary 5� APPOINTMENTS TO BECOME EFFECTIVE JULY 19 2013 Town Forest Committee Term: 3 years Appointing Authority: Board of Selectmen 2 Vacancies and 2 Associates Orig. Term Present Member(s) and Term(s) Date Exp. Kendall Stackhouse 263 Charles Street (12) 2014 Terence Selle 25 Summer Avenue (12) 2015 Patr-iee A. T-edisee 483- Frankilin Street. (08) 2013 Mar-Ir. Wetzel 163 County (10) 2013 Richard Wetzler 9 Gould Street (12) 2015 * *Thomas Gardiner(Associate) 182 Franklin Street (10) 2013 *Louis DeBrigard (Associate) 37 Auburn Street (02) 2013 Candidates: William Sullivan Jennifer Driscoll Kurt Habel Farrukh Najmi *Indicates incumbent seeking reappointment * *Indicates associate member wants full membership SC (0 Town of Reading, MA Application for Appointment to Boards/Committees/Commissions Name: Sullivan William George Date: May 5 2013 (Last) (First) (Middle) Address: 44 Blueberry Lane. Read TeL (Home)_81- 942 -1081 TeL (Work)_781- 640 -5699 (Is this number listed ?)__ysa_ Occupation: Engineer # of years in Reading: 21 Are you a registered voter in Reading ?yes _ e -mail address: wgsullivanna,comcast.net Place a number next to your preferred position(s) (up to four choices) with #1 being your first priority. Animal Control Appeals Committee _Audit Committee _Board of Appeals Board of Cemetery Trustees Board of Health Board of Registrars _Bylaw Committee _Celebration Committee _Climate Advisory Committee _ Commissioner of Trust Funds _Community Planning & Development Comm. _ Conservation Commission Constable Contributory Retirement Board _Council on Aging Cultural Council _ Custodian of Soldiers' & Sailors' Graves Economic Development Committee _Fall Street Faire Committee Finance Committee Historical Commission Housing Authority Human Relations Advisory Committee MBTA Advisory Board Metropolitan Area Planning Council Mystic Valley Elder Services _ RCTV Board of Directors _ Recreation Committee _ RMLD Citizens Advisory Board X Town Forest Committee Trails Committee West Street Historic District Commission Ad Hoc Committee Other Please outline relevant experience for the position(s) sought: (feel flee to attach a resume or other statement of interest/qualifications) Environmental engineer with over thirty years of experience. Registered Professional Engineer. Former Cub Master of Pack 702 R ' (two years) Former Troop Committee Chair of Boy Scout Troop 702 Reading (four years). Thirteen years in total as a Scout leader in Reading Frequent user of Town Forest both with Scouts and outside of Scouting. Participated in numerous Eagle Scout trail proiects in the Town Forest. Avid hiker and camper. Revised 4 -10.12 �-c -7 JUN 12 Fri 1: y FOR APPOI Name: -1(�.1SCoL,C_ Date: 112--ZI (Last) (First) (Middle) Address: Cp Tel. (Home) —7 Tel. (Work) 'j j (Is this number listed ?) Occupation: # of years in Reading: Are you a registered voter in Reading? e-mail address: XYI t�(p (-e a C ;:) Yt.C, .CG, Place a number next to your preferred pos ' (s) (up to four choices) with #1 being your first priority. (Attach a resume if available) _Animal Control Appeals Committee Aquatics Advisory Board _Audit Committee _Board of Appeals _Board of Cemetery Trustees _Board of Health _Board of Registrars _Bylaw Committee _Celebration Committee _Cities for Climate Protection _Commissioner of Trust Funds _Community Planning & Development Comm _Conservation Commission _Constable _Contributory Retirement Board _Council on Aging _Cultural Council Custodian of Soldiers' & Sailors' Graves _Economic Development Committee _Finance Committee _Historical Commission _Housing Authority Human Relations Advisory Committee Land Bank Committee MBTA Advisory Committee Metropolitan Area Planning Council Mystic Valley Elder Services RCTV Board of Directors Recreation Committee RMLD Citizens Advisory Board Telecommunications and Technology visory Committee Town Forest Committee Trails Committee West Street Historic District Commission Other Please outline relevant experience for the position(s) sought: ve �- � `�,�.U'� VO, UY�QQX' � c+n yY'�✓�� d« cL�sl�'1 St R APPOINTMENT TO Name: REGEWED TOWN CLERK READING. MASS. -OMMISSIONS P Date: J v 1-t � l%, O 7 3 (Last) (First) (Middle) ' Address:32- Mla d i, Tel. (Home) d �� Tel. (Work) S 1 d a // (Is this number liste ?)�fg� Occupation: GL d' 1,W- I�V! 62,e 1 K ASS of years in Reading: ' "f O Are you a registered voter in Reading ?_ e-mail address: V lclf Place a number next to your preferred position(s) (up to four choices) with #1 being your first priority. (Attach a resume if available.) _Animal Control Appeals Committee _Aquatics Advisory Board _Audit Committee _Board of Appeals _Board of Cemetery Trustees _Board of Health _Board of Registrars _Bylaw Committee _Celebration Committee _Cities for Climate Protection _Commissioner of Trust Funds _Community Planning & Development Comm. _Conservation Commission _Constable _Contributory Retirement Board _Council on Aging _Cultural Council Custodian of Soldiers' & Sailors' Graves Please outline relevant experience _Economic Development Committee _Finance Committee _Historical Commission _Housing Authority _Human Relations Advisory Committee _Land Bank Committee _MBTA Advisory Committee _Metropolitan Area Planning Council _Mystic Valley Elder Services Recreation Committee _RMLD Citizens Advisory Board _Telecommunications and Technology Advisory Committee Town Forest Committee _Trails Committee _West Street Historic District Commission Other laR -1 -la ,-, Scq O� OF1�p HC X k ti t M 7013 JUN 12 PH 1: 46 Town of Reading, MA Application for Appointment to Boards /Committees /Commissions Name: Na* jmi * Farrukh Salahudin_ (Last) (First) (Middle) Address: 65 Marla Ln. Reading MA 01867 Occupation:—Software Engineer Date: June 12, 2013 Tel. (Home)_781- 942 -7277_ Tel. (Work)_781- 497 -0034_ (Is this number listed ?)_Yes_ # of years in Reading:_23 Are you a registered voter in Reading?—Yes— e -mail address :_farrukh.najm @gmail.com_ Place a number next to your preferred position(s) (up to four choices) with #1 being your first priority. _Animal Control Appeals Committee _Audit Committee _Board of Appeals _Board of Cemetery Trustees _Board of Health Board of Registrars Bylaw Committee _Celebration Committee _Climate Advisory Committee _Commissioner of Trust Funds _Community Planning & Development Comm. _Conservation Commission _Constable _Contributory Retirement Board _Council on Aging _Cultural Council _Custodian of Soldiers' & Sailors' Graves Economic Development Committee _Fall Street Faire Committee _Finance Committee _Historical Commission _Housing Authority _Human Relations Advisory Committee MBTA Advisory Board _Metropolitan Area Planning Council _Mystic Valley Elder Services _ RCTV Board of Directors _ Recreation Committee _ RMLD Citizens Advisory Board X Town Forest Committee Trails Committee West Street Historic District Commission Ad Hoc Committee Other Please outline relevant experience for the position(s) sought: (feel free to attach a resume or other statement of interest/qualifications) I am an avid user and lover of the town forest. I go there nearly every day. I am committed to preserving its resources for future generations. I am committed to preserving natural resources and the environment. I am a Software Engineer by professional with a strong background in geo- spatial information management which may have potential in helping track and manage the state and use of Town Forest resources. I like to solve tough problems collaboratively and work well in diverse team situations. I like to know my neighbors and fellow town folks well. I am an avid walker and know many people through my walks. Revised 4 -10 -12 G Farrukh Najml 65 Marla Lane Reading, MA 01867 Email: Slog: Linkedln: Telephone: 781497 -0034 FamM Najmi A seasoned technology professional who cultivates agile software teams, innovation and pragmatic involvement in open standards. A results- oriented leader with a track- record of leading teams to predictably and efficiently deliver high quality products and services with a keen sensitivity to customer needs. Professional Experience Founder, CTO: Wellfleet Software, August 2006 — todate • Defined business plan and product strategy around registry and repository products, services and solutions resulting in WellGEO RegRep product • Identified Geospatial Information Management as niche focused on Aviation Weather domain • Led We11GE0 RegRep product development through research, development, road map definition, release planning, marketing, sales, deployment, consulting and support phases for 10 releases over 4 years resulting in successfull adoption at major government, business and research entities • Selected emerging technologies, standards that added competitive advantage and business value • Institutionalized Agile Development practices resulting in shorter release cycles and reduction of post - release defects with Total Containment Effectiveness (TCE) of 87% Sun Microsystems, February 1999 — July 2006 Principal Architect: Sun Service Registry product, January 2004 — July 2006 • Defined a new Service Registry product targeting emerging SOA market • Leveraged eb"L RegRep standard and freebMIL Registry open source project • Led international cross - functional team to deliver product to key customers • Mentored team members on new technologies, standards and career development • Improved software quality through agile methodologies and unit / functional test automation XML Standards Architect: Sun Microsystems, Jun 2000 — Jul 2006 (see Standards Experience) Staff Engineer: Sun Microsystems, JMS Reference Implementation, Feb 1999 — Jun 2000 • Designed and implemented JMS Reference Implementation and demo applications • Contributed to JMS and J2EE (later Java EE) specifications Hewlett Packard, February 1985 — February 1999 Chief Technologist: HP Medical Clinical Information Systems Division: Jan 1998 — Feb 1999 • Led the largest Java project of the time at HP implementing a clinical information system • Led the successful migration of CareVue product from C++ to Java Project Lead: HP Medical Clinical Information Systems Division, January 1990 — January 1998 • Created Configurable Forms, an innovative and unique application that allowed hospitals to replace paper forms with electronic database wired form applications • Led small team to develop and maintain an object database and a Printing toolkit CAD Engineer: Hewlett Packard Laboratories, February 1985 — January 1990 Created innovative CAD software for VLSI design, layout and verification that replaced labor - intensive, error -prone tasks with highly accurate and efficient automated solutions CAD Engineer: Signetics Corporation, 1983 —1985 • Created software tools to automate VLSI design verification Open Standards Experience Editor, Co- chair: OASIS ebXML Registry TC, June 2000 — todate • Led global multi - organizational team in the development of several versions of ebXML RegRep core and profile specifications and delivered them as standards approved by OASIS and ISO • Evangelized ebXML RegRep standard at numerous conferences and forums Member: Open Geospatial Consortium, 2007 — 2012 • Key contributer to ebRIM Profile of CSW within the OGC Catalog WG • Promoted leverage of ebXML RegRep standard within OGC specifications Specification Lead: Java Community Process (JCP), January 2001 — August 2006 • Led cross - industry expert group to define Java API for XML Registries JSR 931 specification Open Source Experience • Developer: Rome Certeorem, September 2011 — todate Key contributer to leading edge PubSubHubBub (publish/subscribe messaging) solution for ATOM feeds • Project Lead: SunXACML, June 2010 — todate Leading distributed team in development of an open source security solution providing Role and Attribute based Access Control and Authorization using the OASIS XACML standard • Co- founder: freebXML.org open source software consortium, February 2002 — May 2009 Created world -wide consortium for royalty-free open source ebXML software development in partnership with Hong Kong University • Founder, Lead Architect: freebXML Regisgy open source eject. June 2000 — May 2009 • Led global team to design and deliver open source freebXML Registry software project • Helped global user community deploy software within a broad range of industry / solutions • Recruited and cultivated distributed dev team, mentored them on project architecture, code base and assigned tasks while balancing availability, skills and individual preference s��2 Special Skills • Requirements / architectural definition and review, project management • Information modeling using UML, XML Schema, Ontologies, Relational Schema • XML Standards - ebXML Reg&p, XACML, WS- Security • Geospatial standards - OGC Catalog, ISO 19115, 19115, 19139 • Semantic standards and technologies: RDF, RDFS, OWL, Ontology modeling • XML - XML Schema design, JAXB bindings, Binary XML, JAXP. XSLT • Web Services - SOAP and REST services using WSDL, WADL • Java Persistence - Hibernate, Hibernate - spatial • Search - hibernate - search, Apache-&k • XML Persistence - HyperJAXB • Spring framework • Java GUI - Swing, Java Webstart • Web development - AJAX, OpenSearch, PubSubHubBub, ATOM, ATOM Pub • Build automation using Apache Maven, test automation using TestNG and Lunk • Android client and server side development Patents • 7.020.654 Methods and apparatus for indexing content • 7.007.088 Method and apparatus for providing an E- business audit trail in a distributed computing system • 6.959.340 Platform independent business to business messenger in an enterprise computer system • 6.753 889 Platform independent business to business messenger adapter generation tool • 6.687.848 Techniques for preventing information loss in a business to business message 'n n enterprise computer system Expository Works • Policy Control Profiles with GRA and NIEM, IRS Institute July 2012 • Interview on OASIS ebXML Registry standard. — April 2006 • ebXML Registry v 3.0 OASIS Standard, OASIS 2005 — [pol[audio] • Effective SOA Deployment Using an SOA Registry Repository: A Practical Guide, Sep 2005 • XML Europe 2004 Conference, Amsterdam — Web Content Management Using OASIS ebXML ReaklEy • XML 2003 Conference, Philadelphia — epidemic Management Using OASIS ebXML UBL and XACML Standards • XML Europe 2003 Conference, London — ebxmlrr• An Open Source Implementation of OASIS ebXML Regisity Standard • eGov Conference 2002, Washington DC — ebxmlrr: An Open Source ebXML Registry for eGov • Hong Kong University, eBusiness Conference 2002 — Keynote speaker Education • MSCS, Santa Clara University, Santa Clara CA, 1989 • BSEE / CS, Tufts University, Medford MA, 1983 LeLacheur, Bob From: Cormier, Jim Sent: Thursday, June 06, 2013 11:59 AM To: LeLacheur, Bob; Angstrom, Sharon; Burns, Greg; Delios, Jean; Urell, Ruth; Zager, Jeff; Doherty, John Subject: RE: Town Counsel :.• My experience has generally been good. Gary has a wealth of knowledge and his experience is very helpful in working through issues. I have had a number of gun permit suspensions and revocations this past year or year and a half. Many have threatened and filed appeals at the district court level and Gary has been very good at understanding the cases and advising me. I will say with every one of them we have had court dates but through his work with opposing counsel we have not physically gone to court on one case. And all of the suspensions and revocations are still in place. I do not know about other departments experiences, so I think your idea is probably a good one. 6 months will give you an opportunity to discuss with Gary any concerns and try to rectify them. Jim Chief lames W. Cormier Chief of Police Town of Reading 15 Union St. Reading, MA 01867 JCormierCcDci. read iniz. ma. us 781 - 944 -1212 FBINAA 233 This message contains information which may be confidential and privileged. Unless you are the addressee (or authorized to receive for the addressee), you may not use, copy or disclose to anyone the message or any information contained in the message. If you have received the message in error, please advise the sender by reply e-mail, and delete or destroy the message. Please let us know how we are doing - fill out our brief customer service survey at http://readingma- survey.virtualtownhall. net /survey /sid /ccc2fO35993bd3cO/ From: LeLacheur, Bob Sent: Thursday, June 06, 2013 11:53 AM To: Angstrom, Sharon; Burns, Greg; Cormier, Jim; Delios, Jean; Urell, Ruth; Zager, Jeff; Doherty, John Subject: Town Counsel Brackett & Lucas appointment ends on June 30th, 2013. The Selectmen will consider appointing Town Counsel at their next meeting on June 18th Shc My experiences with B &L since Ellen left are mixed. The legal advice we get is good, but the responsiveness is not always as good. Please send me comments from you and or your staff with as much specifics on this issue by next Thursday noon, June 13th. Your comments along with a memo from me will be included in the Selectman's June 18th packet. Depending on your responses, I am inclined to recommend a re- appointment until only December 31, 2013 instead of a full year. This will ensure continuity, give Gary and I a chance to sit down and discuss the relationship in detail, and if needed to go out to bid for legal services next fall. I may also explore the idea of regionalizing legal services with our neighbors if we need to. Thanks, Bob Robert W. LeLacheur, Jr. CFA Town Manager Town of Reading 16 Lowell Street Reading, MA 01867 townmanager @ci. reading. ma. us (P) 781 - 942 -9043 (F) 781- 942 -9037 www.revdingma,gov Please N! out ocrr brie` customer service survey at http:// readingma- survey.virtualtownhall. net /survey /sid /19ab55aed08fbc96/ Town Hall Hours: Monday, Wednesday and Thursday: 7.30 a.m - 5:30 p.m. Tuesday: 7:30 a.m. - 7:00 p.m. Friday: CLOSED ss'2 LeLacheur, Bob From: Doherty, John < John.Doherty @reading,kl2.ma.us> Sent: Friday, June 07, 2013 5:36 AM To: LeLacheur, Bob Subject: RE: Town Counsel Hi Bob, Thanks for the email. I have found Brackett and Lucas very helpful in the issues that we have worked on with them. I do agree that response time has been a concern on some issues. Their work, however, has always been very accurate and thorough. The one caution that I offer is that we have and will be continuing to deal with the main case with TILT. The main case is schedule to begin next year. Brackett and Lucas have been working on this case since 2007 and it would be extremely difficult (and costly) to bring another law firm up to speed on this complex case. I hope this helps. Take care. John F. Doherty, Ed.D. Superintendent of Schools Reading Public Schools 82 Oakland Road Reading, MA 01867 781 - 944 -5800 0ohn.doherty @reading.kl2.ma.us i. Please don't print this e-mail unless you really need to When writing or responding, please remember that the Secretary of Stote's Office has determined that email is a public record. This communication may contain privileged or other confidential information. !f you are not the intended recipient, or believe that you have received this communication in error, please do not print, copy, retransmit, disseminate, or otherwise use the information. Also, please indicate to the sender that you have received this email In error, and delete the copy you received From: LeLacheur, B b [main,& IelacheurCa�ci.readina ma. us] Sent: Thursday, June 6, 2013 11-:53 AM To: Angstrom, Sharon; urns, Greg; Cormier, Jim; Delios, Jean; Urell, Ruth; Za , Jeff; Doherty , John Subject: Town Counsel Brackett &Lucas appointment �ds n June 30tH, 2013. The Select n will consider appointing Town Counsel at their next meeting on June 18tH My experiences with B &L since Ellen left a ixed. The le I advice we get is good, but the responsiveness is not always as good. Please send me comments from you d or yo staff with as much specifics on this issue by next Thursday noon, June 13tH. Your comments along /fa m me will be included in the Selectman's June 18`n packet. Depending on your responses, I am inc d a re- appointment until only December 31, 2013 instead of a full year. This will ensure continuity, gian to sit down and discuss the relationship in detail, and if needed to go out to bid for legal servicalso plore the idea of regionalizing legal servi ces with our neighbors if we need to. 5;3 LeLacheur, Bob From: Burns, Greg Sent: Friday, June 07, 2013 11:24 AM To: LeLacheur, Bob Subject: RE: Town Counsel :•• I have had two issues I worked with Brackett and Lucas this year. One issue handled appropriately. The other issue was a request they review an agreement with our medical director. I did not receive a response so I followed up with an email to Gary sometime later. To date I have not received any feedback on the agreement. I agree with your assessment that the legal advice is good but the responsiveness is not always there. Greg Chief Gregory J. Burns Reading Fire Department 757 Main Street Reading, T%LN 01867 (P) 781.944.3132 (F) 781.942.9114 uavw.readingma 0 Please let us know how we are doing -fill out our brief customer service surveJ, at: http://readingma- survey.virtualtownhall. net /survey /sid /19ab55aed08fbc96/ From: LeLac ur, Bob Sent: Thursday, a 06, 2013 11:53 AM To: Angstrom, Sharon, urns, Greg; Cormier, Jim; Delios, Jean; Ur p_, Ruth; Zager, Jeff; Doherty, John Subject: Town Counsel Brackett & Lucas appointment en on June 30th, 2013. T e Selectmen will consider appointing Town Counsel at their next meeting on June 18th My experiences with B &L since Ellen left are . d. The legal advice we get is good, but the responsiveness is not always as good. Please send me comments from yo an r your staff with as much specifics on this issue by next Thursday noon, June 13th. Your comments along wi a memo me will be included in the Selectman's June 18th packet. Depending on your responses, I a nclined to recommend a re- ointment until only December 31, 2013 instead of a full year. This will ensure contin ty, give Gary and I a chance to sit dbwn and discuss the relationship in detail, and if needed to go out to bid for I al services next fall. I may also explore the a of regionalizing legal services with our neighbors if we need to. Thanks, Bob Robert W. LeLacheur, Jr. CFA t �� LeLacheur, Bob From: Zager, Jeff Sent: Tuesday, June 11, 2013 8:39 AM To: LeLacheur, Bob; Angstrom, Sharon; Burns, Greg; Cormier, Jim; Delios, Jean; Urell, Ruth; Doherty, John Cc: Zambouras, George Subject: RE: Town Counsel Bob: Engineering would be the main division to deal with Town counsel on a somewhat frequent basis, especially lately, so I'll check with George for some direct feedback. In general, I would think a 6 month appointment would make some sense to give everyone some time to discuss experience, expectations, etc. George; Any comment? Jeffrey T. Zager 16 Lowell Street Reading Mn 01867 Tel: 781- 942 -9077 Fax: 781-942-9081 Please let us know how we are doing - fill out our brief customer service survey at http: / /readin-gma- survey. virtualtownhall. net /survey /sid /19ab55aed08fbc96/ web: www.readingma.gov jzagerAci.reading ma.us From: LeLacheur, Bob Sent: Thursday, June 06, 2013 :53 AM To: Angstrom, Sharon; Burns, Greg, Mier, Jim; Del, an; Urell, Ruth; Zager, Jeff; Doherty, John Subject: Town Counsel Brackett & Lucas appointment ends on June 3 , 013. The Selectmen will consider appointing Town Counsel at their next meeting on June 181h My experiences with B &L since Ell left are mixed. The legal a %beinc is good, but the responsiveness is not always as good. Please send me com is from you and or your staff h specifics on this issue by next Thursday noon, June 13th. Your comm is along with a memo from me ed in the Selectman's June 18th packet. Depending on your reonses, I am inclined to recommend a re- appointment un only December 31, 2013 instead of a full year. This will ensure continuity, give Gary and I a chance to sit down and discuss Jae relationship in detail, and if SdS 2013 Town Manager's Goals and Action Plan Town of Reading MA Human Resources/Personnel The human capital of the community is the major resource that is necessary to achieve the provision of services to the community. This human capital includes employees, officials, members of Boards, Committees and Commissions, and the human capital of the community as a whole. Human capital is to be supported and respected by the Town. 1. Provide for a smooth transition to a new Town Manager replacing the current Town Manager who is retiring effective 6 -1 -13 2. Work with the Board of Selectmen to determine whether or not to continue B /C /C ChairNice Chair training. 3. Begin the process of negotiating successor Collective Bargaining Agreements with all Unions for dates effective July 1, 2014 1 5/10/7013 ,se I 2013 Town Manager's Goals and Action Plan Town of Reading MA Finance Reading will continue to evaluate revenue sources, cost reduction, regionalization of services, other methods of providing services, and level of services with the goal of maintaining long term fiscal stability of the community while providing a level of service that the community can sustain. 4. Apply for outside resources funding to support operating and capital or other one time expenses. 5. Implement to a conclusion the following actions which received approval from Town Meeting, the proceeds from which will then be placed in the Sale of Real Estate to be used for Capital Improvements, debt service, or unfunded pension liability.. a. Sale of land — Pearl Street b. Sale of land — Lothrop Road c. Use /sale of Oakland Road 6. As opportunities arises, implement the following potential revenue raising activities: d. Additional cell sites e. AdYeFtising via bilibeaF& 7. Seek FINCOM approval of a staff developed OPEB funding mechanism including ongoing funding of this liability at a level that the community can afford. 2 rev 5/30/2013 2013 Town Manager's Goals and Action Plan Town of Reading MA Asset Management Reading will strive to maintain and improve the current and desired capital assets of the community through long term capital planning in a fiscally prudent manner. Where resources for major projects are not available within available resources, and grants and outside resources are also not adequate to cover the cost of the project, the community may be asked to support such improvements through additional temporary taxes. 8. Continue established efforts to implement high priority municipal building projects: a. Cemetery Garage b. Library — implement project c. DPW site including improved vehicle maintenance layout, operational improvements, and aesthetics enhancements d. Killam School project to include HC access, fire protection, energy, and administrative space. e. Full Day Kindergarten project f.- Downtown Streetscape Phase 2 9 Begin the first phase of implementation of the Water Distribution Master Plan Work with the MWRA on a. The implementation of the redundant water supply project b. Enhancing/maintaining water quality c. Water storage 10. As part of the community's focus on substance abuse prevention, evaluate the need for and viability of a youth center probably focused on Middle School youth 11. Develop and evaluate schematic designs for the Birch Meadow pavilion, including a mix of storage, food service, restrooms, and picnicking. Include a management plan for each of the elements. Develop a cost estimate. 12. Continue to work towards funding for the West Street project. .13. Implement the design and construction of a downtown bandstand. ,SZ3 5/100011 2013 Town Manager's Goals and Action Plan Town of Reading MA Health and Safety Reading will continue to focus on strong public health and public safety services. with a goal of making the community one of the healthiest and safest communities in suburban Boston. 14. Complete or abandon efforts to regionalize of Public Safety Dispatch. 15. Focus Public Health, School, Substance Abuse, and other resources on a Healthy Community model with an initial focus on obesity prevention as one of the major health crises facing our country. Find ways to encourage walking, cycling, and other activities. These efforts may involve many departments, with efforts led by the Health Division. rd 5/30/2013 57eq 2013 Town Manager's Goals and Action Plan Town of Reading MA Community Development / Sustainability Reading has worked to maintain the character of the community, while making planned and deliberate improvements to the Town. Major efforts have been led by the Board of Selectmen, the CPDC, the Economic Development Committee, and the Climate Protection Committee. 16. Continue progress towards meeting and maintaining the level of 10% of housing units (as re- defined by the 2010 federal census) as affordable. This goal may be met through development of the a. Mawn property b. Peter Sanborn Place expansion, c. Additional units in downtown as feasible, including expansion o fthe 40R zoning to the remainder of the area in downtown zoned for Business B. d. Additional opportunities for partnering with property owners for LIP projects as appropriate — North Main Street site 17. Implement high priority parking and alternative transportation recommendations for Parking, Traffic, and Transportation improvements: e. sharing of private parking spaces pursuant to the new bylaw; f. identify opportunities to expand parking supply; g. bike routes throughout town 18. Determine a funding source and develop a bicycle /pedestrian plan 19. Work to determine the optimal future of the USPO site, now that the Postal Service has determined to move all but the retail elements of the operation out of the community. 20. Continue sign enforcement efforts within recent constraints as determined by Town Counsel; with a goal to bring all non - conforming signs into compliance 21. Focus on enforcement of new Property Maintenance bylaw 22. Implement new gateway signage — South Main Street (paid for by Reading Woods mitigation) 23. Develop an action plan for re -use and/or redevelopment of the properties behind the RMLD in the area bounded by Ash Street, the RR tracks, and Pond View Drive 24. Continue to work with Town, School, Facilities, and Light Departments to meet Sustainability goals for CO reduction, anti- idling, PV solar collectors on municipal property, etc. . 25. Evaluate the creation of a Master Plan for public shade trees in the community to include policies and criteria on priorities for removal and replacement, a shade tree inventory, and other elements. 5 �e 5/30/2013 2013 Town Manager's Goals and Action Plan Town of Reading MA Services Reading will continue to provide municipal services in as cost effective, efficient, and customer service friendly manner as possible. Where reasonable a self service element to Town services will be available for those who choose to use it. 26. Train employees and volunteers on the customer service policy; continue to measure customer satisfaction; identify and recommend changes to regulations that do not meet customer service goals, or that will make them easier for customers to understand and use. 27. in the Library, (1) review policies and procedures pertaining to public service and identify areas for improvements. (2) continue staff training in communication skills and provide communication tools for staff to use in diverse situations; (3) apply for LSTA Customer Service grant to overcome the "digital divide" by training all staff to offer basic skills. instructions when appropriate for public use of digital devices and emerging technologies. (4) Identify learning opportunities and resources and develop staff skills to create a marketing / communications plan that will raise library's visibility, especially among people who don't currently use the library on a regular basis, and during a time of lower visibility in a temporary location. 28. Consider participating in a local version of the National Customer Service Survey, with the anticipation that the community participate on an every other year basis to measure Reading's customer needs, and to measure Reading's Customer Service satisfaction compared to other peer communities nationally. 29. Improve the Town web site, providing expanded electronic customer interaction with the Town,. 2 5/30/2013 2013 Town Manager's Goals and Action Plan Town of Reading MA Operations Reading will continue to provide as full a range of municipal services that meet community needs and desires as resources allow. 30. Fully implement permits and licensing system, including customer self service 31. Apply for funding from the Community Innovation Challenge Grant and/or other sources to enhance community services. 32. Expand regional services as appropriate • Veterans Services 32. Expand the Records Management efforts including providing records to the public via the web site. 33. Conduct technology training for staff 34. Continue the CPM 101 (Comprehensive Performance Measurement) program for another cycle in FY 2014, and then evaluate continued participation considering usefulness of information and effort required. 7 5/30/2013 Se7 2013_ Town Manager's Goals and Action Plan Town of Reading MA Governance, Regulation, and Policy Development Reading will continue to address major emerging issues through development, modification, improvement, and simplification of bylaws, regulations; and Selectmen's policies. ' As a general rule, the fewer and simpler the regulations the better. Additionally, Selectmen's policies may be used to memorialize current and proposed administrative practices to provide an historical record and direction for the community in the future. 35. Develop funding and a work plan for comprehensive review and revision of the Zoning Bylaw. 36. Establish a policy on naming of facilities'and sites in the community. 37. Establish a communications policy for the town. Include policies on the use of social media as part of the Town's efforts to communicate with its residents and others. 38. Complete the review and re -write of the Traffic Rules and Regulations. U 5/30/2013 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated 6 -19 -12 Shaded blocks represent action items that are completed. Responsible Department Head C Finance 1 Select Town Accountant 6 -30 -12 2 Limit reliance on non- recurrin revenue 6 -30 -12 100% 3 Develop a plan to draw down overlay surplus 6 -30 -12 0 %0 4 Apply for outside resources on o 5 Participate in public private partnerships 6 Implement • Sale of land — Lothrop Road 9 -30 -12 50% • Sale of land — Pearl Street 9 -30 -12 50% • Use /sale of Oakland Road 12 -31 -12 5% 7 Monitor and Advocate for: • Additional cell sites Ongoing • Advertising via billboards 9 -30 -12 8 Develop a proposed OPEB funding mechanism 75% Services 9 Train employees on Customer Service policy Ongoing 10 Review and improve web site including electronic customer interaction 9 -30 -12 O erations 11 Implement additional technology — • Assessors CAMA; 25% • Master Address database • Mass Communications system • Permits and licensing 90% • Integrated Public Safety system 90% • New technology in public meeting rooms 25% .� 6/13/2013 v \ O� 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated 6 -19 -12 Shaded blocks represent action items that are completed. Responsible Department Head 0 o G 12 Conduct an operational review of one programmatic area in the 9 -30 -12 Elimin Community Services Department, ate as goal 13 Apply for Community Innovation Challenge Grant 1 -31 -12 14 Expand Records Management - access to the public via the web site. Health and Safety 15 Complete evaluation of regional public safety dispatch 12 -31 -12 50% 16 Develop ro ram to address substance abuse and violence 4 -1 -12 17 Healthy Community model -initial focus on obesity prevention Ongoing 25% Community Development / Sustainability 18 Affordable Housing — • Mawn Schedule 10% • Peter Sanborn Place of status 25% • Johnson Woods phase 2 of 25% • additional units in downtown as feasible affordabl 0% • New approach to preserving affordable units (DHCD) a housing 10% • Housing Production Plan update 2012 is 50% attached 19 South Main Street design "best practices" 20 Implement priority downtown parking action items - improve parking directional signs (Wayfinding project); • Improve parking directional signs 6 -30 -12 • sharing of private parking spaces; • expand parking supply; 3 -31 -12 • bike routes throughout town 6/13/2013 J " \ 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated 6 -19 -12 Shaded blocks represent action items that are completed. Responsible Department Head W U A a � G7 �, C7 ►� ti fx � � 21 Continue sign enforcement efforts Ongoing 25% 22 Implement gateway sign — Main and South 9 -30 -12 25% 23 Re -use and/or redevelopment of the properties behind the RMLD 12 -31 -12 10% 24 Sustainabilit goals — regional approach 3 -31 -12 25 Evaluate creation of a shade tree master plan 12 -31 -12 Asset Management 26 Implement high priority building projects: • Cemetery Garage • Library • DPW Vehicle Maintenance • operation, safety /security, and aesthetics of DPW site • Killam School 10% 10% 10% 10% 10% 27 Complete the Haverhill Street water main distribution project 6 -30 -12 75% 28 Evaluate need for and viability of Teen Center 12 -31 -12 0% 29 Add to Town's trail system, including Ipswich River Greenwa 30 Funding for the West Street project 12 -31 -12 25% 31 Bandstand 6 -30 -13 10% 32 Implement 1 time revenue plan with focus on capital 4 -29 -12 Governance, Regulation, and Policy Development 33 Scope for Zoning Bylaw revision, including phasing 9 -30 -12 25% 34 Facility and site naming policy 9 -30 -12 10% 35 Amendments to Parks Rules and Regulations re Amp. Sound 3 -31 -12 policy 12 -31 -12 10% r fiCommunications Review /Revise Trac Rules and Re ulations 6 -30 -12 85% 38 Regulations for posting street numbers on all buildings 6 -30 -12 25% 6/13/2013 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated 6 -19 -12 Shaded blocks represent action items that are completed. Responsible Department Head A JDe — Delios GBH — Burns JC — Cormier JZ - Za er RU — Urell VC - Cameron JDo - Doherty ALL — all Department Heads a� 39 Amendments to Demolition Delay bylaw: 9- 30 -1.2 10% • Property owner participation in inventory process • Appeal from imposition of delay 40 Decide on Remote Participation re OML 6 -30 -12 Human Resources/Personnel 41 Continue B /C /C Chair and Vice Chair training 12 -31 -12 Does the Board of Select men want to do this? 42 Complete labor negotiations 6 -30 -12 43 Health Insurance bidding and negotiations 6 -30 -12 ion items_ Key of Department Heads: PH — Hechenbleikner RLe — LeLacheur G — LaPointe JDe — Delios GBH — Burns JC — Cormier JZ - Za er RU — Urell VC - Cameron JDo - Doherty ALL — all Department Heads (b 6/13/2013 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated 6 -19 -12 Finance — Reading will continue to evaluate revenue sources, cost reduction, regionalization of services, other methods of providing services, and level of services with the goal of maintaining long term fiscal stability of the community while providing a level of service that the community can sustain. 1. Work with the Board of Selectmen to find a replacement to our retiring Town Accountant, and work with staff to provide a smooth transition. Complete — new Town AccOuntant starts work 6 -15 -12 2. Limit reliance on non - recurring revenue including reserves. Done — Town will, depending on State Aid final numbers, use under $500,000 in reserves. 3. Develop a plan to draw down the overlay surplus in a sustainable manner to appropriate levels. Done. 2 year program dependent upon cooperation of the Board of Assessors 4. Apply for outside resources funding to support operating and capital or other one time expenses. ♦ Library applying for a $7500 LSTA grant for STEM programming for middle - schoolers and expect to hear in July ♦ Wellness grant received - $8,750 ♦ Loss Control grant from MIIA - $5000 ♦ Community Innovations Grant applied for and not approved - $500,000 ♦ Approved for Emergency Planning grant - $4,500 ♦ Approved for Fire Department grant jointly with Wakefield for advanced training - $105,000 ♦ Applied for DFC grant for the next 5 years of support for RCASA — will find out in September. ♦ Approved for a $15,000 regional Housing Services grant ♦ Approved for a $30,000 regional Priority Development and Preservation Areas ♦ Approved for a $10,000 Downtown Retail Strategy grant ♦ Received $12,344 from Downtown Steering Committee for DIET. ♦ We will be applying for another FEMA Assistance to Firefighters Program for specialized training ♦ Received reimbursement for the Massachusetts Tropical Strom Irene - $20,779 ♦ Submitted for reimbursement — Halloween snow storm - $55,363.62. Reading Municipal Light Department was eligible for reimbursement. This was sent in as separate package 5. Participate in and encourage public /private partnerships that provide in -kind services provide significant cost savings and as such should be expanded to achieve added savings ♦ Library received in -kind support from some of our local banks for MoneySmart Week in April ♦ Working with Mawn on partnership to provide improved access to the Municipal Parking lot — defeated by Town Meeting ♦ RFD received a $1,000 donation from the Young Women's League for our Advanced Life Support Program 6. Begin the process of implementing the following approvals from Town Meeting which will then be placed in the Sale of Real fund to be _ made available for Capital Improvements, debt service, or unfunded pension liability. Give consideration to the after development cost of W 6/13/2013 5 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated 6 -19 -12 providing services to the sites, compared to the value of the sale. Appraisals done, Bos has on their 6 -19 -12 agenda the establishment of minimum bid prices and conditions for a and b a. Sale of land — Pearl Street b. Sale of land — Lothrop Road c. Use /sale of Oakland Road 7. Continue to monitor and advocate as opportunities arise, for the following potential revenue raising activities: a. Additional cell sites b. Advertising via billboards Clear Channel is waiting for approval from OAB of new regulations, and then will have 1 non - Town owned site in Reading. Reading will receive an annual "hosting" fee, and ability to put information on billboard. This wil require a variance from the ZBA 8. Develop a proposed OPEB funding mechanism including recommendations to begin to modestly fund this -long term liability. Proposed actions at 2012 ATM to set up Trust and begin to fund it at $900,000 +. Staff will develop with FINCOM this summer an overall policy to establish ongoing funding. Services — Reading will continue to provide municipal services in as cost effective, efficient, and customer service friendly manner as possible. Where reasonable a self service element to Town services will be available for those who choose to use it. 9. Train employees on the customer service policy; continue to measure customer satisfaction; identify and recommend changes to regulations that do not meet customer service goals, or that will make them easier for customers to understand and use. Ongoing. Trained DPW this winter. Community Services has amended some bylaws and regulations to accomplish this. 10. Review and improve the Town web site. Provide electronic customer interaction with the Town, including a "customer service request" module. Work has started. Operations - Reading will continue to provide as full a range of municipal services that meet community needs and desires as resources allow. 11. Implement additional technology including: a. Assessors CAMA underway b. Master Address database done C. Mass Communications system done and operatinal d. permits and licenses System is operational and about 90% complete for this phase of its use. e. integrated public safety system Fire Department use is installed and mostly operational f. new technology in public meetings (electronic voting; tablets for BCC members)Some new technology funded for meeting rooms 6/13/2013 6 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated 6 -19 -12 12. Conduct an operational review of one additional programmatic area in the Community Services Department. Due to addressing concerns through regionalization, recommend that this goal be droped 13. Apply for funding from the Community Innovation Challenge Grant and/or other sources to enhance the recently created regional public health services program. Applied for $500,000 to support and enhance regional health services. Not awarded. Will look at new application in FY 2013 14. Expand the Records Management efforts including beginning to provide records as appropriate to the public via the web site. Most Departments have started. Administration is most advanced. Library staff being trained now in input and retrieval. New equipment in place for scanning Health and Safety — Reading will continue to focus on strong public health and safety services with a goal of making the community one of the healthiest and safest communities in suburban Boston. 15. Complete evaluation of regionalization of Public Safety Dispatch. We have continued to work with the group which has been expanded beyond Melrose, Stoneham, Wakefield, Reading and the Middlesex Sherriff s office. The communities of North Reading and Lynnfield have indicated they would like to join. We have a current grant to review infrastructure options. The National Guard is not interested in making land available for the project. 16. Develop and implement a program or programs intended to address issues of substance abuse and related violence in the community. Program developed and included in the FY 2013 budget at the 2012 ATM 17. Focus Public Health, School, Substance Abuse, and other resources on a Healthy Community model with an initial focus on obesity prevention as one of the major health crises facing our country. Find ways to encourage walking, cycling, and other activities. These efforts may involve many departments, with efforts led by the Health Division. Town has received Mass in Motion grant and the data collection work has begun. Jointly with Melrose and Wakefield, seminar attended in early June — will be re- played for Reading Officials who were not in attendance — Board of Selectmen, BoH, CPDC. Community Development / Sustainability — Reading has worked to maintain the character of the community, while making planned and deliberate improvements to the Town. Major efforts have been led by the Board of Selectmen, the CPDC, the Economic Development Committee, and the Advisory Committee on Cities for Climate Protection. The World Cafe held in 2008 helped inform the above bodies of public opinion on the future of Reading. 17. Continue progress towards meeting and maintaining the level of 10% of housing units (as re- defined by the 2010 federal census) as affordable. This goal may be met through development of the a. Mawn property Site plan approved. Residential uses are in second phase b. Peter Sanborn Place, Working with owner onsite plan approval c. Johnson Woods Phase 2 (19 affordable); Plan approved (b d. Additional units in downtown as feasible. None yet identified. 6/13/2013 7 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated 6 -19 -12 e. Working with DHCD on a new approach to preserve affordable units that don't sell in a 90 day period through a new deed rider f. Housing Production Plan — update in 2012 Consultant contract awarded, good progress being made. 18. Complete South Main Street design guidelines based on "best practices" Completed March 2012 19. Implement high priority parking recommendations for downtown: a. improve parking directional signs; b. sharing of private parking spaces; c. identify opportunities to expand parking supply; d. bike routes throughout town 20. Continue sign enforcement efforts to bring all non - conforming signs into compliance we have provided draft letters linking enforcement to licenses which are being reviewed by the boards for approval; 21. Implement new gateway signage — South Main Street (paid for by Reading Woods mitigation) 22. Develop an action plan for re -use and/or redevelopment of the properties behind the RMLD in the area bounded by Ash Street, the RR tracks, and Pond View Drive working with EDC subcommittee, met with developer 23. Continue to work with Town, School, Facilities, and Light Departments to meet Sustainability goals for CO reduction, anti - idling, etc. Consider a regional approach to these efforts, to include the RMLD and some or all of the 4 communities that are served by the RMLD. a. Proposed library project has many green aspects b. Successful in being a part of the LEAPS grant with the RMLD and 3 other communities 24. Evaluate the creation of a Master Plan for public shade trees in the community which might include policies and criteria on priorities for removal and replacement, a shade tree inventory, and other elements. Asset Management — Reading will strive to maintain and improve the current and desired capital assets of the community through long term capital planning in a fiscally prudent manner. Where resources for major projects are not available within available resources, and grants and outside resources are also not available, the community may be asked to support such improvements through additional taxes. 25.Continue established efforts to implement high priority building projects: a. Cemetery Garage Funding of design is complete — will be selecting designer this summer b. Library - keeping current on library building project and expect to hear in July whether the project will be funded this year. c. DPW vehicle maintenance DPW internal study due by 6 -30 -12 d. Improvements to operation, safety /security, and aesthetics of DPW site DPW internal study due by 6 -30 -12 e. Killam School project to include HC access, fire protection, energy, and administrative space improvements. Letter of interest submitted to MSBA 26. Complete the Haverhill Street water main distribution project, and begin and complete the Howard Street water main distribution project. Will be complete by end of summer — road repaving 2013 `� 6/13/2013 8 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated 6 -19 -12 27. As part of the community's focus on substance abuse prevention, evaluate the need for and viability of a youth center probably focused on Middle School youth 28. Continue efforts to add to the Town's trail system, including progress to implementing the Ipswich River Greenway; Kurchian Woods Trail build in April 2012, using grant from the state for materials. 29. Continue to work towards funding for the West Street project. Town Meeting has funded the completion of the final design which will place the Town in the best possible place to move the project forward. 30. Implement the design and development of a downtown bandstand. Survey work done, met with performers. 31. Implement the first phase of the use of one time revenues for capital projects, with a focus on road and pedestrian improvements, as it was submitted to the Board of Selectmen and to Town Meeting. First 2 phases approved by the 2012 ATM Governance, Regulation, and Policy Development — Reading will continue to address major emerging issues through development, modification, improvement, and simplification of bylaws, regulations, and Selectmen's policies. As a general rule, the fewer and simpler the regulations the better. Additionally, Selectmen's policies may be used to memorialize current and proposed administrative practices to provide an historical record and direction for the community in the future. 32. Develop funding and a work plan for comprehensive review and revision of the Zoning Bylaw, taking a piecemeal approach if necessary to address discrete areas such as parking regulations, definitions, and signs as priorities. CPDC has agreed to pursue the Parking By -Law (not interested in signs) 33. Establish a policy on naming of facilities and sites in the community. 34. Make amendments to the Parks Rules and Regulations to address issues raised and recommended through the ad hoc committee on amplified sound in Parks. Policy approved 2 -12 35. Establish a communications policy for the town working off the elements of a past Department head retreat on communications. Specifically include in the policy and subsequent training, policies on the use of social media as part of the Town's efforts to communicate with its residents and others. 36. Complete the review and re -write of the Traffic Rules and Regulations. RPD has been working on them — draft expected by 6 -30 -12 37. Develop regulations for posting street numbers on all buildings. Police/Fire have provided input to Engineering and the project is almost complete. Engineering anticipates completing the project in a couple of weeks 38. Develop a process with various stakeholders to evaluate the demolition delay bylaw with specific reference to: Discussion on process to Board of Selectmen 6 -19 -12 a) how property owners are informed of and may participate in the process of adding properties to the inventory of historically or architecturally significant properties; b) what kind of appeal from the imposition of a demolition delay may be appropriate 6/13/2013 7 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated 6 -19 -12 39. Decide on whether the Board of Selectmen will permit remote participation of members of BCC in public meetings pursuant to regulations adopted by the MA Attorney General's office, and if so develop the policies to implement that decision Board of Selectmen decided not to permit it at this time. Human Resources/Personnel — The human capital of the community is the major resource that is necessary to achieve the provision of services to the community. This human capital includes employees, officials, members of Boards, Committees and Commissions, and the human capital of the community as a whole. Human capital is to be supported and respected by the Town. 40 Continue B /C /C ChairNice Chair training. Board of Selectmen workshop decided to develop "vision statement" and tehn go to BCC and present. 41. Complete labor negotiations with the Police Patrol Officer's Association and the Police Superior Officer's Association. Completed March 2012, subject to Town Meeting approval of Article 11 at ATM. 42. Complete the bidding and negotiation and/or implementation of a health insurance program Town employees and retirees effective in FY 2013, with a goal of providing a cost effective comprehensive insurance program that is sustainable by the community. Bidding complete. Negotiations in process V) 6/13/2013 10 Town of Reading Subsidized Housing Inventory (SHI) Current Census 2010 Total Housing Units 9,584 Total SHI 685 Current % Subsidized 7.15 Projected* SHI Eligible Units by Project: 30 Haven - Oaktree* 11 1 Jacob Way - Pulte 43 Peter Sanborn Place (LIP) 47 Johnson Woods 1 6 Johnson Woods II (� 145 Beacon (40B) \- 6/13/2013 19 3 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated 6 -19 -12 11 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated 6 -19 -12 MF Charles 3 Total projected SHI 132 Current + Projected SHI 817 Future % Subsidized 8.52 Additional SHI Needed 141 Total SHI Needed 958 % Subsidized 10 "pending request for full credit of 53 units; project is anticipated to convert to condominiums which reduces credit to 11 units. �l 6/13/2013 12 TOWN MANAGER EVALUATION Manager Name: Peter Hechenbleikner Evaluation for the period: CY 2009 Evaluators: Camille Anthony, Ben Tafoya, James Bonazoli, Stephen Goldy, Richard Schubert GOALS AND OBJECTIVES DURING THIS EVALUATION PERIOD Development Personnel Finance Operations Services BOARD OF SELECTMEN RATING, RATING SCALE FROM 1(LOW) - 5 (HIGH) CA -5 BT - 4.5 JB - 4.5 SG -5 RS -5 CA -5 JB -4 SG -4 RS -5 CA -5 BT -5 JB -4.5 SG -4 RS -5 CA -4 BT -4 JB -4 SG -4 RS -4 CA -3 BT -4 JB -3 SG -3 RS -4 -5e2( Policies and Procedures CA - 5 BT - 4.5 JB -4 SG -5 RS -5 ACHIEVEMENTS, ACCOMPLISHMENTS, AND RESPONSIBILITIES (completed by employee) Development • Completion of Downtown streetscape project • Completion of Downtown parking study, and development of priority work items • Downtown Smart Growth District 40R bylaw developed - Town Meeting on 11 -30 -09 • The Town secured State finding under the "Peer to Peer Grant" enabling the Town to hire a consultant to develop a systematically planned, visually unified way- finding signage and way finding program that orients people to the downtown, improves signage related to off - street parking areas, and makes the downtown more user friendly. • Identified needed changes to sign by -law in collaboration with the EDC and the CPDC • Developed recommendations for permit tracking software Personnel • Completed non -union pay and classification plan and Board of Selectmen implemented it • Began Union negotiations for FY 2010 - 2011 • Addressed "2008 in 2009" Quinn Bill underfunding with both Police Unions • Hired DPW Director - Jeff Zager - and arranged for transfer of duties • Hired new Community Services Director Jean Delios • Hired new Town Clerk Laura Gemme • Implemented major change in Health Insurance and Dental Insurance for employees and retirees - 10's or thousands of dollars in savings. Finance • Implemented FY 2010 budget with minimal use of free cash - record levels of free cash are available and ready to assist the Town in the next several years of down economy. • A great deal of progress has been made in MUNIs implementation, most recently in tax billing, and water /sewer /storm water management billing • Converted all of property records system to new numbering (almost 10,000 parcels • Secured AA bond rating Operations • Implemented a number of recommendations from the completed DPW management Study including project tracking, staffing analysis, department wide communications/ interaction, • Implemented new summer youth employment program with coordination from both school dept. and town personnel. • Obtained from DEP a solid waste/ recycling technical grant for upcoming contract analysis and RFP development. • Implemented GIS flyover implementation - new maps now usable Services • Implemented Customer Service Survey, and tracking and reporting quarterly • Customer Service Action Plan developed and being implemented • Upgrades to Community Services (EDC) website - status of various development projects prominently featured on webpage with links • Launched new library website. The new site was designed by Reading Public Library librarians and built using open source WordPress software. Policies and Procedures • Gift policy and procedures completed and adopted by Board of Selectmen • Ad hoc Municipal Building Committee policy drafted - School Committee, Library Board, and Finance Committee are in agreement • Reviewed and revised Liquor policies - after an exhaustive outreach process. • Completed the first year of the Board of Selectmen youth liaison program - very successful, and a student has stepped forward for the second year of the program • Implemented a new Volunteer Appointment process, which seems to be working well • Implemented a "paperless" process of scanning and emailing the Board of Selectmen meeting packets to 2 SZ .Z2 them, and then making them available on the Town web -site before the Board of Selectmen meeting. EVALUATION (aggregate average rating for goals) SELECTMEN COMMENTS - CAMILLE ANTHONY Development - It can be said that the Town had an outstanding year when evaluating our development initiatives. The completed streetscape project was finished as scheduled and has greatly enhanced the Main Street Business area. The passage of the 40R zoning overlay was the result of two years of hard work by the CPCD and Town Planner and gives the Town the opportunity to approve very exciting developments. Considering the economic difficulties of the past year, Reading has seen several new businesses open their doors and from all appearances are doing well. The Economic Development Committee has certainly been an integral part of this growth and success. The revision of the sign bylaw is long overdue and will be much appreciated by the Reading businesses. Personnel - The hiring of our DPW Director and Town Planner has brought two very professional individuals into the management team. I anticipate that the next year will see many changes in both of the departments as the evaluation of current practices will be scrutinized. Services - I would suggest that Peter seek input from all new employees to ascertain if our training is sufficient to understand the culture and expectations of the residents and elected officials. This input could be accessed through the Personnel Director or by direct interaction. This past year has seen several instances of less than acceptable interaction by personnel with the business community. There has to be a concerted effort to ensure that these actions are not considered acceptable behavior. Finance - Another year of an outstanding job by Peter , Bob and Gail Operations - The past year has seen many new initiatives with many more in the offering. Because of the many areas where we could be making great strides, we not only need to prioritize, but we need to look at other options for completing the task, i.e., volunteers or other organizations. Policies and Procedures - Peter is willing to listen and try new ideas. He is also extremely adept at suggesting changes in how we are approaching situations in order to be more productive. SELECTMEN COMMENTS - BEN TAFOYA Pete has continued to demonstrate the professionalism that has earned him his strong reputation in the community and through the Commonwealth. I look forward to working with Pete on the continuing municipal government challenges in this era of limited resources and high demands for services. I look forward to Pete and staff continuing their efforts to manage transitions in Community Services, DPW and Clerk's offices. There are important decisions looming on infrastructure related to the library, Cemetery and DPW. I anticipate 2010 being another successful but busy year. Weighted total 4.4 Development - We have seen an extraordinary amount of small commercial development work considering the economic conditions of the times. Staff has done a good job paving the way for this growth of entrepreneurial activity. Combined with the successful completion of the downtown streetscape project, the Fall Street Faire, the passage of the 40R zoning by-law ... we are poised for continued success. All these achievements are in no small part due to the good work by Town Manager and staff. Despite a change in a significant director position (Community Services including Planning) we have not skipped a beat. There will be continued challenges helping the residential and redevelopment projects come on -line and get the appropriate board approvals. Town Manager and Staff have done a good job in aiding the developers with external resources. I look forward to continued efforts to improve customer service and overall operations in community services. Finance - There is no better testament to the strength of our professional management that in the midst of a major fiscal crisis for state and local government, the Town of Reading has been able to maintain its fiscal reserves and avoid large scale lay -offs. The next two fiscal years will be very challenging for our town, but the picture could be far worse were it not for the prudent management style of our Town Manager and senior staff. The ability of the community to deal with these issues without rancor is due in no small part to the excellent relationship between Town Hall and the School Department. Operations - The Town Manager and staff have done a good job managing the transition to a new Director of Public Works. I look forward to continued operational improvements in DPW and progress toward implementation of the planning study. The critical implementation of new software for the management of the municipal enterprise has been going well. This is the most important initiative underway for our operation. There is a need for workflow management software in permitting to ease communication between departments and to clearly illustrate the critical path to applicants for development projects. The town did an excellent job mobilizing resources to protect students and the public during the production of the Laramie project. We are off to a good start evaluating the issues surrounding the Cemetery Garage, and the consideration should continue looking toward a decision in 2010. Services - A high level of service delivery has been maintained through difficult financial circumstances. We saw what is possible in coordination between staff and citizen groups We must look hard at opportunities that redefine how services are delivered and that allow us to maintain customer service at lower cost. One strategy to continue exploring is regionalization of services with like minded communities. Staff has led us through good experiences in some areas such as veteran's services and purchasing where regionalization has brought benefit. This work must continue. The Town Manager and staff have made continued improvements to the website increasing transparency and improving information available for the community. Policies and Procedures - The Town Manager has done good work assisting the BOS through revisions in major policies related to alcohol (various areas), gifts, personnel, the municipal building committee and the continued training of members of boards, committees and commissions. The town is off to a good start in training citizens on the important new ethics rules, an initiative that must be successfully completed next year. SELECTMEN COMMENTS r TAMES BONAZOLI Considering the current economic state Reading showed positive movement in Development in 2009. The completion of Main St and the passing of the 40R district are major milestones to a productive and more vibrant down town. I look forward to seeing future great results of the wonderful collaboration of staff and the EDC. It was a difficult year in Personnel due to all the turnovers in major positions but Pete and team never skipped a beat. As we move forward in these difficult economic times I urge Pete to continue his efforts at looking at regionalization and automation (where possible) of positions. Our stretch compared to other communities has been our financial standing and conservative approach. Pete has done a great job steering the ship through a very difficult economic storm. Unfortunately there is no rest for the weary here and continued vigilance is required for the next couple of years. Services and our "customer facing" departments continues to be perceived problem especially when new organizations (Making Reading Better) pop up. We must find a way to change the perception that Reading is difficult to deal with and believe the customer survey is a good start but don't believe we are capturing the true areas that need improvement. Over all another good year for Pete and his staff in accomplishing much. SELECTMEN COMMENTS - STEPHEN GOLDY Excellent year for development by Peter. The downtown project was completed, parking issues are being proactively addressed, and Town Meeting approved the downtown 4011 district. The focus was clearly our downtown and I am happy to see proactive efforts to bring vibrancy. Examples of these efforts are the Fall Street Faire initiative, work on improving the sign by -laws and the outreach done by the Community Services department. Great work in 2009! In the areas of personnel, operations, and finance Peter was very consistent and met the goals and expectations of the board. There were multiple important hires completed in 2009 that will help staff meet the goals and objectives for the Town. Peter and staff worked hard to make sure that Reading will get through the current economic crisis with minimal cuts in staff and services. In 2010 I recommend exploring opportunities to find savings and protecting services through increased regionalization efforts. Services are an area that suffered in 2009 needs more focus. The perception that the Town is tough to deal ��zK with for both residents and businesses continued to be an obstacle to growth. Development and implementation of the customer service survey was a good first step in correcting this as well as the recent creation of the Customer Service Action Plan. I am encouraged by the actions of Peter and the message he is sending to all Town Staff regarding improved customer service. Change in behavior and culture must start with leadership /management but needs to permeate the entire organization in 2010. Peter was very busy in 2009 making changes and working on new policies and procedures. Peter's attention to the demands of the board and the possible future implications is to be commended. I am glad that new board procedures were trialed and hope to see these become permanent. I ask that Peter and staff continuously look at new and different ways to serve the residents and businesses in town. SELECTMEN COMMENTS — RICHARD SCHUBERT Without a doubt - 2009 has been an outstanding year of accomplishments in the area of development. The plans for the Downtown Streetscape project, which have been in the works for 15 years, have become a reality. Amazing to see the number of new businesses that have opened or are in the process of opening during these challenging economic times. In the area of personnel, key department head positions were successfully filled with well qualified individuals. The financial constraints of the Town are certainly cause for concern by staff; import work to communicate the realities and challenges to staff. Customer service, since it's so integral to the public value we provide to our residents, should get a little more attention so we can understand how we're doing. S��s Board of Selectmen Meeting May 7, 2013 For ease of archiving, the order that items appear in these minutes reflects the order in which the items appeared on the agenda for that meeting, and are not necessarily the order in which any item was taken up by the Board. The meeting convened at 7:00 p.m. in the Selectmen's Meeting Room, 16 Lowell Street, Reading, Massachusetts. Present were Chairman James Bonazoli, Secretary Ben Tafoya, Selectmen Daniel Ensminger and Marsie West, Youth Liaisons Mary Kate Kelley and Eric Johnson, Town Manager Peter Hechenbleikner, Assistant Town Manager /Finance Director Bob LeLacheur, Office Manager Paula Schena, and the following list of interested persons: Bill Brown, Diane Manahan, Angela Lordi, Mary DeLai, David O' Sullivan, Bill McElhiney, Bridget Souza, Nancy Docktor. Reports and Comments Selectmen's Liaison Reports and Comments — Ben Tafoya thanked staff for all the work that was done for Town Meeting. He and John Arena are working on the new Town Manager contract and they will get that to the Board as soon as possible. Saturday is the Letter Carrier Food Drive and the Food Pantry usually needs volunteers. Daniel Ensminger noted that Officer Kristen Amandola replaces Justin Martel as the Safety Officer. The Ipswich River Bridge has safety issues so the southbound lane is closed indefinitely. James Bonazoli noted that three people have been appointed to the Library Building Committee. He also thanked Rick Schubert for noticing that one of the Town Meeting members that was removed was done so because she had passed away. He also noted he had the office hour tonight and met with Lenka Nicholls of 104 Ash Street who had lost her sidewalk and is requesting sidewalks on the easterly side of Ash Street. Eric Johnson noted that the Boys Track Team is playing Woburn tomorrow and if they win they will clinch the Middlesex title. Interviews are also being conducted for a new Assistant Principal. Mary Kate Kelley noted that this is the seniors last week so it's been very busy for them. Public Comment — Bill Brown read a statement noting that the Reading Municipal Light Board Chairman John Stempeck was arrogant and condescending to the Town Manager and North Reading Selectman Michael Prisco. He suggests that Mr. Stempeck apologize before July 1, 2013 or he will take actions for a recall petition. Town Manager Report — The Town Manager gave the following report: Administrative matters ♦ I have deeds for the Board of Selectmen to sign this evening for lands being sold — (,&A Board of Selectmen Minutes – May 7, 2013 – page 2 Lothrop Road and the 2 small parcels on Audubon Road / Pearl Street. Closings are set for May 15 and May 13 respectively. A motion by Tafoya seconded by Ensminger that the Board of Selectmen approve the signing of deeds for the sale of the property at 50 Lothrop Road to David M. Chuha, as Sole Trustee of the Lothrop Road Realty Trust; and two 3,700 square foot properties at Audubon Road and Pearl Street, one to Peter A. Genovese and Patricia A. Genovese, and one to Patricia Crowley was approved by a vote of 4 -0 -0. ♦ Pursuant to section 1.6 of the selectmen's policies, the agenda 2 weeks ago listed a series of Executive Session minutes of the Board of Selectmen that I have released and are now in the regular session meeting books and on the web site. ♦ Notices are going out this week to BCC members as to their interest in being reappointed. ♦ The last day to register to vote for the June 25 election is June 5th at Town Hall — the Town Clerks office with be open until 8:00 PM on June 5. ♦ Today we are sending out 663 reminder letters for unlicensed dogs — we have licensed almost 2,000 dogs already — we still have over 80 unresolved violations from 2011 and 2012. ♦ Memorial Day — May 27 — we need to know who the speakers will be from the Board of Selectmen for the 4 cemeteries. ♦ Postal Workers food drive — Saturday, May 11. List of recommended donations is on the Town web site Community Services ♦ The Regional Health Department has been awarded a mini -grant of up to $1,500 to update the School Nurses' Policies and Procedures Manual. We will receive the award letter with the amount (and the check) sometime in the next week. Although the school nurses are not part of the Health Departments in Reading and Wakefield, the Public Health Administrator has nonetheless been working with them to address various issues. Library • Children's Librarian Ashley Waring has accepted a two -year appointment to serve on the American Library Association Children's Services committee as a Liaison with National Organizations Serving Children and Youth. Congratulations Ashley! Public Safety ♦ The Commonwealth of Massachusetts has received a Major Disaster Declaration for the February 8 -9, 2013 blizzard. The declaration includes Middlesex County. Therefore, Reading will be eligible to receive reimbursement of our eligible expenses for a specific time period (48 hours) in responding to the storm. ♦ Letter from Boston Police Board of Selectmen Ed Davis. Public Works • Street line painting started last week - still have 3 to 4 more days to complete all traffic 6 A�� Board of Selectmen Minutes – May 7, 2013 – page 3 markings. All should be completed within the next week or two. • Street Sweeping has begun. • North Main Street bridge over the Ipswich River. • Hopkins and Main Street intersection. • Playground construction and tree removal — Sturges Park. • FY 2014 - sidewalk construction/reconstruction on the easterly (non -RR track) side of Vine Street from Mineral Street to High Street. • West Street: 100% design plans are complete, have been submitted to MassDOT, and this project is recommended by MPO staff to be funded in FFY 2014 - which begins October 1, 2013. • We took bids for pavement work and the bid prices on $1.5 million of work came in $100,000 lower than estimates. • Roadway paving to start next week. Contractor will start on Haverhill Street. The schedule is tentative and under review. • Poets corner work has been completed. Reconstruction of the roads is scheduled in May /June. • MWRA - May 1 removed the existing 24" globe valve and 36" butterfly valve in Woburn and installed a new 36" globe valve and 36" gate valve on the south side of the bridge in front of the former West Marine store. • The MWRA has completed their analysis of test borings on the route of the interconnection between south Main Street and West Street, and they have found a significant amount of ledge. With Town staff they are going to look at alternative routes for this interconnection, and abutting residents will get an Everbridge call prior to marking out and taking borings. . • Solid Waste /Recycling - All business hours - Electronics Recycling and Styrofoam recycling • May 11`" – 9:00 AM to 1:00 PM - paper shredding, rigid plastics, clothing, shoes, books etc. • May 18'' - Household Hazardous Waste collection 9:00 AM to 1:00 PM, Metals recycling - curb side by 6:00 AM. Proclamations /Certificates of Appreciation Bicycle Month - A motion by Tafoya seconded by West that the Board of Selectmen Proclaim May 2013 to be Bike Month and May 17, 2013 to be Bike to Work Day in Reading was approved by a vote of 4 -0 -0. DPW Appreciation Week - Public Works Director Jeff Zager was present to receive the proclamation. A motion by Ensminger seconded by Tafova that the Board of Selectmen proclaim May 19 to May 25, 2013 as Public Works Week in the Town of Reading was approved by a vote of 4 -0 -0. EMS Week – Fire Chief Greg Burns was present to receive the proclamation. (,0,3 Board of Selectmen Minutes — May 7, 2013 — page 4 A motion by Ensminger seconded by Tafoya that the Board of Selectmen proclaim May 19 to May 25, 2013 as Emergency Medical Services Week in the Town of Reading was approved by a vote of 4 -0 -0. Badge Pinning — Police Sergeants — Police Chief James Cormier noted that two Officers are being promoted to Sergeants: Chris Picco and Kevin Brown. Sgt. Picco was pinned by his girlfriend and Sgt. Brown was pinned by his children. Appointment of Reading Municipal Light Board Member — Reading Municipal Light Board Members John Stempeck, Phil Pacino, Bob Soli, and David Talbot joined the meeting at 7:58 p.m. James Bonazoli noted this was a joint meeting to jointly appoint a new member to the Light Board. Dave Mancuso was the sole applicant. John Stempeck noted that Mr. Mancuso has an excellent background with "Making Reading Better" and he is concerned about how many elected officials participate in this and wants to know how Mr. Mancuso can address this concern. Mr. Mancuso noted that "Making Reading Better" is not a political association, there is no membership or fee. There is no agenda or discussion deliberating Town policy. It is a forum to positively enhance what the community is doing. Bob Soli noted that Mr. Mancuso's election signs mention rate payers first. Mr. Soli indicated there is no rate payer service, it's called customer service. Mr. Mancuso noted that the end user of service is his concern. Mr. Soli asked Mr. Mancuso if he was in favor of the proposal for the billboard on West Street and Mr. Mancuso noted he was not in favor of the billboards, he was in favor of open public dialogue. Mr. Soli noted that what he heard from Mr. Mancuso was that the tax revenue would decrease due to the billboards. James Bonazoli noted that these questions have nothing to do with the Municipal Light Department and it is not appropriate to be asking questions of a personal nature. Phil Pacino indicated the billboard question is appropriate and he asked Mr. Mancuso about his credentials to serve on the Reading Municipal Light Board. Mr. Mancuso noted he has background with Fortune 54 Corporations who are highly regulated. James Bonazoli asked Mr. Mancuso if he foresees any conflict of interest and Mr. Mancuso indicated he chooses to serve the Town. David Talbot asked Mr. Mancuso about his views on demand reduction and Mr. Mancuso noted that he is a big fan of it. How, when and where it happens is going to be a part of the energy programs. Dan Ensminger asked Mr. Mancuso what qualities he will look for in hiring a new General Manager. Mr. Mancuso indicated someone with a crystal clear record with the experience and skills to take on the job with an expertise in the New England energy market. 11 M Board of Selectmen Minutes — May 7, 2013 — page 5 James Bonazoli asked what the top qualities of the Reading Municipal Light Department are and Mr. Mancuso indicated that operations has an extremely strong reputation. David Talbot noted that Mr. Mancuso's blog on the REC's indicated they were worth millions and they weren't. He cautioned Mr. Mancuso that he should be careful about what numbers he puts out there. A motion by Pacino seconded by Ensminaer that the Board of Selectmen and Reading Municipal Light Board of Commissioners iointly place the following name into nomination for a position on the Reading Municipal Light Board of Commissioners with a term expiring April 8, 2014: David Mancuso. Mr. Mancuso received eight votes and was appointed. Appoint Trust Fund Commissioner, VASC and RCASA — A motion by Ensminger seconded by West that the Board of Selectmen confirm the appointment of the following Selectmen to the following Boards, Committees and Commissions: ♦ Marsie West to the Trust Fund Commissioners with a term expiring June 30, 2014; ♦ John Arena and Daniel Ensminger to the Volunteer Appointment Subcommittee with terms expiring June 30, 2014; ♦ James Bonazoli to the Reading Coalition Against Substance Abuse with a term expiring September 30, 2014, was approved by a vote of 4 -0 -0. Discussion/Action Items Hearing — Application for Package Store Liquor License — Pamplemousse, 26 Haven Street — The Secretary read the hearing notice. Diane Manahan and Angela Lordi were present. Ms. Manahan noted that they have owned the Pamplemousse in Salem for 11 years. They sell kitchen gadgets, pots and pans, vinegars, oils, sauces, food and wine. They focus on wine but will do full service. They will have a big cheese case and offer meals you can take home and heat up. They will not sell nips, cigarettes or the lottery. Dan Ensminger asked if they ever had any incidents of selling to underage people and Ms. Manahan noted they did not, they ID everyone. James Bonazoli asked what the hours will be and Ms. Manahan noted 7:00 a.m. to 8:00 p.m. They will also sell coffee, artisan bread, and homemade pasta. Mary Delai noted she lives in Salem and she loves Pamplemousse. A motion by Tafova seconded by West that the Board of Selectmen close the hearing for an all alcohol package store license for Pamplemousse, Inc. at 26 Haven Street was approved by a vote of 4 -0 -0. A motion by Tafova seconded by West that the Board of Selectmen approve the application for the Retail Package Goods Store License for All Kinds of Alcoholic �a,,S Board of Selectmen Minutes — May 7, 2013 — page 6 Beverages not to be drunk on the premises for Pamplemousse, Inc. at 26 Haven Street. Subiect to the following conditions: ♦ Retail space will be limited to a total of 3,300 square feet as designated on the approved plan entitled "Concept Floor Plan scale: 1' -0" = 1/8" dated April 22, 2013, Pamplemousse — Reading, 26 Haven Street, Reading, MA;" ♦ All Bylaws, Rules, and Regulations of the Town of Reading and of the Commonwealth of Massachusetts shall be followed, and ♦ subject to a satisfactory inspection of the establishment by the Town Manager and certificate of occupancy prior to opening was approved by a vote of 4 -0 -0. Curb Cut Waivers — St. Athanasius — The Town Manager noted that they have site plan approval. One curb cut has three lanes — one going in and two going out. Abutters were notified during the site plan and they received approval. A motion by Tafova seconded by West that the Board of Selectmen approve the curb cut variance and curb cut approval for 312 Haverhill Street as proposed on Exhibit 1 was approved by a vote of 4 -0 -0. Approval of Inter Municipal Agreement With Wakefield Re: School Nutrition — Assistant Superintendent of Schools Mary Delai noted that the School Department is expanding on regional efforts. They are not renewing the school nutrition person at the end of June so they will regionalize with Wakefield's School Nutrition Director. Wakefield will pay $60,000 annually to cover her salary. The person will work half time in Reading and half time in Wakefield. James Bonazoli asked how the person could keep up with two communities and Ms. Delai noted the same menu plan will be used at each school. Daniel Ensminger asked if the School Committee supports this and Ms. Delai noted they did vote to support. A motion by Ensminger seconded by Tafova that the Board of Selectmen approve the Inter -local Municipal Agreement with the Town of Wakefield for regionalization of the School Nutrition Director position in substantially the form submitted the evening of 5/7/13 was approved by a vote of 4 -0 -0. Review of Options Regarding Medical Mariivana Prohibition/Restriction — Health Director Ruth Clay was present. The Town Manager noted that Town Meeting approved a Bylaw amendment prohibiting marijuana dispensaries in Reading but the Attorney General denied it. The Town could appeal the Attorney General's decision and can join Wakefield in the appeal; the Town could institute a moratorium or the Town could establish zoning restrictions which would designate a zoning district for that use. The Town could also do nothing and see what happens. A� . Board of Selectmen Minutes — May 7, 2013 — page 7 A temporary moratorium should be initiated by CPDC and the Bylaw would be in effect as of the date of the first publication of the CPDC public hearing. There would then have to be Town Meeting action within six months. The Town Manager noted the moratorium could be until June 30, 2014 which would give the Town time to gather more information and do a planning study. Daniel Ensminger asked if it is a use by right and the Town Manager noted the Attorney General says no. The Town cannot prohibit because the voters put it in place. Daniel Ensminger noted that this is for medical use of marijuana, not a place where kids will get pot. He does not want to join the lawsuit and he is in favor of a zoning amendment. Mr. Ensminger asked when the Department of Public Health regulations will be finalized and Ruth Clay indicated by the end of this month and that the draft regulations are on their website. Ruth Clay noted that a moratorium will allow the first round of sites to be sited elsewhere. Ben Tafoya and Marsie West indicated they have no problem with a moratorium. The Town Manager noted the consensus was not to appeal and he will get the process for a moratorium and ask Town Counsel about the timing of Town Meeting. James Bonazoli noted for the record that Police, Fire and Health are not in favor of the dispensaries. Approval of Minutes A motion by Ensminger seconded by Tafova to approve the minutes of April 9, 2013 was approved by a vote of 4 -0 -0. A motion by Ensminger seconded by Tafova to approve the Executive Session minutes of April 9, 2013 as written was approved by a vote of 4 -0 -0. A motion by Bonazoli seconded b, Executive Session to discuss stratet value of real property — Causewai meeting may have a detrimental of reconvene in Open Session was ax voting in the affirmative. Respectfully submitted, Secretary y Ensminaer that the Board of Selectmen go into tv with respect to the purchase, exchange, lease or Road; and that the Chair declares that an open fect on the negotiating position of the body; not to iproved on a roll call vote with all four members L a,;-? 1: ndd -" THE COMMONWEALTH OF MASSACHUSETTS Number: 2013 -2 TOWN OF READING This is to certify that Russell and Kymm Lefort d /b /a Hiz and Herz Novelties, 14 Highview Avenue, Warren, RI IS HEREBY GRANTED A PEDDLER'S LICENSE to sell novelties at Birch Meadow Park, Reading, Mass. on Saturday, June 15, 2013, from 6:00 p.m. to 11:00 p.m. in said Reading, Massachusetts and at that place only and is subject to the following conditions: All Bylaws, Rules and Regulations including Section 3.3 of the Board of Selectmen's Policies of the Town of Reading and of the Commonwealth of Massachusetts shall be followed. This license is granted in conformity with the statutes and ordinances relating thereto, and expires at 11:01 p.m. on June 15, 2013, unless sooner suspended or revoked. In Testimony Whereof, the undersigned have hereunto affixed their official *0 I/ Date Issued: June 10, 2013 I �1 �11 46, Ls .-S Schena, Paula From: LeLacheur, Bob Sent: Monday, June 10, 2013 7:42 AM To: Schena, Paula Subject: FW: Incorrect Placement of Parking Signs For BOS packet From: michael.mcdade@comcast.net [mailto :michael.mcdade @comcast.net] Sent: Saturday, June 08, 2013 2:06 PM To: Zager, Jeff Cc: Reading - Selectmen; Finance; Cormier, Jim; Hechenbleikner, Peter; Town Manager Subject: Re: Incorrect Placement of Parking Signs Thank you for your quick review and response. The residents along Indiana Avenue are very pleased with the outcome. This approach to service in Reading, and action by Town Officials and Employees is one of the things that make Reading a great place to live. very much appreciate your attention to the situation. Mr. Hechenbleikner, Best wishes on your retirement! Thank You Mike 617 - 633 -2280 From: "Jeff Zager" <jzager(aD-ci. reading. ma. us> To: "Peter Hechenbleikner" < phechenbleikner (aD-ci. reading. ma. us >, "michael.mcdade(a)-comcast.net" <michael.mcdade(aD-com cast. net >, "Town Manager" <TownManager _ci.reading.ma.us> Cc: "Reading - Selectmen" <Selectmen(c-ci. reading. ma. up, "Finance" <Finance _ci.readinq ma.us >, "Jim Cormier' <jcormier(aD-ci. reading. ma. up Sent: Tuesday, May 28, 2013 4:19:48 PM Subject: RE: Incorrect Placement of Parking Signs 0 K- I will follow up and have the signs relocated if needed. Jeffrey T. Zager 16 Lowell Street Reading MA 01867 Tel: 781 - 942 -9077 Fax: 781 - 942 -9081 Please let us know how we are doing - fill out our brief customer service survey at hftp://readingma- survey.virtualtownhall.net/survey/sid/l 9ab55aed08fbc96/ -(0--- ( web: www.readingma.gov jzager2ci.readin ma.us From: Hechenbleikner, Peter Sent: Tuesday, May 28, 2013 4:13 PM To: 'michael. mcdade@comcast. net'; Town Manager Cc: Reading - Selectmen; Finance; Zager, Jeff; Cormier, Jim Subject: RE: Incorrect Placement of Parking Signs Michael Thanks for the email. took a look and the signs are placed inside (property owner's side) of the sidewalk, right on the edge of the sidewalk. This is probably on the Town right of way. If there were curbs on Indiana, the signs would have been placed in the tree lawn (as they were on California), but the tree lawn is pretty chewed up by cars parking there — from residents and /or visitors. Jeff (Zager) would you check and see if the location of the signs is in the Town right -or -way, and if not, please move the signs. If they are on Town property then they can be left. Chief, can you have enforcement of no parking standing or stopping during drop off and pick up times? Peter I. Hechenbleikner Town Manager Town of Reading 16 Lowell Street Reading MA 01867 Please note new Town Hall Hours effective June 7, 2010: Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m. Tuesday: 7:30 a.m. - 7:00 p.m. Friday: CLOSED phone: 781 - 942 -9043 fax 781 - 942 -9071 web www.readingma.00v email townmanager(Dci. reading. ma. us Please let us know how we are doing - fill out our brief customer service survey at http:Hreadingma- survey.virtualtownhall. net /survey /sid /l 9ab55aed08fbc96/ From: michael.mcdade@)comcast. net [ mailto :michael.mcdade(a)comcast.net] Sent: Friday, May 24, 2013 1:33 PM To: Town Manager Cc: Reading - Selectmen; Finance; Zager, Jeff Subject: Incorrect Placement of Parking Signs Dear, Mr. Hechenbleinkner The residents of Indiana Avenue have a legitimate complaint about the incorrect placements of the recently installed "No Parking" signs. The signs on Indiana Ave have been placed on private property ��v as opposed to the location between the street and the sidewalk. There is ample room to place the signs in the proper location. There exists approximately 4 feet of clearance between the street/curb and sidewalk, yet the signs were placed on the opposed side. The signs on California in contrast were properly placed. In addition, these signs throughout town are placed on the street side of the sidewalks and in some locations with only a few inches of distance from the street. The residents are requesting the relocation of the incorrectly placed signs. In addition the residents would like to bring to your attention that the signs are ineffective as people continue to both park and stop with engines running as they wait for the children from school. appreciate your attention on these matters, and congratulations on your retirement! Michael McDade Town Meeting Member 617 - 633 -2280 q0--3 Schena, Paula From: Wilson, Jessie Sent: Tuesday, June 11, 2013 5:42 PM To: Gemme, Laura Cc: Schena, Paula Subject: FW: EDC Meeting 5/8/2013 Laura, Per our discussion, see below from Mr. Yoder on his resignation from the EDC. Jessie Jessie Wilson Staff Planner Town of Reading 16 Lowell Street Reading, MA 01867 p: 781.942.6648 f: 781.942.9071 jwilson@ci.reading.ma.us Town Hall Hours: Monday, Wednesday, & Thursday: 7:30am - 5:30pm Tuesday 7:30am - 7:OOpm & CLOSED on Fridays From: Ben Yoder Sent: Monday, May 06, 2013 11:23 AM To: Wilson, Jessie; Clarke, Sheila Subject: Re: EDC Meeting 5/8/2013 Hi Jessie & Sheila, Unfortunately, I am not going to be able to make it to the EDC meeting this Wed evening. Sheila, after speaking with you last week and thinking about it over the last few months, I believe it is best that I submit my formal resignation from the EDC. With family, jobs, and other commitments, it is clear that I am unable to hold up my end of the bargain with EDC and put in the time necessary to make a meaningful contribution to the team. I do not want my inability to join meetings to impact the Committee's ability to vote on issues and even at the Associate level, I am simply not confident I will be available to participate on a regular basis. I'm sorry to have to step away, but I do believe it is the right thing to do at this time as I try to bring a little more balance into my own life. Perhaps I will be in a better position to revisit in a year or two when things become a bit more manageable. I will always be proud to have been a part of the EDC team that has made such a positive difference on our town over the last couple of years. You are all wonderful people and friends and the EDC continues to have a bright future. Thanks, Ben. qb l On Thu, May 2, 2013 at 11:58 AM, Wilson, Jessie <jwilsongci.readin .ma.us> wrote: Good Afternoon, Enclosed is the EDC Agenda for the meeting on May 8, 2013. We are hoping to have this meeting in light of this week's cancellation. I understand a few of the voting members will be unable to attend so there is a chance we may not have a quorum. As far as packet material — please use the previously distributed information. Jessie Jessie Wilson Staff Planner Town of Reading 16 Lowell Street Reading, MA 01867 p: 781.942.6648 f: 781.942.9071 jwilson @ci.reading.ma.us Town Hall Hours: Monday, Wednesday, & Thursday: 7:30am - 5:30pm Tuesday 7:30am - 7:00pm & CLOSED on Fridays e% Z I-& /,5z)s Schena, Paula From: LeLacheur, Bob Sent: Thursday, June 13, 2013 10:44 AM To: Schena, Paula Subject: FW: Amplified Sound Permits For BOS packet From: Feudo, John Sent: Thursday, June 13, 2013 9:23 AM To: LeLacheur, Bob Subject: Amplified Sound Permits Hi Bob, Please advise the BOS of Selectmen that the Rec. Committee at it 6/11 meeting approved the following permits for Amplified Sound: PERMITTED ORGANIZATION DATE LOCATION TIME Reading Lions Club 6/15/13 Birch Meadow Complex — 11:00 AM — 3:00 PM Softball Fields Friends of Reading 6/15/13 Birch Meadow Complex — 9:00 AM —12:00 PM Recreation Stadium Field Friends of Reading 6/15/13 Birch Meadow Complex — 7:00 PM — 9:00 PM Recreation Lighted Softball Field Friends of Reading 7/18/13 Memorial Park 5:00 PM — 8:00 PM Recreation I will attempt to figure out how to put these on the Website. John John A. Feudo Recreation Administrator Town of Reading Office: 781-942-9075 Fax: 781 - 942 -5441 ifeudoCW__ci. reading. ma. us Website: www.readingma.gov /recreation qc,(