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HomeMy WebLinkAbout2013-03-19 Board of Selectmen HandoutDRAFT MOTIONS BOARD OF SELECTMEN MEETING MARCH 19, 2013 Goldy, Tafoya, Schubert, Arena, Bonazoli Hechenbleikner 4a) Move that the Board of Selectmen reappoint Sharon Angstrom as Town Accountant effective April 1, 2013 with a term expiring March 31, 2014, or until a successor is named. 5b) "Resolved: Having convened in an open meeting on March 19, 2013, the Board of Selectmen of the Town of Reading, in accordance with its charter, by -laws, and ordinances, has voted to authorize the Superintendent to submit to the Massachusetts School Building Authority the Statement of Interest Form dated April 8, 2013 for the J. Warren Killam Elementary School located at 333 Charles Street which describes and explains the following deficiencies and the priority category(s) for which an application may be submitted to the Massachusetts School Building Authority in the future: Priority S: Replacement, renovation or modernization of school facility systems, such as roofs, windows, boilers, heating and ventilation systems, to increase energy conservation and decrease energy related costs in a school facility. Deficiency: The current classroom windows are original to the school which was constructed in 1969. These are single pane, non - insulated glass and transite panels which are in poor condition offering little protection from air and water infiltration into the space. These conditions are leading to a substandard learning and teaching environment as classroom temperatures are difficult to regulate. In addition, the inefficient windows require district funds that could otherwise be directed to instructional priorities to be used for increased energy costs. Priority 6: Short term enrollment growth. Deficiency: Shifting enrollments in the district, most notably a larger proportion of students entering full day kindergarten as opposed to half day kindergarten and an increase in the number of children requiring special education services, is impacting space needs in most of our elementary schools, including J. W. Killam Elementary School. In addition, housing trends in Reading in general and in the Killam district in particular have led to an increased number of new students enrolling in the Killam School this year. To accommodate increased enrollments, the school has had to consolidate art and music into one classroom and consolidate special education program space to make classrooms available for core academic instruction. At least one grade level will have sub - optimal class sizes due to the lack of additional space. These space constraints are also hindering the district from fully implementing its educational program of full day kindergarten for all students. The Board of Selectmen of the Town of Reading hereby further specifically acknowledges that by submitting this Statement of Interest Form, the Massachusetts School Building Authority in no way guarantees the acceptance or the approval of an application, the awarding of a grant or any other funding commitment from the Massachusetts School Building Authority, or commits the Town of Reading, Reading Public Schools to filing an application for funding with the Massachusetts School Building Authority." 5c) Move that the Board of Selectmen approve the notice of taking of Lot A and Lot B Portions of Old Pearl Street. 5d) Move that the Board of Selectmen accept the final report of the Town Manager Screening Committee, and the Screening Committee is hereby discharged and disbanded with the Board's thanks and appreciation. 5e) Move that the Board of Selectmen close the warrant for a Special Town Meeting consisting of 4 articles to take place on Thursday, April 25, 2013 at 8:00 PM in the Performing Arts Center at Reading Memorial High School, 62 Oakland Road, Reading MA. 5f) Move that the Board of Selectmen close the Warrant for the Special State Primary Election to take place at Reading Memorial High School Hakes Field House on April 30, 2013. 5g) Move that the Board of Selectmen approve a license to operate a retail business between the hours of midnight and 6:00 am pursuant to Section 7.1 of the Reading General Bylaw and further pursuant to section 3.9 of the Board of Selectmen policies to Fit By Catarina, 335 Main Street, subject to the following conditions: L This license is for approval, pursuant to the Board of Selectmen regulation 3.9, to open for business not earlier that 5:00 am on Monday through Friday, and not earlier than 6:00 am on Saturday, Sunday, and holidays. 2. This approval expires at midnight, December 31, 2013; 3. All signs shall conform to the Zoning By -Laws of the Town of Reading; In granting this license the Board finds that in accordance with Section 5.10.4 of the General Bylaws: • It is in the interest of the public health, safety and welfare, or that public necessity or convenience will be served by permitting such operation; and • There is no detrimental effect of such operation on the Town or the immediately abutting neighbors. 5h) Move that the Board of Selectmen approve the Change of Manager for Mac Acquisition of Delaware LLC d /b /a Romano's Macaroni Grill, 48 Walkers Brook Drive, from John O'Brian to Darren Tervail. 6a) Move that the Board of Selectmen approve the minutes of February 12, 2013 as amended. 6b) Move that the Board of Selectmen approve the minutes of February 13, 2013 as amended. Move that the Board of Selectmen go into Executive Session to discuss strategy with respect to labor negotiations regarding health insurance, and for the approval of minutes, not to come back into Open Session. JA RS SG BT JB TOWN MANAGER'S REPORT Tuesday, March 19, 2013 Administrative matters ♦ Town Clerk Laura Gemme is now a Certified Municipal Clerk. Congratulations Laura. ♦ Remember to return your census, and to LICENSE YOUR DOG ♦ Last day to register to vote for the upcoming elections o April 10th for the April 30th election o June 5th for the June 25th election Town Hall — Clerks office with be open until 8:00 PM on the days above. ♦ The local election is 4 -2 -13. The local question regarding a debt exclusion for the Library is on the ballot and is getting a lot of interest. By policy, political activity (but not fundraising for a candidate or question, is permitted only in the lobby area of Town buildings. There is political information in the lobby of at least 2 Town buildings. ♦ A Special Election to fill Secretary of State John Kerry's seat is set for June 25. The Primary election will be April 30. ♦ We are advertising the sale of the Lothrop Road property. We will do a series of press releases and other public information to make the availability of this prime residential lot known to the public. Bids are due on April 10 at 10 am. Community Services ♦ The Town has received plans for a 64 bed Assisted Living / Nursing Home facility to be located on the Eric's Greenhouse site at 1080 -1100 Main Street. Plans are currently before the Development Review Team, and application has been made to the ZBA, Conservation Commission, and CPDC. ♦ The Town is hosting a Downtown discussion and tour for the North Suburban Planning Council on April 10. ♦ Jessie Wilson has prepared a summary of 2013 zoning and property maintenance enforcement actions to date this year. Finance • The Reading Board of Assessors has contracted the services of Patriot Properties, Inc. to assist our staff with the recollection of data on approximately 3,600 properties across the Town. The current phase (the Killam School District) will be complete by the end of March. All personnel engaged in this effort will have proper identification and a letter of authorization from the Board of Assessors. Public Safety ♦ MEMA is beginning the process of determining if our county will be eligible for Federal Disaster Assistance for the March 6- 9,2013 snow storm.. Public Works • West Street: 100% design plans are complete, have been submitted to MassDOT 3/19/2013 1 TOWN MANAGER'S REPORT Tuesday, March 19, 2013 • Site visit by consulting engineer re Hopkins and Main Street intersection — April 10th in the morning. Staff will participate. • Poets corner work will most likely not resume until March (when the snow disappears). When they get back they have about a month's work ahead of them — a couple of spot repairs, 3 manholes to replace, one small section of under drain to install to an unplanned connection, and sewer service laterals. • River study — AECOM is working on completing report for the basic RFP scope. Study will need additional funds (Spring TM) to resolve issues that require expanded scope of services • Stormwater mapping — CDM has completed converting all of Towns data to GIS format. Staff has reviewed and commented on 80% of issue points. Completion of field work is postponed until snow is gone. • Water Tower — Weston & Sampson has completed the draft contract. Still in discussion with cell companies on relocation of necessary equipment to enable project to go forward. Upcoming events: April 2 — Town Election April 22 — beginning of Annual Town Meeting. April 30 - US Senate primary election June 15 — Friends and Family Day June 25 — Special Election — US Senate seat 3/19/2013 2 Town of Reading Community Development 16 Lowell Street Phone: (781) 942 -6613 Fax: (781) 942 -9070 Reading, MA 01867.2683 Wehsite: www_ci_readine.ma.us 2013 Zoning Enforcement Actions /Plans Donation Boxes In January and February of 2013, the Building Department Inspector sent zoning violation notices to four businesses in Town in which "donation bins" or "charity boxes" were observed on -site. The Zoning -By- Law does not permit these types of uses. The businesses who received written notice were: X's Market — 212 Main Street Sunoco Gas Station — 467 Main Street Meineke Car Care Center —117 Main Street 6 -11 Gas Station — 85 Main Street Eastern Bank —123 Haven Street A 30 -day grace period was provided to remove these bins from the property. Site visits were performed on February 20, 2013 and "donation bins" and /or "charity boxes" have been removed from each of the above - mentioned properties. Eastern Bank was issued the notice on March 11, 2013 and have indicated they will remove the bin. A -Frame Siens A -Frame sign compliance is a continuous effort, with first notice a verbal warning from the Alternate Building Inspector Steve Paris and or direct contact with the property owner /business manager. A verbal warning was issued to RMP Motors at 1337 Main Street in December of 2012. To date there has been no compliance. A non - licensed A -Frame sign was observed at the Cumberland Farms located on Salem Street. An email to the store manager was sent on February 5, 2013 with a copy of the A -Frame Sign regulations and License Application. This resulted in removal of the A- Frame. Written notices will be issued for continual non - compliance of A -Frame signs. Window Signs Window signs will be continually monitored throughout the year and as part of the Common Victualler's licensing. Applicants seeking /renewing their license will be required to address violations of window signs in advance of their license renewal /issuance. This process was followed in 2012 and incorporated into the renewal process for 2013 and several window sign violations were corrected. Other Issues A complaint was received regarding noise at the Cumberland Farms gas station on Salem Street. The complaint was from a resident who said there was noise being amplified from speakers at the gas pumps. No noise violations were observed during a site visit on January 31, 2013. There are also regular problems with illuminated signs that are addressed and resolved quickly. These are signs that are not extinguished at the close of business, flashing Open signs and others. A number of businesses have opened and /or relocated in Town. The Building Inspector has been working with those businesses to determine if an occupancy permit is required and all fire /building code issues are addressed. Vacant Properties GBL Enforcement With the Alternate Building Inspector all of the properties on the current list have been monitored and where needed there have been steps taken to come into compliance. There are three properties that have been identified in need of further enforcement: • 165 Main Street — vacant house next to Dynamik - First warning sent 7/9/2012. - Second notice sent 2/6/2013 with fine. - Owner is evaluating cost of demo. • 259 Main Street —Smith Oil - First warning sent 7/9/2012. - Second warning sent 2/12/2013. Next step fine. • 285 Main Street — Former Tux Shop /Perfecto's Cafe - First warning to go out 3/18/2013. Next step fine. Common Victuallers license holder renewals related to Zoning Compliance With the Alternate Building Inspector we have followed up with conditional approval requirements. March 18, 2013 Town of Reading Community Development 16 Lowell Street Pbone: (781) 942 -6613 Fax: (781) 942 -9070 Reading, MA 01867 -2683 Website: www.ci.reading.ma.as FIRST NOTICE GENERAL BY -LAW VIOLATION WARNING Town Of Reading 16 Lowell Street Owner of'Record Location f Property To: Max Gabriello 285 Main Street 79 North Main Street Reading, MA, 01867 Andover, MA 01810 Zoning District: Bus. A Map: 12 Lot: 43 Subject: Violations of Town of Reading, General By -Law There are violations of Section 8. 10, Maintenance of Vacant Buildings and Land of the Reading General By -Laws at your property. This property is in violation of minimum requirements for external maintenance per Section 8.10.2 (below). The BOLDED requirements were observed to be an issue and must be addressed. 8.10.2 Minimum Maintenance Requirements: Owners of vacant properties must fulfill the following minimum adequate maintenance requirements for any such property they own: • Maintain vacant properties in accordance with all applicable local and state Sanitary Codes, Building Codes, and Fire Codes. • Secure vacant properties to prevent unauthorized entry and exposure to the elements. • Maintain vacant properties in a manner that ensures their external/visible maintenance, including but not limited to the maintenance of major systems, the removal of trash and debris, and the upkeep of lawns, shrubbery, and other landscape features. • Remove graffiti, carvings or markings from all structures, signs, walls and fences. • Repair or replace broken windows or doors within thirty (30) days. Boarding up any doors or windows is prohibited except as a temporary measure for no longer than thirty (30) days, unless an extension is approved by the Building Inspector. (Plywood on windows must be removed and windows repaired). • For properties vacant for six months or more, the utilities for which have been shut off, remove or cut and cap such utilities to prevent accidents. (Confirm electric utility and gas utility cut -off). • Maintain free from the storage of any junked, wrecked, or abandoned vehicles. Compliance with this section shall not relieve the owner of any applicable obligations set forth in any other codes, regulations, covenant conditions or restrictions, and /or homeowner or condominium association rules and regulations. In previous correspondence, you were informed of this violation. Please contact the Building Department within 48 hours of receipt of this notice at 781 - 942 -6613 or visit me during my office hours to inform me of your corrective actions and to avoid further citations. My office hours are 7 :00 — 8:30 AM & 12:30 —1:30 PM on Mondays and Thursdays, Tuesdays 7:00 — 8:30 AM & 5:00 — 6:30 PM and Wednesdays 7:00 — 8:30 AM only. Thank you for your prompt attention to this matter. ZJ2 Glen Redmond Building Inspector Town Of Reading 781 -942 -6613 Cc: Town Planner, Town Manager MARTHA C.OAKLEY ,ATTORNEY GENERAL THE COMMONWEALTH OF MASSACHUSETTS Via Electronic Mail OFFICE OF THE ATTORNEY GENERAL Laura A. Gemme, Town Clerk Town of Reading 16 Lowell Street Reading, MA 01867 CENTRAL MASSACHUSETTS DIVISION 10 MECHANIC STREET, SUITE 301 WORCESTER, MA 01608 March 19, 2013 (508) 792 -7600 (508) 795 -1991 fax www. mass. goV /ag,o RE: Reading Fall Annual Town Meeting of November 13, 2012 - Case # 6578 Warrant Articles # 15 and 16 (Zoning)' Warrant Articles # 12, 13 and 14 (General) Dear Ms. Gemme: Article 15 — The amendments adopted under Article 15 propose a complete ban on medical marijuana treatment centers in Reading. As with a substantially identical town meeting warrant Article from the Town of Wakefield,2 we find that Reading's ban would frustrate the purpose of Chapter 369 of the Acts of 2012, "An Act for the Humanitarian Medical Use of Marijuana" (enacted as Question 3 on the November 2012 state ballot), to allow qualifying patients, who have been diagnosed with a debilitating medical condition, reasonable access to medical marijuana treatment centers. The Act's legislative purpose could not be served if a municipality could prohibit treatment centers within its borders, for if one municipality could do so, presumably all could do so. Because we find that such a total ban conflicts with the Act, we must disapprove Article 15 on that basis. See Bloom v. Worcester, 363 Mass. 136, 154 (1973) (by -law that conflicts with state statute is invalid). For further explanation of our disapproval of Article 15, see the Wakefield Decision on Case # 6601 issued March 13, 2013, which we attach to this decision and incorporate by reference. 1 Articles 15 and 16 were placed on "hold" for a time period pursuant to G.L. c. 40, § 32, as amended by Chapter 299 of the Acts of 2000. The deadline for our decision on Articles 15 and 16 was thus extended to April 11, 2013. 2 See Decision on Case # 6601 issued March 13, 2013 (attached). Article 16 — We approve the amendments adopted under Article 16 on the warrant for the Reading Fall Annual Town Meeting of November 13, 2012. Articles 12, 13 and 14 - We remind the Town that we approved the amendments adopted under these Articles in a decision issued February 28, 2013. Note: Pursuant to G.L. c. 40, § 32, neither general nor zoning by -laws take effect unless the Town has first satisfied the posting/publishing requirements of that statute. Once this statutory duty is fulfilled, (1) general by -laws and amendments take effect on the date these posting and publishing requirements are satisfied unless a later effective date is prescribed in the by -law, and (2) zoning by -laws and amendments are deemed to have taken effect from the date they were approved by the Town Meeting, unless a later effective date is prescribed in the by -law. Very truly yours, MARTHA COAKLEY ATTORNEY GENERAL 1' /I ?� by: Margaret J. Hurley, Assistant Attorney General Chief, Central Massachusetts Division Director, Municipal Law Unit Ten Mechanic Street, Suite 301 Worcester, MA 01608 (508) 792 -7600 x 4402 cc: Town Counsel Gary S. Brackett (via electronic mail) Section 6 -5: Town Accountant Appointment, Qualification, Term of Office — There shall be a Town Accountant, appointed by the Board of Selectmen. The Town Accountant shall be qualified in accordance with State law, and shall have at least three (3) years prior full time accounting experience. The Town Accountant shall devote his entire time to the performance of his duties and the supervision of the employees of his department. The Town Accountant shall be appointed in March of every year for a one (1) year term to run from the first day of the following April and shall serve until the qualification of his successor. The Town Accountant may be removed by the Board of Selectmen for cause and the vacancy filled by them in the same manner as an original appointment for the remainder of the unexpired term. Powers and Duties — The Town Accountant shall be subject to the supervision of the Town Manager. He shall have, in addition to the powers and duties conferred and imposed upon Town Accountants by General Laws, the following powers and duties: (a) He shall prescribe the methods of installation and exercise supervision of all accounting records of the several Town officers and agencies. However, any change in the system of accounts shall first be discussed with the Town Manager and the Town agencies affected. (b) He shall establish standard practices relating to all accounting matters and procedures and the coordination of systems throughout the Town, including clerical and office methods, records, reports and procedures as they relate to accounting matters. He shall prepare and issue rules, regulations and instructions relating thereto that, when approved by the Town Manager, shall be binding upon all Town agencies and employees. (c) He shall draw all Warrants upon the Town Treasurer for the payment of bills, drafts and orders chargeable to the several appropriations and other accounts. (d) Prior to submitting any Warrant to the Town Manager, he shall examine and approve as not being fraudulent, unlawful or excessive, all bills, drafts and orders covered thereby. In connection with any such examinations, he may make inspection as to the quality, quantity and condition of any materials, supplies or equipment delivered to or received by any Town officer or agency. If, upon examination, it appears to the Town Accountant that any such bill, draft or order is fraudulent, unlawful or excessive, he shall immediately file with the Town Manager and Town Treasurer and Chairman of the Finance Committee a written report of his findings. (e) He shall be responsible for a continuous audit of all accounts and records of the Town wherever located. Vacancy — If the Town Accountant is unable to perform his duties because of disability or absence, or if the office is vacant because of resignation, dismissal or death, the Board of Selectmen may appoint a temporary Town Accountant to hold such office and exercise the powers and perform the duties until the Town Accountant who was disabled or absent resumes his duties, or until another Town Accountant is duly appointed. Said temporary appointment shall be in writing, signed by the Board of Selectmen and filed in the office of the Town Clerk. COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. Officer's Return, Reading: By virtue of this Warrant, I, on , 2013 notified and warned the inhabitants of the Town of Reading, qualified to vote on Town affairs, to meet at the place and at the time specified by posting attested copies of this Town Meeting Warrant in the following public places within the Town of Reading: Precinct 1 J. Warren Killam School, 333 Charles Street Precinct 2 Reading Police Station, 15 Union Street Precinct 3 Reading Municipal Light Department, 230 Ash Street Precinct 4 Joshua Eaton School, 365 Summer Avenue Precinct 5 Reading Library, Local History Room, 64 Middlesex Avenue Precinct 6 Barrows School, 16 Edgemont Avenue Precinct 7 Birch Meadow School, 27 Arthur B Lord Drive Precinct 8 Wood End School, 85 Sunset Rock Lane Town Hall, 16 Lowell Street The date of posting being not less than fourteen (14) days prior to April 25, 2013, the date set for Town Meeting in this Warrant. I also caused a posting of this Warrant to be published on the Town of Reading website on 2013. A true copy Attest: Laura Gemme, Town Clerk 1 Alan Ulrich, Constable TOWN WARRANT (SEAL) COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. To any of the Constables of the Town of Reading, Greetings: In the name of the Commonwealth of Massachusetts, you are hereby required to notify and warn the inhabitants of the Town of Reading, qualified to vote in elections and Town affairs, to meet at the Reading Memorial High School Performing Arts Center, 62 Oakland Road, in said Reading, on Thursday, April 25, 2013, at eight o'clock in the evening, at which time and place the following articles are to be acted upon and determined exclusively by Town Meeting Members in accordance with the provisions of the Reading Home Rule Charter ARTICLE 1 To hear and act on the reports of the Board of Selectmen, Town Accountant, Treasurer - Collector, Board of Assessors, Director of Public Works, Town Clerk, Tree Warden, Board of Health, School Committee, Contributory Retirement Board, Library Trustees, Municipal Light Board, Finance Committee, Cemetery Trustees, Community Planning & Development Commission, Town Manager and any other Official, Board or Special Committee. Board of Selectmen ARTICLE 2 To choose all other necessary Town Officers and Special Committees and determine what instructions shall be given Town Officers and Special Committees, and to see what sum the Town will vote to appropriate by borrowing or transfer from available funds, or otherwise, for the purpose of funding Town Officers and Special Committees to carry out the instructions given to them, or take any other action with respect thereto. Board of Selectmen ARTICLE 3 To see if the Town will vote to amend the FY 2013 - FY 2022 Capital Improvements Program as provided for in Section 7 -7 of the Reading Home Rule Charter and as previously amended, or take any other action with respect thereto. Board of Selectmen ARTICLE 4 To see if the Town will vote to amend Section 4.3.1.4 of the Reading Zoning By -laws as follows: 1. Amend subsection 4.3.1.4.a by deleting the first words of the paragraph "As of November 16, 1998" and adding at the end of the first sentence the words "or the lot(s) on which the nursing home is to be located currently has frontage on a State highway, and the proposed driveway to the site will be within 600 feet of a signalized intersection ", so that this subsection shall read: ii a. The lot(s) on which the nursing home is to be located either abuts or is partially within a Business A District, or is separated therefrom only by an Interstate Highway; or the lot(s) on which the nursing home is to be located currently has frontage on a State highway, and the proposed driveway is within 600 feet of a signalized intersection. A lot shall not be considered as abutting Business A District unless that lot actually, physically touches the Business A District, or is separated therefrom only by an Interstate Highway. A lot on the other side of or separated by a local street or state highway from a Business A District shall not be considered to "abut" that district for the purpose of this section. 2. Amend subsection 4.3.1.4.b by deleting the words and numerals "fifty (50) feet" and substituting the words and numerals "twenty -five (25) feet' so that this subsection shall read: b. Any structure or parking area shall be located not closer than twenty -five (25) feet to any property line abutting a residence or local public street. 3. Amend subsection 4.3.1.4.c by deleting the words and numerals "one hundred feet' and substituting the words and numerals "eighty (80) feet' so that this subsection shall read: C. The nursing home structure shall not be less than eighty (80) feet from the nearest dwelling existing at the time of application for the Special Permit. Or take any other action with respect thereto. 3 Community Planning and Development Commission and you are directed to serve this Warrant by posting an attested copy thereof in at least one (1) public place in each precinct of the Town not less than fourteen (14) days prior to April 25, 2013, or providing in a manner such as electronic submission, holding for pickup or mailing, an attested copy of said Warrant to each Town Meeting Member. Hereof fail not and make due return of this Warrant with your doings thereon to the Town Clerk at or before the time appointed for said meeting. Given under our hands this _th day of , 2013. Alan Ulrich, Constable 4 Stephen A. Goldy, Chairman Ben Tafoya, Vice Chairman Richard W. Schubert, Secretary John Arena James Bonazoli SELECTMEN OF READING READING POLICE DEPARTMENT 15 Union Street - Reading, Massachusetts 01867 Emergency Only: 911 - All Other Calls: (781) 944 -1212 - Fax: (781) 944 -2893 Web: www.ci.reading* ma.us /police/ EXECUTIVE SUMMARY Change of Manager Application — Romano's Macaroni Grill March 12, 2013 Chief James Cormier Reading Police Department 15 Union Street Reading, MA 01867 Chief Cormier, As directed by your Office and in accordance with Reading Police Department Policy and Procedures, I have placed together an executive summary of the application. New Manger: • Darren L. Tervail Criminal History: On the application submitted to the ABCC, Tervail provides a home address of: 73 East Bradary, Apt.K, Derry, NH 03038. He also provides his driver's license number as T614135497592 issued out of Michigan. For this driver's license number he had citation on his driving history which was dated 08/13/12. I ran that driver's license number and located Tervail, with an address of 15556 Belmont Ave, Allen Park, MI. This license was issued 11/23/11 and expires 07/28/15. I then ran him in Massachusetts and discovered that he had an active Massachusetts driver's license that was issued on 11/27/01 and expires on 07/28/16. This license has a "mailing address" of 16155 Champaign Rd, Apt. #104, Allen Park, MI and a "residential address" of 34 Shawnee Road, Pepperell, MA. EXECUTIVE SUMMARY Change of Manager Application — Romano's Macaroni Grill cont. Tervail has multiple addresses listed. Therefore, it is unknown where in fact he resides. I believe that there needs to be a further explanation by Tervail before this change in manager application is approved. Respectfully Submitted, ,A W /�� 3 Pok Sgt: Detective Mark D. Segalla Criminal Division Commander Schena, Paula From: Hechenbleikner, Peter Sent: Monday, March 18, 2013 2:44 PM To: Schena, Paula Subject: RE: Change of manager Ok Copy this all for the Board of Selectmen tomorrow night. Peter I. Hechenbleikner Town Manager Town of Reading 16 Lowell Street Reading MA 01867 Please note new Town Hall Hours effective June 7, 2010: Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m. Tuesday: 7:30 a.m. - 7:00 p.m. Friday: CLOSED phone: 781 - 942 -9043 fax 781 - 942 -9071 web www.readingma.gov email town manager(o-)ci. reading. ma. us Please let us know how we are doing - fill out our brief customer service survey at http://readingma- survey.virtualtownhall. net /survey /sid /l 9ab55aedO8fbc96/ From: Schena, Paula Sent: Monday, March 18, 2013 1:13 PM To: Hechenbleikner, Peter Subject: FW: Change of manager Paula Schena Office Manager Town of Reading 16 Lowell Street Reading, MA 01867 Phone: 781 - 942 -6643 Fax: 781- 942 -9071 pschena(a-ci. reading. ma. us www.readingma.gov Town Hall Hours: Monday, Wednesday and Thursday - 7:30 a.m. - 5:30 p.m. Tuesday - 7:30 a.m. to 7:00 p.m. Friday - CLOSED Please let us know how we are doing - fill out our brief customer service survey at http://reading_ma- survey.virtualtownhall. net/survey /sid /7c8844ebl decdO98/ From: Segalla, Mark Sent: Monday, March 18, 2013 1:12 PM To: Schena, Paula Subject: Re: Change of manager Yes Sent from my HTC on the Now Network from Sprint! - - - -- Reply message - - - -- From: " Schena, Paula" <pschena@ci.reading.ma.us> Date: Mon, Mar 18, 2013 12:28 pm Subject: Change of manager To: "Segalla, Mark" <mse alla ,ci.reading_ma.us> Mark, Please see below and let me know if that satisfies your questions. Paula Schena Office Manager Town of Reading 16 Lowell Street Reading, MA 01867 Phone: 781 - 942 -6643 Fax: 781 - 942 -9071 pschenaCcD-ci. reading. ma. us www.readingma.gov Town Hall Hours: Monday, Wednesday and Thursday - 7:30 a.m. - 5:30 p.m. Tuesday - 7:30 a.m. to 7:00 p.m. Friday - CLOSED Please let us know how we are doing - fill out our brief customer service survey at http://readingma- survey. virtualtownhall. net/survey /sid /7c8844eb1 decd098/ From: 1315 Reading [mailto:1315C5)macgrill.com] Sent: Monday, March 18, 2013 12 :08 PM To: Schena, Paula Cc: Laura Richard Subject: Change of manager Paula, In September of 20111 went through a divorce and relocated to Michigan. I resided with a friend at 16155 Champaign Road Apt. 104, Allen Park, MI 48101 from September 2011 until January 2012. In January of 2012 I moved to 15556 Belmont Ave, Allen park, MI 48101 and lived there until January of 2013. At that time I was offered the job here and relocated to 73 East Broadway, Apt. K, Derry, NH 03038 as of March 1, 2013. during the time from January to March 2013 I was training in South Portland, ME. The address of 34 Shawnee Road, Pepperell, MA 01463 was the address I lived at while I was married and stopped living there in September of 2011. I cancelled my MA license plates at that time but was not aware that it did not cancell my MA drivers license. I only have the MI drivers license at this time with a MI registration which I will be gettting changed to New Hampshire soon. I hope this answers any questions you may have. thank you. Darren Tervail Darren Tervail j General Manager) Romano's Macaroni Grill P: 781-944-0575148 Walker Brook Dry Reading, MA 01864 1315C&macgrill.com I Macaronigrill.Com Follow Us on Facebook and 'Twitter. Visit www.macaroniarill.com to find a restaurant near you. Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient and received this in error, please contact the sender by reply e-mail. You are hereby notified that the copying, use or distribution of any information or materials transmitted in or with this message is strictly prohibited. TO: Board of Selectmen From: Peter I. Hechenbleikner, Town Manager Date: Tuesday, March 19, 2013 Re: Update on water issues This memo is an update of the status of our efforts on a variety of water issues previously discussed by the Board of Selectmen. Water Distribution Improvement Plan (previously presented December 2012) As a result of discussions with the Board of Selectmen in December, staff has proposed a first phase of water distribution improvements which address: • the portions of the project with the highest beneficial impact on water quality in the northern area of Reading, • projects that will enhance eminent road improvements - South Main Street, Libby Avenue area, downtown streets On the warrant for the 2013 Annual Town Meeting Articles 8 (Capital Improvements Program 2014 -2023) and 16 (debt authorization for water distribution system improvements) address this first phase of implementation In addition, the 2014 -2023 Capital Improvements Program addresses additional recommended priority water distribution projects. In order to lessen the costs of the first phase of these projects, the Town has sought and received approval from the MWRA to immediately access the entirety of the authorized 0% interest loan funds in the amount of $4,012,000 to help fund the first phase of this project as included under Article 16.1-oans made available under this program have a repayment period of up to 10 years. Other water issues — MWRA redundant supply To address key elements of the construction of the redundant water supply to Reading by the MWRA, I have met with the Executive Director of the MWRA, and the MWRA staff is evaluating a potential arrangement that has the following elements: • The MWRA, as part of the redundant supply project would construct at no cost to the Town of Reading: o underground meter vault for interconnection of the MWRA redundant supply to the Town's water distribution system — Leach Park o Walnut Street, South Street and West Street — new water main for local distribution o West Street interconnection — MWRA would make all interconnections needed, and restore West Street pavement completely. • Panc 1 o Abandon the Town's water main under Rte. 93 The Town would make available to the MWRA the Town owned water tank site on Bear Hall for the MWRA to demolish the existing tank and replace it with a larger storage tank meeting some of the MWRA's water storage needs The MWRA would boost the level of chloramines in the water supply, at a location determined by the MWRA, so that the Town's water supply will continue to meet all safe drinking water act standards throughout the system and especially in the northern area of the community. Other Water Issues — North Reading study NR desires to purchase MWRA water through Reading, and is reviewing the modeling of Reading's water system to determine whether this is viable. The MWRA is aware of this work and is willing to cooperate with North Reading and to work with them to expand the MWRA service area for water supply if this is viable. North Reading has suggested that there might be the possibility of providing a redundant water supply from Andover's system to Reading and North Reading as part of this consideration. Future consideration of abandonment of Reading's wells; and potential abandonment of Reading's registration for use of the Ipswich Basin for water supply The Board of Selectmen has decided not to pursue this at this time but indicated that the Board would re -visit the issue once the MWRA redundant supply was completed. Consideration of alternative funding for water system debt; An option is available to the Town to put some or all of existing and /or proposed water debt on tax rate through Prop 2 Y2 debt exclusion. This would make this expense tax deductible for those residents who itemize their Federal and State Income Taxes. The local tax rate would rise but the water rates would be reduced significantly. This is a difficult matter to address, and adequate time needs to be allotted to its consideration. It is suggested that, if the Board of Selectmen feels this is worthy of consideration, the discussion on this possibility should begin this summer, with the potential of a warrant article on the 2013 Subsequent Town Meeting and placement on the 2014 Town election ballot. The Finance Committee should be involved in this discussion. Impact of the above on utility rates The Assistant Town Manager Has put together rate projections based on the projected debt service reflected in the discussion above (except for the placement of the water debt on the tax rate), and the projected rates, depending upon the annual increased in MWRA assessments, are manageable.