The URL can be used to link to this page

Home My WebLink About2011-01-26 Board of Selectmen Packet'he Town of Reading - Financial Forum III http://www.reaclingrm.govirages/&euuingivu,~ Financial Forum III Wednesday, January 26, 2011 at 7.00 PM Senior Center Printer-Friendty Version Google Search 4 its Agenda Avg homeowner FYI 1 budget summary - Bob (5 min) Update on revenues free cash status) - Gail (10 rains) Update on accommodated costs - Bob (10 mins) Overview of town budget- Peter (15 mins) Overview of school budget - John (15 mins) Past Financial Forums FY12 budget update - Bob (5 minutes) Budget process comments / questions from participants - (30 min) Capital & Debt update - Bob (20 mins) Minutes - December 8, 2010 Adjourn CtaMMOI t CAUS' Town of Reading, Massachusetts 16 Lowell Street, Reading, MA 01867 Website Disclaimer Virtual Town Hall Website 11'26/20112:36 N Criteria for Evaluating Capital Projects Town of Reading, MA The following criteria are used by the Town Manager to determine priorities for requested Capital projects to be included in the Capital Improvement Program. Guiding principles include: Let's keep our commitments to public good by taking care of what we've inherited to the best of our ability, Let's keep our commitment to future generations by making prudent investments that will enhance the quality of life long term These criteria are not listed in any order of priority. 1. Project addresses a life health/safety deficiency (example - inadequate fresh air into an office) 2. Project maintains or improves public safety (example - replacement of Police and Fire radios) 3. Project is required to address an inadequacy that makes a particular portion of the infrastructure non-conforming to state or federal law or regulation which is binding upon the Town (example - HC access improvements to a public building) 4. Project will result in substantial and measurable cost savings (example - energy improvements) 5. Project replaces infrastructure that has reached or is about to reach the end of its physical or functional life, or the project will prolong the physical or functional life of the infrastructure asset (Example - road improvements) 6. Project is a high priority to the requesting department and is essential to its operation (example - replace stack shelving in the Library) 7. Project takes advantage of one-time or unusual opportunities that benefit the Town of Reading (Example - purchase of a critical parcel of land at a lower price because of a slumping economy) 8. Project leverages Town resources to accomplish a community goal at lower cost to the Town (Example -purchase of a parcel of land a portion of the cost of which is paid for through a one time gift or grant) 9. Project advances a key goal of the community in making an improvement beyond what exists currently (Example - development of, an additional elementary school) Note - examples are actual situations that the Town is dealing with currently, or has dealt.with in the recent past. 4/13/2010 N Overview of CaDital & Debt SDendina Next Year - FY12 Total Capital Debt School Buildings 29% 1,103,445 49,000 1,054,445 Town Buildings 15% 577,000 157,000 420,000 Energy 17% 633,013 139,000 494,013 Recreation 6% 223,565 45,000 178,565 Equipment 10% 375,710 83,000 292,710 Roads 15% 556,900 475,000 81,900 Technology 8% 286,000 - 286,000 3,755,632 948,000 2,807,632 Next Ten Years Total Capital Debt School Buildings 25% 10,937,997 3,636,000 7,301,997 Planned 10yr Infrastructure Spending Town Buildings 9% 4,150,000 2,535,000 1,615,000 Energy 14% 6,036,358 604,000 5,432,358 Recreation 12% 5,283,420 4,932,000 351,420 Technology Equipment 19% 8,239,780 7,017,200 1,222,580 Roads 4% School Buildings Roads 17% 7,645,609 7,125,000 520,609 17% 25% Technology 4% 1,641,500 1,075,000 566,500 t 43,934,664 26,924,200 17,010,464 Equi ment / -Town Buildings 19% / 9% Recreation Energy 12% 14% W -Ph Town of Reading, MA FY-2011 I FY-2012 I FY-2013 FY-2014 FY-2015 FY-2016 FY-2017 FY-2018 FY-2019 FY-2020 FY-2021 I FY12-21 ~ProjecteduseofSale ofR/EFund 300,000 300,000) 250,000 200,000 150,000 • 100,000 50,000 - - ) 1,050,000 Net Available Revenue annual % 2.12% 2,50% 2.50% 250% 2.50% 2.50% 1.50% 150% 5% NAR policy - debt & capital 3,540,577 3,533,187 3,608,358 3,698,567 3,791,031 3,885,807 3,982,952 4,082,526 4,184,589 4,289,204 4,396,434 39,452,755 Debt Schedule - Net Included Debt 2,897,776 2,807,632 2,397,364 2,033,672 1,940,584 1,753,542 1,665,238 1,563,197 1,000,208 951,283 896,745 17,010,464 Allowance for energy savings 317,869 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 3,000,000 Availame to tuna Capital 960,6101 948,ODU 1 1,400,000 1,964,895 2,150,448 2,432,265 2,616,714 2,819,329 3,484,381 3,637,921 3,799,589 25,253,642 Dedicated funds t0 roads (425,000) (450,000) (500,000) (550,000) (600,000) (650,000) (700,000) (750,000) (800,000) (850,000) (900,000) (6,750,000) Allocate to other requests 535,670 498,000 900,000 1,414,895 1,550,448 1,782,265 1,916,714 2,069,329 2,684,381 2,787,921 2,899,689 18,503,642 Schools - Equipment - - 120,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 920,000 Buildings - Schools (non Energy) 1,020,000 49,000 105,000 127,000 471,000 526,000 130,000 39,000 1,504,000 685,000 - 3,636,000 Buildings - Schools (Energy) 1,000,000 74,000 12,000 12,000 - 42,000 158,000 - 15,000 25,000 26,000 364,000 Buildings - Town(non Energy) - 157,000 70,000 1,000,000 30,000 327,000 469,000 202,000 280,000 - 2,535,000 Buildings- Municipal (Energy) 65,000 120,000 - 20,000 20,000 15,000 240,000 Library - - 120,000 20,000 20,000 - - - - - 160,000 Public Safety - Fire 255,000 14,000 36,000 155,000 69,000 654,000 316,500 90,600 150,000 849,000 339,000 2,673,100 PublicSafety - Police - - - 35,000 211,000 1000 - - 35,000 - - 291,000 PublicWorks - Equipment 115,000 69,000 224,300 249,800 293,100 275,100 653,900 763,400 604,800 914,700 - 4,048,100 Public Works - Parks & Cemetery 45,000 45,000 75,000 778,000 295,000 200,600 545,000 730,600 1,450,800 767,000 45,000 4,932,000 Public Works - Roads 558,000 475,000 525,000 575,000 625,000 675,000 750,000 800,000 850,000' 900,000 950,000 7,125,000 TOTAL CAPITAL 2,993,000 948,000 1,407,300 3,051,800 2,114,100 2,829,700 3,142,400 2,740,600 4,989,600 4,240,700 1,460,000 26,924,200 Dedicated to Roads (previous over-ride) 425,000 450,000 500,000 550,000 600,000 650,000 700,000 750,000 800,000 850,000 900,000 6,750,000 Capital Requests above road portion 2,568,000 498,000 907,300 2,501,800 1,514,100 2,179,700 2,442,400 1,990,600 4,189,600 3,390,700 560,000 20,174,200 Capital Funding to allocate 568,000 498,000 900,000 1,414,895 1,550,448 1,782,265 1,916,714 2,069,329 2,684,381 2,787,921 2,899,689 18,503,642 Annual Surplus (Deficit) (2,000,000) (7,300) (1,086,905) 36,348 (397,435) (525,686) 78,729 (1,505,219) (602,779) 2,339,689 Cumulative Surplus (Deficit) (7,300) (1,094,205) (1,057,858) (1,455,293) (1,980,979) (1,902,249) (3,407,468) (4,010,247) (1,670,558) School Buildings 49,000 105,000 127,000 471,000 526,000 130,000 39,000 1,504,000 685,000 3,636,000 Town Buildings 157,000 70,000 1,000,000 30,000 327,000 469,000 202,000 280,000 - 2,535,000 Energy 139,000 132,000 12,000 62,000 178,000 15,000 15,000 25,000 26,000 604,000 Facilities Capital 345,000 307,000 1,139,000 501,000 915,000 777,000 256,000 1,799,000 710,000 26,000 6,775,000 Facilities Debt 1,968,457 1,579,376 1,757,517 1,671,406 1,595,333 1,513,353 1,415,677 1,000,208 951,283 896,745 14,349,354 Facilities Total) 2,313,457) 1,886,376 2,896,517 2,172,406 2,510,333 2,290,353 1,671,677 2,799,208 1,661,283 922,745 21,124,354 Recreation 45,000 75,000 778,000 295,000 200,600 545,000 730,600 1,450,800 767,000 45,000 4,932,000 Equipment 83,000 400,300 459,800 418,100 939,100 970,400 854,000 789,800 1,763,700 339,000 7,017,200 Roads 475,000 525,000 575,000 625,000 675,000 750,000 800,000 850,000 900,000 950,000 7,125,000 Technology - 100,000 100,000 275,000 100,000 100,000 100,000 100,000 100,000 100,000 1,075,000 Other Capital 603,000 1,100,300 1,912,800 1,613,100 1,914,700 2,365,400 2,484,600 3,190,600 3,530,700 1,434,000 20,149,200 Other Debt 839,175 817,988 276,155 269,178 158,209 152,885 147,520 - 2,661,109 )Other Total ) 1,442,175) 1,918,288 2,188,955 1,882,278 2,072,909 2,518,285 2,632,120 3,190,600 3,530,700 1,434,000 1 22,810,309 -Pb Debt Service Schedule FY11-FY25 Town of Reading FY - 4 Budget Requested Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected 1/191111:42 PM FY - 2011 FY - 2012 FY .2013 FY - 2014 FY - 2015 FY - 2016 FY - 2017 FY - 2018 FY - 2019 FY - 2020 FY - 2021 FY - 2022 FY - 2023 FY - 2024 FY - 2025 Debt Service Schedule $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Overview Uenerat i-unc . . 6,1.58,003` 16,063,446.1; 5,646,530: 5,280,406 ^5,178,380 4,967,701 4,857,946 4,747;655 4,182,648 4,130,884 4,059,138 3,522;694 3,373,794 3,344,600 336;188 Principal 4,165,000 14,185,000 13,915,580 3,615,580 3,655,580 3,605,580 3,660,580 3,700,580 3,285,580 3,370,580 3,455,580 3,080,580 3,075,000 3,185,000 330,000 Within Levy Limit 2,595,000 2,570,000 2,250,580 1,890,580 1,870,580 1,755,580 1,740,580 1,710,580 1,215,580 1,215,580 1,210,580 740,580 635,000 635,000 330,000 Debt Exclusion 1,570,000 1,615,000 1,665,000 1,725,000 1,785,000 1,850,000 1,920,000 1,990,000 2,070,000 2,155,000 2,245,000 2,340,000 2,440,000 2,550,000 0 Interest 1,993,003 11,878,446 11,730,950 1,664,826 1,522,800 1,362,121 1,197,366 1,047,075 897,068 760,304 603,558 442,114 298,794 159,600 6,186 Within Levy Limit 764,812 699,668 608,820 605,128 532,040 459,998 387,694 314,653 246,664. 197,739 148,201 98,470 71,620 46,976 6,188 Debt Exclusion 1,228,191 1,178,778 1,122,131 .1,059,698 990,761 902,123 .809,673 732,423 650,404 562,565 455,356 343,644 227,174 112,624 0 Total Within Levy Limit: 3,359,8121 3,269,6681 2,859,400 2,495,708 2,402,620 2,215,578 2,128,274 2,025,233 1,462,244 1,413,319 1,358,781 839,050 706,620 681,976 336,188 Issued 3,359,812 3,242,106 2,726,257 2,100,322 2,022,990 1,851,704 1,780,156 1,692,871 1,345,639 1,299,470 1,247,689 730,714 706,620 681,976 336,188 Approved not issued 0 27,563 133,143 130,386 127,630 124,874 122,118 119,361 116,605 113,849 111,093 . 108,336 0 0 0 Not approved 0 0 0 265,000 252,000 239,000 226,000 213,000 0 0 0 0 0 0 0 MSBA share(Coolidge) 462,036 462,036 462,036 462,036 462,036 462,036 462,036 462,036 462,036 462,036 462,036 462,036 0 0 0 Net Included Debt 2,897,776 12,807,632 12,397,364 2,033,672 1,940,584 1,753,542 1,666,238 1,563,197 1,000,208 951,283 896,745 377,014 706,620 681,976 336,188 School Buildings(net) 1,122,889 1,054,445 986,484 909,081 845,426 792,228 733,960 662,928 474,940 439,240 403,265 (102,779) 346,508 333,620 0 Town Buildings 440,000 420,000 0 265,000 252,000 239,000 226,000 213,000 0 0 0 0 .0 0 0 Energy/Green Repair 473,988 494,013 592,893 583,436 573,980 564,105 553,393 539,749 525,268 512,043 493,480 479,793 360,113 348,356 336,188 70% 1,968,457 11,579,376 1,757,517 1,671,406 1,595,333 1,513,353 1,415,677 1,000,208 951,283 896,745 377,014 706,620 681,976 336,188 Recreation 184,369 178,565 172,855 0 0 0' 0 0 0 0 0 0 0 0 0 Equipment. 300,613 292,710 285,170 199,130 194,590 86,100 83,660 81,220 0 0 0 0 0 0 0 Roads 84,419 81,900 79,463 77,025 74,588 72,109 69,225 66,300 0 0 0 0 0 0 0 Technology 291,500 286,000 280,500 0 0 0 0 0 0 0 0 0 0 0 0 30% 839,1751 817,988 276,155 269,178 158,209 152,885 147,520 0 0 0 0 0 0 0 Total. Debt Exclusion: 2,798,19112,793,778 12,787,131 2,784,698 2,775,761 2,752,123 2,729,673 2,722,423 2,720,404 2,717,565 2,700,356 2,683,644 2,667,174 2,662,624 0 Issued 2,798,191 2,793,778 2,787,131 2,784,698 2,775,761 2,752,123 2,729,673 2,722,423 2,720,404 2,717,565 2,700,356 2,683,644 2,667,174 2,662,624 0 MSBA share (est.) 698,872 722,014 745,155 772,925 800,695 830,779 863,177 895,575 932,601 971,942 1,013,596 1,057,565 1,103,848 1,154,759 0 Net Excluded Debt 2,099,319 12,071,764 12,041,975 2,011,773 1,975,066 1,921,344 1,866,496 1,826,848 1,787,803 1,745,624 1,686,760 1,626,079 1,563,326 1,507,864 0 SCHOOLS per $400k SF home 219 216 212 206 200 196 192 187 181 174 168 162 LIBRARY per $400k SF home 104 104 104 104 104 104 104 104 104 104 Eslimate for Library - local share $7mil of $12mil 970,049 970,049 970,049 970,049 970,049 970,049 970,049 970,049 970,049 970,049 69 Debt Service Schedule FY11-FY25 Town of Reading FY - 21 Budget Requested Projected Projected Projected Projected Projected 11191111:42PM FY-2011 FY-2012 FY-2013 FY-2014 FY-2015 FY-2016 FY-2017 Debt Service Schedule $ $ $ $ $ $ $ Overview Principal + Interest Projected Projected Projected Projected Projected Projected Projected Projected FY-2018 FY-2019 FY-2020 FY-2021 FY-2022 FY-2023 FY-2024 FY-2025 Within Levv- Limit 3;359,81213,269,6681,2,859;400 2,495,708 2,402,620 21215;578 2;128,274 2,025,233 Issued 3,359,812 13,242,106 12,726,257 2,100,322 2,022,990 1,851,704 1,780,156 1,692,871 Approved not issued 01 27,5631 133,143 130,386 127,630 124,874 122,118 119,361 Not approved 01 0.1 0 265,000 252,000 139,000 226,000 213000 premium(RMHS) 15,5951 15,5951 15,595 15,595 15,595 15,595 15,595 15,595 Energy Improvements 473,9881 466,4501 459,750 453,050 446,350 439,231 431,275 420,388 Green Repair (1.05mil) 01 27,5631 133,143 130,386 127,630 124,874 112,118 119,361 BarrowslWd End($522k) 47,0251 45,9001 44,775 43,650 42,525 41,400 39,900 38,400 Wood End 235,9131 230,6631 225,263 219,713 212,963 206,213 199,463 193,463 Barrows 202,1341 197,5841 192,904 183,094 177,469 171,844 166,219 161,219 Coolidqe 735,0001 711,2501 687,500 663,750 640,000 616,250 587,500 564,000 ParkeQ 274,9881 258,1251 246,491 230,086 218,910 202,963 187,320 152,288 Joshua Eaton@ 53,2031 41,8301 25,839 15;229 0 0 0 0 Birch Meadow® 21,0681 15,5341 10,153 0 0 0 0 0 Parker Turf ($375k) 82,1251 79,2191 76,406 0 0 0 0 0 Tennis Courts ($485k) 102,2441 99,3461 96,449 0 0 0 0 .0 Downtown lmpq$650k) 84,4191 81,9001 79,463 77,025 74,588 72,109 69,225 66,300 Police Station 440,0001 420,0001 0 0 0 0 0 0 Ladder truck ($800k) 98,3001 95,8601 93,420 90,980 88,540 86,100 83,660 81,220 Pumper Enq#2($410k) 87,6001 84,5001 81,500 0 0 0 0 0 Financial Sys($1.1mil) 291,500 286,0001 280,500 0 0 0 0 0 PumperEng#l($525k) 114,713 112,3501 110,250 108,150 106,050 0 0 0 Cem. Garage 1m) 01 01 0 165,000 252,000 239,000 226,000 213,000 Debt Exclusion' % :21798,191 1=2793,77812,787,131', 2i784,698:',1 -2,775,761 2,752,123 `2,729,673 2,722,423 _ BarrowsMd End($787k) 75,7251 68,8501 67,163 65,475 63,788 62,100 59,850 57,600 RMHS 2,706,738 12,709,550 1 2,704,950 2.704,575 2,697,775 2,676,275 2,656,525 2,651,925 Wood End 15,728 1 15,3781 15,018 14,648 14,198 13,748 13,298 12,898 1,462,244 1,413,319 1,358,781 839,050 - 706,620.. -681,976 - 336,188 1,345,639 1,299,470 1,247,689 730,714 706,620 681,976 336,188 116,605 113,849 111,093 108,336 0 0 0 0 0 0 0 0 0 0 15,595 15,595 15,595 15,595 15,595 15,595 0 408,663 398,194 382,388 371,456 360,113 348,356 336,188 116,605 113,849 111,093 108,336 0 0 0 37,200 36,000 34,800 33,600 32,400 31,200 0 187,463 181,463 175,313 169,125 162,825 156,450 0 156,219 151,219 146,094 140,938 135,688 130,375 0 540,500 517,000 493,500 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2,720,404 2,717,565 2,700,356 2,683,644 2,667,174 -2,662,624 0 55,800 54,000 52,200 50,400 48,600 46,800 0 2,652,106 2,651,468 2,636,469 2,621,969 2,607,719 2,605,394 .0 12,498 12,098 11,688 11,275 10,855 10,430 0 rn G) Debt Service Schedule FY11-FY25 Town of Reading FY - 4 Budget 1119111 1:42 PM FY-2011 Debt Service Schedule $ Overview Principal Requested Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected FY-2012 FY-2013 FY-2014 FY-2015 FY-2016 FY-2017 FY-2018 FY-2019 FY-2020 FY-2021 FY-2022 FY-2023 FY-2024 FY-2025 $ $ $ $ $ $ $ $ $ $ $ $ $ $ Within Levv. Limit ' ,2;595,0001.2,570,0001,2,250.580!"1.890,680 -1,870,580,`1;755,580~ 1;740,580 Issued 2,595,000 2,570,000 2,145,000 1,585,000 1,565,000 1,450,000 1,435,000 Approved not issued 1 0 1 105,580 105,580 105,580 105,580 105,580 Not approved 0.1 0 1 0 100,000 200,000 200000 200,000 premium(RMHS) I I Energy Improvements 335,0001 335,0001 335,000 335,000 335,000 335,000 335,000 Green Repair (1.05mi11 1 I I 105,580 105,580 105,580 105,580 105,580 BarrowslWd End($522k) 30,0001 30,0001 30,000 30,000 30,000 30,000 30,000 Wood End 150,0001 150,0001 150,000 150,000 150,000 150,000 150,000 Barrows 130,0001 130,0001 130,000 125,000 125,000 125,000 125,000 Coolidge 475,0001 475,0001 475,000 475,000 475,000 475,000 470,000 Parker@ 230,0001 220,0001 215,000 205,000 200,000 190,000 180,000 Joshua Eaton@ 50,0001 40,0001 25,000 15,000 Birch Meadow@ 20,000 1 15,0001 10,000 Parker Turf ($375k) 75,0001 75,0001 75,000 Tennis Courts ($485k) 95,0001 95,000 1 95,000 1,710,580 1,215,580 1,215;580 -1,210,580 740,580 635,000 635,000 330,000 1,405,000 1,110,000 1,110,000 1,105,000 635,000 635,000 635,000 330,000 105,580 105,580 105,580 105,580 105,580 0 0 0 200,OOb 0 0 0 0 0 0 0 335,000 335,000 335,000 105,580 105,580 105,580 30,000 30,000 30,000 150,000 150,000 150,000 125,000 125,000 125,000 470,000 470,000 470,000 150,000 Downtown mp 6511x1 00, 516iT0 bb,UUU bb,UUU 6b,DUU EMU .Police Station 400,0001 400,0001 Ladder truck ($800k) 80,0001 80,0001 80,000 80,000 80,000 80,000 80,000 80,000 Pumper Eng#2($410k) 80,0001 80,0001 80,000 Financial Sys~$1.1mil) 275,0001 275,0001 275,000 PumperEng#1($525k) 105,0001 105,0001 105,000 105,000 105,000 Cem. Garage ($1m) I I 200,000 100,000 200,000 200,000 200,000 Debt Exclusion ' 1,570,00011;615,0001.7,665,000 1,725,000. 1,785;000 ' 1,850,000: 1;920,000 1;990,000 ^BarrowslWd End($787k) 50,0001 45,0001 45,000 45,000 45,000 45,000 45,000 45,000 RMHS 1,510,000 1,670,000 1,730,000 1,795,000 1,865,000 1,935,000 Wood End 10,0001 10,0001 10,000 10,000 10,000 10,000 10,000 10,000 330,000 105,580 30,000 150,000 125,000 470,000 330,000 330,000 330,000 330,000 105,580 30,000 30,000 30,000 150,000 150,000 150,000 125,000 125,000 125,000 2,070,000` 2,155;000 2,245,000 2,340,000 2,440,000 2,550,000 45,000 45,000 45,000 45,000 45,000 45,000 2,015,000 2,100,000 2,190,000 2,285,000 2,385,000 2,495,000 10,000 10,000 10,000 10,000 10,000 10,000 0 V Town of Reading FY - 4 11191111:42 PM Debt Service Schedule Overview Interest -Within Levv Limit 1 Issued Approved not issued Not approved premium(RMHS) Energy Improvements Green Repair (1.05mi~ Barrows*d End($522k) Wood End Barrows Coolidge Parker6 Joshua Eaton@ Birch Meadow@ Parker Turf ($375k) Tennis Courts ($485k) Downtown ImpQ650k) Police Station Ladder truck ($800k) Pumper Enq#2($410k) Financial Sys($1.1mil) Pumper Eng#1($525k) Cem. Garaqe ($1m) -Debt Exclusion BarrowslWd End($787k) RMHS Wood End Debt Service Schedule FY11-FY25 Budget Requested Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected FY-2011 FY-2012 FY-2013 FY-2014 FY-2015 FY-2016 FY-2017 FY-2018 FY-2019 FY-2020 FY-2021 FY-2022 FY-2023 FY-2024 FY-2025 764,8121 699,6681 . 608,820, : 605,128 11 532,040 ' 459,998:+ 764,812 672,106 581,257 515,322 457,990 401,704 1 27,5631 27,563 24,806 22,050 19,294 01 01 0 65,000 52,000 39,000 15,5951 15, 595 1 15,595 15,595 15,595 15,595 138,9881 131,4501 124,750 118,050 111,350 104,231 1 27,5631 27,563 24,606 22,050 19,294 17,0251 15,900 1 14,775 13,650 12,525 11,400 85,9131 80,6631 75,263 69,713 62,963 56,213 72,1341 67,5841 62,904 58,094 52,469 46,844 260,0001 236,2501 212,500 188,750 165,000 141,250 44, 988 1 38,125 1 31,491 25,086 18,910 12,963 3,2031 1,8301 839 229 1,0681 5341 153 7,1251 4,2191 1,406 7,2441 4,3461 1,449 19,4191 16,9001 14,463 12,025 9,588 7,109 40,0001 20,0001 18,3001 15,8601 13,420 10,980 8,540 6,100 7,6001 4,5001 1,500 16,5001 11,000 1 5,500 9,7131 7,3501 5,250 3,150 1,050 1 I 65,000 52,000 39,000 1,228,19111,178,77811,122,131 `1,059;698 990,761° '902123 25,7251 23,8501 22,163 20,475 18,788 17,100 1,196,738 11,149,550 1 1,094,950 1,034,575 967,775 881,275 5,7281 1 5,3781 1 5,018 4,648 4,198 1 3,748 387,694 ' 314,653 246,664 197,739 148,201 98,470. " '71,620 46,976 6,188 345,156 287,871 235,639 189,470 142,689 95,714 71,620 46,976 6,188 16,538 13,781 11,025 8,269 5,513 2,756 0 0 0 26,000 13,000 0 0 0 0 0 0 0 15,595 15,595 15,595 15,595 15,595 15,595 15,595 15,595 96,275 85,388 73,663 63,194 52,388 41,456 30,113 18,356 6,188 16,538 13,781 11,025 8,269 5,513 2,756 9,900 8,400 7,200 6,000 4,800 3,600 2,400 1,200 49,463 43,463 37,463 31,463 25,313 19,125 12,825 6,450 41,219 36,219 31,219 26,219 21,094 15,938 10,688 5,375 117,500 94,000 70,500 47,000 23,500 7,320 2,288 4,225 1,300 3,660 1,220 26,000 13,000 809,673 ' 132,423 850,404 562,565 455,356 343,644 227,174 _ 112,624 0 14,850 12,600 10,800 9,000 7,200 5,400 3,600 1,800 791,525 716,925 637,106 551,468 446,469 336,969 222,719 110,394 3,298 2,898 2,498 2,098 1,688 1,275 855 430 00 00 FY12 Capital Reauests $ 948,000 available from 5% NI debt + capital $ 948,000 Requested capital Dept. Request Estimate Reason Town Fac. Security system: DPW $ 85,000 Gate, card access, cameras Town Fac. Fire Alarm: Town Hall $ 40,000 Addressable Fire Alarm panel Town Fac. Windows & doors: Senior Ctr $ 25,000 exterior doors Town Fac. Carpet/flooring: Town Hall $ 20,000 Annex/Berger/Town Mgr Town Fac. HVAC/energy mgmt: Police $ 20,000 5-ton dispatch unit Town Fac. Other: Town Hall $ 12,000 Front steps/rebuild piers Town Fac. Windows & doors: West Side Fire $ 10,000 door replacements Town Fac. Windows & doors: DPW $ 10,000 2 overhead doors School Fac. Electrical: Birch Meadow $ 25,000 PA system School Fac. Electrical: Killam $ 25,000 PA system School Fac. Other: RMHS $ 25,000 Add power to motorize bleachers School Fac. Windows & doors: Joshua Eaton $ 24,000 replace 3 circle top windows in cafeteria School Fac. Carpet/flooring: Coolidge $ 24,000 replace 2 rooms of tile with moisture issues Fire Air Bottles $ 14,000 Safety DPW Roads (local share) $ 400,000 Previous over-ride/accelerated pace DPW Skim Coat/Crack Seal $ 50,000 Previous over-ride/accelerated pace DPW Playground $ 45,000 Annual playground (Joshua Eaton) DPW Chevy pickup (1989) $ 37,000 Parks dept. DPW Survey#1 Ford Explorer(2000) $ 32,000 Engineers DPW Curb/sidewalk $ 25,000 Pedestrian safety FB 0 Town of Reading, MA FY-2011 I FY-2012 FY-2013 FY-2014 FY-2015 FY-2016 FY-2017 FY-2018 FY-2019 FY-2020 FY-2021 , FY12-21 Schools - Equipment N - 120,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 920,000 Technology - Districtwide Infrastructure Technology - Instructional Equipment 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 900,000 Vehicles 20,000 20,000 Buildings - Schools (1'otal) 2,020,000 1 123,000 117,000 139,000 471,000 568,000 288,000 39,000 1,519,000 710,000 26,000 5,994,000 Buildings - Schools (Energy) 1,000,000 I 74,000 12,000 12,000 42,DD0 158,000 15,000 25,000 26,000 1,338,000 Buildings - Schools (non Energn 1,020,000 I I 49,000 105,000 127,000 471,000 526,000 130,000 39,000 1,504,000 685,000 4,656,000 Energy (Performance Contracting) various items financed by DEBT for 15yrs Electrical Systems Sch 50,000 - - - 50,000 HVAC/Energy Mgmt Systems Sch - 12,000 12,000 22,000 158,000 15,000 25,000 26,000 244,000 Windows & Doors Sch 1,000,000 24,000 - 20,000 1,044,000 Generators Sch - Technology Infrastructure Sch Water Heater Sch ADA Compliance Sch - Ceilings Sch Classroom Furniture Sch 14,000 14,000 Compressors Sch - - - Fire Alarms Sch Cafeteria Equip. & Furniture Sch - - 18,000 - 18,000 Plumbing Sch Capet/Flooring Sch 24,000 83,000 109,000 79,000 134,000 80,000 25,000 - 534,000 Roofing Sch 1,000,000 - - 392,000 392,000 1,504,000 685,000 3,973,000 Security System Sch 20,000 - 20,000 Fire Supression System Sch Other Sch 25,000 22,000 50,000 97,000 TOTAL for School AB - - 10,000 25,000 - 10,000 45,000 Electrical Systems AB - HVAC/Energy Mgmt Systems AB 10,000 10,000 20,000 Windows & Doors AB Generators AB Technology Infrastructure AB Water Heater AB ADA Compliance AB Ceilings AB Classroom Furniture AB Compressors AB Fire Alarms AB Cafeteria Equip. & Furniture AB Plumbing AB " Capet/Flooring AB 25,000 25,000 O Town of Reading, MA Roofing AS Security System AS Fire Supression System AS Other (sidewalks) AS TOTAL for School BM Electrical Systems BM HVAC1Energy Mgmt Systems BM Windows & Doors BM Generators BM Technology Infrastructure BM Water Hester' BM ADA Compliance BM Ceilings BM Classroom Furniture BM Compressors BM Fire Alarms BM Cafeteria Equip. & Furniture BM Plumbing BM Capet looring BM Roofing BM Security System BM Fire Supression System BM Other BM TOTAL for School JE Electrical Systems JE HVACIEnergy Mgmt Systems JE Windows & Doors JE Generators JE Technology Infrastructure JE Water Heater JE ADA Compliance JE Ceilings JE Classroom Furniture JE Compressors JE Fire Alarms JE Cafeteria Equip. & Furniture JE Plumbing JE CapetfFlooring JE Roofing JE Security System JE Fire Supression System JE FY-2011 I FY-2012 FY-2013 FY-2014 FY-2015 FY-2016 FY-2017 FY-2018 FY-2019 FY-2020 FY-2021 FY12-21 500,000 1 25,000 1 34,000 20,000 16,000 819,000 1,414,000 25,000 25,000 16,000 16,000 500,000 500,000 24,000 20,000 44,000 819,000 819,000 10,000 24,000 1 25,000 20,000 392,000 412,000 100,000 100,000 24,000 20,000 25,000 20,000 392,000 392,000 10,000 14,000 973,000 14,000 100,000 44,000 45,000 784,000 N Town of Reading, MA FY-2011 FY-2012 , FY-2013 FY-2014 FY-2015 FY-2016 FY-2017 FY-2018 FY-2019 FY-2020 . FY-2021 I FY12-21 Other JE TOTAL for School K 1,500,000 25,000 24,000 24,000 24,000 36,000 12,000 1,645,000 Electrical Systems K 25,000 25,000 HVACIEnergy Mgmt Systems K 12,000 12,000 24,000 Windows & Doors K 500,000 500,000 Generators K Technology Infrastructure K Water Heater K ADA Compliance K Ceilings K Classroom Furniture K Compressors K Fire Alarms K Cafeteria Equip. & Furniture K Plumbing K Capet/Flooring K 24,000 24,000 24,000 24,000 96,000 Roofing K 1,000,000 1,000,000 Security System K - Fire Supression System K Other K TOTAL for School WE - 30,000 30,000 12,000 60,000 Electrical Systems WE HVACIEnergy Mgmt Systems WE 30,000 12,000 30,000 Windows & Doors WE - Generators WE Technology Infrastructure WE Water Heater WE ADA Compliance WE Ceilings WE Classroom Furniture WE Compressors WE Fire Alarms WE Cafeteria Equip. & Furniture WE Plumbing WE Cepet/Flooring WE 30,000 30,000 Roofing WE Security System WE Fire Supression System WE Other WE - TOTAL for School Cool 24,000 10,000 10,000 20,000 40,000 50,000 151000 15,000 184,000 Electrical Systems cool N Town of Reading, MA FY-2011 FY-2012 FY-2013 FY-2014 FY-2015 FY-2016 FY-2017 FY-2018 FY-2019 FY-2020 FY-2021 ~ FY12-21 HVAC/Energy Mgmt Systems Cool 15,000 15,000 30,000 Windows & Doors Cool Generators Cool Technology Infrastructure Cod Water Heater Cool ADA Compliance . Cool Ceilings Cool Classroom Furniture Cool Compressors Cool Fire Alarms Cool Cafeteria Equip. & Furniture Cool Plumbing Cool Capet/Flooring Cool 24,000 10,000 10,000 20,000 40,000 104,000 Roofing Cool Security System Cool Fire Supression System Cool Other (Phone System) Cool 50,000 50,000 TOTAL for School Park 20,000 24,000 65,000 35,000 14,000 685,000 685,000 1,528,000 Electrical Systems Park - HVAC/Energy Mgmt Systems Park 12,000 12,000 24,000 Windows & Doors Park Generators Park Technology Infrastructure Park Water Heater Park ADA Compliance Park Ceilings Park - Classroom Furniture Park 14,000 14,000 Compressors Park ' Fire Alarms Park Cafeteria Equip. & Furniture Park 18,000 18,000 Plumbing Park Capet/Flooring Park 35,000 35,000 70,000 Roofing Park 685,000 685,000 1,370,000 Security System Park 20,000 20,000 Fire Supression System Park Other Park 12,000 12,000 TOTAL for School HS 25,000 40,000 80,000 - 145,000 Electrical Systems RMHS ' HVAC/Energy Mgmt Systems RMHS Windows & Doors RMHS Generators RMHS r W Town of Reading, MA FY-2011 FY-2012 FY-2013 FY-2014 FY-2015 FY-2016 FY-2017 FY-2018 FY-2019 FY-2020 FY-2021 ~ FY12-21 Technology Infrastructure RMHS Water Heater RMHS ADA Compliance RMHS Ceilings RMHS Classroom Furniture RMHS Compressors RMHS Fire Alarms RMHS Cafeteria Equip. & Furniture RMHS Plumbing RMHS Capel/Flooring RMHS 40,000 80,000 120,000 Roofing RMHS Security System RMHS Fire Supression System RMHS Other RMHS 25,000 25,000 Town of Reading, MA FY-2011 I FY-2012 I FY-2013 FY-2014 FY-2015 FY-2016 FY-2017 FY-2018 FY-2019 FY-2020 FY-2021 FY12.21 isuuaings - municipal 222,0001 190,000 1,000,000 30,000 347,000 489,000 217,000 280,000 2,775,000 Nuil~ings -1Glunilcrpa;nergyji 65,000 120,000 - - 20,000 20,000 15,000- - 240,000 Buildings - Municipal (non Ene 151,000 I 70,000 1,000,000 30,000 327,000 469,000 202,000 280,000 2,535,000 Energy (Performance Contracting) various item- financed by DEBT for 15yrs Electrical Systems Mun - - - HVAClEnergy Mgmt Systems hktn 20,000 35,000 20,000 20,000 15,000 - - 110,000 Windows & Doors Mun 45,000 •55,000 - 100,000 Generator Mun - 30,000 - - 30,000 Technology Infrastructure hkm Water Heater Mun ADA Compliance Mun Ceiling Mun 10,000 10,000 Furniture Mun - - ' Compressor Mun Fire Alarm Mun 40,000 40,000 KitchenlCafeteria Mun - Plumbing Mun CapetiFlooring Mun 20,000 10,000 30,000 60,000 Roofing Mun - 327,000 469,000 202,000 280,000 1,278,000 Security System Mun 85,000 - - 85,00( Fire Supression System Mun Other Mun 12,000 50,000 1,000,000 - - - 1,062,00( TOTAL for Municipal Building 771 12,000 30,000 Electrical Systems TH HVAC/Energy Mgmt Systems TH Windows & Doors TH 20,000 Generator TH Technology infrastructure TH Water Heater TH ADA Compliance TH Ceiling TH 10,000 Furniture TH Compressor TH Fire Alarm TH 40,000 Kitchen/Cafeteria TH Plumbing TH Capet/Flooring TH 20,000 Roofing TH Security System TH Fire Supression System TH 200,000 250,000 50,000 - 200,000 250,000 50,000 602,000 20,000 10,000 40,000 20,000 500,000 6~ rn Town of Reading, MA FY-2011 FY-2012 I FY-2013 FY-2014 FY-2015 FY-2016 FY-2017 FY-201B FY-2019 FY-2020 FY-2021 ) FY12-21 Other TH 12,000 12,000 TOTAL for Municipal Building Pol 20,000 20,000 30,000 70,000 Electrical Systems Po/ - HVAC/Energy Mgmt Systems Po/ 20,000 20,000 Windows & Doors Pot 10,000 10,000 Generator Pol - Technology Infrastructure Pol Water Heater Pol ADA Compliance Po/ Ceiling Pot Furniture Pol Compressor Pot Fire Alarm Pol Kitchen/Cafeteria Po/ Plumbing Pol Capet/Flooring Po/ 10,000 30,000 40,000 Roofing Po/ Security System Po/ Fire Supression System Pol Other PO/ TOTAL for Municipal. Building WSF 10,000 30,000 60,000 100,000 Electrical Systems WSF HVAC/Energy Mgmt Systems WSF " Windows & Doors WSF 10,000 10,000 Generator WSF 30,000 I 30,000 Technology Infrastructure WSF Water Heater WSF ADA Compliance WSF Ceiling WSF Furniture WSF Compressor WSF Fire Alarm WSF Kitchen/Cafeteria WSF Plumbing WSF Capet/Flooring WSF - Roofing WSF 60,000 60,000 Security System WSF - Fire Supression System WSF Other - bathroom WSF - TOTAL for Municipal Building Fire 50,000 67,000 67,000 164,000 Electrical Systems Fire Town of Reading, MA FY-2011 I FY-2012 FY-2013 FY-2014 FY-2015 FY-2016 FY-2017 FY-2018 FY-2019 FY-2020 FY-2021 I FY12-21 HVAC/Energy Mgmt Systems Fire 35,000 35,000 Windows 8 Doors Frre 15,000 I 15,000 Generator Fire - Technology Infrastructure Fke Water Heater Fire ADA Compliance Fire Ceiling Fire. Furniture Fire Compressor Fire Fire Alarm Fire Kitchen/Cafeteria Fire Plumbing Fire CapetlFlooring Fire Roofing Fire 67,000 67,000 134,000 Security System Fire - Fire Supression System Fire Other Fire TOTAL for Municipal Building SrG 25,000. 10,000 20,000 20,000 15,000 90,000 Electrical Systems Sr Ctr HVAC/Energy Mgmt Systems SrCtr 20,000 20,000 15,000 55,000 Windows & Doors SrCtr 25,000 10,000 35,000 Generator Sr Ctr - Technology Infrastructure Sr CIT Water Heater Sr Ur ADA Compliance Sr CU Ceiling Sr Ctr Furniture Sr Ctr Compressor Sr Cir Fire Alarm Sr Cir Kitchen/Cafeteria Sr Ctr Plumbing Sr Ctr Capet/Flooring Sr Ctr Roofing Sr Ctr Security System Sr Ctr Fire Supression System SrQr Other Sr Ur TOTAL for Municipal Building Lib ' Electrical Systems Ub HVAC/Energy Mgmt Systems Lib Windows 6 Doors Lib Generator Lib j W Town of Reading, MA FY-2011 FY-2012 FY-2013 FY-2014 FY-2015 FY-2016 FY-2017 FY-2018 FY-2019 FY-2020 FY-2021 I FY12-21 Technology Infrastructure Lib Water Healer Lib ADA Compliance Lib Ceiling Lib Furniture Lib Compressor Lib Fire Alarm Lib Kitchen/Cafeteria Lib Plumbing Lib Cepet/Flooring Lib Roofing Lib Security System Lib Fire Supression System Lib Other(Elevator Chir) Lib TOTAL for Municipal Building DPW Electrical Systems DPW HVAC/Energy Mgmt Systems DPW Windows & Doors DPW Generator DPW Technology Infrastructure DPW Water Heater DPW ADA Compliance DPW Ceiling DPW Furniture DPW Compressor DPW Fire Alarm DPW Kitchen/Cafeteria DPW Plumbing DPW Capet/Flooring DPW Roofing DPW Security System DPW Fire Supression System DPW Other - garage design & build DPW k inane Technology - GIS Flyover Project Technology - Geographic Information System layers Elections - update voting machines Technology - Equip (Twn Hall) - moved Moved to Oper.• Technology - Equip (Twn Hall) - moved Moved to Oper. Technology $6500 FY07 in FY08 Tech I Moved to Oper. 95,000 50,000 1,000,000 10,000 85,000 50,000 1,000,000 - 152,000 152,000 280,000 152,000 152,000 280,000 1,729,000 10,000 584,000 85,000 1,050,000 -4 00 Town of Reading, MA FY-2011 I FY-2012 ( FY-2013 FY-2014 FY-2015 FY-2016 FY-2017 FY-2018 FY-2019 FY-2020 FY-2021 I FY12-21 Library ( - 120,000 20,000 20,000 - 160,000 Furnishings & Shelving 20,000 20,000 20,000 60,000 Technology - Roving Reference Circulation System 100,000 100,000 Renovation Debt Debt Debt Debt Debt Debt Debt Debt Debt - Public Safety - Mre 255,000 1 14,0001 36,000 155,000 69,000 654,000 316,500 90,600 150,000 849,000 339,000 2,589,100 Pumper Eng #1(2010-$525k; next FY30) Debt Debt Debt Debt Debt - Pumper Eng #2(2007-$410k; next FY25) Debt Debt Debt Pumper Eng #3(1995: est $630k FY 16) 630,000 630,000 Pumper Eng #4(2001: est $804k FY20) 804,000 804,000 Ladder Trk #1(2008: $800k, next FY27) Debt Debt Debt Debt Debt Debt Debt Debt Ambulance #1 (2000-10 yrs) 230,000 294,000 230,000 Ambulance #2 (2006 -10yrs) 275,000 275,000 Patient Care Reporting System 25,000 25,000 Passenger Car#1 (2005 -10yrs) 41,500 41,500 Passenger Car#2 (1997 -10yrs) 45,000 - Pickup Truck #3 (2006 -12yrs) 45,600 45,600 Pickup Truck #4 (1996 -12yrs) 36,000 36,000 Alarm Truck (1994 - 16yrs) 69,000 69,000 ALS Defibrillator (2006 - 5yrs) 24,000 24,000 BLS-AED (2004 - 8yrs) Rescue Tool(2006 -12yrs) 45,000 45,000 Breathing Air Bottles 14,000 14,000 Thermal Imaging (2010 -10yrs) 45,000 45,000 Fire Hose 25,000 25,000 Turnout Gear (2008 - 5yrs) 130,000 150,000 280,000 Public Safety - Yolice/Lispatcll 35,000 211,000 10,000 35,000 291,000 Handguns & Associated Leather (Police) 10,000 10,000 Technology - Equip (Police) - moved to TECH DVR video technology (Dispatch) - Digital Fingerprint Scanner 16,000 16,000 Vehicle Video Integration 35,000 35,000 70,000 Radios (Police & Fire 1997 -10yrs) AEDs 20,000 20,000 Public. Safety software ($175k) 175,000 175,000 40 N O Town of Reading, MA rubfic Works - Equipment Large Trucks Life Truck #4 - Sander (2001) 15 Truck #8 -10 wheeler (2000) 15 Truck #9 - Sander (2004) 15 Truck #16 - Sander (1990) 15 Truck #18 - Sander (2006) 15 Truck #19 - Sander (1987) 15 Truck #3 - Sander (1995) 15 Truck # 11 (2008) 15 Truck #5 (2008) 15 Dump Truck C2 (1996) 10 Dump Truck C3 (1999) 10 Truck #10 (1996) 15 Dump truck #12 Parks (1997) 15 Dump truck #24 Parks (2000) 15 Pick-ups/Cars/Vans Pickup Ford Utility #11 (1989) 10 Pickup Chevy #9 Parks (1986) 10 Pickup Ford Utility #01(1997) 10 Pickup Ford #2 Parks (1997) 10 Pickup Chevy Utility #1 (2008) 10 Pickup Ford Utility #4 (1997) 10 Pickup Ford Utility #7 (1997) 10 HV3 Ford Van (1995) 10 HV4 Ford Van (1995) 10 HV5 Ford Van COA (2003) 10 Survey #1 Ford Explorer (2000) 10 Car#2 Ford Sedan (2007) 10 Car#3 Ford Escape HYBRID (2008) 10 Cem. #4 Ford Sedan (1993) 10 Backhoes/Loaders/Heavy Equipment Backhoe Loader (Cem.) (2008) 10 Loader JD #624G (2007) 10 Loader Cat #928F (1994) 10 Backhoe DYN #490 (2008) 10 Bobcat Loader 743 (1987) 10 CAT Bulldozer 951 (1971) FY-2011 FY-2012 FY-2013 FY-2014 FY-2015 FY-2016 FY-2017 FY-2018 FY-2019 FY-2020 FY-2021 , FY12-21 115,0001 69,000 1 224,300 249,800 293,100 275,100 653,900 763,400 604,800 914,700 4,163,100 115,0001 ( 60,000 115,000 64,000 280,000 198,000 72,000 276,000 1,180,000 123,000 123,000 220,000 220,000 136,000 136,000 115,000 115,000 140,000 140,000 60,000 75,000 135,000 60,000 60,000 115,000 115,000 64,000 64,000 72,000 72,000 69,000 35,000 81,000 113,700 39,500 48,700 130,000 185,000 701,900 35,000 45,000 80,000 37,000 45,000 82,000 46,000 46,000 46,000 46,000 85,000 85,000 50,000 50,000 35,000 35,000 36,500 36,500 39,500 39,500 48,700 48,700 32,000 32,000 45,000 45,000 45,000 45,000 31,200 31,200 ( - 105,000 32,400 200,000 96,000 180,000 613,400 96,000 96,000 200,000 200,000 180,000 180,000 32,400 32,400 105,000 105,000 Na O Town of Reading, MA Specialty Equipment - Heavy Duty Rack Spray Truck #23 (2008) 15 Tractor Ford 445 (Parks) 15 Bucket Truck (2009) '15 Roller - Ferguson 46A (1988) 15 Screener (1994) 15 Pavement Leeboy Sprd (1998) 10 Sidewalk Snow Plow #3(2008) 10 Snow - Holder #1 C6000 (1995) 10 Snow - Holder #2 C9700 (1997) " 10 Snow - Bombardier #1 (1993) 10 Specialty Equipment- Light Duty HW Comp2 INT Compr (1996) 10 300L Lebot (Roller) (1998) 10 Eager Beaver Trailer (1985) 15 1CH Woodsman Chipper (2004) 10 1GV Leaf Vac (1999) 10 2CH Mobark (1989) 10 2GV Leaf Vac (2000) 10 SmithCo 60 Leaf Vac (1999) 10 Toro 48' LeafVac (1993) 10 FMC Truck Mount Sprayer 500gal SmithCo 13-550 Infield (1994) 7 750 John Deere Farm Tractor 10 Lawnmowers Mower (Cem.) SKAG 72'(1998) 4 Mower (Cem.) SKAG 61' (1999) 4 Mower (Parks) TORO Gang (1996) 8 Mower (Cem.) SKAG 52' (1995) 4 Mower (Parks) SKAG 52' (1998) 4 Mower - TORO Gang (2008) 6 912F#2 John Deere Mower (1989) 7 Engineering Equipment/Services Survey Equipment/Plan Plotter' Public Works - Parks & Cemeti Public Works - Cemetery Design - Maintenance Building $60k Construction Maintenance Building $1mil/5yrs Public Works - Grounds Fence Replacement Parking Lot Pavement FY-2011 I FY-2012 FY-2013 FY-2014 FY-2015 FY-2016 FY-2017 FY-2018 FY-2019 FY-2020 FY-2021 I FY12-21 - ( - 168,700 255,000 217,000 135,000 111,000 886,700 48,700 48,700 82,000 82,000 135,000 135,000 130,000 130,000 111,000 111,000 120,000 120,000 135,000 135,000 125,000 125,000 ( ( 20,000 37,800 26,800 30,000 43,000 81,500 69,600 66,500 395,200 26,800 26,800 21,000 21,000 37,800 37,800 66,500 66,500 39,500 39,500 46,000 46,000 43,600 43,600 42,000 42,000 20,000 20,000 30,000 30,000 22,000 22,000 - 15,600 70,300 35,000 36,400 18,200 82,200 96,200 353,900 17,500 17,500 18,200 18,200 70,300 96,200 166,500 15,600 18,200 33,800 17,500 17,500 82,200 82,200 18,200 18,200 N 20,000 12,000 - - 32,000 20,000 12,000 32,000 45,000 45,000 15,000 778,000 295,000 2001600 545,000 730,600 1,450,800 767,000 45,000 4,932,000 Debt Debt Debt Debt Debt N - 30,000 50,000 20,000 50,000 20,000 50,000 20,000 50,000 20,000 290,000 30,000 20,000 20,000 20,000 20,000 90,000 I 50,000 50,000 50,000 50,000 200,000 i F N N Town of Reading, MA rublic Works - Parks Tennis Courts - Bancroft Ave. $485k Artificial Turf@Parker MS $736k Coolidge MS field upgrade (grass) Reconstruct Playgrounds Program Playground safety surface Memorial Park $650k grant in FY10 Washington Park $625k (also playground in FY 10) Birch Meadow Complex = $2.116 mil (also playgrounds in FY16&FY19) Playground $430k (Imagination Station) Barrows $298k (also playground in FY09) Killam $30.6k (also playground in FY11) Joshua Eaton $179k (also playground in FY12) Symonds Way $50k Hunt Park $125k (also playground in FY15) Sturges Park $178.7k (also playground in FY13) Wood End $325k FY-2011 FY-2012 FY-2013 FY-2014 FY-2015 FY-2016 FY-2017 FY-2018 FY-2019 FY-2020 FY-2021 I FY12-21 45,000 1 45,000 1 45,000 728,000 275,000 150,600 525,000 680,600 1,430,800 717,000 25,000 4,642,000 Debt Debt Debt Debt Debt Debt 150,000 150,000 250,000 250,000 30,000 45,000 45,000 45,000 45,000 25,000 25,000 25,000 25,000 25,000 25,000 335,000 Killam Josh Eaton Sturges Wood End up Hunt Pk BM Tot lot Wood End do Mem Park B Meadow Barrows 15,000 15,000 129,000 233,000 100,000 462,000 tennis ct backstop paths - 124,000 & shift field 124,000 basketball ct - 230,000 110,000 150,000 1,100,000 39,000 1,629,000 BB courts Mrtn bkstop softball tight fields & paths st, backstop - Multi-Purp cts dugouts 20,000 39,000 59,000 430,000 bleachers batting cage lot backstop 430,000 95,000 124,500 219,500 backstop tennis ct - & infield 78,100 78,100 basketball ct - 30,600 30,600 backstop - 140,000 39,000 179,000 backstop backstop - & infield 50,000 50,000 backstop - 125,000 125,000 backstop - 63,800 63,800 tennis ct - 80,000 80,000 basketball ct - 37,000 37,000 backstop - 325,000 325,000 field - N N Town of Reading, MA Over-ride local share (previous schedule) Over-ride local share (new schedule) Public Works - Roads Sidewalk/Curb/Ped. SA Street Signs Downtown Improve ($650k 10yr bond) Reconstruction: West Street Skim Coating b Crack Seal Patch Various Streets/local fund Repair Killam parking lot West Street design ($155k) West Street - Local share ($480k) Various Streets/Ch. 90 fund or grants Total Cost Chapter 90 or Grants General Fund Cost FY-2011 I FY-2012 I FY-2013 FY-2014 FY-2015 FY-2016 FY-2017 FY-2018 FY-2019 FY-2020 FY-2021 ` FY12-21 355,9521 364,8511 373,972 383,321 392,904 402,727 412,795 423,115 433,693 444,535 3,987,863 1 1 +50k/yr - 425,0001 450,0001 500,000 550,000 600,000 650,000 700,000 750,000 800,000 850,000 900,000 6,275,000 ' I 558,0001 I 475,0001 525,000 575,000 625,000 675,000 750,000 800,000 850,000 9001000 950,000 6,733,000 40,000 25,000 25,000 25,000 25,000 25,000 50,000 50,000 50,000 50,000 50,000 365,000 10,000 10,000 Debt Debt Debt Debt Debt Debt Debt Debt - 7,500,000 7,500,000 50,000 50,0001 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 500,000 375,000 245,000 210,000 260,000 550,000 600,000 650,000 700,000 750,000 800,000 850,000 5,140,000 83,000 83,000 155,000 155,000 240,000 240;000 480,000 450,000 450,000 i 450,000 450,000 450,000 450,000 450,000 450,000 450,000 450,000 450,000 4,500,000 1,008,000 8,425,000 1 975,000 1,025,000 1,075,000 1,125,000 1,200,000 1,250,000 1,300,000 1,350,000 1,400,000 18,733,000 450,000 7,950,000 1 450,000 450,000 450,000 450,000 450,000 450,000 450,000 450,000 450,000 12,000,000 558,000 475,000 1 525,000 575,000 625,000 675,000 750,000 800,000 850,000 900,000 950,000 6,733,000 N N 24 oFRegd Finance Committee Meeting b~ December 8, 2010 f63"'INCORQR" Conference Room, Reading Town Hall The meeting convened at 7:30 PM in the Conference Room at Town Hall. FINCOM Members Present: Chair Marsie West, Vice Chair David Greenfield, Mark Dockser, Bryan Walsh, Barry Berman, Kevin Leyne, Francis Fardy and Paula Perry. Members Absent: Hal Torman Also Present: Assistant Town Manager/Finance Director Bob LeLachuer, and recording secretary Abby McCabe. Town Manager Peter Heckenbleikner joined the meeting at 8:45 PM. There being a quorum the FINCOM Chair called the meeting to order at 7:35 pm. 24 Budget Process: The Committee discussed ideas on how to present the budget to Town Meeting members and the community. It was recommended that a summary of the budget and a simplistic approach would be most valuable. It was also suggested to look at more than a position's funding source when reviewing cuts such as the function of the position and its importance to the Town. Mr. LeLacheur pointed out that all positions funded by the general fund are listed at the back of the annual town warrant. The Board of Selectmen will be having at least two meetings to discuss the budget in early January. Mr. Greenfield asked if there were any updates from the state. Mr. LeLacheur responded that the state appears to have less of a deficit than what was originally projected but there is still a significant shortfall. There will likely be a reduction in state aid but the amount is unknown until the Governor's budget is announced in early January. The health insurance costs are another major variable that will not be known until February. The Town in expecting to have 1.75% change in the operating budget and assuming a 10% change in state aid. The Town Manager provides his recommended budget to FINCOM in mid February after the health insurance rates. and the Governor's budget have been confirmed. One member suggested collecting an email list of all Town Meeting members to distribute information before Annual Town Meeting. It was also suggested to include the meeting topics on the budget meeting calendar in advance. Mr. LeLacheur explained that department heads and boards give their recommendations for the budget but it is ultimately the Town Manager's recommended budget that will be before FINCOM and Town Meeting. Review of the Expenses Financial Forum: A chart has been created listing all of the suggestions brought up at the financial forum in October that focused on expenses and costs savings. Page 3 through 5 of the meeting handout shows the number of votes each suggestion received during the forum. A FINCOM member asked how likely it is that regionalization of certain positions and departments is possible. Mr. LeLacheur explained that many regionalization options are currently being discussed and considered but it is not likely that they'll be implemented at this point. Regionalization works best when there is a weakness in a service or particular area so that can be shared with another community. A recent dispatch study with surrounding towns found that there would be no cost savings for Reading. The veteran's services department is currently shared with Wilmington. as Review undated version of the Revenue info with Town Departments: The Committee reviewed a few examples for following up on the revenue financial forum suggestions to expand cell tower leases, the sale of surplus town own land, and billing for at fault accidents. FINCOM discussed ways to follow-up from the financial forum by adding information to the website that includes research for each suggested revenue source, an explanation for why or why it is not being considered and the next steps to be taken. Mr. LeLacheur will be in contact with the appropriate departments needed to look into the revenue and cost savings recommendations. FINCOM recommended that the next step, the responsible party and the final recommendation be clearly stated. Discussion continued on the format of how the information should be displayed on the website. Any further comments should be directed to Mr. LeLacheur. FINCOM discussed including the suggestions and the updates as an item to be reviewed regularly at the Committee meetings. . Ratings Aeencv view of cash position: In response to a recent Boston Globe article about the accuracy of the figures in a study by Moody's Investors Service, Mr. LeLacheur contacted Moody's for clarification on the figures. Moody's responded that they did not know where the Globe got the data and provided further information on how Moody's determines the ratings. Dept Issue: A chart detailing debt levels was also recently published based on 2008 data from the Department of Revenue. The chart shows Reading with a very high debt level when compared to surrounding communities. However, comparing communities over a year or a short period of time is not reliable because it can be misleading by including one time payments. For Reading, there was a one time payoff to the MSBA in 2008 which altered the results seen in this chart. Licenses & Permit Assessment: Mr. LeLacheur summarized the findings of the consultant hired to perform an inventory and needs assessment for Reading's permitting and licensing. The consultant was responsible for performing the inventory while the Town will make a recommendation for the permitting software that to be selected. The permitting software vendor has not yet been determined. The new software would also need to be implemented over time and most likely phased throughout different departments. January Financial Forum Planning: FINCOM would like to have the Capital Plan on the agenda at the financial forum in January. The Committee will also provide and update and follow up to the last two financial forums with the updated summary spreadsheets for the potential revenue and expense ideas will be on the website. The next regularly scheduled FINCOM meeting is set tentatively for January 12th but will be cancelled if the meeting is not needed. The next financial forum is schedule for January 26th. ADnroval of Minutes: On a motion by Mr. Greenfield, seconded by Mr. Berman. FINCOM voted 7-0-1 (Ms. Perrv abstainins) to avnrove the minutes for October 27 2010 as written. Mr. Fardy summarized the liaison meeting he recently attended with the Board of Library Trustees about the new library building project. The next library meeting will be on January 4th On a motion by Mr. Walsh, seconded by Mr. Dockser, FINCOM voted 8-0-0 to adiourn at 9:20 P.M. Respectfully submitted, Recording Secretary 2 a MI Town of Reading Financial Forum January 26, 2011 FYI 1 Typical Homeowner Used Fulls FY2011 Adud RegAw Day Fd-lm $ 2315 29% 8rpby8WR*W9WAft $ 1,261 16% inkaftc re $ '1,235 15% SimialFdcdm $ 995 12% RkkSefey $ 834 10% RAE ftft $ 583 7% TowiW&Fsaoe $ 733 4% S•ladkU&0her $ 257 3% RacUtrary $ 132 2% carmu*Swmes $ 117 t% TOM s 6,013 100% Financial Forum January 26, 2011 FYI 1 Typical Homeowner $400,000 assessed value; $5,500 property taxes Source of Funds FY 2011 Actual Property Taxes $ 5,500 69% Net State & Fed Aid $ 1,361 17% Other local revenues $ 1,051 13% Cash Reserves $ 101 1% TOTAL $ 8,013 100% Financial Forum January 26, 2011 FYI 2 Revenues (New growth adds $150k since October'10) FYI 1 I FY12 I Change Prop. Taxes 1$51 .20 mil 1$52.65 mil 1-$1.45 mil (+2.8%) Local Revs. 1$ 5.26 mil 1$ 5.32 mil I+$ .06 mil (+1.1%) Intergov't 1$13.30 mil 1511.71 mil 1-$ 1.59 mil (-12 0%) Tr1 & Avail 1$ 4.26 mil 1$4.24 mil 1-$ .02 mil (-0.5%) SUB-TOTAL 1$74.02 mil I $73.94 mil 1- $.08 fnil (-0.1%) `Reserves I $ 1.25 mil 151.50 mil I .25 mil (+20%) TOTAL I $75.27 mil 1$75.44 mil I + $ .17 mil (+0.2%) 1 Financial Forum January 26, 2011 State Aid - Governor Patrick's recent budgets • FY09: $13.729 million (actual` was $370k less, or -2.7%) • FY10: $13.014 million (actual was $798k less, or -6.1%) FYI 1: $13.193 million (actual was $700k less, or -5.3%) FYI 2: $12.345 million (assuming small items unchanged) FYI 2 staff estimate $11.564 million w/ same assumptions - Estimate is $781k below Governor, or-6.3%, which is roughly in line with this Govemot's recent budget history (shown above) The net indudes $974k in Federal ARRA funds. State-only aid was $1.344 million below the Govemor's budget, or -9.8% Financial Forum January 26, 2011 Reserves as of January 2011 Free Cash 6130/10 • November TM Article 4 • November TM Article 11 - General Stabilization Fund - FINCOM Reserves Financial Forum January 26, 2011 State Aid - Governor Patrick's budget - last year • FYI 1: Staff estimate was $1.774 million below Gov. budget - Kept $802k aside in light of FY10 experience (-$798k) - Added $972k to FYI 1 budgets • $354k for schools - $158k for municipal gov't • $460k for health insurance & Voke school enrollment • RESULT: FYI 1 actual state aid was about $100k higher than our adjusted estimate - needed to avoid revenue deficit • FY12: Cannot reasonably anticipate much more state aid than current staff estimates, based on history & MA fiscal reality Financial Forum January 26, 2011 FY12 Accommodated Costs Update $ 12.7 mil Benefits $ 4,953,340 $ 7.0 mil Capital & Debt (-$200k) - $ 87,000 $ 2.0 mil Energy (-$300k) - $257,000• $ 0.6 mil Financial - $ 3.8 mill Education - out of district SPED (-$300k) $ 4,609,340 $ 0.4 mil Education - Vocational $ 1,524,831•• S 2.8 mil Miscellaneous $ 150,000 $29.4 mil Total Accom. Costs (-$800k vs. 0cV10) - TOTAL $ 6,284,171 - is 8.7% of estimated $72 million FY12 net available revenue - 'total excludes RMLD share of betterments for Causeway Road - -total excludes funds designated for speck purpose This allowed the operating budgets to project at -0.5% for FY12 instead of-1.75% as stated in October. This assumes full use of $1.5 million in reserves in FYI 2. This change added $189k to the Town budget and $389k to the School budget. 2 Financial Forum January 26, 2011 M 2 Accommodated Costs Update October'10 Health Insurance estimate: FY11 budget $7.625 million - exactly on target FY12 assumption +10%, or $8,387,500 enrollment trends +3%; prices +7% Januarv'11 Update: Enrollment trends slowed to +1.5%, with projected FY12 layoffs a flat assumption seems reasonable MIIA pool average +11.6%; range +6.0% to +16.5% If average: budget needs +$122,000 If bestfworst: budget needs -$305,000 to +$496,000 Financial Forum January 26, 2011 In 000s I FYI 1 I FY12 FY13 Budget ($1,253) ($1,756) ($1,926) Gap ( ( ( Use Free $11,253 Cash J Cuts from none 0% Oper. Budgets Reserves $6,284 left 1 I I or 8.7% Financial Forum January 26, 2011 In 000s I FYI 1 I FYI 2 I FYI 3 I FY14 Projected $74,021 $73,936 $75,428 $77,314 Revenues (-0.1%) (+2.0%) (+2.5X) (no use of reserves) Accomm. $29,142 $29,400 $31,062 $32,615 Expenses (+0.9%) (+5.7%) (+5.096) Wage s/Ex p $46,292 $46,292 $46,292 I held 0% 1 1 I Budget ($1,253) ($1;756) ($1,926) ($1,593) ( Gap ( ( Financial Forum January 26, 2011 FY14 In 000s I FYI 1 FYI 2 I FYI 3 FY14 ($1,593) Budget ($1,253) ($1,756) ($1,926) ($1,593) Gap ( ( ( Use Free $1,253 $1,500 Cash I I Cuts from none ($256) or 0% Oper. -0.5% Budgets Reserves $6,284 $4,784 left I or 8.7% or 6.6% 3 Financial Forum January 26, 2011 In 000s FY11 FYI 2 I FY13 ( ( I FY14 Budget ($1,253) ($1,756) ($1,926) ($1,593) Gap Use Free $1,253 $1,500 $1,000 $500 ( Cash 1 1 Cuts from none ($256) or ($926) or ($1,093) or 0%Oper. -0.5% -2.0% -2.4% Budgets e serves ft Q I or 8.7% I or 686% I or 5.3% I or 4.6% Financial Forum January 26, 2011 • Municipal Government FY12 budget presentation • School & Facilities FY12 budget presentation Financial Forum January 26, 2011 FY12 Budget Summary Shortfall vs. Level Service (least likely outcome) Schools Town Combined (Total) (Operating) If Level -$1.0 mil. -$0.5 mil. -$1.5 mil. Funding (-2.7%) (-3.4%) (less likely) Reduced 41.4 mil. -$0.6 mil. -$2.0 mil. 0.5% (most (-3.4%) (-3.9%) likely) If no Free 1 1-$3.5 mil. Cash used Financial Forum January 26, 2011 Budget Summary: Scenarios Reducfon Reducion tom from Municipal Government Level Level Operafng Budgets Amount Service Service Level Service (least likely) $ 15,312,659 Level Funded (less likely) $ 14,795,831 3.4% $ 516,828 Reduced 0.5% (most likely) $ 14,713,692 3.9% $ 598,967 4 Financial Forum January 26, 2011 FY12 Budget: All Depts. Reduced 0.5% (Was -1.75%; lower energy & Sped costs as of Dec. '10) FYI I Town AdminW-bon 373,646 371,554 -0.5% Accounting 157,320 156,439 -0.5% Finance 1,644,210 1,635,002 -0.5% Community Services 961,572 956,187 -0.5% UbMy 1,229,678 1,222,792 -05% Pubic Works 2,681,824 2,666,816 -0.5% Pubic Safety Police 3,716,421 3,695,609 -0.5% Dispatch 447,488 444,982 -0.5% Fie 3,583,672 3,563,603 -0.5% 14,795,831 14,712,974 -0.5% Financial Forum January 26, 2011 FY12 Budget: Keep Public Safety `whole' & Reduce all other Departments by 3.9% (Was -6.4%; lower energy & Sped costs as of Dec. '10) FYI 1 FY12 Town Administration 373,646 359,074 -3.9% Accounting 157,320 151,185 -3.9% Finance 1,844,210 1,580,086 -3.9% Community Services 961,572 924,071 -3.9% Library 1,229,678 1,181,721 -3.9% Pudic Works 2,681,824 2.577,233 -3.9% Pubrrc Sarety Police 3,716,421 3,795,650 2.1% Dispatch 447,488 423,544 -5.4% Fire 3,583,672 3.716.872 3.7% 14,795,831 14,709,434 -0.6% Financial Forum January 26, 2011 FY12 Budget: All Depts. Reduced 0.5% • Projected layoffs of three (3) police officers • Projected layoffs of three (3) firefighters Difficult to accurately project Overtime for Public Safety • Possible firefighting equipment idle at times CONCLUSION: Unacceptable choice for Town Financial Forum January 26, 2011 FY12 Budget: Keep Public Safety Whole' & Reduce ail other Departments by 3.9% • Projected loss of library hours Projected loss of key DPW mechanic position • Nearly impossible to reduce small departments (Town Administration & Accounting) CONCLUSION: Unacceptable choice for Town 5 Financial Forum January 26, 2011 Guiding Principles - Sustainable & Realistic - Retain strong financial position - Deal with employees equitably - Recognize "common practice' in addition to "best practice' - Focus on work production and direct customer service - Simplify/strea(nline regulations, administrative processes, procedures; Reduce/eliminate regulation that the community does not have the resources to administer - Short and long range efficiencies, regional opportunities, organizational changes, outsourcing of services Financial Forum January 26, 2011 FY12 Budget: Town Manager Budget Focus on Core & Customer Services ry11 FY12 Tam Adminetabw 373,646 366,791 4.8% Accounting 157,320 158,079 05% Pounce 1,644,210 1,552,376 -5.6% Community benrioes 961572 654,958 -11.1% Library 1,229,678 1,223,530 -05% Public Works 2,681,824 2,616,284 -2.4% Pubic Ss" Poise 3,716,421 3,797,615. 22% Dspettdr 447,488 423,544 -5.4% Fsa 3,583,672 3,716,872 3.7% 14,7%,631 14,711,369 .0.6% Financial Forum January 26, 2011 Guiding Principles (continued) - Partner with residents and property owners to accomplish important municipal functions - Preserve Public Health/Public Safety services at a high level - Prioritize Education - Maintain appropriate services to assist those in need - Maintain ability to emerge from the current economic circumstances in a strong position (Economic Development) 1• ~ Financial Forum January 26, 2011 FY12 Town Manager Budget Reductions versus Level Service: $602,610 Wages - $480,043 (-3.6%) - Reduce salary increases $86,037 - Eliminate positions/reduce hours $394,006 • Expenses - $122,667 (-6.5%) - Finance Dept. $59,400 (Banking $29k & Technology $23k) - Public Safety $22,780 (many small changes) - Library $22,004 (Materials $17k, at 14.1 % of total) 6 Staffinq Levels FY12 Town Manager Budget: Total Budgets FY 2007 FY2008 FY2009 FY2010 FY2011 FY2012 5-y-, TOWN ADMINISTRATION 2.50. 2.50 2.50 2.40 2.40 2.32 •7.2% COMMUNITY SERVICES 16.40 18.20 1920 1750 1890 14.93 4.9% ACCOUNTING 2.50 2.50 250 2.50 2.50 245 -2.0% FINANCE 18.60 18.40 18.30 1960 19.80 19.00 2.2% PUBLIC SAFETY 98.80 99.80 101 80 101.80 101.80 101 40 2.6% PUBLIC WORKS 43.50 43.50 43.50 4300 43.00 4200 3.4% LIBRARY 19.70 19.70 19.70 19.70 19.70 1970 0.0% TOTAL 202.00 204.60 207.50 206.50 205.90 201.80 -0.1% 1.3% 1.4% -0.5% .0.3% .2.0% Regionalization Conservation 6 e ~ ggyp+ee c m o~ r x h 3 3 Q Apedmrmu* 1.0 05 1.0 0.4 0.5 1.0 Qz 1.0 AssigagAgenVAdmiliMbi 0.5 1.0 0.19 Fetl Ir 1.0 013 Cleri alAssstra to 0.4 05 1.0 CA 01 TOTAL 2.5 U 0.0 3.0 09 QS 04 2A 11 11 Regionalization • Make a grant application to the State to develop a fully consolidated Public Health District with other community (ies) • Secure another community or communities to partner with Reading on; - tax assessment, - plumbing/gas inspection, wiring inspection, - conservation administration, - elder/human services administration, - public health administration Regionalization 9derMuman c a ~ ~ B e o Z _ SeMCes m o i x y 3 Q 4dminsha(6 miew 1.0 1.0 to 1.0 1.0 0.8 1.0 1.0 ox to 4ssrsll mpm Coord. 0.4 1.0 0.8 1.0 0.3 1.0 0.3 0.9 0.9 SDCiWWlrker 1.0 1.0 015 1.0 WwAkmte 1.0 0.13 0.5 DimadlVlorker 1.3 0.1 0.4 0.9 034 hn Driver 21 0.8 0.4 1.0 1.0 1.0 0.79 0.9 Cl rbiAssdw 1_0 1_0 L_5 15 1_0 0_4 0_5 1_0 0.l6 0_5 TOTAL 5.9 3.8 2.8 4.5 3.0 1.5 3.9 6.2 3.9 4.8 7 Reaionalization a a 3 a° a E 3 Public Health ~ ai o i r h ~ 3 Q ~ DiredorlAdmrrshaiat 1.0 1.0 1.0 1.0 1.0 1.0 0.75 1.0 Aged 1.0 1.0 1.0 0.38 EmFdmental Engineer 1.0 0.13 rspedal5ed Bran 1.8 1.0 1,0 0.48 1.1 Nurse 1.0 0.7 0.7 0.5 1.0 0.49 0.8 dAssitra 1.9 1.5 1.0 1.0 1.0 0.OD D.8 TOTAL . 5.9 20 SO 3.7 2.0 1.5 0.0 4.0 51 3.7 t: t• FYI 2 Town Manager Budget Department Review: Finance Reduce clerical hours in total • Eliminate seasonal appraiser position • Re-arrange staff to focus on customer contact Reduce professional development to essential activities • Implement staff suggestion to bring lock-box expense in-house • Reduce postage (use new mass communications system) • Reduce technology expenses - shift focus from preventative to reactive repairs & slow PC replacements from 3yr to 4yr cycle FYI 2 Town Manager Budget Department Review: Administration • Eliminate 15hr/week Administrative Secretary position • Share Community Services Administrative Assistant (12hrstweek) to complete essential functions of eliminated position Department Review: Accounting Reduce clerical hours (shift to Finance department) Reduce Overtime (emphasize 'comp' time) • Reduce professional development to essential activities FYI 2 Town Manager Budget Department Review: Public Safety - Police • Workload for department is increasing - budget keeps FTEs • Abide by existing negotiated contracts for both Police unions • Overtime increased 12%, offset by other discretionary wages • Reduce professional development (training) • Reduce various expenses Department Review: Public Safety - Dispatch Reduce PT FTEs slightly • Overtime increased by $3,200 - has been stable for years • Reduce professional development (training) • Recognize full value of State Grant • Reduce various expenses 8 1111111111116 MEN FYI 2 Town Manager Budget Department Review: Public Safety - Fire/EMS • Workload for department is increasing - budget keeps FTEs • Abide by existing negotiated contracts for Fire union Overtime increased by 20% to reflect expected actual costs if fully staffed - has been underfunded for a few years Reduce various expenses 1111111111116 INNIN FYI 2 Town Manager Budget Department Review: Community Services • Regionalize several functions (-1.7 FTEs) • Eliminate Permits Coordinator Share support staff with Town Administration • Add clerical position if needed for customer service • Reduce professional development to essential activities • Reduce other expenses as possible Department Review: Library • Close the library 13 Saturdays in June, July & August Eliminate some pages from Circulation division and Children's Services • . Further reduce support positions by 2.5% in hours • Reduce the materials budget - other resources available FYI 2 Town Manager Budget Department Review: Public Works • Move one engineer from the general fund into the storm water fund • Eliminate one seasonal Parks employee • Reduce Overtime to reflect bistorical patterns Reduce professional development to essential activities • Increase funding for internal & external equipment repair Enterprise Funds Storm Water-$40/SF home; future capitalldebt projects (river cleanups) • Water -MWRA interest-free debt 1 year sooner than ideal Sewer - big capital projects on the horizon • MWRA rates - assumed at 2.5% for both water and sewer. 'tat FYI 2 Town Manager Budget Capital & Debt • Debt service for Green Repairs in progress inside tax levy; • Library project impact outside tax levy (debt exclusion) • Balanced CIP versus expected funding for the next few years • Funding for Capital and Debt is 5% per FINCOM policy, PLUS $300,000 from performance contractinglenergy savings Employee Benefits & Miscellaneous Health insurance - unknown Health Insurance enrollment has slowed • Pension -up 4.5% to makeup for prior losses 9 Additional proposed actions: Legislative Action • Rescind the Reading Wetland Bylaw - state law provides protection, and administering the state law and the local law is time consuming, redundant, and confusing to customers Roll back the Historical Demolition Delay Bylaw to 6 months • Amend General Bylaw at the Annual Town Meeting requiring property owners to clear their own sidewalks of snow and ice Amend the Charter to appoint the Board of Assessors, and have the Town Manager appoint the Assessment staff Amend Zoning bylaws and/or CPDC regulations to limit and streamline Site Plan Review requirements. • Amend the Zoning Map and Zoning Bylaw to have zoning district boundaries follow property lines as closely as practical Adopt 431) expedited permit for the industrial areas off of Ash Street behind the RMLD. Financial Forum January 26, 2011 Past Financial Forums Suggestions: Town • Regionalize Health, Conservation & Elder/Human Services Administrators • Reduce hours of seasonal assessor (eliminate) • Reduce hours of seasonal DPW (eliminate one) • Eliminate Permits Coordinator • Reduce hours of staff where feasible (Finance & Town Mgr. office) • Reduce professional development • Reduce library materials budget • Slow down PC replacement cycle • Increase broad use of technology • Do not sacrifice customer service Additional proposed actions: Administrative Action Implement the new CAMA system in the Assessors office ASAP, except that if regionalization of the Assessment function is feasible, delay this process until a partner can be attained • Complete the procurement process for the Licensing & Permitting software and necessary hardware Establish a policy regarding the responsibilities of the Trust Fund Commissioners, and delegate to the Division of Elder/Human Services the administration (not the fiduciary management) of the Hospital Trust Funds Establish a policy of "carry in - carry ouP for rubbish in parks, and school grounds. Financial Forum January 26, 2011 • School & Facilities FY12 budget presentation 10 • z Consecutive years of level funding resulting in significant budget cuts (z8.o FTE) • Federal Stimulus funding ending ("funding cliff") • FYtz State Budget facing z billion dollar structural deficit • Circuit Breaker down from 75% to 4o% reimbursement • Unknown Impact of State Aid and Health Insurance • Dwindling Town Cash Reserves Over the Next Few Years • 5 Collective Bargaining Agreements to be Negotiated • Substitute Teacher, Bus Transportation Contracts to be Re-Bid • Unknown Kindergarten Enrollment Challenges in Developing FY12 Budget 0 Overarching goal: To preserve the integrity, stability, quality, and culture of our school district ✓ Protect low class sizes (18-24 in grades K-z where possible ✓ Preserve the middle school interdisciplinary model ✓ Continue to support zr" Century learning initiatives throughout the district ✓ Sustain our PreK-iz technology infrastructure ✓ Maintain our school facilities while controlling the long term cost ofoperating those facilities ✓ Avoid elimination of any regular day programs (e.g. art, music, physical education, foreign language, etc.) District Priorities When Developing Scenarios • High Class Sizes (24-26) in,some Grade 3-5 Classes • High Class Sizes (28) in Grade 6 • High Class Sizes (28/29) in Grade 7 and 8 at Coolidge • High Class Sizes (28-32) in some High School Course sections • Reduced secretarial and paraeducator support in school offices and RMHS library • Reduced paraeducator classroom support • Increased need for social and emotional support services in district • Need for additional technology support Challenges We Are Currently Facing Nio - u: State slashes circuit breaker funding A usl Actual Actual I Mtki"ted Circuit Breaker $7,859,828 $936.376 $693,000 $693,000 Offset ii Revenue Lost I I ($923,452) I ($243,376) I - 11 Kindergarten Tuition - $4.000 S4.000 S4." 4.896 Athletics User Fee S85 s175 St75 5-.-% Bus Fee ZS- $280 $365 30.3% DramaFee I 585 I S100 I A00 I 17.696 Band Fee I So I so I St75 New HS Activity Fee + So I So Stoo I New MS Activity Fee I So I so 55o I New School department raises or implements new fees to bridge gaps • Teacher Compensation and Benefits (si.6 m) • In-District Special Education Programs (S]5oK) • Out-of-District Tuitions (So.Sm) • Adaptive Technology and Equipment (siooK) • Tutor Support (SBoK) • Professional Development (StooK) • Instructional Technology (Stool() • Networking and Infrastructure (S30cK) 75% ofARRA grants fund "recurring" expenses 1 Yo9 974,z64 F01 FY1o I 654,u9 I 576,326 FYu I 340,678 I 582,805 I Total I i,969,o6i ! 1,159,131 Grand Total: $3,128,192 American Reinvestment and Recovery Act (ARRA) Funding serves as education "bailout" Fiscal , Reductions Required Year - FY1o $1,452,000 FYu $1,199,500 Total 1 $2,651:500 Despite fee increases and ARRA funding, school budget still reduced by $2.7 million over last two years 12 • To Teachers 918.1 Paraprofessionals •>,.z Secretaries • 1.0 Custodian • 1.0 Administrator Mo - Mi: Personnel cuts reduce school department workforce by 5% • Eliminate i.o FTE Special Education Secretary • Eliminate 0.5 FTE Maintenance/Custodial Staff • Cut per pupil funding by sioo,ooo • Reduce Administrator Salaries by Szo,ooo • Eliminate the after-school fitness center hours at the High School • Reduce employee salary increases by almost $700,000 To get from Level Service to Level -unded Budget we had to FY12 Budget Scenarios Level Service{least likeq37,,39Wo,5V76 Lev el Funded (less likely) 136,390.308 ! -2.7% I si.ooo,z68 Reduced o.5% (most likely) 136,oo4.823 I -3.7% j $1,385-753 • Eliminate Instructional Specialist • Cut athletics by $40, 000 or raise user fees to raise the equivalent amount • Eliminate 6.3 FTE Regular Education Paraeducators • Eliminate 3.7 FTE Teachers To get from Level Funded to 0.5% educed Budget we had to 13