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2012-12-04 Board of Selectmen Packet
�o�N OFAFq�'� Town of Reading 16 Lowell Street Reading, MA 01867 -2685 639'lNCOFlQ0 , FAX: (781) 942 -9071 Email: town manager @ci. read ing.mams TOWN MANAGER Website: www. readingma.gov (781) 942 -9043 MEMORANDUM TO: Board of Selectmen FROM: Peter I. Hechenbleikner DATE: November 29, 2012 RE: Agenda — December 4, 2012 5a) Jacob Westerman, an Eagle Scout candidate, has done a project under the auspices of the Reading Fire Department and I thought the Board of Selectmen would be interested in a presentation. 5b) Steven Sadwick, MAPC "representative from Reading, will be in to give the Board an update on MAPC activities. 5c) The Council on Aging has a requested a change of name for the Senior Center to the Pleasant Street Center. This request should be considered by the Board of Selectmen and if they agree then approve. 5d) The Sturges Park ad hoc Committee has been working diligently on the Master Plan. Their charter expires December 31, 2012. Although they asked for a 30 day extension I would suggest extending the term to February 28, 2013, giving us time to get this matter on the Selectmen's agenda in February. 5e) The Parking, Traffic and Transportation Task Force has reviewed a resident request to modify the traffic pattern at the Barrows School. The PTTTF recommends the changes as proposed. Additionally, the PTTF had considered and recommend some regulatory changes on California and Indiana Roads in the Joshua Eaton district, but in doing research found that the Board had approved some restrictions in 2007 but they had never been posted. Based" on that, we took this matter off the agenda' (although it was included in the legal notice). Since then, members of the PTTTF have reconsidered and we would like to include this matter on an agenda later in December. 5f) Ristorante Pavarotti has requested a change of manager. This requires a hearing, although it doesn't require any public notice. 5g) I liked to review a proposal to join a Veteran's District which includes Melrose, Stoneham and Wakefield. We are under direction from the State Department of Veterans Affairs to either join a district or increase the hours of our VSO to full time. A full time VSO for Reading for the existing Veteran's Services Officer is not practical. The district makes a lot of sense in terms of maintaining our current VSO and being able to take advantage of regional opportunities. 5h) Enclosed in your packet is a list of early openings and one 24 hour opening. The Board has not required hearings on these renewals in the past. We would recommend approval of all of these. 5i) I'd like to give the Board a five minute overview on goals for 2012. Additionally, staff is working on 2013 goals for presentation and discussion with the Board of Selectmen on January Stn November 26, 2012 TOWN OF READING 16 LOWELL STREET READING, MA 01867 -2693 Mr. Peter Hechenbleikner, Town Manager Mr. Robert LeLacheur, Assistant Town Manager Reading Town Hall 16 Lowell Street Reading, MA 01867 -2693 Dear Messrs. Hechenbleikner & LeLacheur, BOARD OF ASSESSORS TEL.: 781- 942 -9027 FAX: 781- 942 -9037 Due to a calculation on my part, I used an incorrect levy amount to determine the figures presented in my classification hearing on November 20th. Basically I did not include sufficient levy funding for all debt exclusion amounts. I am profoundly sorry for committing this clerical error. The proper tax levy amount should have been $55,093,634 and not $53,062,973 which is a difference of $2,030,661. While the Minimum Residential Factor selected at the hearing will remain the same, the tax rate will be $14.85 and not $14.39 as I previously stated. As a result, the changes to the average single family and commercial tax bills are listed below. Despite my error, we are extremely fortunate that Town Accountant Ms. Sharon Angstrom discovered this discrepancy before final submittal to the state's Department of Revenue. Gentlemen, please do advise as to whom you would like me to notify of this error and I will be correcting the classification guide online as soon as is practical. Sincerely, Victor P. Santaniello, MAA Assessor vs Valuation Tax Rate Est Tax Bill % c Single Family $432,300 $14.85 $6,420 2.06% Commercial $1,507,856 $14.85 $22,392 1.22% Despite my error, we are extremely fortunate that Town Accountant Ms. Sharon Angstrom discovered this discrepancy before final submittal to the state's Department of Revenue. Gentlemen, please do advise as to whom you would like me to notify of this error and I will be correcting the classification guide online as soon as is practical. Sincerely, Victor P. Santaniello, MAA Assessor vs a� LOCAL ELECTION AND TOWN MEETING CALENDAR - 2013 Year Election / Town Meeting Warrant Closes Last Day to Register to Important Dates / School Vote / File Nomination Papers Religious Holy Days Vacation 2013 Local Election April 2 February 26 File - February 12 April 15 -19 Withdraw - February 28 Passover -March 26 Register -March 13 Good Friday -March 29 Easter -March 31 Annual Town Meeting April 22 February 26 April 25 Patriots' Day -April 15 April 29 May 2 Subsequent Town Meeting November 12 September 24 Veterans Day - November 11 November 14 Thanksgiving - November 28 November 18 November 21 n Page 5 Updated November 15, 2011 S' 1VE: "''IC.r pry LiTHV r' M 'it.Y November 15, 2012 Mr. Peter 1. Hechenbleikner Town Manager Town of Reading 16 Lowell Street Reading, MA 01867 Dear Mr. Hechenbleikner, rJ 0 i `i v Congratulations! It is my pleasure to inform you that the Massachusetts Department of Environmental Protection (MassDEP) has awarded the Town of Reading a Sustainable Materials Recovery Program Municipal Grant. The Town of Reading will receive up to $1,250 for a Targeted Small Scale Initiative. The Sustainable Materials Recovery Program (SMRP) was created under 310 CMR 19.300 -303 and the Green Communities Act, which directs a portion of the proceeds from the sale of Waste Energy Certificates to recycling programs approved by MassDEP. The SMRP solicitation, issued April 10, 2012, offered funding to cities, towns and regional entities - as well as certain non -profit organizations that provide services to them - for recycling, composting, reuse and source reduction activities that will increase diversion of municipal solid waste and household hazardous waste from disposal. MassDEP received applications from 140 municipalities, regional groups and non - profits. With $4.95 million in requested funds, the evaluation and award process was extremely competitive. The terms and conditions of your grant are outlined in the attached document, which contains key dates and deadlines specific to your award. This information has also been provided to the municipal recycling contact copied below. Should you have any questions, please call Tina Klein at (617) 292 -5704. Thank you for your commitment to advancing recycling and waste reduction in Massachusetts. Together our efforts will reduce greenhouse gas emissions, conserve natural resources and save energy, while also supporting jobs and reducing disposal costs for waste generators and municipalities. Sincerely, Kenneth L. Kimmell Commissioner cc: Michael O'Halloran, Admin. Asst. This information is available in alternate format. Cali Michelle Waters- Ekanem, Diversity Director, at 617- 292 -5751. TDD# 1 -866- 539.7622 or 1- 617 -574 -6868 MassDEP Website. wwr w. mass.gov.'dep Printed on Recycled Paper c3 1�— Massachusetts Department of Environmental Protection Bureau of Waste Prevention Sustainable Materials Recovery Program Checklist for Small -Scale Initiatives Grant Award Name of Municipality: Instructions: :) Note the following deadlines and requirements for this grant. :D Complete Section 6 of the Grant Agreement (enclosed with award letter and sent to your municipal Recycling Contact) and return a signed original to Tina Klein, MassDEP no later than Feb. 1, 2013. :) Expend funds as specified in your Grant Agreement. Z Submit an invoice to MassDEP, for reimbursement of grant expenditures. All funds must be'sp6nt'and invoices received by MassDEP by June 30, 2013: STEP ONE: Use of Grant Funds Section 6 of the enclosed Grant Agreement requests information on how your municipality intends to spend its Small Scale Initiative grant funds. Please select one of the two options listed in the Grant Agreement. If you select option 2, you must contact Tina Klein (contact info below) to obtain approval for the proposed use of funds, prior to returning the Grant Agreement. STEP TWO: Grant Agreement The Grant Agreement must be signed by one of the individuals listed on page 1 of the Authorized Signatory Listing form, which your municipality filed with MassDEP. For reference, a copy of your Authorized Signatory Listing has been sent to your municipal Recycling Contact. Return the signed original Grant. Agreement to the address listed .below, no later than Februory 1, 2013. Contact Tina Klein with any questions: 617 - 292 -5704 or Tina. Klein @state. ma. us Return completed documents to: Tina Klein MassDEP, Consumer Programs One Winter Street, 7th Floor Boston, MA 02108 Checklist for Small -Scale Initiatives Grant Award Page 1 of 1 I C' '1 Schena, Paula From: Paula Schena <paulaschena @hotmail.com> Sent: Sunday, October 21, 2012 1:22 PM To: Schena, Paula Subject: FW: Name Change for Sr. Center > From: phechenbleiknerC &ci. read ing. ma. us > To: ap ulaschena hotmail.com > Subject: Fwd: Name Change for Sr. Center > Date: Tue, 16 Oct 2012 16:40:34 +0000 > Please put this on the BO'S agenda at a meeting in December • Sent from my iPhone • Pete > Begin forwarded message: • From: "Burns, Jane" <jburns('Pci. reading. ma. us< mailto:jburns @ci. reading. ma. us>> • Date: October 16, 2012, 10:20:20 AM EDT • To: "Hechenbleikner, Peter" <phechenbleiknerCcbci. reading. ma. us< mai Ito: phechenbleikner @ci. read ing. ma. us>> • Subject: Name Change for Sr. Center • Peter, • The COA voted unanimously last night to change the name of the Sr. Center to the Pleasant Street Center. They have requested the Selectmen approve this name change. > Jane • Jane Burns • Interim Elder /Human Services Administrator • Town of Reading • 16 Lowell St • Reading, MA 01867 • Phone: 781 - 942 -6658 • Fax: 781 - 942 -9071 • email: jburnsPci.reading.ma.us<mailto burns((a�ci.reading.ma.us> sc,, Hechenbleikner, Peter From: Feudo, John Sent: Tuesday, November 27, 2012 2:58 PM To: Hechenbleikner, Peter Cc: Bonazoli, James Subject: Sturges Park Master Plan As we discussed earlier, the Sturges Park Committee would like a brief extension until the end of Jan 2013. Our timeline: 12/11 Public Hearing with the Recreation Committee 1/3 Final plan /Administrative Clean up (Minutes /Written component) 1/8 or 1/15 Board of Selectmen Presentation and adoption (unless a second PH is needed) I don't believe there is anything controversial on the plan that will create any ground swells. John John A. Feudo Recreation Administrator Town of Reading Office: 781-942-9075 Fax: 781 -9 2- 441 ifeudo ci.reading.ma.us ',s', : www.readingma.gov /recreation = ase note r;ew -i kivn IIall Hours effective June 7, 010:J"a onday, Wednesd v and Thursday- 7:30 C`3:3 Please let us know how we are doing - fill out our brief customer service survey at http://readingma- survey.virtualtownhall. net /survey /sid /ccc2fO35993bd3cO/ sd LEGAL NOTICE TOWN OF READING NOTICE OF PUBLIC HEARING To the Inhabitants of the Town of Reading: Please take notice that the Board of Selectmen of the Town of Reading will hold public hear- ings on Tuesday, 'December 4, 2012 in the Selectmen's 'Meeting Room, 1.6 Lowell Street, Reading, Massachusetts on: 1ng a is ions = - of- C- aiiiarnra�oad- . - Shelby Road at Arcadia - do-not enter: 730 - 8:30 a.m. and 2:30 - 3 :30 p.m.; M -F; .September 1 - J6ne 30 8:20 p.m: A copy of the proposed doc- uments regarding these topics are available in the Town Manager's office, 16 Lowell Street, Reading, MA, M -W- Thurs from 7:30' a.m. - 5 :30 p.m., Tues from '7:30 a.m. - 7:00 p.m. and is attached to the hearing notice on the website at www.readingma.gov All interested parties are invited to attend the heating, or may submit their comments in writing or by email prior to 6:00 p.m. on December 4, 2012 to townmanager@ci.reading.ma.0 _ s By order of Peter I. Hechenbleikner Town Manager 11/27 I.F.t31I1D ENisting IN) Not Ejoer 7:30 -8:30 & 2 :30 — 3:30 Mon 111ru Fri Sept I v —June 30 "' i _cisting No i'tt rid ng .anytime !gusting Drop Off Only 7;30 — 8:30:1\1 Proposed Crosswalk Proposed IN) Not Inter 7:30 -8 :30 & 2;30 - -3:30 ,Ion thru Fri Sept Iu —June 301" Shelby Road Narrative: The Reading Police Department was approached by an area resident and Town Meeting Member, Mr. Bob Lynch, who stated that during school drop off and pick up times Shelby Road narrows to one lane of traffic and it becomes difficult to see the numerous school children stepping into and out of their vehicles. Mr. Lynch proposed that the situation could be resolved if the Town were to adopt the following regulation for Shelby Road at the intersection with Arcadia Avenue: "DO NOT ENTER 7:30 -8:30 AM & 2:30 -3:30 PM, MONDAY THRU FRIDAY, SEPTEMBER 1 ST THRU JUNE 30TH." The proposed regulation would create a time -based Do Not Enter restriction and force school traffic down Arcadia Avenue, left onto Munroe Avenue, up Garrett Road and left onto Shelby Road. In theory, the proposed regulation would not prevent Shelby Road from narrowing down to one lane, but it would force all traffic in the same direction thereby solving the problem 'of temporary obstruction. Mr. Lynch also proposed that the Town add two additional crosswalks in the following locations: (1) connecting the southerly side of Stewart Road to the westerly side of Shelby Road and (2) connecting the easterly and westerly sides of Munroe Avenue near the intersection of Arnold Avenue. In response to the above stated concerns, the Police Department's Safety Officer Justin Martel conducted several observations of school pick up and drop off patterns, solicited feedback from Principal Karen Callan, examined existing regulations and brought the matter up for review with the Parking Traffic Transportation Task Force. Ultimately, the Do Not, Enter regulation and the crosswalk on Shelby Road were reviewed favorably, but the crosswalk on Munroe Avenue was still in question. 5�3 i along line to 11 Use AveryO Template S1600 FeW Paper - expwe Pop-up EdgeT. A' i Kenneth M. Lafferty Tracey Lafferty 35 Stewart Road. Reading MA 01867 Stephen G. Zerfas Julie R. Zerfas 3 Stewart Road Reading MA 01867 Norbert A. Wels Anges R. Wels 11 Stewart Road Reading MA 01867 Robert Emmons Ellen Emmons 19 Stewart Road Reading MA 01867 Paul D. Teague Jeanne M. Teague 25 Stewart Road Reading MA 01867 Elizabeth M. McLaughlin Michael H. McLaughlin 32 Shelby Road Reading MA 01867 Robert R. Lynch Maureen E Lynch 24 Shelby Road Reading MA 01867 David P. O'Connor Lisa O'Connor 18 Shelby Road Reading MA 01867 . Marion H. Olena 4 Garrett Road Reading MA 01867 Richard J. Snydeman Tressa R. Snydeman 12 Garrett Road Reading MA 01867 Thomas J. Parr Mary M. Parr 22 Garrett Road Reading MA 01867 Timothy R. Daly Margaret C. Daly 19 Garrett Rd Reading MA 01867 Robert C. Dolber Katherine C. Dolber 8 Munore Ave Reading MA 01867 Priscilla Walcott Trustee PW Realty Trust 16 Munore Ave Reading MA 01867 Scott Sewall Jennifer Sewall 7 Munore Ave Reading MA 01867 Jamie W. Lanzo Sarah F. Lanzo 15 Munore Ave Reading MA 01867 Jay M. Carciero Kim M. Carciero 52 Munore Ave Reading MA 01867 Steven P Maffeo Lorraine M. Maffeo 15 Arnold Ave Reading MA 01867 Greg F. Selvitelli Maria Scripo Selvitelli 25 Arnold Ave Reading MA 01867 Vyvyan M. Low Edwin B Low 37 Arnold Ave Reading MA 01867 John H. Powell Grace E. Powell 40 Arnold Ave Reading MA 01867 Alan Schofield Anne M. Schofield 30 Arnold Ave Reading MA 01867 William E. Ahlert Jenean M. Ahlert 22 Arnold Ave Reading MA 01867 Joseph Robert Gennari Leslie Gennari 14 Arnold Ave Reading MA 01867 Joseph A. Flaherty Jr. Carol J. Oliver Stephen A McGregor 10 Shelby Road 35 Munore Ave Linda C McGregor 6 Arnold Ave Reading MA 01867 Reading MA 01867 Reading MA 01867 Michael W. Eddy William D. Smith James A. Mellen Cathy M. Eddy Elaine Cesare -Smith C/O Joan L. Hooper 4 Shelby Road 45 Munore Ave P.O Box 436 Reading MA 01867 Reading MA 0187 Green Harbor MA 02041 kiquettes faciles a peter Utilisez le abarit AVERY® 5160® 9 Repliez a la hachure afin de ; Sens de reaeler le rel9c`rd Po u ' t chamament Pop -u 1 www.avery.com 1- Z10-GO -AVERY " r John J. Falkenstorm David N. Diver George S. Harlan Kathleen A. Falkenstorm 83 Arcadia Ave Charlotte P. Harlan 114 Arcadia Ave Reading MA 01867 69 Arcadia Ave Reading MA 01867 Reading MA 01867 David J. Raucci Steven Zolondick Jeanne M. Selfridge Lisa M. Raucci Carol Zolondick Paul J. Guazzaloca 117 Arcadia Ave 77 Arcadia Ave 61 Arcadia Ave Reading MA 01867 Reading MA 01867 Reading MA 01867 Tammi J. McRae David Freeman Richard B. Cohen Salvatore Magazzu 56 Arcadia Ave Virginia A. Cohen 105 Arcadia Ave Reading MA 01867 48 Arcadia Ave Reading MA 01867 Reading MA 01867 Rodney J. Chandler John F. McKearney III Kristen M. Johansson Susan N. Chandler Patricia Anne McKearney Erik K. Hagstrom 97 Arcadia Ave. 62 Arcadia Ave 53 Arcadia Ave Reading MA 01867 Reading MA 01867 Reading MA 01867 James J. Regan Robert E. Lautzenheiser Donald M. Ranere Lee A. Regan Dorothy M. Lautzenheiser Carolyn M. Ranere 43 Arcadia Ave 35 Arcadia Ave 74 Edgemont Ave Reading NIA 01867 Reading MA 01867 Reading MA 01867 Michael P. Fahey Jennifer L. Fahey 27 Arcadia Ave Reading MA 01867 ftiquettes faciles a peter ; ® RepHez a la hachure afin de ; www.averycom ; Utilisez le gabarit AVERY® 51600 i charaement reviler le Hurd Pap -upw 1- 8130 -Gtr -AVERY 1 Alcoholic Beverages Control Commission 239 Causeway Street i Boston, MA 02114 www.mass.gov/ahcc RETAIL ALCOHOLIC BEVERAGES LICENSE APPLICATION MONETARY TRANSMITTAL FORM LICENSING AUTHORITY. ECRT CODE: RETA CHECK PAYABLE TO ABCC OR COMMONWEALTH OF MA: $200.00 (CHECK MUST DENOTE THE NAME OF THE LICENSEE CORPORATION, LLC, PARTNERSHIP, OR INDIVIDUAL) CHECK NUMBER IF USED EPAY, CONFIRMATION NUMBER A.B.C.C. LICENSE NUMBER (IF AN EXISTING LICENSEE, CAN BE OBTAINED FROM THE CITY) 01600030 LICENSEE NAME Ristorante Pavarotti ADDRESS 01 Main St CITY/TOWN eadin TRANSACTION TYPE (Please check all relevant transactions- rl Alteration of Licensed Premises ® Cordials /Liqueurs Permit 0 Change Corporate Name ® Change of License Type Change of Location ©X Change of Manager ® Other ® Issuance of Stock STATE ZIP CODE 1867 New Officer /Director 0 Transfer of License New Stockholder r! Transfer of Stock © Management/Operating Agreement 0 Pledge of Stock ® More than (3) §15 0 Pledge of License ® New License M Seasonal to Annual ® Wine & Malt to All Alcohol ® 6 -Day to 7 -Day License LICENSING THE LOCAL AUTHORITY MAIL THIS TRANSMITTAL #.. COMPLETED APPLICATION, AND SUPPORTING ALCOHOLIC BEVERAGES CONTROL COMMISSION P. O. BOX 3396 BOSTON, MA 02241 -3396 '5F1 I-at, = r 01600030 ABCC License Number Alcoholic Beverages Control Commission 239 Causeway Street Boston, MA 02114 www.mass.gov/ahcc PETITION FOR CHANGE OF LICENSE 2012 NOV 28 PM 4: 110 Reading City/Town The licensee istorante Pavarotti respectfully petitions the Licensing Authorities to approve the following transactions: ®X Change of Manager ® Alteration of Premises 1l Pledge of License /Stock ® Cordial & Liqueurs ® Change of Corporate Name /DBA ® Change of Location ® Change of License Type ( §12 ONLY, e.g. "club" to "restaurant') ®X Change of Manager Last- Approved Manager: ebecca Yenowskas Requested New Manager: atherine Dao Pledge of License /Stock Loan Principal Amount: $ Interest Rate: Payment Term: Lender: ® Change of Corporate Name /DBA Last - Approved Corporate Name /DBA: Requested New Corporate Name /DBA: Change of License Type Last - Approved License Type: Requested New License Type: 17 Alteration of Premises: (must fill out attached financial information form) Description of Alteration: ® Change of Location: (must fill out attached financial information form) Last - Approved Location: Requested New Location: Signature of Licensee Date Signed 11/28/2012 239 Causeway Street Boston, MA 02114 www. mass. eovlabcc PERSONAL INFORMATION FORM Each individual listed in Section 10 of this application must complete this form. LICENSEE INFORMATION: A. Legal Name of Licensee istorante Pavarotti Inc C. Address 01 Main St E. City/Town eadin B. Business Name (dba) istorante Pavarotti D. ABCC License Number 01600030 (If existing licensee) State Zip Code 1867 F. Phone Number of Premise 781 670- 9050 G. EIN of License PERSONAL INFORMATION: A. Individual Name atherine Dao B. Home Phone Number C. Address D. City/Town State Zip Code E. Social Security Number F. Date of Birth G. Place of Employment istorante Pavarotti 3. BACKGROUND INFORMATION: Have you ever been convicted of a state, federal or military crime? Yes No If yes, as part of the application process, the individual must attach an affidavit as to any and all convictions. The affidavit must include the city and state where the charges occurred as well as the disposition of the convictions. FINANCIAL INTEREST: Provide a detailed description of your direct or indirect, beneficial or financial interest in this license. IMPORTA NT ATTACHMENTS (8)= For all cash contributions, attach last (3) months of bank statements for the source(s) of this cash. 'it additional space is needed, please use the last page i hereby swear under the pains and penalties of perjury that the information I have provided in this application is true and accurate: Signature Date 1/28/2012 «sa.visyssa. La. ras ass vv a..visss vs �.vissusss.�svis 239 Causeway Street Boston, CIA 02114 19 www.mass.1aoV1abcc MANAGER APPLICATION All proposed managers are required to complete a Personal Information Form . and attach a copy of the corporate vote authorizing this action and appointing a manager. 1. LICENSEE INFORMATION: Legal Name of Licensee: istorante Pavarotti Inc Business Name (dba): istorante Pavarotti Address: OS Main St City/Town: eadin State: �1A Zip Code: 1867 ABCC License Number: 01600030 Phone Number of Premise: 781 670-9050 (If existing licensee) 2. MANAGER INFORMATION: A. Name: katherine Dao B. Cell Phone Number: C. List the number of hours per week you will spend on the licensed premises: 0 3. CITIZENSHIP INFORMATION: A. Are you a U.S. Citizen: Yes 0 No ® B. Date of Naturalization: C C. Court of Naturalization: (Submit proof of citizenship and /or naturalization such as Voter's Certificate, Birth Certificate or Naturalization Papers) 4. BACKGROUND INFORMATION: A. Do you now, or have you ever, held any direct or indirect, beneficial or financial interest in a license to sell alcoholic beverages? Yes ® No ®X If yes, please describe: B. Have you ever been the Manager of Record of a license to sell alcoholic beverages that has been suspended, revoked or cancelled? Yes © No 0 If yes, please describe: C. Have you ever been the Manager of Record of a license that was issued by this Commission? Yes 17 No If yes, please describe: D. Please list your employment for the past ten years (Dates, Position, Employer, Address and Telephone): I 3/2009- 08/2012 Bartender Crave America Orlando FL 11/2010 - 08/2012 Su ervisor Paris Nails & Spa, Orlando FL 04/2006- 05 /2008Amura R I hereby swear and r the pains hind penalties of perjury that the information I have provided in this application is true and accurate: Signature . , fi l r _ Date 112812021 s Additional Space Please note which question you are using this space for. SFS Special Permits - 2012 24 Hour Permit Reading Shell Station, 87 Walkers Brook Drive Retail Sales before 6:00 a.m. Dunkin Donuts and West Street Mobil, 4 West Street — 5:00 a.m. Starbucks Coffee, 24 Walkers Brook Drive — 5:00 a.m. Starbucks Coffee, 288 Main Street — 5:00 a.m. J.K.'s Market, 212 Main Street — 5:45 a.m. s� 1 \� 1 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated 11-30-12 Shaded blocks represent action items that are completed. Responsible Department Head a� L7 A L7 ti ti��� W U A Finance 11 Implement additional technology — 1 Select Town Accountant 6 -30 -12 2 Limit reliance on non - recurring revenue 6 -30 -12 1a0; °fo 3 Develop a plan to draw down overlay surplus • Master Address databaset41° 1 6 -30 -12 pQ °lo 4 Apply for outside resources • Mass Communications system q p1n 5 Participate in public private partnershipsay • Permits and licensing fl ©ng 6 Implement 90 % a • Integrated Public Safety system10 • Sale of land — Lothrop Road z °�;'' • New technology in public meeting rooms, 9 -30 -12 50% • Sale of land — Pearl Street 95% 9 -30 -12 50% • Use /sale of Oakland Road 12 -31 -12 5% 7 Monitor and Advocate for: • Additional cell sites : Ont�rng • Advertising via billboards 8 Develop a aroaosed OPEB funding mechanism 7 t►t1Q/ Services 9 Train employees on Customer Service policy �, Oriom 10 1 Review and improve web site including electronic customer interaction 25% Operations 11 Implement additional technology — • Assessors CAMA;�00` • Master Address databaset41° • Mass Communications system • Permits and licensing 90 % • Integrated Public Safety system10 °�;'' • New technology in public meeting rooms, 95% 11/28/2012 1 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated 11-30-12 Shaded blocks represent action items that are completed. Responsible Department Head 18 Affordable Housing — • Mawn a L7 L�7 ti ff A W U A U • Peter Sanborn Place 12 Lend iet an operational review of one atie o in t�,o • Johnson Woods phase 2 '' 9 38-42 £limiiiat p - • additional units in downtown as feasible Community Sen,iees Department-, opgopg,... e as goal 13 Apply for Community Innovation Challenge Grant °.�� 1 -31 -12 100',% ; 14 Expand Records Management - access to the public via the web site. y 95% 0n o,in0 '' South Main Street design "best practices" Health and Safety 15 Complete evaluation of regional public safety dispatch 12 -31 -12 50% 16 Develop program to address substance abuse and violence 4 -1 -12 100% 17 Healthy Community model - initial focus on obesity prevention tJrioin 25% Community Development / Sustainabilit 18 Affordable Housing — • Mawn 25% • Peter Sanborn Place 25% • Johnson Woods phase 2 '' 100% • additional units in downtown as feasible opgopg,... • New approach to preserving affordable units (DHCD)� °.�� • Housing Production Plan update 2012 y 95% 19 South Main Street design "best practices" 20 Implement priority downtown parking action items - improve parking F directional signs (Wayfinding project);' • Improve parking directional signs �Y 75% • sharing of private parking spaces; 3- 31- 12100 %,' • expand parking supply; y • bike routes throughout town . " 25% 21 Continue sign enforcement efforts fJii gXr ," 25% 22 Implement gateway sign — Main and South I 1 75% 11/28/2012 2 v\ W 2012 Town Manager's Goals and Action Plan Town of Reading MA U ate (] 11-30-12 Shaded blocks represent action items that are completed. Responsible Department Head -C � w � Implement high priority building projects: • Cemetery Garage a 25% • Library 23 Re -use and /or redevelopment of the properties behind the RMLD % 75% 12 -31 -12 10% 24 Sustainability goals — regional approach,:' „ 10% 3- 31- 12p0 °fo 25 Evaluate creation of a shade tree master plan =� 25% 12 -31 -12 0% Asset Management 26 Implement high priority building projects: • Cemetery Garage 25% • Library F % 75% • DPW Vehicle Maintenance „ 10% • operation, safety /security, and aesthetics of DPW site =� 25% • Killam School 10% 27 Complete the Haverhill Street water main distribution project 95% 28 Evaluate need for and viability of Teen Center 12 -31 -12 0% 29 Add to Town's trail system, including Ipswich River Greenway �,; 61 "o1n " 30 Funding for the West Street project EP 12 -31 -12 75% 31 Bandstand 6 -30 -13 25% 32 Implement 1 time revenue plan with focus on capital i i I i F 1 1 4- 29 -12� t10" /0 11/28/2012 3 2012 Town Manager's Goals and Action Plan Town of Reading MA Updatecl 11 -30-12 Shaded blocks represent action items that are completed. Responsible Department Head a (�.) • Appeal from imposition of delay 40 Decide on Remote Participation re OMLy,' 6 -30 -12 Human Resources /Personnel 41 Continue B /C /C Chair and Vice Chair training 12 -31 -12 ? 42 Complete labor negotiations 6 -30 -12 100° 43 Health Insurance bidding and negotiations Y y 6- 30 -12, Kev of Department Heads: PH — Hechenbleikner RLe — LeLacheur GLa — LaPointe Me — Delios GB — Burns JC — Cormier JZ - Zager RU — Urell W V A el JDo - Doherty • Appeal from imposition of delay 40 Decide on Remote Participation re OMLy,' 6 -30 -12 Human Resources /Personnel 41 Continue B /C /C Chair and Vice Chair training 12 -31 -12 ? 42 Complete labor negotiations 6 -30 -12 100° 43 Health Insurance bidding and negotiations Y y 6- 30 -12, Kev of Department Heads: PH — Hechenbleikner RLe — LeLacheur GLa — LaPointe Me — Delios GB — Burns JC — Cormier JZ - Zager RU — Urell VC - Cameron JDo - Doherty ALL — all Department Heads Finance — Reading will continue to evaluate revenue sources, cost reduction, regionalization of services, other methods of providing services, and level of services with the goal of maintaining long term fiscal stability of the community while providing a level of service that the community can sustain. 1. Work with the Board of Selectmen to find a replacement to our retiring Town Accountant, and work with staff to provide a smooth transition. Cori p ete nee v started work 6 -1 --12 �. Limit reliance on non - recurring revenue including reserves. l €one —Town will isse dust over llll,00 in reserves. 3. Develop a plan to draw down the overlay surplus in a sustainable manner to appropriate levels. Done, � vea!- program depe'iidetit upoi, cooperatloii of'tlie Board of Assessors 4. Apply for outside resources funding to support operating and capital or other one time expenses. ♦ E,ibiary `r`Ipplyiiig of€ r a `3l `M.) .` A grrailt for `°Tl.,1M 1,roo.I° uilr°i:ung 1-Ind a:'<°,pect to heal` 3t= .RUIN, ♦ Weillrres�, �,rara received - 11/28/2012 4 2012 Town Manager's Goals and Action Plan Town of Reading MA Update([ 11-30-1.2 ♦ Los,, CoTitnol '(',rant fi-,oiii N411A, - S5,000 M tN,' 111310WItiotis (--ii-atit applied 1"OT- atid nM aT),pn,.)vcd - S1500,000 ♦ Apni-oved Playiniiig ran gt - S4,1500 ♦ Approved, fot- H-e D paitiilcnt gnitit'joimly willi Wakefield for advanced S 1(1'15 0100 ♦ Applied ll)i, DF'C',graT)t fbt, flie iie�,t 5 years of'support for R( AS -- will fiiid otill iti Septeiill-.)ei°, ♦ - S, 1 5%0,"10 regional llousirig Servi 'ant Approve( fbl a � 0,11,v"A) callom I Deve'�(%PTIleiflt ar](] Ear s( "krea's ♦ Approved 110r a S 1.0-000 Retail Sti-ateg%,� prant ♦ Rccc1ved.`,,, 12,344 I'miiii Dovvi,4owi,i Stciiig Coirwlitlec 1"o r DIF.T. -) F ii ed tT a ni ♦ VVI- will be applying for ariother FEM'A Assislazice U Firefighters V`rooratn for specia z i ♦ Received reiin?hur, entent 11"or the Massachusetts Tropical Stroni freuie - $20, 779 ♦ Received relinbursei,,,tent --- Halloween snow slorni - S55,363,61 Readiiig Municipal Lituff-0 Departnient was eligible for *n reinibursement for over 5300,0010 which the-,- 1huo-e received $306,545.89, ♦ Library awarqed S15.1 million construction grant peading identification of local Share ♦ MIN graril, sr binifted 9-12 r,-,) narket aiial-,,,-sis oi'downtowu Reading® ♦ Received Feder all "underage Drinking" grant - S40,000 per year for 5years, ♦ Received 2 DEP grants - one ofr a recycling audit , and one for recycling information (SI2 ,59) ♦ Received $1,009,000 in State Stuart Growth 40 11 funds,, and another S150,000 has Just been billed. There will be an additional $3004000 received fl -cart this source over the itext 2 or 3 yearsa ♦ Received FENIA E'Anerocne-v N'llantoement Performance C"ratit for ;625 a. ♦ Tol reitnburseniegit - S38-2,c`,8'74 401-1 state reinibursement - $1,159,000, GR AND ull C,ranits - $,S,492,469, 1 otal !�'MMAL 5. Participate in and encourage public/private partnerships that provide in-kind services provide significant cost savings and as such should be expanded to achieve added savings ♦ I lbrai-y recel-ved iii-kinds, Appoo: ffflyn soTile of our local bar.dks foi- kloneySaiart Week in April ♦ Rl"D i-ecelved a � 1,000 doriallorl flrorfl tfie Woll-icil's LcagLic fbi- ouT- Advaiiccd 1_16e. Stipport, Pr()gr,1Tn 6. Begin the process of implementing the following approvals from Town Meeting which will then be placed in the Sale of Real fund to be made available for Capital Improvements, debt service, or unfunded pension liability. Give consideration to the after development cost of providing services to the sites, compared to the value of the sale. Appi-alsals doiie., 21 c doi-le V) a. Sale of land — Pearl Street Title [%sues raced to be resolve(] b. Sale of land — Lothrop Road To be a0verfised for bid after 1443 c. Use/sale of Oakland Road 11/28/2012 5 2012 Town Manager's Goals and Action Plan Town of Reading MA 'Lipidate -30- 7. Continue to monitor and advocate as opportunities arise, for the following potential revenue raising activities: a. Additional cell sites b. Advertising via billboards . /car t..lI allnel is w alit1ilr ( "r afig p o = fion, ��. � O TIC r011111<'ikmsa .'n t: ;' � Sri 11m :c no . wA, "n O \,wied site i:. �� <$bF118,.., 1`, r:S 8 = "z . i' l% 8°i,c eft, ai,i ai'btu t "r l o-al "1 iw?11� i o, nd }illty t ,t't t� r.. €� rs I @ `_„ �' ��, � � 10- tC Put t a fc .;�.I���1£� }�i ;i? . ?f ffcc v arl aSncc i t`orn Ike Z13,'``i 8. Develop a proposed OPEB funding mechanism including recommendations to begin to modestly fund this long term liability. 201.2 ATM. to -mot I'm F ? t amd, b ?':In tk flu nd, i, at, S9()(),()()() ..3a e or ` � ' n ove dl policy to establish ongo� funding, Services — Reading will continue to provide municipal services in as cost effective, efficient, and customer service friendly manner as possible. Where reasonable a self service element to Town services will be available for those who choose to use it. 9. Train employees on the customer service policy; continue to measure customer satisfaction; identify and recommend changes to regulations that do not meet customer service goals, or that will make them easier for customers to understand and use. 0.11going, Trained E_ via` t"lis i17=? tet °. t'(ml39:n:unit1 Services f1ms ai-netided tioine i)'J—� s a:iid r tr:ulations to cct3nlplis) ffiSs. 10. Review and improve the Town web site. Provide electronic customer interaction with the Town, including a "customer service request" module. Work has started. Operations - Reading will continue to provide as full a range of municipal services that meet community needs and desires as resources allow. 11. Implement additional technology including: a. Assessors CAMA Mme b. Master Address database Dorf,-., C. Mass Communications system ll one d. permits and licenses Systern s wpe- rtat: #,Onall e. integrated public safety system l)on e f. new technology in public meetings (electronic voting; tablets for BCC members) work in meeling, rooms is Done 13. Apply for funding from the Community Innovation Challenge Grant and/or other sources to enhance the recently created regional public (� health services program. Apl: ,)lied for S500,000 it.) St, i >OVt Mid eifl ance regional liealtb �,crvices. Not awarded, Will look at ncw pplicat]( 1 , m 1,Y 2i13.App6yng> or a grant winter 2012 log° G1S flyover, and for reiont records managment prog�����.m 4. Expand the Records Management efforts including beginning to provide records as appropriate to the public via the web site. Mosi . ep artmeiit�; liave started Ac1,aai istnition Is most advanced. L, 1 brary staff trafiied, Nei .a' CClUillilleilt iii p;ace for scarming 11/28/2012 6 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated -.2 ` -12 Health and Safety — Reading will continue to focus on strong public health and safety services with a goal of making the community one of the healthiest and safest communities in suburban Boston. 15. Complete evaluation of regionalization of Public Safety Dispatch. N `e leave €_on"Aintle ; to ° ; % ith this, . =rags been exp fnde" ieiTa$;,£,, Sioilc#c:,iIlz Wa!�.e1Cia Rea:LdiCi,. and, .,t:a., INANddiesex SllC. "r'Jt.:r:�s 8ie £';onzJ "r7ilE "iii i`; N<}[ "di Rs °dIni? and 1.:`Y'''lt "lfti."l€s indicated 1 i> v,z.,., i � :c Lcr ). i, . ,l 1 �,nult to reVl_,. .�;zda's�1`ltt z:ze 3 pn,, :'s �fi mi Tls�_ sifccll is ffx�� €, zxil SC ii(.� FF1 16. Develop and implement a program or programs intended to address issues of substance abuse and related violence in the community. Dorle 17. Focus Public Health, School, Substance Abuse, and other resources on a Healthy Community model with an initial focus on obesity prevention as one of the major health crises facing our country. Find ways to encourage walking, cycling, and other activities. These efforts may involve many departments, with efforts led by the Health Division. Town has ii —e ei %,ed kla.ss i , 11"vl otion. grant and the data ... v ,fll Melrose and Crke.ireld scr=rlaar attendec= in early, .aii��, Re-played" 1'rar leaaalirrl;; Officials v;ho were not in attendance -- 12 -oaar d of Selectmen, BOIL ( "FIDC, C'ons(:'rarra1 Community Development / Sustainability — Reading has worked to maintain the character of the community, while making planned and deliberate improvements to the Town. Major efforts have been led by the Board of Selectmen, the CPDC, the Economic Development Committee, and the Advisory Committee on Cities for Climate Protection. The World Cafe held in 2008 helped inform the above bodies of public opinion on the future of Reading. 17. Continue progress towards meeting and maintaining the level of 10% of housing units (as re- defined by the 2010 federal census) as affordable. This goal may be met through development of the a. Mawn property Site i)Lv'} ri.ppro ..E', ll a4rrrrrtiarl uses rar °e in secon.rrl phase b. Peter Sanborn Place, Nk `rar °l ing witli owner cwp, sine ppla .r ap pr cs aai c. Johnson Woods Phase 2 (19 affordable); Done d. Additional units in downtown as feasible. Non.c .Y. i identified, e. Working with DHCD on a new approach to preserve affordable units that don't sell in a 90 day period through a new deed rider ] -)on e f. Housing Production Plan — update in 2012 :Draft coinpl tee — presentation to Roard of Selectmen in Deceinber 2011 18. Complete South Main Street design guidelines based on "best practices" Done 19. Implement high priority parking recommendations for downtown: a. improve parking directional signs; Signers have been ordered b. sharing of private parking spaces; Bylaw appr oveal at 1-012 Subsequent `Yown Nleethlo. c. identify opportunities to expand parking supply; d. bike routes throughout town 11/28/2012 7 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated 1 - 1 -1 20. Continue sign enforcement efforts to bring all non - conforming signs into compliance we have teas.,, -ided letters is Wham enforcernent to licenses i� hiiel re DeVltl 1' x ewed bv 1he boards for approval: 21. Implement new gateway signage —South Main Street (paid for by Reading Woods mitigation) Initial des;ign benig reviewedl 22. Develop an action plan for re -use and /or redevelopment of the properties behind the RMLD in the area bounded by Ash Street, the RR tracks, and Pond View Drive wk -.n sling N--villa 23. Continue to work with Town, School, Facilities, and Light Departments to meet Sustainability goals for CO reduction, anti - idling, etc. Consider a regional approach to these efforts, to include the RMLD and some or all of the 4 communities that are served by the RMLD. a. llro ose(l 11brary leac, ec-i4 <l xY €' =.t"aV LU-C'; 1 ',N',[ >'C ,,I pi�irt of fli � l.i.. d1 grant Nxit€ r]Be ���... t1__ and 3 other 24. Evaluate the creation of a Master Plan for public shade trees in the community which might include policies and criteria on priorities for removal and replacement, a shade tree inventory, and other elements. Asset Management — Reading will strive to maintain and improve the current and desired capital assets of the community through long term capital planning in a fiscally prudent manner. Where resources for major projects are not available within available resources, and grants and outside resources are also not available, the community may be asked to support such improvements through additional taxes. 25.Continue established efforts to implement high priority building projects: a. Cemetery Garage i= {.tataawt (,`ci ,ii is °at�ttlete Icntty %ids 1 )to cczailetcaci end cif' -elegy ar1-etlscl in Deceinher and under rev;evv raid to end of Jan ary b. Library - keeping current on library building project t , 1 ANT A I `A RDE l i c. DPW vehicle maintenance DPW Hvernal suidv tie b, , 6- 330 - 11 eioint l Fil with t;cinm.e y (_arage (25A' to he con, i)leled cased of wv,e n3ber, advertised Ill eces3° .der mntl u,sd x° s° eview ni to end '' t fhtnuary d. Improvements to operation, safety /security, and aesthetics of DPW site iii W ltat r nal .-,a ; v du c, 6-30-1211. ;sec eta its;. Irnprovein uts completed e. Killam School project to include HC access, fire protection, energy, and administrative space improvements. I -eller of In'teresx sttbinitted to NISBA, Not s oec°essful this year— will re- -apply in 2013 26. Complete the Haverhill Street water main distribution project, and begin and complete the Howard Street water main distribution project. N,Vater line completed -- road repaving g (with bikeiN ay) 2013 27. As part of the community's focus on substance abuse prevention, evaluate the need for and viability of a youth center probably focused on (rl Middle School youth 28. Continue efforts to add to the Town's trail system, including progress to implementing the Ipswich River Greenway; tic <rrl ia:an Woods s �Q i.,raa.il b iilc ire April 2012, using �,rtint �li-a i,n the ;dive f'or i.naterMis. 11/28/2012 8 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated 11-30-1 29. Continue to work towards funding for the West Street project. c}.xn � 1eeti g Bas, U,nd ; � the t'i°�mpleliO l Y Ule tidal design �� hic!"i � ill place $lit.' 'Fo( n in.. t 3.c es oe ,sibl ig: <iA;-i...' I €"'tt_`v the pro ;�::•t forward. 1, 1,00% �. h a � o � .., Submitted s a Va s .. ,. „ 4 fir r t c lrrrr plans t... . _ L ..�fl, f rr 1etrrf. 30. Implement the design and development of a downtown bandstand. Survev wool tlone� niet vvidh PcrI =6n1,,..r�. I C,11 61 llas , "n 1. f d" to Reading .Rol -fir y hn,,s afire `d tr .`,ea.id z. ".P-<a king, 31. Implement the first phase of the use of one -time revenues for capital projects, with a focus on road and pedestrian improvements, as it was submitted to the Board of Selectmen and to Town Meeting. .:t br:,� . r� _ �`f.2 r <<�� t ti.�< :.�. ��t� .rm f�`1r t a .: _s.... rl,�lrr° ._. tt,e 12 AT NT, .t d this 1-11,,, esv,` e n , some ex".'e sive ro '. N ,. � the t . a r § y Governance, Regulation, and Policy Development — Reading will continue to address major emerging issues through development, modification, improvement, and simplification of bylaws, regulations, and Selectmen's policies. As a general rule, the fewer and simpler the regulations the better. Additionally, Selectmen's policies may be used to memorialize current and proposed administrative practices to provide an historical record and direction for the community in the future. 32. Develop funding and a work plan for comprehensive review and revision of the Zoning Bylaw, taking a piecemeal approach if necessary to address discrete areas such as parking regulations, definitions, and signs as priorities. (:lIDC iris proposed thlcl Parking, By- ,m ;3le2drretts ' ��'t l� ���i t,f'201 2 (not Inicre ted In i �Tns) Revised parking n eg us fi ��� .�� °� approved a �� f'r�r NIretng on 11-15-13. We still need to identify the resources to do the ivholejob of revising our zo inla bylaw, 33. Establish a policy on naming of facilities and sites in the community. 34. Make amendments to the Parks Rules and Regulations to address issues raised and recommended through the ad hoc committee on amplified sound in Parks. Done - Vic drpiaro ved 2 -i 2 35. Establish a communications policy for the town working off the elements of a past Department head retreat on communications. Specifically include in the policy and subsequent training, policies on the use of social media as part of the Town's efforts to communicate with its residents and others. 36. Complete the review and re -write of the Traffic Rules and Regulations. 1111D hm been them 37. Develop regulations for posting street numbers on all buildings. PolicelTire has 1plc)-i lcd In -put to :rya ��� �� ,.,� and the -o,Jec -i I's ,Jnnu,si coinjblet;,�m Draft for Felbr uatr 201.3 Board of Selectt r, n review 38. Develop a process with various stakeholders to evaluate the demolition delay bylaw with specific reference to: "f`t f r : !leetirr approved the aInerrdInents abn I I -1 --12 a) how property owners are informed of and may participate in the process of adding properties to the inventory of historically or architecturally significant properties; b) what kind of appeal from the imposition of a demolition delay may be appropriate 39. Decide on whether the Board of Selectmen will permit remote participation of members of BCC in public meetings pursuant to regulations adopted by the MA Attorney General's office, and if so develop the policies to implement that decision 1:)o n - Board of Selecli =en c1ccided not to pen'nit it at this tifli ;. 11/28/2012 9 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated 11 -- Human Resources /Personnel — The human capital of the community is the major resource that is necessary to achieve the provision of services to the community. This human capital includes employees, officials, members of Boards, Committees and Commissions, and the human capital of the community as a whole. Human capital is to be supported and respected by the Town. 40 Continue B /C /C Chair /Vice Chair training. Board to cvel :) ..iata,rienC ai,ci il,,on wn to BCC I 41. Complete labor negotiations with the Police Patrol Officer's Association and the Police Superior Officer's Association. oi,, 42. Complete the bidding and negotiation and /or implementation of a health insurance program Town employees and retirees effective in FY 2013, with a goal of providing a cost effective comprehensive insurance program that is sustainable by the community. D756:;. 11/28/2012 10 a THE COMMONWEALTH OF MASSACHUSETTS Number: 2012 -6 TOWN OF READING Fee: $0 This is to certify that JOHN LIPPITT, VICE CHAIRMAN OF THE READING DEMOCRATIC TOWN COMMITTEE IS HEREBY GRANTED A SPECIAL ONE -DAY LICENSE TO SERVE BEER AND WINE AT THE POST ELECTION CELEBRATION TO BE HELD ON NOVEMBER 30, 2012 AT UNITARIAN UNIVERSALIST CHURCH, 239 WOBURN STREET, IN THE FOLLOWSHIP HALL BETWEEN THE HOURS OF 6:00 P.M. TO 9:00 P.M. Under Chapter 138, Section 14, of the Liquor Control Act. Holders of one day licenses shall provide a bartender and /or servers who are trained and authorized to make decisions regarding continued service of alcoholic beverages to attendees. There shall be no self service of any alcoholic beverage at any event approved as a one day license. This permission is granted in conformity with the Statutes and Ordinances relating thereto and expires at 9:00 p.m., November 30, 2012, unless suspended or revoked subject to the following conditions: 1. Liquor to be purchased from authorized distributor. 2. Liquor to be stored on site only before and afterit. Date Issued: November 2 -7ez-, F-011 5,11Z Date Issued: November 2 -7ez-, Asti _ Tbe COMMOUJUCaltb Of )' .,. DEPARTMENT OF PUBLIC UTILITIES NOTICE OF FILING AND PUBLIC HEARING D.P.U. 12 -103 November 5, 2012 Petition of Boston Gas Company and Colonial Gas Company, each d/b /a National Grid, pursuant to G.L. c. 25, § 21, for approval by the Department of Public Utilities of its Three -Year Energy Efficiency Plan for 2013 through 2015. On November 2, 2012, Boston Gas Company and Colonial Gas Company, each d/b /a National Grid ( "Company "), filed with the Department of Public Utilities ( "Department ") a petition for approval of a three -year energy efficiency plan, covering calendar years 2013 through 2015 ( "Three -Year Plan "). The Company filed its Three -Year Plan pursuant to An Act Relative to Green Communities, Acts of 2008, c. 169, § 11 ( "Green Communities Act "), and Investigation by the Department of Public Utilities on its own Motion into Updating its Energy_ Efficiency Guidelines Consistent with An Act Relative to Green Communities, D.P.U. 08 -50 (2008); D.P.U. 08 -50 -A (2009); D.P.U. 08 -50 -B (2009); D.P.U. 08 -50 -C (2011); D.P.U. 08 -50 -D (October 19, 2012). The Department has docketed this matter as D.P.U. 12 -103. The Green Communities Act requires the Commonwealth's electric and gas distribution companies, and municipal aggregators with certified efficiency plans ( "Program - Administrators ") to develop energy efficiency plans that provide for the acquisition of all available energy efficiency and demand reduction resources that are cost - effective or less expensive than supply. G.L. c. 25, § 21. To accomplish this goal, Program Administrators are required to develop three -year energy efficiency plans, in consultation with the Energy Efficiency Advisory Council ( "Council "), and submit such plans to the Department. G.L. c. 25, § 21. Once a plan is submitted, the Green Communities Act requires the Department to: (1) consider the plan; (2) provide an opportunity for interested persons to be heard in a public hearing; and (3) within 90 days after the submission of the plan, issue a decision on the plan that ensures that all energy efficiency and demand reduction resources that are cost- effective or less expensive than supply have been identified and captured by the Program Administrator. G.L. c. 25, § 21. The Company's proposed Three -Year Plan includes energy efficiency programs for residential, low- income, and commercial and industrial customers. The Plan also includes the Company's Residential Conservation Service (RCS) filing. The Company's proposed budget for the three-year is $290,826,082 ($94,226,572 in 2013, $97,046,628 in 2014, and $99,552,881 in 2015) and includes a performance incentive: If the Company's Three -Year Plan is approved as proposed, the Company states that its proposed rates for Boston Gas Company will have the following effects: 9'0�1� D.P.U. 12 -103 Page 2 A typical residential heating customer (R -3) using 133 therms per month could experience a monthly peak bill increase of $1.00 or 0.5 percent m2013; $0.38 or 0.2 percent in 2014; and $0.32 or 0.2 percent in 2015. ® A typical residential low - income (R -4) customer using 123 therms per month could experience a monthly peak bill increase of $1.00 or 0.4 percent in 2013; $0.36 or 0.2 percent in 2014; and $0.30 or 0.1 percent in 2015; and Bill impacts for commercial and industrial customers will vary. These customers should contact the Company for specific bill impact information. If the Company's Three -Year Plan is approved as proposed, the Company states that its proposed rates for Colonial Gas Company will have the following effects: A typical residential heating customer (R -3) using 111 therms per month could experience a monthly peak bill increase of $1.00 or 0.6 percent in 2013; $0.33 or 0.2 percent in 2014; and $0.26 or 0.2 percent in 2015. A typical residential low- income (R -4) customer using 116 therms per month could experience a monthly peak bill increase of $1.00 or 0.4 percent in 2013; $0.26 or 0.2 percent in 2014; and $0.20 or 0.1 percent in 2015; and . • Bill impacts for commercial and industrial customers will vary. These customers should contact the Company for specific bill impact information. Customers who participate in energy efficiency programs may experience a monthly bill decrease over the duration of the Three -Year Plan. For specific bill impacts, please contact the Company as indicated below. Copies of the Three -Year Plan are on file at the Department's offices, One South Station - 5th Floor, Boston, Massachusetts 02110 for public viewing during business hours and on the Department's website at http: / /www.mass.gov /dpu. A copy is also on file for public view at the office of National Grid, 40 Sylvan Road, Waltham, Massachusetts 02451. Any person desiring further information regarding the Three -Year Plan should contact counsel for the Company, Patricia Crowe, Esq., at (781) 907 -1848. Any person desiring further information regarding this notice should contact Jonathan Goldberg or Jennifer Turnbull - Houde, Hearing Officers, Department of Public Utilities, at (617) 305 -3500. The Department will conduct a public hearing to receive comments on the proposed Three -Year Plan. The hearing will take place on December 5, 2012, 2:00 p.m. at the Department's offices, One South Station - 5"' Floor, Boston, Massachusetts 02110. A procedural conference will follow immediately thereafter. Any person who desires to comment may do so at the time and place noted above or submit written comments to the Department not later than the close of business (5:00 p.m.) on December 5, 2012. Any person who participated in the Council process or whose interests were represented by a member of the Council, and who desires to participate in the evidentiary phase of this proceeding must file a written petition for leave to intervene with the Department not later than D.P.U. 12 -103 Page 3 the close of business on Monday, November 5, 2012. Any person who did not participate in the Council process or whose interests were not represented by a member of the Council, and who desires to participate in the evidentiary phase of this proceeding must file a written petition for leave to intervene with the Department not later than the close of business on Friday, November 16, 2012. A petition for leave to intervene must satisfy the timing and substantive requirements of 220 C.M.R. § 1.03. Receipt by the Department, not mailing, constitutes filing and determines whether a petition has been timely filed. A petition filed late may be disallowed as untimely, unless good cause is shown for waiver under 220 C.M.R. § 1.01(4). To be allowed, a petition under 220 C.M.R. § 1.03(1) must satisfy the standing requirements of G.L. c. 30A, § 10. All responses to petitions to intervene must be filed by the close of business of the second business day after the petition to intervene was filed. An original and one (1) copy of all written comments or petitions to intervene must be filed with Mark D. Marini, Secretary, Department of Public Utilities, One South Station - 5t' Floor, Boston, Massachusetts 02110, not later than the close of business on the dates noted above. One copy of all written comments or petitions to intervene should also be sent to the Company's attorney, Patricia Crowe, Esq., National Grid, 40 Sylvan Road, Waltham, Massachusetts 02451, and by email, Patricia. Crowe(&us.ngrid.com. All documents should also be submitted to the Department in electronic format using one of the following methods: (1) by e -mail attachment to dpu.efiliiig(u)state.ma.us, and the hearing officers ionathan .goldber �,,(cZstate.ma.us and jennifer.turnbull( <t statc.ma.us or (2) on a CD -ROM. The text of the e -mail or CD -ROM must specify: (1) the docket number of the proceeding D.P.U. 12 -103; (2) the name of the person or company submitting the filing; and (3) a brief descriptive title of the document. The electronic filing should also include the name, title, and telephone number of a person to contact in the event of questions about the filing. All documents submitted in electronic format will be posted on the Department's website: http: / /wN ,N!w.mass.aov /di)u. qce.,3 To: CPDc Board of Selectmen- Town of Reading �7 Taylor Mandell, Planet Fitness From: Residents of Governors Drive and Melendy Drive Date: November 25, 2012 RE: Planet Fitness: Traffic Study and Safety ++++++++++++++++++++++++++++++ + + + + +++ + + + + + + + + +++ + + + + + + + + + + + ++ The undersigned residents are expressing a strong level of concern regarding the proposed tenant fit -up of Planet Fitness at 275 Salem Street. The specific concerns which have been raised in the November 5, 2012 CDCP meeting include: Traffic Circulation, Traffic Safety and Parking. Upon further investigation it appears that both the Safety Officer, Justin Martel and the Town Engineer, George J. Zambouras, both sent an email and a Memo regarding these issues, even prior to our meeting on the 5th. Finally, there is a correspondence between Jean Delios, Town Planner /Community Services Director and Jessie Wilson, Staff Planner citing the Applicants intention not to do any other site improvements. We have attached a copy of the memos for your convenience. To highlight: Officer Martel states: "Have they considered any traffic mitigation items (signalization, signage, and "exit only")... "Salem street experiences major backup during the morning commute which may at some point require us to impose a right turn only, left turn only, or similar regulation to ensure that any traffic problems associated with the increased activity or simply existing volume are minimized." (Attachment A) The above statement specifically addresses the Circulation and Safety issues. George J. Zambouras, Town Engineer states: "The above statements do not justify the number of spaces required to any transportation standards.....the Town cannot permit a facility when parking requirement are based on hours of operation and /or the splitting of peak hour needs. To insure safety within the site and on surrounding roadways the site must meet the parking requirements for all operations within the site." IN "In review of the above and based on the changes which have occurred ... I believe a traffic study should be required to review the peak hour trip generation, site traffic patterns and site signage/ The study should also include the effects of the proposed project with have on Salem Street." (Attachment B) The above statement specifically addresses Parking, Circulation and Safety issues. It is our understanding that the history of the traffic, dates back to the when the RMV was residing as a tenant at the location, and this project for signage or signalization, never came to pass.. It is our concern that this issue has merit and requires more to be done before Planet Fitness is allowed to open. According to the third memo (attachment C) Planet fitness does not intend to make any changes, therefore, it is a question for the Town, who will address these issues of concern. Memo Dated October 31, 2012 states: 117. Site Circulation- The Applicant does not intend to do any other site improvements as they intend to limit work to a tenant fit- up. Concern was raised regarding site circulation and whether exiting turning movement should be restricted." (Attachment C) In a memo from DK Mullin Architects, dated October 30, 2012, the data they presented regarding the parking situation is misleading: "In regard to parking, there are currently 203 parking spaces... Planet Fitness standard requires a minimum of 100 spaces...." (Attachment D) As stated in the meeting on November 5, 2012, REI is allotted 125 spaces due to their square footage. The memo does not include parking spots for Dunkin Donuts, and 10 spots for The Goddard School, an arrangement between the Owner and the School. This brings the number of spots up to 235 plus a number for Dunkin Donuts. Again siting the Memo from Town Engineer: "The above statements do not justify the number of spaces required to any transportation standards... The Town cannot permit a facility when parking requirements are based on hours of operation and /or splitting of peak hour needs. To insure safety within the site and on surrounding roadways the site must meet the parking requirements for all operations in the site." (Attachment B) The above statement addresses the parking concerns. 67 je Z Below are the names and addresses of Residents concerned about these issues, and based on the emails and memos by the Safety Officer and Town Engineer, it is our request that the Town not just accept a Tlr� Study, but to implement the suggestions before the Applicant moves in. We thank you in advance for your consideration in this matter: t �v IN Ay- 'i le lz� re_ rA J L V q63 Below are the names and addresses of Residents concerned about these issues, and based on the emails and memos by the Safety Officer and Town Engineer, it is our request that the Town not just accept a Traffic Study, but to implement the suggestions before the Applicant moves in. We thank you in advance for your consideration in this matter: J 1 e>� wtltmatn, ..143gs010 From: Sent: To: Cc: Subject: Importance: Follow Up Flag Flag Status: Hi Jessie: 1F t_ r 11 s 1 Martel, Justin Tuesday, October 23, 2012 5:55 PM Wilson, Jessie Delics, Jean; Hechenbleikner, Peter; Robbins, Richard; Burns, Greg; Cormier, Jim; Redmond, Glen RE: Planet Fitness - Hours of Operation High Follow up Flagged One add it =oval comment for Planet Fitness, which escaped me during the meeting due to all the other topics discussed_ It's pretty fundamental too. Please include this on your summary for Taylor and his team. Have they considered any traffic mitigation items (signalization, sign-age, an "exit only" curb cut on Torre Street) and would the DRT or CPDC want tc see that? Salem Street experiences major backup during the morning commute which may at some point require us to impose right turn only, left turn only, or si -lar regulations to ensure that any traffic problems associated with the increased activity or simply the existing volume are minimized. T know that the RMV used to occupy the space in question and they certainly had a high level of activity, but to me it seems that wit^ each passing year the morning traffic travelling west along Salem Street gets worse. The good nears is that their peak time is in the evening, but T know there will be increase vehicles in the morning. So I am interested to hear if they have any traffic mitigation ideas as part of their site plan. Sincerely, Justin Martel, Badge 78 Safety Officer Reading Police Department 15 Union Street Reading, Massachusetts 01867 Emergencies: 911 Police Station: (781) 944 -1212 Voice Mail-box: (781) 942 -6775 Please Note: This communication is intended only for the use of the individual or ent_ to -,-:-.icn it 15 addressed and may Contain information which is privileged, confidential, proprie_ary or unlawful to disclose. When responding, please remember that the Secretary of State's :.___.e has determined that government e -mail communications are a matter of public record. If yon _re not _.e intended recipient, or believe that you have received this communication in error, _voT must net print, copy, retransmit, disseminate, or other Ise use the information. Please indicates to the sender that vou have received this email in error, and delete the copy you received. Front: Wilson, Jessie Sent: Thursday, October 11, 2012 12:30 PM i �n To- Jean Delios, Community Services Director/Town Planner Jessie Wilson, Staff Planner Fronr George J. Zambouras, T own Engineer M CPDC Members Date. November 1, 2012 Re: Planet Fitness, 275 Salem Street In review of the submitted documentation and the minimal information submitted relative to trip generation and parking needs I have the following comments; The project narrative references that there are 203 parking spaces on the site and that "Planet Fitness standard requires a minimum of 100 spaces'. The narrative further identifies that the °203 spaces provided will be more than adequate to meet the needs of Planet Fitness" which could imply that their needs are more than the 100 spaces indicated. The above statements do not justify the number of spaces required to any transportation standards. ITE studies indicate that parking requirements for Health and Fitness Clubs can be up to 10.56 vehicles per 1,000 sq. ft. of GFA during the peak demand period. In addition the second statement implies that because each of the facilities peak hour traffic demands occur at different hours all 203 are sufficient for one facility. The Town cannot permit a facility when parking requirements are based on hours of operation and /or the splitting of peak hour needs. To insure safety within the site and on surrounding roadways the site must meet the parking requirements for all operations within the site. In review of the above and based on the changes which have occurred in the site and surrounding area that affect traffic on Salem Street, I believe a traffic study should be required to review of the peak hour trip generation, site traffic patterns and site signage. The study should also include the effects the proposed project will have on Salam Street. s Page 1 -`8� �'Ct7 To: Jean Delios, Town Planner /Community Services Director From: Jessie Wilson, Staff Planner Date: October 31, 2412 Re: Minor Site Plan Review, 275 Salem Street, Planet Fitness i have reviewed the plans dated September 28, 2012 and lastly revised October 26, 2012 for the proposed tenant fit -up of Planet Fitness at 275 Salem Street. Comments are below: 1. Storefront Design —The storefront design has been modified from the DIRT to be mommy glass. The plans submitted for the DIRT proposed to utilize the existing panels in the storefront_ As a result of staff comments and discussion at the DIRT, this design has been revised so that the storefront contains more glass and the panels are removed. T here is a small section on the right side of the elevation which is proposed to utilize 3M reflective film to help block the view of the interior tanning area. This was in response to the Tovan Manger comment at the DIRT. 2. Signage — The Applicant has submitted a separate signage application and the drawings depicted on the architectural drawings are not for signage approval. The CPDC should defer to the signage Application and those drawings contained therein for review of the proposed signage. The proposed signage is for a wall sign and for a face to be installed on the existing free - standing sign. The existing free- standing sign received a Special Permit from the CPDC on August 8, 2011. As such, the CPDC will need to issue a Certificate of Appropriateness for the proposed wall sign and face for the free - standing sign. 3. Window Treatment — The plans identify the use of a 3M film on a set of windows which will help block the tanning area on the interior of the space. It is recommended that prior to the issuance of a building permit, the Applicant submit a sample on how this product will be installed to ensure the storefront elevation is constructed in compliance with the proposed design. 4. Board of Health — The Applicant will need approval from the Board of Health for the tanning operation. 5. Trash —As indicated in the proposed narrative, trash will be collected once a week through Casella Waste. The existing dumpster is located behind the existing building and is enclosed by fencing. The Applicant intends to recycle. 6. Parking Lot — There is a total of 203 parking spaces which serve the entire site. As indicated in the proposed narrative Planet Fitness only expects to utilize 40 -55 spaces at peak hours based on existing clubs currently in operation. 7. Site Circulation — The Applicant does not intend to do any other site improvements as they intend to limit work to a tenant fit -up. Concern was raised regarding site circulation and whether exiting turning movements should be restricted. I would like to defer to the Town Engineer for additional comment. Jessie Wilson Staff Planner Cc: Town Engineer, Planning Files q/0 ,4 �a c� M ,1, -f-: P DKMullin ARCHITECTS ARCHITECTURE /INTERIORS/ PLANNING 512',z South Main Street, Suite One Moscow, Idaho 83843 208 892.8433 p 208 892.8533 C Oct. 30 2012 To: Town of Reading — 16 Lowell St. Reading MA 01867 Site: Planet Fitness 273 -275 Salem St. Reading, MA 03801 Project Name: Planet Fitness Reading Project Description & Scope of Work: Please accept this letter as part of the submittal for Planet Fitness' Site Plan Review that describes the project. The project is located at 273 -275 Salem St. next to Dunkin Donuts and REI in the old Massachusetts Registry of Motor Vehicles building. The proposed design is for an interior tenant improvement to convert the current space to a fitness facility, Planet Fitness is seeking approval to operate as a 17,320 S.F. fitness facility incorporating locker rooms, cardio and strength equipment. Construction will include new interior partition walls, finishes, ceilings, light fixtures, exercise equipment, plumbing, HVAC, and electrical work. Planet fitness utilizes energy efficient compact fluorescent lie, hting fixtures, instantaneous hot water heaters, Energy Star LED televisions, and efficiency rated packaged rooftop systems for HVAC needs. As a little background, Planet Fitness is the leader in high value, low priced health clubs. Planet Fitness consisted of just four gyms up through 2003. Since making the decision to franchise in 2003, the company has been named to Inc. magazine's list of the fastest- growing private businesses in America for three straight years and now we have a national footprint with over 500 plus locations in the US and Puerto Rico. Nonetheless, most of the Planet Fitness businesses are owned and operated by independent franchisees maintaining the local small business feel. Planet Fitness has been heard and seen nationally on the "Imus in the Morning" radio show and on Fox Business Channel and is now the third largest health club chain in the world in terms of number of members with over 2.5 million members. Planet Fitness is home to The Judgement Free Zone ®, a comfortable, non - intimidating environment that is geared more toward general fitness than the hard -core fitness crowd. Many of the Planet Fitness members are new to working out, or are returning to the gym after not having worked out for awhile. As part of this approach, Planet Fitness clubs don't employ commission -based sales staff, nor do they use hard -sell tactics to sign members up to different levels of memberships. Planet Fitness keeps things simple: Memberships are just $10 a month. Planet Fitness also has the PF Black Card® membership, which costs $19.99 a month and comes with free and unlimited tanning, free guest privileges, free use of massage chairs, 50 percent off all cooler drinks.. and free use of all clubs in the Planet Fitness chain. L' There will not be any alcohol sold or used on the premises and the proposed use will not involve hazardous materials. The storefront shall receive a new facelift of glazing across the entire face, new entry doors, and a new vestibule, as shown in the storefront elevation attached. Planet Fitness signage shall be located directly- above the entry and centered above the entry in bold yellow letters as shown on the signage elevation. The sign will be down lit in compliance with city ordinances with external modern gooseneck lights. No other lighting is proposed for the exterior. For a small portion of the storefront with a tanning room beyond, we will use 3M reflective film or similar to the kind found at Cumberland Farms down the street. Jf In regard to parking, there are currently 203 parking spaces and 2 curb cuts as shown on the site plan C 1.0. Planet Fitness standard requires a minimum of 100 spaces of which 40 -55 spaces are filled during peak hours, based on the clients currently running clubs. Peak hours are from 5:00- 6:30AM, secondary hours are from 6:00- 7:30PM with additional peak hours from I I :OOAM- 1:OOPM. The largest lot tenant, REI, has normal hours from M -F I OAM -9PM and I OAM APM on Sat. & Sun. REI is most busy on Saturday and Sunday when Planet Fitness slows down. The adjacent tenant, Dunkin Donuts is a limited seating, express shop with a limited need for parking. We feel that the 203 spaces provided will be more than adequate to meet the needs of Planet Fitness.* The proposed hours of operation are 5AM -1 OPM, and we will be seeking approval from the Board of Selectmen as we go through this process. Typically, planet fitness hires 10 to 12 employees depending on the demand and the club will be staffed and supervised at all times when open. Waste and recycling removal will occur once every week through Casella Waste with a drrmpster for such removal being located at the back of the building with a surrounding fence. In regard to the timeline of the proposed project, we expect roughly an 8 -12 week build out period after we receive a building permit to open. January 15"' is the current estimated opening date. `rely. Dan %eE K. Mullin, AIA, NCARB Principal /Architect Owq