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2012-11-20 Board of Selectmen Packet
OFRFgo�Y Town of Reading 16 Lowell Street Reading, MA 01867 -2685 639'1NCORQO�P FAX: (781) 942 -9071 Email: townmanager @ci.reading.ma.us TOWN MANAGER Website: www. readingma.gov (781) 942 -9043 MEMORANDUM TO: Board of Selectmen FROM: Peter I. Hechenbleikner DATE: November 15, 2012 RE: Agenda — November 20, 2012 4a) Your packet has certificates for three Eagle Scouts. The Court of Honor is November 24th at 3:00 p.m. Are any members of the Board available to attend and present these certificates? 5) The minutes from the Volunteer Appointment Subcommittee as well as the applications for the various candidates are included in your packet. We have an applicant for the Animal Control Appeals Committee (ACAC). James Bonazoli has been filling that position in absence of a volunteer for the Animal Control Appeals Committee. James would have to resign his position in order for Catherine Folan to be appointed. The ACAC has to have at least one .member who is a dog owner, and the other 2 members do own dogs. 6a) The hearing notice and draft Town Manager Profile, as well as page 14 of the Charter that lists the qualifications for the Town Manager is attached. Both Assistant Town Manager Bob LeLacheur and I will absent ourselves from that portion of the meeting. 6b) The notice for the tax classification hearing is attached. If available, the material from the Appraiser regarding the hearing will be attached. If it is not available on Thursday, then it will be distributed to the Board on Tuesday evening. 6c) We have at long last reached an agreement with the MBTA on the license for the Vine Street lot. This is a one year license subject to renewal. There is no payment for the license. Additionally, the license allows the Town to maintain the trees and landscaping along High Street northwest of Woburn Street. I would ask the Board of Selectmen to authorize the Town Manager to sign the license on behalf of the Town. 6d) We have been working with Wakefield and Melrose on putting together a CIC Grant Application, with the Town of Reading as the lead agency. All three communities are excited about the prospect of moving forward on this project for records management. In addition we would be a co- applicant for the GIS fly -over, with Arlington being the lead agency. These grant applications require the Board of Selectmen to authorize me to sign it. 6e) Chief Cormier has requested that the Board of Selectmen establish a fee for fingerprinting. This needs to be done at this time so we can do the necessary fingerprinting for the licenses that are being renewed at this time. Sergeant Detective Segalla's memo is self explanatory. 6f) Liquor license renewals - Please see the attached memo from Chief Cormier as well as the list of our licenses. Chief Cormier's three items listed in his memo are part of our standard procedure in my annual visits with the licensees. 6g) I will try to have prepared for your packet the status of 2012 goals. I will be working with staff to prepare 2013 goals for discussion with the Board in January. PIH /ps Town of Reading 16 Lowell Street Reading, MA 01867 -2683 MEMORANDUM To: Peter I. Hechenbleikner, Town Manager From: Jean Delios, Community Services Director /Town Planner Date: November 6, 2012 Re: Streamlined Permitting — Joint Meetings with Town Boards -�' rn qR• J�o��' JEAN DELIOS Community Services Director / Town Planner Phone: (781) 942 -6612 Fax: (781) 942 -9071 jdelios@ci.reading.ma.us This is in response to your request for a summary of efforts to streamline permitting through the use of joint meetings with Town boards. Attached please find responses to a request for input on this, following the June 21, 2012 combined ZBA/CPDC joint meeting on Home Depot. Background The Community Services Department, together with the boards, committees, and commissions, has spent considerable time and effort developing changes to simplify and streamline as well as clarify regulatory requirements, review processes, and procedures related to development review and permitting. Accomplishments to date include: • Minor Site Plan Review (CPDC) — adopted at Annual Town Meeting (2011) simplifies and reduces application requirements for Site Plan Review including a mechanism that allows the Town Planner to approve plans without needing to go before CPDC; • Demolition Delay By -Law (Historical Commission) — adopted at Annual Town Meeting (2011) authorized reducing delay period from 12 to 6 months. Article 13 is on the Subsequent Town Meeting Warrant for 2012 proposing further transparency and clarification as well as owner participation. • Aquifer Protection District (CPDC) — adopted at Annual Town Meeting (2011) simplifies regulations and makes the requirements more understandable; • Local Wetlands By -Law (Conservation) — A study committee was appointed to develop recommendations for reducing regulations around the local by -law. A survey was developed that generated several hundred responses from the public. Draft regulations have been developed that seek to simplify and clarify; • Improved Communication Tools - use of checklists, flow charts, and simple handouts to explain zoning and permitting requirements, terms, and procedures. Support staff trained to assist with inquiries from the public; • DRT Notes — reformatted to include action items in a checklist format and requirements are clearly stated (recommendations simply stated as such); • License and Permitting Software — including a new feature of "express permits" that yield a faster turnaround for routine permitting such as roofs, windows /doors, and siding. Clerks are now able to assist applicants using a standard checklist so that service is provided even when the building inspector is not in the office. This also helps to clarify �. G 1 submittal requirements and the initial permit intake is simplified. Clerical staff initiates further communication with applicants and troubleshoot as needed with the Building Inspector. Internal review is also streamlined and workflow is smoother through the use of the software. Permit tracking is much improved and the public is provided with better service and much improved communication; Standardizing Permitting Requirements — The regionalized Public Health division includes standardization across three communities as a result of a shared Public Health Director. This provides efficiency and predictability; Concurrent Applications — assisting with permitting so that applications are not "stuck" with one review before proceeding to another and encouraging "dual track" reviews that are efficient and save time. Improved Office Layout — fosters better customer service Other Steps Improved Communication Among Boards — fostering better communication among municipal regulatory boards and between those boards and applicants (as well as other reviewers including State agencies); Combined Public Hearings — can save time for the applicant by reducing the number of meetings that the applicant needs to attend. In addition to the comments provided I offer the following: • Scheduling can make this difficult, as so many volunteer board members are involved in multiple activities that constrain their availability; • Combined hearings may last longer than single board hearings and the varying regulatory roles may not blend well into a combined hearing format; • In some situations combined public hearings are beneficial but should be carefully considered by taking into account the overall benefits; • Appropriate staff would need to coordinate legal notices, abutters' notices, and dates for joint public hearings to ensure compliance with the requirements for each board or commission; • Meeting rooms would need to accommodate all board or commission members and members of the public; • Joint hearings need to be managed to ensure each board or commission is equitably provided with time to identify issues and get clarification to questions. A moderator or facilitator might be something to consider. I believe we have made progress in simplifying permitting and providing a quicker turn around; reducing regulations, and streamlining development review in Reading. Combined public hearings may be worth pursuing, but probably will have the best results if this is carefully planned and managed. Larger development projects are likely candidates for combined public hearings. Improved communication among boards is something that CPDC has made a point of working on. This may be something to work with across the many boards and perhaps some board training could facilitate this. Attachments 1 THE RESIDENCES AT BARE MEADOW EXECUTIVE SUMMARY DESCRIPTION COMMENT Number of Units 60 Number of Buildings 2 Clubhouse YES Units Per Building 30 OutdoorPicnic Area 1 Per Building Wetlands Delineated YES Garage Parking (Underground) 30 Spaces Per Building Total Garage Parking 60 Spaces Surface Parking 72 Spaces Total Parking Spaces 132 Spaces Parking Spaces Per Unit 2.20 Access Rt. 28 (Main Street) Rt. 28 Traffic Light Proposed Total Acres 9.5 (417,OOOsf) Upland Acres 3.5 (146,600sf) Wetland Acres 6.2 (270,400sf) Zc3 Building Dimensions Height Landscaping Site Distance South To Top of Hill Distance to Eastgate Shopping Estimated walking time to Eastgate Shopping Distance to Reading/No. Reading Town line Utilities Unit Mix Owners 150'X70' 4 Stories See Site Plan 700 Feet 1,500 Feet 7 Minutes 1,000 Feet Town Water and Sewer, Gas 1 and 2 bedrooms Charter Development Group, LLC -'?G� N I� �n 11 �! A 1 i \ 1� A 1• •`�' `'t 1 \ H�%r9S1CMiAi' G4%,'MLWMyyp//7,�Wr - 1 1 Il � 17 \ SMFCYS 70 1111 11 1 1` �1 11 11t 1 11 \ 1 — �' 11 M 1 .....�,_ M FM - 1t1 1 II ; }i AAq%U WREr M' MM Wf 1 1 i1 pAYE , re nw cr m ro PM 1 p !la SGY/7M v lAr sm '- -M AR[A 11 1 ll 1 �•1 nt't leer/ rr,KACMMi AMl< x nrran .v '�1'1 1 111 1 -. t 1 :� •1 ! Aj at I" rrare4MOXlN7EEr IJOe•711lAt/eM76 71k' NNA nw eArA71W' rAMe a ta/wlrm Ar 10 MW IW ADIAM sr n a A"WIMAIrlM IAC'AOMA. A M J rr 1 '1 A"Mr. ,b /i/rrarwntr 1 n al•J} / / / 5. J(Nrf DV Rx a/F H 11� . rl -' ,PROP` SWMA PROPOSED h7I' 1 DCOORA 11 11t 1 11 J70 GARAGE PACES!. \ — �' M 1 .....�,_ M FM - 1t1 1 II ; }i AAq%U WREr M' MM Wf 1 1 i1 pAYE , re nw cr m ro PM 1 p !la SGY/7M v lAr sm '- -M AR[A � 1 1 '�1 nt't leer/ rr,KACMMi AMl< x nrran .v '�1'1 1 111 1 '1 A"Mr. ,b /i/rrarwntr 1 n al•J} / / / 5. J(Nrf DV Rx a/F H t� V '\ ABLE OP AREAS TYPE AR S.. AREA ACRES UP /! 2* TOTAL 9.!* Nutt: OCTUND Au iO BE DEEND TO THE TOWN or RMIND: A'A' aL°OM4V OPEN UAtl mar rlMPBWAD .1%, ANP ad gNGYZ /J 11AIM.�Cm 1 P[ mo O CIDW PUO 7Rtt call D lUt TRII O PROP011O eexr[Prtivt tAAmeeNAr' asti�v ar dMTS M. ALNNrcHY ASSODH,fS / / / w/ / // N/1' IDNN fr PENOTG Al w Ail Nkt' PUMP OO STATION \ \ \ \ ,r° All \ 1, 1, RKOPOM • v�vJe `AREA e " JC Ar A�iaow P PARGYT a1 SHOWINO 2 1505,70' APARNrNr 801WINCS 2 -4 STORY SUILOINGS WITH JO UNI75 EACH 1 50;rJ0' CLUBHOUSE MTN 60 UN17S 60 9'x16' GARAGE PARKING SPACES 72 9;r 16' SURFACE PARKING SPACES !J2 707AL PARKING SPACES (220 SPACES PER UNIrf Q Atli: COVO IRS rA & rmiu A PUN rN W •StRW \ srsr Ors•e// /Jar ARNr IrRfrrr N-ar HM AreeG zl prR'D AMRLY/ /4 dsnHe><s rroeN ro mxxs Arc Jrw1eD r/AaM mr roily cr xucmc cxr u,rx rexNrxuD Ar aeMC Apex' 1 m torwrrora PNevcre n /nr 7 V cr WAWV tADr,kWS fkEMmM<C STZF AND T/Pr ro Br KMfXO N nnD n9ar ro fuwt trsKx: I v� enwwM; Pm EroNM nn. eu -oleo cemi. xa Hole° �heuetl Fw Eermll ®mvetl r°r nwl„ ❑hevea r°r eltl j I I 'i ' I i I I I i j lil I Ilii� R Dr °,me mie: uj o_ p�za z U M o� U :-Z ��: k�;,, �� ,. r.�'�,a c' `� V Commonwealth of Massachusetts Executive Office of Energy and Environmental Affairs Massachusetts Environmental Policy Act (MEPA) Office Environmental Notification Form For Office Use Only E EA #: MEPA Analyst: The information requested on this form must be completed in order to submit a document electronically for review under the Massachusetts Environmental Policy Act, 309 CMR 11.00. Project Name: New Water & Wastewater Solutions Street Address: 235 North Street, North Reading, MA 01864 -1298 Municipality: Town of North Reading Watershed: Ipswich Universal Transverse Mercator Coordinates: Latitude: N /A: not a site but entire Town Longitude: Estimated commencement date:7/1/2013 Estimated completion date:7/1/2018 Project Type: Drinking water and wastewater Status of project design: 2 %complete Proponent: Town of North Reading Street Address: 235 North Street Municipality: North Reading State: MA Zip Code:01864 -129E Name of Contact Person: Paul Brinkman Firm /Agency: Wright- Pierce Street Address: 40 Shattuck Road Municipality: Andover State: MA Zip Code:01810 Phone: 978.416.8000 Fax: 978.470.3558 E -mail: paul.brinkman@ wright- pierce.com Does this project meet or exceed a mandatory EIR threshold (see 301 CMR 11.03)? X Yes ❑No If this is an Expanded Environmental Notification Form (ENF) (see 301 CMR 11.05(7)) or a Notice of Project Change (NPC), are you requesting: a Single EIR? (see 301 CMR 11.06(8)) ❑Yes X No a Special Review Procedure? (see 301CMR 11.09) ❑Yes X No a Waiver of mandatory EIR? (see 301 CMR 11.11) ❑Yes X No a Phase I Waiver? (see 301 CMR 11.11) ❑Yes X No (Note: Greenhouse Gas Emissions analysis must be included in the Expanded ENF.) Which MEPA review threshold(s) does the project meet or exceed (see 301 CMR 11.03)? 11.03.4.a.2 &.4 ; 11.03.5.a.3. &4 & b.4.b Which State Agency Permits will the project require? MWRA — OP -10; BRP WP 55, 71, 74 - Sewer System Extension, Connection, or Industrial Wastewater; BRP WS 36 - Abandonment of Water Source; Inter Basin Transfer Act Application as part of DEIR Effective January 2011 ? G Environmental Notification Form Attachment 8 — Project Description Project Name: New Water & Wastewater Solutions Town of North Reading Proiect Description: The Town of North Reading is investigating alternative drinking water supply sources from outside the Ipswich River Basin to provide a reliable and safe long -term water supply. The Town currently withdraws approximately 0.50 mgd from its own GW wells and buys approximately 1.0 mgd from the Town of Andover through an inter -basin transfer act approval. The Andover supply does not provide the Town of North Reading with the reliable long -term solution it requires for the health, welfare and safety of its residents. The Town of North Reading intends to pursue full -time membership as an MWRA water system customer. This alternative would allow them to discontinue drinking water withdrawals from within the Ipswich River Basin and reduce the reliance on the Andover water supply. The Town of North Reading has a 0.96 mgd WMAct Registration for a withdrawal from the Ipswich River Basin. Upon approval of MWRA membership and proven ability to utilize MWRA water, North Reading's intent would be to voluntarily forfeit this registration to the MA -DEP. Several areas in Town have failing or problem septic systems. Surface water resources in North Reading are impaired due to pathogens and nutrients. To improve the ground and surface water quality in North Reading, the Ipswich River, and downstream, the Town will concurrently investigate alternative wastewater disposal options including alternatives outside the Town and Ipswich River Basin for an average discharge of approximately 0.50mgd of waste water. This plan would eliminate North Reading's drinking water withdrawals from the Ipswich River Basin, improve water quality, and reduce the stress of withdrawal from the Merrimack River Basin. The primary alternative for a drinking water supply outside the Ipswich Basin is the MWRA. There are several wastewater disposal alternatives that will be investigated outside of the Ipswich Basin. The average volume of wastewater anticipated to be sent out of the basin would be approximately 50% of the Town of North Reading's WMACT Registration. The Town of North Reading has had preliminary discussions with the Town of Reading and the MWRA. The Reading, North Reading and MWRA hydraulic models will be utilized to determine the necessary systems infrastructure improvements and volume and flow characteristics of water available as well as potential improvements to the Town of Reading. The Towns of Reading and North Reading have had very preliminary meetings on this arrangement. The DEIR would investigate the alternatives and identify impacts and the capacity of the municipal and regional infrastructure to sustain the recommended alternatives. Z, (/U TO: _ Board of Selectmen From: Peter I. Hechenbleikner, Town Manager Date: 10 -24 -12 Subject: Process of adding properties to the List of Historic Structures, 2010 Member(s) of the Board of Selectmen have raised the issue of whether owners of properties who were added to the List of Historic Structures in 2010 were given the proper notice of the hearing prior to being included on the list. I have reviewed the list, the certified mail receipts, and have talked with Virginia Adams from the Historical Commission. A copy of the list and the certified mail slips for the properties are attached to this memo. The letter sent to each of the owners of properties proposed to be included on the List was sent by the Historical Commission by certified mail. The Historical Commission relied on the tax assessment records for the owner information, including the owner's addresses. This is standard practice for legal notice to owners and abutters in all notices given by the Board of Selectmen, CPDC, Conservation Commission, and Zoning Board of Appeals. Of the 101 letters sent out, 6 were returned by the Post office as not being picked up - 92 Prescott St.; 145 High St.; 12 Manning St.; 287 Ash St.; 494 -496 Main St. and 81 Mineral St.. This could be for a variety of reasons, including refusal by the receiver, or being otherwise undeliverable. This also happens with notices to abutters by other Boards, Committees, and Commissions. The legal requirement have been met, however, in making the attempt to have the Post Office deliver notices to the address of record in the Assessor's records. However, the Historical Commission went an extra step in: ♦ Hand delivering to the address the notice of hearing for those 6 property owners who did not receive the initial notice that was mailed by certified mail; and ♦ Having a later hearing for those who did not receive the initial notice that was sent by certified mail. In my opinion the Historical Commission met all requirement of notice regarding this matter. a Pane 1 NOTICE OF PUBLIC MEETING Pursuant to.the Town of Reading General Bylaws, Section 5.13.2.4c, this form serves. to legally notify the property owners listed below, as' well as the Building Inspector, that the following properties have been identified by the Reading Historical Commission as architecturally or historically .significant, and that .upon an affirmative vote by the Commission, each property will be defined as a Potentially Significant Structure under the Demolition Delay Bylaw. The vote will take place- at an open meeting of the Historical Commission, scheduled for October 12, 2010 at 7:30 -p.mi at the Town Hall Conference Room. You are not required to be present. 37 Ash Street 56 Hillcrest Road 159 Ash Street 15 .Intervale Terrace 287 Ash Street 66 John Carver Rd. 1 41 L 14 nancroftAvenue -Ah 1- _ !'l_ Tf 1 99 John Carver Rd. 112 Bancroft Avenue 89 King Street . 153 Bancroft Avenue . 93 King Street -182 -Bancroft Avenue 22 Lee Street 36 Beacon Street 50 Locust Street 8 Copeland Avenue 10 Longview Road 21 Copeland Avenue 16 Longview. Road 32 Copeland Avenue 17 Longview Road - 75 Cross Street 24 Longview Road 22 Dudley Street 54 Longview Road 14 Echo Avenue 61 Lowell Street, 39 Ellis Avenue .-69 Lowell Street 21-23 Gardiner Road - 327 Lowell Street 14 Grand Street -351 Lowell Street 61 Grand Street :. 402 Lowell Street 64 Grand Street 335 Main Street 79 Grand Street 494 -496 Main Street 75 Hancock Street 53 1 Main Street 13 Hanscom Avenue 581 -591 Main Street .21 Hanscom Avenue 601 -507 Main Street 33 Hanscom-Avenue 620 Main Street . - 62 Hartshorn Street 640 -656 Main Street 68-76 Haven Street . 643 Main Street 75 -85 Haven Street 672 -680 Main Street 78 -88 Haven Street 1126 Main Street 175 Haven Street 1149 Main Street 300 Haverhill Street 12 Manning Street 556 Haverhill Street .28 Middlesex Avenue 145 -High Street 44 Middlesex Avenue 97 Highland Street ' 65 Middlesex Avenue 20 Hillcrest Road 97 Middlesex Avenue 75 Mill Street 81 Mineral Street 65 Minot Street 14 1Vl1 Vemon Street 52 Mt Vernon Street 41 Oak Street 94 Oak Street 49 Pearl Street - 309 Pearl Street - 19 Perkins Avenue 20 Perkins Avenue 20 Pine Ridge Road 26 Pine Ridge Road 12 Pratt Street 61 -63 Prescott Street -92 Prescott Street 91 Prospect Street 94 Prospect Street 117-Prospect. Street 155-Prospect Street 35 Scotland Road 62 .Scotland Toad 87 Scotland Road 197 South Street 57 Summer Avenue 285 Summer Avenue 33 Temple Street 26 Vine Street 72 Vine Street 8 Wells Road 34 Whittier Road 155 Woburn Street 283 Woburn-Street ,,2G10 v }{y tK.Gf }!l Y iAf lkYg� i$ {, $ §. f+ x d S Iry fA`Ydi' Pq{, F+AY� M1 %' n' h j S✓ yy� �+ 5��� -- J 1' £Yy✓A�. #- '�+R��l•'14 IM k- 1 SfiFJi .' jDv+» g�ii��+ t����inty ,�ioJiiattr�t�+erPro�+rci� -...5� j } rs�^"tzk..,& ry.� `ems' 4': A T eYe, � '>U�lS 3^" "�G "m�'$ '} ■+pr+jj `YZ I+.SA ��Darrtest #cibfarlt#�.y',�p��s#r tarrce Carr (31 rM ` "C�gt1.R iFk'��. �ra���ras�I 5�i� Foi. iii r `n o tzars isit_ofsxxreh it�aiwwvittspsciiita , ¥ ' pircroti3verpiafiot a v# 'q#�rivetis ttsai edj ,� -�_ o r flSiciM;3 U; 9U 3 0€�5 miv m� ,. ta¢,i'4 %(S+*tpf' St6evajEtruciriu r� �+�yy°�+'"a"'� «[[ y'��y��++ y•�Yy r Z, ,+ ti -'J' r ,. , 'tii',.`�"+i� i' �' ° "a a �+ i-] �+:, SI Ra ;,�yS+ -."we "�°�. 'n'^'. 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O Returrr Recalp4 Fee (Endor&etrtent Required) C3 Re3rseD,quF (Endorsement eq C3 Total Postage & Fees ,Ro R a" i�' E G�`� �,..., .�, of CERTIFIED MA�t�� RECEIPT `ry�� s�� #� {nor»�s #i�,hta�l Onty, Na`�nsitnc�,cnverage �# �'ra�tctedi � tr For ctliveynforsnaiton uts otel3site at wwwusps ad rn , _ a � ff, Postage ©- i Certified Fee posimsk C3 Return Recelpt Fee Have M (Endorsement Required) co r%-- Totei Postage & Fees C3 sent o M or Box No. READING HISTORICAL COMMISSION Please NOTE The attached certified letter was returned to the Reading historical Commission as undeliverable. By hand delivering we bope to iz fo= you of an upcoming reception on Oct. 18th to honor additions to the town's historical and Architectural inventory of Historic Properties. .because of the delay encountered the Notice of Public Meeting scheduled for Oct. 12 will not apply . to your property because a 30 -day notice is required. we will reschedule to Nov. 9, 2010. If you have any Questions, please call the chair, Kathy Greenfield, at 942-2072 or saran at the address provided in the material. 'x. - -� 1r fd ;.y I ;` €(' .._ ;!( :"� .> i : �� t e ��Y �k., _t_ .. • �, .L < *•e4�. �,. n � ` r i ('.�' "S"'�•i` -`v4. t,j ( � •�• tit t 51"L h � F S t k M_ x . ek `LLr .1� Al 4. C t t } t f. f• � 1 t F.a 2c-36 T _ cfk+ k M_ x . ek `LLr .1� Al 4. C t t } t f. f• � 1 t F.a 2c-36 October 8, 2012 Mr. Peter Hechenbleikner Town Manager Town Hall 16 Lowell St. Reading, MA 01867 Dear Mr. Hechenbleikner, The Scouts, Leaders, and Members of the Committee Boy Scout Troop 728 take great pleasure in announcing that: Having completed the requirements for, and having been examined by an Eagle Scout Board of Review on October 1, 2012 � 1 3 + " ' David Scott Graham Was found worthy of the rank of Eagle Scout. In honor of this achievement, we have scheduled an Eagle Scout Court of Honor for November 24, 2012 at Parker Middle School, Reading, MA 01867 We would appreciate a letter or certificate acknowledging his achievement. We will compile it with other acknowledgments and display them commemorating this special occasion. Thank you for taking time from your extremely busy schedule to help this community recognize the achievements and service of Eagle Scout David Graham. Sincerely, Scott Graham 15 Oak Ridge Road Reading; MA 01867 g"raham091G@r'6tketriiail com 781 -223 -0015 18 `I 0—, � Schena, Paula From: Scott Graham <graham0910 @rocketmail.com> Sent: Wednesday, October 24, 2012 11:15 AM To: Schena, Paula Subject: Re: Eagle Scout Hi Paula, I just wanted to make sure there was no confusion. The Eagle ceremony is for three boys. David Graham Luke Beaulieu James Bedingfield, Jr. Your email only mentioned my son David. Thank you, Scott Graham Sent from my iPhone On Oct 24, 2012, at 9:36 AM, "Schena, Paula" <pschena @ci. reading. ma. us> wrote: What time is the ceremony for David Graham on November 24th? I'll try to see if a Selectman is available to attend. Paula Schena Office Manager Town of Reading 16 Lowell Street Reading, MA 01867 Phone: 781 - 942 -6643 Fax: 781 - 942 -9071 pschena(a)ci. reading. ma. us www.readingma.gov Town Hall Hours: Monday, Wednesday and Thursday - 7:30 a.m. - 5:30 p.m. Tuesday - 7:30 a.m. to 7:00 p.m. Friday - CLOSED Please let us know how we are doing - fill out our brief customer service survey at http://readingma- survey.virtualtownhall.net/survey/sid/7c8844ebldecdO98/ q a, -L, Volunteer Appointment Subcommittee Meeting November 7, 2012 The meeting convened at 7:00 p.m. in the Conference Room, 16 Lowell Street, Reading, Massachusetts. Present were Selectmen John Arena and Richard Schubert, Town Manager Peter Hechenbleikner, Catherine Folan, Jean Jacobs and Carl Mittnight. Each of the candidates reviewed their qualifications for the various Boards, Committees and Commissions for which they have applied and the Volunteer Appointment Subcommittee members asked questions of each of the candidates. On motion by Schubert seconded by Arena, Jean Jacobs was recommended for a Position on the Trails Committee with a term expiring June 30, 2013 by a vote of 2- 0-0. On motion by Schubert seconded by Arena, Carl Mittnight was recommended for a position on the Historical Commission with a term expiring June 30, 2014 by a vote of 2 -0 -0. Catherine Folan was interested in both the Animal Control Appeals Committee and the Cultural Council. The Animal Control Appeals Committee depends on resignation of James Bonazoli and making sure that one of the three members who would serve is a dog owner pursuant to the Bylaw. The position on the Cultural Council will be subject to the end of Lorraine Horn's term. On motion by Schubert seconded by Arena, Catherine Folan was recommended for a position on the Animal Control Appeals Committee for a term expiring June 30, 2015, subject to verification that one of the other two members is a dog owner. The motion was approved by a vote of 2 -0 -0. On motion by Schubert seconded by Arena the Volunteer Appointment Subcommittee recommends Catherine Folan for a position on the Cultural Council for a term beginning December 1, 2012 and expiring June 30, 2015. The motion was approved by a vote of 2 -0 -0. On motion by Schubert seconded by Arena the Volunteer Appointment Subcommittee voted to adiourn at 7:25 p.m. by a vote of 2 -0 -0. es ectfuI; ubmitted, S cretary �� "rl f) 17 f`r+ T APPLICATION FOR APPOINTMENT TO BOARDS /COMMITTEES /COMMISSIONS Name: i° o o"A GOT"u'l N�c �\N ICI Date: i OCT IdV , (Last) (First) (Middle) Address: Oj jp, �I KNT) C-w STV_E�ET Tel. (Home) ebb- (ALP 3-` ) 1. Tel. (Work) (Is this number listed ?) Occupatiom 3WAI (Pr _ # of years in Reading: Ur Are you a registered voter in Reading? j�j O e -mail address:_ Place a number next to your preferred position(s) (up to four choices) with #1 being your first priority. (Attach a resume if available) Animal. Control Appeals Committee _Aquatics Advisory Board Audit Committee _Board of Appeals _Board of Cemetery Trustees _Board of Health _Board of Registrars _Bylaw Committee _Celebration Committee Cities for Climate Protection _Commissioner of Trust Funds Community Planning & Development Comm Conservation Commission _Constable _Contributory Retirement Board _Council on Aging Cultural Council Custodian of Soldiers' & Sailors' Graves _Economic Development Committee Finance Committee Historical Commission _Housing Authority _Human Relations Advisory Committee _Land Bank Committee _MBTA Advisory Committee _Metropolitan Area Planning Council _Mystic Valley Elder Services RCTV Board of Directors _Recreation Committee RMLD Citizens Advisory Board Telecommunications and Technology Advisory Committee Town Forest Committee Trails Committee _West Street Historic District Commission Other Please outline relevant experience for the position(s) sought: - V ®1lXYt�.�,�� 2d �;�►� t'Y'�l,L.l �'ly� � �� tT�i`�or� GtC�� l'1Ci CAS' _t f0a T-%-CA bn w kt�o own (!0PI .SithnO b uhf U, SQ,YU 'if) tm Wm 1p (A S10_, o g UWJne CoqS M C1 Y) �1'rmam \)e Cum, S__ -2-.1 Catherine F'olan 93A Hamden Street Reading, MA 01867 508 -963 -7011 Experience Owner of VC Pet Sitters Duties included feeding, playing, grooming and socializing dogs of all different breeds and ages. Dealt with dogs with special needs and administered medication when necessary. Also interacted with customers and handled the advertising and marketing aspects of the business. Administrative Assistant at United States Marine Corps Duties included working with correspondence, processing awards, fixing pay issues, processing tuition requests, customer service and basic data entry. Acted as a supervisor over 5 people, ensuring that daily tasks were completed with accuracy and proficiency. Receptionist at Yale Appliance and Lighting Duties included answering phone calls, calling customers to schedule appointments for delivery and service calls, filed paperwork and completed schedules. Education High school diploma from Norwood Senior High School, Norwood, MA Currently enrolled at MiraCosta C. C. for an A.A. in Accounting and American Military University for a B.S. in Criminal Justice with a focus in forensics. Volunteer Experience Adoption Counselor at Mohawk & Hudson Humane Society, Menands NY May 07 — Aug 10 Foster volunteer for AnimaLovers, Latham NY May 07 — Aug 10 Big Brothers Big Sisters volunteer, Albany NY Jun 07 — Jun 08 Red Cross volunteer, Albany NY Jan 08 — Aug 10 Volunteer at Joseph's House Homeless Shelter, Troy NY Sep 09 — Aug 10 Work History Lord & Taylor — Sales Associate October 2012 - Present VC Pet Sitters —Owner October 2011 to September 2012 United States Marine Corps — Administration Clerk August 2004 to May 2011 Yale Appliance and Lighting, Boston, MA — Receptionist January 2004 to August 2004 ,5, 3 oeA� !y 0 y :V 70'2 OCT 72 PIM 2T�Jvn of Reading, MA 1639 °txcoRe0 Application for Appointment to Boards /Committees /Commissions Name: M t n i L R o 6e-A C�L( i (Last) V (First) (Middle) Date: t Address: _1 e �,e rt7 t—a- Tel. (Home) 9 o Tel. (Work) _±L/,-., (Is this number listed ?) !4 e S Occupation: (, u 5 5 A �y 54 # of years in Reading: F Are you a registered voter in Reading? 1444 e -mail addresj:_ Place a number next to your preferred position(s) (up to four choices) with #1 being your first priority. Animal Control Appeals Committee Audit Committee Board of Appeals _Board of Cemetery Trustees Board of Health Board of Registrars Bylaw Committee Celebration Committee Climate Advisory Committee Commissioner of Trust Funds Community Planning & Development Comm. _Conservation Commission _Constable _Contributory Retirement Board _Council on Aging _Cultural Council _Custodian of Soldiers' & Sailors' Graves _ Economic Development Committee Fall Street Faire Committee Finance Committee i.--Historical Commission Housing Authority Human Relations Advisory Committee MBTA Advisory Board _Metropolitan Area Planning Council Mystic Valley Elder Services RCTV Board of Directors Recreation Committee RMLD Citizens Advisory Board Town Forest Committee _ Trails Committee _ West Street Historic District Commission _ Ad Hoc Committee Other Please outline relevant experience for the position(s) sought: (feel free to attach a resume or other statement of interest/qualifications) e,�; ��l i t Gc r !� e c�..� r r2 ��.. c 4e 1 Gt yt1 �i54 TV Lc6wC-G! `qie - S / Revised 4 -10 -12 S' q APPLICATION FOR APPOINTMENT TO BOARDS /COMMITTEES /COMMISSIONS Name: SC(,_ Date: (Last) (First)) (Middle) Address: 7-3 UG/r��l Tel. (Home) Tel. (Work (Is this number listed ?)�/�S Occupation: # of years in Reading:_ Are you a registered voter in Reading? e -mail address: Place a number next to your preferred position(s) (up to four choices) with #1 being your first priority. (Attach a resume if available) Animal Control Appeals Committee Aquatics Advisory Board Audit Committee Board of Appeals Board of Cemetery Trustees Board of Health Board of Registrars Bylaw Committee _Celebration Committee _Cities for Climate Protection _Commissioner of Trust Funds _Community Planning & Development Comm. Conservation Commission Constable Contributory Retirement Board Council on Aging Cultural Council Custodian of Soldiers' & Sailors' Graves Economic Development Committee Finance Committee Historical Commission ,--> Housing Authority Human Relations Advisory Comm &e Land Bank Committee -- MBTA Advisory Committee _Metropolitan Area Planning Council„ Mystic Valley Elder Services RCTV Board of Directors Recreation Committee RMLD Citizens Advisory Board Telecommunications and Technology Advisory Committee Town Forest Committee 70 m .--4 CD 70 o rn z�rn � n G 3 rh v�:o c' u7K / Trails Committee West Street Historic District Commission Other LEGAL NOTICE TOWN OF READING NOTICE OF PUBLIC HEARING To ;the Inhabitants the Town of Reading: Please take notice that the Board of Selectmen of the Town of Reading will hold a public hearing on Tuesday, November 20, 2012 at 7:30 p.m. in the Selectmen's Meeting Room; 16 Lowell Street, Reading, Massachusetts. on approval of the Town Manager Profile. A copy of the proposed doc- ument regarding this topic is. available in the Town Manager's office, 16 Lowell Street, Reading, MA, M -W- Thurs from 7:30 a.m. - 5:30 p.m., Tues from 7:30 a. m. - 7:00 p.m: and is attached to the hearing notice on the website at www.readingma.gov All interested parties are invited to attend the hearing, or may. submit their comments in writing or by email prior to. 6:00 p.m. on November 20, 2012 to townmanagerC ci. reading. ma. u s By order of Peter I. Hechenbleikner Town Manager 11/13 Reading Town Manager Profile — draft —Nov 15th INTRODUCTION The Town of Reading has retained the services of the Edward J. Collins Jr. Center for Public Management at the University of Massachusetts Boston to assist in the Town's recruitment of a new Town Manager. This Profile draws upon our discussions with selectmen, department heads, elected officials, staff and community representatives. It describes our understanding of the organization, the challenges that lie ahead for the successful candidate, and the professional and personal characteristics an ideal candidate will possess. THE TOWN OF READING Reading is located approximately 12 miles north of the center of Boston. It lies close to the intersection of Route 93 and Route 128 (now designated I -95). The Town's location adjacent to these highways constructed in the 1950s fostered very rapid growth in the 50s and 60s. Most of the growth was residential. Today the Town has a population of approximately 25,000 and has a significant but modest level of commercial development near the highways. Most of Reading's residents live in neighborhoods that are buffered from commercial development and highways and have the feel of a mature suburban community. The Town has had a single Town Manager since the position was established in 1986. The position of Town Manager will be vacant as a result of a decision by the current Town Manager to retire. Reading's charter and by -laws are available on its web site. (www.readingma.gov) According to the 2010 census, the median income for a family was $117,000, significantly higher than the statewide average. Data on the Town's demographic trends can be obtained from the Metropolitan Area Planning Council's web site (www.mapc.org). ORGANIZATIONAL DESIGN AND GOVERNANCE The Town governance structure consists of a five member Board of Selectmen elected for three year staggered terms and a 192 member Representative Town Meeting. The six - member School Committee is elected, as are the Board of Assessors, Board of Library Trustees, the Municipal Light Board members and the Moderator. The Town Meeting is the legislative body and exercises the functions of appropriating money and making local laws. Currently, four of the Selectmen have over five years of experience on the Board. The position of Town Manager is well established and well respected. PUBLIC FINANCE Reading had total General Fund revenues for FY2011 of approximately $74 million. $55 million of this amount were from locally levied taxes. The Town does not have a split property tax rate. Residential property generates approximately ninety percent of property tax revenue. Since FY2000 Reading has had one successful operating override for $4.5 million and three successful debt exclusion referenda. Detailed financial information for the Town may be obtained at the web site of the Massachusetts Department of Revenue, Department of Local Services. An Offering Statement for a recent bond issue may be obtained at the Collins Center web site (www.collinscenter.umb.edu). CHALLENGES FOR THE TOWN MANAGER Building on the Foundation. Boards of Selectmen, Town Meeting and the retiring Town Manager have built a solid public administration foundation for the Town that emphasizes professionalism among the Town's staff and administrators. Reading has well trained professional department administrators and key staff. The new Town Manager needs to sustain and build on this foundation. Maintaining a Positive Labor - Management Climate. Reading has sustained a positive labor relations climate by utilizing careful budgeting and good management practices at the department level. Approximately sixty percent of the Town's employees are members of collective bargaining units. Collective bargaining activities are the responsibility of the Town Manager. Maintaining a positive climate will require careful attention in the coming years as the Town navigates through an environment characterized by fiscal stress and shifting public expectations. Medium Term Budget Planning and Service Delivery. Like all Massachusetts municipalities, Reading is facing revenue constraints and growing cost pressures. A significant amount of the Town Manager's time will be required to forge town -wide strategies to bring these into balance. This task must be addressed in the context of multi- year plans that consider the new normal: constrained revenue. Service expectations are high but resources in real dollar terms will be limited for the foreseeable future. Budget balancing in recent years has relied to some extent on elimination and consolidation of positions in the administrative service, but further significant reductions may not be possible. Communication. Well developed communication skills in Reading are essential. Open, accurate and timely communication by the Town Manager with all Town government entities, with the public, the many volunteers and employees needs to be continued and integrated into the normal operational practices of the Town. In Reading, the Town Manager plays an active role at Town Meeting. The next Town Manager must be skilled and comfortable serving as a major public spokesperson for the Town and actively participate in shaping a strategic message to citizens, stakeholders and the business and development communities. In addition, the Town Manager must be able to engage the members of the Board of Selectmen in an on -going dialog about the critical issues that face the Town. The public communication role of the Town Manager will be critical to sustaining the high level of confidence and trust that residents have in the Town. Education. Education is a prominent civic value in Reading. The next Town Manager must understand the value placed on education by citizens while collaborating with the &6 "3 School Superintendent and School Department to mitigate cost increases. The new Town Manager needs to maintain and build on this relationship. Public Role. The next Town Manager is expected to play a public role in the community. Participation in civic functions and representation of the Town with other governmental entities, and serving as a public voice for the Town will be important. The Town Manager must play an active role in managing the Town's relationship with the key state government actors that drive regional economic and transportation policy decisions. Developing and Sustaining Institutional Capacity, Staff Development and Morale. The Town has a well- regarded cadre of Department Heads and key staff. Maintaining staff morale, fully utilizing the considerable talents of staff and maintaining high performance standards will be critical to the success of the new Town Manager. THE IDEAL CANDIDATE The Reading Board of Selectmen seeks a Town Manager who is a seasoned manager in an environment of similar complexity who possesses strong organizational, communication and community leadership skills. This is not a learning position. Reading seeks a Town Manager with the skill, energy, creativity and experience to achieve Reading's goals including: preserving public service levels, fostering development in the few locations where this is feasible, and maintaining the Town's positive civic attitude toward the future. Reading seeks a Town Manager willing to commit to a tenure long enough to build a multi -year approach to ensuring the sustainability of the Town's service levels. The new Town Manager must support regional solutions when that is in the Town's interest, as well as foster volunteerism and private contributions as a partial solution to service delivery. Reading needs a Town Manager who can help set the stage for community - wide approaches to addressing the Town's needs, approaches that produce sound outcomes and avoid polarization within the town. The following attributes have been determined important in Reading's next Town Manager. PERSONAL The next Town Manager needs to be: • Able to demonstrate unquestioned integrity in interactions with officials and citizens. • Able to communicate effectively with all elements of the community. 3 � / • Able and willing to play a highly visible role in the community. The ideal candidate must participate broadly across the leadership structure of the community and region and be a champion of the community. • Comfortable engaging directly with citizens. The Town Manager must have sufficient direct engagement with the civic community so that he /she can gain thorough understanding of the Town's culture. Through formal and informal interaction the Town Manager's concern for the Town's citizens needs to become evident. • Able and willing to work openly with community groups and employees. A direct, collegial, facilitative style that fosters joint problem solving is needed. The Town Manager can have no agenda beyond being a professional. • Able to be a vocal and positive spokesperson for the Town's agenda at Town Meetings, public forums, state agencies and with the media. The successful candidate must be able to use the status inherent in the Town Manager's position to advance the Town's agenda. • Able to assume a strong organizational management role. The Town Manager cannot be a micromanager. He /she needs to delegate, while maintaining strict accountability. The successful candidate must be direct, facilitative, and clear. • Able to create and sustain a goal- oriented environment by establishing, maintaining and promoting effective policies and initiatives. The Town Manager will be a genuinely inclusive leader who is capable of exerting influence and direction in a manner that shares successes with elected officials, professionals and volunteers. PROFESSIONAL The Town Manager must be: • A mature leader of a comparable organization with extensive personal experience in finance, capital and operational planning, expenditure management, labor relations, public facilitation, and staff development. Excellent public and interpersonal communication skills are essential, as is skill in forging a management team. • A professionally stable person with a record of tenure and consistent career growth. The Town seeks a committed management professional willing to stay for a significant period but who is also willing to take risks to improve the organization. 4 66.s • Demonstrate a background in guiding the development of a shared strategic vision for the community. The ideal candidate must be a coalition builder, equally at home with private sector and community leaders. The ideal candidate must be able to exercise leadership within the organization and within the community. • In possession of a Bachelor's Degree and at least seven to ten years of experience as a Town or City Manager, Assistant Town Manager or other position that oversees the day -to -day operations of a public entity governed by an elected policy body that makes decisions in public. • Able to delegate to a highly competent cadre of Department Heads while maintaining strict accountability. • Able to set the stage for continuing the Town's capital plan, utilizing the decline in debt service for existing projects when it occurs, and federal and state resources whenever possible. Pursuing the Town's capital plan while maintaining the Town's bond rating is the goal. • Both strategic and tactical. He /she must be experienced in working effectively in a political environment providing seasoned and impartial guidance to elected officials to identify and address the long -term strategic needs of the community and the short-term tactical steps necessary to sustain service delivery. • Capable of keeping elected officials comprehensively informed, while staying detached from the political process and ensuring that staff maintains a similar detachment. • Familiar with highly participative local government environments with dynamics similar to Reading's. Familiarity with the Massachusetts municipal context will be helpful. • Comfortable working with and managing an organization in a political context often characterized by vigorous debate among well- informed citizens who are active in local decision - making processes. Key decisions made by the Board of Selectmen and Town Meeting are sometimes closely decided. The Hiring Process The Town has established a Screening Committee that includes two Selectmen, the School Superintendent, a representative of the Finance Committee, one Department Head and two members of the public. The Screening Committee is expected to review the applications of candidates recommended by the Collins Center in January and complete preliminary interviews in February. Interviews of finalists and a decision are expected in March. 5 �/ Salary and Schedule The search begins in November 2012 and is expected to end in March 2013. Applications should be received by December 31, 2012 Direct compensation of the retiring Town Manager, a twenty -six year incumbent, is in the 140's. The Town is willing to negotiate a competitive compensation and an employment contract DOQ with the selected candidate. How to Apply Applications are preferred electronically. Please send your resume with a cover letter addressing the job requirements to this email address: recruitment.umb(a,gmail.com Please combine all of your documents in a single file and include Reading TM in the subject line. Kindly use PDF format, if possible. Should you have any questions regarding this opportunity, or a recommendation of a colleague, please contact: Dick Kobayashi, Senior Consultant 617 - 489 -8812, or Mary Flanders Aicardi, Consultant 508 -215 -8992. To learn more about the Edward J. Collins Jr. Center for Public Management at UMASS Boston, please visit.- www. collinscenter. umb. edu 6 � a,7 defined in the Charter, and shall be bound by all laws of the Commonwealth of Massachusetts but shall not be required to meet the requirements of Section 8 -12 of the Reading Home Rule Charter as to the appointment process. [Amended November 15, 2004 (Article 16) and approved by vote of the Town on April 5, 2005] Article 5 TOWN MANAGER Section 5 -1: Appointment, Qualifications, Term The Board of Selectmen shall appoint a Town Manager and may enter into a contract with the Town Manager not exceeding three (3) years in length, and shall fix his compensation within the amount annually appropriated for that purpose. The Town Manager shall not be subject to a personnel bylaw, if any. The Town Manager shall be appointed solely on the basis of his executive and administrative qualifications. He shall be a professionally qualified person of proven ability, especially fitted by education, training and previous experience. He shall have had at least five (5) years of full -time paid experience as a City or Town Manager or Assistant City or Town Manager or the equivalent level public or private sector experience. The terms of the Town Manager's employment shall be the subject of a written contract setting forth his tenure, compensation, vacation, sick leave, benefits, and such other matters as are customarily included in an employment contract. While serving as Town Manager he shall devote full time to the office (and except as expressly authorized by the Board of Selectmen) shall not engage in any other business or occupation and (except as expressly provided in the Charter) shall not hold any other public office, elective or appointive, in the Town. With the approval of the Selectmen, he may serve as the Town's representative to regional boards, commissions and the like but shall not receive additional salary from the Town for such services. [Amended November 10, 1997 (Article 7) and approved by vote of the Town on March 24, 1998] [Amended November 15, 2004 (Article 16) and approved by vote of the Town on April 5, 20051 [Amended November 21, 2011 (Article 28) and approved by vote of the Town on March 6, 20121 Section 5 -2: Powers and Duties The Town Manager shall be the Chief Administrative Officer of the Town and shall be responsible to the Board of Selectmen for the proper administration of all Town affairs placed in his charge by or under the Charter. The Town Manager shall have the following powers and duties: (a) Supervise and be responsible for the efficient administration of all functions under his control, as may be authorized by the Charter, by bylaw, by other Town Meeting vote, or by the Board of Selectmen, including all officers appointed by him and their respective departments. Reading Home Rule Charter 14 With all revisions through April, 2012 -P9 Reading Town Manager Profile — draft _Nov 8th INTRODUCTION The Town of Reading has retained the services of the Edward J. Collins Jr. Center for Public Management at the University of Massachusetts Boston to assist in the Town's recruitment of a new Town Manager, This Profile draws upon our discussions with selectmen, department heads, elected officials, staff and community representatives. It describes our understanding of the organization, the challenges that lie ahead for the successful candidate, and the professional and personal characteristics an ideal candidate will possess. THE TOWN OF READING Reading is located approximately 12 miles north of the center of Boston. It lies close to the intersection of Route 93 and Route 128 (now designated 1 -95). The Town's location adjacent to these highways constructed in the 1950s fostered very rapid growth in the 50s and 60s. Most of the growth was residential. Today the Town has a population of approximately 25,000 and has a significant but modest level of commercial development near the highways. Most of Reading's residents live in neighborhoods that are buffered from commercial development and highways and have the feel of a mature suburban community. The Town has had a single Town Manager since was the position was established in 1986. The position of Town Manager will be vacant as a result of a decision by the current Town Manager to retire. Reading's charter and by -laws are available on its web site. (www.readingma.gov) According to the 2010 census the median income for a family was $117,000, significantly higher than the statewide average. Data on the Town's demographic trends can be obtained from the Metropolitan Area Planning Council's web site (www.mapc.org). ORGANIZATIONAL DESIGN AND GOVERNANCE The Town governance structure consists of a five member Board of Selectmen elected for three year staggered terms and a 192 member Representative Town Meeting. The six - member School Committee is elected, as are the Board of Assessors, Board of Library Trustees, the Municipal Light Board members and the Moderator. The Town Meeting is the legislative body and exercises the functions of appropriating money and making local laws. Currently four of the Selectmen have over five years of experience on the Board. The position of Town Manager is well established and well respected. PUBLIC FINANCE Reading had total General Fund revenues for FY2011 of approximately $74 million. $55 million of this amount were from locally levied taxes. The Town does not have a split property tax rate. Residential property generates approximately ninety percent of property tax revenue. Since FY 2000 Reading has had one successful operating override for $4.5 (p CL, -! million and three successful debt exclusion referenda. Detailed financial information for the Town may be obtained at the web site of the Massachusetts Department of Revenue, Department of Local Services. Currently the town is discussing one or more debt exclusion votes for near term capital improvement projects including a significant library expansion. An Offering Statement for a recent bond issue may be obtained at the Collins Center web site. CHALLENGES FOR THE TOWN MANAGER Building on the Foundation. Boards of Selectmen, Town Meeting and the retiring Town Manager have built a solid public administration foundation for the Town that emphasizes professionalism among the Town's staff and administrators. Reading has well trained professional department administrators and key staff. The new Town Manager needs to sustain and build on this foundation. Maintaining a Positive Labor - Management Climate. Reading has sustained a positive labor relations climate by utilizing careful budgeting and good management practices at the department level. Approximately sixty percent of the Town's employees are members of collective bargaining units. Collective bargaining activities are the responsibility of the Town Manager. Maintaining a positive climate will require careful attention in the coming years as the Town navigates through an environment characterized by fiscal stress and shifting public expectations. Medium Term Budget Planning and Service Delivery. Like all Massachusetts municipalities, Reading is facing revenue constraints and growing cost pressures. A significant amount of the Town Manager's time will be required to forge town -wide strategies to bring these into balance. This task must be addressed in the context of multi- year plans that consider the new normal: constrained revenue. Service expectations are high but resources in real dollar terms will be limited for the foreseeable future. Budget balancing in recent years has relied to some extent on elimination and consolidation of positions in the administrative service, but further significant reductions may not be possible. Communication. Well developed communication skills in Reading are essential. Open, accurate and timely communication by the Town Manager with all Town government entities, with the public, the many volunteers and employees needs to be continued and integrated into the normal operational practices of the Town. In Reading, the Town Manager plays an active role at Town Meeting. The next Town Manager must be skilled and comfortable serving as a major public spokesperson for the Town and actively participate in shaping a strategic message to citizens, stakeholders and the business and development communities. In addition, the Town Manager must be able to engage the members of the Board of Selectmen in an on -going dialog about the critical issues that face the Town. The public communication role of the Town Manager will be critical to sustaining the high level of confidence and trust that residents have in the Town. (��/ a Education. Education is a prominent civic value in Reading. The next Town Manager must understand the value placed on education by citizens while collaborating with the School Superintendent and School Department to mitigate cost increases. The new Town Manager needs to maintain and build on this relationship. Currently the town devotes approximately 66% of its operating budget to the schools and facility maintenance. Public Role. The next Town Manager is expected to play a public role in the community. Participation in civic functions and representation of the Town with other governmental entities, and serving as a public voice for the Town will be important. The current Town Manager maintains a weekly public access cable call -in TV show. The Town Manager must play an active role in managing the Town's relationship with the key state government actors that drive regional economic and transportation policy decisions. Developing and Sustaining Institutional Capacity, Staff Development and Morale. The Town has a well- regarded cadre of Department Heads and key staff. Maintaining staff morale, fully utilizing the considerable talents of staff and maintaining high performance standards will be critical to the success of the new Town Manager. THE IDEAL CANDIDATE The Reading Board of Selectmen seeks a Town Manager who is a seasoned manager in an environment of similar complexity who possesses strong organizational, communication and community leadership skills. This is not a learning position. Reading seeks a Town Manager with the skill, energy, creativity and experience to achieve Reading's goals including: preserving public service levels, fostering development in the few locations where this is feasible, and maintaining the Town's positive civic attitude toward the future. Reading seeks a Town Manager willing to commit to a tenure long enough to build a multi -year approach to ensuring the sustainability of the Town's service levels. The new Town Manager must support regional solutions when that is in the Town's interest, as well as foster volunteerism and private contributions as a partial solution to service delivery. Reading needs a Town Manager who can help set the stage for community - wide approaches to addressing the Town's needs, approaches that produce sound outcomes and avoid polarization within the town. The following attributes have been determined important in Reading's next Town Manager, PERSONAL The next Town Manager needs to be: • Able to demonstrate unquestioned integrity in interactions with officials and citizens. • Able to communicate effectively with all elements of the community. • Able to work cooperatively with the Board of Selectmen on the establishment of annual goals and objectives for the Town and its departments update the BOS and staff on progress and actively participate in the annual review of results and operations. • Able and willing to play a highly visible role in the community. The ideal candidate must participate broadly across the leadership structure of the community and region and be a champion of the community. • Comfortable engaging directly with citizens. The Town Manager must have sufficient direct engagement with the civic community so that he /she can gain thorough understanding of the Town's culture. Through formal and informal interaction the Town Manager's concern for the Town's citizens needs to become evident. Formatted: No bullets or numbering • Able and willing to work openly with community groups and employees. A direct, collegial, facilitative style that fosters joint problem solving is needed. The Town Manager can have no agenda beyond being a professional and ensuring that the level of service delivery meets the community standard for customer services Deleted: . • Able to be a vocal and positive spokesperson for the Town's agenda at Town Meetings, public forums, state agencies and with the media. The successful candidate must be able to use the status inherent in the Town Manager's position to advance the Town's agenda. • Able to assume a strong organizational management role. The Town Manager cannot be a micromanager. He /she needs to delegate, while maintaining strict accountability. The successful candidate must be direct, facilitative, and clear. • Able to create and sustain a goal- oriented environment by establishing, maintaining and promoting effective policies and initiatives. The Town Manager will be a genuinely inclusive leader who is capable of exerting influence and direction in a manner that shares successes with elected officials, professionals and volunteers. PROFESSIONAL The Town Manager must be: • A mature leader of a comparable organization with extensive personal experience in finance, capital and operational planning, expenditure management, labor relations, public facilitation, and staff development. Excellent public and interpersonal communication skills are essential, as is skill in forging a management team. A professionally stable person with a record of tenure and consistent career growth. The Town seeks _a committed management professional willing to stay for a significant period but who is also willing to take risks to improve the organization. • Demonstrate a background in guiding the development of a shared strategic vision for the community. The ideal candidate must be a coalition builder, equally at home with private sector and community leaders. The ideal candidate must be able to exercise leadership within the organization and within the community. In possession of a Bachelor's Degree. He shall have had at least five (5) years of full -time paid experience as a City or Town Manager or Assistant City or Town Manager or the • equivalent level public or private sector experience, • Able to delegate to a highly competent cadre of Department Heads while maintaining strict accountability. • Able to set the stage for continuing the Town's capital plan, utilizing the decline in debt service for existing projects when it occurs, and federal and state resources whenever possible. Pursuing the Town's capital plan while maintaining the Town's bond rating is the goal. • Both strategic and tactical. He /she must be experienced in working effectively in a political environment providing seasoned and impartial guidance to elected officials to identify and address the long -term strategic needs of the community and the short-term tactical steps necessary to sustain service delivery. • Capable of keeping elected officials comprehensively informed, while staying detached from the political process and ensuring that staff maintains a similar detachment. • Familiar with highly participative local government environments with dynamics similar to Reading's is preferred, as is familiarity with the Massachusetts municipal context, particularly Town government. • Comfortable working with and managing an organization in a political context often characterized by vigorous debate among well - informed citizens who are active in local decision- making processes. Key decisions made by the Board of Selectmen and Town Meeting are sometimes closely decided. The Hiring Process Deleted: At least seven to ten years of experience as a Town or City Manager, Assistant Town Manager or other position that oversees the day -to -day operations of a public entity governed by an elected policy body that makes decisions in public. The Town has established a Screening Committee that includes two Selectmen, the School Superintendent, a representative of - t - he Finance Committee, one Department Head -- - Deleted: , the Moderator and two members of the public. The Screning Committee is expected to review the applications of candidates recommended by the Collins Center in January and complete preliminary interviews in February. Interviews of finalists and a decision are expected in March. Salary and Schedule The search begins in November 2012 and is expected to end in March 2013. Applications should be received by December 31, 2012 Direct compensation of the retiring Town Manager, a twenty-six year incumbent, is in the 140's. The Town is willing to negotiate a competitive compensation and an employment contract DOQ with the selected candidate. How to Apply Applications are preferred electronically. Please send your resume with a cover letter addressing the job requirements to this email address: recruitment. umbggmail.com Please combine all of your documents in a single file and include Reading TM in the subject line. Kindly use PDF format, if possible. Should you have any questions regarding this opportunity, or a recommendation of a colleague, please contact: Dick Kobayashi, Senior Consultant 617- 489 -8812, or Mary Flanders Aicardi, Consultant 508- 215 -8992. To learn more about the Edward J. Collins Jr. Center for Public Management at UMASS Boston, please visit: www. collinscenter. umb. edu c a, I � LEGAL NOTICE - ` TOWN OF READING- NOTICE OF PUBLIC— HEARING 9 To the Inhabitants of- Town of Reading: 1 Notice is hereby given�that;aa; public hearing will be Bald k accordance with the' Massachusetts General, Caws,, Chapter 369 of the Acts of 1982 on the issue of determifiing 7d residential factor in assessing the percentage of tax burden to be borne by each class of prog- erty for Fiscal .Year 2018.- Ttre hearing will be held . n Tuesday, November 20, 2012 at 8:00 p.m. in the Selectmen;s Meeting Room, 16 Lowell Street, Reading, MA. The five classes of property involved are residential, open space, com- mercial, industrial and personal property. { P A copy of the proposed doc'- ument regarding this topic (s available in the Towp Manager's office, 16 Lowell Street, Reading, MA, M -V4- Thurs from 7:30 a.m. - 5:3"0 p.m., Tues from 7:30 a.m.a- 7:00 p.m. and is attached to tl- hearing notice on the website at www.readingma.gov '. All interested parties arj) invited to attend the hearing, or may submit their comments in writing or by email prior to 640' p.m. on November 20, 2012 �) townmanager@ci.reading:ma.q s Y t- By order gf Peter 1. Hechenble�ktijr Town Maher 11/6 f r° Hechenbleikner, Peter From: Julie Higgins <rnrchambercom @aol.com> Sent: Thursday, November 15, 2012 10:49 AM Subject: Tax Rate Hearing Scheduled in Reading & N. Reading Next Week - Please Attend Dear Members - This email effects both our Reading and North Reading business owners. Next week, the Board of Selectmen in Reading and North Reading will hold a public hearing to discuss the tax rate. The Board of Selectmen will discuss the possibility of splitting the tax rate for residential and commercial property owners. It is important that you voice your opinion. I will attend these meetings on behalf of the Chamber of Commerce and strongly urge you to attend. North Reading: Monday, November 19, 2012 a 8:00 p.m. North Reading Town Hall Selectmen's Meeting Room 235 North Street Reading: Tuesday, November 20, 2012 at 8:00 p.m. Reading Town Hall Selectmen's Meeting Room 16 Lowell Street Thank you, Julie Julie Higgins Executive Director Reading -North Reading Chamber of Commerce 978 - 664 -5060 BUY LOCAL visit www.readingnreadingchamber.org ��3 ,Z Town of Reading Classification Presentation and Selection of a Minimum Residential Factor for Fiscal Year 2013 Presented by the Reading Board of Assessors Fred A. McGrane, Chairman Ralph A. Colorusso Robert J. Quinn, Jr. Victor P. Santaniello, MAA, Chief Appraiser Patricia A. Sullivan, MAA, Assistant Appraiser November 20, 2012 �b3 The information contained in this handout is intended to provide the Board of Selectmen with the information necessary to conduct a public hearing on the classification options available under Massachusetts General Law. The classification amendment allows the board to consider several options that will be explained further along in this handout. Also, the decision of the board for each of the options must be submitted to the state's Department of Revenue on form LA -5. The options presented for consideration are: • Selection of a Minimum Residential Factor • Selection of a discount for Open Space • Granting of a Residential and / or Small Commercial Exemption Selection of a Residential Factor The Board of Selectmen has the option of selecting a factor of']' which in effect would adopt a single tax rate for all residential, commercial, industrial and personal property classes instead of shifting some of the tax burden off of the residential class and onto the CIP class. If a factor of 'I ' were to be adopted, the single tax rate for all classes of property would be $14.39. This rate is determined by dividing the tax levy by the total value of all taxable property in Reading and then multiplying that result by 1000. Levy: $53,062,973 / Value: $3,686,637,528 = (0.01439) x 1000 = Tax Rate $14.39 Chapter 200 In accordance with the provisions of MGL Chapter 200, The Board of Selectmen can choose to split the tax rate by shifting some of the tax burden from the residential class to the CIP classes of property. This results in a lower residential tax rate and a higher rate for the CIP sector. In choosing to split the tax rate, the board must remain cognizant of two important limitations contained within Chapter 200: 1) The residential share of the tax burden cannot fall below 50% of their tax burden prior to shifting, and 2) The CIP sector cannot absorb more than 175% of their tax burden prior to the shift. Reading's shift limit is 150 %. The table below summarizes the tax rate impact at various shift intervals: CIP SHIFT MRF; RES °fo CIP % RES TR CIP TR 1 100 89.8796 10.1204 $14.39 $14.39 1.1 98.8740 88.8676 11.1324 $14.23 $15.83 1.2 97.7480 87.8556 12.1444 $14.07 $17.27 1.3 96.6220 86.8435 13.1565 $13.91 $18.71 1.4 95.4960 85.8315 14.1685 $13.75 $20.15 1.5 94.3700 84.8194 15.1806 $13.58 $21.59 (06H It is important to note that although the board is effectively choosing the CIP shift factor, it is technically selecting the Minimum Residential Factor in column 2 of the table on the previous page which results from the selection of the CIP shift in the first column. The next two columns indicate the respective share of the tax burden resulting from the corresponding shift factor. The final two columns present the anticipated tax rates for each class. For your information, the average single family home value for fiscal year 2013 is $432,300. In consideration of that value, the table below summarizes the anticipated FY 2013 average tax bill amounts at various shift intervals. CIP SHIFT MRF RES % RES TAX RATE EST 2013 BILL 1 100 89.8796 $14.39 $6,220 l . l 98.8740 88.8676 $14.23 $6,151 1.2 97.7480 87.8556 $14.07 $6,082 1.3 96.6220 86.8435 $13.91 $6,013 1.4 95.4960 85.8315 $13.75 $5,944 1.5 94.3700 84.8194 $13.58 $5,870 Additionally, the average commercial property valuation for fiscal year 2013 is $1,507,900. The table below summarizes the anticipated FY 2013 average commercial tax bill amounts. CIP SHIFT MRF CIP % CIP TAX RATE EST 2013 BILL 1 100 10.1204 $14.39 $21,698 1.1 98.8740 11.1324 $15.83 $23,870 1.2 97.7480 12.1444 $17.27 $26,041 1.3 96.6220 13.1565 $18.71 $28,212 1.4 95.4960 14.1685 $20.15 $30,384 1.5 94.3700 15.1806 $21.59 $32,555 In accordance with the provisions of Chapter 200, the Town may select a CIP shift factor of up to 150 %. However it has been past practice of the Board of Selectmen to adopt classification without a shift in the tax burden. If it is the desire of the Town to maintain a single tax rate for all classes of property, then your minimum residential factor selection would be 100 which would yield an estimated single fiscal year 2013 tax rate of $14.39. Lb-s' Average single family tax bill history from 2003 to present: Fiscal Year Single Family Assessed Values Single Family Parcels Single Family Average Value Residential Tax Rate Average Single Family Tax Bill Percent Change 2003 2,295,207,400 6,473 354,582 11.49 4,074 2004 2,532,435,800 6,470 391,412 12.23 4,787 17.50% 2005 2,722,599,400 6,483 419,960 12.57 5,279 10.28% 2006 2,912,273,100 6,490 448,732 12.08 5,421 2.69% 2007 2,994,759,900 6,487 461,656 12.07 5,572 2.79% 2008 2,933,909,900 6,490 452,066 12.6 5,696 2.23% 2009 2,882,787,600 6,501 443,438 13.21 5,858 2.84% 2010 2,816,270,800 6,505 432,939 13.75 5,953 1.62% 2011 2,880,796,500 6,508 442,655 13.8 6,109 2.62% 2012 2,895,475,600 6,514 444,500 14.15 6,290 2.96% 2013 2,816,675,700 6,516 432,300 14.39 6,220 -1.11% Average commercial tax bill history from 2003 to present: Fiscal Year Total Commercial Value Commercial Parcels Average Commercial Value Tax Rate Average Commercial Tax Bill Percent Change 2003 156,623,500 175 $894,991 11.49 10,283 2004 155,560,000 176 $883,864 12.23 10,810 5.12% 2005 186,339,900 178 $1,046,853 12.57 13,159 21.73% 2006 219,005,200 179 $1,223,493 12.08 14,780 12.32% 2007 236,516,816 198 $1,194,529 12.07 14,418 -2.45% 2008 256,582,400 203 $1,263,953 12.6 15,926 10.46% 2009 262,919,463 206 $1,276,308 13.21 16,860 5.87% 2010 270,816,033 205 $1,321,054 13.75 18,164 7.74% 2011 319,506,376 204 $1,566,208 13.8 21,614 18.99% 2012 1 320,481,055 205 $1,563,322 14.15 22,121 2.35% 2013 1 300,063,400 199 $1,507,856 14.39 21,698 -1.91% Selection of a Discount for Open Space: Massachusetts General Law, Chapter 59, section 2A defines class 2 open space as: "land which is not otherwise classified and which is not taxable under provisions of Chapters 61 A or 61 B, or taxable under a permanent conservation restriction, and which land is not held for the production of income but is maintained in an open or natural condition and which contributes significantly to the benefit and enjoyment of the public." A maximum exemption of 25% may be adopted for all property that is classified as Open Space under this definition. The Town has never voted a discount for open space since no properties have been identified which fulfill the requirements of this section. Granting a Residential and /or Small Commercial Exemption: Residential: The Board of Selectmen may adopt a residential exemption for all residential properties in the town that are owner occupied. The exemption amount could be up to 20% of the average assessed value of all eligible properties to be taxed at the residential tax rate, including vacant parcels as part of the total parcel count. Although the thought of granting a residential exemption to owner occupied residential properties appears to be a form of tax relief, it is not the case here in Reading. It is true that some properties would receive tax relief through the adoption of this measure, however, since the tax levy remains the same and the tax shift is only among the residential class, the overall residential tax rate would increase substantially to compensate for this form of tax relief. In our case for FY2013, the residential tax rate would rise from $14.39 to an estimated $17.44 According to the mechanics of this exemption, the tax burden for those owner occupied properties below the break -even point would be decreased. For all other residential properties, the tax burden would significantly increase. This includes all non -owner occupied residential properties and vacant residential land, as well as owner occupied properties above the break -even point since the exemption is deducted after the application of the much higher residential tax rate. Additionally, more assessing staff would be needed to accomplish the implementation and maintenance of this exemption program. The residential exemption has been adopted by only 13 communities in the Commonwealth including, Boston, Cambridge, Chelsea, Everett, Malden, Somerville, Waltham, Watertown and Brookline and more. Reading has never adopted the residential exemption. In summation, adoption of a residential exemption will significantly raise the residential tax rate while providing a benefit ONLY to those properties below the break -even point. The estimated break - even point for this exemption is $472,800 with a tax amount of $6,803. Commercial: An exemption of up to 10% of the property valuation can be granted to commercial, not industrial or personal, properties that meet the requirements set forth under the law. To qualify, eligible businesses must have occupied the property as of January 1, 2012 and must have had no more than 10 employees as certified by the Department of Employment and Training during the previous calendar year and the building must have a valuation of less than $1,000,000. A business which is just one of several businesses within a commercial building would not be eligible for an exemption unless every business in that property qualified as well. Similar to the residential exemption, the tax levy does not change and the exemption is borne within the commercial class resulting in and overall increase of the CIP tax rate. The assessing department has identified about 54 businesses that might qualify for the exemption out of 187 total reporting. If all 54 did indeed qualify, the Commercial and Industrial tax rate would increase to $14.55. The tax rate for Personal Property would remain the same at $14.39. There are eleven (11) communities that adopt the commercial exemption. They are: Auburn, Avon, Bellingham, Braintree, Dartmouth, New Ashford, Seekonk, Somerset, Westford and Wrentham. The pie chart below denotes the number of Commercial and Industrial properties at different valuation intervals. There are 96 at less than $500,000; 76 from $500,000 to $1 m; 58 from $1m - $2m; 19 at $2m to $5m; 5 at $5m to $1 Om and 6 at $1 Om to $23.5m. 10M - 23.5M. 6 LI'S 2 cif the 6 neig[lboring communities to Reading lias a C'lf'% of less than 10% OP .Avg. SF Community Res% Split Shift Tax Bill /Tax Rate L,ynrifield 90.1 %, YES 1 M83 $7,386 $14.26 Reading 93.0% NO 1.00 $6,290 $14.15 Stoneham 89.1% YES 1.50 $4,908 S 1'2.61 No. Reading 86.8% NO 1.00 $6473 $14.3 8 Wakefield 90.2% YES 1.75 $4,769 $11.90 Wilmington 86.71} YES 1.75 $4,34 3 $12.14 Woburn 79.9% YES 1.75 $3554 $10.40 2 cif the 6 neig[lboring communities to Reading lias a C'lf'% of less than 10% OP 041 Avg. SF- Communit, y Re s% S R�Iit Shift Tax Bill/Tax Rate Woburn 79.9 o YES 1.75 $,x,554/ :$10.40 Wilrninaton 86.7° "() YES 1.75 S' 4, 3 4 33 $ 12.14 Burling ton 81.5% YEIS 1.67 $4,403 1/ S 11.55 Wakefield 90.2% YES 1.75 $4,769 / $10.90 Stoneham 89.1% YES 1.50 $4,908 / $12.61 Melrose 91.7% YES 1.48 $5,093 / $12.76 Reacling 93.0% NO 1.00 $6,29011$14.15 Arlington 93.7% 'NO 1.00 $6,565 / $13.66 Winchester 93.0% NO 1.00 $9,557 / $11.77 Belmont 91.6% NO 1.00 $9,964 $13'335 L,exin (-,ton 88.8% YES 1, .70 $10,441 $14.97 TlVoteriovrn 92.0% YE,,S 1.7 $ *AIZ4 //S14.40 * Watertown is part of the Middlesex League but has a Residential Real Estate Tax I.-,xen-iption due to the high number of rental properties in the town and the inf'ormation regarding Average Tax Bills was not available on the Mass I R Web Site. * 6 of the 12 towns in the Middlesex L,enyue, excluding Reading, have a CIP% of less than 10%. X61 () P redo m Avg. SF- Community -Res% Shift Tax Bill /Tax Rate Wakefield 90.2% YES 1.75 $4769 /'$11.90 Melrose 91.6% YES 1.48 $5,()931 $12.76 Reading 93.0% NO 1.00 $6,290 1$14.,15 Arlington 94.03 //o NO 1.()f) $6,565 S 13.66 Milton 95.3% YES 1.50 $7,321 $14.35 Lynnfield 90.1% YES 1.083 $7,3'80/1$14.26 Winchester 93.0% NO 1.00 $ 9,557 / $12,55 Belmont 91.6% NO 100 $ 9,964 / $13.35 Sudbury 93.9% YES 1.27 10,937 / S 17.60 I.Jncoln 96.8 {% YES 1.30 $1 _31,3322 /'$13.80 IMPORTANT TERMS Levy The property tax levy is the revenue a community can raise through real and personal property taxes. Levy Limit The maximum amount a community can levy in a given year equal to last year's levy plus 2.5% plus new growth plus debt exclusion / override if applicable. Levy Ceiling Equal to 2.5% of the total full and fair cash value of all taxable real and personal property in the community. New Growth Increase in the tax base due to new construction, parcel subdivisions, condo conversions and property renovations, but not due to revaluation. It is calculated by multiplying the increased assessed value by the prior year's tax rate for the property class. Override A permanent increase to a community's levy limit. Override The difference between the levy ceiling and the levy limit. It is Capacity the maximum amount by which a community may override it levy limit. Debt Exclusion A temporary increase to the levy limit for the payment of a specific debt service item over a specified period of time. Capital Outlay A temporary exclusion for the purpose of raising funds for Expenditure capital projects. Excess 'Levy' The difference between the actual levy and the levy limit. Capacity � 12 Status : FORM APPROVED READING 2013 Jurisdiction Fiscal Year 5346 Go' Property Type Parcel Class1 Class2 Class3 Class4 502 Count Residential Open Space Commercial Industrial 101 6,516 2,816,675,700 0 102 873 240,864,600 8,727,280 Misc 103, 109 14 6,617,000 19,527,100 104 319 124,011,700 771,500 105 31 12,699,800 577,450 111, 125 34 93,073,000 46,123,120 130 -132, 106 228 8,444,000 3,686,637,528 200 -231 0 Exempt Value 0 300 -393 199 300,063,400 400 -452 16 9,653, 300 Ch -61 Land 3 0 6,610 Ch -61A Land o 0 0 Ch -61B Land 3 0 1,569,718 012 -043 28 11,150,378 0 15,685,202 0 Class5 Pers Prop 501 185 6,064,300 502 189 10,455,490 503 0 0 504, 550 -552 3 8,727,280 505 3 19,527,100 506 1 771,500 508 6 577,450 TOTALS 8,651 3,313,536,178 0 317,324,930 9,653,300 46,123,120 Real and Personal Property Total Value 3,686,637,528 Exempt Value 282,739,300 Signatures Victor Santaniello, Chief Assessor, Reading, 781 - 942 -9027 11/6/2012 2:36 PM (Board of Assessors) (Date) Comments: Signed under the authorization of the Board of Assessors. Original signed copies are available in the department. (Board of Assessors) (Date) Comments: (Board of Assessors) Comments: (Date) https : / /disgateway.dor.state.ma.us /gateway/ Private /WebForms /TaxRate /LA4.aspx Page 1 of 2 Send to Printer ��i3 11/15/2012 Status: FORM ENTERED READING 2013 Jurisdiction Fiscal Year 5346 v !Go'' I. TO CALCULATE THE FY 2012 LEVY LIMIT A. FY 2011 Levy Limit 49,637,594 Al. ADD Amended FY 2011 Growth 0 B. ADD (IA + IA1)"2.5% 1,240,940 C. ADD FY 2012 New Growth 324,532 Cl. ADD FY2012 New Growth Adjustment 0 D. ADD FY 2012 Override 0 E. FY 2012 Subtotal 51,203,066 F. FY 2012 Levy Ceiling 94,100,340 I, 51,203,066 FY 2012 Levy Limit II. TO CALCULATE THE FY 2013 LEVY LIMIT A. FY 2012 Levy Limit from I. 51,203,066 Al. ADD Amended FY 2012 Growth 0 B. ADD (IIA + IIA1) "2.5% 1,280,077 C. ADD FY 2013 New Growth 579,830 Cl. ADD FY 2013 New Growth Adjustment 0 D. ADD FY 2013 Override 0 E. ADD FY 2013 Subtotal 53,062,973 F. FY 2013 Levy Ceiling 92,165,938 II. 53,062,973 FY 2013 Levy Limit III, TO CALCULATE THE FY 2013 MAXIMUM ALLOWABLE LEVY A. FY 2013 Levy Limit from Il. 53,062,973 B. FY 2013 Debt Exclusion(s) 0 C. FY 2013 Capital Expenditure Exclusion(s) 0 D. FY 2013 Stabilization Fund Override 0 E. FY 2013 Other Adjustment 0 F. FY 2013 Water /Sewer 0 G. FY 2013 Maximum Allowade Levy $ 53,062,973 Signatures (Board of Assessors) (Date) Comments: View Edit List No Errors found. Status of TaxRate Forms View More ... — View Last Updater Information Page 1 of 1 Send to Pnnter Calculate & Save Print Submit Clear ` bo IY https: / /disgateway.dor. state. ma. us /gateway/Private /WebForms /TaxRate /LevyLimit.aspx 11/15/2012 MASSACHUSETTS BAY TRANSPORTATION AUTHORITY LICENSE FOR ENTRY 12474 RAILROAD PROPERTIES READING, MASSACHUSETTS TOWN OF READING 1. The License The Massachusetts Bay Transportation Authority, a body politic and corporate and a political subdivision of the Commonwealth of Massachusetts, established and existing pursuant to Chapter 161A of the Massachusetts General Laws, with a usual place of business at 10 Park Plaza, Boston, Massachusetts (hereinafter referred to as the "META "), hereby grants to Town of Reading, with a usual place of business at 16 Lowell Street, Reading, Massachusetts (hereinafter referred to as "LICENSEE "), the right and privilege to enter upon the railroad Right of Way and Vine Street parking lot, Reading , Massachusetts as shown on Exhibit A attached hereto, and incorporated herein, (hereafter referred to as the "Premises "). 2. General Conditions Among the terms and conditions of this License for Entry are included the following General Conditions: 2.1 Date: September 12, 2012 2.2 LICENSEE: Town of Reading JcQhya �Izvt3 �ecewt�ec� 31, 2at3 2.3 Term: From " '', R4R to subject to renewal; except that the MBTA may terminate this Agreement with thirty (30) days written notice. 2.4 License Fee: $ waived 2.5 Administrative Fee: $ waived 2.6 Premises: The portion of MBTA property located adjacent to the railroad Right of Way, on the east side from Woburn Street to Vine Street, including the Vine Street parking lot, Reading, Massachusetts, as more fully shown in Exhibit A attached hereto. 2.7 Scope of License: LICENSEE shall (i) conduct maintenance of landscaping and trees adjacent to the station railroad Right of Way; (ii) manage the Vine Street parking lot including snow plowing, snow removal, street sweeping, line striping, and clean up. No investigations of any kind may be performed on MBTA property, such as environmental or geotechnical investigations. . LICENSEE shall 1 have the right to permit its employees, contractors and agents to use the Premises as permitted hereunder and acting by and through the LICENSEE, subject to all of the terms and conditions of this License. LICENSEE understands and agrees to the following conditions: 1. The majority of the proposed landscaping and tree maintenance can be executed without impact to train operations. If LICENSEE determines that maintenance of larger trees will require the use of bucket trucks or other equipment, LICENSEE shall contact Massachusetts Bay Commuter Railroad ( "NIBCR "). MBCR will then determine whether flag protection will be required. 2. If flag protection is required, all personnel working on the project must have received M BCR's contractor safety training prior to the start of the project. The contractor shall contact MBCR's Training Dept. at 617 - 222 -8402 to schedule training. Photo I.D.'s must be available for inspection at all times. 3. Railroad Protective Liability Insurance must be provided, in accordance with MBTA requirements. 4. Prior to the start of any work that will require flag protection, a site meeting with the LICENSEE's representatives will be required to review the scope of work and the equipment that will be used in the vicinity of the railroad Right of Way. The LICENSEE or contractor must submit the means and methods for the tree maintenance, which will be subject to approval by MBCR. 5. When required, the cost of flag protection is approximately $650.00 per day. Additionally, there will be part time project management costs of $158.00 per hour. The cost of safety training is $600.00 for 4 to 12 people. These are current rates and may be subject to change. NIBCR will provide an estimate of the amount that must be provided to MBCR prior to the start of the work by the LICENSEE. Following the satisfactory completion of the project, MBCR will provide a final billing that will be based on actual costs. 6. No protection will be required when the licensee does snow plowing and /or removal, parking lot sweeping, line striping, and non -tree maintenance of landscaping. 7. LICENSEE shall stripe the parking lot as needed using MBTA approved paint. LICENSEE shall submit the paint sample to Mr. Ron Ross, MBTA Parking Services, 10 Park Plaza, Boston, MA 02116, one month prior to using for MBTA approval. LICENSEE shall return the lot with all spaces striped and numbered at the end of the term. 8. Licensee will manage the use of the parking lot, which may include uses for resident commuter parking, downtown employee /merchant parking, or other types of parking related to the downtown and depot and surrounding areas. Licensee will set the rates to be charged for any such parking and will inform the MBTA of those rates. The Town will have as part of its ability to manage and maintain the parking lot, the ability to enforce all laws, bylaws and regulations thereon.., 9. a he honor box u1i l I bf- C 48 10. The MBTA shall have the right to enter onto and inspect the Premises without notice provided it a , does so in a manner that does not materially interfere with LICENSEE's rights hereunder. rm (I 11. No use of the Premises other than for parking shall be permitted without the written consent of the (knU MBTA and such consent may include other conditions (e.g., Railroad Protective Liability Insurance may be required for certain uses). 2.8 Notices: MBTA: Real Estate Department Massachusetts Bay Transportation Authority 10 Park Plaza, Room 5750 2 (� L'. and Boston, Massachusetts 02116 Attn: Assistant General Manager for Development MBTA Railroad Operations Department Engineering and Maintenance 32 Cobble Hill Road Somerville, Massachusetts 02143 Attn: Section Chief And NIBTA Parking services 10 Park Plaza Boston, Massachusetts 02116 Attn: Ronald Ross, Assistant Director and and DESIGNATED REPRESENTATIVE: Transit Realty Associates, LLC 77 Franklin Street, 9th Floor Boston, Massachusetts 02110 Attn: Chief Operating Officer MASSACHUSETTS BAY COMMUTER RAILROAD 32 Cobble Hill Road Somerville, Massachusetts 02143 Attn: Sr. Project Engineer LICENSEE: Town Manager Town of Reading 16 Lowell Street Reading, Massachusetts Attn: Peter I. Hechenbleikner, Town Manager 3. Consideration .rhe rights contained in this License for Entry are granted for good and valuable consideration, the sufficiency of which is hereby acknowledged. 4. Terms and Conditions of License for Entry "this License for Entry is subject to the following terms and conditions: 4.1 Scope of Activity (a) Scope of Activity The Scope of Activity is the Scope of License (Section 2.7) as modified by the terms of this License for Entry and Exhibit B attached hereto and incorporated herein. Licensee shall maintain the Premises in the condition existing immediately prior to the initiation of the Scope of Activity . less reasonable wear and tear. 3 �63 Except pursuant to an approved Access Plan, defined in Exhibit B, attached hereto and incorporated herein, or in case of emergency, LICENSEE shall provide at least five (5) days' prior written notice of its desire to enter the Premises to the MBTA's Railroad Operations Department at the address noted above and shall make arrangements if needed directly with Massachusetts Bay Commuter Railroad, per Section 2.7, for access. The META /MBCR may have an observer present at all times when LICENSEE is present on the Premises. See Exhibit B for required notice from LICENSEE when LICENSEE needs access because of an emergency. LICENSEE shall do all work in accordance with the Plan described in Exhibit B. (b) Utilities LICENSEE acknowledges that there may be surface and subsurface utilities on and adjacent to the Premises and agrees to exercise extreme caution in performance of the Scope of Activity. LICENSEE shall comply with Massachusetts General Laws, Chapter 82, Section 40 (said statute also known as the "Dig Safe" law) and the regulations promulgated pursuant thereto including but not limited to the Code of Massachusetts Regulations, more particularly, 220 CNIR 99.00 et seq. To the extent MBCR, the MBTA, or parties acting in behalf of either, locate and mark railroad utilities in the railroad rights of way and appurtenant thereto, LICENSEE shall be responsible for payment to such parties for such services which may include, but not be limited to, locating and marking utilities, facilities and appurtenances thereto serving the railroad and transit line(s) or used in connection with services or operations of the MBTA and /or the Railroad Companies. Any damage to any utilities on or near the Premises caused by LICENSEE shall be the sole responsibility of LICENSEE. If LICENSEE does not immediately repair any utilities it has damaged, the MBTA, without being under any obligation to do so and without waiving the LICENSEE's obligation hereunder, may repair any utilities damaged by the LICENSEE immediately and without notice in case of emergency. In the event the NIBTA exercises such right, the LICENSEE shall pay to the MBTA immediately upon demand all of the MBTA's cost of performing such repairs plus a fee equal to twenty -five percent of the MBTA's cost of performing such repairs to reimburse the MBTA for its administrative costs. (c) Subordination to MBTA's Operating Requirements The work permitted hereby shall be subordinate to the requirements of the MBTA in maintaining and operating a transportation system and may be stopped or delayed, at any time, in response to each requirement. MBTA shall not be responsible for any damages incurred by LICENSEE as a result of any such work stoppage, delay or required relocation. (d) Environmental Cooperation If for any reason LICENSEE is not responsible for Hazardous Materials, defined below, on the Premises then LICENSEE agrees to cooperate with the MBTA in the determination of the party liable for the remediation of the Premises under applicable Federal and /or state law. Such cooperation may include the temporary adjustment of the rights granted to LICENSEE hereunder. The MBTA shall not be responsible for any damages incurred by the LICENSEE as a result of such (,G q temporary adjustment. "Hazardous Materials" shall mean "oil" or "hazardous materials ", as those terms are defined in Massachusetts General Laws Chapter 21E ( "Chapter 21E ") and the regulations promulgated pursuant thereto, the Massachusetts Contingency Plan, 310 CNIR 40.0000 et seq. (the "MCP "). (e) Remediation Obligation of the LICENSEE Whenever by law or the terms of this License for Entry, LICENSEE is responsible for remediation of Hazardous Materials on MBTA property, LICENSEE, upon written demand of the MBTA, shall conduct, at LICENSEE's sole cost and expense (or, at the MBTA's election, reimburse the MBTA for the cost and expense incurred by the MBTA in connection with the MBTA's conduct of), all response actions required by Chapter 21E and the MCP with respect to the Hazardous Materials (including the hiring of a Licensed Site Professional). Any such response action, if performed by LICENSEE, shall be performed in accordance with Chapter 21E, the MCP, any other applicable statutes and regulations, and in accordance with plans and specifications approved by the MBTA, shall be completed in a timely manner to the reasonable satisfaction of the MBTA, and shall allow the MBTA to use the Premises, and /or MBTA owned adjacent or contiguous property, for its present use and for any future transportation use. LICENSEE shall also be responsible for the reasonable costs incurred by the MBTA in hiring consultants (including a Licensed Site Professional) to review, supervise and inspect any plans, specifications, proposed method of work, installation, operation and results. (f) Evidence of Financial Responsibility- Intentionally Omitted 4.2 Indemnification and Release of MBTA (a) Subject to the provisions and limitations of M.G.L. c. 258, the Massachusetts Tort Claims Act, LICENSEE shall indemnify, defend (at the option of the MBTA) and save the MBTA, MBCR and any other company operating on the ROW (collectively, except for the MBTA, the "Railroad Companies ") harmless from and against any and all liabilities, losses, damages, costs, expenses (including reasonable attorneys' expenses and fees), causes of action, suits, claims, demands or judgments of any nature whatsoever including, without limitation, those related to Hazardous Materials that may be imposed upon, incurred by, or asserted against the MBTA or the Railroad Companies by reason of any of the following occurrences: (1) the activities of the LICENSEE hereunder or the exercise by the LICENSEE of any rights or privileges hereby granted; or (2) the presence, discovery or revealing of any pre- existing Hazardous Materials on the Premises (or other property of the MBTA adjacent to the Premises) (i) which discovery is a result of the LICENSEE'S activities hereunder; (ii) where said Hazardous Materials are present because of LICENSEE'S previous occupancies of the Premises, whether those occupancies were unauthorized or permitted pursuant to prior agreements between the parties; or (iii) where those pre- existing Hazardous Materials migrated from land now or previously owned, 6 � 6 Gs leased, occupied or operated by the LICENSEE or for which the LICENSEE is a potentially responsible party as defined under Chapter 21E; or (3) the placement or accidental release of any Hazardous Materials onto the Premises (or other property of the MBTA adjacent to the Premises) by LICENSEE or its employees, agents, contractors or consultants or by the employees, agents, or consultants of LICENSEE's contractors or subcontractors; or (4) any use, condition or occupation of the Premises or any part thereof by LICENSEE; or (5) any failure of LICENSEE to perform or comply with any of the terms hereof, or of any contracts, agreements or restrictions, statutes, laws, ordinances or regulations affecting the activities or any part thereof. In subsection (2) above, LICENSEE'S previous occupancies of the Premises includes occupancies by the predecessors in interest of LICENSEE. (b) LICENSEE has inspected the Premises and decided that the Premises are suitable for the uses LICENSEE contemplates. LICENSEE assumes all the risk of entry on to the Premises. (c) LICENSEE hereby releases the MBTA and the Railroad Companies from any responsibility for LICENSEE's losses or damages related to the condition of the Premises, and LICENSEE covenants and agrees that it will not assert or bring, nor cause any third -party to assert or bring, any claim, demand, lawsuit or cause of action (whether by way of original claim, cross claim, counterclaim, contribution claim, indemnification claim, third -party claim or any other claim) (hereinafter "Claims ") against the MBTA or the Railroad Companies, including, without limitation, claims for response actions, response costs, assessments, containment, removal and remedial costs, governmental oversight charges, including any overhead or response action costs incurred or assessed by DEP, fines or penalties, permit and annual compliance fees, reasonable attorney and expert fees, natural resource damages, property damages, including diminution in property value claims, and personal injury damages and damages related to a person's death relating to, or arising from, the condition of the Premises. LICENSEE shall obtain a written release of liability similar to the one in this Section 4.2(c) and including the language of Section 4.2(d) in favor of the MBTA and the Railroad Companies from each of LICENSEE'S consultants and contractors before they enter onto the Premises. (d) In clarification of the above release and covenants of defense and indemnification, and not in limitation of them, LICENSEE shall indemnify, defend (at the option of the MBTA) and save the MBTA harmless from and against any and all liabilities, losses, damages, costs, expenses (including reasonable attorneys' expenses and fees), causes of action, suits, claims, demands or n C� judgments related to the injury, illness or death of any employee of LICENSEE or of an employee of LICENSEE'S contractors or consultants; except if the "Claim" arose because of the MBTA's grossly negligent or willful misconduct, It shall not be grossly negligent to allow access to the Premises that are in substantially the condition they were in when LICENSEE inspected the Premises before accepting this License. (e) LICENSEE shall be notified, in writing, by the MBTA and each of the affected Railroad Companies of the assertion of any claim against it that LICENSEE has agreed to indemnify above (the "Indemnified Claim "). (1) If the MBTA decides to itself conduct the defense of an Indemnified Claim against it or to conduct any other response itself, LICENSEE shall reimburse the MBTA for all costs and expenses (including, without limitation, reasonable attorneys' fees and expenses) incurred by the MBTA in connection with the MBTA's defense of the Indemnified Claim against it and /or the conduct of all response actions, including, without limitation, those required by Chapter 21E and the MCP. The settlement or compromise of any Indemnified Claim shall not include the admission of guilt (or comparable plea), wrongdoing or negligence or the permitting or imposition of civil or criminal penalties or indictments, or the entering of consent decrees or orders of any kind by the MBTA on behalf of the LICENSEE or any other action that would materially prejudice the rights of the LICENSEE without the LICENSEE'S express written approval. The LICENSEE shall cooperate fully and promptly with the MBTA in the defense of any Indemnified Claim. This same right of self defense and the right to LICENSEE reimbursement shall apply to each of the Railroad Companies that has an Indemnified Claim against it. (2) If the MBTA decides to have LICENSEE defend the Indemnified Claim or handle the response action, the MBTA shall notify LICENSEE of that decision in writing and the LICENSEE shall bear the entire cost thereof and shall have sole control of the defense of any Indemnified Claim and all negotiations for its settlement or compromise provided that the MBTA is fully indemnified by the LICENSEE and provided further that the settlement or compromise shall not include the admission of guilt (or comparable plea), wrongdoing or negligence or the permitting or imposition of civil or criminal penalties or indictments, or the entering of consent decrees or orders of any kind by the LICENSEE on behalf of the NIBTA or any other action that would materially prejudice the rights of the MBTA without the MBTA's express written approval. The MBTA shall cooperate with the LICENSEE in the defense of any Indemnified Claim. If any of the Railroad Companies wants the LICENSEE to defend it against an Indemnified Claim, then they must agree to this paragraph 4.2 (e)(2). If any response action due to the presence of Hazardous Material or the threat of release of Hazardous Waste onto the Premises (or other 7 j Gl property of the MBTA which abuts the Premises), is performed by LICENSEE, the response action shall be performed in accordance Section 4.1 (e). (f) LICENSEE and contractor shall provide to the MBTA financial assurance guaranteeing LICENSEE'S performance of the obligations of this License in a form satisfactory to the MBTA. For purposes of this Section 4, LICENSEE shall include LICENSEE and its directors, officers, employees, agents, successors and assigns and the MBTA shall include the MBTA and its directors, officers, employees, agents, successors and assigns. The provisions of Sections 4.1 and 4.2 shall survive the termination or expiration of this License For Entry. 4.3 Insurance Prior to entry hereunder, LICENSEE and its consultants and contractors shall provide the MBTA and the Railroad Companies with a certificate or certificates of insurance and shall, during the term hereof, renew and replace any expired certificate, evidencing the insurance of the activities permitted hereunder, and LICENSEE'S covenant of indemnification hereinabove, with companies that are reasonably acceptable to the MBTA, as stated below, in which LICENSEE and others hereinafter specified are either additional insureds as their interests may appear or named insureds and which provide minimum liability coverage as follows: (a) Commercial General Liability Insurance Insuring the LICENSEE, the MBTA, the Railroad Companies, the Premises and all activities allowed hereunder as well as LICENSEE'S indemnification obligations contained in Section 4 with minimum liability coverage for personal injury, bodily injury and property damage with limits not less than One Million Dollars ($1,000,000.00) per occurrence and Three Million Dollars ($3,000,000.00) in aggregate. Umbrella liability coverage with limits of not less than Five Million Dollars ($5,000,000.00) covering all work performed must also be provided. Such insurance shall be written on an occurrence basis (as opposed to a claims made basis). These policies shall name the MBTA and the Railroad Companies as additional insureds. (b) Worker's Compensation Insurance Insuring all persons employed by LICENSEE in connection with any work done on or about the Premises with respect to which claims for death or bodily injury could be asserted against the MBTA or the Railroad Companies or the Premises with limits of liability of not less than those required by Massachusetts General Laws, Chapter 152, as amended. The policy shall contain a clause waiving the right of subrogation in favor of the MBTA and the Railroad Companies. Each of LICENSEE'S subcontractors and consultants shall have similar policies covering their employees. (c) Railroad Protective Liability Insurance �3 � &Sr While working within fifty feet of the tracks on the ROW, insuring the MBTA and the Railroad Companies as named insureds with limits of not less than $5,000,000.00 per occurrence and $10,000,000.00 in aggregate combined bodily injury property damage. MBCR shall be provided with an original policy of Railroad Protective Liability Insurance and the MBTA and the remaining Railroad Companies shall be provided with certificates of insurance. (d) Automobile Liability Insurance Automobile liability insurance with limits of not less than One Million Dollars ($1,000,000.00) covering all owned, non - owned, hired, rented or leased vehicles of LICENSEE and its consultants and contractors that are used in the activities permitted hereunder. The required insurance coverages hereinbefore specified shall be placed with insurance companies currently licensed by the Massachusetts Division of Insurance to do business in the Commonwealth of Massachusetts (which licensure shall remain in effect during the entire Term of this License) and having a Best's rating of B+ or better, shall be taken out before the License is commenced and be kept in full force and effect throughout the term of the License, shall be primary to and non - contributory to any insurance or self- insurance maintained by the META, and shall require that the MBTA be given at least 30 days advance written notice in the event of any cancellation or materially adverse change in coverage. All such required insurance shall be written on an occurrence basis form, as opposed to a claims made basis form. The MBTA shall be named as an additional insured under the Commercial General Liability, Automobile Liability, Umbrella, Insurance Policies. The Workers' Compensation and Employers' Liability Insurance Policies shall include a waiver of subrogation in favor of the MBTA and the Railroad Companies which precludes these insurers from being able to make any subrogation claims against either the MBTA or the Railroad Companies. All such insurance as is required of the LICENSEE shall be provided by or on behalf of all subcontractors to cover their operations performed. The LICENSEE shall be held responsible for any modifications, deviations or omissions in the compliance with these requirements by the subcontractors. At the inception date of the License and throughout the term of the License, the META shall be provided with certificates of insurance evidencing that such insurance policies are in place and provide coverage as required. ALL CERTIFICATES OF INSURANCE PERTAINING TO THIS REQUEST (AS WELL AS RENEWAL CERTIFICATES) SHOULD DESCRIBE THE SITE THAT IS COVERED. 4.4 Compliance with Laws LICENSEE shall comply with, and shall cause all work performed to comply with all Federal, state, county, municipal and other governmental statutes, laws, rules, orders, regulations and ordinances. LICENSEE shall also be responsible for obtaining any and all Federal, state, and /or local permits and /or approvals necessary to carry out the activities permitted hereunder. 4.5 Non - Exclusive Use 9 G I The MBTA makes no representations or warranty, express or implied, that the LICENSEE shall have sole or exclusive use of the Premises under this License for Entry. Except in an emergency, the MBTA has not and will not issue any other licenses, rights of entry, or any other approval for use of the licensed premises that would interfere with the use of the parking lot. In the event other agreements, licenses or easements have been or are granted, the LICENSEE shall be responsible for coordinating its work and activities with that of other licensees and parties in interest. The MBTA shall not be liable for delays, obstructions, or like occurrences affecting the LICENSEE, arising out of the work of the MBTA or other licensees or parties in interest. LICENSEE's rights herein are granted subject to easements and rights of record and existing leases and licenses. 4.6 No Warranty LICENSEE accepts the Premises "As Is" and the MBTA makes no warranty, express or implied, as to the condition of the Premises. 4.7 Termination At the termination of this License For Entry, LICENSEE agrees to restore the Premises promptly to the condition it was in at the commencement of the term hereof, reasonable wear and tear excepted, and to remove all of LICENSEE's personal property and debris from the Premises; except landscaping which may remain unless the MBTA notifies LICENSEE to remove the landscaping. Should LICENSEE not perform such restoration at the end of the Term, the MBTA may perform any and all necessary restoration at the sole expense of the LICENSEE. Any personal property not so removed shall, at the option of the META, either become the property of the MBTA or be removed by the MBTA and disposed of without any liability in the MBTA for such removal and disposition, all at the sole expense of LICENSEE. 4.8 Assignment LICENSEE shall not, without the prior written consent of the MBTA, transfer or assign this License for Entry or any part hereof. Such consent may be withheld in the sole discretion of the MBTA. Any assignment made by LICENSEE without the prior written consent of the MBTA shall render this License null, void and of no further force or effect. This section will not interfere with the right of the Town to operate the parking lot, including charging customers for the use of the lot on the same basis that the Town operates other parking facilities in the area of the Downtown and Depot area. 5. Notices All notices, demands, requests, consents, approvals and other instruments required or permitted to be given pursuant to the terms hereof (hereinafter "Notice "), shall be in writing and shall be deemed to have been properly given when deposited in registered or certified United States mail, postage prepaid, return receipt requested, addressed, as described in Section 2.8 or when delivered by messenger or overnight mail service to the correct addressee. Notice shall be deemed received when actually received or when the proffered Notice has been refused by the Addressee. The signature of an employee, servant or agent of the Addressee shall be determinative on the issue of actual receipt. 10 �C/ V LICENSEE and the MBTA shall, at any time and from time to time, have the right to specify as their proper addresses for purposes of this License for Entry any other address or addresses giving fifteen (15) days' written notice thereof to the other party. 6. Results If this License for Entry explicitly allows LICENSEE to conduct certain investigations on MBTA owned land, then LICENSEE agrees to provide to the META, at no cost, a copy of the results of such investigations (including data and analysis) and all other work conducted under this License for Entry in both hard copy form and in a digital format specified by the MBTA regardless of whether the report was prepared by LICENSEE, its agent, consultant or contractor, or prepared on behalf of the LICENSEE. All results and reports shall be provided to the MBTA within ten (10) days of receipt by LICENSEE. LICENSEE agrees to consult with the MBTA prior to contacting any governmental entity, regarding any information, results of analysis or reports regarding the Premises. LICENSEE shall give the MBTA a copy of any reports or notifications, including but not limited to release notifications, prior to submitting the same to any governmental entity. 7. Default and Termination (a) Termination for Non - Payment In the event that LICENSEE shall neglect or fail to pay the License Fee, Administrative Fee or any other sum herein specified to be paid upon the due date hereunder, LICENSEE shall be in default and the MBTA shall have the right at any time thereafter to terminate this License for Entry by giving LICENSEE two (2) weeks written notice of the MBTA's decision to terminate for non - payment ( "Termination Notice "). LICENSEE shall not be entitled to cure any such default by tendering payment after the expiration of the two (2) week grace period which starts upon LICENSEE's, or LICENSEE's servants, agents or employee's receipt of (or refusal to accept) the MBTA's Termination Notice. (b) Default of Terms and Conditions LICENSEE shall also be in default if LICENSEE: (1) fails to perform or observe any of the other covenants or agreements contained in this instrument and on its part to be performed or observed, or (2) makes any assignment for the benefit of creditors or files petition for relief under bankruptcy law, or (3) has a bankruptcy petition filed against it that is not dismissed within sixty (60) days, or (4) has its estate taken by process of law, proceeding in bankruptcy or insolvency or otherwise, and if such defaults continue after two (2) weeks' written notice given by the MBTA to LICENSEE to cure, the MBTA may terminate this License For Entry by written notice to Licensee and /or deny access to the Premises and expel LICENSEE and those claiming through or under LICENSEE and remove LICENSEE's effects from the Premises without prejudice to any remedies which might otherwise be available for such breach of covenant, and, upon entry as aforesaid, the rights of LICENSEE created by this License For 11 (a ("t t Entry shall terminate. Notwithstanding the preceding, if LICENSEE begins to cure a default as soon as possible within said two week period and thereafter continues to pursue a cure with all due diligence, then the MBTA shall not terminate this License until and unless LICENSEE ceases to pursue a cure with all due diligence and has not in fact cured said default. LICENSEE agrees to pay any expense including reasonable attorneys' fees incurred by the MBTA in enforcing any of LICENSEE's obligations hereunder. Notwithstanding the preceding, if the default is one that threatens the safety of the public or the ability of the MBTA or a Railroad Company to operate its transportation system, then it shall be considered an Emergency Default and if LICENSEE does not effect an immediate cure, the MBTA may terminate the License upon reasonable notice and use self help at the expense of LICENSEE and LICENSEE shall be responsible for such expenses as well as for a twenty five percent (25 %) administrative fee above the expenses. In the event this License For Entry is terminated pursuant to this Paragraph 7, the MBTA shall retain the License Fee as partial damages, without prejudice to its right to claim additional damages as a result of the breach. 8. Holding Over If LICENSEE desires to continue the work defined in the Scope of Activity after the termination of this License For Entry, the resulting License shall be on a month -to -month basis and may be terminated by either party at any time by providing the other party with thirty (30) days prior written notice of termination. During such extended term, LICENSEE shall be bound by all applicable provisions of this License For Entry. 9. Work in Harmony LICENSEE agrees that in any work performed in or about the Premises, it will employ only labor which can work in harmony with all elements of labor being employed by the MBTA or the Railroad Companies. 10. Promotional Material LICENSEE shall not, without the prior written approval of the MBTA, refer to the MBTA in any promotional matter or material, including, but not limited to advertising, letterheads, bills, invoices and brochures. 11. Nondiscrimination With respect to its exercise of all rights and privileges herein granted, LICENSEE shall undertake affirmative action as required by Federal and state laws, rules and regulations pertinent to Civil Rights and Equal Opportunity unless otherwise exempted therefrom. LICENSEE agrees that it shall comply with any and all required affirmative action plans submitted pursuant to the directives of any Federal agency and in accordance with applicable Federal Law and applicable state laws, rules and regulations. LICENSEE shall not discriminate against any person, employee or applicant for employment because of race, color, creed, national origin, age, sex, sexual orientation, disability or Vietnam era veteran status in its activities at the Premises, including without limitation, the hiring and discharging of employees, the provision or use of services and the selection of suppliers, contractors, or subcontractors. 12 %, G (Z Consistent with the law, LICENSEE shall use reasonable efforts to contact, encourage and utilize minority and female business enterprises in the procurement of materials and service under this License for Entry. 12. Taxes LICENSEE shall be solely responsible for the payment of any taxes, levies, betterments or assessments, fees or charges, whether in existence on the date hereof or becoming applicable during the Term, which may be assessed against LICENSEE or the MBTA which are directly attributable to LICENSEE'S installations in, or use of, the Premises, or any personal property or fixtures of LICENSEE located thereon (collectively referred to as "Taxes "). LICENSEE shall pay all Taxes directly to the taxing authority before delinquency and before any fine, interest, or penalty shall become due or be imposed by operation of law for their nonpayment. Such payments shall constitute an additional License Fee hereunder. LICENSEE may contest, in good faith for its own account and at its own expense, the validity or amount of any Taxes, provided LICENSEE shall indemnify the MBTA against any resulting loss, cost and expense. LICENSEE shall not permit a lien or encumbrance on the Premises by reason of failure to pay any Taxes. 13. No Third Party Beneficiaries This License for Entry shall not be construed to create any third party beneficiary rights in favor of any other parties (except the explicit rights granted to the Railroad Companies) or any right or privilege for the benefit of any other parties. 14. Entire Agreement This License for Entry contains the entire agreement of the parties hereto with respect to the subject matter hereof, and no representations, inducements, promises, or agreements, oral or otherwise, between the parties hereto with respect to the subject matter hereof not embodied herein shall be of any force or effect. 15. Governing Law This License for Entry shall be construed and interpreted under and pursuant to the laws of the Commonwealth of Massachusetts, and the Massachusetts and Federal conflict of laws provisions shall not be applied if the result is that other than Massachusetts law shall govern. 16. Successors and Assigns The provisions of this License for Entry shall be binding on and inure to the benefit of the parties hereto and their respective successors and assigns. 17. Limitation On Damages The MBTA shall not be liable to LICENSEE for any loss of business or any indirect, incidental, special, consequential or exemplary damages or lost profits unless specified herein. 18. No Waiver No failure by Licensor to insist upon strict performance of any term, covenant or condition hereof, or to exercise any right or remedy consequent upon a breach thereof shall constitute a waiver of any such breach or of any such term, covenant or condition. The acceptance by Licensor of any amount less than the full amount due to Licensor hereunder shall 13 not be deemed a waiver by Licensor of its right to collect the full amount due. Licensor may deposit checks or drafts that state "final payment ", "payment in full' or the like without being deemed to have waived its right to receive all amounts due hereunder. Any waiver by Licensor of any term, covenant or condition hereof shall not be effective unless such waiver is in writing. 14 (0 6r� IN WITNESS WHEREOF, the parties hereto have caused this License to be executed this day of 2012. MASSACHUSETTS BAY TRANSPORTATION AUTHORITY By: Jonathan R. Davis Acting General Manager and Rail & Transit Administrator Approved as to Form: By: Rachael S. Rollins, General Counsel 15 TOWN OF READING By: Printed Name: Title: 21 -110 21 -111 MO i i Railroad LOCATION OF Buildings PROPOSED Town Building Other LICENSE TO Parking TOWN OF READING Roads FROM M BTA f Town Owned or Leased Land N 0 50 100 150 Feet Map by Town of Reading. Parcels valid 1/1/12. Roads, parking & buildings from aerial photos taken 4/2008. Map date 7/31/12. EXHIBIT B SCOPE OF ACTIVITY Subject to the terms and conditions in this License for Entry Agreement, the LICENSEE, its agents, employees, contractors, subcontractors, and /or representatives are hereby granted a license to enter upon the Premises for the sole purpose of (i) conducting maintenance of landscaping and trees at the station railroad Right of Way; and (ii) operating, managing, and maintaining the Vine Street parking lot including snow plowing„ snow removal, sweeping, line striping, and clean up. Licensor and Licensee both recognize that the areas described are outside of the MBTA Commuter Rail area of operations, and therefore the routine operating, managing, and maintaining of the parking lot and landscaped areas will not require any prior notice to the META, provided that in the event any operations occur that are within the Right -of -Way or which could materially and negatively impact the Right -of -Way, prior notice will be required.. LICENSEE shall conduct the work in a safe manner and immediately notify the NIBTA if any problem occurs which may result in a safety hazard. If any unsafe situation should occur, LICENSEE will correct the situation by eliminating any safety hazard immediately or, if the situation cannot be reasonably cured immediately, then in such longer time as is reasonably required, and in all such unsafe situations, MBTA Railroad Operations Safety Procedures shall be followed. If work needed in conjunction with the operating, managing, and maintaining of the parking lot and /or the landscaped area which could materially and negatively impact the Right -of -Way, then the following sections of this exhibit shall apply. LICENSEE shall submit a plan and detailed specifications (including the materials to be used) and the proposed methods of performing the work, or any part thereof (the "Plan ") to the META. LICENSEE shall not enter the Premises until the Plan has been approved by the MBTA. Such approval may be withheld in the IVIBTA's sole discretion. The Scope of Activity for said construction, installation, maintenance, operation and /or replacement will be more fully defined in the approved Plan, which approved Plan will automatically be incorporated herein by reference and made part of this License for Entry. The LICENSEE shall also provide the MBTA with a detailed schedule of times when LICENSEE, its employees, contractors, subcontractors, or agents would like to be on the Premises to undertake the Scope of Activity (the "Access Plan "). The MBTA and MBCR shall have full power to make a final determination of when LICENSEE may be on the Premises as it is necessary to coordinate the work of all those desiring or having the right to access the Premises. Unless entry is made pursuant to an Access Plan approved by both the MBTA and MBCR, LICENSEE agrees to give, each time it desires entry, at least five (5) days' prior written notification to the MBTA (except in cases of emergency when notice shall be given to the MBTA and the Railroad Companies as quickly as possible) of its need to access the Premises for all work to be performed under this License For Entry by contacting for Railroad Property Ed Tavernier currently at 617 -222 -6176 and five (5) days prior notice to Jim Merrill, MBCR, 617 - 222 -3614 of its desire for access. LICENSEE understands that the more notice given to the MBTA and to MBCR the more likely it will be that LICENSEE can gain access at the times requested. LICENSEE shall present evidence of the required insurance coverage before each entry. In the case of an emergency, LICENSEE shall as soon as possible contact MBTA Control Center 617 - 222 -5278. No activities permitted herein may be performed by LICENSEE except as approved in writing by the MBTA; and no method of testing, installation or construction shall be used by LICENSEE except with 17 prior written approvals or written approvals received in the field from the MBTA's representatives at the time the work is performed. If at any time during the work of installation or connection, the MBTA or an affected Railroad Company should, in its sole and absolute discretion, deem flagmen, watchmen, communications /signaling personnel, electric traction personnel, inspectors assigned to construction crews, and /or other measures, including but not limited to train re- routing, desirable or necessary to protect its operations, its property or its employees or other persons on or near the Premises, the MBTA and /or a Railroad Company shall upon notice to LICENSEE (where such notice is feasible) have the right to place such personnel, including personnel of the MBTA's or the Railroad Company's agents or to take such measures, at the sole cost and expense of LICENSEE. Such cost and expense shall include the current wages and fringe benefits due and owing to such personnel in and for the performance of such measures. LICENSEE hereby covenants and agrees to bear the full cost and expense thereof and to reimburse the MBTA and /or the Railroad Company within thirty (30) days of receiving an itemized, written invoice for such reimbursement. The MBTA's or a Railroad Company's failure to furnish such personnel or take such measures shall not relieve LICENSEE of any obligation or liability it might otherwise have assumed, and shall not give rise to any liability to LICENSEE on the part of the MBTA or the Railroad Companies. Upon being notified that the personnel or measures referred to in the first sentence of this Paragraph have been deemed desirable or necessary by the MBTA and /or a Railroad Company, LICENSEE shall not commence or continue construction or repair measures, as the case may be, unless and until such personnel or measures are in place. If LICENSEE shall deem any requirement for flagging or the like by the MBTA or a Railroad Company or one of their agents for supervision of the activity hereunder as unreasonable, LICENSEE shall nevertheless pay for such flagging and the like, but may take exception in writing thereto as an unreasonable requirement in each instance. The parties agree to review such exceptions at the times of billings for such services and attempt to adjust them as the MBTA may deem appropriate. This reimbursement is in addition to the License Fee and Administrative Fee required hereunder. LICENSEE shall comply with all applicable MBTA Railroad Operations Directorate requirements including, but not limited to, those entitled: "I - Guidelines and Procedures for Construction on MBTA Railroad and Transit Properties" dated May 1994, "II - Maintenance and Protection of Railroad Traffic" dated May 1994, "III - Insurance Specifications " dated May 1994 and MBTA Special Instructions dated April, 2003. To the extent that there is an irreconcilable conflict between the aforementioned requirements and this License For Entry, the terms and conditions contained in the MBTA Railroad Operations Directorate Procedures shall control unless the requirements in this License for Entry are more strict. No individual, including representatives and employees of LICENSEE, may enter onto the Right -of -Way unless that individual has first attended MBCR Safety Orientation /RWP Class (for scheduling contact Steve Quinn at 617 - 222 - 8402). Administration Announces Funding for CIC Grants The official website of the Governor of Massachusetts Governor Deval Patrick Home Press Office Press Releases DEVAL PATRICK GOVERNOR For Immediate release - September 10, 2012 TIM MURRAY LIEUTENANT GOVERNOR Page 1 of 2 PATRICK- MURRAY ADMINISTRATION ANNOUNCES $4 Media Contact MILLION IN FUNDING FOR NEXT ROUND OF COMMUNITY Lauren Jones (LG) INNOVATION CHALLENGE GRANTS 617 - 725 -4000 Announcement Comes During the Fourth Annual Regionalization Conference in Alex Zaroulis (ANF) 617- 680 -2018 Worcester WORCESTER — Monday, September 10, 2012 — Lieutenant Governor Timothy Murray today announced the second round of Community Innovation Challenge (CIC) grants for Fiscal Year 2013. Building upon the success of the first round of CIC grants, $4 million will be made available to support local government innovations through regional collaborations. "As a Commonwealth, it is in our shared interest to provide communities with tools and resources to implement or improve regional services," said Lieutenant Governor Murray. "Governor Patrick and I are committed to working with cities and towns as well as our partners in the state legislature to increase local cooperation and make government at all levels more efficient and effective in the delivery of municipal services for our residents." The announcement comes as part of the Fourth Annual Regionalization Conference at the College of the Holy Cross in Worcester. The conference, which is sponsored by the Department of Revenue's Division of Local Services, the Franklin Regional Council of Governments, and the Massachusetts Association of Regional Planning Agencies, brings together state and local government officials to share insight and experience on regionalization. "Our new fiscal reality demands that we invest in and incentivize innovation among local governments to find more efficient ways to deliver core local services," said Secretary of Administration and Finance Jay Gonzalez. "Regionalization resources and best practices help cities and towns throughout the Commonwealth identify compelling proposals that will cut costs to preserve core services." CIC grants will provide financial support for one -time or transition costs related to innovative regionalization and other efficiency initiatives in local governments. By improving the effectiveness of shared programs and services, the Commonwealth is able to spend taxpayer money more efficiently, maximizing the impact of every dollar spent. During the first grant round, 100 applications were received from cities and towns. In total, the Executive Office for Administration and Finance awarded $4 million in grants to 27 programs throughout Massachusetts for programs including facilities management, public safety, public health, education and the environment. The CIC program second round will be accepting applications starting September 12. Regionalization efforts have been increasingly critical on the local level. Providing municipalities with the resources to collaborate on shared initiatives allows for reduced costs, improved services and increased efficiency. Through programs like the CIC grants and the regionalization conference, state and local officials are able to build cooperation to implement regional services. http: / /www. mass.gov/ governor /pressoffice /pressreleases/ 2012 / 2012910- administration - announce... 11/15/2012 Administration Announces Funding for CIC Grants Page 2 of 2 "Over the past four years, these conferences have brought together hundreds of people from across state and local government to find innovative and cost - effective ways to provide fundamental services," said Deputy Commissioner of Revenue and Director of Municipal Affairs Robert Nunes. "As a result, Massachusetts stands at the forefront of regionalization efforts in the country." "Cities and towns across the Commonwealth have struggled the past few years to maintain services and staff due to a decrease in revenues and increase in fixed costs," said Adam Gaudette, Spencer Town Administrator. "This CIC grant award will allow our 13 communities to address EPA mandated storm water management programs that otherwise will not have been implemented and will allow these communities to save on costs." To date, the CIC grant program involves 138 communities and has impacted over 2.7 million people throughout the Commonwealth. How to Apply Applications, information session dates and times, and guidelines will be available the morning of Wednesday, September 12th on the program website: http: / /www. mass.gov /anf /budget- taxes - and- procurement/working- for - you /comm unity- innovation- challenge- grant/ Follow us on Twitter — View our Photos — Watch our Videos bd2- http: / /www. mass.gov/ governor /pressoffice /pressreleases/ 2012 / 2012910- administration - announce... 11/15/2012 Community Innovation Challenge Grant APPLICATION Sign on behalf of the Applicants: Applicants must submit documentation of demonstrated support for the proposed initiative and grant application from each participating entity through the local support documentation form at the end of the application. Please refer to the chart below to determine who should sign your a lication Town with a Board of Selectmen B aoa of Selectmen (The chair or Town Man ga rr a_ sign for the Board, provided that evidence shows that the Board authorized the Town Manager or chair to sign on behalf of the Board). Cities with a Plan B, C, D, E, or F form of government. City n -ager city manager (Plan B, D, or E) Cities with Plan A ( "strong mayor ") government Mayor Regional school district School Committee (The chair or superintendent may sign for the committee, provided that evidence shows that the committee authorized the chair or superintendent to sign on behalf of the committee) Town with a Town Council Town Manager /Administrator Regional planning agencies and councils of Executive Director governments Special municipal districts Directors or equivalent Counties Commissioners Signature Print Name FY13 Application Deadline: November 30, 2012 10 Entity Title Page 8 of 6d3 Community Innovation Challenge Grant APPLICATION LOCAL SUPPORT DOCUMENTATION FORM Project Title: Aerial Imagery Regionalization (AERIAL) Lead applicant primary contact: Arlington First Name, Last Name: Adam Kurowski Name of Municipality, School, RPA or COG: Town of Arlington Phone Number: 781 - 316 -3385 Email Address: akurowskiAtown.arlington.ma.us List all participating entities: Towns of Andover, Concord and Reading FY13 Application Deadline: November 30, 2012 10 Page 7 of CIC Grant — Aerial Imagery Regionalization (AERIAL) Applicants: Towns of Arlington (lead applicant), Andover, Concord, and Reading Other participants: MassGIS plus an estimated 20 other eastern Massachusetts communities that have expressed strong interest in participating Grant amount: $250,000 estimate Savings to Reading could be in the neighborhood of $14,000 from the regional effort and $2,250 additional from the grant to offset the cost of the flyover (these are very rough estimates). Reading could also recover $1,250 in project management costs. Purpose: The grant would help offset the cost of a regional flyover. The four lead towns would develop an RFP — with guidance from MassGIS — to procure aerial photos for participating communities. This will help towns get over the hurdle of doing their own procurement and will significantly lower the cost per square mile due to the size of the project. Reading's 2008 flyover cost $2,300 /square mile (for the images only); we estimate a cost of $900 /square mile based on a comparable project in Maine. A spring 2014 flyover is planned. The grant would also fund a project management website and the hiring of an independent consultant to perform quality control on the aerial images. Contours and planimetrics would be developed from the orthophotos as a second step, not part of the grant. Reading would do its own procurement possibly using a model RFP developed under the AERIAL program. Innovation: The innovation is in the community -led regional project. The project will create efficiencies and cost savings over the current procurement model where each community purchases its own orthophotos. The project is designed to be sustainable. A five -year cycle is anticipated so that towns can budget for future image procurement. MassGIS no longer offers orthophotos of the quality needed by local government GIS programs, therefore the towns must take the lead. �� s Community Innovation Challenge Grant APPLICATION LOCAL SUPPORT DOCUMENTATION FORM Project Title: Community Access to Information Lead applicant primary contact: Reading First Name, Last Name: Bob LeLacheur Name of Municipality, School, RPA or COG: Town of Reading Phone Number: 781 - 942 -6636 Email Address: finance @ci.reading.ma.us List all participating entities: City of Melrose; Town of Wakefield FY13 Application Deadline: November 30, 2012 10 Page 7 of �J �0 CIC Grant Application Project Title: Community Access to Information Applicants: Town of Reading (lead applicant), City of Melrose, Town of Wakefield Other participants: We expect interest from many small to mid -sized Massachusetts communities that cannot afford the start -up costs or ongoing technology support of organizing, storing and offering information to the general public. The project is scalable to meet virtually any demand. Grant amount: $275,000 (see attached detail) Purpose: "Access to Information" is described as a key to democracy (http: / /www.cartercenter.org/ resources /pdfs /peace /americas /ati key to democra cy.pdf) by the Carter Center. Advances in technology have made Access a realistic goal even for local governments. However typical start-up costs of over $100,000 as well as ongoing support needed from information technology staff both pose hurdles that many small to mid -sized Massachusetts communities cannot afford. The Town of Reading will offer a full records management and retrieval system to any interested Massachusetts municipality, beginning with the City of Melrose and the Town of Wakefield. The scope of this project will be to acquire and build out a technology platform in Reading that will support the three initial communities and be prepared to sustainably expand to quickly support many other Massachusetts communities. Innovation: Reading is uniquely positioned to offer this product for the municipal marketplace in Massachusetts. The Boston Globe noted that Reading is a state -wide model (http://www.bostonglobe.com/ metro /regionals/ north /2012/09/22 /reading - puts -all- records- into - online - cloud/ bEXdwzOZCoeLglni55CJAK /story.html) in records management and retrieval. This project will push that expertise into any other Massachusetts community that is interested in providing their community with access to information. 6d � Community Access to Information Startup Costs Ongoing Costs Payable to Software RIO 50 -Tier Quick Fields Import Agent Quick Fields Agent Scan Connect 10 -pack Scan Connect 5 -pack Public Portal RIO Records Management 50 -Tier Laserfiche Forms 50 -Tier Laserfiche Forms Portal Hardware $ 41,650 $ 10,050 Vendor $ 15,000 $ 3,600 Vendor $ 1,500 $ 360 Vendor $ 10,000 $ 2,400 Vendor $ 915 $ 220 Vendor $ 660 $ 159 Vendor $ 50,000 $ 12,000 Vendor $ 4,200 $ 1,050 Vendor $ 4,200 $ 1,050 Vendor $ 7,995 $ 1,919 Vendor $ 136,120 $ 32,808 MSFT SQL (4) Core Licenses $ 6,000 Reading I/T purchases MSFT (4) Windows Server Licenses $ 2,000 $ 8,000 Reading I/T purchases Vmware (4) Processor licenses $ 10,000 $ 2,400 Reading I/T purchases Sonicwall (3) NSA24000 Firewalls $ 6,000 $ 3,000 Reading I/T purchases HP (2) Proliant Servers $ 20,000 $ 2,000 Reading I/T purchases Backup System $ 10,000 $ - Reading I/T purchases Storage $ 20,000 $ 49,708 Reading I/T purchases Internet Service $ 1,500 Reading I/T purchases HP (1) Procurve Switch $ 2,000 Reading I/T purchases Portable Scanning stations (2) $ 20,000 Reading I/T purchases Contingency Hardware $ 6,000 Reading I/T purchases $ 102,000 $ 8,900 Training /Project Management RIO Training - 10 days $ 15,000 Vendor Project Implementation & Mgmt $ 11,000 $ 8,000 Vendor /Reading staff Document scanning - clerical $ 20,000 Reading /Melrose /Wakefield $ 46,000 $ 8,000 TOTAL GROSS COSTS $ 284,120 $ 49,708 Vendor Credit for existing system $ (58,582) $ - salvage value for previous TOTAL NET COSTS $ 225,538 $ 49,708 Reading $85k capital purchase GRANT APPLICATION $ 225,000 $ 50,000 $275,000 total �J b READING POLICE DEPARTMENT i 15 Union Street • Reading, 01867 ------------ - - - - -- -- - - - - -- - - - -- g' sac - - - --sac--set ----- -------------------- - - - - -- -- - -- - -- -- Emergency Only: 911 • All Other Calls: (781) 944 -1212 • Fax: (781) 944 -2893 Web: www.ci.reading.ma.us /police/ Fingerprint Fees The new Town of Reading By -Law 5.4 Criminal History Check Authorization, allows for the fee charged by the Police Department for the purpose of conducting fingerprint -based criminal record background checks shall be determined by the Board of Selectmen and shall not exceed one hundred dollars ($100). The Town Treasurer shall periodically consult with Town Counsel and the Department of Revenue, Division of Local Services regarding the proper municipal accounting of those fees. A portion of the fee, thirty dollars ($30), as specified in Mass. Gen. Laws Chapter 6, Section 172B 1/2, shall be deposited into the Firearms Fingerprint Identity Verification Trust Fund, and the remainder of the fee may be retained by the Town for costs associated with the administration of the fingerprinting system. Currently, the Annual cost of the maintenance program for the fingerprint system and printer is seventeen hundred and sixty -six dollars ($1766). The projected amount of applicants could range from 40 to over 100 per year depending on how many solicitors come into Town. Annually, ALL Licensees described in the By -Law will need to be Re- fingerprinted. Each applicant will take approximately 20 minutes to be fingerprinted. As of now, all fingerprint cards need to be mailed to the State Police. Due to the additional workload of fingerprinting applicants, the costs of the maintenance program and postal fees, our recommendation would be to charge one hundred dollars ($100) per applicant. Respectfully Submitted, Sgt. Detective Mark D. Segalla Criminal Division Commander b�� Town of Reading General Bylaw Article 5 - Conduct of Town Business 5.3.2 Requirement for Public Hearinq No Town Agency or Town Officer shall adopt or amend any rule or regulation until after a public hearing, notice of the time and place of which, and of the subject matter sufficien or identification, shall be posted in a conspicuous place in the Town Hall for a period of not I than seven (7) days before the date of such hearing and published in a newspaper general circulation in the Town not less than seven (7) days before the day of the hearing ' uch newspaper exists. Copies of the legal notice of any proposed rule or regulation or amend nt thereto by any Town Agency or Town Officer shall be supplied to the Board of Selectmen e Finance Committee, the Bylaw Committee and Town Counsel not less than seven (7) da prior to said hearing, and the Board of Selectmen, Finance Committee, Bylaw Committee, own Counsel shall be supplied with the full text of the proposed rule or regulation or amerxrment thereto upon request. The full text of any proposed rule or regulation or amendment t reto shall be available to the public at the office of the Town Clerk and at said hearing. Prior o the adoption or amendment of any such rule or regulation, Town Counsel may render an inion to the Town Agency or Town Officer proposing such adoption or amendment. 5.3.3 Filinq of Approved Rules and Re ulatio Within ten (10) days of adoption a cop f every rule or regulation adopted or amended shall be posted in a conspicuous place in th own Hall for at least thirty (30) days and a copy of all such rules or regulations so adopted Karter, mended shall be filed in the Office of the Town Clerk. As provided in Section 8 -8 of the any such rules or regulations or amendments to rules or regulations shall not becom ffective until ten (10) days following the date they are so filed. 5.3.4 Inhabitant Pronosal o RuIP or Rena latinn 5.3.5 Any inhabitant of th Town may propose a rule or regulation or amendment to the same by notifying the appr hate Town Agency or Town Officer in writing with a copy of the proposed rule or regulation or mendment. Within ninety (90) days of the receipt thereof, the Town Agency or Town Officer all afford such inhabitant the opportunity to appear before said Town Agency or Town Offi r to present the rationale for the proposed rule or regulation or amendment. If the Town A ncy or Town Officer determines to adopt such rule, regulation or amendment, it shall there er follow the provisions of this bylaw. If the Town Agency or Town Officer determines that it will not adopt such rule, regulation or amendment, it shall give written notification of the same to the proposing inhabitant within thirty (30) days of the meeting on the proposal. 5.4 Criminal History Check Authorization 5.4.1 Fingerprint Based Criminal History Checks The Police Department shall as authorized by M.G.L. Chapter 6 Section 172 B 1/2 conduct State and Federal Fingerprint Based Criminal History checks for individuals applying for the following licenses: • Hawking and Peddling or other Door -to -Door Salespeople - Police Chief • Manager of Alcoholic Beverage License - Board of Selectmen • Owner or Operator of Public Conveyance - Board of Selectmen • Dealer of Second -hand Articles - Board of Selectmen • Hackney Drivers - Board of Selectmen • Ice Cream Truck Vendors - Board of Health 5.4.1.1 Notification At the time of fingerprinting the Police Department shall notify the individual fingerprinted that the fingerprints will be used to check the individual's criminal history records. The 20 General Bylaw — March 19, 2012 6,fz/ Town of Reading General Bylaw Article 5 - Conduct of Town Business Police Chief shall periodically check with the Executive Office of Public Safety and Security ( "EOPSS ") which has issued an Informational Bulletin which explains the requirements for town bylaw and the procedures for obtaining criminal history information to see if there have been any updates to be sure the Town remains in compliance. 5.4.1.2 State and National Criminal Records Background Checks Upon receipt of the fingerprints and the appropriate fee, the Police Department shall transmit the fingerprints it has obtained pursuant to this bylaw to the Identification Section of the Massachusetts State Police, the Massachusetts Department of Criminal Justice Information Services (DCJIS), and /or the Federal Bureau of Investigation (FBI) or the successors of such agencies as may be necessary for the purpose of conducting fingerprint -based state and national criminal records background checks of license applicants specified in this bylaw. 5.4.1.3 Authorization to Conduct Fingerprint -Based State and National Criminal Record Background Checks The Town authorizes the Massachusetts State Police, the Massachusetts Department of Criminal Justice Information Systems (DCJIS), and the Federal Bureau of Investigation (FBI), and their successors, as may be applicable, to conduct fingerprint -based state and national criminal record background checks, including of FBI records, consistent with this bylaw. The Town authorizes the Police Department to receive and utilize State and FBI records in connection with such background checks, consistent with this bylaw. The State and FBI criminal history will not be disseminated to unauthorized entities. Upon receipt of a report from the FBI or other appropriate criminal justice agency, a record subject may request and receive a copy of his criminal history record from the Police Department. Should the record subject seek to amend or correct his record, he must take appropriate action to correct said record, which action currently includes contacting the Massachusetts Department of Criminal Justice Information Services (DCJIS) for a state record or the FBI for records from other jurisdictions maintained in its file. An applicant that wants to challenge the accuracy or completeness of the record shall be advised that the procedures to change, correct, or update the record are set forth in Title 28 CFR 16.34. The Police Department shall not utilize and /or transmit the results of the fingerprint -based criminal record background check to any licensing authority pursuant to this bylaw until it has taken the steps detailed in this paragraph. 5.4.1.4 Municipal Officials Municipal officials should not deny an applicant the license based on information in the record until the applicant has been afforded a reasonable time to correct or complete the information, or has declined to do so. The Police Department shall communicate the results of fingerprint -based criminal record background checks to the appropriate governmental licensing authority within the Town as listed. The Police Department shall indicate whether the applicant has been convicted of, or is awaiting final adjudication for, a crime that bears upon his or her suitability or any felony or misdemeanor that involved force or threat of force, controlled substances or a sex - related offense. 5.4.1.5 Regulations The Board of Selectmen, is authorized to promulgate regulations for the implementation of the proposed bylaw, but in doing so it is recommended that they consult with the Chief of Police, Town Counsel and the Massachusetts Executive Office of Public Safety and Security (or its successor agency) to ensure that such regulations are consistent with the statute the FBI's requirements for access to the national database and other applicable state laws. 5.4.2 Use of Criminal Record by Licensing Authorities Licensing authorities of the Town shall utilize the results of fingerprint -based criminal record background checks for the sole purpose of determining the suitability of the subjects of the checks in connection with the license applications specified in this bylaw. A Town licensing 21 General Bylaw — March 19, 2012 6e3 Town of Reading General Bylaw Article 5 - Conduct of Town Business authority may deny an application for a license on the basis of the results of a fingerprint -based criminal record background check if it determines that the results of the check render the subject unsuitable for the proposed occupational activity. The licensing authority shall consider all applicable laws, regulations and Town policies bearing on an applicant's suitability in making this determination. The Town or any of its officers, departments, boards, committees or other licensing authorities is hereby authorized to deny any application for, including renewals and transfers thereof, for any person who is determined unfit for the license, as determined by the licensing authority, due to information obtained pursuant to this bylaw. 5.4.3 Fees the fee charged by the Police Department for the purpose of conducting fingerprint -based criminal record background checks shall be determined by the Board of Selectmen and shall not exceed one hundred dollars ($100). The Town Treasurer shall periodically consult with Town Counsel and the Department of Revenue, Division of Local Services regarding the proper municipal accounting of those fees. A portion of the fee, as specified in M.G.L. Chapter 6 Section 172B 1/2 shall be deposited into the Firearms Fingerprint Identity Verification Trust Fund, and the remainder of the fee may be retained by the Town for costs associated with the administration of the fingerprinting system. 5.4.4 Effective Date This bylaw shall take effect May 4, 2012 so long as the requirements if M.G.L. Chapter 40 Section 32 are satisfied. 22 General Bylaw — March 19, 2012 L Schena, Paula From: Cormier, Jim Sent: Monday, November 05, 2012 3:59 PM To: Schena, Paula; Delios, Jean; Clay, Ruth; Licari, Beth Cc: Segalla, Mark; McNamara, Erica Subject: RE: Liquor License renewals Paula, We have reviewed the history of all the establishments. Except for the compliance check issues that we have experienced, there is nothing to report from any of our licensed establishments. There have been no issues of consequence to report that would have any impact on their renewals. I would just take this opportunity to remind everyone involved a few things; 1. Staff must be trained within 3 mo. of hire. Contact Julianne DeAngelis at 781 - 942 -6756 to schedule training. I will forward Julianne's business cards to the Town Mangers Office. 2. Remind staff of Reading Liquor Policies and Procedures including NO SALES TO MINORS. Alcohol Compliance is ongoing and conducted by Reading Police. Police Supervisors are "agents of the liquor licensing board ". 3. RCASA is available as a resource if needed. Thank you. If you need anything else or if you would like this on my letterhead, just let me know. Chief James W. Cormier Chief of Police Town of Reading 1S Union St. Reading, MA 01867 JCormier(@ci.readinR.ma.us M � a This message contains information which may be confidential and privileged. Unless you are the addressee (or authorized to receive for the addressee), you may not use, copy or disclose to anyone the message or any information contained in the message. If you have received the message in error, please advise the sender by reply e -mail, and delete or destroy the message. Please let us know how we are doing - fill out our brief customer service survey at http://readingma- survey.virtualtownhall. net /survey /sid /ccc2fO35993bd3cO/ From: Schena, Paula Sent: Wednesday, October 31, 2012 3:33 PM To: Cormier, Jim; Delios, Jean; Clay, Ruth; Licari, Beth Subject: Liquor License renewals Please see attached. Paula Schena Office Manager Town of Reading 16 Lowell Street List of Liquor Licensees Restaurants (All Alcoholic) Bertucci's Restaurant Corp. d/b /a Bertucci's Italian Restaurant 45 Walkers Brook Drive Contact: Michael Bonnell Tel. 781- 942 -2001 Email: Bert 130kbertuccis.com Mecom, Inc. d /b /a Cafe Capri 355 Main Street Contact: Mike Enos Tel. 781- 944 -9898 Email: mecom c ,comcast.net Pepper Dining, Inc. d /b /a Chili's Grill & Bar 70 Walkers Brook Drive Contact: Thomas Dumont, Jr. Tel. 781 - 942 -4670 Email: c00839 (c.)chilis.com The Boland Group III, LLC d/b /a Fuddruckers 50 Walkers Brook Drive Contact: James Boland Tel. 781- 942 -4891 Email: Jim r FuddruckersNE.com Grumpy Doyle's 530 Main Street Contact: Dermot Bolger Tel. 781 - 942 -2822 Email: ziana @frump @yles.com Kok, Inc. d/b /a O' Yes 26 Walkers Brook Drive Contact: Yau Tang Tel. 617 - 759 -7886 No email address RARE Hospitality International d /b /a Longhorn Steak House 39 Walkers Brook Drive Contact: Gary Cannon Tel. 781 - 942 -4801 Email: Mandarin Reading, Inc. d /b /a Mandarin Reading 296 Salem Street Contact: Hiu Hung Lee Tel. 781 - 942 -8200 Email: mandarinreading @yahoo. com Mac Acquisition of Delaware d/b /a Romano's Macaroni Grill 48 Walkers Brook Drive Contact: Josh Henderson Tel. 781- 944 -0575 Email: 1315 a,macgrill.com Bistro Concepts, Inc. d /b /a Sam's Bistro 107 Main Street Contact: Michael Palmer Tel. 781- 944 -7267 Email: michaelpalmer@aol.com CAC Foods, Inc. d /b /a Venetian Moon 680 Main Street Tel. 781- 944 -3633 Email: Antllon @venetianmoon.com Ristorante Pavarotti, Inc. d /b /a Ristorante Pavarotti 601 Main Street Contact: Massimo Fiume Tel. 781 - 670 -9050 No email address b�' Restaurant (Beer and Wine) Palarat Pattanesuan d /b /a Bangkok Spice Thai Restaurant 76 Haven Street Contact: Palatat Pattanesuan Tel. 781- 942 -4595 No email address Clubs Home Building Corp. d /b /a Knights of Columbus 11 Sanborn Street Contact: Steve Kintigos Tel. 781- 944 -9748 Email: skintigos a,austinprep.org Meadow Brook Golf Club, Inc. d /b /a Meadow Brook Golf Club 292 Grove Street Contact: Bob Morelli Tel. 781- 942 -1334 Email: bob(j�meadowbrookgolfclub.org Package Stores Busa's Liquors 345 Main Street Contact: Dan Busa Tel. 781 - 944 -7474 Email: dan.busaLa),buybusa.com Square Liquors 11 High Street Contact: Christ Shomos Tel. 781- 942 -9965 Email: mvobsession@hotmail.com Wine Shop of Reading 676 Main Street Contact: Robert Carp Tel. 781- 944 -4521 Email: bob @gis.net Reading Overseas Veterans, Inc. d /b /a Reading Overseas Veterans 575 Main Street Contact: Carl Fennelly Tel. 781 - 944 -9720 No email address Reading Veterans Association, Inc. d /b /a American Legion Post 62 37 Ash Street Contact: Dennis Lane Tel. 781 - 944 -4259 Email: legion 13 @verizon.net North Side Liquors 150 Main Street Contact: Anju Patel Tel. 781 - 942 -2211 No email address The Wine Bunker One General Way Contact: Brett Barclift Tel. 781 - 942 -9463 Email: salesgcorpwines.com X63 'v 2012 Town Manager's Goals and Action Plan � A T Town of Reading MA Updated 11 -- Shaded blocks represent action items that are completed. Responsible Department Head Finance 11 Implement additional technology — 1 Select Town Accountant 6 -30 -12 1,0" }o 2 Limit reliance on non - recurring revenue 6 -30 -12 1Q01u 3 Develop a plan to draw down overlay surplus N00, 6 -30 -12 IJ 4 Apply for outside resources.. • Mass Communications system Participate in public private partnerships y • Permits and licensing ;, ...on5 oYn. 6 Implement 90 % , • Integrated Public Safety system • Sale of land — Lothrop Road • New technology in public meeting rooms 9 -30 -12 50% • Sale of land — Pearl Street 95% 9 -30 -12 50% • Use /sale of Oakland Road E 12 -31 -12 5% 7 Monitor and Advocate for: • Additional cell sites � Ongoing • Advertising via billboards , , 9 -30 -12 8 Develop a proposed OPEB funding mechanism 75% Services 9 Train employees on Customer Service policy' Ongoing 10 Review and improve web site including electronic customer interaction 9 -30 -12 Operations 11 Implement additional technology — • Assessors LAMA; 100a� l • Master Address database N00, • Mass Communications system • Permits and licensing ;, 90 % • Integrated Public Safety system • New technology in public meeting rooms " 95% 11/15/2012 1 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated - . - Shaded blocks represent action items that are completed. Responsible Department Head -C � w a a (3 A a wUA 12 Conduet an opefutienal -revi of one pr-ogr-ammatie afeza i the 9 30 12 E i- in Q. �-I 13 Apply for Community Innovation Challenge Grant 1 -31 -12 .1006 14 Expand Records Management - access to the public via the web site. Onaof1 1 "`'' Health and Safety 15 Complete evaluation of regional public safety dispatch 12 -31 -12 50% 16 Develop program to address substance abuse and violence 4 -1 -12 `;100 %o 17 Healthy Community model - initial focus on obesity prevention Ongoing 25 % Community Development / Sustainabilit 18 Affordable Housing — • Mawn • Peter Sanborn Place • Johnson Woods phase 2 • additional units in downtown as feasible • New approach to preserving affordable units (DHCD) • Housing Production Plan update 2012 19 South Main Street design "best practices" 20 Implement priority downtown parking action items - improve parking directional signs (Wayfinding project); • Improve parking directional signs • sharing of private parking spaces; • expand parking supply; • bike routes throughout town 11/15/2012 2 Schedule 10% of status 25% of lU0"o affordabl 0% e housing 10% is 90% attached 6 -30 -12 3 -31 -12 mr1h. 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated 14--20-12 Shaded blocks represent action items that are completed. Responsible Department Head 21 1 Continue sign enforcement efforts 33 Scope for Zoning Bylaw revision, including phasing 26 Implement high priority building projects: Ongoing 25% 22 Implement gateway sign — Main and South 9 -30 -12 25% 34 Facility and site naming policy • Cemetery Garage 9 -30 -12 75% 23 Re -use and/or redevelopment of the properties behind the RMLD 9 -30 -12 10% 35 Amendments to Parks Rules and Regulations re Amp. Sound 25% 12 -31 -12 10% 24 Sustainabilit Y g oals — regional a pp roach 3 -31 -12 1QO °lo 36 . d- 3 -31 -12 10.06/o 25 Evaluate creation of a shade tree master plan 12 -31 -12 10 % 37 Review /Revise Traffic Rules and Regulations °, :;' 12 -31 -12 0% Asset Management 33 Scope for Zoning Bylaw revision, including phasing 26 Implement high priority building projects: 9 -30 -12 25% 34 Facility and site naming policy • Cemetery Garage 9 -30 -12 10% 35 Amendments to Parks Rules and Regulations re Amp. Sound 25% • Library 3 -31 -12 1QO °lo 36 Communications policy d- 75% • DPW Vehicle Maintenance 12 -31 -12 10 % 37 Review /Revise Traffic Rules and Regulations °, :;' 10% • operation, safety /security, and aesthetics of DPW site 85% f4 3 ,� 25% 10% 75% • Killam School; 27 Complete the Haverhill Street water main distribution project 6 -30 -12 95% 28 Evaluate need for and viability of Teen Centers °;'' 12 -31 -12 0% 29 Add to Town's trail system, including Ipswich River Greenway Q11`" oin , 30 Funding for the West Street project 12 -31 -12 50% 31 Bandstand ON, 6 -30 -13 25% 32 Implement 1 time revenue plan with focus on capital, ,6' „° `' 4- 29- 12:1f10% . Governance, Regulation, and Policy Development 33 Scope for Zoning Bylaw revision, including phasing 9 -30 -12 25% 34 Facility and site naming policy 9 -30 -12 10% 35 Amendments to Parks Rules and Regulations re Amp. Sound 3 -31 -12 1QO °lo 36 Communications policy d- 12 -31 -12 10 % 37 Review /Revise Traffic Rules and Regulations :;' 6 -30 -12 85% 38 Regulations for posting street numbers on all buildings``' 6 -30 -12 75% `� 11/15/2012 3 2012 Town Manager's Goals and Action Plan Town of Reading MA U') a -20-12 Shaded blocks represent action items that are completed. Responsible Department Head ri Human Resources /Personnel GLa — LaPointe JDe — Delios GB — Burns JC — Cormier JZ - Zager 41 Continue B /C /C Chair and Vice Chair training JDo - Doherty ALL — all Department Heads 12 -31 -12 Does 39 Amendments to Demolition Delay bylaw: 9 -30 -12 100 Board • Property owner participation in inventory process \ �" of • Appeal from imposition of delay Select s., 40 Decide on Remote Participation re OML men 6 -30 -12 :1006 .: Human Resources /Personnel GLa — LaPointe JDe — Delios GB — Burns JC — Cormier JZ - Zager 41 Continue B /C /C Chair and Vice Chair training JDo - Doherty ALL — all Department Heads 12 -31 -12 Does the Board of Select men " want to do this? 42 Complete labor negotiations ,; 6 -30 -12 100pfo ", 43 Health Insurance bidding and negotiations 6 -30 -12 11h0` °l� Kev of Department Heads: PH — Hechenbleikner R — LeLacheur GLa — LaPointe JDe — Delios GB — Burns JC — Cormier JZ - Zager RU — Urell VC - Cameron JDo - Doherty ALL — all Department Heads 11/15/2012 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated -20 -1.2 Finance — Reading will continue to evaluate revenue sources, cost reduction, regionalization of services, other methods of providing services, and level of services with the goal of maintaining long term fiscal stability of the community while providing a level of service that the community can sustain. 1. Work with the Board of Selectmen to find a replacement to our retiring Town Accountant, and work with staff to provide a smooth transition. Coniplete l`r r: ; cchrrrrtarrt st rr °ts °k t l t2 Limit reliance on non - recurring revenue including reserves. lour - - -ili, depending lrl trrral rrunrhRr`sn under ° SOO.000 in reserves. ves. 3. Develop a plan to draw down the overlay surplus in a sustainable manner to appropriate levels. lone. 2 year° hrograrn r epende rt upon cooperation atio of the Board of Assessors 4. Apply for outside resources funding to support operating and capital or other one time expenses. 1arlrr °ar -0v applying for a S10 LSTA grant for STEM irr °rrr °arrrrrrirrg for and clrcrl lA:r lrcarr in July ♦ Weliness grant received - S8,7/ -50 ♦ toss Control grant f°r°rrrrr M11A - S5000 jlnnov�lflons Grant applied for and not I - $55,100,000 ♦ Al-jpr°ov d for ..`=a Abe E'")e A.c`c' Plannrr,:g grant "" S4,500 ,.�........_.__� ♦ 'Appr €ry r =rt ire £ Are Department gr nut lolutly with Wakefield for advanced ed t ain ng - S I It M0 ♦ Applied for IN "(7 grant, for the next 5 earns of support for R 1 A - will rInd out in Septenib r°. ♦ Approved fora 155, 00 regional. Housing Services grant ♦ Approved ed frrr° ar 0,000 r °mona Priority Development and Preservation Areas, ♦ Approved fora SIO,000 1: ownl:okin Retail Strategy grant . ♦ I�ecel ed Sl.Z,344 from Downtown Steerinig Conrr littee for MET. ♦ We will be arl)ph it g frrr° another , ENI ssist:arrce to 1� irTe �htr r °� i�r °rrgr °arrr l.or° specialized erl tra�irrixr; ♦ Received r °eir"rrlrr.rr °server t frrr° the Vi[arssarc hu se tts Tropical Strom Irene _ S20,779 ♦ Subinitted for rr °irnhurserrrerr ... Halloween snow storrerrr 5,363.62. Reading Municipal L.iglrt lreqparr°trr ent was eligible for r r tE'9a' &i r 'rrt. lti was sent in as e a3r'akte pa c a g ♦ Lila °ar °v awarr°ded $5.1 million construction, grant pe diar 4 idendficartiorr of local share 5. Participate in and encourage public /private partnerships that provide in -kind services provide significant cost savings and as such should be expanded to achieve added savings ♦ l llrr °ar ° r rx: °e r r:l ire- lri_rrd srrlrlrrrt t t'r @rrr s r rc rrf' rsrr: rrcarl l and s t rr° MrrrreySnra rt Vele k in April r ... ba.._...°.. ..j�3 _<.v„;..... �... �°.t.:g�.e .t4 °'`.az....i aura....., , .>s...: .....: a... "�.: x._.:. r `: 4:.4 .. ._ R �:. ;:... !.'s° �. ♦ —�i � r �E� 1. 1r tta .. F.r m 9 s.. _f 3 Sa,tiE to r o ide lip i� r � .r ace A ,fir the rViur,,.,.„ t al a�, rs°.. lot .. defea lt- a a �a��..nr. r 3,� tin ♦ 111'.1) received .. S l,000 donarthou fr orr°r the Youn- ' 4'rrrrren's Leafnie for our Art >r -arrrced Life Srrlrl:rrrr °t llr °rrgr°arn 11/15/2012 5 2012 Town Manager's Goals and Action Plan Town of Reading MA Upd ated 0-14 2 6. Begin the process of implementing the following approvals from Town Meeting which will then be placed in the Sale of Real fund to be made available for Capital Improvements, debt service, or unfunded pension liability. Give consideration to the after development cost of providing services to the sites, compared to the value of the sale. Appraisals do e, 21 _e alone a. Sale of land —Pearl Street `:1'it�fe Issu es to be resolved b. Sale of land — Lothrop Road 'o be advertised for laid after 1- 1-13 c. Use /sale of Oakland Road 7. Continue to monitor and advocate as opportunities arise, for the following potential revenue raising activities: a. Additional cell sites b. Advertising via billboards 'lean Chiron ll is waiting for approval fro in t:;,, of new r°eoaalati aa.s, and then will have 1 non- Town or ".,nasal site:: in t eazdias<,�. R adi - will receive an annual "'hosting" fee, awl at-fflily to beat infortna^a =:ion on billboard. This will r e wire as variance fir oaaa. the ZBA 8. Develop a proposed OPEB funding mechanism including recommendations to begin to modestly fund this long term liability. Proposed a €gi ns at 2012 ATM to set: tip t cast and begin to furid it at 900'..000 +. Staff °° has drafted for FINCON1. an overall policy to establish ongoing iaakarlsing Services — Reading will continue to provide municipal services in as cost effective, efficient, and customer service friendly manner as possible. Where reasonable a self service element to Town services will be available for those who choose to use it. 9. Train employees on the customer service policy; continue to measure customer satisfaction; identify and recommend changes to regulations that do not meet customer service goals, or that will make them easier for customers to understand and use. Oiqlxoing, 'l rniaaed DPNV this whiter, Con-intunily SerNices has aanaended :sorne bylaws and regulations to accomplish this, 10. Review and improve the Town web site. Provide electronic customer interaction with the Town, including a "customer service request" module. Work has started, Operations - Reading will continue to provide as full a range of municipal services that meet community needs and desires as resources allow. 11. Implement additional technology including: a. Assessors CAMA 11ene b. Master Address database done C. Mass Communications system done d. permits and licenses Nstem is operational. C� e. integrated public safety system Done �., f. new technology in public meetings (electronic voting; tablets for BCC members)work in iueet -ht , rooms is ))one 11/15/2012 6 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated 11-20-12 12. Conduet an operational r-eview of one additional pfogfammafie area in the Community Serviees through 1 1 ...xi nK ..: 1: 11 oai heAroped 13. Apply for funding from the Community Innovation Challenge Grant and /or other sources to enhance the recently created regional public health services program.Applied for S5,00J 00 to support and enh�arace regional health services, Not aawv2roled. ''will look at neiw application in FY 2013 14, Expand the Records Management efforts including beginning to provide records as appropriate to the public via the web site. !l:ost Den,artments lam €ve started. Administration is most Library staff traa_lned, New erlaipinent in plaice forscanning Health and Safety — Reading will continue to focus on strong public health and safety services with a goal of making the community one of the healthiest and safest communities in suburban Boston. 15. Complete evaluation of regionalization of Public Safety Dispatch. We have continued to work with the group which has been expa,nded beyond l i l_rose. Stmi ar na Wakefield,, Reading and the C lidd es herrii's offle e The conintunit es ofNorth Reading and Lvnrri eid have indil °art4ed th v would like to join. We lrsawYe as current grant to review irrtr °arsta aactra .e options. '1'hca National tioaar°al is not interested in lua king land mailable for the pi- oject, 16. Develop and implement a program or programs intended to address issues of substance abuse and related violence in the community. Done 17. Focus Public Health, School, Substance Abuse, and other resources on a Healthy Community model with an initial focus on obesity prevention as one of the major health crises facing our country. Find ways to encourage walking, cycling, and other activities. These efforts may involve many departments, with efforts led by the Health Division. Tof -Tin, has received Mass in Mot on grant and the data co lecti€ n ww'ork has l eounw Jo nt v wwrth Melrose aarrtl Wakefield. seyn narr attended in earl- June. Re- played l'oi° Reading Officials, vials wuo were not in attendance — board of Selectmen, l of 1. 111l ', Community Development / Sustainability — Reading has worked to maintain the character of the community, while making planned and deliberate improvements to the Town. Major efforts have been led by the Board of Selectmen, the CPDC, the Economic Development Committee, and the Advisory Committee on Cities for Climate Protection. The World Cafe held in 2008 helped inform the above bodies of public opinion on the future of Reading. 17. Continue progress towards meeting and maintaining the level of 10% of housing units (as re- defined by the 2010 federal census) as affordable. This goal may be met through development of the a. Mawn property Site plan approved. Reside rr al rises are in second phase b. Peter Sanborn Place, kVorkingl with owner o rsite plain approval �- c. Johnson Woods Phase 2 (19 affordable); 1F one C�1 d. Additional units in downtown as feasible one t't identified, e. Working with DHCD on a new approach to preserve affordable units that don't sell in a 90 day period through a new deed rider f. Housing Production Plan —update in 2012 Draft c a,arlrleted lwa °seer t ktioar try itoaar °rl $ ' So ra °t: # °;r as in lip cs =lrrl el% 11/15/2012 7 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated 11-20-12 18. Complete South Main Street design guidelines based on "best practices" Done one. 19. Implement high priority parking recommendations for downtown: a. improve parking directional signs; b. sharing of private parking spaces; c. identify opportunities to expand parking supply; d. bike routes throughout town 20. Continue sign enforcement efforts to bring all non - conforming signs into compliance we have provided Letters linking enforcement to licenses which are being r c?ie wed by the boards ror° approval., 21. Implement new gateway signage — South Main Street (paid for by Reading Woods mitigation) Initial design helrq.-F reviewed Z2. Develop an action plan for re -use and/or redevelopment of the properties behind the RMLD in the area bounded by Ash Street, the RR tracks, and Pond View Drive or kh —ig with ED(" subcommittee. met with developer 23. Continue to work with Town, School, Facilities, and Light Departments to meet Sustainability goals for CO reduction, anti - idling, etc. Consider a regional approach to these efforts, to include the RMLD and some or all of the 4 communities that are served by the RMLD. a. 'Proposed libr,-iry project has inany green aslwels lea successful in being Fr tmrt of the 1 <1j1'. 1I5 grant with the R 11:1) and 3 other communities 24. Evaluate the creation of a Master Plan for public shade trees in the community which might include policies and criteria on priorities for removal and replacement, a shade tree inventory, and other elements. Asset Management — Reading will strive to maintain and improve the current and desired capital assets of the community through long term capital planning in a fiscally prudent manner. Where resources for major projects are not available within available resources, and grants and outside resources are also not available, the community may be asked to support such improvements through additional taxes. 25.Continue established efforts to implement high priority building projects: a. Cemetery Garage Funding of design is c ;rrripiete -- designer selection underway 1). Library - keeping current on library building project 11 A T AW,= 1 I1FW. c. DPW vehicle maintenance D11 ' internal studv due bV 6-31,11-12 d. Improvements to operation, safety /security, and aesthetics of DPW site MPNN; infernal study- due by 6-30-12 e. Killam School project to include HC access, fire protection, energy, and administrative space improvements. 1..etter° of interest submitted to NiSBNg Not successful this year --- will re-apply 201 26. Complete the Haverhill Street water main distribution project, and begin and complete the Howard Street water main distribution project. y'ater line completed - road repaving Nvith bikeway) 201: 27. As part of the community's focus on substance abuse prevention, evaluate the need for and viability of a youth center probably focused on ` Middle School youth OQ 11/15/2012 8 2012 Town Manager's Goals and Action Plan Town of Reading MA UJI 11 -20-12 28. Continue efforts to add to the Town's trail system, including progress to implementing the Ipswich River Greenway; Kurchlrrn Woods Trail build in April 2012, using grant 1°r °orrr the state for materials" 29. Continue to work towards funding for the West Street project. Town Nleefiog has i'unded the ctrmpledoli rt° the final design which will places the `own n the best possible place to move the project t�rr °r��rr ° €lm 30. Implement the design and development of a downtown bandstand. Sur ve), w or k done, rilet with l erfornren` , Xioke `,',elrool has agreed to build 1t, leading 1 otary has agreed. to lead 1uuilraisirrg� 31. Implement the first phase of the use of one time revenues for capital projects, with a focus on road and pedestrian improvements, as it was submitted to the Board of Selectmen and to Town Meeting. Done. First: 2 phases approved by the 2012 Governance, Regulation, and Policy Development — Reading will continue to address major emerging issues through development, modification, improvement, and simplification of bylaws, regulations, and Selectmen's policies. As a general rule, the fewer and simpler the regulations the better. Additionally, Selectmen's policies may be used to memorialize current and proposed administrative practices to provide an historical record and direction for the community in the future. 32. Develop funding and a work plan for comprehensive review and revision of the Zoning Bylaw, taking a piecemeal approach if necessary to address discrete areas such as parking regulations, definitions, and signs as priorities. CFDC has proposed the Par irrg tmrA.,aw anrendirrerrts for the fall of 201.2 (no( interested in signs) 33. Establish a policy on naming of facilities and sites in the community. 34. Make amendments to the Parks Rules and Regulations to address issues raised and recommended through the ad hoc committee on amplified sound in Parks. Dorj.e - Policy approved 242 35. Establish a communications policy for the town working off the elements of a past Department head retreat on communications. Specifically include in the policy and subsequent training, policies on the use of social media as part of the Town's efforts to communicate with its residents and others. 36. Complete the review and re -write of the Traffic Rules and Regulations. 10D has been working oil the in 37. Develop regulations for posting street numbers on all buildings. Police /Fire have provided input to Eagrneer°hr;,�,v and the project is alrrrost cornplete. 1:traft for January 2013 Board of Selectmen review 38. Develop a process with various stakeholders to evaluate the demolition delay bylaw with specific reference to: `l'o be cr in�sidered h '1`rrwn Iee ing 11- 15_12 a) how property owners are informed of and may participate in the process of adding properties to the inventory of historically or architecturally significant properties; b) what kind of appeal from the imposition of a demolition delay may be appropriate i� 39. Decide on whether the Board of Selectmen will permit remote participation of members of BCC in public meetings pursuant to regulations adopted by the MA Attorney General's office, and if so develop the policies to implement that decision tooe - Boa d of' Selectmen deckled riot: to lief -writ it at this timer 11/15/2012 9 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated 11-20-12 Human Resources /Personnel — The human capital of the community is the major resource that is necessary to achieve the provision of services to the community. This human capital includes employees, officials, members of Boards, Committees and Commissions, and the human capital of the community as a whole. Human capital is to be supported and respected by the Town. 40 Continue B /C /C Chair /Vice Chair training. Board of Selectmen workshop de ivied to develop "'vision staterne t" and then go to BCC and present. 41. Complete labor negotiations with the Police Patrol Officer's Association and the Police Superior Officer's Association. Done 42. Complete the bidding and negotiation and/or implementation of a health insurance program Town employees and retirees effective in FY 2013, with a goal of providing a cost effective comprehensive insurance program that is sustainable by the community. Done. 4� Q 11/15/2012 10 Board of Selectmen Meeting October 16, 2012 For ease of archiving, the order that items appear in these minutes reflects the order in which the items appeared on the agenda for that meeting, and are not necessarily the order in which any item was taken up by the Board. The meeting convened at 6:30 PM in the Selectmen's Meeting Room, 16 Lowell Street, Reading, Massachusetts. Present were Chairman Stephen Goldy, Vice Chairman Ben Tafoya, Secretary Richard Schubert, Town Manager Peter Hechenbleikner, Town Counsel Gary Bracket, Office Manager Paula Schena, and the following list of interested parties: Police Chief James Cormier, Sgt. Detective Mark Segalla, Police Officer Eric Holmes, Robert Carp, Michael Palmer, Peter Donovan, Brett Barclift, Dick Kobayashi, and Human Resources Administrator Carol Roberts. Absent were Selectmen John Arena and James Bonazoli. A motion by Tafoya seconded by Schubert to go into Executive Session to consider the purchase, exchange, lease or value of real property, and that the chair declares that an open meeting may have a detrimental effect on the negotiating position of the body and to reconvene in Open Session at approximately 7:00 PM was approved on a roll call vote with all three members voting in the affirmative. Discussion /Action Items Hearing — Liquor License Infraction — The Wine Shop — The Secretary read the hearing notice and Town Counsel swore in the Police Officers and Mr. Carp. Police Chief James Cormier noted that compliance checks resulted in three violations. Sgt. Detective Mark Segalla passed out the guidelines for compliance checks with a signed copy from the underage operative. He requested that the guidelines be included in the record and a copy is available in the Town Manager's office. He noted that the operative was instructed to purchase a six pack of Bud Light. She was given $80 and at 6:30 PM she went into the Wine Shop and purchased a six pack of Bud Light. The clerk had started a conversation with her indicating he learned how to print a receipt. Mr. Carp, the owner of the Wine Shop, noted that the employee didn't recognize the underage operative. He apologized and noted that he has been ill and is selling the Wine Shop. Mr. Carp noted that the next two months are the best part of the season and asked if the Board would make the suspension after the first of the year. He noted that the Police Department had previously helped him with a shop lifter and he really appreciated that. Town Counsel asked Mr. Carp to sign the stipulation of facts. Stephen Goldy noted that this is his second offense. Richard Schubert noted there is a list of previous offenses and the number of days suspension for each in tonight's handout. Mr. Schubert indicated he would make a motion 1a i Board of Selectmen Minutes — October 16, 2012 — page 2 for five days suspension. Mr. Carp indicated five days is onerous and he would have to layoff one or two employees and that would be very painful. Stephen Goldy noted he would be amendable to four days for the employee's sake. Richard Schubert noted that the Board needs to determine what kind of message it wants to send and the Board needs to maximize the possibility of it not happening again. Ben Tafoya noted that he didn't know what more the Town could do to notify establishments that we are doing compliance checks. He noted that the Board spent a lot of time updating the policies. He also noted that the Board does not make decisions on how much they like people. The Town Manager noted that the Selectmen had all of the liquor licensees in last year to talk about what was expected. The Town Manager asked Mr. Carp if the Wine Shop was up for sale and Mr. Carp indicated it was but he has not received any offers. Town Counsel noted that the suspension runs with the license so if the shop is sold before the suspension takes place, then the Board needs to make that clear. Ben Tafoya asked if the suspensions can be done sooner and Town Counsel indicated that Mr. Carp would have to waive an appeal to the ABCC. Mr. Carp indicated that he is an attorney and not willing to waive his rights. He acknowledges the circumstance and does not plan on appealing. Richard Schubert noted that it doesn't have to be five days in a row. Ben Tafoya noted that simpler is better and he suggests doing all in a row. Mr. Carp noted that five days is significant whether it's now or later. He requested that the Board consider two days now and three days later. Town Counsel asked if the Board granted his request would he waive his rights to an appeal and Mr. Carp indicated he would. A motion by Schubert seconded by Tafoya that the Board of Selectmen close the hearing on the possible modification, suspension or revocation of the Retail Package Goods Store License to Expose, Keep for Sale and to Sell All Kinds of Alcoholic Beverages Not to be Drunk on the Premises for Reading Fine Wines, LLC d /b /a The Wine Shop of Reading, 676 Main Street, for violating GL Chapter 138, Section 34 for the sale or delivery of alcoholic beverages to a person under 21 years of age was approved by a vote of 3 -0 -0. A motion by Tafoya seconded by Schubert that the Board of Selectmen find Reading Fine Wines, LLC d /b /a The Wine Shop of Reading, 676 Main Street, in violation of MGL Chapter 138, Section 34 for the sale or delivery of alcoholic beverages to a person under 21 years of age on September 26, 2012 was approved by a vote of 3 -0 -0. 0--IS/ Board of Selectmen Minutes — October 16, 2012 — page 3 A motion by Schubert seconded by Goldy that Reading Fine Wines, LLC d/b /a The Wine Shop of Reading, 676 Main Street be penalized with a five day suspension for violation of MGL Chapter 138, Section 34 for the sale or delivery of alcoholic beverages to a person under 21 years of age on September 26, 2012 was approved by a vote of 3 -0 -0. A motion by Schubert seconded by Tafoya that the five day suspension for Reading Fine Wines, LLC d /b /a The Wine Shop of Reading, 676 Main Street take place on October 22, 23 and 24, 2012 and January 7 and 8, 2013; that the license be surrendered to the office of the Town Manager not later than 9 AM the first day of each suspension, to be returned to the licensee by 9 AM the day following each suspension; and that a placard be placed on the premises during the period of suspension indicating the business is "unable to sell liquor due to a suspension of the liquor license for sale of liquor to an underage person ", and that Reading Fine Wines LLC reimburse the Town of Reading for Constable and advertising fees and this decision, including the designation of the dates of suspension, was rendered on the basis of Robert Carp's waiver of appeal and was approved by a vote of 3 -0 -0. Hearing — Liquor License Infraction — The Wine Bunker — The Secretary read the hearing notice. Town Counsel swore in the Police Officers and the owners of the Wine Bunker. The Town Manager indicated this is an unusual situation because at the time the violation took place, Mr. Donovan was the licensee and Mr. Barcliff is now the new licensee. Sgt. Detective Mark Segalla incorporated the procedure and guidelines into the record. He noted that the operative went into the Wine Bunker at 6:12 PM and purchased one bottle of white wine. Mr. Donovan noted that this is his first offense and whatever the Board decides is fine. He would like to get it over with on Sunday, Monday and Tuesday. Richard Schubert asked if there is typically only one person working and Mr. Barclift noted that when they are busy there are two employees, but only one when it is slow. He is enforcing ID's and increasing the number of "we ID" signs. Stephen Goldy asked what type of training the employees had and Mr. Donovan indicated they all went through the Town training. Town Counsel had Mr. Donovan and Mr. Barclift sign the stipulations. Mr. Donovan indicated the motion should read CW1 Limited d /b /a The Wine Bunker. Town Counsel asked if the Board granted their request would they waive their right to an appeal and Mr. Barclift indicated he would. la3 Board of Selectmen Minutes — October 16, 2012 — page 4 A motion by Schubert seconded by Tafoya that the Board of Selectmen close the hearing on the possible modification, suspension or revocation of the Retail Packalze Goods Store License to Expose, Keep for Sale and to Sell All Kinds of Alcoholic Beverages Not to be Drunk on the Premises for Peter J. Donovan d /b /a The Wine Bunker, 1 General Way, for violating GL Chapter 138, Section 34 for the sale or delivery of alcoholic beverages to a person under 21 years of age was approved by a vote of 3 -0 -0_ A motion by Schubert seconded by Tafoya that the Board of Selectmen find Peter J. Donovan d /b /a The Wine Bunker, 1 General Way, in violation of MGL Chapter 138, Section 34 for the sale or delivery of alcoholic beverages to a person under 21 years of age on September 26, 2012 was approved by a vote of 3 -0 -0. A motion by Schubert seconded by Tafoya that CW1 LTD currently d/b /a The Wine Bunker and formerly Peter J. Donovan d /b /a The Wine Bunker, 1 General Way be penalized with a three day suspension for violation of MGL Chapter 138, Section 34 for the sale or delivery of alcoholic beverages to a person under 21 years of age on September 26, 2012 was approved by a vote of 3 -0 -0. A_mot_ion by Schubert seconded by Tafoya that the three day suspension for CWl LTD d /b /a The Wine Bunker, 1 General Way take place on October 21, 22 and 23, 2012; that the license be surrendered to the Officer in CharjZe at the Readiniz Police Department not later than 9 AM the first day of the suspension, to be returned to the licensee by 9 AM the day following the suspension; and that a placard be placed on the premises during the period of suspension indicating the business is "unable to sell liquor due to a suspension of the liquor license for sale of liquor to an underage person ", and that CW1 LTD reimburse the Town of Reading for Constable and advertisinI4 fees and this decision, including the designation of the dates of suspension, was rendered on the basis of Brett Barclift's waiver of appeal and was approved by a vote of 3 -0 -0.. Hearing — Liquor License Infraction — Sam's Bistro — The Secretary read the hearing notice. Town Counsel swore in the Police Officers and owner of Sam's Bistro. Sgt. Detective Mark Segalla incorporated the procedure and guidelines into the record. He noted that Denise Furlong sold to the underage operative. Mike Palmer, owner of Sam's Bistro, noted that the Manager called him the night it happened. He noted they have strict practices, i.e. early last call, no drinks if the customer is not eating. He has owned and operated five restaurants and never had an issue. The employee who sold to the underage operative is in "limbo." He is not sure what he will do with her. He is requesting a warning because he has a lot of private events going on. Town Counsel asked if he is disputing any of the facts and Mr. Palmer indicated he is not and signed the stipulations. He noted that he recently took on a new payroll company and they are designing an employee handbook. 7,/,' `/ Board of Selectmen Minutes — October 16, 2012 — page 5 Richard Schubert noted that the Board tried to communicate importance last year when we had five violations and they all received a three day suspension. Town Counsel asked Mr. Palmer if he waived his right to an appeal and he indicated he did. He noted he will stay open, just not serve alcohol. A motion by Schubert seconded by Tafoya that the Board of Selectmen close the hearing on the possible modification, suspension or revocation of the Restaurant License to Expose, Keep for Sale and to Sell All Kinds of Alcoholic Beverages to be Drunk on the Premises for Bistro Concepts, Inc. d /b /a Sam's Bistro, 107 Main Street, for violating GL Chapter 138, Section 34 for the sale or delivery of alcoholic beverages to a person under 21 years of age was approved by a vote of 3 -0 -0. A motion by Tafoya seconded by Schubert that the Board of Selectmen find Bistro Concepts, Inc. d /b /a Sam's Bistro, 107 Main Street, in violation of MGL Chapter 138, Section 34 for the sale or delivery of alcoholic beverages to a person under 21 _years of age on September 26, 2012 was approved by a vote of 3 -0 -0. A motion by Schubert seconded by Tafoya that Bistro Concepts, Inc. d /b /a Sam's Bistro, 107 Main Street be penalized with a three day suspension for violation of MGL Chapter 138, Section 34 for the sale or delivery of alcoholic beverages to a person under 21 years of age on September 26, 2012 was approved by a vote of 3 -0 -0. A motion by Schubert seconded by Tafoya that the three day suspension for Bistro Concepts, Inc. d /b /a Sam's Bistro, 107 Main Street take place on October 22, 23 and 24,2012; that the license be surrendered to the office of the Town Manager not later than 9 AM the first day of the suspension, to be returned to the licensee by 9 AM the day following the suspension; and that a placard be placed on the premises during the period of suspension indicating the business is "unable to sell liquor due to a suspension of the liquor license for sale of liquor to an underage person ", and that Bistro Concepts, Inc. reimburse the Town of Reading for Constable and advertising fees and this decision, including the designation of the dates of suspension, was rendered on the basis of Michael Palmer's waiver of appeal and was approved by a vote of 3 -0 -0_ Town Manager Search Process — Human Resource Administrator Carol Roberts and Dick Kobayashi from the Collins Center were present. Carol Roberts noted that Town Counsel Gary Brackett is reviewing the contract. Mr. Kobayashi noted that he has been with the Collins Center almost since its inception. Prior to that he was a senior person in a national firm called Bennett Associates. He works with a colleague at the Collins Center and he has done approximately 25 searches since 2008. He is here to help guide the process. The Screening Committee decides who the Selectmen will interview — unranked. Board of Selectmen Minutes — October 16, 2012 — page 6 Profile - For the profile he will interview each Selectman and then meet with Department Heads, one on one. If land is a big issue it would be helpful to talk to CPDC or the ZBA. The Board may want to include town meeting members and /or the Town Moderator. The Selectmen could also have an "open mike" for public comments and relay any comments to him. He noted that sometimes it helps to talk to Town Counsel also. Two weeks after the interviews he will have the draft profile for the Board of Selectmen to vote on. Ben Tafoya suggested doing public input on the draft profile. It was decided that the following people would be interviewed for input on the profile: all of the Selectmen, all of the Department Heads, the Superintendent of Schools, the Chairman of the Finance Committee, Town Moderator, and Town Counsel, Screening Committee — Mr. Kobayashi noted that there is a need to provide for confidential interviews so there should be no full boards. It is okay to have two Selectmen. He noted that he will check references and will give the Screening Committee all of the qualified applicants. After much discussion it was decided that the Screening Committee would consist of two Selectmen, the Superintendent of Schools, a representative from the Finance Committee, two members of the public at large, and one Department Head. Ben Tafoya suggested soliciting Boards, Committees and Commissions members. He also noted that it would be nice if one member of the public is a human resource specialist. Mr. Kobayashi indicated he will take a look at the policy and give comments on it. Ben Tafoya asked how many candidates the Board of Selectmen will interview and Mr. Kobayashi indicated usually three to five but there is no quota. Mr. Kobayashi indicated he would like to advertise from Thanksgiving to Christmas and have applicants come in to be interviewed by mid - January. Approval of Minutes A motion by Tafova seconded by Schubert to approve the minutes of September 25, 2012 as amended was approved by a vote of 3 -0 -0. A motion by Tafoya seconded by Schubert to approve the minutes of October 2, 2012 was approved by a vote of 3 -0 -0. A motion by Tafoya seconded by Schubert to adiourn the meeting at 9:20 PM was approved by a vote of 3 -0 -0. Respectfully submitted, Secretary .I a, G Board of Selectmen Meeting October 23, 2012 For ease of archiving, the order that items appear in these minutes reflects the order in which the items appeared on the agenda for that meeting, and are not necessarily the order in which any item was taken up by the Board. The meeting convened at 7:00 PM in the Selectmen's Meeting Room, 16 Lowell Street, Reading, Massachusetts. Present were Vice Chairman Ben Tafoya, Secretary Richard Schubert and Selectman James Bonazoli, Town Manager Peter Hechenbleikner, Assistant Town Manager /Finance Director Bob LeLacheur, Office Manager Paula Schena and the following list of interested parties: Ralph Colorusso, Fred McGrane, Bob Quinn, Bob Nordstrand, Mark Cardono, Roberta Sullivan, Robyn Parker, Michael Rosati, Lori Doughty, and Jean Neary. Absent were Chairman Stephen Goldy and Selectman John Arena. Reports and Comments Selectmen's Liaison Reports and Comments — Richard Schubert wished a happy birthday and anniversary to those who are celebrating today. Public Comment — A resident from 152 Walnut Street spoke regarding the easement. He noted that the 80 year old homeowner signed the document granting the easement and all of the neighbors present are in favor of the easement. Petra Conboy of 35 Warren Avenue noted that she is a former member of the ad hoc Committee on Amplified Sound. She is curious as to the reason behind the Board of Selectmen's latest decision on flag football. She noted the policy states that "it is not intended for recurring events and the intent is to afford consideration to the neighbors." Ms. Conboy noted the neighbors were opposed so she would like to know when the Selectmen would not approve the use of amplified sound. James Bonazoli responded that what she read is guidance to the Recreation Committee and any variation goes to the Selectmen. When this Board looked at the application for Saturday from 4:00 to 8:00 PM the Board approved it. He noted that the concern was the overuse of the field in the fall time. Petra Conboy asked once again when a permit would not be issued and James Bonazoli noted that the Selectmen have to take each one case by case. The Board can't say broadly that no case will be approved. Kate Kaminer, former ad hoc Amplified Sound Committee member and member of the Recreation Committee, noted that the Board of Selectmen approved a policy in April 2012 on a 5 -0 -0 vote. She noted the subcommittee put a lot of work into creating the policy and all the Selectmen approved it but went against it on the first test. X61 Board of Selectmen Minutes — October 23, 2012 — page 2 Ben Tafoya noted that it is a learning experience for the Board and also noted that her input would have been helpful during or before the hearing. Town Manager's Report — The Town Manager gave the following report: Administrative matters ♦ Volunteers still needed — for the Bylaw Committee; Finance Committee (2); Trails Committee; Historical Commission; West Street Historic District Commission; and Zoning Board of Appeals. ♦ Absentee Ballot applications are being accepted now until noon on November 5th Absentee Ballots are now available at the Town Clerk's office ♦ In your packet is a 2 page Election Day policy from the Town Clerk that addresses issues such as photography at the polling place, and firearms carried by off duty police officers, both issues that have come up recently. ♦ A petition for acceptance of Roma Lane has been received — for April ATM. ♦ I have included in your packet an email from MASS DOT regarding Routes 128/93. ♦ Walkable Reading has provided some information to the Board of Selectmen regarding the Mass in Motion program. Community Services ♦ Veterans Day will be observed on Sunday, November 11 at 11 AM on the common. A breakfast for veterans will be served at the Senior Center from 9:30 to 10:30 AM. ♦ 504 vaccinations against Influenza have been given as of today, October 23, Numbers from 2 of the 3 public clinics offered by the Reading Health Division were: • 222 flu vaccinations given at Killam School Clinic on 10/3. • 176 flu vaccinations given at Town Hall Clinic on 10/22. The last public clinic being offered by the Reading Health Division will be this Saturday, October 27 from 9:00 — 11 AM at the Coolidge Middle School in the cafeteria. FinanrP • Medex renewal rates. Library ♦ The Town has learned that the State grant for the Reading Public Library has been approved, so the Town can now go forward and secure the local share of the funding (Proposition 2 '/z debt exclusion) and then proceed with construction. Public Safety • Police Department Recertification. Public Works • Construction news from DPW: • An overlay of West Street has been done, improving the wearing surface where the water trench was dug several years ago. • Main Street between Washington Street and the RR tracks will be milled and overlaid within the next couple of weeks — night time work. Board of Selectmen Minutes — October 23, 2012 — paw Irving and Boswell Streets reconstruction will not be done this year — the preliminary work of lowering structures will have to be reversed for the winter. • Poets Corner sewer repair. • The Howard Street Curb and Sidewalk; Bancroft Avenue and Highland Street curb and sidewalk; Mineral Street bridge pole relocation. ♦ MWRA water line boring. ♦ Curbside leaf collection and hours of compost center. Bob LeLacheur noted that out of a $10 million health budget, $1.5 million is for Medex and the rates are down. We will save approximately $200,000. Police Chief James Cormier was present. He noted that the Police Department received their recertification. They met 151 standards. He gave special thanks to Sgt. Detective Mark Segalla, Sgt. Abate, and Police Officer Christina Almadora for their hard work. Proclamations /Certificates of Appreciation Girl Scout Silver Awards - A motion by Schubert seconded by Bonazoli that the Board of Selectmen approve the Certificate of Appreciation for Laura White's Girl Scout Gold Award proiect was approved by a vote of 3 -0 -0. A motion by Schubert seconded by Bonazoli that the Board of Selectmen approve the Certificate of Appreciation for Amelia Collymore's Girl Scout Gold Award proiect was approved by a vote of 3 -0 -0. A _motion by Schubert seconded by Bonazoli that the Board of Selectmen approve the Certificate of Appreciation for Christina Brzezenski's Girl Scout Gold Award project was approved by a vote of 3 -0 -0. A_motion by Schubert seconded by Bonazoli that the Board of Selectmen approve the Certificate of Appreciation for Jessica Strack's Girl Scout Gold Award proiect was approved by a vote of 3 -0 -0. A_ motion _by Schubert seconded by Bonazoli that the Board of Selectmen approve the Certificate of Appreciation for Tessa Senders' Girl Scout Gold Award proiect was approved by a vote of 3 -0 -0. Boy Scout Eagle Scout Award — A motion by Bonazoli seconded by Schubert that the Board of Selectmen approve the Certificate of Appreciation for David Scott Graham's Eal4le Scout proiect was approved by a vote of 3 -0 -0. Personnel and Appointments Conservation Commission — A motion by Bonazoli seconded by Schubert that the Board of Selectmen place the following name into nomination for one position on the Conservation Commission with a term expiring June 30, 2015: Will Finch was approved by a vote of 3 -0 -0 and Mr. Finch was appointed. '7 b-3- Board of Selectmen Minutes — October 23, 2012 — page _4 Discussion /Action Items Tax Classification Preview — Victor Santaniello was present. He is our shared Appraiser with Wakefield. He handed out a spreadsheet showing the impact of splitting the tax rate. Ben Tafoya indicated that he will want to see last years spreadsheet for the hearing along with the history of the rate and he wants to see the distribution of commercial values. Mr. Santaniello noted that he will go into detail on everything the Board needs to vote on. He indicated that the presentation he gives is available on the Town of Wakefield's website. The Town Manager asked how the conversion and inspections are going and Mr. Santaniello indicated the values have been patched from the CAMA System to the new system. He expects to produce values within the next week. Patriot Properties is available to do inspections and he will manage that. Bob LeLacheur noted that he me met with Steve Maio last week and he knows that Victor is not at the Wakefield Town Hall as often but the arrangement is working out fine. Hearing — Change of Manager — Longhorn Steakhouse #5325 — Manager Gary Cannon was present. The Town Manager noted that the application has been reviewed by all departments and everything is fine. Mr. Cannon indicated that he has been in the restaurant business since 1998. Ben Tafoya reminded Mr. Cannon that compliance checks are done and asked him to be vigilant. Mr. Canon noted that they don't get much of a bar scene because they are a family restaurant and the corporate policy is to ID if under 30. A motion by Schubert seconded by Bonazoli that the Board of Selectmen close the hearing for the Change of Manager for the Longhorn Steakhouse 45325 was approved by a vote of 3 -0 -0. A motion by Schubert seconded by Bonazoli that the Board of Selectmen approve the change of Manager for the Longhorn Steakhouse #5325 from Leigh A. Bull to Gary Cannon was approved by a vote of 3 -0 -0. Approval of Local Action Units — Johnson Woods Affordable Housing — The Town Manager noted that the Board needs to approve the local action units for Johnson Woods. Attorney Brad Latham and Lottery Agent Judy Epstein were present. Attorney Brad Latham noted that 19 units have to be affordable units. He will submit the application to DHCD and then they will be added to the Town's inventory. Phase I has been approved already. Board of Selectmen Minutes — October 23, 2012 — page 5 Richard Schubert noted that this is a special permit and asked if the time frame is in perpetuity and if we reinforce that. Bob LeLacheur noted that it is in perpetuity and the deed will reinforce. Ben Tafoya asked if Phase 1 was done and Judy Epstein indicated it was not but some of the units have closed. She will go back to the original list and if everyone has moved on she will do a new wait list. Richard Schubert asked if she can share the lottery list with other developments and Ms. Epstein noted that each project is required to do some marketing and outreach. She will put it on the state and Town's website. A motion Schubert seconded by Bonazoli to approve the local action units for Johnson Woods, Phase II consisting of 19 affordable units was approved by a vote of 3 -0 -0. Hearing — Establishment of Town Manager Screening Committee - The Secretary read the hearing notice. Human Resource Administrator Carol Roberts was present. Ben Tafoya noted that the Board filled in the details last week and the composition of the committee consists of. two Selectmen, the Superintendent of Schools, one Finance Committee member, one Department Head and two public at large. James Bonazoli asked about the timeline for making a decision and it was decided to make the final decision at the end of February 2013 due to the upcoming election. The consensus of the Board was to appoint all members at once and for the full Board to make the appointments instead of the recommendation of the Volunteer Appointment Subcommittee. Finance Committee Chairman David Greenfield asked if the Selectmen are asking for names or name from the Finance Committee and it was suggested that the Finance Committee submit what they want because there are public seats open too. The Board decided to hold a meeting on November 14, 2012 to conduct interviews and to have all applicants present except for the Superintendent of Schools and Department Head. Carol Roberts noted that the Board has not discussed the new Town Manager's salary yet and it was noted that will be done after the candidate profile is established. A motion by Bonazoli seconded by Schubert to close the hearing establishing the ad hoc Town Manager's Screening Committee was approved by a vote of 3 -0 -0. Review /Action on Warrant Articles — The Town Manager noted that Article 8 is an easement and the map shows the proposed easement. A letter was received agreeing to certain conditions that are reasonable. �b� Board of Selectmen Minutes — October 23 2012 — page 6 The Town Manager noted that Article 3 is the Capital Improvement Plan and he is proposing moving the Birch Meadow pavilion out one year. A motion by Schubert seconded by Bonazoli to recommend the subject matter of Article 3 of the 2012 Subsequent Town Meeting Warrant was approved by a vote of 3 -0 -0. In Article 4 the $350,000 for downtown improvement design will be taken out. Bob LeLacheur noted that the schools will be asking for the modular money to be used for an expanded feasibility. A motion by Schubert seconded by Bonazoli to recommend the subiect matter of Article 4 of the 2012 Subsequent Town Meeting Warrant was approved by a vote of 3 -0 -0. Article 6 is to transfer Smart Growth money to the stabilization fund. A motion by Bonazoli seconded by Schubert to recommend the subject matter of Article 6 of the 2012 Subsequent Town Meeting Warrant was approved by a vote of 3 -0 -0. Article 7 is to put $50,000 in the sick leave buyback fund. A motion by Bonazoli seconded by Schubert to recommend the subject matter of Article 7 of the 2012 Subsequent Town Meeting Warrant was approved by a vote of 3 -0 -0. Article 8 is an easement. The Town Manager noted that the map shows the proposed easement and a letter has been received agreeing to certain conditions that are reasonable. A motion by Schubert seconded by Bonazoli to recommend the subiect matter of Article 8 of the 2012 Subsequent Town Meeting Warrant was approved by a vote of 3 -0 -0. Article 9 is to authorize debt for sewer inflow and infiltration. A motion by Bonazoli seconded by Schubert to recommend the subject matter of Article 9 of the 2012 Subsequent Town Meeting Warrant was approved by a vote of 3 -0 -0. A motion by Bonazoli seconded by Schubert to recommend the subiect matter of Article 11 of the 2012 Subsequent Town Meeting Warrant was approved by a vote of 3 -0 -0. Article 12 will prohibit the collection of rubbish between 9:00 p.m. and 6:30 a.m. within 100 yards of commercial zoned districts. A motion by Bonazoli seconded by Schubert to recommend the subiect matter of Article 12 of the 2012 Subsequent Town Meeting Warrant was approved by a vote of 3 -0 -0. The Bylaw Committee met last week and recommend some changes to Article 13. The Bylaw Committee focused on the Historical Commission comments. A motion by Bonazoli seconded by Schubert to recommend the subiect matter of Article 13 of the 2012 Subsequent Town Meeting Warrant was approved by a vote of 3 -0 -0 failed by a vote of 1 -2 -0 with Tafoya and Schubert opposed. Article 14 restores noncriminal disposition and establishes fines for the Conservation Commission. James Bonazoli noted that the fines are for something that hasn't been Board of Selectmen Minutes — October 23, 2012 — page 7 approved. He doesn't feel the Conservation Commission has complied with the Board of Selectmen wishes because they still have overwhelming regulations in the state. Hearing — Discontinuance of Portions of Jacob Way and Alteration of Jacob Wad South Street — The Secretary read the hearing notice. The Town Manager noted this establishes in the right -of -way what has been done on the ground. Town Engineer George Zambouras noted that the intersection of Jacob Way has been altered so we will discontinue the original and transfer it to Pulte. Pulte will deed 5 feet to the Town and discontinue a portion of the roadway; create the alteration of Jacob Way and add a portion to South Street. Paul McCarthy of 287 South Street noted that he couldn't figure out the language so he came to see what was being done. A motion by Schubert seconded by Bonazoli that the Board of Selectmen close the hearing on Discontinuance of a portion of Jacob Way and alteration of Jacob Way and South Street was approved by a vote of 3 -0 -0. Jacob Way Discontinuance A motion by Bonazoli seconded by Schubert that the Board of Selectmen, having determined and adjudged that common convenience and necessity of portions of the town way know as Jacob Way, in the location hereinafter described, is no longer necessary, and heard all persons present who desired to be heard, we have and do hereby discontinue portions of the town way for use of the town substantially in the locations along the northerly side line, of the town way known as Jacob Way. Said area is identified as Parcel 7 on said plan, the boundaries and measurements of said portion of the town way to be discontinued are as follows: Beginning at a granite monument to be set which is located on the north line of the relocated Jacob Way, a public, variable width right of way which is also the north west terminus of Jacob Way, as relocated; thence N 81 104'28" E a distance of 476.02; thence 159.29' along a curve turning to the left with a radius of 280.00'; thence N 48 128'45" E a distance of 163.99'; thence 29.19' along a curve turning to the left with a radius of 280.00'; thence 57.68' along a curve turning to the right with a radius of 250.00`; thence S 48 120'26" W a distance of 134.38' to a granite monument to be set; thence 162.82' along a curve turning to the right with a radius of 285.00' to a granite monument to be set; thence S 81 °04'28" W a distance of 445.86' to a granite monument to be set; thence 31.76' along a curve turning to the right with a radius of 100.00' to a granite monument to be set which is located at the north west terminus of Jacob Way; obi Board of Selectmen Minutes — October 23, 2012 — page 8 which is the point of beginning, having an area of approximately 4,100 square feet, 0.09 acres. including portions of the land described in a deed of Reading Property Holdings LLC to Pulte Homes of New England LLC dated February 11, 2011 recorded with the Middlesex South Registry of Deeds in Book 56455, Page 160. For further identification of this description and location reference is hereby made to a plan entitled "Alteration of Jacob Way and South Street" prepared by Marchionda & Associates, L.P. of Stoneham, MA, for the Town of Reading, dated October 23, 2012 and the plan entitled "Modified Subdivision Plan of Land & Jacob Way/South Street Alteration Plan Reading Woods in Reading, MA" prepared For Pulte Homes of New England, LLC, 115 Flanders Road, Westboro, MA 01581, dated September 20, 2011 and recorded with the Middlesex South Registry of Deeds as Plan No. 327 of 2012. The motion was approved by a vote of 3 -0 -0. Jacob Way Alteration A motion by Bonazoli seconded by Schubert that the Board of Selectmen, having determined and adjudged that common convenience and necessity require that a town way know as Jacob Way be altered, in the location hereinafter described, and heard all persons present who desired to be heard, we have and do hereby alter the town ways known as Jacob Way for use of the town. Said alteration is identified as Parcels 2_, 3 and 6 on said plan, the boundaries and measurements of said town way as so altered are as follows: Beginning at a granite monument to be set which is located on south line of the relocated South Street, a public, variable width right of way which is also the north east terminus of Jacob Way, as relocated; thence S 24 °50'44" W a distance of 85.36'; thence 102.52' along a curve turning to the right with a radius of 250.00'; thence S 48 °20'26" W a distance of 134.38' to a granite monument to be set; thence 162.82' along a curve turning to the right with a radius of 285.00' to a granite monument to be set; thence S 81 °04'28" W a distance of 445.86' to a granite monument to be set; thence 31.76' along a curve turning to the right with a radius of 100.00' to a granite monument to be set which is located at the north west terminus of Jacob Way; thence S 03 °19'02" E a distance of 45.22' to a granite monument to be set which is located at the south west terminus of Jacob Way, as relocated; thence N 81 °04'28" E a distance of 610.87' to a granite monument to be set which is located on the north line of State Highway Route 128 also known as Interstate Highway Route I -95; thence along the north line of said highway 209.82' along a curve turning to the right with a radius of 375.00'; �6 � Board of Selectmen Minutes — October 23, 2012 — page 9 thence N 33 026'28" E a distance of 193.93' to a granite monument to be set on the south line of South Street at the south east terminus of Jacob Way, as relocated; thence along the south line of South Street N 56 133'32" W a distance of 58.96' to a granite monument to be set; which is the point of beginning, having an area of approximately 43,163 square feet, 0.99 acres. including portions of the land described in a deed of Reading Property Holdings LLC to Pulte Homes of New England LLC dated February 11, 2011 recorded with the Middlesex South Registry of Deeds in Book 56455, Page 160. For further identification of this description and location reference is hereby made to a plan entitled "Alteration of Jacob Way and South Street" prepared by Marchionda & Associates, L.P. of Stoneham, MA, for the Town of Reading, dated October 23, 2012 and the plan entitled "Modified Subdivision Plan of Land & Jacob Way /South Street Alteration Plan Reading Woods in Reading, MA" prepared For Pulte Homes of New England, LLC, 115 Flanders Road, Westboro, MA 01581, dated September 20, 2011 and recorded with the Middlesex South Registry of Deeds as Plan No. 327 of 2012. The motion was approved by a vote of 3 -0 -0. South Street Alteration A motion by Bonazoli seconded by Schubert that the Board of Selectmen, having determined and adjudged that common convenience and necessity require that a town way know as South Street be altered, in the location hereinafter described, and heard all persons present who desired to be heard, we have and do hereby alter the town ways known as South Street for use of the town. Said alteration is identified as Parcels 4 and 5 on said plan, the boundaries and measurements of said town way as so altered are as follows: Beginning at a point located on south line of South Street, a public, variable width right of way and the east line of land now or formerly of Murphy; thence along land now or formerly of Murphy S 08 °47'52" E a distance of 5.17' to a granite monument to be set; thence N 80 144'14" E a distance of 68.49' to a granite monument to be set; thence 47.22' along a curve turning to the right with a radius of 75.00' to a granite monument to be set; thence 46.10' along a curve turning to the right with a radius of 30.00' to a granite monument to be set; thence S 56 133'32" E a distance of 58.96' to a granite monument to be set which is located on the south line of Jacob Way, a public, variable width right of way; thence along the south line of Jacob Way the following two courses: N 33 °26'28" E a distance of 120.95' to a granite monument to be set; 34.68' along a curve turning to the right with a radius of 40.00' to a point which is located at the south line of South Street; thence along South Street the following three courses: '? L9 Board of Selectmen Minutes — October 23, 2012 — page 10 S 83 107'18" W a distance of 128.341; S 06 152'42" E a distance of 7.66'; S 81 °12'08" W a distance of 147.66' to the point of beginning; having an area of approximately 9,409 square feet, 0.22 acres. including portions of the land described in a deed.of Reading Property Holdings LLC to Pulte Homes of New England LLC dated February 11, 2011 recorded with the Middlesex South Registry of Deeds in Book 56455, Page 160. For further identification of this description and location reference is hereby made to a plan entitled "Alteration of Jacob Way and South Street" prepared by Marchionda & Associates, L.P. of Stoneham, MA, for the Town of Reading, dated October 23, 2012 and the plan entitled "Modified Subdivision Plan of Land & Jacob Way /South Street Alteration Plan Reading Woods in Reading, MA" prepared For Pulte Homes of New England, LLC, 115 Flanders Road, Westboro, MA 01581, dated September 20, 2011 and recorded with the Middlesex South Registry of Deeds as Plan No. 327 of 2012. The motion was approved by a vote of 3 -0 -0. Approval of Minutes A motion by Schubert seconded by Bonazoli that the Board of Selectmen approve the minutes of October 9, 2012 as amended was approved by a vote of 3 -0 -0. A motion by Schubert seconded by Bonazoli that the Board of Selectmen adjourn the meeting at 10:00 p.m. was approved by a vote of 3 -0 -0. Respectfully submitted, Secretary ,-*0 LAC 2012 22 AM rJ= 16 October 16, 2012 VIA FIRST CLASS MAIL Mr. Peter Hechenbleikner Town Manager Town of Reading Town Hall 16 Lowell St. Reading, MA 01867 Re: Acceptance of Roma Lane as a Public WU Dear Mr. Hechenbleikner: We are residents of Roma Lane in Sanborn Village. We were surprised to learn, in connection with street repairs recently made in our neighborhood, that Roma Lane is designated as a private way, and therefore is not eligible for the same maintenance and repairs as public ways. It is our understanding, through discussions with the Reading Engineering Office, that while it was always contemplated that Roma Lane would be a public way, the developer never formally submitted a request to the town that it be accepted as a public way. We are hereby requesting that Roma Lane be accepted by the town as a public way. To the extent that any improvements are necessary to complete the process, we request that you apply any funds from the developer's bond to do so. Please let us know if there are any additional steps that we need to take in order to achieve this result. Thank you for your consideration. Name Name p Address Address ame Address 5540955v1 0ci-, \ Peter Hechenbleikner October 16, 2012 Page 2 Name ame 5540955v1 a C? ((owt-a (,Qfu Address S q (z C"w.C"- tc& VV r Address :7d &,, ,,k L Address Address 2-7— Address & I A Address ==/ - / Address 3-j/ D Address i � '�bw•� fie_ Address 2ava q a,2 °FI? Town of Reading 16 Lowell Street r Reading, VIA 01867 -2685 e39.rxcoae °¢P i FAX: (781) 942 -9071 Email townmanager @ci.reading.ma.us Website: www. readingma.gov October 24, 2012 Elsa Campbell LIP & HOP Programs Department of Housing and Community Development 100 Cambridge Street — Suite 300 Boston, MA 02114 Del ar Ms. Campbell, �vt ' TOWN MANAGER (781) 942 -9043 Pursuant to M.G.L 40B §§ 20 -23, the Town of Reading relinquishes the right of first refusal for the resale of 237 Salem Street, Unit 3 located at Maplewood Village. Sin rely, Peter I. Hechenbleikner Town Manager (6 lugDeval L. Patrick, Governor Timothy P Murray, Lt. Governor Richard A. Davey, Secretary & CEO Peter I. Hechenbleikner Town Manager Town of Reading 16 Lowell Street Reading, MA 01867 -2685 Dear Mr. Hechenbleikner: October 18, 2012 Thank you for your letter of September 27, 2012, concerning the West Street reconstruction project in Reading. I recognize that this project has the potential to improve conditions for all roadway users with better pavement and new sidewalks, as well as relieve congestion -and enhance overall mobility in the corridor. On August 17, 2012, President Obama announced the "We Can't Wait" initiative, requiring state DOTS to utilize certain federal appropriations earmarks by December 31, 2012, or risk redistribution of those funds to other states. MassDOT worked diligently to identify those projects associated with the earmark intent that could be obligated by the deadline. For projects that could not be made ready for obligation, MassDOT identified alternate projects that could be obligated and built with the funding. As part of MassDOT's commitment to its new mode shift initiative and GreenDOT policy, we made the decision in late September to direct all repurposed funds to regional transit authorities for selected state of good repair and enhancement projects. I regret that I am not able to offer any commitment of funding for this project at this time. As you note, the West Street project is currently in the Boston Region Metropolitan Planning Organization's (MPO) universe of potential Transportation hnprovement Program (TIP) projects and has been ranked accordingly. I recommend that the Town of Reading continue to work with the Boston Region MPO staff and MPO members to identify potential future sources of funding. In addition, I have asked the Director of our Highway Division's District 4 office to provide assistance as necessary in order to confirm the project's design status. If you have additional questions or comments, please contact David Mohler, Executive Director of the Office of Transportation Planning, at (857) 368 -8865. OZ I I Y'I*V I - AON Z101 Sincerely, Richard A. Davey Secretary and Chief Exuove Officer Ten Park Plaza, Suite 4160, Boston, MA 02116 Tel: 617- 973 -7000, TDD: 617- 973 -7306 Leading the Nation in Transportation Excellence www.mass.gov /massdot cc: David Mohler, MassDOT Planning Patricia Leavenworth, MassDOT Highway Division District 4 Karl Quackenbush, CTPS q &? ' October 29, 2012 Ms. Jane Burns Elder Human Services Administrator Reading Town Hall Reading, MA 01867 Dear Ms. Burns L 16 f I am writing to thank you for all the help I received from Dianne Luther in my preparation for a total knee replacement. I called Town Hall late in the summer to inquire about rehab facilities in the area. I met Dianne Luther at that time and she was a wonderful help to me. She came to my home several times to advise me on the process for selecting a rehab facility. She also assured me that the hospital would arrange to get me to the rehab facility and that rehab would arrange for my home care when I left the rehab unit. My experience was excellent. I have Dianne to thank for all her caring help. Prior to my initial call to Town Hall I did not know that Reading had a nurse advocate as part of the Elder Human Services. It is such a valuable asset to the residents of Reading. Because of the help I received my recovery was so much easier. She is such a caring professional. Sincerely, r, A�I� Janet Ricciardone 17 Pierce St. Reading, MA 01867 �, `J f ! &> N LAW OFFICE OF WILLIAM F. CROWLEY TEL. (781) 942 -2233 159 HAVEN STREET, SUITE 1 FAX (781) 942 -0292 READING, MASSACHUSETTS 01 867 October 30, 2012 Peter L Hechenbleikner, Town Manager 16 Lowell Street Reading, MA 01867 RE: Response to Hurricane Sandy Dear Mr. Hechenbleikner: We can all breathe a sigh of relief and say a prayer of thanks that the track of Hurricane Sandy wasn't 250 miles north of where it made landfall. Otherwise, our region could be suffering the unfortunate and tragic situation that the residents of New Jersey and New York are going through. While we didn't experience the level of destruction, what our area went through was frightening and dangerous. At times like these, we all should take note of the fact that many of our neighbors and friends were out in the storm as emergency responders, doing their best to protect us, our property and our communities. Our police officers, firefighters and emergency medical personnel are always there during natural disasters such as Hurricane Sandy, putting themselves in harm's way to keep us safe and respond to our emergency needs. If you asked any one of them, they'd say that they are just doing their job. But it is a job that most of us could not, or would not choose to do. I also want to take this opportunity to especially recognize the efforts of our Department of Public Works and the Reading Municipal Light Department, as well as others from various municipal departments and the contractors who were out during the hurricane. In the midst of the worst part of the storm a large tree was toppled in my neighborhood, blocking the entire street. Within minutes, a police cruiser was there securing the scene. Shortly thereafter, Mike deBrigard of the Department of Public Works arrived. After assessing the situation, Mike left to go to the next problem spot. Within a few hours, a crew was there to cut up the tree and clear the road. These men were working with chain saws amidst howling winds and driving rain, with the risk that other limbs and trees could come down, and also with the possibility that there may be live electrical wires in the debris. They made quick work of what seemed to me to be a big job and moved on. I was truly impressed with how quickly and efficiently this problem was handled. r+a 0 MI qe� That scenario was repeated countless times throughout our town, and in every city and town in our region. Our First Responders and emergency personnel worked tirelessly throughout the storm, and continue to do so to address remaining problems as well as the cleanup. We can sometimes take for granted the service that our municipal employees do for us. In times of danger, they answer the call. I wanted to let you know that I and my family truly appreciate the efforts of all who were on call during this storm. I ask that you pass this message of thanks to Police Chief Jim Cormier, Fire Chief Greg Burns, Director Jeff Zager and Mike deBrigard of the DPW, Vincent Cameron of RMLD, and everyone who put their own safety at risk to make sure that the residents of Reading were safe during the hurricane. A copy of this letter will be sent to our news services. To those who read it, I ask that each time you see a police officer, firefighter, emergency medical technician, DPW or RMLD worker, say "Thanks ", and please keep in mind what these people do for us every single day, not just during natural disasters or emergency situations. Gratefully yours, William F. Crowley ��Z 4mmystic ail, ELDER VICES Information - Advice - Solutions November 6, 2012 Mr. Peter Hechenbleikner Reading Town Hall 16 Lowell Street Reading, MA 01867 Dear Mr. Hechenbleikner, 70 ,,2 tray -8 Ki I: 22 Thank you for your continued support of Mystic Valley Elder Services. Enclosed is a detailed inventory and value of services delivered to Reading's older residents by Mystic Valley Elder Services during the past year. I believe that this accounting demonstrates in a concrete way how your Iocal contribution assists us in returning a substantial amount of direct support to Reading. Without Reading's assistance and that of the other seven participating cities and towns, Mystic Valley Elder Services would be unable to continue to provide the level of crucial supportive services currently available. We have enclosed an invoice in the amount of $5,593 for Reading's FY 2013 cash contribution. Payment of the invoice within thirty (30) days of receipt of this bill would be most helpful to us in meeting our FY 2013 fiscal and programmatic obligations. As you may know, Mystic Valley Elder Services is both the federally designated Area Agency on Aging as well as the state's designated Aging Service Access Point for the Town of Reading. We received these designations through an application process approved by the Commonwealth of Massachusetts' Executive Office of Elder Affairs. For next fiscal year (FY 2014), we are asking that you budget the same amount as this year's contribution of $5,593. Our goal is to raise the additional money we need to meet the increasing demand for services directly from private sources. However, your support is crucial to our ability to provide needed in home and community based services to area residents. I want to personally thank you for your community's continued support of MVES' programs and services through good and bad economic times. We will always be here for you and the residents of Reading who need help at home. If you have any questions concerning the enclosed bill or our service accounting, please feel free to call me or Sean Hubacz, Director of Finance at (781) 324 -7705. Enclosures CC: Jane Burns 300 Commercial Street, Suite 19 - Malden, MA 02148 - FAX (781) 324 -1369 - TTY/TTD (781) 321 -8880 (781) 324 -7705 - dvww.mves.org o 1 -800 -AGE INFO Serving the communities of Everett, Malden, Medford, Melrose, North Reading Reading Stoneham, and Wakefield since 1975. QW-t�ystieV ELDER SERVICES 112forniation a Advicz �.,.SWtl fans 3�9`) ClDmMeF -iO St.. #19, Wald -p. t, kO. 148 Fiscal Year 2012 Service Report: Reading In FY12 over 437 Reading residents used Mystic Valley's services valued at $1,996,462, of these 73 were eligible for Nursing Facility care while remaining at home. Mystic Valley Elder Services is a nonprofit organization, which has been helping people find practical solutions to long term care issues since 1975. Our goal is to help seniors, disabled adults and their family caregivers find the best available services that fit within family resources. We offer a wide range of services creatively designed to support the challenges of daily life and independent living. Some are free of charge, others are offered on a sliding fee scale or private pay basis. Information & Assistance: Resource consultants offer FREE advice and referrals from our extensive database of local, state and national resources. Assistance is available by telephone, email or a home visit by an experienced Care Manager. 373 Consumers served at a Cost of $4,677 Care Management & Home Care Services: A range of programs for seniors designed to provide assistance with activities of daily living (bathing, dressing, etc.) for those who wish to remain in their own homes. Include in -home assessment by a care manager, development of a care plan, and delivery of approved services. 234 Consumers served at a Cost of $1,748,959 Caregiver Support: Services may include an in -home assessment, caregiver training and education regarding such areas as memory loss, home safety, respite care and fall prevention. Provides useful resources; especially for working and long distance caregivers. 17 Consumers served at a Cost of $16,415 Transportation: Providing rides to medical appointments and adult day health centers. 1 Consumer served at a Cost of $154 Meals on Wheels: A mid -day meal and daily check in by a friendly driver for those over 60 who are homebound and unable to prepare their own food. 24,950 Meals served at a Cost of $155,230 Senior Dining Sites: Centers in 14 locations offer seniors an opportunity to meet and enjoy a nutritious lunch. Ethnic meals are available. 4,489 Meals served at a Cost of $45,622 Behavioral Health Services: Clinical Caseworker provides outreach and connects consumers to behavioral health services in home and community settings. The program provides assistance with coordination and payment of behavioral health services. 4 Consumers served at a Cost of $6,551 Minority Outreach: Services for non- and limited- English speakers include information and referral, translation of and assistance responding to important documents, health insurance information counseling, and English for Speakers of Other Languages (ESOL) classes. 0 Consumers served at a Cost of $0 SHINE Health Benefits Counseling: Trained counselors provide seniors with no -cost, confidential counseling and unbiased information regarding health insurance and prescription drug options. 216 Consumers served at a Cost of $8,160 Money Management Assistance: Trained volunteers provide assistance with bill paying, budgeting and banking tasks. A volunteer may also serve as a Representative Payee. 7 Consumers served at a Cost of $7,121 Volunteer Program: Dedicated volunteers augment the agency's capacity by sharing their expertise with a variety of professional and administrative functions, providing bill paying assistance to elders, counseling Medicare and MassHealth recipients, staffing congregate meal sites and /or food pantries, and serving as literacy tutors in area elementary schools. 12 Volunteers performing 1,098 hours of service Legal Assistance: No -cost legal assistance and education on issues such as public benefits, landlord tenant disputes and loss of independence. 12 Consumers served at a Cost of $2,475 �Avwniiwsa� ,:�2,-