No preview available
HomeMy WebLinkAbout2012-06-19 Board of Selectmen HandoutDRAFT MOTIONS BOARD OF SELECTMEN MEETING JUNE 19, 2012 Goldy, Tafoya, Schubert, Arena, Bonazoli Hechenbleikner 4b) Move that the Board of Selectmen confirm the Volunteer Appointment Subcommittee's recommendations to the Board of Selectmen for the appointment and /or reappointment of the following members to various Boards, Committees and Commissions for terms beginning July 1, 2012 as listed below: Position Al2pointment Term ending Animal Control Appeals Com. James Bonazoli 6 -30 -15 Audit Committee Stephen Herrick 6 -30 -15 Board of Appeals Robert Redfern 6 -30 -15 David Traniello 6 -30 -15 Kathleen Hackett 6 -30 -14 Board of Appeals (Associate) John Miles 6 -30 -14 Board of Cemetery Trustees Mary Vincent 6 -30 -15 William Brown 6 -30 -15 Board of Health Barbara Meade 6 -30 -15 Board of Registrars Gloria Hulse 6 -30 -15 Celebrations Committee Kurt Habel 6 -30 -15 Climate Advisory Committee Ray Porter 6 -30 -15 Joan Boegel 6 -30 -15 Climate Adv. Com. (Associates) Michele Benson 6 -30 -13 Gina Snyder 6 -30 -13 Laurie Ann Sylvia 6 -30 -13 Commissioners of Trust Funds Neil Cohen 6 -30 -15 CPDC Jeffrey Hansen 6 -30 -15 CPDC (Associate) George Katsoufis 6 -30 -13 Conservation Commission Barbara Stewart 6 -30 -15 Brian Sullivan 6 -30 -15 Brian Tucker 6 -30 -15 Constable Thomas Freeman 6 -30 -15 Council on Aging Margaret Havey 6 -30 -15 Erica Lynne Deane 6 -30 -15 Thomas Procopio 6 -30 -15 Prabha Sankaran 6 -30 -15 Cultural Council Lynne Cassinari 6 -30 -15 Nancy Snow 6 -30 -15 Jacalyn Wallace 6 -30 -13 *Eileen Collins 6 -30 -14 ( *to be interviewed by VASC immediately prior to the Board of Selectmen meeting) Economic Development Comm. George Rio 6 -30 -15 EDC (Associates) Camille Anthony 6 -30 -13 John Russell 6 -30 -13 Maria Higgins 6 -30 -13 Karl Weld 6 -30 -13 Michelle Ferullo 6 -30 -13 Fall Street Faire Committee Stephen Goldy 6 -30 -15 *Sheila Mulroy 6 -30 -13 (to be interviewed by Board of Selectmen Fall Street Faire Committee (Associate) Denise Benard 6 -30 -13 Historical Commission Sharlene Reynolds Santo 6 -30 -15 6 -30 -15 Historical Commission (Associate) Nancy Kohl 6 -30 -13 Virginia Adams 6 -30 -13 Housing Authority Mary Connors 6 -30 -17 Human Relation Adv. Com Monique Pillow Gnanarantnam 6 -30 -15 Prabha Sankaran 6 -30 -15 Jacalyn Wallace 6 -30 -13 HRAC (Associate) Robin Decker 6 -30 -13 0 RCTV Board of Directors Kevin Walsh 6 -30 -15 Recreation Committee Eric Hughes 6 -30 -15 Mary Ellen Stolecki 6 -30 -15 Nancy Linn Swain 6 -30 -15 Recreation Committee (Associate) Joseph Rossetti 6 -30 -13 Town Forest Committee Richard Wetzler 6 -30 -15 Terrence Selle 6 -30 -15 Town Forest Committee (Assoc.) Louis DeBrigard 6 -30 -13 Tom Gardner 6 -30 -13 Trails Committee Tom Gardiner 6 -30 -15 6 -30 -15 Trails Committee (Associate) John Parsons 6 -30 -13 VASC 6 -30 -13 6 -30 -13 West Street Historic District Commission Priscilla Poehler 6 -30 -15 Virginia Adams 6 -30 -15 6 -30 -14 West St. Hist. Dist. Comm (Associate) Ilene Bornstein 6 -30 -13 5d) Move that the Board of Selectmen approve the amendments to the Town Manager's contract as presented. 5e) Move that the Board of Selectmen establish the Town Manager's salary for FY2013 at $ 5g) Move that the Board of Selectmen authorize the Town Manager to negotiate the sale of two 3700 +/- square foot "assemblage" parcels at the intersection of Pearl Street and Audubon Road shown as parcels 1 and 2 on a map entitled "Proposed ANR Plan Pearl Street" by the Town of Reading Massachusetts Department of Public Works dated November 1, 2011, subject to the following minimum bid price and conditions: ♦ Minimum Bid price - $7400 each; ♦ Sold only to an abutter; ♦ Negotiated sale with each abutter; ♦ Closing — 60 days, subject to extension by the Town of good cause; ♦ Offered in "as is" condition; ♦ Subject to noted utility easement; ♦ Parcel to be re- deeded to be attached to primary parcel, at the expense of the buyer; ♦ Buyer pays all closing costs and real estate transfer tax, except Town's legal costs. Move that the Board of Selectmen authorize the Town Manager to arrange for the bid for sale pursuant to Chapter 30b regulations, the sale of one 17,800 + /- square foot parcel at the intersection of Pearl Street and Audubon Road shown as parcel 3 on a map entitled "Proposed ANR Plan Pearl Street" by the Town of Reading Massachusetts Department of Public Works dated November 1, 2011, subject to the following minimum bid price and conditions: ♦ Minimum Bid price - $200,000; ♦ Closing — 90 days, subject to extension by the Town of good cause; ♦ Offered in "as is" condition; ♦ Subject to noted utility easement; ♦ Use restricted to one single family home and appurtenant structures , with no further subdivision of the parcel; ♦ Use will exclude application of the parcel as a 40B development; ♦ Driveway access only from Audubon Road; ♦ Buyer pays all closing costs and real estate transfer tax, except Town's legal costs. Move that the Board of Selectmen authorize the Town Manager to arrange for the bid for sale pursuant to Chapter 30b regulations, the sale of one +/- 31,614 square foot parcel of land on Lothrop Road known as plat 9 lot 3 on the Town of Reading Assessor's map, subject to the following minimum bid price and conditions: ♦ Minimum Bid price - $250,000; ♦ Closing — 90 days, subject to extension by the Town of good cause; ♦ Offered in "as is" condition; ♦ Use restricted to one single family home and appurtenant structures, with no further subdivision of the parcel; ♦ Use will exclude application of the parcel as a 40B development; ♦ Buyer pays all closing costs and real estate transfer tax, except Town's legal costs 5j) Move that the Board of Selectmen approve a variance for the Town of Reading driveway regulations to permit a curb cut width of 29 feet at 51 Edgemont Avenue. 6a) Move that the Board of Selectmen approve the minutes of April 24, 2012 as amended. 6b) Move that the Board of Selectmen approve the minutes of May 8, 2012 as amended. 8a) Move that the Board of Selectmen approve the Executive Session minutes of April 24, 2012. JA RS SG BT JB Move that the Board of Selectmen adjourn the meeting at p.m. TOWN MANAGER'S REPORT Tuesday, June 19, 2012 Administrative matters ♦ Friends and Family Day June 16 — 11 to 3. ♦ Vacancy on RMLB — ♦ RFSF — September 9 ♦ We are in need of money to complete the conversion of our holiday light display (expanded by 6 trees) to LED lights. We need 500+ strings of lights at an average of $11 per string. Donations can be made to the Town of Reading with a note that they are for "Holiday lights" ♦ House bill regarding water and sewer easements. Community Services ♦ Healthy Communities presentation. ♦ FREE Clinic - Tetanus/Whooping Cough vaccine — FOR RESIDENTS 65+ - Senior Center- Great Room - Tuesday June 26, 2012 4:00pm — 6:00pm ♦ On -line surveys at www.readingma.gov — Housing, Town Forest, Open Space and Recreation ♦ Violation letters to licensees who are in violation of sign bylaws will go out this week, giving licensees about six months to correct violations prior to this affecting their re- licensing this fall ♦ Everbridge call re: heat concerns from Reading Elder /Human Services Finance ♦ We have met with officials from Wakefield about contracting for the services of a "Head Appraiser" for the next 18 months, and we are drafting an Interlocal Services Agreement to cover that time, with a review of the process in December 2012, after the Patriot Properties conversion and setting of the tax rate. We would expect to have that agreement ready for Board of Selectmen action on 7 -10 -12 Public Safety ■ RCASA event on June 6 for 9, 10, and 11 grade students and parents. Public Works Street Paving Pearl Street, Belmont Street, Wilson, Track, Norman, and California ♦ William, Kieran, Susan, Sandra, Joseph ♦ Microseal —Washington, Lowell, Hopkins, Charles Upper Lowell Street and Causeway Road Utilities ■ Haverhill Street water main replacement 6/19/2012 1 (00 6/19/2012 TOWN MANAGER'S REPORT Tuesday, June 19, 2012 • Howard Street water main • "Poet's Corner" sewer main ■ Lewis Street Sewer main 2 �M- Page 1 of 1 Hechenbleikner, Peter From: Barnes, Lauren (HOU) [Lauren. Barnes @mahouse.gov] Sent: Tuesday, June 19, 2012 4:11 PM To: Hechenbleikner, Peter Cc: Jones, Bradley - Rep. (HOU); Weeks, Nicole (HOU) Subject: Public Hearing - Reading easement legislation Attachments: H. 4170 - Reading Easement.pdf Good afternoon, Representative Jones asked me to let you know that we have received word that House Bill 4170 (formerly House Docket 4404) will have a public hearing with the Joint Committee on Municipalities and Regional Government on Wednesday, June 27. The hearing time has not yet been determined, but once we find out, we will let you know. In the meantime, please do not hesitate to contact us with any questions. Regards, Lauren Lauren J. Barnes Huse Minority Leader Brae ley H. Jones, Jr. State House, Roorn .1.24 Boston, MA 02133 (61 J) 22 -2100 6/19/2012 HOUSE DOCKET, NO. 04404 FILED ON: 06/06/2012 HOUSE . . . . . . No. 04170 [LOCAL APPROVAL RECEIVED.] Ebe CCo mmonweattb of Aa'55dCbU$Pii!5 PRESENTED BY: Bradley K Jones, Jr. To the Honorable Senate and House of Representatives of the Commonwealth of Massachusetts in General Court assembled: The undersigned legislators and /or citizens respectfully petition for the passage of the accompanying bill: An Act authorizing the town of Reading to grant a utility easement over certain parcels of land in the town. PETITION OF: NAME: I DISTRICT /ADDRESS: Bradley K Jones, Jr. James J. Dwyer Katherine M. Clark 20th Middlesex 30th Middlesex Middlesex and Essex 10" HOUSE . . . . . . . . . . . . . . . No. 04170 By Mr. Jones of North Reading, a petition (accompanied by bill, House, No. 4170) of Bradley H. Jones, Jr., James J. Dwyer and Katherine M. Clark (by vote of the town) for legislation to authorize the town of Reading to grant a utility easement over certain parcels of land in said town. Municipalities and Regional Government. [Local Approval Received.] Ebe eommoilweditb of'4la!65arbU5ettg In the Year Two Thousand Twelve An Act authorizing the town of Reading to grant a utility easement over certain parcels of land in the town. Be it enacted by the Senate and House of Representatives in General Court assembled, and by the authority of the same, as follows: 1 SECTION 1. The town of Reading, acting by and through its board of selectmen, with the 2 approval of the conservation commission, may grant a utility easement for the construction, 3 maintenance, repair and operation of utilities over, across and upon certain land known as 4 Timberneck Swamp held for conservation purposes as open space in the town of Reading. The 5 proposed utility easement shall support the pre- existing sewer main and the proposed new 8 inch 6 water main, running parallel, and connect Ivy Lane to Belmont street. The purpose of the 7 proposed new water main is to upgrade the existing water distribution system in the town, 8 connecting 2 ends of the water system at Belmont and Ivy, and thus improving the current 9 deficient fire flows, water quality and pressure loss in such area. 10 The easement, extending 711.85 feet by 30 feet in width, and containing 20,977.06 square feet 11 across the 2 parcels of land held for conservation purposes, is shown on a plan entitled "Town of 12 Reading Massachusetts Department of Public Works Utility Easement Belmont Street to Ivy 13 Lane" prepared by the department of public works engineering division and dated May 29, 2012. 14 The 2 adjoining conservation parcels shown on such plan are referenced by assessors maps as lot 15 5, map 29 and lot 194, map 28. The first parcel, containing 7.0197 acres, is described in an order 16 of taking by the town of Reading for conservation purposes dated March 14, 1972 and recorded 17 in the Middlesex registry of deeds in book 12170 at page 436. The second parcel, purchased by 18 the town for conservation purposes and containing 30.4811 acres is described in a deed dated 19 September 2, 1975 and recorded in said Middlesex registry of deeds in book 12854 at page 269. 20 The parcels are also shown as lots B and 1 respectively on a plan entitled "Plan of Land in 21 Reading, Mass. Timberneck Swamp and Environs" dated May, 1973, prepared by H. Kingman 22 Abbott, Registered Surveyor, and recorded in said registry as plan 983 of 1974. 23 SECTION 2. This act shall take effect upon its passage Hechenbleikner, Peter From: Cormier, Jim Sent: Tuesday, June 19, 2012 5:13 PM To: Tim Kelley; Steve Goldy forwarding account; Reading - Selectmen; Hechenbleikner, Peter Cc: The Kelleys; Robbins, Richard Subject: RE: Parking issue Attachments: Traffic Rules and Regs prohibited certain streets.pdf Traffic Rules d Regs prohib Tim, I see that you came into the station this afternoon while I was in a meeting. Lt. Robbins will be giving you a follow up call to explain to you the regulations on Woburn St. I have attached to this email the page from the Traffic Rules and Regulations that shows the restriction on Woburn St. As you can see near the bottom of the page there is no parking on the Southerly side from High St. to #90 Woburn St. inclusive. There is no parking signage from the intersection of High up the southerly side to right around you house, then there is the "here to corner" sign, which is intended to keep the vehicles off the corner near the crosswalk as we had complaints from pedestrians who were having difficulty crossing there We do not paint the curbs any longer as it is not an enforceable marking. We will take another look at the signage and see if need another sign posted in order for the regulation to be clear. The two hour parking begins just after the entrance to the Brande Court lot as is signed. Parking rules and regulations are put into place by the board of selectmen, if you would like to change the current regulations you can inquire through the Town Managers office regarding the exact process of presenting to the Board your request. As I said, Lt. Robbins will return your call and discuss in any more detail your concerns. Jim Chief James W. Cormier Chief of Police Town of Reading 15 Union St. Reading, MA 01867 JCormier @ci.reading.ma.us 781 - 944 -1212 FBINAA 233 This message contains information which may be confidential and privileged. Unless you are the addressee (or authorized to receive for the addressee), you may not use, copy or disclose to anyone the message or any information contained in the message. If you have received the message in error, please advise the sender by reply e -mail, and delete or destroy the message. Please let us know how we are doing - fill out our brief customer service survey at http://readingma - survey.virtualtownhall. net /survey /sid /ccc2f035993bd3c0/ - - - -- Original Message---- - From: Tim Kelley [mailto :timothyjkelley @ verizon.net] Sent: Tuesday, June 19, 2012 3:19 PM To: Steve Goldy forwarding account; Reading - Selectmen; 'Peter Hechenbleikner ( phechenbleikner @ci. reading. ma. us)' Cc: Cormier, Jim; The Kelleys Subject: Parking issue Dear Steve and Selectmen: I live at 84 Woburn Street since March 1994 and today I received a parking ticket for parking in front of my home at 1:45 pm for parking in a no parking zone. I was very surprised because I have routinely parked multiple cars there over the past 18 plus years. There is signage on Woburn Street in front of the house to the west of me indicating no parking, but in front of the house to my east there is a sign a few feet from the Atlantic driveway saying No Parking Here to Corner, which indicates that there is parking allowed in front of that house on Woburn St. Further east on Woburn St there are 2 hour parking signs between 8 -5. The signage is misleading. You cannot tell that there is no parking there. The curbs are unpainted. I do not recall to whom I spoke when I moved into the house, but I recall being told that there was 2 hour commuter parking in front of my house I immediately went to the Police Station to question this and received a hearing date in July. I believe it is widely understood that directly in front of my house there is 2 hour parking. The patients for the dentist office usually park there for their appointments. Also, people visiting my next door neighbor usually park directly in front of my house, just east of the no parking signage. And I have been parking there for 18 years. My question is if this is a no parking zone, what process can I start to have that changed. Thanks, Tim Timothy J. Kelley Attorney at Law One Pleasant Street, Suite 5 Reading, MA 01867 (781) 942 -9838 Fax (781) 942 -0904 timothyjkelley @verizon.net TOWN FOREST SURVEY The Town Forest Committee is working with the Massachusetts Audubon Ecological Extension Service to complete a natural resource inventory and management plan for the Town Forest. As part of the data gathering phase, a survey has been developed to better understand existing Town Forest use. Please assist the Committee by filling out the survey at this link: www.ReadingMA.gov /TFSurveV. The survey contains ample space for your comments. We want to hear from you! A public meeting will be held in the fall to present the study's preliminary findings and to hear from Town Forest users and abutters. Watch for the meeting posting on the Town Forest Committee website: www.readingma.gov /Pages /ReadingMA BComm /forest. OPEN SPACE AND RECREATION SURVEY Reading is required to update its Open Space and Recreation Plan every five years to be eligible for certain state grants. Your input is needed to help shape the plan. What should the town's open space and recreation goals be for the next five years? Do we need more playing fields? Are we maintaining our conservation areas as well as we should? Should we acquire more land for recreation or for open space? Are their new sources of funding that we should be taking advantage of? Please help us answer these questions by taking the survey available here: www.ReadingMA.gov /OSSurvey. A public meeting will be held in the fall to hear more from you. Watch for the meeting posting on the Conservation Division website: www.readingma.gov /Pages /ReadingMA Conservation /index . HOUSING PRODUCTION SURVEY The Reading Community Services Department is updating the Town's 2006 Housing Production Plan. The new plan will identify various goals and strategies that will be used to keep Reading on track to meet the Commonwealth of Massachusetts requirement that communities provide 10% affordable housing. More details will follow, however, you can begin to help shape the future of housing in Reading by participating in this quick online survey! The survey can be found here: www.surveymonkeV.com/s/­­­TTL28SX. :19 ON FOR APPOINTMENT TO BO Name: \ to 11-6 LA (Last) I (First) (Middle) Address: Wl GZS. +t,0a Ga<ts• . / - Occupation: en tg_.al Asol -ivu -t-- V I+ O,. R K Rl=NMNG AA : L1 L ll1 \U l! �."+j of l J — : P ~ l��Y kWa� Date: 15 ►19-- `� 7 Tel. (Home) � i _.'`, - /Q� Tel. (Work) U1 �_5-7 � C) (Is this number listed ?) # of years in Reading: Are you a registered voter in Readi e -mail address: 4'i1 ltitl i�YG� ' tCca .1Qt v Place a number next to your preferred position(s) (up to four choices) with #1 being your first priority. (Attach a resume -if available) Animal Control Appeals Committee Aquatics Advisory Board Audit Committee Board of Appeals Board of Cemetery Trustees _Board of Health _Board of Registrars _Bylaw Committee Celebration Committee _Cities for CIimate Protection Commissioner of Trust Funds Community Planning & Development Comm. _Conservation Commission _Constable _Contributory Retirement Board _Council on Aging _Cultural Council _Custodian of Soldiers' & Sailors' Graves Economic Development Committee Finance Committee Historical Commission Housing Authority Human Relations Advisory Committee Land Bank Committee MBTA Advisory Committee Metropolitan Area Planning Council Mystic Valley Elder Services RCTV Board of Directors Recreation Committee RMLD Citizens Advisory Board Telecommunications and Technology Advisory Committee Town Forest Committee Trails Committee West Street Historic District Commission Other tfi) j F 1 tc— A Fat I .s-If cc Please outline relevant experience for the position(s) sought: (� 10 (?. yawl Page I of 2 Hechenbleikner, Peter From: Angela F. Binda Sent: Monday, June 18, 2012 11:07 PM To: Reading - Selectmen; Hechenbleikner, Peter Cc: Mark Cardono; Historical; Schena, Paula Subject: Demo Delay Bylaw Dear Members of the Board of Selectmen, Peter, As there are only ten minutes allotted on tomorrow night's agenda for discussion on the Demo Delay Bylaw rewriting, and this is a 15 minute letter, I am sending it in advance for your consideration. I am writing to express my surprise and disappointment at the sudden dissolution of the Demo Delay Bylaw Working Group. I believe that revisions to the bylaw by the Working Group have the best chance of meeting a consensus among all concerned parties, and therefore the best chance of being supported and adopted by Town Meeting in the fall. I do not think that the Board of Selectmen would want to support bylaw changes that were written at the exclusion of the Historical Commission, after they had told the Commission to prepare revisions to be presented for fall 2012 Town Meeting, and after having commended them for their work to date last March. In the November, 2011, Town Meeting warrant, regarding a citizen petition warrant article to create an appeals process to the bylaw, the Bylaw Committee Report stated: "The Bylaw Committee ... strongly suggests that any reworking of this article be done in conjunction with all interested parties particularly the Historical Commission." I believe that the best work can be done with all concerned parties working together, as has been discussed for several months. The 6 members of the group, lead by Peter, have experience and knowledge with the Demo Delay bylaw, and town bylaws in general. The two members of the BoS were selected by their colleagues, and I believe can represent the town's perspective ably. The two members of the RHC each have many years of service on the Commission, and have much experience with the recent addition of properties subject to the bylaw and with enforcement of the bylaw. Virginia served on the Commission when the bylaw was enacted. They have done a great deal of research the past few months in anticipation of bringing revised bylaws to Town Meeting in the fall. Ms. Calvo -Bacci will strongly and ably represent the residents whose properties have recently become subject to the bylaw and are aggrieved by this decision. Mr. Pacino will bring a different perspective with experience as a Bylaw Committee member. It was my hope that these 6 members, along with Peter leading, would work together, do the heavy lifting of re- writing the bylaw, to present to Town Meeting something that was acceptable to all parties, that would respect the town and residents's desire to preserve historical assets, while respecting residents's desires to be free from burdensome restrictions. Regarding Peter's desire to open the discussion to anyone who wants to be involved: The Demo Delay Bylaw has been the subject of three warrant articles and two instructional motions at the last three Town Meetings (April 2011, Nov. 2011, April 2012), resulting in hours of discussion. The topic has been discussed at length at numerous BoS meetings, and also RHC meetings, receiving many hours of public discussion and debate. Is there really an opinion, at this point, that we haven't all heard? Regarding Peter's offer (6/14/12 Memo to BoS) to "draft language that the Board of Selectmen could consider, to: a) address the issue of a property owner declining (prospectively, or retrospectively if an eror (sic) was made in the notice provisions) to have their property included in the inventory and 6/19/2012 01(& Page 2 of 2 therefore not be subject to the demolition delay." While we have discussed the issue of greater property owner inclusion in the decision process, I believed the issue of any possible error in notices had been resolved in a series of e -mails between Peter, Selectman Arena, and Mr. Gary Brackett, Town Counsel. In an e -mail (3 /21/12, included in BoS packet) Selectman Arena asked Peter about a challenge to to owner notification adequacy, to which Peter replied (e -mail 3/21): "Any defect in the adequacy of the notice was corrected at the time by the Historical Commission... by adequately re- noticing the hearing, and holding a second hearing that met the time of notice requirements. I am familiar with this because it was done on my recommendation when they realized that there was at least one property owner who did not get property owner notice." I was on the Commission at the time new properties were added, and know the great care that when into properly noticing homeowners, and do not believe that any homeowners did not receive proper notification. The question of an error in noticing was then presented to Mr. Brackett, and he answered in an e -mail (4/3/12) which stated: "M.G.L. c.258, the so- called "Municipal Tort Claims Act" contains an immunity provision for cities and towns from negligence in permitting functions. Therefore, if a property was included on the list in error and resulted in delay of sale or transfer, there would be no basis to seek damages from the town of Reading." I do believe that the Working Group should take up the issue of greater homeowner involvement in the process of adding properties to the demo delay list in the future, however, I believe the issue that any improper notification occurred in the past has been resolved. What is the best practice for drafting these bylaw revisions to be adopted by Town Meeting? I believe the Working group has the best chance of drafting revisions that could reach a consensus and go to Town Meeting with endorsement from interested parties. Town Meeting is expecting revisions written by the Working Group, and I hope that the Working Group is reestablished and that productive work results. Thank you for your consideration, Angela Binda Town Meeting member, precinct 5 6/19/2012 t , TO: Board of Selectmen From: Peter I. Hechenbleikner, Town Manager Date: Wednesday, June 13, 2012 Re: Process — Demolition Delay Bylaw review As the Board of Selectmen may recall, I had suggested at a meeting of the Board of Selectmen this spring that I take some time this spring /summer to review and develop a revised Demolition Delay bylaw that I would then present to the Board of Selectmen for review, and possible inclusion on the Subsequent Town Meeting warrant. My purpose in suggesting this was to draft a bylaw that was less confusing, since it became clear at one of the Board of Selectmen meetings this spring that even members of the Historical Commission were in disagreement as to what it meant and how it was applied. I had offered as part of this process to draft language that the Board of .Selectmen could consider, to: a) address the issue of a property owner declining (prospectively, or retrospectively if an error was made in the notice provisions) to have their property included in the inventory and therefore not be subject to the demolition delay; and b) address the issue of an appeal of the Historical Commission's determination that the Demolition Delay applies in a specific situation At the Board of Selectmen meeting, the suggestion was made by a member of the Board of Selectmen to establish an ad hoc committee to do this work, and I had suggested a Working Group to advise-the Town Manager. The discussion then centered on having 2 members of the Board of Selectmen (Arena and Schubert), 2 members of the Historical Commission, and 2 residents participate in this process. The process was put in place and I appointed 2 residents — Erin Calvo Bacci, and Phil Pacino from the Bylaw Committee. Additional residents came forward and wanted to participate. Based on this I felt it would be better for me to just put together 2 or 3 meetings as follows: ♦ The meetings would be posted and legally noticed. They would be open to the general public. If a quorum of a B /C /C wanted to attend, they should notice their meeting separately. At the meetings I would facilitate a process to: o "map" the existing process of the demolition delay as established by the current bylaw o "map" an amended process that might be easier to . understand — by the RHC, and the general public o Collect suggestions and comments from attendees as to what does or doesn't work well with the existing bylaw — such as definitions which are too similar to each other, etc. 23 0 Page 1 VM ♦ With this input and information, I would take a little time to draft a proposed new bylaw which would hopefully be clearer and easier to understand. I would include 2 "plug in" modules for the Board of Selectmen to consider: o one that would modify the process of how a property got on the inventory and was therefore subject to the Demolition Delay Bylaw; and o one that would provide for an appeal process from the application of the Demolition Delay Bylaw. ♦ I would then present at a Board of Selectmen meeting my draft for the Board of Selectmen, the Historical Commission, and the public to consider. The Schedule that I would propose would be: ♦ June 20 — 7:00 PM — First session ♦ July 9 — 7:00 PM — Second session ♦ July 18 — 7:00 PM — Third session (if needed) ♦ August 7 — Presentation of draft Demolition Delay bylaw to the Board of Selectmen at a Selectmen's meeting ♦ September 25 — Subsequent Town Meeting Warrant closes Because this revised process is different than what the Board of Selectmen had understood at their last meeting where this was discussed, I cancelled the first session that I had set up for 6 -12 -12 in order to make sure that the Board of Selectmen is comfortable with the process that I have outlined. . However in order to meet a tight time frame and give adequate time for Board of Selectmen discussion after I present a draft Bylaw to the Board of Selectmen, I have gone ahead and posted the first session for the night after the Board of Selectmen meeting on 6 -19. 24 1 2 AMENDMENT TO TOWN MANAGER EMPLOYMENT AGREEMENT BY AND BETWEEN THE TOWN OF READING AND PETER I. HECHENBLEIKNER This Amendment is being made, this day of June, 2012, to the Town Manager Employment Agreement ( "Agreement ") dated July 1, 1999 by and between the Town of Reading, Massachusetts ( "Reading "), and Town Manager Peter I. Hechenbleikner ( "Hechenbleikner"). WHEREAS, Hechenbleikner has served as Town Manager of Reading since September 22, 1986; and WHEREAS, Hechenbleikner has provided the Selectmen with written notice, pursuant to Article 7 of the Agreement and Section 5.5(d) of the Reading Home Rule Charter ( "Charter "), of his intention to retire and resign from his position as Town Manager effective June 1, 2013; and WHEREAS, the Selectmen and Hechenbleikner desire to set forth the terms of the financial obligations associated with the severance of employment; caused by said retirement, by and between Hechenbleikner and the Town. NOW, THEREFORE, the Selectmen and Hechenbleikner agree to amend the Agreement to provide severance benefits as follows: 1. Severance Pay: Pursuant to the authority contained in Article 7 of the Agreement and Section 5.5(d) of the Charter, the Selectmen agree to pay Hechenbleikner three (3) months salary as severance pay in the amount of $33,843.75, based upon the budgeted salary of $135,375 for FY 2013. The severance pay shall be paid as a lump sum amount by the Town to Hechenbleikner on or before his last date of employment. 2. Vacation Leave: Pursuant to Section 4 of the Agreement, Hechenbleikner is entitled to five (5) weeks of paid vacation in 2013. Said entitlement to vacation leave shall be prorated by a factor of 5/12 based upon the effective date of O� resignation by retirement, resulting in a vacation allowance of 78 hours for 2013. If that vacation leave is not used prior to his retirement, Hechenbleikner will be entitled to payment for that leave upon his retirement. While other Town employees are entitled to a full year's vacation pay if they give at least six (6) months notice of retirement, Hechenbleikner is specifically waiving any such entitlement under this Amendment. Hechenbleikner is also entitled to carry over a maximum of up to two (2) weeks of vacation leave from 2012, and, to the extent that he does carry over vacation leave from 2012 but does not use that vacation, he will be entitled to payment for that unused vacation leave also.. 3. Sick Leave: Hechenbleikner specifically waives any right to payment for any accumulated but unused sick time as of the date of his resignation by retirement. It is understood by the parties that, as of the date of this Amendment, Hechenbleikner has accumulated 1694 hours or 225 days of sick leave. 4. Compensatory Time: Hechenbleikner specifically waives any entitlement he may have to compensatory time. 5. Indemnification: The Selectmen and Hechenbleikner agree that, pursuant to Mass. Gen. Laws c. 258, the Massachusetts Tort Claims Act ( "Act "), Hechenbleikner shall be entitled to the protection of the statutory provisions of Sections 1 -13 of the Act, to the extent that they apply to Reading and Hechenbleikner, for any claims or actions which may arise following said retirement and which relate to the period during which Hechenbleikner was employed by Reading and acting within the scope of his employment. 6. Transition: Hechenbleikner agrees to assist in the transition to a new Town Manager on such terms and conditions as the Selectmen and Hechenbleikner may negotiate between the effective date of this Amendment and the commencement of the employment of the new Town Manager. Such assistance may include, but shall not be limited to, assistance during a possible overlap employment period and availability, on a consultant basis, after Hechenbleikner's effective date of resignation by retirement. The parties reserve the right to negotiate these terms prior to said effective date of resignation by retirement. This Amendment is signed this day of June, 2012. TOWN OF READING PETER I. HECHENBLEIKNER BOARD OF SELECTMEN By: Stephen Goldy, Chairman By: Peter I. Hechenbleikner By: Ben Tafoya, Vice Chairman By: Richard W. Schubert, Secretary By: James E. Bonazoli, Member By: John Arena, Member Approved as to legal form By: Gary S. Brackett, Town Counsel � �a3 F! Ed DIN 03/30/7012 11.04 TOWN OF. RS�DING, t Pd 1 bleli+cheur NEXT Y AR, % 'CURf2SNT YRAR BUDdET ANALYBI$ Ibgayrpts PROJSCTIONs 20131 FY13, Geriernl Fund FOR PERIOD 99 TOWN ADMINISTRATION 2.011 2012' • 2012' 2012 1012 2013 PCT ACTUAL ORIG BUD REVISED BUD. ACTUAL PROJECTION 4- FINCOM CHANGE 0122 SELECTMEN 0.5 EXPENSES 11225530,530100 'ADVERTISNG " 2.,738.08 1,200.00 1,20'0.1100 1,201.21 1,,200,00 1,.200.00 .0% .112255'42' 542000 OFFC :SUPPD. 207,68 *00 .00 .00 .00 .00 .Ok :11225.578 .578040 OTHE 'E,XPN t I- zt; -4.9. 400.00 400.00 224.12 400.00 400.00 .0k TOTAL EXPENSES X4;167.25. 1;600:00 1,600.00 1,425.33 1,600:00 1,600.00 .Ok TOTAL`SELECTMEN . 4,167.25 1,60'0.00' 1,600.00 1,425.33 1,600.00 x.,600.00 Ok 0123 TOWN 16&A' GE"R f ' •P .03 SALARIES 23351 '1 '5110'00 '' ' TQWN 'MGR 13.,0.;,201:24 13.2,70-0. 00 132,700.00 96.,973.10 132,700.00 135,375.00 2.Ok 1/233511 51;1002 ' OFFICE 'MGR '5;6,:94•,$;.21 58., 040.00' 58, 040, 00 42,2k-.32 58, 040.00 59, 26.0.00 2.1%. 111233.571 01011' ADMIN'S$CR 94'391 ' 13;371.00 13,371.00 9,726.51 13,371.00 13,644.00 •2.0k • 7;7'x' 3`5.11 ,515pQ0, 3 OVERME i 3;52:9.,5'1 3,,500.00 3,500..00 2,983.92 3,500.00 4,000.00 14.3 12000 ; F� WAG`E$`•TEMP } t. 6,000.00 5,'000.00 3,620.08 5,000.00 5,000.00 .Ok �a1r ,ir4r36 *x'7 5170.17 SICK i .00 .0.0 .00 .00 .00 .Ok yY •.'TOTAL S' IES :.. 212,611.00 155,554.93 212,611.00 217,2.7:9.0.0 2'i:2k,' • 05' EXPENSES , 1:12.3552,4 524,9,00 i?QUIP RPR . A .•'° •828.00 850.00 ;8,50.00 809.95 850:00 850.00 .Ok '11;2,3.5530 .530105; .',; •.. PRZNT,INC3.. 1'j'931:'.17 4, 90.0.0'0 4, 900:00 �] 5.00 4; 900.00 3, 000.00 ' =38 . Bk .1123;553X. 53100,0 PRDEV TRN •. 15.00. 3.,, 000:, 0'0 3, 0.00•:00 .00 3, 000 .00 1,506.00 -16.7} ff t1Y. . ,ri • " x''o '' :.' • ' i t tit . 41s, `9_1 (J\ 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated 6 -19 -12 Shaded blocks represent action items that are completed. Responsible Department Head Develop a proposed OPEB funding mechanism I I 1 75% Services 9 1 Train employees on Customer Service policy Ongoing 10 1 Review and improve web site including electronic customer interaction 9 -30 -12 O erations 11 Implement additional technology – Select Town Accountant R V11 NO V. MMM WWMW��Mfiwl © Limit reliance on x,S,x'uln 'eav 57x as L: �, �.@ t 1 fl, rte± 25% © Develop a plan to draw down overlay surplus at1������ .d„4 • .� • Mass Communications system • • • for outside resources ab� ,yam 44v�3 i 10@1 ififir � s"" 11 �A�': ..xs. ' a.`r 9,s `�w i air xm i �" .,�w.t drra ""' [11"M c' �S �� � 1, 1, i bE;�yr....., '^:d Rb"3 - ® 1 _ • Permits and licensing Participate inpublic private partnerships ��g kyrR�v �&c §zFe G s . • • • Integrated Public Safety system • • x` 3 t7 w 90% • New technology in public meeting rooms Sale of land – Lothrop Road "Tit 9-30-12 50% Sale of land – Pearl Street 9-30-12 50% Use/sale of Oakla—___ Monitor and Advocate for: Is s1 Additional cell sites Q Ongoing Advertising via billboards #1.ti • Develop a proposed OPEB funding mechanism I I 1 75% Services 9 1 Train employees on Customer Service policy Ongoing 10 1 Review and improve web site including electronic customer interaction 9 -30 -12 O erations 11 Implement additional technology – • Assessors CAMA; 25% • Master Address database El • Mass Communications system • Permits and licensing 90% • Integrated Public Safety system 90% • New technology in public meeting rooms 25% 6/14/2012 1 w 0 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated 6 -19 -12 Shaded blocks represent action items that are completed. Responsible Department Head a a> P W U A U 12 Conduct an operational review of one programmatic area in the 9 -30 -12 Elimin Community Services Department, ate as goal 13 Apply for Community Innovation Challenge Grant L J 1 -31 -12 C1. 14 Expand Records Manaszement - access to the public via the web site. 1 1 - Health and Safety 15 Com lete evaluation of regional public safety dispatch 12 -31 -12 50% 16 Develop program to address substance abuse and violence 4 -1 -12 0 r: 04 17 Healthy Community model - initial focus on obesity prevention 1IM71 I WM Ongoing 25% Community Development / Sustainability 18 Affordable Housing — • Mawn Schedule 10% • Peter Sanborn Place of status 25% • Johnson Woods phase 2 of 25% • additional units in downtown as feasible affordabl 0% • New approach to preserving affordable units (DHCD) e housing 10% • Housing Production Plan update 2012 is 50% attached V\ 6/14/2012 2 W F. B-14 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated 6 -19 -12 Shaded blocks represent action items that are completed. Responsible Department Head 0 A U o U '-' a 21 Continue sign enforcement efforts 22 Implement gateway sign — Main and South 23 Re -use and/or redevelopment of the properties behind the RMLD 24 Sustainability goals — regional approach 25 Evaluate creation of a shade tree master plan Ongoing 25% 9 -30 -12 25% 12 -31 -12 10% 3 -31 -12 12 -31 -12 Asset Mannement -- 33 i Implement high priority building projects: 9 -30 -12 25% • Cemetery • • ii ' / 1 • Library R �lEt t ^dye Amendments to Parks Rules and Regulations re Am . Sound �X li > >" '� "yi �p 10% • • I k$ * SgaNd YYY"' ^f� 0, 36 Communications policy ap�� b 1�A. pk ` 'Sid �y / / / • operation, safety/security, and aesthetics of DPW site I�, p9 12 -31 -12 10% Review /Revise Traffic Rules and Regulations 1 6 -30 -12 85% 1 1 Regulations for posting street numbers on all buildings I iMMMOMIMMOM 6 -30 -12 I - • • • • • •I ® • including l'r�x; p� iM1 P' mY Funding for the West Street r0i ect NOMMONONOW Im-Dlement I time revenue plan with focus on capital Governance, Regulation, and Policy Development 33 Scope for Zoning Bylaw revision, including phasing 9 -30 -12 25% 34 Facility and site naming policy 9 -30 -12 10% 35 Amendments to Parks Rules and Regulations re Am . Sound 3 -31 -12 0, 36 Communications policy 12 -31 -12 10% 37 Review /Revise Traffic Rules and Regulations 1 6 -30 -12 85% 38 Regulations for posting street numbers on all buildings I 6 -30 -12 25% 6/14/2012 3 W N 2012 Town Manager's Goals and Action Plan. Town of Reading MA Updated 6 -19 -12 Key of Department Heads: %I PH — Hechenbleikner RLe — LeLacheur GLa — LaPointe JD e — Delios GB — Burns JC - Cormier JZ - Zager RU — Urell VC - Cameron JDo - Doherty ALL — all Department Heads 6/14/2012 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated 6 -19 -12 Finance — Reading will. continue to evaluate revenue sources, cost reduction, regionalization of services, other methods of providing services, and level of services with the goal of maintaining long term fiscal stability of the community while providing a level of service that the community can sustain. 1. Work with the Board of Selectmen to find a replacement to our retiring Town Accountant, and work with staff to provide a smooth transition. Complete — new Town Accountant starts work 6 -15 -12 2. Limit reliance on non - recurring revenue including reserves. Done — Town will, depending on State Aid final numbers, use under 5500,000 in reserves. 3. Develop a plan to draw down the overlay surplus in a sustainable manner to appropriate levels. Done. 2 year program dependent upon cooperation of the Board of Assessors 4. Apply for outside resources funding to support operating and capital or other one time expenses. ♦ Library applying for a $7500 LSTA grant for STEM programming for middle- schoolers and expect to hear in July ♦ Wellness grant received - $8,750 ♦ Loss Control grant from MIIA - $5000 ♦ Community Innovations Grant applied for and not approved - $500,000 ♦ Approved for Emergency Planning grant - $4,500 W ♦ Approved for Fire Department grant jointly with Wakefield for advanced training - $1.05,000 ♦ Applied for DFC grant for the next 5 years of support for RCASA — will find out in September. ♦ Approved for a $15,000 regional Housing Services grant ♦ Approved for a $30,000 regional Priority Development and Preservation Areas ♦ Approved for a $10,000 Downtown Retail Strategy grant ♦ Received $12,344 from Downtown Steering Committee for DIET. ♦ We will be applying for another FEMA Assistance to Firefighters Program for specialized training ♦ Received reimbursement for the Massachusetts Tropical Strom Irene - $20,779 ♦ Submitted for reimbursement — Halloween snow storm - $55,363.62. Reading Municipal Light Department was eligible for reimbursement. This was sent in as separate package 5. Participate in and encourage public /private partnerships that provide in -kind services provide significant cost savings and as such should be expanded to achieve added savings ♦ Library received in -kind support from some of our local banks for MoneySmart Week in April Working with Mawn on partnership to provide improved access to the Municipal Parking lot — defeated by Town Meeting ♦ RFD received a $1,000 donation from the Young Women's League for our Advanced Life Support Program 6. Begin the process of implementing the following approvals from Town Meeting which will then be placed in the Sale of Real fund to be made available for Capital Improvements, debt service, or unfunded pension liability. Give consideration to the after development cost of 7 6/14/2012 5 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated 6 -19 -12 providing services to the sites, compared to the value of the sale. Appraisals done, Bos has on their 6- 1.9 -12 agenda the establishment of minimum bid prices and conditions for a and b a. Sale of land — Pearl Street b. Sale of land — Lothrop Road c. Use /sale of Oakland Road 7. Continue to monitor and advocate as opportunities arise, for the following potential revenue raising activities: a. Additional cell sites b. Advertising via billboards Clear Channel is waiting for approval from OAB of new regulations, and then will have]. non - Town owned site in Reading. Reading will. receive an annual "hosting" fee, and ability to put information on billboard. This wil require a variance from the ZBA Develop a proposed OPEB funding mechanism including recommendations to begin to modestly fund this long term liability. Proposed actions at 2012 ATM to set up Trust and begin to fund it at 5900,000 +. Staff will develop with FINCOM this summer an overall policy to establish ongoing funding. Services — Reading will continue to provide municipal services in as cost effective, efficient, and customer service friendly w manner as possible. Where reasonable a self service element to Town services will be available for those who choose to use A. it. 9. Train employees on-the customer service policy; continue to measure customer satisfaction; identify and recommend changes to regulations that do not meet customer service goals, or that will make them easier for customers to understand and use. Ongoing. Trained DPW this winter. Community. Services has amended some bylaws and regulations to accomplish this. 10. Review and improve the Town web site. Provide electronic customer interaction with the Town, including a "customer service request" module. Work has started.- Operations - Reading will continue to provide as full a range of municipal services that meet community needs and desires as resources allow. 11. Implement additional technology including: a. Assessors CAMA underway b. Master Address database done C. Mass Communications system done and operatinal d. permits and licenses System is operational and about 90% complete for this phase of its use. v \ e. integrated public safety system Fire Department use is installed and mostly operational f. new technology in public meetings (electronic voting; tablets for BCC members)Some new technology funded for meeting rooms 6/14/2012 6 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated 6 -19 -12 12. Conduct an operational review of one additional programmatic area in the Community Services Department. Due to addressing concerns through regionalization, recommend that this goal be droped 13. Apply for funding from the Community Innovation Challenge Grant and/or other sources to enhance the recently created regional public health services program. Applied for $500,000 to support and enhance regional health services. Not awarded. Will look at new application in FY 2013 14. Expand the Records Management efforts including beginning to provide records as appropriate to the public via the web site. Most Departments have started. Administration is most advanced. Library staff being trained now in input and retrieval. New equipment in place for scanning Health and Safety — Reading will continue to focus on strong public health and safety services with a goal of making the community one of the healthiest and safest communities in suburban Boston., 15. Complete evaluation of regionalization of Public Safety Dispatch. We have continued to work with the group which has been expanded beyond Melrose, Stoneham, Wakefield, Reading and the Middlesex Sherriff s office. The communities of North Reading and Lynnfield have indicated they would like to join. We have a current grant to review infrastructure options. The National Guard is not interested in making land available for the project. w 16. Develop and implement a program or programs intended to address issues of substance abuse and related violence in the community. ei Program developed and included in the FY 201.3 budget at the 2012 ATM 17. Focus Public Health, School, Substance Abuse, and other resources on a Healthy Community model with an initial focus on obesity prevention as one of the major health crises facing our country. Find ways to encourage walking, cycling, and other activities. These . efforts may involve many departments, with efforts led by the Health Division. Town has received Mass in Motion grant and the data collection work has begun. .Jointly with Melrose and Wakefield, seminar attended in early June — will be re- played for Reading Officials who were not in attendance — Board of Selectmen, BoH, CPDC. Community Development / Sustainability — Reading has worked to maintain the character of the community, while making planned and deliberate improvements to the Town. Major efforts have been led by the Board of Selectmen, the CPDC, the Economic Development Committee, and the Advisory Committee on Cities for Climate Protection. The World Cafe held in 2008 helped inform the above bodies of public opinion on the future of Reading. 17. Continue progress towards meeting and maintaining the level of 10% of housing units (as re- defined by the 2010 federal census) as ® affordable. This goal may be met through development of the a. Mawn property Site plan approved. Residential uses are in second phase b. Peter Sanborn Place, Working with owner onsite plan approval c. Johnson Woods Phase 2 (19 affordable); Plan approved d. Additional units in downtown as feasible. None yet identified. 6/14/2012 7 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated 6 -19 -12 e. Working with DHCD on a new approach to preserve affordable units that don't sell in a 90 day period through a new deed rider f. Housing Production Plan —update in 2012 Consultant contract awarded, good progress being made. 18. Complete South Main Street design guidelines based on "best practices" Completed March 2012 19. Implement high priority parking recommendations for downtown: a. improve parking directional signs; b. sharing of private parking spaces; c. identify opportunities to expand parking supply; d. bike routes throughout town 20. Continue sign enforcement efforts to bring all non - conforming signs into compliance we have provided draft letters linking enforcement to licenses which are being reviewed by the boards for approval; 21. Implement new gateway signage — South Main Street (paid for by Reading Woods mitigation) 22. Develop an action plan for re -use and/or redevelopment of the properties behind the RMLD in the area bounded by Ash Street, the RR tracks, and Pond View Drive working with EDC subcommittee, met with developer 23. Continue to work with Town, School, Facilities, and Light Departments to meet Sustainability goals for CO reduction, anti - idling, etc. Consider a regional approach to these efforts, to include the RMLD and some or all of the 4 communities that are served by the RMLD. a. Proposed library project has many green aspects b. Successful in being a part of the LEAPS grant with the RMLD and 3 other communities 24. Evaluate the creation of a Master Plan for public shade trees in the community which might include policies and criteria on priorities for removal and replacement, a shade tree inventory, and other elements. Asset Management — Reading will strive to maintain and improve the current and desired capital assets of the community through long term capital planning in a fiscally prudent manner. Where resources for major projects are not available within available resources, and grants and outside resources are also not available, the community may be asked to support such improvements through additional taxes. 25.Continue established efforts to implement high priority building projects: a. Cemetery Garage Funding of design is complete —will be selecting designer this summer b. Library - keeping current on library building project and expect to hear in July whether the project will be funded this year. c. DPW vehicle maintenance DPW internal study due by 6- 30 -1.2 d. Improvements to operation, safety /security, and aesthetics of DPW site DPW internal study clue by 6 -30 -12 e. Killam School project to include HC access, fire protection, energy, and administrative space improvements. Letter of interest submitted to MSBA 26. Complete the Haverhill Street water main distribution project, and begin and complete the Howard Street water main distribution project. Will be complete by end of summer — road repaving 2013 6/14/2012 8 2012 Town Manager's Goals and Action Plan .Town of Reading MA Updated 6 -19 -12 27. As part of the community's focus on substance abuse prevention, evaluate the need for and viability of a youth center probably focused on Middle School youth 28. Continue efforts to add to the Town's trail system, including progress to implementing the Ipswich River Greenway; Kurchian Woods Trail build in April 2012, using grant from the state for materials. 29. Continue to work towards funding for the West Street project. Town Meeting has funded the completion of the final design which will . place the Town in the best possible place to move the project forward. 30. Implement the design and development of a downtown bandstand. Survey work done, met with performers. 31. Implement the first phase of the use of one time revenues for capital projects, with a focus on road and pedestrian improvements, as it was submitted to the Board of Selectmen and to Town Meeting. First 2 phases approved by the 2012 ATM Governance, Regulation, and Policy Development — Reading will continue to address major emerging issues through development, modification, improvement, and simplification of bylaws, regulations, and Selectmen's policies. As a general rule, the fewer and simpler the regulations the better. Additionally, Selectmen's policies may be used to memorialize current and proposed administrative practices to provide an historical record and direction for the community in the fixture. 32. Develop funding and a work plan for comprehensive review and revision of the Zoning Bylaw, taking a piecemeal approach if necessary to address discrete areas such as parking regulations, definitions, and signs as priorities. CPDC has agreed to pursue the Parking By -Law (not interested in signs) 33. Establish a policy on naming of facilities and sites in the community. 34. Make amendments to the Parks Rules and Regulations to address issues raised and reconunended through the ad hoc committee on amplified sound in Parks. Policy approved 2 -12 35. Establish a communications policy for the town working off the elements of a past Department head retreat on communications. Specifically include in the policy and subsequent training, policies on the use of social media as part of the Town's efforts to communicate with its residents and others. 36. Complete the review and re -write of the Traffic Rules and Regulations. RPD has been working on them —draft expected by 6- 30 -1.2 37. Develop regulations for posting street numbers on all buildings. Police /Fire have provided input to Engineering and the project is almost complete. Engineering anticipates completing the project in a couple of weeks 38. Develop a process with various stakeholders to evaluate the demolition delay bylaw with specific reference to: Discussion on process to Board of Selectmen 6- 1.9 -12 a) how property owners are informed of and may participate in the process of adding properties to the inventory of historically or architecturally significant properties; b) what kind of appeal from the imposition of a demolition delay may be appropriate 6/14/2012 9 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated 6 -19 -12 39. Decide on whether the Board of Selectmen will permit remote participation of members of BCC in public meetings pursuant to regulations adopted by the MA Attorney General's office, and if so develop the policies to implement that decision Board of Selectmen decided not to permit it at this time. Human Resources/Personnel — The human capital of the community is the major resource that is necessary to achieve the provision of services to the community. This human capital includes employees, officials, members of Boards, Committees and Commissions, and the human capital of the community as a whole. Human capital is to be supported and respected by the Town. 40 Continue B /C /C ChairNice Chair training. Board of Selectmen workshop decided to develop "vision statement" and tehn go to BCC and present. 41. Complete labor negotiations with the Police Patrol Officer's Association and the Police Superior Officer's Association. Completed March 2012, subject to Town Meeting approval of Article 11 at ATM. 42. Complete the bidding and negotiation and/or implementation of a health insurance program Town employees and retirees effective in FY 2013, with a goal of providing a cost effective comprehensive insurance program that is sustainable by the community. Bidding complete. Negotiations in process 01 W 6/14/2012 10 w 8--Z I Town of Reading Subsidized Housing Inventory (SHI) Current Census 2010 Total Housing Units 9,584 Total SHI 685 Current %Subsidized 7.15 Projected* SHI Eligible Units by Project: 30 Haven - Oaktree* 1 Jacob Way - Pulte Peter Sanborn Place (LIP) Johnson Woods I Johnson Woods II G 145 Beacon (40B) � 6/14/2012 11 43 47 6 19 3 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated 6-19 -12 11 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated 6 -19 -12 . MF Charles 3 Total projected SHI 132 Current + Projected SHI 817 Future % Subsidized 8.52 Additional SHI Needed 141 Total SHI Needed 958 % Subsidized 10 *pending request for full credit of 53 units; project is anticipated to convert to condominiums which reduces credit to 11 units. 0 6/14/2012 V- 12 2.3.3 Policy Establishing an Economic Development Committee There is hereby established a five (5) member Economic Development (Committee) to advise the Community Planning and Development Commission (CPDC) and the Board of Selectmen on matters related to current and future economic development in the community. The purposes of the Committee are to advise the Board of Selectmen, the CPDC, and the Town Manager on matters of policy related but not limited to: • Develop a work program including the frequency of reporting to the Board of Selectmen and the CPDC; • Develop an Economic Development Strategy consistent with the Master Plan and goals and objectives established periodically by the Board of Selectmen; • Within the Economic Development Strategy, work with staff to obtain additional State and Federal economic developmental grants; • Explore the need for and legality of forming a "property based" and/or "business based" Business Improvement District(s) funded by assessments on all businesses within the individual district(s); • To the extent feasible, encourage commercial development and office leases of downtown space consistent with the traditional atmosphere of a New England Village Center; • Advise the Board of Selectmen, CPDC, and any other Town agency or official as appropriate, on matters related to economic development in the community; • Maintain an ongoing dialogue with business owners and owners of major properties on a pro- active basis to understand how the Town can work with them to achieve their plans; • In order to achieve the above, review options to funding economic development activities in cooperation with other civic organizations. The Committee will be made up of five (5) members appointed for 3 year terms, so appointed that as even a number of terms shall expire in each year. In selecting the Committee membership of 5 members, the Board of Selectmen shall appoint all members and shall give consideration to members representing the following interests within the community: • Member or designee of the Reading/North Reading Chamber of Commerce; • Member or designee from the utilities serving the community, including electric, gas, internet access, cable TV, or others; • Merchants or businesses from the downtown area of Reading; • Residents of the community who do not represent the above groups, and who have expertise in planning, economic development, finance, business management, construction, training and education, marketing, or other areas of expertise and experience which would assist the community in attracting appropriate businesses to the community and otherwise carrying out the mission of the Committee. Subcommittees may be created by a vote of the Committee. Members of Subcommittees do not necessarily have to be members of the Committee. The Committee shall be advisory in all matters. Decisions as to whether or not to implement measures shall rest as appropriate with the Town Manager, the Board of Selectmen, the CPDC, or other body having jurisdiction in the matter. This Committee shall administratively fall within the Department of Community Services. Staff as available will be assigned by the Town Manager to work with the Committee. 44 2 - 6 Board of Selectmen Policies 013� 5/A/ Page 1 of 1 Hechenbleikner, Peter From: Tafoya, Ben Sent: Thursday, June 14, 2012 11:26 AM To: Hechenbleikner, Peter Subject: Re: EDC policy Hi Pete, I think the current policy is fine. It offers all type of flexibility to the Committee including formation of sub - committees of non - members. Ben Tafoya 40 Oak Street Reading, MA 01867 P:(617)953 -2530 From: "Hechenbleikner, Peter" <phechenbleikner @ci.reading.ma.us> Date: Wednesday, May 23, 2012 10:29 AM To: Reading -Selectmen <Selectmen @ci.reading ma.us> Cc: "Schena, Paula" <pschena @ci.reading.ma.us> Subject: EDC policy Attached is a copy of the EDC policy per our discussion last evening. Please do a "track Changes" and send your suggestions back to me for compilation and further discussion by the BOS with the EDC. 6/14/2012 4 5 Lj ►1 WIAO( — k 'V� 23.3 Policy Establishing an Economic Development Committee There is hereby established a 'even (7 )_member Economic Development Committee to work Deleted: five (5) �5 —_ ------------------------------ - - -1'- ------------------- - - - - - -- -- - t interactive with the Community Planning and Development Commission (CPDC) and the Board of - Deleted: advise Selectmen on matters related to-pconomic development in the community, The purposes of the Committee - __ -_,{ Deleted: current and future are to i ssist in the development implementation and conduct -of specifi- -c_Board_ of Selectmen, the -CPD - C -'- Deleted: advise - - - - - - -- - -- -- - - - - -- .. - - - - - -----,----- and the Town Manager,policies related but not -- limited -- - to; --- ------- _ ____ _ `i Deleted: the - - - - -- - - - -- - - -- - - - - - -- - - - - -- • Develo gent of work ro ams e ortm to the Board of Selectmen and the CPDC ~ ' — p r p --- p g - --- - ---- elect men C; ------------------------ Deleted: on matters of • �evelonment and conduct ��f Economic Development Strategy consistent with the Master Plan and '_ `. --------------- ?f con -- --- --- - - --- Deleted: y otherspecific goals and objectives established periodically by the Board of Selectmen; • Within the Economic Development Strategy, work with staff to obtain additional State and Federal ~`` Deleted: a economic developmental grants; Deleted: including the frequency of • ;Support and assist the Town's commercial development efforts_ ------------------------------------------ onsistent with the traditional Deleted: eleted• Develop -- atmosphere of a New England Village Center- i - Deleted: an • Advise the Board of Selectmen, CPDC, and any other Town agency or official as appropriate, on Deleted: < # >Explore the need for and matters related to ongoing economic development in the community; legality of fomring a "property based" and/or "business based" Business • Maintain ,tlprofessional relationships with town business owners, business organizations and owners Improvement District(s) funded by -------- --------- ---- -- ----- -- - - --- ----- ------ _'I----------- assessments on all businesses within the of major properties, o work with them to achieve their laps while maintaining--awareness of individual distric s business environment ehango. To the extent feasible, encourage • achieve the above ro ose o tions tha su Hart or fun_ economic development activities, in '`,? `''`, Deleted: and office leases of — ' '�— 1� p ----- - p -- ------- - - -- ----------------------------------- downtown space cooperation with other civic organizations. " The Committee will be made up of ens yen (7� members appointed for 3 year terms, so appointed Deleted: an ongoing dialogue appointed that as f';'.', •, even a number of terms shall expire in each year. In selecting the Committee membership of _7_m-embers, the ,`,;•,;� Deleted: Board of Selectmen shall appoint all members and shall give consideration to members representing the following interests within the community: l Deleted: on a pro - active basis • Member or designee of the Reading/North Reading Chamber of Commerce; Deleted: understand how the Town can • Member or designee from the utilities serving the community, including electric, gas, intereet access, cable TV, or others; Deleted: in order • Readi.n merchants or business representatives. -------- s. Deleted: t --- ------ --- ------ - -- • Residents of the community who do not represent the above groups, and who have expertise in Deleted: review planning, economic development, finance, business ` management, construction, training and `s Deleted: to education, marketing, or other areas of expertise and experience which would assist the community in 'i Deleted: ing attracting appropriate businesses to the community and otherwise carrying out the mission of the Committee. Deleted: five Subcommittees may be created by a vote of the Committee. Members of Subcommittees do not Deleted:5 necessarily have to be members of the Committee. ti,t Deleted: 5 The Committee shall be advisory in all matters. Decisions as to whether or not to implement measures Deleted: M shall rest as appropriate with the Town Manager, the Board of Selectmen, the CPDC, or other body having Deleted: es from the downtown area of jurisdiction in the matter. Reading This Committee shall administratively fall within the- Department of Community Services. Staff as available will be assigned by the Town Manager to work with the Committee. This committee shall sunset on June 30, 2015 unless renewed by the Board of Selectmen. Adopted 3 -7:06, Revised 4110112 46 A3 Z3.3- Policy Establishing an Economic Development Committee There is hereby established a Seven (7) member Economic Development (Committee) to work interactively with the Community Planning and Development Commission (CPDC) and the Board of Selectmen on matters related to economic development in the community. The purposes of the Committee are to assist in the development, implementation and conduct of specific Board of Selectmen, the CPDC, and the Town Manager policies, related but not limited to: • Development of work programs reporting to the Board of Selectmen and the CPDC; • Development and conduct of Economic Development Strategy consistent with the Master Plan and other specific goals and objectives established periodically by the Board of Selectmen; • Within the Economic Development Strategy, work with staff to obtain additional State and Federal economic developmental grants.- • Support and assist the Town's commercial development efforts, consistent with the traditional atmosphere of a New England Village Center; • Advise the Board of Selectmen, CPDC, and any other Town agency or official as appropriate, on matters related to ongoing economic development in the community;. • Maintain a professional relationships with town business owners, business organizations and owners of major properties, to work with them to achieve their plans while maintaining awareness of business environment change • To achieve the above, propose .options that support or fund economic development activities, in cooperation with other civic organizations. The Committee will be made up of seven (7) members appointed for 3 year terms, so appointed: that as even a number of terms shall expire in each year. In selecting the Committee membership of 7 members, the Board of Selectmen shall appoint all members and shall give consideration to members representing the following interests within the community: • Member or designee of the Reading/North Reading Chamber of Commerce; • Member or designee from the utilities serving the community, including electric, gas, intern* et access, cable TV, or others; • Reading merchants or business representatives; • Residents of the community who do not represent the above groups, and who have expertise in planning, economic development, finance, business management, construction, training and education, marketing, or other areas of expertise and experience which would assist the community in attracting appropriate businesses to the community and otherwise carrying out the mission of the Committee. Subcommittees may be created by a vote of the Committee. Members of Subcommittees do not necessarily have to be members of the Committee. The Committee shall be advisory in all matters. Decisions as to whether or not to implement measures shall rest as appropriate with the Town Manager, the Board of Selectmen, the CPDC, or other body having jurisdiction in the matter. This Committee shall administratively fall within the Department of Community Services. Staff as available will be assigned by the Town Manager to work with the Committee. This committee shall sunset on June 30, 2015 unless renewed by the Board of Selectmen. Adopted 3 -7 -06, Revised V10112, Revised - -1 -112 DRAFT Board of Selectmen Vision for Reading In addition to the Mission Statement and Values statement adopted by the Board of Selectmen for the community, the Board of Selectmen has developed and adopted the following specific Vision statements for the Town of Reading: Customer Service The Board of Selectmen envisions and expects an excellent level of Customer Service by all employees and officials of the community. The standard should be customer service that "delights" the customer. This includes excellent interpersonal interactions, but in addition it includes having rules, regulations, policies, forms, bylaws and all other guidance documents which are simple to understand, clear, concise, and which are the minimum needed to accomplish their objectives. Economic Growth and Development The Board of Selectmen encourages economic growth and development consistent with the Town's Master Plan and with an excellent quality of development. The Selectmen's vision is to: ♦ Improve the vibrancy of the Town's retail areas, particularly downtown; ♦ Increase the diversity of retail uses; Provide an ease and clarity of doing business with the Town; and ♦ Make it easy to answer the question "Why Reading ". "Small Town feel" The Board of Selectmen envision a community that preserves and enhances the "small town feel" of this traditional New England town. This suggests that, while accommodating the commercial development envisioned by the Master Plan, the Town of Reading should preserve and enhance the vitality of the many varied neighborhoods in the community. New development and redevelopment should respect the scale, quality, and character of the neighborhoods in which they are located. 48 F