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Home My WebLink About2012-07-24 Board of Selectmen PacketOFRFq�'Y Town of Reading y.. 16 Lowell Street Reading, MA 01867 -2685 [NCO '?0 FAX: (781) 942 -9071 Email: townmanager @ci.reading.ma.us TOWN MANAGER Website: www. readingma.gov (781) 942 -9043 MEMORANDUM TO: Board of Selectmen FROM: Peter I. Hechenbleikner DATE: July 19, 2012 RE: Agenda — July 24, 2012 5a) The Board has before it a proposed policy on procurement cards which would be jointly adopted by the Board of Selectmen and the School Committee. This would provide for procurement cards on a trial basis to be evaluated in one year. The Town Accountant will establish the accounting mechanism and the appropriate checks and balances for these cards. The main rational for having the procurement cards is to enable the Town to purchase items on line which are not available through a purchase order process and to provide for other purchases where the procurement card is faster, easier, and/or saves money. Procurement cards will not be available for use of lodging, meals or beverages by Town employees or officials. 5b) The Fire Department has determined that all below grade commercial garages need to be licensed. The first of these are the properties at 30 Haven Street — the former Atlantic site. Additional hearings will be scheduled in August for most, if not all, of the remaining sites. This is a license issued by the Board of Selectmen. 5c) The status to date of 2012 goals will be reviewed with the Board by the Assistant Town Manager. 5d) Included in your packet is a copy of my notes on the vision statement discussions that the Board of Selectmen had at their recent workshop meeting. The Board seemed like it wanted to adopt some official vision statements in these three areas, and then discuss these visions with the Boards, Committees and Commissions on their agenda at a face to face meeting with a member of the Board or two. These statements as drafted are merely notes from the discussions that the Board had and they need to be put in a better published form. The Board might want to consider delegating this drafting to a couple of members of the Board of Selectmen, or the Board will need to give staff some direction to finalize these. Hechenbleikner, Peter From: Burns, Greg Sent: Wednesday, July 18, 2012 11:08 AM To: Hechenbleikner, Peter; LeLacheur, Bob Subject: Gasoline Tanker Crash Peter and Bob, Page 1 of 2 I wanted to provide you with a brief synopsis of the overturned gasoline tanker on Route 128. At about 10:00 on Monday July 16th Reading Engine 2 responded to Woburn when a second alarm assignment was requested for a crash involving a gasoline tanker. Our Engine 2 was given an assignment to cover one of Woburn's Fire Stations. A third alarm assignment was requested at about 10:15 and our Engine 2 was dispatched to the crash and given an assignment to go to a staging area at the Woburn Mall. Staging is done to bring in resources once these resources are on scene specific assignments are given as needed after arrival. I responded when our Engine 2 was dispatched to the scene and I went to Wobum's command post on the highway. The crash occurred in the South bound lane of 128 at exit 36 for Mishawum and Commerce Way. There were two vehicles involved in the crash, a small car and a 18 wheeled gasoline tanker. The gasoline tanker was reported to carry 9,500 gallons of gasoline and was full. It was upside down and the tanker was damaged on all sides so it had rolled completely over (back on to its wheels) and continued over again landing upside down. Gasoline was escaping through several holes in the tank and the product ran down the highway into storm drains and ultimately into wetlands and a small river. Woburn diked the storm drains to mitigate the spread of the gasoline. However, gasoline flowed into wetlands and stream where in the area of the highway and flowed to Normac Road Woburn. Our Engine 2 was dispatched to that location with Stoneham and Burlington and they were on scene until 4:30 am. Woburn shut down the highway and evacuated a nearby restaurant and hotel due to the threat of being exposed to fire if the gasoline ignited. A number of the residents of the hotel were moved to one of Woburn's schools as the hotel staff could not locate rooms for all the occupants. On scene on the highway with Woburn Fire was Massport Fire Rescue Engine, Hanscom Airport Crash Truck, Everett Fire Department foam unit, State Fire Marshal, State Police, Director of MEMA, Mass Highway, DEP, State Hazmat team, Coadys and Winn Street towing companies. The gasoline tanker was rolled back over onto its wheels by Coady and Winn Street towing. About 2,000 gallons of gasoline was estimated to be in the tanker. This product was below the level of the holes in the tank. It was pumped out and placed into another tank truck. A private vendor was brought in to pump out the stream and wetlands. Woburn Fire had a number of issues to deal with including the overturned tanker, evacuations and the spreading of the gasoline. I thought all the responding entities worked very well together to resolve the issues they were confronted with. I found it beneficial to see command structure that was put in place, the issues that were presented and the response of these agencies and companies. Greg 7/18/2012 (C i Page 2 of 2 Chief Gregory J. Bums Reading Fire Department 757 Main Street Reading, MA 01.867 (11) 781.944.3132 (T) 781.942.9114 uu�vm� Please let us know how we are doing -fill out our brief customer service survey at: http-/,`/".r,,e..adinqma- 5urvQy..,Virtualtownhall.net/survey/sid/7c8844eb1 decd098/ 7/18/2012 k TOWN OF READING To the Inhabitants of the Town of Reading: Please take notice that the Board of Selectmen of the Town of Reading will hold a public. hearing.:on Tuesday, July 24, 2012 at 7:30 p.m. in the Selectmen's Meeting Room, 16 Lowell Street, Reading, Massachusetts on: Amending the Board of Selectmen's Policies by adopting Section 1.13 - Policy Providing for the Use of Purchasing Cards. , A copy of the proposed docu- ment regarding this topic is available in the Town Manager's office, 16 Lowell Street, Reading, MA, M- W -Thurs from 7:30 a.m. - 5:30 p.m., Tues from 7:30 a.m; - 7:00 p.m. , and is attached to the. hearing notice, on the website at www.reading- ma.gov All interested parties are invited to attend the hearing, or may submit their comments, in writing or by email prior to 6:00 p.m. on July 24, 2012 to town - manager @ci.reading.ma.us By order of Peter I. Hechenbleikner Town Manager 7118 ��1 Section 1.13 — Policy providing for the use of Purchasing Cards Use of purchasing cards will expedite Town and School purchasing and payables for isolated one -time purchases along with payment for smaller dollar items. On a 12 month trial basis beginning September 1, 2012, purchasing cards may be issued to one or more employees at the discretion of the Town Manager or Superintendent of Schools as applicable, and with the names of all users to be filed with the Town Accountant. Following a formal 12 month trial period the use of purchasing cards will be evaluated by the Town Accountant with input from the Town Manager and the Superintendent of Schools and users. Following the evaluation, the Chief Procurement Officer shall make a decision on whether or not to continue the use of purchasing cards, and the terms of their continued use. Issuance of a purchasing card under the name of the Town of Reading or the Reading School Department is a privilege and every reasonable effort shall be made to ensure that cards are used responsibly and in a manner consistent with Town and School Department policies, guidelines and applicable laws and regulations of the Commonwealth of Massachusetts. The Town Accountant will aLithorize the type of items that can be purchased on the card and the maximum single transaction limit. In any event, the purchasing card shall not be used for purchases of travel, lodging, food, or beverages, for employees or Officials. The procurement card may be used for travel, lodging, and food and beverage (but not alcohol) expenses from student activity accounts for student travel. The Procurement card may be used to register for conferences or seminars. If the use of purchasing cards is extended beyond the one year trial period, the Town Accountant will periodically establish and issue policy guidelines to purchasing card users. It is the responsibility of each purchasing card user to ensure that their respective card is stored in a secure place and that the account number is protected. A card number may be used in a secure internet transaction but shall never be written out and transmitted via email. Each purchasing card user is responsible to reconcile every transaction made within the month. Purchasing cards may be issued to individual users at the discretion of the Town Manager or Superintendent of Schools as applicable. Each user will sign for receipt of the card. Cards are to be stored in a secure location. If a purchasing card is lost or stolen the purchasing card user will notify the Town Accountant who will notify the bank, local police department and the Town Manager or Superintendent of Schools as applicable. Replacement of a lost or stolen card will be at the determination of the Town Manager or Superintendent of Schools as applicable. Failure to adhere to purchasing card policy and guidelines will result in revocation of card use, and the user may be subject to disciplinary action. An individual who is found to abuse the use of a purchasing card will be subject to disciplinary action up to and including termination from employment along with potentially criminal charges being filed against them. In addition the Town will seek restitution for any inappropriate charges made to a purchasing card. The Town Accountant will establish procedures to be followed regarding the reconciliation processes. All relevant records are to be included with each statement and retained with applicable voucher records. Adopted by the Reading School Committee on Adopted by the Board of Selectmen xxixx /12 sa� LEGAL NOTICE To the Inhabitants of the Town of Reading: Please take notice that the Board of Selectmen of the Town of Reading will hold a public hearing on Tuesday, July 24, 2012 at 7:45 p.m. in the Selectmen's Meeting Room, 16 Lowell Street, Reading, Massachusetts on: -The licensing of the underground parking garage containing 76 spaces at 30 Haven Street in accordance with Chapter 148 of the Massachusetts General Laws. A copy of the proposed document regarding this topic is available in the Town Manager's office, 16 Lowell Street, Reading, MA, M -W- Thurs from 7:30 a.m. - 5:30 p.m., Tues from 7:30 a.m.y 7:00 p.m. and is attached to the hearing notice on the website at www.readingma.gov All interested, parties are invited to attend the hearing, - or may submit their corgi- - ments in writing or by emTjl- prior to 6:00 p.m. on July 244__ 2012 to town manager @ci. reading. MA- .us By order of Peter I. Hechenbleikner Town Manager. -. 7117 Schena, Paula From: Burns, Greg Sent: Monday, June 25, 2012 11:49 AM To: Schena, Paula Section 13. No building or other structure shall, except as provided in section fourteen, be used for the keeping, storage, manufacture or sale of any of the articles named in section nine, unless the local licensing authority shall have granted a license to use the land on which such building or other structure is or is to be situated for the aforementioned uses, 1. after a public hearing 2. notice of the time and place of which hearing shall have been given, at the expense of the applicant, by the clerk of the city or of the local licensing authority, a. by publication, not less than seven days prior thereto, in a newspaper published in the English language in the city or town wherein said land is situated, if there is any so published therein, otherwise in the county in which such city or town lies, b. and also by the applicant by registered mail, not less than seven days prior to such hearing, to all owners of real estate abutting on said land or directly opposite said land on any public or private street as they appear on the most recent local tax list at the time the application for such license is filed, c. and unless the application for such license shall have endorsed thereon the certificate of approval or disapproval of the head of the fire department. d. Such license shall be recorded in the office of the city or town clerk, and it shall, from the time of the granting thereof by the licensing authority, be deemed a grant attaching to the land described therein and as an incident of ownership thereof running with the land and shall not be deemed to be merely a personal privilege. Chief Gregory J. Burns Reading Fire Department 757 Main Street Reading NLA 01867 (P) 781944.3 > 32 (P) 781.942.9 914 xww. reaclin�ma.goi Please let us know how we are doing -fill ortt oarr brief carstomer service survey at: http://readingma- survey.virtualtownhall. net /survey /sid /ccc2fO35993bd3cO/ - �y� ��f7P i(JO�I'iZ/YyZO�I?GC�P�XLGf2 Q��C'f2C!/1C�� 0/--LE AD I NG == License Massachusetts General Law, Chapter 148 § 13 FP -2 (Rev. 05 -2009) UXNew License ❑ Amended License GIS Coordinates 42 522600 L,A "1', 71.106504 LONG, 12i_,�else Nii�er After notice and hearing, and in accordance with Chapter 148 of the Mass. General Laws, a license is hereby granted to use the land herein described for the purposes described. LocationofLand: 30 HA PnNStrppt- Mg ,'j Parcel 347 um cr, , trcct an7sssor sp ian�oiccl1 U Owner of Land: 0AK -R,1F_ Haveg,l I C Address of Land Owner: 10 Mc iP1^11rgt1 �', Cambr_i.d- ge,MA. 02139 Flammable and Combustible Liquids, Flammable Gases and Solids Complete this section for the storage of flammable and combustible liquids, solids, and gases. All tanks and containers are considered fill for the purposes of licensing and permitting. (Attach additional pages if mx(c Ysary.) PRODUCT NAME CLASS MAXIMUM UNITS CONTAINER QUANTI'T'Y gal., lbs, UST, AST, IBC, cubic feet drums �- � =1117 WMINI •. LP -gyas Complete this section far the storage of LP -gas or propane) Maximum quantity (in gallons) of L1' -gas to be stored in aboveground containers. List sizes and capacities of all aboveground containers used for storage Maximum quantity (in gallons) of LP -gas to be stored in underground containers: List sizes and capacities of all underground containers used for storage Total aggregate quantity of all LP -gas to be stored: Fireworks (Complete this section for the storage of fireworks) •:• Maximum amount (in pounds) of Class 1.3G: Maximum amount (in pounds) of Class 1.4G: v Maxunum amount (Aa potancls) of'Class i.4; Total aggregate quantity of all classes of fireworks to be stored: THIS LICENSE OR A CERTIFIED COPY THEREOF MUST BE CONSPICIOUSLY POSTED ON THE LAND FOR WHICH IT IS GRANTED. Explosives (Complete this section for the storage g1'explosives) Maximum amount (in pounds) of Class 1.1: Maximum amount (ill pow 0s) of Class 1.2: Maximum amount (in potnuls) of Class 13: Maximum amount (ill pounds) of Class IA: Maximum amount (in poun(1,$) of Class 1.5: Maximum amount (in pourxls) of Class 1.6: Number of magazines used for storage: Number of magazines used for storage: Number of magazines used for storage: Number of magazines used for storage: Number of magazines used for storage: Number of magazines used for storage: Licensing Authority Use: This license is granted upon the condition that the licensed activity will comply with all applicable laws, codes, rules and regulations, including but not limited to Massachusetts General Law, Chapter 148, and the Massachusetts Fire Code (527 CMR) as amended. The license holder may not store materials in an amount exceeding the capacities herein specified unless and until any amended license has been granted. ADDITIONAL RESTRICTIONS: Signaiure of Licensing Authority -- -� 'ritic Date - THIS LICENSE OR A CERTIFIED COPY THEREOF MUST BE CONSPICIOUSLY POSTED ON THE LAND FOR WHICH 11' IS GRANTED. FP -2 (Rev. 05/2009) Page 2 Sb 4 0 "A Rl- b" v, "Y t �J�N 17 N( 0 C) 0 '77, . . . . .. 0 . .......... . ... Cf) A-, t Q) fx1 EE ...... ..... .... . g-' M. ..... _LS .... . .. . .. V, m.. . ASH ST '4' ml .............. . . "A MAIN ST . . . ... ... ... . D MAIN ST . ....... .. ... . ... . ..... . ..... MAIN ST .. ........ V LOW 9 ............ .... . . j rp I I F -4 tI s• +. n A 7/12/2012 TOWN OF READING ABUTTERS LIST NEW MAP 16 LOT 347 JOLD MAP 63 LOT 1& JOWNER OWNER2 MAILING ADDRESS CITY ST ZIP STONEHAM PLANNING BOARD 35 CENTRAL ST STONEHAM MA 02180 WAKEFIELD PLANNING BOARD 1 LAFAYETTE STREET WAKEFIELD MA 01880 LYNNFIELD PLANNING BOARD 55 SUMMER STREET LYNNFIELD MA 01940 MASS DEPT OF HOUSING & COM. DEV. 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Fitzpatrick THE READING BOARD OF ASSESSORS FRED A. MCGRANE, CHAIRMAN 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated 6-19-12 Shaded blocks represent action items that are completed. Responsible Department Head Finance 1 Select Town Accountant 6 -30 -12 2 Limit reliance on non - recurring revenue _ , �, 6- 30 -12o 3 Develop a plan to draw down overlay surplus .- ;� 6- 30 -12'o 4 Apply for outside resources EP 5 Participate in public private partnerships g ". 6 Implement` • Sale of land — Lothrop Road 9 -30 -12 50% • Sale of land — Pearl Street, 9 -30 -12 50% • Use /sale of Oakland Road 12 -31 -12 5% 7 Monitor and Advocate for: • Additional cell sites Ongoing • Advertising via billboards• 9 -30 -12 8 Develop a OPEB funding mechanisms 75% proposed Services 9 Train employees on Customer Service policy Ongoing 10 Review and improve web site including electronic customer interaction 9 -30 -12 O erations 11 Implement additional technology — • Assessors LAMA; �° 25% • Master Address database WWI t 0 xg • Mass Communications system • Permits and licensing �� 90% • Integrated Public Safety systems 90% • New technology in public meeting rooms 25% 7/18/2012 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated 6-19-12 Shaded blocks represent action items that are completed. Responsible Department Head of status 25% of 25% -0 0% e housing 10% is 50% attached 12 Conduct an operational review of one programmatic area in the J47 9 -30 -12 Eli in Community Services Department, a ate as goal 13 Apply for Community Innovation Challenge Grant 1- 31- 12'1} °,�o; 14 Ext)and Records Manaeement - access to the public via the web site.?nglll�, Health and Safety 15 Complete evaluation of regional public safety dispatch 16 Develop program to address substance abuse and violence 17 Healthv Communitv model - initial focus on obesitv brevention Community Development / Sustainability 18 Affordable Housing — • Mawn • Peter Sanborn Place • Johnson Woods phase 2 • additional units in downtown as feasible • New approach to preserving affordable units (DHCD) • Housing Production Plan update 2012 19 South Main Street design "best practices" 20 Implement priority downtown parking action items - improve parking directional signs (Wayfinding project); • Improve parking directional signs • sharing of private parking spaces; • expand parking supply; • bike routes throughout town 7/18/2012 2 12 -31 -12 50% 4 -1 -12 Ongoing 25% Schedule 10% of status 25% of 25% affordabl 0% e housing 10% is 50% attached 6 -30 -12 3 -31 -12 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated 6-19-12 Shaded blocks represent action items that are completed. Responsible Department Head o �. 21 Continue sign enforcement efforts Ongoing 25% 22 Implement gateway sign — Main and South 9 -30 -12 25% 23 Re -use and /or redevelopment of the properties behind the RMLD 12 -31 -12 10% 24 Sustainability goals — regional approach 7M 3 -31 -12 25 Evaluate creation of a shade tree master plan`„ 12 -31 -12 Asset Management 26 Implement high priority building projects: 4 ""l • Cemetery Garage x � , x 10% • Library 10% • DPW Vehicle Maintenance 10% • operation, safety /security, and aesthetics of DPW site 10% • Killam School, 10% ti 27 Complete the Haverhill Street water main distribution project_ 6 -30 -12 75% 28 Evaluate need for and viability of Teen Center � 12 -31 -12 0% 29 Add to Town's trail system, including Ipswich River Greenway� °,� ��,_ C1ai', 30 Funding for the West Street project 12 -31 -12 25% 31 Bandstand 6 -30 -13 10% 32 Implement 1 time revenue plan with focus on capital 4 -29 -12 Governance, Regulation, and Policy Development 33 Scope for Zoning Bylaw revision, including 9 -30 -12 25% phasing 34 Facility and site naming policy 9 -30 -12 10% 35 Amendments to Parks Rules and Regulations re Amp. Sound �. - 3 -31 -12 %' 36 Communications policy 12 -31 -12 10 % 37 Review /Revise Traffic Rules and Regulations 6 -30 -12 85% 38 Regulations for posting street numbers on all buildings 6 -30 -12 25% 7/18/2012 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated 6-19-12 Shaded blocks represent action items that are completed. Responsible Department Head GLa - LaPointe Me - Delios GB -Burns JC - Cormier C "Z RU - Urell VC - Cameron JDo - Doherty ALL - all Department Heads 39 Amendments to Demolition Delay bylaw: 9 -30 -12 10% • Property owner participation in inventory process • Appeal from imposition of delay 40 Decide on Remote Participation re OML 6 -30 -12 Human Resources /Personnel 41 Continue B /C /C Chair and Vice Chair training 12 -31 -12 Does the Board of Select men want to do ...: this? 42 Complete labor negotiations 6- 30- 12Oq /, 43 Health Insurance bidding and negotiations 6 -30 -12 g It °or el o� pll t Key of Department Heads: PH - Hechenbleikner RLe - LeLacheur GLa - LaPointe Me - Delios GB -Burns JC - Cormier JZ - Zager RU - Urell VC - Cameron JDo - Doherty ALL - all Department Heads - 1 7/18/2012 S rd 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated 6-19-12 Finance — Reading will continue to evaluate revenue sources, cost reduction, regionalization of services, other methods of providing services, and level of services with the goal of maintaining long term fiscal stability of the community while providing a level of service that the community can sustain. 1. Work with the Board of Selectmen to find a replacement to our retiring Town Accountant, and work with staff to provide a smooth transition. Complete — new Town AccOuntant starts work 6 -15 -12 2. Limit reliance on non - recurring revenue including reserves. Done — Town will, depending on State Aid final numbers, use under S500,000 in reserves. 3. Develop a plan to draw down the overlay surplus in a sustainable manner to appropriate levels. Done. 2 year program dependent upon cooperation of the Board of Assessors 4. Apply for outside resources funding to support operating and capital or other one time expenses. ♦ Library applying for a S7500 LSTA grant for STEM programming for middle- schoolers and expect to hear in July ♦ Wellness grant received - $8,750 ♦ Loss Control grant from MIIA - S5000 ♦ Community Innovations (.'rant applied for and not approved - $500,000 ♦ Approved for Emergency Planning grant - $4,500 ♦ Approved for Fire Department grant jointly with Wakefield for advanced training - S1.05,000 ♦ Applied for DFC grant for the next 5 years of support for RCASA — will find out in September. ♦ Approved for a 515,000 regional Housing Services grant ♦ Approved for a 530,000 regional Priority Development and Preservation Areas ♦ Approved for a 510,000 Downtown Retail Strategy grant ♦ Received 512,344 from Downtown Steering Committee for DIET. ♦ We will be applying for another FEMA Assistance to Firefighters Program for specialized training ♦ Received reimbursement for the Massachusetts Tropical Strom Irene - S20,779 ♦ Submitted for reimbursement — Halloween snow storm - S55,363.62. Reading Municipal Light Department was eligible for reimbursement. This was sent in as separate package 5. Participate in and encourage public /private partnerships that provide in -kind services provide significant cost savings and as such should be expanded to achieve added savings ♦ Library received in -kind support from some of our local banks for MoncvSmart Week in April ♦ Working with Mawn on partnership to provide improved access to the Municipal Parking lot — defeated by Town Meeting ♦ RFD received a 51,000 donation from the Young Women's League for our Advanced Life Support Program 6. Begin the process of implementing the following approvals from Town Meeting which will then be placed in the Sale of Real fund to be made available for Capital Improvements, debt service, or unfunded pension liability. Give consideration to the after development cost of 7/18/2012 5 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated 6-19-12 Services — Reading will continue to provide municipal services in as cost effective, efficient, and customer service friendly manner as possible. Where reasonable a self service element to Town services will be available for those who choose to use it. 9. Train employees on the customer service policy; continue to measure customer satisfaction; identify and recommend changes to regulations that do not meet customer service goals, or that will make them easier for customers to understand and use. Ongoing. Trained DPW this winter. Community Services has amended some bylaws and regulations to accomplish this. 10. Review and improve the Town web site. Provide electronic customer interaction with the Town, including a "customer service request" module. Work has started. Operations - Reading will continue to provide as full a range of municipal services that meet community needs and desires as resources allow. 11. Implement additional technology including: a. Assessors CAMA undenN ay b. Master Address database done C. Mass Communications system clone and operatinal d. permits and licenses System is operational and about 90 %, complete for this phase of its use. e. integrated public safety system Fire Department use is installed and mostly operational f. new technology in public meetings (electronic voting; tablets for BCC members)Some new tcehnolog funded for meeting rooms 7/18/2012 6 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated 6-19-12 Health and Safety — Reading will continue to focus on strong public health and safety services with a goal of making the community one of the healthiest and safest communities in suburban Boston. 15. Complete evaluation of regionalization of Public Safety Dispatch. We have continued to work with the group which has been expanded beyond Melrose, Stoneham, Wakefield, Reading and the Middlesex Sherriff's office. The communities of North Reading and Lynnfield have indicated they would like to join. We have a current grant to review infrastructure options. The National Guard is not interested in making land available for the project. 16. Develop and implement a program or programs intended to address issues of substance abuse and related violence in the community. Program developed and included in the FY 2013 budget at the 2012 ATM 17. Focus Public Health, School, Substance Abuse, and other resources on a Healthy Community model with an initial focus on obesity prevention as one of the major health crises facing our country. Find ways to encourage walking, cycling, and other activities. These efforts may involve many departments, with efforts led by the Health Division. Town has received Mass in Motion grant and the data collection work has begun. Jointly with .Melrose and Wakefield, seminar attended in early June — will be re- played for Reading Officials who were not in attendance — Board of Selectmen, BoH, CPDC. Community Development / Sustainability — Reading has worked to maintain the character of the community, while making planned and deliberate improvements to the Town. Major efforts have been led by the Board of Selectmen, the CPDC, the Economic Development Committee, and the Advisory Committee on Cities for Climate Protection. The World Caf6 held in 2008 helped inform the above bodies of public opinion on the future of Reading. 17. Continue progress towards meeting and maintaining the level of 10% of housing units (as re- defined by the 2010 federal census) as affordable. This goal may be met through development of the a. Mawn property Site plan approved. Residential uses are in second phase b. Peter Sanborn Place, Working with owner onsite plan approval (� c. Johnson Woods Phase 2 (19 affordable); Plan approved d. Additional units in downtown as feasible. bone yet identified. 7/18/2012 7 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated ate 6 -1 -12 e. Working with DHCD on a new approach to preserve affordable units that don't sell in a 90 day period through a new deed rider f. Housing Production Plan — update in 2012 Consultant contract awarded, good progress being made. 18. Complete South Main Street design guidelines based on "best practices" Completed March 2012 19. Implement high priority parking recommendations for downtown: a. improve parking directional signs; b. sharing of private parking spaces; c. identify opportunities to expand parking supply; d. bike routes throughout town 20. Continue sign enforcement efforts to bring all non - conforming signs into compliance we have provided draft letters linking enforcement to licenses which are being reviewed by the boards for approval; 21. Implement new gateway signage — South Main Street (paid for by Reading Woods mitigation) 22. Develop an action plan for re -use and /or redevelopment of the properties behind the RMLD in the area bounded by Ash Street, the RR tracks, and Pond View Drive working with E C subcommittee, met with developer 23. Continue to work with Town, School, Facilities, and Light Departments to meet Sustainability goals for CO reduction, anti - idling, etc. Consider a regional approach to these efforts, to include the RMLD and some or all of the 4 communities that are served by the RMLD. a. Proposed library project has many green aspects b. Successful in being a part of the LEAPS grant with the RVILD anti 3 other communities 24. Evaluate the creation of a Master Plan for public shade trees in the community which might include policies and criteria on priorities for removal and replacement, a shade tree inventory, and other elements. Asset Management — Reading will strive to maintain and improve the current and desired capital assets of the community through long term capital planning in a fiscally prudent manner. Where resources for major projects are not available within available resources, and grants and outside resources are also not available, the community may be asked to support such improvements through additional taxes. 25.Continue established efforts to implement high priority building projects: a. Cemetery Garage Funding of design is complete — will be selecting designer this summer b. Library - keeping current on library building project and expect to hear in July whether the project will be funded this year. c. DPW vehicle maintenance DPW internal study due by 6 -30 -12 d. Improvements to operation, safety /security, and aesthetics of DPW site DPW internal study clue by 6 -30 -12 e. Killam School project to include HC access, fire protection, energy, and administrative space improvements. Letter of interest submitted to MSBA 26. Complete the Haverhill Street water main distribution project, and begin and complete the Howard Street water main distribution project. Will be complete by end of summer — road repaving 2013 pQ 7/18/2012 8 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated 6-19-12 27. As part of the community's focus on substance abuse prevention, evaluate the need for and viability of a youth center probably focused on Middle School youth 28. Continue efforts to add to the Town's trail system, including progress to implementing the Ipswich River Greenway; Kurchian Woods Trail build in April 2012, using grant from the state for materials. 29. Continue to work towards funding for the West Street project. Town Fleeting has funded the completion of the final design which will place the Town in the best possible place to move the project forward. 30. Implement the design and development of a downtown bandstand. Survey work done, met with performers. 31. Implement the first phase of the use of one time revenues for capital projects, with a focus on road and pedestrian improvements, as it was submitted to the Board of Selectmen and to Town Meeting. First 2 phases approved by the 2012 ATM Governance, Regulation, and Policy Development — Reading will continue to address major emerging issues through development, modification, improvement, and simplification of bylaws, regulations, and Selectmen's policies. As a general rule, the fewer and simpler the regulations the better. Additionally, Selectmen's policies may be used to memorialize current and proposed administrative practices to provide an historical record and direction for the community in the future. 32. Develop funding and a work plan for comprehensive review and revision of the Zoning Bylaw, taking a piecemeal approach if necessary to address discrete areas such as parking regulations, definitions, and signs as priorities. CP C has agreed to pursue the Parking By -Law not interested in signs) 33. Establish a policy on naming of facilities and sites in the community. 34. Make amendments to the Parks Rules and Regulations to address issues raised and recommended through the ad hoc committee on amplified sound in Parks. Policy approved 2 -12 35. Establish a communications policy for the town working off the elements of a past Department head retreat on communications. Specifically include in the policy and subsequent training, policies on the use of social media as part of the Town's efforts to communicate with its residents and others. 36. Complete the review and re -write of the Traffic Rules and Regulations. RPD has been working on them — draft expected by 6 -30 -12 37. Develop regulations for posting street numbers on all buildings. Police /Fire have provided input to Engineering and the project is almost complete. Engineering anticipates completing the project in a couple of weeks 38. Develop a process with various stakeholders to evaluate the demolition delay bylaw with specific reference to: Discussion on process to Board of Selectmen 6 -19 -12 a) how property owners are informed of and may participate in the process of adding properties to the inventory of historically or architecturally significant properties; b) what kind of appeal from the imposition of a demolition delay may be appropriate 7/18/2012 I 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated 6 -19- 39. Decide on whether the Board of Selectmen will permit remote participation of members of BCC in public meetings pursuant to regulations adopted by the MA Attorney General's office, and if so develop the policies to implement that decision hoard of Selectmen decided not to permit it at this time. Human Resources /Personnel — The human capital of the community is the major resource that is necessary to achieve the provision of services to the community. This human capital includes employees, officials, members of Boards, Committees and Commissions, and the human capital of the community as a whole. Human capital is to be supported and respected by the Town. 40 Continue B /C /C ChairNice Chair training. Board of Selectmen workshop decided to develop "vision statement" and tehn go to BCC and present. 41. Complete labor negotiations with the Police Patrol Officer's Association and the Police Superior Officer's Association. Completed March 2012, subject to Town Meeting approval of Article 11 at ATM. 42. Complete the bidding and negotiation and/or implementation of a health insurance program Town employees and retirees effective in FY 2013, with a goal of providing a cost effective comprehensive insurance program that is sustainable by the community. Bidding complete. Negotiations in process 7/18/2012 10 Town of Reading Subsidized Housing Inventory (SHI) Current Census 2010 Total Housing Units 9,584 Total SHI 685 Current % Subsidized 7.15 Projected* SHI Eligible Units by Project: 30 Haven - Oaktree* 11 1 Jacob Way - Pulte 43 Peter Sanborn Place (LIP) 47 Johnson Woods 1 6 Johnson Woods II 19 45 Beacon (40B) 3 7/18/2012 --r 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated -19- 11 2012 Town Manager's Goals and Action Plan Town of Reading MA Updated -1942 MF Charles 3 Total projected SHI 132 Current + Projected SHI 817 Future % Subsidized 8.52 Additional SHI Needed 141 Total SHI Needed 958 % Subsidized 10 *pending request for full credit of 53 units; project is anticipated to convert to condominiums which reduces credit to 11 units. 7/18/2012 12 DRAFT Board of Selectmen Vision for Reading In addition to the Mission Statement and Values statement adopted by the Board of Selectmen for the community, the Board of Selectmen has developed and adopted the following specific Vision statements for the Town of Reading: Customer Service The Board of Selectmen envisions and expects an excellent level of Customer Service by all employees and officials of the community. The standard should be customer service that "delights" the customer. This includes excellent interpersonal interactions, but in addition it includes having rules, regulations, policies, forms, bylaws and all other guidance documents which are simple to understand, clear, concise, and which are the minimum needed to accomplish their objectives. Economic Growth and Development The Board of Selectmen encourages economic growth and development consistent with the Town's Master Plan and with an excellent quality of development. The Selectmen's vision is to: ♦ Improve the vibrancy of the Town's retail areas, particularly downtown; ♦ Increase the diversity of retail uses; ♦ Provide an ease and clarity of doing business with the Town; and ♦ Make it easy to answer the question "Why Reading ". "Small Town feel" The Board of Selectmen envision a community that preserves and enhances the "small town feel" of this traditional New England town. This suggests that, while accommodating the commercial development envisioned by the Master Plan, the Town of Reading should preserve and enhance the vitality of the many varied neighborhoods in the community. New development and redevelopment should respect the scale, quality, and character of the neighborhoods in which they are located. WE Board of Selectmen Meeting June 5, 2012 For ease of archiving, the order that items appear in these minutes reflects the order in which the items appeared on the agenda for that meeting, and are not necessarily the order in which any item was taken up by the Board. The meeting convened at 7:00 p.m. in the Selectmen's Meeting Room, 16 Lowell Street, Reading, Massachusetts. Present were Chairman Stephen Goldy, Vice Chairman Ben Tafoya, Secretary Richard Schubert, Selectmen John Arena and James Bonazoli, Town Manager Peter Hechenbleikner, Assistant Town Manager /Finance Director Bob LeLacheur, Office Manager Paula Schena, Finance Committee members David Greenfield, Paula Perry, Jeanne Borawski, Hal Torman and Mark Dockser; Assessors Ralph Colorusso, Fred McGrane, and Robert Quinn; and the following list of interested parties: Bob Nordstrand, Bob Quinn, Pat Sullivan, Michael Cashins and Kevin Douglas. A motion_ by Schubert seconded by Tafoya that the Board of Selectmen go into Executive Session for the purposes of: ♦ security issues and ♦ sale of real estate of three parcels at Audubon and Pearl Streets, and a parcel on Lothrop Road and that the Chair declares that an open meeting may have a detrimental effect on the bargaining position of the body, and to reconvene in Open Session at approximately 8:00 p.m. was approved on a roll call vote with all five members voting in the nffirmative_ The Board reconvened in Open Session at 8:07 p.m. Reports and Comments Selectmen's Liaison Reports and Comments — James Bonazoli noted that 10 applications were received for the Building Facade program and the Economic Development Committee will make the final decision. The Building Fayade Committee recommends not spending all of the $10,000. He also attended a Sturges Park Committee meeting. Ben Tafoya indicated he has been busy with volunteer appointments, Memorial Day was very nice and the Fall Street Faire Committee is looking for volunteers. Town Manager's Report — The Town Manager congratulated Richard Schubert on graduating and getting his masters. The Town Manager gave the following report: Administrative matters ♦ Joint meeting June 11 at 7:30 with the School Committee and Finance Committee to hear the consultant report on enrollment. You will get the report in advance. ♦ I- 93/195 funding proposal — see draft letter ♦ Friends and Family Day June 16— 11 to 3. o Are members of the Board of Selectmen available to cover their booth? Board of Selectmen Minutes — June 5, 2012 — page 2 o Are there any particular displays that you would like included? ♦ Vacancy on RMLB — process to fill ♦ Transportation Summit —June 11, 2 to 4 PM ♦ Amplified Sound request — RYB ♦ RFSF — September 9 Community Services ♦ Healthy Communities presentation. ♦ FREE Clinic - Tetanus /Whooping Cough vaccine — FOR RESIDENTS 65+ - Senior Center- Great Room - Tuesday June 26, 2012 4:OOpm — 6:OOpm ♦ Housing Production Plan Finance ♦ Enclosed in your packet is a summary of Reading's 2012 Equalized Valuation — Total of $3.95 billion. Library ♦ There has been a transition to new Evergreen software. Public Safety • RCASA will be sponsoring an event on June 6th from 7:00 to 9:00 PM for 9th, 10th, and 11 th grade students and parents, and the community more broadly. • Joint Fire Department training — Reading, Wakefield, Melrose, and Wilmington Public Works • Street Paving • Pearl Street, Belmont Street, Wilson, Track, Norman, and California • William, Kieran, Susan, Sandra. • Upper Lowell Street and Causeway Road • Haverhill Street Water Main Replacement Personnel and Appointments Fall Street Faire Committee — Ben Tafoya noted that he has been interviewing candidates and they have an applicant for the Fall Street Faire Committee and he recommends appointing her now due to quorum problems. Amotion by Schubert seconded by Arena that the Board of Selectmen accept the recommendations of the Volunteer Appointment Subcommittee and confirm the appointment to the Committee with a term beginning June 5, 2012 as listed below: ♦ Alison Ullman to one position on the Fall Street Faire Committee with a term expiring June 30, 2015 The motion was approved by a vote of 5 -0 -0. Discussion /Action Items Hearing — FY2013 Compensation Plan and Classification Plan — The Secretary read the hearing notice. Human Resource Administrator Carol Roberts was present. She noted there are two minor changes to the classification plan. The RCASA positions have a five �0�v Board of Selectmen Minutes — June 5, 2012 — page 3 year grant listed and that is ending so it will be removed and the compensation has a 2% increase. Richard Schubert asked if we did receive the grant for the RCASA if the money would be used for compensation and the Town Manager indicated that was correct. A motion by Schubert seconded by Tafoya that the Board of Selectmen close the hearinlz on the FY2013 Compensation and Classification Plan was approved by a vnt" of 1;-n-n A motion by Schubert seconded by Bonazoli that the Board of Selectmen approve the Draft FY 2013 Classification Plan (Schedule A -1) and the Draft FY2013 Compensation Plan (Schedule B -1) as presented and a step increase will not be granted in FY13 except for at the completion of a probationary period, was approved by a vote of 5 -0 -0. Joint Meeting with the Finance Committee re: Funding of Assessor's Re- Inspections — Finance Committee members David Greenfield, Paula Perry, Jeanne Borawski, Hal Torman and Mark Dockser were present. Finance Committee Chairman David Greenfield called the Finance Committee to order. Assessors Ralph Colorusso, Fred McGrane and Robert Quinn were present. The Town Manager indicated that he is asking the Board of Selectmen and Finance Committee to approve a substantial amount of money to make the transition from CAMA. Bob LeLacheur noted that between May 1 and July 15 the Selectmen and Finance Committee can vote to transfer a maximum of 3% from the department's budget that the transfer is coming from. He noted that a full review is $97,200 a field review is $60,000 and $24,000 was funded. The request is for $133,400. The Department of Revenue is now requiring a full field review so the expense went from $72,000 to $157,000. Fred McGrane noted that the Town Manager's three year plan was $24,000 each year for three years. The Board of Assessors solicited bids and two come in at approximately $162,000. In realty, only inspection of 3,600 properties is actually needed. Patriot will amend the dollar amount and be paid for only those houses entered. The DOR requires a full field review to ensure that the data conversion is correct. The Town Manager noted that all inspections need to be done by the end of April. Stephen Goldy asked how long Patriot has been involved and Fred McGrane indicated the conversion was started about two years ago but we put them off. The Town Manager noted that the $72,000 estimate is now $97,200 and time is another variance so funding cannot be pushed into FY14. He met with the Department of Revenue last week and they informed him that the conversion cannot be done the same � w3 Board of Selectmen Minutes — June 5, 2012 — page 4 year as the revaluation and this is nothing new. The Town Manager noted that assessment is 70% of our revenue and he wants to make sure its done right. Richard Schubert asked what guarantee there was that the work can be done in time and Bob LeLacheur noted that it takes 6 — 8 weeks for a full field review. David Greenfield noted that the DOR is requiring a full review by April and he asked if that is subjective. The Town Manager indicated the DOR indicated this is for a smooth process. Mr. Greenfield indicated he wants the Board of Assessors to meet with the Finance Committee at the end of June. Paula Perry asked if staff will be doing the inspections and Bob LeLacheur noted that this amount of money assumes they are not. Paula Perry asked why we are converting from CAMA and Fred McGrane noted that CAMA is not supported and Patriot is much better. He also noted that the Board knew nothing about needing a field review. The Town Manager indicated that was not correct. Jeanne Borawski asked where the money was coming from and Bob LeLacheur indicated 40K from unemployment and 18K from workers comp. Hal Torman asked if we should do a reserve fund transfer and Bob LeLacheur indicated that half of the reserve fund is spoken for and the Finance Committee will hear about that at their next meeting. James Bonazoli noted that the errors and delays are unbelievable and he is offended that the Assessors don't know where the numbers are coming from. He asked if regionalization was possible. The Town Manager noted that he had recommended last year that the Board of Assessors be appointed. Bob Nordstrand was opposed to this at Town Meeting so out of respect to Mr. Nordstrand he didn't push the matter. The fact is the assessment function is not functional. There is staff turnover, poor staff morale, poor relationship with the state, a complete lack of communication, and the Board lacks faith in staffs' capabilities. Bob Nordstrand noted that it is wrong to appoint and not elect. He noted he came to the Finance Committee and Board of Selectmen and pleaded to keep the part time person. The problem is with lack of personnel. He noted that the Board of Assessors relies on the senior appraiser. A motion by Tafoya seconded by Bonazoli that the Board of Selectmen vote pursuant to MGL Chapter 44 Section 33B to approve the transfer in FY 2012 of $133,400 from line item B99 Benefits, to Line item I92 Finance Expenses was approved by a vote of 5 -0 -0. A motion by Perry seconded by Dockser that the Finance Committee vote pursuant to MGL Chapter 44 Section 33B to approve the transfer in FY 2012 of $133,400 from line item B99 Benefits, to Line item I92 Finance Expenses was approved by a vote of 5 -0 -0. ba,N Board of Selectmen Minutes — June 5, 2012 — page 5 The Town Manager noted he will try to get a contract with Patriot immediately. The Finance Committee adjourned their meeting at 9:40 p.m. Decision on Requested Modifications to "Tennis Court" Baseball Field — The Town Manager noted that the original presentation was in February and Recreation would like a decision. Richard Schubert noted that this is not the first request to make changes and if all the features are granted then the field will be limited to use as a baseball field. He also noted that fences have an impact on the overall area and lessen the flexibility to use for anything else. James Bonazoli agreed with Richard Schubert and noted that this facility is already fenced off and the field is still useable for T ball if the changes are not made. Charlie Ehl reviewed the list of changes that Reading Youth Baseball is willing to make: 1. Grade the outfield to be "level" so that it is functionally level 210' — 225' from home plate. The consensus of the Board agreed to this. 2. Install 4' high black vinyl coated chain link fence from the left field foul line to the outfield fence near the high school cafeteria, 210' — 225' feet from home plate. The Board asked if RYB would consider a walk through or gate and Mr. Ehl they would. The Board had concerns that this is not what was envisioned in the master plan. John Feudo noted that he wouldn't want to see a full fence. The fence could be left open for safety equipment and Town equipment. Mr. Feudo noted that if kids are hitting more runs then it is time to find another location for them. Richard Schubert noted that the usage will change dramatically because all of the travel leagues will want to play there. The consensus of the Board was against this item. 3. Install a 6' - 10' foul pole on the lefty field line. The consensus of the Board agreed to this item. 4. Install yellow safety border barrier on the top of the outfield fence. The consensus of the Board was against this item. 5. Install an 18' high monofilament safety net the length of the playing surface along the P base line to provide protection for tennis players. The consensus of the Board agreed to this as long as no new poles were installed. It was suggested that the tennis court fence be used to hold the safety net. 6. Install a 4' x 8' maximum scoreboard in left field facing towards home plate. The consensus of the Board agreed to this item. Board of Selectmen Minutes — June 5, 2012 — page 6 7. Install up to 2 sets of aluminum HC accessible spectator bleachers in the outfield in locations determined by staff. The consensus of the Board agreed to this item as long as they were not located in the outfield and the location was determined by staff. 8. Install a 5' high black vinyl coated chain link fence to protect spectators in the 3rd base bleachers. The consensus of the Board agreed to this item. Charlie Ehl noted that if the fence in item #2 is not allowed then RYB will not extend the field out or do bleachers; so if they don't have permission to do everything then they will do nothing. The Town Manager noted that the All Star Game is on Sunday at Hunt Park and they are requesting to use amplified sound. Ben Tafoya asked if there have been any complaints and John Feudo indicated there have not. The consensus of the Board was to allow this. Variance of Driveway Width — 58 and 66 Ed emont — The Town Manager noted that there are three driveways on Edgemont that exceed 24.' Kevin Douglas, 58 Edgemont Avenue, noted that the residents of Stewart and Edgemont are paying for the curbing. He submitted a petition signed by all of the abutters indicating they have no problem with his driveway width. He noted this is a quality of life issue and he cannot park on the street. He also noted that the Board had previously approved a second driveway for 51 Edgemont Avenue. A motion by Tafoya seconded by Bonazoli to approve a driveway curb cut width of 27 feet from the left to bring the curb into line with the wall was approved by a vote of 5 -0 -0. Michael Cashins, 66 Edgemont Avenue, noted that he is also requesting a variance to remain at 32.' He noted this gives his guests a place to park. Richard Schubert noted that 32' was excessive. A motion by Bonazoli seconded by Arena to approve the driveway curb cut width of 32 feet at 66 Edgemont Avenue was approved by a vote of 4 -1 -0 with Schubert opposed. Establish Town Manager's Salary FY2013 — Richard Schubert noted that he spoke with Human Resources Administrator Carol Roberts and she indicated that Burlington and Winchester pay their Town Manager $160,000. Ben Tafoya noted that when the Board does a search for a new Town Manager they will have to start at a higher salary and suggested setting the salary at $147,000. WO Board of Selectmen Minutes — June 5, 2012 — page 7 The consensus of the Board was to wait two weeks before making a decision. Appoint Town Counsel 7 -1 -2012 through 6 -30 -2013 — The Town Manager noted that Town Counsel needs to be reappointed. A motion by Schubert seconded by Bonazoli to reappoint the firm of Brackett and Lucas as Town Counsel with a term expiriniz June 30, 2013 was approved by a vote of 5 -0 -0. Approval of Minutes A motion by Bonazoli seconded by Tafoya to approve the minutes of April 10, 2012 was approved by a vote of 5 -0 -0. A motion by Bonazoli seconded by Schubert to adjourn the meeting at 11:16 p.m. was approved by a vote of 5 -0 -0. Respectfully submitted, Secretary U Gl:7 Board of Selectmen Meeting June 19, 2012 For ease of archiving, the order that items appear in these minutes reflects the order in which the items appeared on the agenda for that meeting, and are not necessarily the order in which any item was taken up by the Board. The meeting convened at 7:00 p.m. in the Selectmen's Meeting Room, 16 Lowell Street, Reading, Massachusetts. Present were Vice Chairman Ben Tafoya, Secretary Richard Schubert, Selectmen John Arena and James Bonazoli, Town Manager Peter Hechenbleikner, Assistant Town Manager /Finance Director Bob LeLacheur, Office Manager Paula Schena and the following list of interested parties: Thomas J. Ryan, Bill Brown, Nadine Wandzilak, Joanne Senders, Erin Calvo - Bacci, David Tuttle, Charlie Adams, Gina Snyder, Virginia and Everett Blodgett, Virginia Adams, Angela Binda, and John Weston. _Reports and Comments Selectmen's Liaison Reports and Comments — John Arena noted he attended the Economic Development Committee meeting to listen to the Peer to Peer review but there was an issue of a car accident that day so the report was incomplete. Richard Schubert noted that Friends and Family Day was great; the bike racks at the south side of the Depot are filled to the brim; and he informed Gina Snyder that Sturges Park is one location to have a rain garden. James Bonazoli noted that there was a great turnout at Friends and Family Day. He attended the School Committee meeting regarding the need for more school space; he received four or five calls asking the Board of Selectmen to reconsider their vote on the ball field at the last meeting. Ben Tafoya indicated he received the same calls and suggested waiting a while instead of revisiting the issue right away. He also noted there was a great turnout for the Friends and Family Day and he noted that the Fall Street Faire Committee can always use volunteers. Public Comment — Thomas J. Ryan was present and noted that the comments at the joint meeting with the Board of Assessors were a move to discredit the Board members. Town Manager's /Assistant Town Manager's Report — the Town Manager gave the following report: Administrative Matters Friends and Family Day was June 16; there is a vacancy on the Reading Municipal Light Board; the Reading Fall Street Faire is September 9; we are in need of money to complete the conversion of our holiday light display (expanded by 6 additional trees) to LED E Board of Selectmen Minutes — June 19, 2012 — page 2 lights. We need 500+ strings of lights at an average of $11 per string. Donations can be made to the Town of Reading with a note that they are for "holiday lights." Community Services There is a free clinic for Tetanus /Whooping Cough vaccine for residents 65+ on June 26, from 4:00 — 6:00 p.m. at the Senior Center. There are three online surveys at www.readingma.gov for housing, Town Forest and Open Space and Recreation. Violation letters to licensees who are in violation of sign bylaws will go out this week, giving licensees about six months to correct violations prior to this affecting their relicensing this fall. An Everbridge call from Elder Services went out regarding heat concerns. Finance We have met with officials from Wakefield about contracting for the services of a "Head Appraiser" for the next 18 months and we are drafting an Interlocal Services Agreement to cover that time, with a review of the process in December 2012 after the Patriot Properties conversion and setting of the tax rate. We would expect to have that agreement ready for Board of Selectmen action on 7- 10 -12. Public Works Street paving work - Pearl Street, Belmont Street, Wilson Street, Track Road, Norman Road, California Road, William Road, Kiernan Road, Susan Drive, Sandra Lane, Joseph Way. Microseal work — Washington Street, Lowell Street, Hopkins Street, Charles Street, upper Lowell Street and Causeway Road. Utilities — Haverhill Street water main replacement; Howard Street water main; "Poet's Corner" sewer main; Lewis Street sewer main. Personnel and Appointments Fall Street Faire Committee — James Bonazoli recused himself since the applicant is his sister. The Board interviewed Sheila Mulroy for one position on the Fall Street Faire Committee. A motion by Schubert seconded by Arena to appoint Sheila Mulroy to a position on the Fall Street Faire Committee with a term expiring June 30, 2013 was approved by a vote of 3 -0 -0. Appointments of Boards, Committees and Commissions — Ben Tafoya noted that he and James Bonazoli met several times to interview candidates and they are recommending two new ZBA members, a new CPDC member, two new Council on Aging members, three new Cultural Council members, two new Human Relations Advisory Committee members and a new Town Forest member. �av Board of Selectmen Minutes — June 19 2012 — page 3 Richard Schubert noted it would be helpful to have the applications for the new applicants in the packet. A motion by Bonazoli seconded by Schubert that the Board of Selectmen confirm the Volunteer Appointment Subcommittee's recommendations to the Board of Selectmen for the appointment and /or reappointment of the following members to various Boards, Committees and Commissions for terms beginning July 1, 2012 as listed below: ointment Term endin Animal Control Appeals Com. James Bonazoli 6 -30 -15 1 Audit Committee Stephen Herrick 6 -30 -15 Board of Appeals Robert Redfern 6 -30 -15 David Traniello 6 -30 -15 Kathleen Hackett 6 -30 -14 Board of Appeals (Associate) John Miles 6 -30 -14 Board of Cemetery Trustees Mary Vincent 6 -30 -15 William Brown 6 -30 -15 Board of Health Barbara Meade 6 -30 -15 Board of Registrars Gloria Hulse 6 -30 -15 Celebrations Committee Kurt Habel 6 -30 -15 Climate Advisory Committee Ray Porter 6 -30 -15 Joan Boegel 6 -30 -15 Climate Adv. Com. (Associates) Michele Benson 6 -30 -13 Gina Snyder 6 -30 -13 Laurie Ann Sylvia 6 -30 -13 Commissioners of Trust Funds Neil Cohen 6 -30 -15 CPDC Jeffrey Hansen 6 -30 -15 CPDC (Associate) George Katsoufis 6 -30 -13 Conservation Commission Barbara Stewart 6 -30 -15 Brian Sullivan 6 -30 -15 Brian Tucker 6 -30 -15 Constable Thomas Freeman 6 -30 -15 Im Board of Selectmen Minutes — June 19 2012 — page o Council on Aging Margaret Havey 6 -30 -15 Erica Lynne Deane 6 -30 -15 Thomas Procopio 6 -30 -15 Prabha Sankaran 6 -30 -15 Cultural Council Lynne Cassinari 6 -30 -15 Nancy Snow 6 -30 -15 Jacalyn Wallace 6 -30 -13 Eileen Collins 6 -30 -14 Economic Development Comm. George Rio 6 -30 -15 EDC (Associates) Camille Anthony 6 -30 -13 John Russell 6 -30 -13 Maria Higgins 6 -30 -13 Karl Weld 6 -30 -13 Michelle Ferullo 6 -30 -13 Fall Street Faire Committee Fall Street Faire Committee (Associate) Stephen Goldy 6 -30 -15 Sheila Mulroy 6 -30 -13 Denise Benard 6 -30 -13 Historical Commission Sharlene Reynolds Santo 6 -30 -15 6 -30 -15 Historical Commission (Associate) Nancy Kohl 6 -30 -13 Virginia Adams 6 -30 -13 Housing Authority Mary Connors 6 -30 -17 Human Relation Adv. Com Monique Pillow Gnanarantnam 6 -30 -15 Prabha Sankaran 6 -30 -15 Jacalyn Wallace 6 -30 -13 HRAC (Associate) Robin Decker 6 -30 -13 RCTV Board of Directors Kevin Walsh 6 -30 -15 Recreation Committee Eric Hughes 6 -30 -15 Mary Ellen Stolecki 6 -30 -15 Nancy Linn Swain 6 -30 -15 Recreation Committee (Associate) Joseph Rossetti 6 -30 -13 Board of Selectmen Minutes — June 19 2012 — page 5 Town Forest Committee Richard Wetzler 6 -30 -15 Terrence Selle 6 -30 -15 Town Forest Committee (Assoc.) Louis DeBrigard 6 -30 -13 Tom Gardner 6 -30 -13 Trails Committee Tom Gardiner 6 -30 -15 6 -30 -15 Trails Committee (Associate) John Parsons 6 -30 -13 VASC Richard Schubert 6 -30 -13 John Arena 6 -30 -13 West Street Historic District Commission Priscilla Poehler 6 -30 -15 Virginia Adams 6 -30 -15 West St. Hist. Dist. Comm (Associate) Ilene Bornstein 6 -30 -13 The motion was approved by a vote of 4 -0 -0. Town Accountant Quarterly Meeting — Town Accountant Gail LaPointe and newly appointed Town Accountant Sharon Angstrom were present. Gail LaPointe noted that the upgrade to Munis went smoothly — we are focusing on the billing feature. The OPEB account was funded at Town Meeting. She will help Sharon with the year end close out. The Board thanked Gail for all of her hard work. Meet with Community Planning and Development Commission Economic Development Commission and Conservation Commission re: MAPC Presentation on Priority Mapping — John Weston called the CPDC to order. The Town Manager noted this is the first presentation to the community. Jennifer Erickson from the MAPC noted that the North Suburban Planning Council (NSPC) is composed of eight towns and one city in the northern part of greater Boston. A representative from the Executive Office of Housing and Economic Development was present and noted that this gives the community an opportunity to identify promising places for growth and preservation which helps with prompt and predictable zoning and permitting. The Northshore Regional Strategic Planning Project creates a shared framework and awareness. The Town Manager reviewed the extensive list of Priority Development Areas; Priority Preservation Areas; Significant Transportation Investments and Significant Infrastructure Investments. Board of Selectmen Minutes — June 19 2012 — page 6 Richard Schubert noted this is a useful tool and the interchange project needs to be included. John Arena asked if there are projects in surrounding communities that affect Reading and Ms. Erickson indicated the interchange project. Ben Tafoya noted that the Wakefield housing projects are literally right over the line CPDC member David Tuttle noted that the interchange and highways are barriers to non - vehicular activity and it would be nice to have a bridge for those modes of transportation. CPDC member Charlie Adams asked if the report will include tools to help us achieve our goals and Ms. Erickson noted that she works with funding sources that could help. The Town Manager gave the maps to CPDC and indicated we will be meeting again. A motion by Charlie Adams seconded by John Weston that the CPDC adjourn their meeting at 9:10 p.m. was approved by a vote of 3 -0 -0. Review Process for Demolition Delay Bylaw Review — Richard Schubert noted that the Board instructed the Town Manager to put together a working group but the Town Manager suggests revising the processes. The Town Manager noted that he recommends an open process that he facilitates because there have been complaints about people being excluded. He will collect suggestions, input and thoughts and take all of that back to the Board with a draft bylaw at their August 7 meeting. Nancy Kohl, Associate Member of the Historical Commission, noted that an amended bylaw was sent to the Board of Selectmen and there were only a couple of issues to work out. She feels the group should be allowed to present. The Town Manager noted that the terms are difficult and it is a confusing bylaw that the general public doesn't understand. Virginia Adams noted that the draft that the Commission sent to the Selectmen clarified a lot of definitions. She also feels that looking at other communities will be long and cumbersome. Roberta Sullivan asked what the two issues were. The Town Manager noted — #1 is property being put on the inventory and not being able to opt out and; 92 the ability to appeal the demolition delay. John Arena noted that there have been two years of discussion on this bylaw and he supports the proposal to reformat. Board of Selectmen Minutes — June 19 2012 — page 7 The consensus of the Board was to keep the working group and add one more member who has been subject to the conditions imposed by the bylaw. Approve Amendments to Town Manager's Employment Agreement - Ben Tafoya noted that he and John Arena met with Gary Brackett and drafted this language as follows: 1. Severance Pay — He will receive three months salary at retirement and the numbers are based on assumption of budgeted salary. 2. Vacation Time — He will receive five weeks prorated for next year which is equal to 78 hours. 3. The Town Manager waives the right to sick leave payment. 4. The Town Manager waives compensatory time. 5. The Town Manager requests indemnification of any legal issues. 6. The Town Manager will assist in the transition of a new Town Manager. John Arena asked if severance works into retirement pay and Bob LeLacheur indicated it does not. A motion by Schubert seconded by Bonazoli to approve the amendments to the Town ManaLyer's contract with severance pay of $35,000 based on an annual salary of $140,000 was approved by a vote of 4 -0 -0. Establish Town Manager's Salary FY13 — Ric hard Schubert noted that $140,000 is higher than the 2% budgeted. It acknowledges professionalism of Peter Hechenbleikner and this amount fulfills the reality of what the Town will have to pay a new Town Manager. He had Carol Roberts research what other towns pay and Burlington pays their Town Manager $160,000; Winchester $150,000 and Belmont is hiring between $140,000 and $160,000. John Arena indicated he struggles with that amount and feels a disconnect of what we do now and what happens in the future. He feels Mr. Hechenbleikner has done a competent job but the question is what was done at the Annual Town Meeting, James Bonazoli indicated he agrees with Selectmen Tafoya and Schubert and noted that the Selectmen always felt that Mr. Hechenbleikner was underpaid. He would like to get him where he should be and he doesn't think we will be paying a new Town Manager that amount of money because we won't get anyone with his tenure. A motion by Schubert seconded by Bonazoli to establish the Town Manager's salary for FY2013 at $140,000 was approved by a vote of 3 -1 -0 with Arena opposed Review 2012 Goals — This item was postponed. Authorize Sale of Land — Ben Tafoya indicated he will vote against this because the Town will be losing money and the Town needs green space. He feels the Town is already absorbing a significant amount of housing. Board of Selectmen Minutes — June 19 2012 — page 8 James Bonazoli noted that a lot could be done with the money in the Sale of Real Estate Fund. A motion by Bonazoli seconded by Schubert that the Board of Selectmen authorize the Town Manager to negotiate the sale of two 3700 +/- square foot "assemblage" parcels at the intersection of Pearl Street and Audubon Road shown as parcels 1 and 2 on a map entitled "Proposed ANR Plan Pearl Street" by the Town of Reading Massachusetts Department of Public Works dated November 1, 2011, subject to the following minimum bid price and conditions: ♦ Minimum Bid price - 57400 each; ♦ Sold only to an abutter; ♦ Negotiated sale with each abutter; ♦ Closing — 60 days, subject to extension by the Town for good cause; ♦ Offered in "as is" condition; ♦ Subiect to noted utility easement; ♦ Parcel to be re- deeded to be attached to primary parcel, at the expense of the buyer; ♦ Buyer pays all closing costs and real estate transfer tax, except the Town's legal costs. The motion was approved by a vote of 4 -0 -0 A motion by Bonazoli seconded by Schubert that the Board of Selectmen authorize the Town Manager to arrange for the bid for sale pursuant to Chapter 30b regulations, the sale of one 17,800 +/- square foot parcel at the intersection of Pearl Street and Audubon Road shown as Parcel 3 on a map entitled "Proposed ANR Plan Pearl Street" by the Town of Reading Massachusetts Department of Public Works dated November 1, 2011, subject to the following minimum bid price and conditions: ♦ Minimum Bid price - 5200,000; ♦ Closing — 90 days, subject to extension by the Town for good cause; ♦ Offered in "as is" condition; ♦ Subiect to noted utility easement; ♦ Use restricted to one single family home and appurtenant structures , with no further subdivision of the parcel; ♦ Use will exclude application of the parcel as a 40B development; ♦ Driveway access only from Audubon Road; ♦ Buyer pays all closing costs and real estate transfer tax, except Town's legal costs. The motion failed by a vote of 2 -2 -0 with Shubert and Tafoya opposed The Town Manager noted that he has a meeting with the Zoning Board of Appeals on July 12 to get a variance on a Lothrop Road property. Review Changes to Economic Development Committee Policy — This item will be rescheduled. ,6: Board of Selectmen Minutes — June 19 2012 — page 9 Review Draft of Board of Selectmen "Vision" Statements — This item will be rescheduled. Driveway Variance Request — 51 Edgemont Avenue — The Town Manager noted that the driveway is 29 feet and the maximum the Town allows is 24 feet. James Bonazoli noted that the pavement to the left must go to grass. Ben Tafoya asked that the issue of driveway variances be put on a future agenda. A motion by Bonazoli seconded by Schubert that the Board of Selectmen approve a variance for the Town of Reading driveway regulations to permit a curb cut width of 29 feet at 51 Edgemont Avenue was approved by a vote of 3 -1 -0 with Schubert opposed. Approval of Minutes A motion by Schubert seconded by Bonazoli to approve the minutes of April 24, 2012 was approved by a vote of 4 -0 -0 A motion by Schubert seconded by Bonazoli to approve the minutes of May 8, 2012 was approved by a vote of 4 -0 -0. A motion by Schubert seconded by Bonazoli to approve the Executive Session minutes of April 24, 2012 as written was approved on a roll call vote with all four members voting in the affirmative. A motion by Arena seconded by Schubert to adjourn the meeting at 10.40 p.m. was approved by a vote of 4 -0 -0. Respectfully submitted, Secretary G J dc, 6V5 TRACKING OF LEGAL SERVICES - FY 2012 September bill includes for TLT litigation to be paid by schools October bill includes $3364 for TLT litigation to be paid by schools November Bill includes $2653 for TLT to be paid by schools December bill includes $3605.25 for TLT to be paid by Schools January billincludes $1039 exp and $2,943 hours for TLT to be paid by schools February bill includes $2,537.50 for TLT to be paid by schools March bill included $10,599 for TLT litigation to be paid by Schools April bill - separate bill for TLT litigatin to be paid by schools May bill - separate bill for TLT litigatin to be paid by schools M Hours I Month Monthly Monthly Available Monthly Monthly Available Hours Hours Remainder I I Remainder Allocated Used of Year Allocated Used of Year July 34.5 27.8 386.0 $5,000 $4,031 $55,969 August 34.5 28.7 357.3 $5,000 $4,183 $51,786 Septembei 34.5 59.4 297.9 $5,000 $8,697 $43,089 October 34.5 29.9 268.0 $5,000 $4,335 $38,754 November 34.5 40.8 227.2 $5,000 $5,966 $32,788 December 34.5 56.5 170.7 $5,000 $8,790 $23,998 January 34.5 30.2 140.5 $5,000 $5,418 $18,580 February 34.5 31 109.5 $5,000 $4,520 $14,060 March 34.5 116.8 -7.3 $5,000 $16,968 - $2,908 April 34.5 30.8 -38.1 $5,000 $4,466 - $7,374 May 34.5 24.6 -62.7 $5,000 $3,567 - $10,941 June 34.5 32.2 -94.9 1$60,000 $5,000 $4,669 - $15,610 Total 413.8 508.7 $75,610 September bill includes for TLT litigation to be paid by schools October bill includes $3364 for TLT litigation to be paid by schools November Bill includes $2653 for TLT to be paid by schools December bill includes $3605.25 for TLT to be paid by Schools January billincludes $1039 exp and $2,943 hours for TLT to be paid by schools February bill includes $2,537.50 for TLT to be paid by schools March bill included $10,599 for TLT litigation to be paid by Schools April bill - separate bill for TLT litigatin to be paid by schools May bill - separate bill for TLT litigatin to be paid by schools M