HomeMy WebLinkAbout2012-06-05 Board of Selectmen Packet2012 DRAFT - BOARD OF SELECTMEN AGENDAS
Estimated
Staff Responsibility Start time
future agendas
Policy on use of the AHTF
Policy on displaying street numbers
Preview licensing and Permitting software.
Review license and permit fees
Policy on Trust Fund Commissioners
Naming of roadway to Brande Court Paking
lot
June 5, 2412
Office Hour
John Arena
6:30
Executive Session
Security
7:00
Executive Session
Sale of Real Estate
7:00
Appointment
Reading Fall Street Faire
7:55
Hearing
FY 2013 Classification and Compensation
Plan
8:00
Joint Meeting with the Finance Committee
and Board of Assessors re: funding of
Assessor's re- inspections
8:30
Decision on requested modifications to
"Tennis Court" baseball field
9:15
Variance of width of driveway 58 Edgemont
and 66 Edgemont
9:45
Establish Town Manager's salary FY 2013
Appoint Town Counsel 7 -1 -12 through 6 -30-
13
June 11, 2012 - Meet with School Committee
and FINCOM
7:00
Presentation of School space needs study
June 19, 2012 ,
Town Accountant Quarterly meeting
7:30
Appointments of Boards, Committees,
Commissions
7:45
Met with CPDC, EDC, ConsCom re MAPC
presentation on priority mapping
8:00
Approve amendments to Town Manager's
employment agreement
Review 2012 Goals
9:00
Authorizing sale of land
July 10, 2012
Office Hour
liames Bonazoli
6:30
August 2I,`2012
One Way on Green Street from Ash Street to
Hearing High Street
September 6, 2012 - State Primary Election -
September 11, 2012
Office Hour Stephen Goldy 6:30
CAB member update
Town Accountant Quarterly meeting
Strout Ave Master Plan Zambouras/Feudo 1 9:00
Septexriber 25, 2012
Close Special Town Meeting Warrant
October 9, 2012
Office Hour Ben Tafoya 6:30
Tax Classification preview
October, 2, 2012
MAPC member update
4
Recognition of BCC members who are
retiring and who have served 5 years of more.
7:30
Hearing
Causeway Road Betterments
7:45
Presentation of draft report on Saugus and
Aberjona Rivers drainage study
8:00
Hearing
Burger king request for 24 hour operation
9:00
July 24, 2012
August 7, 2, 612
Office Hour
Richard Schubert
6:30
Presentation of final report on Saugus and
Aberjona Rivers drainage study
Follow -up on Green And Ash Street requests
from residents
August 2I,`2012
One Way on Green Street from Ash Street to
Hearing High Street
September 6, 2012 - State Primary Election -
September 11, 2012
Office Hour Stephen Goldy 6:30
CAB member update
Town Accountant Quarterly meeting
Strout Ave Master Plan Zambouras/Feudo 1 9:00
Septexriber 25, 2012
Close Special Town Meeting Warrant
October 9, 2012
Office Hour Ben Tafoya 6:30
Tax Classification preview
October, 2, 2012
MAPC member update
4
November 6, 2012 - State Election - No
November 13, 2012 - Subsequent Town
Meeting
November 15, 2012 - Subsequent Town
INovember 19, 2012 - Subsequent Town I I
Meeting
November 20,2012
Office Hour John Arena 6:30
Tax Classification hearing
Approve Liquor Licenses
Review Goals
(November 26, 2012 - Subsequent Town
MPAf'1 •fR
December 4, 2012,
Office Hour James Bonazoli 6:30
Approve licenses
Approve early openings /24 hour openings
Town Accountant Quarterly meeting
Deeembeir 18; 2012
Town Manager Performance Evaluation
5
oFRFgo'y Town of Reading
y 16 Lowell Street
Reading, NSA 01667 -2685
FAX: (781) 942 -9071
Email: townmanager @ci.reading.mams TOWN MANAGER
Website: www. readingma.gov (781) 942 -9043
MEMORANDUM
TO: Board of Selectmen
FROM: Peter Hechenbleikner
DATE: May 31, 2012
RE: Agenda — June 5, 2012
1) I have requested an Executive Session to discuss two issues: (1) a security issue; and (2)
sale of real estate of parcels authorized by the acts of Town Meeting to be sold.
6a) A public hearing is scheduled for adoption of FY2013 compensation plan and
amendments to the classification plan. The compensation plan will increase the cost of
living (COLA) by 2% for non -union employees, and non -union employees will not get a
step increase this year unless they are entitled to a step based on the completion of their
probationary period. The Classification Plan is amended to remove the notation as the
five year grant for the RCASA Director and one other position.
6b) A joint meeting with the Finance Committee and the Board of Assessors will start at 8:30
and is related to the unanticipated need for additional funding for property inspections
related to the transition to the new Patriots Property CAMA System. I will have a fuller
presentation at the meeting, but the Town Accountant has provided you with the
information on how one goes about this type of transfer and the Finance Director has
provided you with information on the amount of money needed.
6c) John Feudo and Charlie Ehl from Reading Youth Baseball will be in to request a decision
from the Board of Selectmen on the proposed modifications to the "Tennis Court"
baseball field. In your packet is a copy of the presentation made on February 14th on this
matter. Additionally, members of the Board of Selectmen conducted a site visit in late
April to review the location of the proposed modifications.
6d) Related to the installation of granite curbing on Stewart and parts of Edgemont, the
Engineering Division determined that two properties have driveways in excess of what is
allowed — 24 feet for a double driveway. Both property owners have requested that the
Board of Selectmen grant a variance to allow the width of their driveway. Action on this
matter is critical on June 5 t so that the curbing construction project can move forward.
6e) The pertinent page of the FY2013 budget is included which shows the Town Manager's
2012 salary and the budgeted FY2013 salary. The salary increase is 2 %.
6f) The Board of Selectmen needs to appoint Town Counsel for the next fiscal year.
Brackett and Lucas is interested in continuing as Town Counsel.
TO: Board of Selectmen
Reading Municipal Light Board
Cc Vinnie Cameron — GM, RMLD
From: Peter I. Hechenbleikner, Town Manager
Date: Thursday, May 31, 2012
Re: Filling a vacancy on the Reading Municipal Light Board
Mary Ellen O'Neill has submitted her resignation from the Reading Municipal Light Board, effective
immediately.
The process for filling a vacancy on an elected Board, Committee, or Commission other than the
Board of Selectmen is:
♦ Post the vacancy for a minimum of 15 days (per Reading Home Rule Charter)
♦ The remaining members of the RMLB, along with the Board of Selectmen sit as a "committee
of the whole" to interview all candidates who have submitted their name for consideration
♦ The above "committee of the whole" votes to appoint a member who will serve until the next
Town election in April 2013. It will take 5 votes to appoint the member (5 members of the
Board of Selectmen plus 4 remaining members of the RMLB = 9 members. By charter any
action requires the majority vote of the full authorized membership of the committee)
♦ Since Mary Ellen was just elected, the 2013 Town election ballot will have an RMLB position
for the remaining 2 years of the term, plus how ever other members of the RMLB are up for
election.
The members of the Board of Selectmen and RMLD may want to recruit applicants for the position,
since we do not have any names on file expressing interest in the Reading municipal Light Board.
Lf
a Pana 1
Z�
Page 1 of 1
Hechenbleikner, Peter
y Y
From: MaryEllen O'Neill [maryelienoneill @hotmail.com]
Sent: Thursday, May 31, 2012 9:55 AM
To: Phil Pacino; Cameron, Vinnie
Cc: Hechenbleikner, Peter; Gemme, Laura
Subject: RMLD Board
I am submitting my resignation from the RMLD Board of Commissioners effective immediately. Pressing personal
and family matters necessitate my reducing my outside commitments for the time being.
Mary Ellen
I
5/31/2012 9 E� /�
Schena, Paula
From: Hechenbleikner, Peter
Sent: Tuesday, May 29, 2012 10:49 AM
To: Reading - Selectmen
Cc: Schena, Paula
Subject: FW: Join Us! Transportation Summit
Town Manager's report 6 -5 -12
Peter I. Hechenbleikner
Town Manager
Town of Reading
16 Lowell Street
Reading MA 01867
Please note new Town Hall Hours effective June 7, 2010:
Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m.
Tuesday: 7:30 a.m. - 7:00 p.m.
Friday: CLOSED
phone: 781- 942 -9043
fax 781- 942 -9071
web www_readin rn ov
email townmanager ci.reading.ma.us
Please let us know how we are doing - fill out our brief customer service survey at
http:// readingma- surveV.virtualtownhall. net /survey /sid /ccc2fO35993bd3c0/
From: MAPC [mailto:jrobertson @mapc.org]
Sent: Friday, May 25, 2012 5:21 PM
To: Town Manager
Subject: Join Us! Transportation Summit
Having trouble viewing this email? Click here
Mayors and Municipal Leaders
Tian portation Summit
Sponsored by:
The Metro Mayors Coalition
The Metropolitan Area Planning Council (MAPC)
Massachusetts Municipal Association (MMA)
The North Shore Coalition
and more to come!
Where:
South Station Concourse
700 Atlantic Avenue
Boston, MA 02110
10
5/29/2012
Monday, June 11, 2012
2 p.m. to 4 :00 p.m.
South Station Concourse
Page 1 of 2
� �3
Page 2 of 2
28 F ��„ "' ` Join Boston Mayor Thomas Menino, Somerville Mayor Joseph Cuttatone,
99 0 Logan Internat.orar, Chelsea City Manager Jay Ash, and other municipal officials from across the
,_ Aarpf' state in a call to action for statewide investment to build the 21st century
" _ transportation system Massachusetts needs.
A competitive economy, a healthy public, a healthy environment, and our
..�.
quality of life in the Commonwealth depend upon a functioning and financially
stable transportation system. Together; we have the power to make it flapper).
bfnalsA Z 10Havtaq Register Now!
V 1 t� rrlroscifc_
I can't make it
When;
Monday June 11, 2012
2:00 PM to 4:00 PM EDT
Add to my calendar
Questions?
Jessica Robertson, MAPC
617 -451 -2770
jrobertson@mapc.org
Forward email
;'.1%5a{'@Ltrss tl7str ;f.3Cr - C. WStMi'CC)t=1Ct,
This email was sent to townmanager @ci.reading.ma.us by �r� obertson @mapc.org j
Update Profile /Email Address j Instant removal with SafeUnsubscribeT"' I Priva
Policy.
The Metropolitan Area Planning Council 160 Temple Place I Boston I MA 02111
11
5/29/2012
2 c y
LEGAL NOTICE
TOWN OF READING
NOTICE OF POBUC .
HEARING
To the Inhabitants of the
Town of Reading:
.Please take notice that the
Board of Selectmen of the Town
of Reading will hold a public
hearing on Tuesday, June'S,
2012 at 8:00 p.m. in the
Selectmen's Meeting Room, 16
Lowell Street, Reading;
Massachusetts on the FY2013
Classification . and
Compensation Plan. .
Copies of -the proposed doc-
uments regarding this topic are
available in the Town
Manager's office, 16 Lowell
Street, Reading., MA, M -W-
Thurs from 7:30 a.m. - 5:30
p.m., Tues from 7:30 a.m. -
700 p.m. and are attached to
the hearing notice on the web -
site at www.readingma.gov -
All interested parties are
invited to attend the hearing, or
may submit their comments in
writing or by email prior to 6:00 -
p.m. on June 5,- 2012 to town .
managerC ci.reading.tna.us
By order of
Peter 1. Hechenbleikner
Town Manager
12 r_ 0 k
DRAFT FY 2013 TOWN OF READING CLASSIFICATION PLAN
Schedule A -1
Parking Enforcement
A
Van Driver
Library Technician
Officer
B
Clerk
Senior Library Technician
C JAdministrative
Secretary Senior Library Associate
Community Outreach
Permits & Licensing
Coordinator of
Senior Center
Prgm Coord. (3 yeae Recreation Program
D
Administrative Assistant
Coordinator
Volunteers
Veteran's Service Officer
Coordinator
Animal Control Officer
RGA&A- grant) Coordinator
E
Social Worker
Librarian
Assistant Collector
Assistant Treasurer
Assistant Appraiser
Assistant Town Clerk
Conservation
Assistant Building
Administrator
Inspector
Health Inspector
Staff Planner
Plumbing/Gas Inspector
Wiring Inspector
F
Retirement Bd
Head Public Safety
Office Manager
Admin/Ass't Town Acct
Technician
Dispatcher
Division Head-
Division Head - Children's Division Head-
Division Head - Technical
G
Public Health Nurse
Nurse Advocate
Circulation
Services
Information Services
Services
Elder /Human Services
Police Business
DPW Business
H
Administrator
Assistant Library Director
Town Clerk
GIS Coordinator
Adminstrator
Administrator
Recreation Administrator
Public Health
Human Resources
Project Director (3 year Forestry, Park &
Highway/Equipment
I
Administrator
Administrator
.....,
urncn ,. ��.�_«)
Cemetary Supervisor
Supervisor
Water Sewer Supervisor
Water Quality Supervisor
J
Building Inspector
Apprasier
Network Administrator
Database Administrator
Treasurer /Collector
K
Library Director
Town Engineer
Community Services
Ass't Town Mgr /
L
Director /Town Planner
Town Accountant
Finance Director
M
Fire Chief
Police Chief
DPW Director
DRAFT FY 2013 TOWN OF READING COMPENSATION PLAN
Schedule B -1
(2% increase over FY12)
ANNUAL (based on a 37.5 hr workweek)
Grade
Step 1
Step 2
Step 3
Step 4
Step 5
Step 6
Step 7
Step 8
Step 9
Step 10
Step 11
Step 12
A
$ 30,050
$
30,635
$ 31,259
$
31,883
$
32,526
$
33,170
$
33,833
$
34,515
$ 35,198
$
35,900
$
36,621
$
37,362
B
$ 33,053
$
33,716
$ 34,379
$
35,061
$
35,763
$
36,485
$
37,226
$
37,967
$ 38,727
$
39,488
$
40,287
$
41,087
C
$ 36,348
$
37,070
$ 37,811
$
38,571
$
39,351
$
40,131
$
40,931
$
41,750
$ 42,588
$
43,446
$
44,304
$
45,182
D
$ 39,995
$
40,794
$ 41,594
$
42,432
$
43,290
$
44,148
$
45,026
$
45,942
$ 46,859
$
47,795
$
48,750
$
49,725
E
$ 43,992
$
44,870
$ 45,767
$
46,683
$
47,619
$
48,555
$
49,530
$
50,525
$ 51,539
$
52,572
$
53,625
$
54,698
F
$ 48,380
$
49,355
$ 50,330
$
51,344
$
52,358
$
53,411
$
54,483
$
55,575
$ 56,687
$
57,818
$
58,988
$
60,177
G
$ 53,216
$
54,288
$ 55,380
$
56,472
$
57,603
$
58,754
$
59,943
$
61,133
$ 62,361
$
63,609
$
64,877
$
66,183
H
$ 58,539
$
59,709
$ 60,918
$
62,127
$
63,375
$
64,643
$
65,930
$
67,256
$ 68,601
$
69,966
$
71,370
$
72,794
1
$ 64,409
$
65,696
$ 67,002
$
68,348
$
69,713
$
71,097
$
72,521
$
73,983
$ 75,446
$
76,967
$
78,507
$
80,087
J
$ 70,844
$
72,248
$ 73,710
$
75,173
$
76,674
$
78,215
$
79,775
$
81,374
$ 82,992
$
84,669
$
86,366
$
88,101
K
$ 77,922
$
79,482
$ 81,081
$
82,700
$
84,338
$
86,034
$
87,750
$
89,505
$ 91,299
$
93,132
$
94,985
$
96,876
L
$ 85,722
$
87,438
$ 89,174
$
90,968
$
92,781
$
94,634
$
96,525
$
98,456
$ 100,425
$
102,434
$
104,481
$
106,568
M
$ 94,283
$
96,174
$ 98,105
$
100,055
$
102,063
$
104,111
$
106,178
$
108,303
$ 110,468
$
112,691
$
114,933
$
117,234
F ,
HOURLY
Gradel
Step 1
Step 2
Step 3
Step 4
Step 5
Step 6
Step 7
Step 8
Step 9
Step 10
Step 11
Step 12
A
15.41
15.71
16.03
16.35
16.68
17.01
17.35
17.70
18.05
18.41
18.78
19.16
B
16.95
17.29
17.63
17.98
18.34
18.71
19.09
19.47
19.86
20.25
20.66
21.07
C
18.64
19.01
19.39
19.78
20.18
20.58
20.99
21.41
21.84
22.28
22.72
23.17
D
20.51
20.92
21.33
21.76
22.20
22.64
23.09
23.56
24.03
24.51
25.00
25.50
E
22.56
23.01
23.47
23.94
24.42
24.90
25.40
25.91
26.43
26.96
27.50
28.05
F
24.81
25.31
25.81
26.33
26.85
27.39
27.94
28.50
29.07
29.65
30.25
30.86
G
27.29
27.84
28.40
28.96
29.54
30.13
30.74
31.35
31.98
32.62
33.27
33.94
H
30.02
30.62
31.24
31.86
32.50
33.15
33.81
34.49
35.18
35.88
36.60
37.33
1
33.03
33.69
34.36
35.05
35.75
36.46
37.19
37.94
38.69
39.47
40.26
41.07
J
36.33
37.05
37.80
38.55
39.32
40.11
40.91
41.73
42.56
43.42
44.29
45.18
K
39.96
40.76
41.58
42.41
43.25
44.12
45.00
45.90
46.82
47.76
48.71
49.68
L
43.96
44.84
45.73
46.65
47.58
48.53
49.50
50.49
51.50
52.53
53.58
54.65
M
48.35
49.32
50.31
51.31
52.34
53.39
54.45
55.54
56.65
57.79
58.94
60.12
t�
W
OF 1tF,0��N
O
s`19: /NCOFP��P
Accounting Department
Town of Reading
16 Lowell Street
Reading, MA 01867
Phone 781- 942 -9005
gla poi nte() read ing.ci. ma. us Fax 781 - 942 -9037
........................................................................................................................................................................................... ............................... .
To: Board of Selectmen
Finance Committee
From: Gail LaPointe
Town Accountant
Date: May 30, 2012
Re: Budget Transfers
With the appropriate votes, MGL Chapter 44 Section 33B allows transfers of previously
appropriated amounts to any other use authorized by law.
The most frequently used method is a majority Town Meeting vote.
The second method allows the Selectmen to vote to transfer funds from one municipal
department to another, excluding School and Light Departments.
This type of transfer can only be done if:
The timeframe for the vote is between May 1 and July 15
The amount cannot exceed 3% of the annual budget of the department from which
the transfer is made
The transfer can be for up to $5000 if 3% of the department's annual budget is less
than $5000
The Finance Committee must approve the budget transfer
After the vote, a copy of the minutes of both boards should be sent to the accounting
department so that the appropriate accounts can be adjusted.
15 � a
Total parcels
8,600
Assume Patriot conversion for FY13 and Reval in FY14
FY12 Cost
Need field review 8,600 all parcels in Reading
$7 /each $ 60,200
FY12 Cost $ 60,200
FY13
Need full review* 3,600 parcels need interior inspection (9yr cycle)
$27 /each $ 97,200
FY13 Cost $ 97,200
Total Cost $ 157,400
*2,091 need full review as of May 2012, nine year pace is about another 1,000 /yr - 3,091 within the next year
*3,600 would benefit from a full review as of May 2012 since entry has not been gained in 9+ years
16
February 14, 2012
• Background, how it used to be
*The way it is today
*Why we need the change
•What we have done so far
*Proposal for Tennis Court Field
c-
l
• Predominantly wooden bats... just starting with
Aluminum Bats.
• Newt Morton pitched to kids weekday mornings in the
summer @Joshua Eaton with kids picking teams
N • No travel baseball or AAU baseball
0
• No summer baseball
• No indoor hitting facilities
• Very little if any private instruction
• Birthdate eligibility cutoff date July
(Important)
• Major League Games at Hunt Field
31 /August 1st
N
N
• Bat technology is greatly improved
• Age cutoff date is earlier (April 30/ May 1St)
— Effect is there are 13 year old kids playing in RYB at the
start of the season where as in the past the oldest a kid
could be at the start of the season was 12 years 9 months.
— Added 3 months are important as boys bodies change
• Reading Baseball School, One on One Fundamentals,
Athletic Evolution, Rams Athletic Complex, etc. etc.
• Plethora of private instructors
• Travel Baseball, AAU Baseball, Summer ball Fall ball
with indoor facilities kids can play year round
• Major League games played at Hunt
a
• Band box — dramatic increase, in home runs, 3
or 4 per game
—Check swing pop flies become home runs and line
N shots in the gaps are singles.
— Distorting proper play of baseball
• We need a fenced in ball park sized
appropriately for 12 year old play.
• RYB has two big events per year
— Opening Night
— All Star Day
W RYB takes great care to be a good neighbor.
— We limit the scope of opening night so as to not
overwhelm the neighborhood. Restrict the publicity
to 12 year old players (RYB participants are aged 7 -
12)
• Need the infrastructure of the Tennis Court
Field,
6-.
si�
• Invested approximately $70K in Field Improvements over
the last 3 years.
• Significantly improved player safety by eliminating
dangerous burns& lips at one of the Eaton & Hunt Field
• Completely rebuilt the Eaton A field & the Tennis Court
Field diamond
• Replaced Clay and leveled Hunt & Eaton B field
• Upgraded backstop at Eaton A
• Installed Field boxes at each field so that we can maintain
our the pitchers mound and basepaths
• These are all donations for the benefit of the town of
Reading... and RYB of course
N
Ut
• Grade
the outfield so
that it
is functionally level
2.10 to
225 feet from
home
plate.
— Today it begins a dramatic slope down at a distance of
180 —185 feet
• Install 4' black fence from left field foul line to
outfield fence near high school cafeteria 2.10 -225
feet from home plate
— For Town Vehicle access and pedestrian access leave
an opening wide enough for vehicles to get through
• Installation
line
of 6 -10 foot foul pole on the left field
• Install yellow safety border barrier at -the top
of the outfield fence
• Installation of a 18' foot safety net effectively
the length of the playing surface along the 3rd
base side
--j — Provide reasonable protection for tennis players
from foul balls
—Clear 1 %" monofilament
C-
• Installation of an outfield 4-' x 8' electronic
scoreboard
— Location up to town
N
Model 1-030B.'aseb ,
Cabinet Size: 8 ft. x 4 ft.
Digit Height: 18 in,
• Installation of aluminum spectator bleachers
similar in size and construction to those
currently in- use on the 3rd base side.
m —15t in left center field
— If dernandwas there 2"d in right center field
• Installation of protective 5 foot fence for
spectators watching from the 3rd base
bleachers from foul balls
W
Lo
1
Page 1 of 1
Schena, Paula
From: Cole, Christopher
Sent: Thursday, May 31, 2012 1:40 PM
To: Hechenbleikner, Peter
Cc: Schena, Paula
Subject: Edgemont Ave Driveways
Attachments: 58 Edgemont.JPG; 66 Edgemont.JPG; Edgemont Driveway Widths.pdf
Peter,
Attached are pictures of the 2 driveways as well as a map showing the 2 locations. For the driveway at 58
Edgemont, 24' could be achieved from the wall /edge of driveway on the left to about the right corner of the
garage. For the driveway at 66 Edgemont, 24' could be achieved between the right side of the stairs (on the left)
and the current right edge of the driveway at the wall.
Chris
Christopher A. Cole
Civil Engineer
Town of Reading Engineering Division
16 Lowell Street
Reading, MA 01867
(781) 942 -6685
(781) 942 -5441 fax
ccole ci.reading.ma.us
OFFICE HOURS
Monday
7:30 a.m. to 5:30 p.m.
Tuesday
7:30 a.m. to 7:00 p.m.
Wednesday
7:30 a.m. to 5:30 p.m.
Thursday
'7:30 a.m. to 5:30 p.m.
Friday
CLOSED
When writing or responding, please remember that the Secretary of State's Office has determined that email is a
public record.
32
5/31/2012
6dl
"�' w � � �.. #' °� „$ � � .y d^ xxo� f e "�I" -t' ?"s ,gip¢ .. �. r .. �'r.•Y
'"� < a � �� { r•X«. � �J k � °` ,a� 'd +.YS .-� � �"'t,' .+e t; •%� �• �z .� , r� � � v "L
w��.��. ., rte, ,� � y . ✓ e- /j
.rra• zP - ..'td:" .., d$kt ytii 'lv v!,rZ' ` • j J+
4-jf 9t r •r• ' • �4 id`s .��•
d+, +r"'y'LL• • v'ea ,:,i„ �: >,,•.''l its ^'Y VIP;,
"T 70Z
<
PT /
. 6
ry l
s
,
� r
F7,!
f r,
ro^ ' �
td 1i
,h
d:
K
Al
•'Rh"
7 ;? i` era+ i , y t Yv„ r✓.'f. ..
z
.r
1 ;
y
Page 1 of 1
Schena, Paula
From: Hechenbleikner, Peter
Sent: Thursday, May 24, 2012 7:59 AM
To: Schena, Paula
Subject: FW: Curb appeal
BOS 6 -5 -12 - copy with letter from Chris Cole
Peter I. Hechenbleikner
Town Manager
Town of Reading
16 Lowell Street
Reading MA 01867
Please note new Town Hall Hours effective June 7, 2010:
Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m.
Tuesday: 7:30 a.m. - 7:00 p.m.
Friday: CLOSED
phone: 781 - 942 -9043
fax 781 - 942 -9071
web www. read ingma. gay
email town manager _ ci.reading.ma.us
Please let us know how we are doing - fill out our brief customer service survey at
http:// readingma- survey•virtualtownhall. net /survey /sid /ccc2fO35993bd3cO/
From: Kevin Douglas [mailto:kdoug @landd.biz]
Sent: Wednesday, May 23, 2012 5:03 PM
To: Town Manager
Subject: Curb appeal
Dear Mr. Hechenbleikner
Kindly consider this email as a request to appear before the Board of Selectmen on June 5, 2012 to appeal the
Selectmen's regulation on driveway width as it pertains to my home at 58 Edgemont Ave and the upcoming
granite curb placement on Edgemont Ave and Stewart St.
Thank you.
Kevin Douglas
35
5/29/2012
W N
OF}?
Town of Reading
16 Lowell Street
Reading, MA 01867 -2683
a
O,s39,1XC0Re0¢��
Fax: (781) 942 -5441
Website: www.ei.reading.ma.us
May 17, 2012
Current Resident
58 Edgemont Avenue
Reading, MA 01867
To Whom It May Concern:
PUBLIC WORKS
(781) 942 -9077
Several weeks ago, I notified you by letter that that your current driveway opening of 28 feet
exceeds the maximum allowable width under the Board of Selectmen's Driveway Policy. This
policy limits all driveway openings to a maximum width of 24 feet at the street line.
The curb installation project will be starting mid -June and it is imperative that this issue be
resolved before the start of the project. Please contact me within two (2) weeks of receiving this
letter at 781 -942 -6685 to discuss options for decreasing the width of your driveway opening. If
no response has been received after the 2 week period, the driveway will be decreased to the
allowable width, during the curb installation process.
If you choose to do so, you may appeal the decision to the Board of Selectmen who, at their
discretion, can grant a variance on the width of the driveway if they so choose. However, this
request must be initiated as soon as possible so no delay in the project occurs. I have enclosed a
copy of the original letter sent to you several weeks ago.
cc: Peter Hechenbleikner, Town Manager
Board of Selectmen
George Zambouras, Town Engineer
Sincerely,
Christopher A. Cole
Civil Engineer
Town of Reading Engineering Div.
36 6�S
Fax: (781) 942 -5441
Website: www.ci.readiny.ma.us
Current Resident
58 Edgemont Avenue
Reading, MA 01867
To Whom It May Concern:
Town of Reading
16 Lowell Street
Reading, MA 01867 -2683
March 1, 2012
PUBLIC WORKS
(781) 942 -9077
On a recent inspection in your neighborhood it was found that the existing 28 foot width of your
driveway exceeds the maximum allowable width under the Board of Selectmen's Driveway
Policy. This policy limits all driveway openings to a maximum width of 24 feet. At your
earliest, convenience, please contact me at 781 - 942 -6685 to discuss options for decreasing the
width of your driveway opening during the curbing installation in front of your property later this
year.
cc: George Zambouras
Christopher Cole
Sincerely
'
Christopher A. Cole
Civil Engineer
Town of Reading Engineering Div.
37 LJ 6
Page 1 of 1
Schena, Paula
From: Michael Cashins [MRCashins @cashins.com]
Sent: Tuesday, May 29, 2012 1:42 PM
To: Schena, Paula
Subject: Variance
Dear Ms. Schena:
Our street will have new curbing installed soon. The Town Engineer, Christopher Cole, issued a letter stating that
my driveway exceeds the 24 foot maximum allowed under the Selectman's Driveway Policy. I am writing to
request that a variance be granted to allow for my driveway located at 66 Edgemont Ave. to remain at 32 feet in
width.
Please confirm that this request has been received.
If you need anything further please respond to this e-mail or call me at my office 781 - 245 -1400.
Regards,
Michael R. Cashins, CIH
Manager of Industrial Hygiene Services
Phone: 781- 245 -1400 Ext. 102
mrcashins@cashins.com
www.cashins.com
,
Associates, Inc.
.'.,O 1r1[ih.'T%--no,1, 1 -titf }. J _ It�a� <i
JndusirW Hygiene & Environmental Trsting
Follow Us on Facebook and Twitter
Click Here to Check Out Our Bloct!!
38
5/29/2012
!�1
st
Z
rr
O,v
T.
J�7
g u
h
-c
*"77'7�
74 .7
�
eV
OFREq
Town of Reading
16 Lowell Street -
�' Reading, MA 01867 -2683
a w
!6`�erINCOR4�4P�
Fax: (781) 942 -5441
Website: www.ci.reading.rna.us
May 17, 2012
Current Resident
66 Edgemont Avenue
Reading, MA 01867
To Whom It May Concern:
PUBLIC WORKS
(781) 942 -9077
Several weeks ago, I notified you by letter that that your current driveway opening of 32 feet
exceeds the maximum allowable width under the Board of Selectmen's Driveway Policy. This
policy limits all driveway openings to a maximum width of 24 feet at the street line.
The curb installation project will be starting mid -June and it is imperative that this issue be
resolved before the start of the project. Please contact me within two (2) weeks of receiving this
letter at 781 -942 -6685 to discuss options for decreasing the width of your driveway opening. If
no response has been received after the 2 week period, the driveway will be decreased to the
allowable width, during the curb installation process.
If you choose to do so, you may appeal the decision to the Board of Selectmen who, at their
discretion, can grant a variance on the width of the driveway if they so choose. However, this
request must be initiated as soon as possible so no delay in the project occurs. I have enclosed a
copy of the original letter sent to you several weeks ago.
cc: Peter Hechenbleikner, Town Manager
Board of Selectmen
George Zambouras, Town Engineer
Sincerely,
Christopher A. Cole
Civil Engineer
Town of Reading Engineering Div.
40 �J q
oFRFq °f�c 'own of Reading
16 Lowell Street
Reading, MA 01867 -2683
639:INCO �P
Fax: (781) 942 -5441
Website: www.ci.reading.ma.us
March 1, 2012
Current Resident
66 Edgemont Avenue
Reading, MA 01867
To Whom It May Concern:
PUBLIC WORKS
(781) 942 -9077
On a recent inspection in your neighborhood it was found that the existing 32 foot width of your
driveway exceeds the maximum allowable width under the Board of Selectmen's Driveway
Policy. This policy limits all driveway openings to a maximum width of 24 feet. At your
earliest convenience, please contact me at 781 - 942 -6685 to discuss options for decreasing the
width of your driveway opening during the curbing installation in front of your property later this
year.
cc: George Zambouras
Christopher Cole
Sincerely,
J J!
Christopher A. Cole
Civil Engineer
Town of Reading Engineering Div.
41 0 ' t)
Website: www.ei.reading.ma.us
Town of Reading
16 Lowell Street
Reading, MA 01867 -2683
On September 17, 1984, the Board of Public Works (now the Board of Selectmen)
adopted the following policy concerning access to public ways:
The Department of Public Works may issue permits for motor vehicles access and exits
onto public ways and / or across sidewalks as specified in the Town By -Law Article XIV,
Section 6, if the request complies with the following requirements:
a. No access shall be allowed at the end of a roadway (except a cul -de -sac).
b.A single car driveway shall not exceed 12 feet in width.
--;>c. A double car driveway shall not exceed 24 feet in width.
d.A s ingle direction parking lot entry shall not exceed 15 feet in width.
e. A dual direction parking lot access shall not exceed 30 feet in width.
f. Two access ways may be allowed on any single lot if the distance between the access
points shall be at least 125' unless specific indicated needs to the contrary are
demonstrated.
g.T he minimum distance between a dual direction parking lot access and any other
driveway or entry on the same lot shall be 50'.
h.Any access to a public way or across any sidewalk shall conform to the typical cross-
section of driveway apron (copy attached).
i. No permit shall be issued for the purpose of parking vehicles on sidewalks, tree lawn
areas or roadway shoulders.
j. No access to a public way or across any sidewalk shall conflict with Town shade trees,
nor existing or proposed utilities (hydrants, catch basins, headwalls, etc.).
k.Any access shall comply with all applicable traffic engineering and safety requirements
and standards (sight distance, alignment, etc.)
1. The applicant may appeal to the Board in cases of dispute concerning said permit
issuance.
42 �11 (
Town of Reading, Massachusetts
Driveway Design Requirements
The design standards presented are based on the type of road, design speed, rights of the
roadway user and abutting property owners.
1. Driveways should be located to the best advantage with regard to the road alignment
profile, sight distance conditions, and natural features.
2. The standards call for not more than two driveways for any one property. Additional
drives should not be allowed unless there is a clear necessity for them. No circular drives
are allowed, unless there is a minimum frontage of 150 feet.
3. If there are a number of commercial establishments to be constructed, then a service road
shall be constructed by the applicant to connect with the exit and entrance allowed under
the standards.
4. The standard, for commercial drives, on roads having a design speed or an 85`h percentile
speed of 30 M.P.H. or less may have two 45° drives with a minimum radius of 30 feet
and a minimum square width of 20 feet. If the major use of the drives is for trucks, the
width may be increased to a maximum of 24 feet.
5. In the case of short frontage, where it would be impossible to construct two 45° drives
and a driving island, or where warranted by other site conditions, a single 90° driveway,
24 feet wide, measured at the point of tangency to the drive, and two 30 foot radii may be
used.
6. Residential driveways will consist of a single 90° drive with a maximum property line
width of 24 feet.
7. Wherever possible, drives are to be set back 50 feet or more from a street corner,
measured between the nearest edge of the driveway and the cross road edge of pavement.
8. Proposed driveways must conform to the typical cross section requirements for the
roadway width being entered whether the sidewalks exist or not.
9. At locations where sidewalks and curbing exist, curb corners of like material shall be
installed with a minimum a 2 foot radius
10. The grade of a driveway may not exceed 10% plus or minus for a distance of at least 20
feet from the property line into the lot.
93 6J (2�'
11. Driveways with excessive width and length may require drainage, if the surface runoff
will create a hazardous condition on the roadway surface.
12. All proposed driveways or modifications to existing driveways must be submitted for
approval to the Department of Public Works. The sketch shall indicate all trees,
hydrants, poles, etc., as well as the gutter grade, property line grade, and proposed grades
in sufficient detail to insure compliance with the above requirements.
13. Any driveways for a commercial or industrial use will require approval from the Board of
Public Works.
44 �� 13
50 Ft. Roadway
40 Ft. Roadway
PAVEMENT: 11/2" base course, 1" top or wearing course
GRAVEL: I' thickness, compacted in two or more lifts.
Material shall be well graded as directed by the Superintendent
of the Board of Public Works.
TYPICAL CROSS-SECTION OF DRIVEWAY APRON
( not to scale )
45
�JrY
Street Opening Permit Policy
This policy establishes requirements for performing work within road rights -of -way within the Town of
Reading.
Activities Requiring a Street Opening Permit
No person shall excavate any roadway in the Town of Reading for the purposes of installing or repairing
sewer, water, drainage, gas, telephone, cable television or other utilities without first obtaining a Street
Opening Permit from the Engineering Division of the Department of Public Works.
In addition, any excavation within the road right -of -way for the installation or replacement of driveway
aprons, sidewalk or curb, or occupancy of the sidewalk or street area will require the issuance of a street
opening permit.
Permit Application Submission Requirements
Applications for Street Opening Permits must include the following information:
• A current valid DIG SAFE number;
• A satisfactory Certificate of Insurance naming the Town of Reading as an additional insured;
• A satisfactory Street Opening Bond in the amount of Five Thousand Dollars ($5,000.00) executed
to the benefit of the Town of Reading; and
• A sketch of the location and nature of the work to be done.
Permit Issuance
Permits will be routinely issued between April 1 and November 15. Between November 15 and
December 15, and between March 15 and April 1, a permit may be issued at the discretion of the
Engineering Division. Between December 15 and March 15, the Director of Public Works may grant a
permit under emergency conditions where no other alternative exists.
Permit Compliance
The applicant must comply with the Street Opening Permit Requirements and Roadway Construction and
Repair Standards or Driveway Design Requirements as established by the Department of Public Works.
Permit Fees
A fee of $25.00 will be charged for Street Opening permits related to driveways, sidewalk, curb, and
street occupancy.
A fee of $50.00 will be charged for Street Opening Permits related to utility construction or
reconstruction.
46
4J J
03/30/2012 11:34
bleiacheur
PROJECTION: 20131
TOWN ADMINISTRATION
TOWN OF READING,
NEXT YEAR [CURRENT YEAR BUDGET ANALYSIS
FY13 General Fund
2011 2012 2012
ACTUAL ORIG BUD REVISED BUD
2012
ACTUAL
2012
PROJECTION
(PG 1
bgnyrpte
FOR PERIOD 99
2013 PCT
4- FINCOM CHANGE
0122 SELECTMEN,
05 EXPENSES
11225530,530100
ADVERTISNG
2,738.08
1,200.00
1,200.'00
1,201.21]
1,.200.00
1,200.00
.0%
11225542 542000
OFFC.SUPPL
207.68
00
.00
.00
.00
.00
0%
11225.578.578000
OTHER EXPN
1,'127.4,9
400.00
400.00
224.12
400.00
400.00
.0%
TOTAL EXPENSES
41167.25
1,600.00
1,600.00
1,425.33
1,600.00
1,600.00
0%
TOTAL SELECTMEN
.
4,167.25
1,600.00
1,600.00
1,425.33
1,600.00
1,600.00
.0%
0123 TOWN MANAGER
,OD
.P 03 SALARIES
(1233511 511600
TOWN MGR
1
130,,201.24
132,700.00
132,700.00
96•,973.10
132,700.06
135,375.00
2.0%
11233511,511002
OFFICE 'MGR
56,:948..21
58,040.00
58,040.00
42,251.32
58,040.00
59,26,0.00
2.1%
'11233511 $11011
ADMIN SECR
9,294.91
13,371.00
13,371.00
9,726.51
13,371.00
13,644.00
2.0%
11233511 515000
O.VER'PTME
3,529.51
3,506.00
3,500..00
2,983.92
3,500.00
4,000.00
14.3IL
1i233512 512000;
WAGES-TEMP
?'r
4,504x60
5,000.00
5,000.00
3,620.08
5,000.00
5,000.00
.0%
F "5 "�, 'If:112335I7 517017
SICK LEAVE
3,580:69
.00
.00
.00
.00
.00
0%
y.
TOTAL SA __ARIES
208,059.16
212,611.00
212,611.00
155,554.93
212,611.00
217,279.00
2.2%
i
65' EXPENSES
-
11235524 5249.00
EQUIP RPR
828.00
850.00
850.00
809.95
850.00
850.00
.0%
11235530 530105,
PRINTING
1,931.17
4,90.0.00
4,900.00
X15.00
4,900.00
3,000.00
-38.8%
1123.5531 53100.0
PRDEV TRN
15.00
3, -000.00
3,000•.00
400
3,000.00
2,500.00
-16.7%
.,
Board of Selectmen Meeting
April 10, 2012
For ease of archiving, the order that items appear in these minutes reflects the order in which
the items, appeared on the agenda for that meeting, and are not necessarily the order in which
any item was taken up by the Board.
The meeting convened at 7:00 p.m. in the Selectmen's Meeting Room, 16 Lowell Street,
Reading, Massachusetts. Present were Chairman Stephen Goldy, Vice Chairman Ben
Tafoya, Secretary Richard Schubert, Selectmen John Arena and James Bonazoli, Town
Manager Peter Hechenbleikner, Assistant Town Manager/Finance Director Bob LeLacheur,
Office Manager Paula Schena and the following list of interested parties: Chris Loiselle, _Lisa
Loiselle, John Loiselle, Nadine Wandzolak, Bill Brown, Sheila Clarke, Karl Weld, Jack Russell,
Maria Higgins, Michele Williams, Erin Calvo - Bacci.
Reports and Comments
Selectmen's Liaison Reports and Comments — Ben Tafoya noted that the Screening Committee
for the Town Accountant has picked two final candidates. The Board of Selectmen will be
meeting on April 21, 2012 to conduct interviews. Ben Tafoya indicated he had the office hour
tonight in place of Stephen Goldy.
John Arena indicated he will attend the volunteer reception event.
Town Manager's Report — The Town Manager gave the following report:
Administrative matters
♦ The deadline for licensing dogs without penalty is March 31. The rabies clinic is 3 -3 1 at the
DPW garage from 2 PM to 4 PM — see the web site for more details.
♦ The Animal Control Appeals Committee has completed a vicious dog hearing process
relative to an animal on Pearl Street, and has ordered the dog to be "permanently restrained."
♦ If any members of the Board of Selectmen want a printed copy of the general bylaw let Paula
know — it is also available on the web site.
♦ Reading will host a local public administrator from Pakistan in early May. The program is a
partnership of the US State Department and the MMA.
♦ The Town has been approved for participation in 2 regional grant projects by MAPC —,one to
establish a regional Housing Services program for administering the community's obligations
on affordable housing projects, and one for preparing information on regional priority
development and preservation areas.
Community Services
♦ Affordable housing available — 30 Haven Street, and Reading Woods.
♦ Reading Elder/Human Services is having their Volunteer Appreciation event on April 19 at
Parker Middle School
♦ I have made a request for CPDC to suggest a proposed location for a signalized crossing
location of Main Street, between Washington Street and Summer Avenue
48 ?�J1
Board of Selectmen Minutes — April 10, 2012 — page 2
Finance
♦ The Town has received notice that the RMLD Earnings Distribution payment will be
increased 2.7% for FY 2013, based on the 2011 CPI.
Library
• April 8 is National Library Week. There will be programs about Financial Literacy — called
"Money Smart."
• Volunteer Appreciation — May 1.
Public Safety
♦ The Police Department has a new twitter account, @readingpolice. We invite the public to
follow us on twitter.
♦ Don't forget to sign up for Reading Community Alerts (RCA). This is a public notification
system where the various town Departments can share non - emergency information via
telephone, email or text messaging at the user's choice.
♦ The Text -a -tip program is available for use. We encourage anyone with any information
they would like to share with the police department anonymously to do so via text -a -tip. It's
is easy to use:
■ Open a text message
■ Address it to 847411
■ Type READINGPD in the message box
■ Add your tip and send.
■ Just a reminder about RX Round -up. Prescription drug take -back program located in the
Reading Police Department lobby. Available 24 hours a day, it allows residents to get
unwanted prescription medications disposed of properly.
Public Works
• Compost center opened April 2 "d. Check website for specific Monday, Friday, & Saturday
schedules through June.
• Curbside leaf collection weeks of April 9t, and 23ia
• The MWRA is doing work on the valve system that controls water to Reading. Some water
discoloration may occur over the next couple of days. The project is important to Reading
because it will improve the water flows into the community, as well as to Wilmington.
♦ Safe Routes to School project.
♦ Micro -Seal in the spring — portions of: Washington Street, Hopkins Street, Charles Street.
Most likely will be installing in mid May.
♦ Road Construction will begin the week of April 23. This will start with Wilson Street, parts
of Pearl Street, and Belmont Street.
♦ Haverhill Street Water Main: Completing May /June; Road overlay summer 2013.
♦ The Trails Committee is looking for adult and teen volunteers to assist in building the
Kurchian Woods trail. They received a grant for materials and now need volunteers to
actually assist in building.
♦ Reading is completely up to date on expenditure of available sewer grant/loan opportunities
for inflow /infiltration.
49
Board of Selectmen Minutes — April 10, 2012 — page 3
Proclamations /Certificates of Appreciation
Public Safety Telecommunications Week — Head Dispatcher Vicky Avery, Police Chief James
Cormier and Fire Chief Greg Burns were present.
A motion by Schubert seconded by Bonazoli to approve the proclamation for Public Safety
Telecommunications Week from April 8 — April 14, 2012 was approved by a vote of 5 -0 -0.
Discussion /Action Items
Follow -Up on Ballet School — The Town Manager noted that the applicant went out to the site
with staff — he had tried to meet with the applicant the following day but they were not available.
They will install four spaces onsite with stone dust — the Town needs the specs from the
applicant and the builder was in today applying for a permit.
Mr. Cecere indicated they are making good progress and the contractor is working with the
inspector — he needs the fire permit and record of variance. The architect is meeting next
Tuesday and they will be able to work inside while doing the outside work.
Stephen Goldy noted that a checklist is needed so there are no surprises at occupancy permit
time.
James Bonazoli asked if the new permitting system can do a checklist and Bob LeLacheur
indicated it could and we are ready to go live next week internally and it will go live, public in
about two to three months. It was also noted that the computer won't reconcile differences
between two committees.
Hearing — Request for Removal of Shade Tree — 10 Parkview Road — The Secretary read the
hearing notice. Chris and Lisa Loiselle, owners of 10 Parkview Road, were present.
Mr. Loiselle indicated they are new residents and the Town has been very receptive to removing
branches, but numerous branches keep falling and it's a nuisance. One tree on the street was
removed for splitting and this tree is doing the same thing. This is a safety concern. He also
noted that he planted 14 evergreens on his property.
Tree Warden Bob Keating noted that the tree is a Norway Maple and it is an invasive species that
the Town doesn't plant anymore. He noted that all of the trees took a beating in the October
snowstorm. He feels this tree is still sound and he is reluctant to take it down unless it is truly
hazardous. If he removes all the "potentially" hazardous trees there would be no trees left.
John Arena asked if this tree was diseased and Bob Keating noted that the canopy still has a lot
of buds, but these trees give off a lot of dead wood. There is no soft wood or rot.
Richard Schubert asked Mr. Loiselle if he plans on widening his driveway and Mr. Loiselle
indicated he does and he is willing to plant another tree either on his property or elsewhere. Bob
Keating indicated there is no public way for the Town to plant and he would not plant in that
location because it is too close to the street. Stephen Goldy asked if there was anyplace else to
50 -70-13
Board of Selectmen Minutes — April 10, 2012 — page 4
plant and Bob Keating noted it would have to be the right tree in the right location. The lower
flowering trees are less intrusive.
Richard Schubert noted that the trees on that street are all the same age and this is an opportunity
to work with the homeowner to get new trees.
A motion by Tafova seconded by Bonazoli to close the hearinIz for removal of a shade tree
at 10 Parkview Road was approved by a vote of 5 -0 -0.
A motion by Bonazoli seconded by Arena to approve the removal of a shade tree at 10
Parkview Road, subject to the condition that two trees be planted with the species and
location to be determined by the Tree Warden was approved by a vote of 5 -0 -0.
Hearing — Boards Committees and Commissions and Sunset Clauses — The Secretary read the
hearing notice. The Town Manager reviewed the proposed changes. There are five Boards,
Committees and Commissions and some had sunset clauses and some didn't. The Human
Relations Advisory Committee did not have a sunset clause so that will be 2015. The Advisory
Committee on the Cities for Climate Protection Program is changing their name to Reading
Climate Advisory Committee and changing the sunset to 2015. The Trails Committee is
changing from 2013 to 2015. The Economic Development Committee and Fall Street Faire will
be 2015.
Richard Schubert asked when members are reappointed if it will remain staggered or all expire in
2015. The Town Manager indicated it will continue to be staggered.
A motion by Tafova seconded by Bonazoli that the Board of Selectmen close the hearing on
sunset clauses for Boards, Committees and Commissions was approved by a vote of 5 -0 -0.
A motion by Tafova seconded by Bonazoli that the Board of Selectmen approve
amendments to the policies establishing the Human Relations Advisory Committee, the
Readine Climate Advisory Committee, the Economic Development Committee, the
Reading Trails Committee and the Fall Street Faire Committee with sunset clauses
expiring June 30, 2015 and changing the name of the Advisory Committee on the Cities for
Climate Protection Program to Reading Climate Advisory Committee as presented was
approved by a vote of 5 -0 -0.
Economic Development Committee Presentation of Downtown Improvements and Events Trust
Program for 2012 — Economic Development Committee members Sheila Clarke, Ben Yoder,
Michele Williams, Jack Russell, Karl Weld and Meaghan Young Tafoya were present.
Ben Yoder noted that this is the 5 I Anniversary of the Economic Development Committee.
They have implemented phase one of the wayfinding and
building fagade improvement program and implemented the
including the baskets, banners and bows.
branding strategy; established the
streetscape improvement projects
51
Q.�
Board of Selectmen Minutes — April 10, 2012 — page 5
Michele Williams reviewed the DIET. She noted that the Fall Street Faire is the biggest
contributor and the largest user of the funds for the streetscape improvements. The Faire brought
in $49,000 and cost $28,000. That left $21,000 in funds in the DIET and $10,000 was used for
the building facade program and $9100 for watering the flowers. She indicated they need a
person independent from staff to review revenue and expense reports. They would also like to
change their year end date to December 31 to better watch the activity of the Faire because with
a June 30 end date there are two Faires overlapping in one year. She also suggests cutting off
vendor registration on August 1 and payment by August 15.
Sheila Clarke noted that they have a Peer to Peer Grant and they are waiting for the report from
the consultant. They also applied for a grant for retail visioning program.
Stephen Goldy suggested revisiting the Economic Development Committee policy during a
workshop meeting after we get the report from the Peer to Peer consultant. He also suggested
inviting CPDC to the workshop.
Jack Russell noted that the Downtown Steering Committee is still in existence because it takes a
Supreme decision to go out of business, but once they receive the decree they have $12,000 to
add to the DIET.
Hearin — Water, Sewer and Storm Water Rates — The Secretary read the hearing notice. Bob
LeLacheur noted that the MWRA kept rates low during difficult times but that has ended. Water
and sewer total $5.8 million and if we exclude $550,000 from reserves then it is an 8.1%
increase. Sewer alone is 6.8% increase.
Richard Schubert asked if the MWRA is refinancing to get lower rates and Bob LeLacheur noted
that they are rearranging some of their debt services, cutting back on capital and eliminating
some positions.
Bob LeLacheur noted that he used a four year average of 725,000 hcf for the FY12 budget and
the MWRA bills us for what was used in CY11. The impact of conservation is greater than
anyone thought. The projected revenue deficit for water is $204,269 and sewer is the same
multitude. Bob LeLacheur noted there is $1.2 million in each reserve and if we use $200,000
from each then each will be left with $1 million in the reserves. He also suggested slowing down
capital projects that could wait.
Peter Tassi noted that the state standard is 65 gallons per person per day (gpppd) and Reading's
current is 47gpppd.
The Town Manager noted that if the Town doesn't start replacing sewer pump stations then we
will have a crisis down the road.
Ben Tafoya asked about the capital plan for water and sewer in FY13 and FY14. The Town
Manager noted that the truck and,Ivy loop could be moved to 2014 if we need to. The $56,000
hydraulic study has to be done. The Town Manager also noted that the DEP wants the Town to
52 � �/
Board of Selectmen Minutes — April 10, 2012 — page 6
abandon our well fields and give up our water registration to keep the river flow healthy, but that
will be discussed at a future upcoming meeting.
The consensus of the Board was to move out the Ivy loop to FY2014 but to keep the truck in
FY2013.
Ben Tafoya asked if the Board had an interest in allowing second water meters and the Town
Manager indicated that the rates are low for people with second water meters and everyone else
pays a higher bill to make up the difference.
A motion by Bonazoli seconded by Schubert that the Board of Selectmen close the hearing
on setting the FY13 water, sewer and storm water rates was approved by a vote of 5 -0 -0.
A motion by Arena seconded by Schubert that the Board of Selectmen set the FY 2013
Water Rate at $8.96 per 100 cubic feet with a minimum quarterly bill of $17.92 effective
with the August 2012 billing was approved by a vote of 5 -0 -0.
A motion by Arena seconded by Bonazoli that the Board of Selectmen set the FY 2013
Sewer Rate at $9.80 per 100 cubic feet with a minimum quarterly bill of $19.60 effective
with the August, 2012 was approved by a vote of 5 -0 -0.
A motion by Arena seconded by Schubert that the Board of Selectmen set the Storm Water
Rate at $40 per unit (3210 square feet) per year to be billed quarterly effective with the
August, 2012 billing was approved by a vote of 5 -0 -0.
Preview Town Meeting Warrant — The Town Manager reviewed the Town Meeting Articles,
Ben Tafoya noted that Reading Coop Bank raised concerns regarding Article 16, but the Board
has not heard from anyone else. Stephen Goldy noted that the Town has talked about a parking
garage in that lot and the Town Manager noted that this is a one time opportunity to get two way
access from Haven Street.
The Town Manager noted that Article 21 is a petition Article and the response from Town
Counsel is on page 34 of the handout. He noted that the terms are confusing and the Bylaw
should be re- crafted so it is easier to understand. The Bylaw Committee suggests modifications
that Town Counsel approves. Mark Cardono noted that there is nothing in the Bylaw regarding
adding inventory but there is about potentially significant structures.
Erin Calvo - Bacci noted that where it should be placed in the Bylaw is the question. Should the
appeal to the Board of Selectmen be when properties are added to the inventory is what needs to
be clear and concise. She also noted that the Historical Commission is not in favor of having an
appeal in the Bylaw.
The Selectmen decided to form a working group consisting of Richard Schubert, John Arena,
two Historical Commission members and the petitioner to rewrite the Bylaw and Ms. Calvo-
Bacci will postpone the Article until November Town Meeting.
53 �� f
Board of Selectmen Minutes — April 10, 2012 — page 7
A motion by Tafova seconded by Schubert that the Board of Selectmen recommend the
subiect matter of Articles 4, 5, 6, 7, 8, 9, 10, 11, 13, 14,17,19, 20 and 22 by a vote of 5 -0 -0.
Schedule Site Walk — Birch Meadow "Tennis Court Baseball Field" — The consensus of the
Board was to schedule the site visit for April 26 at 6:00 p.m.
A motion by Bonazoli seconded by Tafova to adjourn the meeting at 10:50 p.m. was
approved by a vote of 5 -0 -0.
Respectfully submitted,
Secretary
54
Cc,
Town of Reading
Publie' Works Department
16 Lowell Street
Reading, MA 01867 -2683
Fax: (781) 942 -5441 ENGINEERING DIVISION
Website: www.readingma.gov (781) 942 -9082
STREET PAVING NOTICE
May 23, 2012
Please be advised that, within the next week, the Town of Reading, Department of Public Works
and its contractor, Aggregate Industries, will begin resurfacing your road or a portion of the road
near your home. It is our goal to have the work completed within three weeks of the start date.
To complete this endeavor, we are asking you for your assistance. We ask you for the following:
Please do not park on the travel way or on the sides of the roads. Cars parked on the
travel way during construction will slow down the work and force us to tow the
vehicles out of our way.
2. During the paving operations the road, at times, may be impassable. If you need to
travel during the paving day, we ask that you move your car to a side. street so that
you will not be blocked in. It is expected that, for each street, the completion of the
paving operation will take less than one day.
3. Please have your trash placed out at the curb, on your day of trash collection, by 6:30
AM. During days that the road is closed and it is your trash collection day, the Town
may have to pick up your trash earlier than you may be use too.
4. Please obey the directives of the police details, workers and warning signs during all
construction operations.
5. We understand that some residents may have medical appointments that must be
fulfilled. If you have any such circumstances, please call us so that we can attempt to
arrange the construction activity to have the least impact on those appointments.
6. Most importantly, we ask you for your continued support and patience during this
proj ect.
If you have any questions or require additional information, please do not hesitate to contact the
Engineering Division at 781 - 942 -9082. If you want to stay informed about this project via
automated telephone or text messaging, please visit www.readingma.gov and select the "RCA:
Community Alerts" link and opt -in to receive Public Works alerts. Additional project
information is available at: http:// www .readingma.gov/Pages/ReadingMA Engineering /Index
55
Page 1 of 1
a C G'O 5
Schena, Paula
From: Hechenbleikner, Peter
Sent: Tuesday, May 29, 2012 10:50 AM
To: Schena, Paula
Subject: FW: CNBC World Channel
Attachments: CNBC World Customer Notification. pdf
I/c Board of Selectmen
Peter I. Hechenbleikner
Town Manager
Town of Reading
16 Lowell Street
Reading MA 01867
Please note new Town Hall Hours effective June 7, 2010:
Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m.
Tuesday: 7:30 a.m. - 7:00 p.m.
Friday: CLOSED
phone: 781 - 942 -9043
fax 781- 942 -9071
web www.readingma.gov
email townmanager @ci.reading.ma.us
Please let us know how we are doing - fill out our brief customer service survey at
http:// readingma- survey.virtualtownhall. net /survev /sid /ccc2fO35993bd3cO/
From: Frere, Mary Louise [ mailto:mary.l.frere @verizon.com]
Sent: Friday, May 25, 2012 9:37 AM
Subject: CNBC World Channel
Dear Municipal Official:
On or after July 16, 2012, CNBC World, channel 106, will not be available in the Verizon FiOS TV Premier and
Extreme HD channel line -ups. For your reference, attached is a sample customer notification.
We realize that our customers have other alternatives for entertainment and our goal is to offer the best choice
and value in the industry. Verizon appreciates the opportunity to conduct business in. your community.
Sincerely,
Mary L. Frere
Jill M. Reddish
Franchise Service Managers
Verizon Communications
56
5/29/2012
Important FiOS TV Content Information
Dear Valued Verizon Customer,
We are contacting you to provide information on some upcoming changes to the Premier
and Extreme HD FiOS TV channel line -ups that will affect you. The changes will be
effective on or after July 16, 2012 and are being made to better streamline and
consolidate FiOS TV programming. Please refer to the chart below for the specific
changes.
Channel will be removed
106 CNBC World from FiOS TV Premier and
Extreme HD Packages.
The most current FiOS TV listings are always available at verizon.com /fiostvchannels.
We look forward to continuing to provide you with the very best entertainment.
Sincerely,
Your Verizon Team
A NETWOPK AHEAD
57 /fib
Brody, Hardoon, Perkins & Kesten, LLP
Attorneys at Law
Richard E. Brody
BOSTON OFFICE
Laurence E. Hardoon
One Exeter Plaza • 699 Boylston Street
Samuel Perkins
Boston, Massachusetts 02116
Leonard H. Kesten
Telephone 617 880 7100 • .Facsimile 617 880 7171
Jocelyn M. Sedney
Jeremy I. Silverfine
WELLESLEY OFFICE
57 River Street • Suite 106
WELLESLEY OFFICE
Wellesley, Massachusetts 02481
Naomi R. Stonberg
Telephone 781 239 3337 • Facsimile 781 235 9440
OF COUNSEL
Thomas A. Mullen
www.bhpklaw.com
May 30, 2012
Peter I. Hechenbielkner
Town Manager
Town of Reading
16 Lowell Street
Reading, MA 01867
Attention: Paula Schena, Office Manager
Re: Anthony Boschetti and as Trustee of Salem Street Realty Trust
vs: Town of Reading, a body politic, Peter I. Hechenbielkner,
Town Manager and Glenn Redmond, Building Inspector
MIIA Claim No. M11P065937
Dear Mr. Hechenbielkner:
Mr. Boschetti has appealed the Court's Judgment dismissing the
Complaint. We now await receipt of Plaintiff /Appellant's Appeal Brief.
PEM :Ig
Very truly yours,
BRODY, HARDOON, PERKINS & KESTEN, LLP
Peter E. Montgon
M
(c Sur
r�
Djuna E. Perkins
Peter E. Montgomery
Thomas R. Donohue
Kristin Tyler Harris
Gregor A. Pagnini
Evan C. Ouellette
SENIOR COUNSEL
Deidre Brennan Regan
Judy A. Levenson
0
c
w
ca
w