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HomeMy WebLinkAbout2012-05-22 Board of Selectmen HandoutTOWN MANAGER'S REPORT Tuesday, May 22, 2012 Administrative matters ♦ Volunteer Appointment Subcommittee (VASC) process for volunteer Boards, Committees, and Commissions. ♦ New Police Officer hiring process is in motion ♦ Water use report ♦ Memorial Day commemoration — Monday May 28 — parade at 9 am — map and program will be available on the Town web site on Thursday ♦ Flower baskets are being installed this week. ♦ Congressman Tierney will be visiting several businesses on Wednesday ♦ Joint meeting June 11 at 7 :30 with the School Committee and Finance Committee to hear the report on enrollment. Community Services ♦ Affordable housing available — 30 Haven Street, and Reading Woods. Finance ♦ State Aid update ♦ Board of Assessors is meeting with the Wakefield Board of Assessors this evening to discuss the issue of regional cooperative efforts. Public Safety ■ RCASA will be sponsoring an event on June 6 from 7 to 9 PM for 9, 10, and 11 grade students and parents — an outline is attached. Public Works ♦ Compost center - Monday, Friday, & Saturday schedules through June. ♦ Micro -Seal — portions of: Lowell, Washington, Hopkins, Charles Streets. ♦ Solid Waste collection May 12 — 401 cars; Rigid Plastics- 2.47 tons Shredded Paper- 2.46 tons Goodwill/ Textiles- 1.40 tons Styrofoam- filled %4 of large storage container • Street Paving *Pearl Street and Belmont Street (Salem to Chequessett) — base course *Wilson, Track, Norman, and California reclaim *Remainder of Belmont Street milled ( Chequessett to Pearl). •Upper Lowell Street and Causeway Road milled (by the state) and will be overlaid. • Haverhill Street Water Main Replacement update: • Installed Temporary Bypass between Rustic Lane and Charles Street including Charles Street up to Dana Road. 5/22/2012 1 5/22/2012 TOWN MANAGER'S REPORT Tuesday, May 22, 2012 • Temporary water main was flushed and sampled for bacteria. Samples passed on 5/7/2012 • Began hooking up residents to the temporary water main on 5/8/2012, all houses have been hooked up to bypass • Continued saw - cutting the road. • Prepared 4 holes on Haverhill Street for installation of gate valves. Shut Down and Installation Scheduled for 5/16/2012 • All Residents and businesses affected by the 5/16/12 shut down were notified by hand delivered notification. All Businesses were also called and spoken to directly. • Pipe was delivered and strung along the road for preparations for the upcoming week. Upcoming work (5116 -5/24) • Install gate valves on Haverhill Street. • Begin installing water main starting at Rustic Lane, working south on Haverhill Street W rop 2012 DRAFT - BOARD OF SELECTMEN AGENDAS Estimated Staff Responsibilitv Start time future agendas Policy on use of the AHTF Policy on displaying street numbers Preview licensing and Permitting software. Review license and permit fees Policy on Trust Fund Commissioners Naming of roadway to Brande Court Paking lot �'3�'��' i3n337 s �f ., ✓ // qG a f ,.° //� / ' s r /G_ / n 4�A w �U i A s, % / WIN- Selectmen's vision/ objective, +._. .� - �h f Board /Committee /Commission messaging /training Economic Development Committee policy revision June 5, 2012 Office Hour John Arena 6:30 Executive Session Security 7:00 Executive Session Sale of Real Estate 7:00 Hearing FY 2013 Compensation Plan 8:00 Hearing Amendment to Personnel Policies 8:15 Joint Meeting with the Finance Committee re funding of Assessor's re- inspections 8:30 Decision on requested modifications to "Tennis Court" baseball field 9:15 Establish Town Manager's salary FY 2013 9:45 Appoint Town Counsel 7 -1 -12 through 6 -30- 13 June 11, 2012 - Meet with School Committee and FINCOM June 19, 2012 Town Accountant Quarterly meeting 7:30 Appointments of Boards, Committees, Commissions 7:45 Met with CPDC, EDC, ConsCom re MAPC presentation on priority mapping 8:00 Review Goals 9:00 Authorizing sale of land J D July 14 2012 Office Hour James Bonazoli 6:30 Recognition of BCC members who are retiring and who have served 5 years of more. 7:30 Hearing Causeway Road Betterments 7:45 Presentation of draft report on Saugus and Aberjona Rivers drainage study 8:00 Hearing Burger king request for 24 hour operation 9:00 July 24, 2012 August 7 2012 Office Hour Richard Schubert 6:30 Presentation of final report on Saugus and Aberjona Rivers drainage study August 21, 2012' September 6, 2012 - State Primary Election - no meetings September 11, 2012 Office Hour Stephen Goldy 6:30 CAB member update Town Accountant Quarterly meeting Strout Ave Master Plan Zambouras /Feudo 9:00 �� 33311is. 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September 25, 2012 Close Special Town Meeting Warrant October 9, 2012 Office Hour Ben Tafoya 6:30 Tax Classification preview October 23, 2012 MAPC member update November 6, 2012 - State Election - No Meetings November 13, 2012 - Subsequent Town Meeting D November 15, 2012 - Subsequent Town Meeting November 19, 2012 - Subsequent Town Meeting November 20, 2012 Office Hour John Arena 6:30 Tax Classification hearing Approve Liquor Licenses Review Goals November 26, 2012 - Subsequent Town Meeting December 4, 2012 Office Hour James Bonazoli 6:30 Approve licenses Approve early openings /24 hour openings Town Accountant Quarterly meeting 9 / � 3 % � � ff December 18, 2012 Town Manager Performance Evaluation C PROCLAMATION Whereas, emergencymedical services is a vital public service; and Whereas, the members of Reading Fire Department are ready to provide lifesaving care to those in need 24 hours a day, 7 days a week; and Whereas, access to quality emergency care dramatically improves the survival and recovery rate of those who experience sudden illness or injury; and Whereas, the emergency medical services system consists of emergency physicians, emergency nurses, emergency medical technicians, paramedics, firefighters, educators, administrators and others; and Whereas, the members of emergency medical services teams, whether career or volunteer, engage in thousands of hours of specialized training and continuing education to enhance their lifesaving skills; and Whereas, it is appropriate to recognize the value and the accomplishments of emergency medical services providers by designating Emergency Medical Services Week; Now, therefore, we, the Board of Selectmen of the Town of Reading, Massachusetts does hereby proclaim the week of May 20 to May 26, 2012 as Emergency Medical Services Week in the Town of Reading. With the theme, EMS: More Than A Job. A Calling, we encourage residents of the Town of Reading to observe this week with appropriate recognition.' THE BOARD OF SELECTMEN Stephen Goldy, Chairman Richard W. Schubert, Secretary Ben Tafoya, Vice Chairman James E. Bonazoli John Arena �o�NOFq£gO'y` Town L of Reading y 16 Lowell Street Reeding, MA 01867 -2685 Js'38r /NCORQ��P� FAX: (781) 942 -9071 Email: townmanager @ci.reading.ma.us TOWN MANAGER Website: www. readingma.gov (781) 942 -9043 May 21, 2012 Board of Selectmen 16 Lowell Street Reading, MA 01867 Dear Selectmen: After much reflection and a great deal of discussion with my family, I have decided to retire from my position as Town Manager for the Town of Reading effective June 1, 2013. This decision is not an easy one. I have loved my work for the Town, as evidenced by my 25+ years working for the Boards of Selectmen and the citizens of this community. I will be leaving at a good time for transition. The Town's financial position is strong, the management team is stellar, we have made excellent progress on managing and maintaining the infrastructure of the community, and the quality of staff and volunteers is unmatched by any in the Commonwealth. In announcing my retirement now, I am giving the Board of Selectmen plenty of time to work on a transition to a new Town Manager, and I will assist in that transition in any way that I can. In the meantime I will remain fully engaged in carrying out all of the responsibilities of this office. I appreciate the opportunity to work with this Board, and I know that this change at this time is the right thing for me and the right thing for the Town. Sin h rely, 1 Peter I. Hechenbleikner Town Manager 0 For information contact: Julie Higgins Executive Director Reading -North Chamber of Commerce 978 - 664 -5060 rnrchambercom @aol.com www.readingnreading. org Congressman John Tierney "Reading Business Walk" May 23, 2012 — 10:00 AM Congressman John Tierney will take part in a Reading "business walk" on Wednesday, May 23 beginning at 10 am. The goal of the walk is to meet with Reading small business owners to discuss their experiences and have a constructive conversation about what they feel they need to continue to prosper in the Reading area. The entire visit will last just over one hour. Agenda: 10:00 — 10:15 am Welcome Reading Co- operative Bank 180 Haven Street, Reading Primary Contact: John Murphy, Sr. Vice President & Director of Business Development 10:15 — 10:25 am The Hitching Post Gift Shop 190 Haven Street, Reading Primary Contact: Leslie Leahy, Owner *Visit to include 50yr proclamation and media opportunity 10:25 — 10:35 am Aine's Boutique 662 Main Street, Reading Primary Contact: Julie Centrella, Owner 10:35 — 10:45 am Law Office of William F. Crowley 159 Haven Street, Reading Primary Contact: Bill Crowley, Owner 10:45 — 10:55 am Everything But the Dog 2 Haven Street, #101 Primary Contact: Lauren Gallagher 10:55 — 11:00 am ( Travel) 11:00 — 11:15 am Calareso's Farmstand & Garden Center 122 Main Street, Reading Primary Contact: Joe Musgrave, Manager 0 About the businesses: Reading Co- operative Bank Reading Co- operative Bank is a community bank, founded in 1886 on the principle that profit and growth go hand -in -hand with responsible banking and service to the community. The bank has branches in Reading, North Reading, Wilmington, and Woburn. This year the bank celebrates 125 years in business. The Hitching Post Gift Shop The Hitching Post Gift Shop is an inviting and friendly place where you'll find a pleasing array of beautiful items to give as gifts or enjoy for yourself. The Hitching Post offers classic gifts and greeting cards for all your special occasions. This year the Hitching Post Gift Shop celebrates 50 years in business. Aine's Boutique Aine's Boutique specializes in fun, trendy but wearable, clothing and accessories. The store carries many popular clothing lines and is constantly moving and changing to keep up with trends. In the last year, Aine's Boutique moved to its new, larger location in Reading offering expanded merchandise to its clients. This store was voted #1 Boutique in "The Readers Choice Awards" in the Greater Reading /Wakefield Area 2010. Law Office of William F. Crowley The law office of William Crowley maintains a general practice in civil matters, with concentrations in: • Elder Law • Estate Planning including Wills, and Trusts • Estate Administration • Real Estate conveyancing, zoning and permitting • Auto accident cases • Advising small business owners • Matters in the jurisdiction of the Probate and Family Court such as: • divorce • guardianship • conservatorship • adoption Everything But the Dog Everything But the Dog is a unique dog store whose mission is to provide their customers with a memorable shopping experience as well as offering the best for their four - legged friends. The store offers everything from holistic, all- natural dog foods, stylish beds, bowls and travel gear, to alluring toys, treats and clothing. Calareso's Farmstand & Garden Center Calareso's is a local favorite! The store offers fresh product, bakery items and a large selection of flowers and plants, all at affordable prices. The store recently moved to its much larger location on Route 28. Fax: (781) 942 -5441 Website: www.ci.reading.ma.us Current Resident 66 Edgemont Avenue Reading, MA 01867 To Whom It May Concern: Town of Reading 16 Lowell Street Reading, MA 01867 -2683 May 17, 2012 PUBLIC WORKS (781) 942 -9077 Several weeks ago, I notified you by letter that that your current driveway opening of 32 feet exceeds the maximum allowable width under the Board of Selectmen's Driveway Policy. This policy limits all driveway openings to a maximum width of 24 feet at the street line. The curb installation project will be starting mid -June and it is imperative that this issue be resolved before the start of the project. Please contact me within two (2) weeks of receiving this letter at 781 - 942 -6685 to discuss options for decreasing the width of your driveway opening. If no response has been received after the 2 week period, the driveway will be decreased to the allowable width, during the curb installation process. If you choose to do so, you may appeal the decision to the Board of Selectmen who, at their discretion, can grant a variance on the width of the driveway if they so choose. However, this request must be initiated as soon as possible so no delay in the project occurs. I have enclosed a copy of the original letter sent to you several weeks ago. Sincerely, . /: - Le Christopher A. Cole Civil Engineer Town of Reading Engineering Div. cc: Peter Hechenbleikner, Town Manager Board of Selectmen George Zambouras, Town Engineer 9 Fax: (781) 942 -5441 Website: www.ci.reading.ma.us Current Resident 66 Edgemont Avenue Reading, MA 01867 To Whom It May Concern: Town of Reading 16 Lowell Street Reading, MA 01867 -2683 March 1, 2012 PUBLIC WORKS (781) 942 -9077 On a recent inspection in your neighborhood it was found that the existing 32 foot width of your driveway exceeds the maximum allowable width under the Board of Selectmen's Driveway Policy. This policy limits all driveway openings to a maximum width of 24 feet. At your earliest convenience, please contact me at 781 - 942 -6685 to discuss options for decreasing the width of your driveway opening during the curbing installation in front of your property later this year. Sincerely, Christopher A. Cole Civil Engineer Town of Reading Engineering Div. cc: George Zambouras Christopher Cole Fax: (781) 942 -5441 Website: www.ci.reading.ma.us Current Resident 58 Edgemont Avenue Reading, MA 01867 To Whom It May Concern: Town of Reading 16 Lowell Street Reading, MA 01867 -2683 May 17, 2012 7Fr )Y PUBLIC WORKS (781) 942 -9077 Several weeks ago, I notified you by letter that that your current driveway opening of 28 feet exceeds the maximum allowable width under the Board of Selectmen's Driveway Policy. This policy limits all driveway openings to a maximum width of 24 feet at the street line. The curb installation project will be starting mid -June and it is imperative that this issue be resolved before the start of the project. Please contact me within two (2) weeks of receiving this letter at 781 - 942 -6685 to discuss options for decreasing the width of your driveway opening. If no response has been received after the 2 week period, the driveway will be decreased to the allowable width, during the curb installation process. If you choose to do so, you may appeal the decision to the Board of Selectmen who, at their discretion, can grant a variance on the width of the driveway if they so choose. However, this request must be initiated as soon as possible so no delay in the project occurs. I have enclosed a copy of the original letter sent to you several weeks ago. Sincerely, Christopher A. Cole Civil Engineer Town of Reading Engineering Div. cc: Peter Hechenbleikner, Town Manager Board of Selectmen George Zambouras, Town Engineer (�p oFRFq °f�� Town of Leading 16 Lowell Street O Reading, MA 01867 -2683 6, j9; INCOR4�4 Fax: (781) 942 -5441 Website: www.ci.reading.ma.us March 1, 2012 Current Resident 58 Edgemont Avenue Reading, MA 01867 To Whom It May Concern: PUBLIC WORKS (781) 942 -9077 On a recent inspection in your neighborhood it was found that the existing 28 foot width of your driveway exceeds the maximum allowable width under the Board of Selectmen's Driveway Policy. This policy limits all driveway openings to a maximum width of 24 feet. At your earliest convenience, please contact me at 781 - 942 -6685 to discuss options for decreasing the width of your driveway opening during the curbing installation in front of your property later this year. cc: George Zambouras Christopher Cole Sincerel y, elz Christopher A. Cole Civil Engineer Town of Reading Engineering Div. 0 Massachusetts Water Resources Authority Water Supplied: Town of Reading MGD CY201 0 Jan:' 1.560 Feb - 1.5201 I Mar,-"-, 1.5061 I Apr 1.5451 May 1.8501 I Jun 2.0651 Jul 2.4051 I Aug 2.2511 Sep 1.9191 1- Oct 1.5401 I Nov,, 1.4601 -Dec 1.454 A% erage' 1.758 CY2011 1.438 1.4901 1.4861 1.5141 1.7511 2.0281 2.1611 1.7521 1.5931 1.4421 1.5691 1.403 1.636 CY2012 1.413 1.3731 1.4001 1.5031 0.0001 0.0001 0.0001 0.0001 0.0001 0.0001 0.0001 0.000 1.422 MG Jan Feb Mar, Apr May Jun', I Jul '1: 1,,. Aug I Sep I Oct I Nov Dec Total CY201 0 48.360 42.5531 46.6851 46.3401 57.3611 61.9491 74.5481 69.7791 57.5791 47.7551 43.8061 45.066 641.780 CY2011 44.590 41.7151 46.0531 45.4331 54.2701 60.8541 66.9971 54.3241 47.7821 44.7121 47.0611 43.489 597.279 CY2012 43.805 39.8261 43.3851 45.1021 0.0001 0.0001 0.0001 0.0001 0.0001 0.0001 0.0001 0.000 172.118 1� ) 5/21/2012 MWRA Community Water Use Graphs (April 2012) 8:06 AM Reading :R7e7adinater Consumption] 2.50 - 2.40 - 2.30 - 2.20 - 2.10 - 2.00 1.90 1.80 - 1.70 - 1.60 - 1.50 - 1.40 - 1.30 - Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 0- CY2010 0 CY2011 CY2012 1� ) 5/21/2012 MWRA Community Water Use Graphs (April 2012) 8:06 AM Reading Massachusetts Water Resources Authority Water Supplied: All Revenue Customers MGD _ CY2010 Jan _ 172.314 ,.:eb....: 171.544 Mar. 171.937 Apr 176.790 May 198.975 Jun 214.101 Jul - : -Aug 251.075 236.118 Sep 216.876 Oct 183.997 tov::,, 169.700 Dec.. 167.831 Average ;- 194.457 CY2011 174.222 177.210 173.536 173.623 185.134 211.684 238.806 214.587 199.566 180.758 167.407 163.744 188.451 CY2012 167.800 166.952 167.489 181.069 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 170.807 MG Jan+ deb Mar Apr May Jinn Jul '; Aug Sep Oct Nov, Dec Total' CY2010 5,341.727 4,803.225 5,330.038 5,303.694 6,168.227 6,423.020 7,783.315 7,319.672 6,506.266 5,703.905 5,090.995 5,202.774 70,976.858 CY2011 5,400.890 4,961.882 5,379.609 5,208.679 5,739.146 6,350.528 7,402.985 6,652.206 5,986.969 5,603.513 5,022.214 5,076.061 68,784.681 CY2012 5,201.805 4,841.609 5,192.171 5,432.081 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 20,667.665 1� ) MW RA Community Water Use Graphs (April 2012) 5/21/2012 All Revenue Customers 8:06 AM MWRA Water Suppl' : All Revenue Customers 260 250 240 230 220 A 210 200 190 180 170 160 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec --- M----CY2010 0 CY2011 tk CY2012 1� ) MW RA Community Water Use Graphs (April 2012) 5/21/2012 All Revenue Customers 8:06 AM Public Safety Consultants, LLC Town of Reading Police Department Police Officer Entrance Examination Registration Information Exam date: Saturday, July 14, 2012 Exam Location: Reading Memorial High School 62 Oakland Road Reading MA 01867 Check -in Time: 1: it • Reading Police Entrance Examination — Candidate Information July 2012 Page 1 Public Safety Consultants, LLC Town of Reading Police Department Police Entrance Examination Process The Town of Reading expects to hire new police officers during the next two years. The results of this examination will be valid for approximately two years. 1. Download the Police "Examination Information" Package - pick o�,i ) _ "nk oll l"', C Sire Pag"C, 2. Use this website http://publicsafetylle.com /site/ to register for the examination using a Credit Card. You have three options: a. Examination Only b. Examination and a Study Guide c. Examination and the Preparation Course (Includes Study Guide). 3. Application for Employment: Three days before the examination, all applicants will be emailed a preliminary Application for Employment. You must fill out this application completely and bring it with you to the examination. All positions that become available will be filled giving full weight to Equal Employment Opportunity and/or Affirmative Action goals established by the Town, and to the Americans with Disabilities Act (ADA). All updates to the hiring process can be found on the Reading Police Department website: i:�tYffitt1 tt. �>3�k,l°1 ), . It is recommended that all applicants work on getting copies of any transcripts, diploma and or DD form 214 prior to the interview process. Reading Police Entrance Examination — Candidate Information July 2012 Page 2 Public Safety Consultants, LLC WNWRNMERNE This examination will be conducted by: Public Safety Consultants, LLC P.O. Box 4074 Turnpike Station Shrewsbury, MA 01545 Contact: informationLa? pub licsafetyllc .com 508- 842 -2611 Examination Administrator: Chief A. Wayne Sampson (Ret.) wsampsonkpublicsafetyllc.com You will be administered the: "The National Police Officer Selection Test" © 2008 by Stanard and Associates, Inc. Registration Guidelines for This Examination 1. To register, log onto http: / /publicsafetylle.com /site/ 2. Click on the link ".Re,, inter" 3. The examination date is Saturday, July 14, 2012 at 9:00 AM. 4. The cost of the examination is sixty -five dollars ($65.00) 5. The registration deadline for this examination is Monday, July 9, 2012 at 9 :00 AINI 6. Payment must be received in full at the time of registration. (Credit card payment only) 7. Cancellation by 12:00 noon on Friday, July 6, 2012 will receive 50% refund. 8. No refund for Cancellation after 12:00 noon on Friday, July 6, 2012 9. If you require special accommodations for this examination, you must contact the Examination Administrator in advance. 10. The examination will be held at: Reading Memorial High School 62 Oakland Road Reading MA 01867 Reading Police Entrance Examination — Candidate Information July 2012 Page 3 Public Safety Consultants, LLC Examination Check -in Procedure: 1. Registration begins at 8:00 AM 2. Examination monitors will verify the following: a. Applicants name, address, and identification. b. You will be asked to verify your email address for test score notification. C. Valid government picture identification must be shown at testing. d. You will be assigned to a testing room. e. The examination will begin exactly at 9:00 AM and last approximately two hours. Applicants must be in their seat by 9:00 AM and late arrivals will NOT be admitted. 3. No food or drinks are allowed in the examination room. Bottled water is permitted. 4. Absolutely NO electronic device (except medically necessary) is allowed in the examination room. You must leave all electronics at home or in your automobile. 5. You are required to bring a pen and a #2 pencil for the examination. Test Format The National Police Officer Selection Test is made up of four separately timed test sections. The first three sections, Mathematics, Reading Comprehension and Grammar utilize the Multiple - Choice and True /False formats. The fourth section, Incident Report Writing, requires you to write your answers in complete sentences in the spaces provided in the test booklet. Though most of the questions in this test battery relate to police duty, no prior knowledge of law or law enforcement will be needed to answer the questions. The Examination Monitor will read specific instructions prior to the beginning of each examination section. Test Scores Test results will be sent to each candidate and the Town of Reading within 14 days of the examination via email. Applicants must obtain an overall minimum passing score of 70 %. __ Reading Police Entrance Examination – Candidate Information July 2012 —_. ___. - Page 4 Public Safety Consultants, LLC Examination Preparation Course Public Safety Consultants, LLC will offer a two -hour examination Preparation Course on Saturday June 23, 2012 at the Grafton Police Department, 28 Providence Road, Grafton, MA. Applicants will receive a study guide developed specifically for this examination by Stanard and Associates, Inc. Instructors will review the study guide examples and review the sample examination questions. Students will also be given valuable information on how to prepare for this type of examination. 1. The examination Preparation Course date is Saturday, June 23, 2012 at 9:00 AM. 2. The cost of the examination Preparation Course is forty -five dollars ($45.00 dollars). 3. All applicants attending the examination Preparation Course will receive a study guide for the "The National Police Officer Selection Test" © 2008 by Stanard and Associates, Inc. The study guide will be provided at the preparation course. 4. The registration deadline for this examination Preparation Course is Thursday, June 21, 2012. 5. Payment must be received in full at the time of registration. (Credit card only) 6. Cancellation by 4:00 PM on Thursday, June 21, 2012 will receive 50% refund. 7. No refund for Cancellation after 4:00 PM on Thursday, June 21, 2012. 8. If you require special accommodations for this examination preparation course, you must contact the Examination Administrator in advance. Preparation Course Location Saturday - June 23, 201.2 Grafton i, ' Department 28 Providence i Reading Police Entrance Examination — Candidate Information July 2012 Page 5 2.3.3 Policy Establishinz an Economic Development Committee There is hereby established a five (5) member Economic Development (Committee) to advise the Community Planning and Development Commission (CPDC) and the Board of Selectmen on matters related to current and future economic development in the community. The purposes of the Committee are to advise the Board of Selectmen, the CPDC, and the Town Manager on matters of policy related but not limited to: • Develop a work program including the frequency of reporting to the Board of Selectmen and the CPDC; • Develop an Economic Development Strategy consistent with the Master Plan and goals and objectives established periodically by the Board of Selectmen; • Within the Economic Development Strategy, work with staff to obtain additional State and Federal economic developmental grants; • Explore the need for and legality of forming a "property based" and /or "business based" Business Improvement District(s) funded by assessments on all businesses within the individual district(s); • To the extent feasible, encourage commercial development and office leases of downtown space consistent with the traditional atmosphere of a New England Village Center; • Advise the Board of Selectmen, CPDC, and any other Town agency or official as appropriate, on matters related to economic development in the community; • Maintain an ongoing dialogue with business owners and owners of major properties on a pro- active basis to understand how the Town can work with them to achieve their plans; • In order to achieve the above, review options to funding economic development activities in cooperation with other civic organizations. The Committee will be made up of five (5) members appointed for 3 year terms, so appointed that as even a number of terms shall expire in each year. In selecting the Committee membership of 5 members, the Board of Selectmen shall appoint all members and shall give consideration to members representing the following interests within the community: • Member or designee of the Reading/North Reading Chamber of Commerce; • Member or designee from the utilities serving the community, including electric, gas, internet access, cable TV, or others; • Merchants or businesses from the downtown area of Reading; • Residents of the community who do not represent the above groups, and who have expertise in planning, economic development, finance, business management, construction, training and education, marketing, or other areas of expertise and experience which would assist the community in attracting appropriate businesses to the community and otherwise carrying out the mission of the Committee. Subcommittees may be created by a vote of the Committee. Members of Subcommittees do not necessarily have to be members of the Committee. The Committee shall be advisory in all matters. Decisions as to whether or not to implement measures shall rest as appropriate with the Town Manager, the Board of Selectmen, the CPDC, or other body having jurisdiction in the matter. This Committee shall administratively fall within the Department of Community Services. Staff as available will be assigned by the Town Manager to work with the Committee. This committee shall sunset on June 30, 2015 unless renewed by the Board of Selectmen. Adopted 3 -7 -06, Revised 4110112 0 Town of Reading Mission The Town of Reading strives for excellence in all its services — from education to government — and seeks to enhance and enrich the social, intellectual, and leisure life of the community. 0 Municipal Government In support of the Town of Reading Mission, Reading Municipal Government will: • help residents identify with their community by supporting volunteerism and civic engagement, • create opportunities for public discourse about community issues and encourage citizen participation in planning and decision - making • commit itself to community- responsive services that incorporate best practices and a strong orientation to customer service • support open and transparent government with convenient avenues for communication and access • enhance the integrity and livability of its many fine neighborhoods by supporting community initiatives for preservation and improvements • uphold the character of Reading by actively encouraging efforts to document and preserve the history of the community, its historic buildings and areas, and prized open spaces. • embrace diversity by striving to provide varied housing choices and diversifying the municipal workforce by recruiting, hiring, and promoting persons of all backgrounds and races • enhance the social, civic, and intellectual life of residents by offering a broad range of services and programs (Dq� Values The municipal government of the Town of Reading will be guided by the following values: Integrity and Transparency • Reading municipal government and its employees and officials will be guided by the highest standards of ethics and integrity. • Municipal business will be conducted in an open manner with opportunities for public discussion and input into decisions. • The community will be kept informed with open communication. • All official business will be conducted in a civil, professional, and mutually respectful manner. Excellence • Excellence will be the standard for all municipal services, with continuous review and evaluation of best practices, incorporating new methods and technologies, striving for efficiency and cost effectiveness. • Reading municipal government will make decisions based on careful planning consistent with town -wide goals. Diversity • Municipal government will encourage diversity and respect for differences in the conduct of its business and in recruiting and hiring personnel and in providing enrichment opportunities for the community. Community The following are values that the community holds in high regards: • Social, Environmental, and Financial Sustainability • Tolerance, Civility and Cultural Diversity • Volunteerism and Civic Engagement • Historic Preservation and Open Space • Recreational, Cultural, and Educational Opportunities 2012 Town Manager's Goals and Action Plan Town of Reading MA Finance — Reading will continue to evaluate revenue sources, cost reduction, regionalization of services, other methods of providing services, and level of services with the goal of maintaining long term fiscal stability of the community while providing a level of service that the community can sustain. 1. Work with the Board of Selectmen to find a replacement to our retiring Town Accountant, and work with staff to provide a smooth transition. 2. Limit reliance on non - recurring revenue including reserves. 3. Develop a plan to draw down the overlay surplus in a sustainable manner to appropriate levels. 4. Apply for outside resources funding to support operating and capital or other one time expenses. a. Library applying for a $7500 LSTA grant for STEM programming for middle- schoolers 5. Participate in and encourage public /private partnerships that provide in -kind services provide significant cost savings and as such should be expanded to achieve added savings a. Library applying to some of our local banks for in -kind support of MoneySmart Week in April 6. Begin the process of implementing the following approvals from Town Meeting which will then be placed in the Sale of Real Estate or other stabilization fund to be made available for Capital Improvements, debt service, or unfunded pension liability. Give consideration to the after development cost of providing services to the sites, compared to the value of the sale. a. Sale of land — Pearl Street b. Sale of land — Lothrop Road c. Use /sale of Oakland Road 7. Continue to monitor and advocate as opportunities arise, for the following potential revenue raising activities: a. Additional cell sites b. Advertising via billboards 8. Develop a proposed OPEB funding mechanism including recommendations to begin to modestly fund this long term liability Services — Reading will continue to provide municipal services in as cost effective, efficient, and customer service friendly manner as possible. Where reasonable a self service element to Town services will be available for those who choose to use it. 9. Train employees on the customer service policy; continue to measure customer satisfaction; identify and recommend changes to regulations that do not meet customer service goals, or that will make them easier for customers to understand and use. 10. Review and improve the Town web site. Provide electronic customer interaction with the Town, including a "customer service request" module. Operations - Reading will continue to provide as full a range of municipal services that meet community needs and desires as resources allow. 11. Implement additional technology including: a. Assessors CAMA b. Master Address database C. Mass Communications system d. permits and licenses e. integrated public safety system f. new technology in public meetings (electronic voting; tablets for BCC members) 5/22/2012 OH 2012 Town Manager's Goals and Action Plan Town of Reading MA 12. Conduct an operational review of one additional programmatic area in the Community Services Department. 13. Apply for funding from the Community Innovation Challenge Grant and /or other sources to enhance the recently created regional public health services program. 14. Expand the Records Management efforts including beginning to provide records as appropriate to the public via the web site. a. Library staff being trained now in input and retrieval. Health and Safety — Reading will continue to focus on strong public health and safety services with a goal of making the community one of the healthiest and safest communities in suburban Boston. 15. Complete evaluation of regionalization of Public Safety Dispatch. 16. Develop and implement a program or programs intended to address issues of substance abuse and related violence in the community 17. Focus Public Health, School, Substance Abuse, and other resources on a Healthy Community model with an initial focus on obesity prevention as one of the major health crises facing our country. Find ways to encourage walking, cycling, and other activities. These efforts may involve many departments, with efforts led by the Health Division. Community Development / Sustainability — Reading has worked to maintain the character of the community, while making planned and deliberate improvements to the Town. Major efforts have been led by the Board of Selectmen, the CPDC, the Economic Development Committee, and the Advisory Committee on Cities for Climate Protection. The World Cafe held in 2008 helped inform the above bodies of public opinion on the future of Reading. 18. Continue progress towards meeting and maintaining the level of 10% of housing units (as re- defined by the 2010 federal census) as affordable. This goal may be met through development of the a. Mawn property b. Peter Sanborn Place, c. Johnson Woods Phase 2 (19 affordable); d. Additional units in downtown as feasible. e. Working with DHCD on a new approach to preserve affordable units that don't sell in a 90 day period through a new deed rider f. Housing Production Plan — update in 2012 19. Complete South Main Street design guidelines based on "best practices" 20. Implement high priority parking recommendations for downtown: a. improve parking directional signs; b. sharing of private parking spaces; c. identify opportunities to expand parking supply; d. bike routes throughout town 21. Continue sign enforcement efforts to bring all non - conforming signs into compliance 22. Implement new gateway signage — South Main Street (paid for by Reading Woods mitigation) 23. Develop an action plan for re -use and /or redevelopment of the properties behind the RMLD in the area bounded by Ash Street, the RR tracks, and Pond View Drive 5/22/2012 D 2012 Town Manager's Goals and Action Plan Town of Reading MA 24. Continue to work with Town, School, Facilities, and Light Departments to meet Sustainability goals for CO reduction, anti - idling, etc. Consider a regional approach to these efforts, to include the RMLD and some or all of the 4 communities that are served by the RMLD. a. Proposed library project has many green aspects 25. Evaluate the creation of a Master Plan for public shade trees in the community which might include policies and criteria on priorities for removal and replacement, a shade tree inventory, and other elements. Asset Management — Reading will strive to maintain and improve the current and desired capital assets of the community through long term capital planning in a fiscally prudent manner. Where resources for major projects are not available within available resources, and grants and outside resources are also not available, the community may be asked to support such improvements through additional taxes. 26. Continue established efforts to implement high priority building projects: a. Cemetery Garage b. Library - keeping current on library building project c. DPW vehicle maintenance d. Improvements to operation, safety /security, and aesthetics of DPW site e. Killam School project to include HC access, fire protection, energy, and administrative space improvements. 27. Complete the Haverhill Street water main distribution project, and begin and complete the Howard Street water main distribution project. 28. As part of the community's focus on substance abuse prevention, evaluate the need for and viability of a youth center probably focused on Middle School youth 29. Continue efforts to add to the Town's trail system, including progress to implementing the Ipswich River Greenway; 30. Continue to work towards funding for the West Street project. 31. Implement the design and development of a downtown bandstand. 32. Implement the first phase of the use of one time revenues for capital projects, with a focus on road and pedestrian improvements, as it was submitted to the Board of Selectmen and to Town Meeting. Governance, Regulation, and Policy Development - Reading will continue to address major emerging issues through development, modification, improvement, and simplification of bylaws, regulations, and Selectmen's policies. As a general rule, the fewer and simpler the regulations the better. Additionally, Selectmen's policies may be used to memorialize current and proposed administrative practices to provide an historical record and direction for the community in the future. 33. Develop funding and a work plan for comprehensive review and revision of the Zoning Bylaw, taking a piecemeal approach if necessary to address discrete areas such as parking regulations, definitions, and signs as priorities. 34. Establish a policy on naming of facilities and sites in the community. 35. Make amendments to the Parks Rules and Regulations to address issues raised and recommended through the ad hoc committee on amplified sound in Parks. 3 5/22/2012 2012 Town Manager's Goals and Action Plan Town of Reading MA 36. Establish a communications policy for the town working off the elements of a past Department head retreat on communications. Specifically include in the policy and subsequent training, policies on the use of social media as part of the Town's efforts to communicate with its residents and others. 37. Complete the review and re -write of the Traffic Rules and Regulations. 38. Develop regulations for posting street numbers on all buildings. 39. Develop a process with various stakeholders to evaluate the demolition delay bylaw with specific reference to: a) how property owners are informed of and may participate in the process of adding properties to the inventory of historically or architecturally significant properties; b) what kind of appeal from the imposition of a demolition delay may be appropriate 40. Decide on whether the Board of Selectmen will permit remote participation of members of BCC in public meetings pursuant to regulations adopted by the MA Attorney General's office, and if so develop the policies to implement that decision Human Resources /Personnel — The human capital of the community is the major resource that is necessary to achieve the provision of services to the community. This human capital includes employees, officials, members of Boards, Committees and Commissions, and the human capital of the community as a whole. Human capital is to be supported and respected by the Town. 41. Continue B /C /C ChairNice Chair training. 42. Complete labor negotiations with the Police Patrol Officer's Association and the Police Superior Officer's Association. 43. Complete the bidding and negotiation and /or implementation of a health insurance program Town employees and retirees effective in FY 2013, with a goal of providing a cost effective comprehensive insurance program that is sustainable by the community. 4 5/22/2012 5