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HomeMy WebLinkAbout2012-04-24 Board of Selectmen Packet2012 DRAFT - BOARD OF SELECTMEN AGENDAS Estimated Staff Responsibility Start time future agendas Policy on use of the AHTF Policy on displaying street numbers Preview licensing and Permitting software. Review license and permit fees Policy on Trust Fund Commissioners Naming of roadway to Brande Court Paking lot April 23, 2012 - Annual Town Meeting April 24, 2012 Executive Session Negotiations Health Insurance 7:00 Proclamation Arbor Day 7:30 MAPC member update Steve Sadwick 7:35 Approval of license for CCG to demolish buildings on Reading Conservation land 7:55 Traffic issues - Green and Ash Streets (resident presentation) 8:00 Hearing Stop signs at South Street and Jacob Way 8:30 HC parking spot - Haven w of Main 8:45 Approval of amended agreement - Regional Pullic Health Services 9:00 Article 22 - Does the Board of Selectmen want to do 2 motions under this article April 26, 2012 - Annual Town Meeting April 30, 2012 - Annual Town Meeting May 3, 2012 - Annual Town Meeting May 8, 2012 Office Hour Ben Tafoya 6:30 Discussion - Wellfield abandonment u Y 3 3 3 / „a 22, i June 5, 2012 Office Hour 6:30 Hearing FY 2013 Compensation Plan Hearing Amendment to Personnel Policies Establish Town Manager's salary FY 2013 Review Goals June 19, 2012 Town Accountant Quarterly meeting June 26, 2012 Appointments of Boards, Committees, Commissions September 25, 2012 Close STM Warrant October 9, 2012 Office Hour Ben Tafoya 6:30 Tax Classification preview October 23, 2012 MAPC member update November 6, 2012 - State Election November 13, 2012 - Subsequent Town Meeting July 10, 2012 Office Hour James Bonazoli 6:30 July 24, 2012 August 7 2012 Office Hour Richard Schubert 6:30 August 21, 2012 September 6, 2012 —State Primary September 11, 2012 Office Hour Stephen Goldy 6:30 Close Warrant - State Primary Election CAB member update Town Accountant Quarterly meeting Strout Ave Master Plan Zambouras /Feudo 9:00 September 25, 2012 Close STM Warrant October 9, 2012 Office Hour Ben Tafoya 6:30 Tax Classification preview October 23, 2012 MAPC member update November 6, 2012 - State Election November 13, 2012 - Subsequent Town Meeting November 15, 2012 Subsequent Town Meeting November 19, 2012 - Subsequent Town Meeting November 20, 2012 Office Hour 6:30 Tax Classification hearing Approve Liquor Licenses Review Goals November 26, 2012 - Subsequent Town Meeting December 4, 2012 Office Hour James Bonazoli 6:30 Approve licenses Approve early openings /24 hour openings Town Accountant Quarterly meeting December 18, 2012 Town Manager Performance Evaluation Town of Reading 16 Lowell Street FAX: (781) 942 -9071 Email: townmanager @ci.reading.ma.us TOWN MANAGER Website: www. readingma.gov (781) 942 -9043 ILVA I DI &W-Ulm TO: Board of Selectmen FROM: Peter Hechenbleikner DATE: April 19, 2012 RE: Agenda — April 24, 2012 la) The Board of Selectmen will have a brief Executive Session beginning at 7:00 p.m. to review a proposed agreement on FY2013 health insurance with employees and retirees. 4a) April 27th is Arbor Day and this proclamation will recognize that important event for the community. 6a) MAPC representative Steve Sadwick will be in to talk to the Board of Selectmen about what is going on at the MAPC. Steve is appointed by the Board of Selectmen as the MAPC representative for Reading. 6b) The Conservation Administrator and Town Counsel have been working with representatives from Camp Curtis regarding demolition of two buildings that are located on Town Conservation properties. Camp Curtis is proposing to demolish those buildings. The Conservation Commission has requested that the Board of Selectmen grant a temporary construction license for demolition of these buildings and restoration of the property to the Conservation Commission's satisfaction. 6c) Representatives from the Ash and Green Street area have asked for time to present concerns regarding traffic issues in their neighborhood. A copy of their proposed power point is included in your packet. The Parking, Traffic and Transportation Task Force has not met since the presentation came in, although we have discussed many of those issues over the past several years. 6d) The Parking, Traffic and Transportation Task Force is recommending approval of stop signs as noted at the intersection of Jacob Way and South Street. South Street westbound cannot be made a stop intersection because the Massachusetts Department of Transportation is concerned that traffic could back up onto Main Street. This would create stop intersections for the other legs of the intersection with Jacob Way stop intersection being a temporary one until completion of construction of the Reading Woods Development. This would be evaluated at that time as to whether or not it would be a permanent stop situation. 6e) The Parking, Traffic and Transportation Task Force is recommending the establishment of a handicap parking space on Haven Street at the first parking space on the north side of Haven Street west of Main. A business owner indicated that there's not a handicap parking location serving this part of the business area. 6f) We've been working with Melrose to modify the inter -local services agreement related to the public health function, to bring it up to date with current and proposed staffing levels. The proposed agreement will also make future staff changes easier to accomplish without revising the entire agreement. 6g) Article 22 of the Annual Town Meeting — The Moderator has indicated that he has received a proposed amendment to Article 22 which would separate the issue into two separate motions — one dealing with the number of members of Town Meeting, and the other dealing with the minimum number of votes required to elect somebody to Town Meeting on a write in vote. To simplify the process at Town Meeting, the question would be whether or not the Board of Selectmen would prefer to just offer the Article as two motions from the beginning. Attached is the material from the Town Meeting member which would outline what his suggestion would be. PIH /ps Legislators Look to Plug Tax Loophole for "Roll- Your -Own" Cigarette M... Page 1 of 1 Ka°: DRUG FR E ,- �€ r� JOIN TOGETHER Legislators Look to Plug Tax Loophole for "Roll -Your- Own" Cigarette Machines By Join Together Staff I March 22, 2012 1 Leave a comment I Filed in Government, Legislation & Tobacco A recently passed Senate bill would close a loophole that currently lets stores that provide "roll- your -own" cigarette machines avoid taxes and fees levied on cigarette manufacturers. The bill is backed by the tobacco industry and convenience store chains, The Wall Street Journal reports. Customers buy loose tobacco, and pour it into the machine, which generally rolls 200 cigarettes in less than 10 minutes. Most customers use pipe tobacco, which has a much lower federal excise tax rate than cigarette tobacco - $2.8311 per pound, versus $24.78 per pound. The cigarettes can sell for half of what major brands cost, depending on the level of state taxes. The stores have been gaining in popularity since 2009, when Congress raised the federal excise tax on a carton of 200 cigarettes from $3.90 to $10.066. Similar bills have been signed by the governors of Virginia, South Dakota and Wyoming this month. About 20 other states are also considering such measures. In 2010, the Alcohol and Tobacco Tax and Trade Bureau declared that retailers with roll -your- own machines are manufacturers. RYO Machines, the largest maker of the machines, secured a preliminary injunction in a federal court in Ohio; oral arguments are expected to begin in April. Find out more now: Email First Name 0 :v M I close X ZC' l hff- n- 111171171x7 �Yll(TTt PP /11 (T /1 ( 11Y1_ inCfPi�PYI*( ll�a((( 1/ 1P( T1Clai (lYC- 1(lllll_i!1_7�177CT_iaY_1 d/1 PI/X111) Pagel of 3 1 Hec hen ble1kner, Peter From: Geoff Beckwith [gbeckwith @mma.org] Sent: Wednesday, April 18, 2012 5:56 PM To: Geoffrey C. Beckwith Subject: MMA Alert on Local Aid and State Budget Debate Special MMA Budget Alert, April 18, 2012 HOUSE TO BEGIN DEBATE ON THE FY13 BUDGET BILL AND 870 AMENDMENTS ON MONDAY, APRIL 26 PLEASE CALL YOUR REPRESENTATIVES AND SENATORS TODAY TO ENSURE THAT LOCAL AID IS A TOP PRIORITY IN BOTH CHAMBERS On Monday, April 23, the House of Representatives will begin debate on the fiscal 2013 state budget recommendation released by the House Committee on Ways and Means last week. Budget debate should be wrapped up by Friday, April 27. The Senate is then expected to release its own budget proposal in mid -May. Vital local aid decisions will be made in both the House and Senate over the next several days, and we are asking local officials to contact their legislators today to make sure that local aid receives the highest priority. IN THE SENATE: PLEASE CALL YOUR SENATORS AND ASK THEM TO PASS A LOCAL AID RESOLUTION THIS WEEK. Local officials need the Senate to commit to the $65 million increase in unrestricted municipal aid and the $40 per- student Chapter 70 aid increase proposed by House leaders. A local aid resolution is a top priority so that cities and towns can plan and pass their budgets with these vital funds to support public safety, education and other basic local services. Communities cannot wait until May. Last year, the Senate passed a local aid resolution on April 14, so this is the time for our Senators to confirm their support for these essential local aid increases. IN THE HOUSE: The House budget committee recommendation (H. 4100) would increase municipal and school aid by $105 million above the amount proposed by the Governor in January (H. 2). The House Ways and Means proposal guarantees funding for unrestricted municipal aid at $899 million, adding $65 million to the base Cherry Sheet distribution; adds $18.5 million to Chapter 70 to guarantee $40 per student 4/19/2012 ��i2 Page 2 of 3 minimum aid for all cities, towns and school districts; increases the SPED Circuit Breaker by $8.4 million; fully funds homeless student transportation at $11.3 million; and increases regional school transportation by $2 million. This is great news and a clear sign of the strong commitment of the members of the House to local government. The Division of Local Services (DLS) has released updated preliminary Cherry Sheets for fiscal 2013 showing aid amounts for individual cities, towns and school districts based on the House budget committee bill. Local officials can view their preliminary House Ways and Means (HWM) Cherry Sheets at http: / /www.mass.gov /dor /local - officials /municipal- data - and - financial - management/cherry - sheets /2013 - cherry- sheets/ House members have filed 870 proposed amendments on a wide variety of matters, including many that would impact local government. Most would add funding to local aid accounts or change state law to help cities and towns in other ways. Some proposed amendments would not be helpful and we will be asking that these be rejected. Debate will begin on Monday, April 23, and it is imperative that your Representatives hear from you regarding these amendments. PLEASE CALL YOUR REPRESENTATIVES TODAY ON THE FOLLOWING AMENDMENTS — THEY MUST HEAR FROM YOU ON THESE KEY ITEMS: SUPPORT COMMUNITY PRESERVATION ACT: The MMA supports Amendment 737 to update and fund the Community Preservation Act (CPA) filed by HW &M Vice -Chair Stephen Kulik and House Minority Leader Bradley Jones. This amendment includes all provisions from current CPA legislation (H. 765) except that the funding mechanism would be an annual transfer of $25 million from any end -of -year state budget surplus into the CPA Statewide Trust Fund rather than an increase in the registry of deeds recording fees. OPPOSE EARMARK TO FORCE 100% MUNICIPAL FUNDING FOR ENTIRE QUINN BILL: The MMA strongly OPPOSES Amendments 314 and 438 that would effectively reduce, earmark and divert Cherry Sheet Unrestricted General Government Aid (UGGA) to pay the state's 50 percent share of the Police Incentive Pay Program. The state has eliminated the appropriation for the state share. Under these amendments, the state's share would be deemed to have been paid by using local funds, which would then force every participating city and town to appropriate a matching amount from local property taxes, completely undermining the local SJC decision that determined that cities and towns do not have to make up or match the state share unless a local contract requires them to do so. SUPPORT AMBULANCE PAYMENT AMENDMENT: The MMA supports Amendment 596 filed by Rep. James Cantwell and others that would prohibit the practice of "pay the patient" for emergency medical transport services and clarify that cities and towns have the authority to set emergency medical service fees. SUPPORT GANG PREVENTION GRANTS: The MMA supports Amendment 445 filed by Rep. Carlos Henriquez and others that would increase funding for the Shannon Gang Prevention Grant program from $2 million to $8 million. SUPPORT STUDY TO IMPROVE THE VETERAN'S BENEFITS PROGRAM: The MMA supports Amendment 222 filed by Rep. Jay Kaufman that would establish a special commission to study the financing and administration of the veteran's benefit program and make recommendations to improve the quality, effectiveness and efficiency of both state and local components. This amendment stems from concerns across the state about the impact 4/19/2012 2 G " Page 3 of 3 of increasing costs on local budgets and the need for changes in how the program is administered. If you have any questions, please contact MMA Legislative Director John Robertson at jrobertsga @mmq.org or Legislative Analyst Catherine Rollins at crollinsnmma.org or at_(617) _426 7272. Thank you very much. PLEASE CALL YOUR LEGISLATORS TODAY Geoffrey C. Beckwith Executive Director, MMA 1 Winthrop Square, Boston, MA 02110 617 - 426 -7272 fax) 617 - 695 -1314 www.mma.org DISCLAIMER: This message is a private communication. If you are not the intended recipient, please do not read, copy, use, or disclose this message or any attachments. Please notify the sender of the delivery error by replying to this message, and then delete it from your system. Any unauthorized disclosure, copying, or distribution of this message, including the attachments, is prohibited. Email may not be secure or error free. Information could be intercepted, corrupted, lost, destroyed, arrive late or incomplete, or contain viruses. The sender does not accept liability for any errors or omissions in the contents of this message that arise as a result of transmission. k� 4/19/2012 Zr April 17, 2012 Mr. Stephen Goldy Board of Selectman Reading Town Hall 16 Lowell Street Reading, Ma 01867 Dear Mr. Chairman 1 07V �ph Town of Reading Francis P. Driscoll Director 16 Lowell Street VETERAN'S SERVICES Phone: (781) 942 -6652 Reading, MA 01867 -2683 Fax: (781) 942 -9070 I would like to invite you and the Board of Selectmen to the Town of Reading's Memorial Day ceremonies. This year's ceremonies will be on Monday, May 28th at 9:00 AM. The route for the parade this year will begin at the American legion on Ash St. We will be forming at 8; 30 am. The guest speaker to be announced later. I request that a member of the Board speak at each of the cemeteries. Laurel Hill at 9:15 AM, Forest Glen @ 10:45 AM, Charles Slat 11; 30 AM and followed at Wood End at Noon. I hope you will join us and make this Memorial Day a special day. Thank you, as always, for your help in making Reading's Memorial Day ceremonies meaningful. Sincerely, �,Qa Francis P. Driscoll Veterans' Service Officer "To Care For Him Who Shall Have Borne The Battle..." Abraham Lincoln Z C/ PROCLAMATION FAI Whereas, in 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees; and Whereas, this holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska, and Arbor Day is now observed throughout the nation and the world; and Whereas, trees reduce the erosion of our precious topsoil by wind and water, cut heating and cooling costs, moderate the temperature, clean the air, produce oxygen and provide habitat for wildlife; and Whereas, trees are a renewable resource giving us paper, wood for our homes, fuel for our fires and countless other wood products; and Whereas, trees in our Town increase property values, enhance the economic vitality of business areas, beautify our community, and wherever they are planted are a source of joy and spiritual renewal; and Whereas, Reading has been recognized as a Tree City, U.S.A. by the National Arbor Day Foundation for over 25 years, and desires to continue its tree - planting ways. Now, therefore, we, the Board of Selectmen of the Town of Reading, Massachusetts do hereby proclaim April 27, 2012 as Arbor Day in the Town of Reading and urge all citizens to celebrate Arbor Day and to support efforts to protect our trees and woodlands, and plant trees to gladden the heart and promote the well being of this and future generations. s P THE BOARD OF SELECTMEN Stephen A. Goldy, Chairman Richard W. Schubert, Secretary Ben Tafoya, Vice Chairman John Arena James E. Bonazoli Town of Reading CONSERVATION COMMISSION Phone (781) 942 -6616 16 Lowell Street Fax (781) 942 -9071 Reading, MA 01867 -2683 ctirone &i.reading.ma.us April 17, 2012 Board of Selectmen 16 Lowell Street Reading, MA 01867 RE: Temporary Construction License Dear Members of the Board: At a public meeting held April 11, 2012, the Reading Conservation Commission voted to request that the Board of Selectman grant a temporary construction license permitting the removal of the Camp Curtis Guild buildings and utility structures from town -owned conservation land, along with associated site work including site remediation as noted in. the Conservation Order of Condition # 277 -0597; issued for this project on March 29, 2012. No further approval is required from the Conservation Commission for this work. Sincerely, Chuck Tirone Conservation Administrator X13\ BRACKETT & LUCAS COUNSELORS AT LAW 19 CEDAR STREET WORCESTER, MA 01609 508- 799 -9739 JUDITH A. PicKETT FAx 508- 799 -9799 japickettabrackettlucas.com MEMORANDUM TO: Ryan Bianchetto, LEED AP Allen & Major Associates, Inc. CC: Peter Hechenbleikner, Town Manager Charles Tirone, Conservation Agent FROM: Attorney Judith Pickett DATE: April 3, 2012 RE: License Procedure You requested that I provide you with a procedural guideline and time table for the issuance of a temporary construction license. I am including with this email your proposed draft of the license and the plan. I have no problems with the proposed license and will leave the plan approval to the Conservation Commission. The Reading Conservation Commission will need to request that the Board of Selectmen grant a temporary construction license permitting the removal of the Camp Curtis Guild buildings and utility structures from town -owned conservation land, along with associated site work including site remediation. I assume that the Commission would request that the temporary construction license refer to the Order of Conditions that will govern the proposed work. The license would need to be voted and approved by the Board of Selectmen at a regularly scheduled meeting. A license, unlike a lease, conveys no property interest, has no term since it can be revoked at will for any or no reason and is not subject to Article 97 of the Massachusetts Constitution or a town meeting vote. The time period for securing a license is relatively short. The Commission and the Board of Selectmen would need to place the matter on their respective agendas at least forty -eight hours prior to meeting. If the Commission is not ready to issue the Order of Conditions, they could still request that the Board of Selectmen grant a construction license subject to the issuance of the Order of Conditions. Please call me if you have any questions. I Z DEVAL L. PATRICK GOVERNOR -nMOTHY P. MURRAY drA 4W) LIEUTENANT GOVEFINOR March 26, 2012 JAY GONZALEZ SECRETARY, ADMINtOTRA90N & FINANCE CAROLE CORNELISON The Commonwealth of Massachusetts, by and through its Division of Capital Asset Management and Camp Curtis Guild hereby requests written permission from the Town of Reading in the form of a Temporary Construction Easement to remove two (2) small structures located on Town of Reading property. In addition to removing the structures, the proposed site construction work includes removing associated site improvements, including, but not limited to, removing the adjacent gas line, the electric line and one utility pole. Once demolition is completed, the area will be re-graded, loam and seeded, and proposed wetland replication plantings installed. The construction work will take place in the area shown as the "Proposed Temporary Construction Easement" on an exhibit attached hereto entitled "Construction Easement Exhibit — Camp Curtis Guild — 25 Haverhill Street, Reading, MA 01861", Scale: Not to Scale'. Dated March 1, 2012, Prepared for the Commonwealth of Massachusetts, Military Division, Prepared by Allen & Major Associates, Inc. " Submitted on behalf of Camp Curtis Guild, by' Peter A. Wilson Deputy General Counsel Division of Capital Asset Management One Ashburton Place, 15t" Floor Boston, MA 02108 617-727-4053 13130 # 632667 0 � 83 S$9 "31 '44 "E S89`31 '44 70 00' Al L. (FAI.0) TS45 tA 4 TOWN OF READING (ASSr5,-oRS AMP JO, LOT 1) T�-t5 iym,mo 'ARE4 A' A 6\\Z,71 4, (A .V -17 WMANCI FtA0 ZZY THHU 216 IS FX7rNT Of' PRIOR TS 17 WE&AND DjsruRa4NCE ZZ4 Z 4\7 A� Cri us rq PROPOSED 7-5MFORARY CoNs'muc'noN C-AsEmEw AREA= 15,396-t S,F. NIr COMMONWEALM OF MASSACHUSETTS MAP J0, LOT 2) LOT3 (PLAN 1322 Or 20 0) INTERIOR LOT LINE {TYPICAL) ye � A&W: 1826-01 LEGAL M SCR.IPTION TENiPORARY CONSTRUCTION FASENIENT RrA DING,?YIA A certain Temporary Coas(ruction Bnsenjej)t sitaiated off the Westerly side of Haverhill Stceet ill the Town of Reading, County of Middlesex, Con-11-001Ave-al(l, of 1%,lassachuserls, bounded and de-3cribed as f0ows: The Point of Beginning bebig Northeasterly Most c01:11er of the ca8einent to be described hereafter, said point also being a stone bound with a drill hole; thence S00`45'56`6 Two hundred twenty and 110 himdredths feet (220.00') to a point-, thence N89031'44"W Seventy and no hundredths feet (X00') to a point; thence NOW45'56-W Two hundred (wentyntid no huadredths fect 1220.00') to 6 point, thence 889"31'44"E Seventy and no hundredths feet (70. O') to the point of beginning. Tile above described Temporary Consiructioll Easement coll(ains an arel of .15,396 square feet, more or )F.65, and is more particularly Shown as "Proposed Temporary Construction Fasenjentll oil an exhibit entitled "Construction Easement Exhibit - C,=p Curtis Guild - 25 Strut - Reading, MA 01867". Scale: Not to Scale, Dated: March 1, 2012. Prep, rest for ihe --ommonwealth of mass'achusetts - Military Division. Prepared by Allen & Major Associates, Inc, 1/1 Vg-5' You requested that I provide you with a procedural guideline and time table for the issuance of a temporary construction license. I am including with this email your proposed draft of the license and the plan. I have no problems with the proposed license and will leave the plan approval to the Conservation Commission. The Reading Conservation Commission will need to request that the Board of Selectmen grant a temporary construction license permitting the removal of the Camp Curtis Guild buildings and utility structures from town -owned conservation land, along with associated site work including site remediation. I assume that the Commission would request that the temporary construction license refer to the Order of Conditions that will govern the proposed work. The license would need to be voted and approved by the Board of Selectmen at a regularly scheduled meeting. A license, unlike a lease, conveys no property interest, has no term since it can be revoked at will for any or no reason and is not subject to Article 97 of the Massachusetts Constitution or a town meeting vote. The time period for securing a license is relatively short. The Commission and the Board of Selectmen would need to place the matter on their respective agendas at least forty-eight hours prior to meeting. If the Commission is not ready to issue the Order of Conditions, they could still request that the Board of Selectmen grant a construction license subject to the issuance of the Order of Conditions. Please call me if you have any questions. L k BRACKETT & LUCAS COUNSELORS AT LAW 19 CEDAR STREET WORCESTER, MA 01609 508- 799 -9739 JUDITH A. PICKETT FAx 508- 799 -9799 japickett@brackettlucas.com MEMORANDUM TO: Ryan Bianchetto, LEED AP Allen & Major Associates, Inc. CC: Peter Hechenbleikner, Town Manager Charles Tirone, Conservation Agent : �n FROM: Attorney Judith Pickett DATE: April 3, 2012 w RE: License Procedure You requested that I provide you with a procedural guideline and time table for the issuance of a temporary construction license. I am including with this email your proposed draft of the license and the plan. I have no problems with the proposed license and will leave the plan approval to the Conservation Commission. The Reading Conservation Commission will need to request that the Board of Selectmen grant a temporary construction license permitting the removal of the Camp Curtis Guild buildings and utility structures from town -owned conservation land, along with associated site work including site remediation. I assume that the Commission would request that the temporary construction license refer to the Order of Conditions that will govern the proposed work. The license would need to be voted and approved by the Board of Selectmen at a regularly scheduled meeting. A license, unlike a lease, conveys no property interest, has no term since it can be revoked at will for any or no reason and is not subject to Article 97 of the Massachusetts Constitution or a town meeting vote. The time period for securing a license is relatively short. The Commission and the Board of Selectmen would need to place the matter on their respective agendas at least forty-eight hours prior to meeting. If the Commission is not ready to issue the Order of Conditions, they could still request that the Board of Selectmen grant a construction license subject to the issuance of the Order of Conditions. Please call me if you have any questions. L k to 'LL t i j . 0 El AL N CAMP CURTIS GUILD REMED/ATION AREA Legend _]Town Boundary E- -J Parcels Buildings Roads M , Bridge Paved Unpaved Wetlands ar4c Wet Area -= Forested Wet Area Land Ownership Municipal state Map by Town of Reading Map date: 4/19/12 Roads, buildings, and wetlands are from 2008 aerial photos. 0 200 400 Feet b G Traffic Issues S MEM M, ❑New construction on Ash and Green Streets changed forever the nature of our neighborhood. We long for what we had. A quiet, safe, and congenial neighborhood for us and visitors. ❑ We appeal to the bo to ensure the s our property. and to take measures arety of the residents and o Now, about the facts. N .._ may, w -� i ate_ A. Traffic flowed two -way on the section from Washington St. to Green, then one -way down from American Legion to Green St. • There was no access at the north end of Ash to Main St. • Result: Lower speeds and less traffic. o Pedestrians could safely use the sidewalks and cross any roads. A to Traffic flows two -way from Main St. to Washington St. Result: Curb cut allowing traffic from Main St. to enter Ash St. and vice - versa. Increased traffic. Drivers are now using Upper Ash St. to bypass lights and traffic on Main St. Vehicles traveling at much higher speeds. One more parking space on Upper Ash St. The addition of a sidewalk on this stretch. _. IL ._<. ❑ Traffic flows two -way from Main St. to Washington St. ❑ Result: Traffic from Gould St. turning onto Ash St. There is not enough room to make the turn nor is there good visibility. C_ V\ �F ,�•"� e...� ��. .mow:. »�e.��•... � cy ,�'""� � � � � "��;a � 3� �� �... V V( \ \1 R tt e,; � k Y DES'`..,,W.. ». _ _-ti ,..c.� _ .�,.. :. - ✓�. .. ,._ .a.. .sl<'r V( \ \1 /Ak" s a - . w: o The next two slides show northbound traffic turning from Ash St. onto Green St. . s,'t. Inc < o Car accidents from cars traveling westbound too fast turning from Ash St. onto Green St. s iv S 71'r 3�a�R� rlas� -A Of: d e n,- -After ❑ Property Damage from cars turning from Ash onto Green St. Ah it ft e ❑Residents who are in danger every time they step off their front steps directly onto Ash St. o Make the intersection at Ash and Green Streets afour -way stop and paint crosswalks. • Ticket offenders who park illegally and disobey stop signs. • Install a convex mirror to aid traffic turning onto Ash St. from Gould St. to-i-i'A As], .... .�., m 1... &.... que,-"'t ... .. •4w.... o Make the intersection at Ash and Green Streets afour -way stop and paint crosswalks. • Ticket offenders who park illegally and disobey stop signs. • Install a convex mirror to aid traffic turning onto Ash St. from Gould St. �., 5 Green St. is largely unchanged as to its configuration and use. o Green St. from Ash St. to the Depot has always been used for commuter rail and bus parking. Economic factors have increased ridership on Commuter Rail - the number of vehicles that park here on a weekly basis has increased. c-, -oe n ree'v _ k,..... _ __. ❑ Green St. from Ash two -way street with the road itself and c surrounding streets. St. to the Depot is a parking. Let's look at ompare it to 4 '—,I f5leta $1 ter 78, I I N;o rti Satellite Traffic 7, Z� 2 4-� "n o+ 7-8 Gould St 22 Y4 vx 77 ASIA J7 6 1 Ash 7P, ,W jy x D ZI 35 Green St, �"dv 104 AO, �V 114h5h rti Satellite Traffic reen .r M _. _ . s ❑ Recent construction at Willwerth Plumbing Inc. has reduced the number of parking spaces for company vehicles in their lot. These vehicles now park on Green St. This reduces the available spaces for commuters. Ci-reen St.- e 61- 1, ❑Last year, when snow was at record depths, parking on this road was eliminated and two -way traffic was impossible. IT'S ALSO IMPOSSIBLE WHEN THERE IS VERY LITTLE SNOW. o Green St. from Main St. to Ash is one -way westbound. anc, t _.A,fteNJ.,_ c, r e U ❑ Continue to allow safe parking, but improve traffic flow. a Remove snow from the area and use town equipment to plow snow from the sidewalks - snow that is deposited there by town plows. This would allow pedestrians. to walk on the sidewalk instead of the road. Conduct a study of Green St. The question of making this stretch of Green St. one- way requires additional study. ❑ Either enforce the law, or change the access. Traffic continues to flow in both directions on this one- way stretch of Green St. Either enforce the law on Green St. (from Ash to Main St.) to discourage lawbreakers, or make this street a legal two -way street. b Is Issues for which we request relief: Reduced traffic and reduced speeds ❑ A community that protects our property,, its residents, and pedestrians o Town laws that are enforced TOWN OF READING In accordance with the provisions of Chapter 89, Section 9, of the Massachusetts General Laws, the following street(s) are designated as stop streets at the intersection(s). Voted: The Traffic Rules and Regulations adopted by the Board of Selectmen on March 28, 1995, for the Town of Reading, are hereby amended as follows: By adding to Article 6, Section 6.12, the following: STREET Jacobs Way South Street DATE OF PASSAGE LOCATION Intersection with South Street Intersection with Jacobs Way TOWN CLERK OF READING TOWN CORPORATE SEAL REGULATION Temporary Stop sign for vehicles traveling northbound until substantial construction of Reading Woods is complete Traffic driving eastbound on South Street SELECTMEN'S SIGNATURES �)d( NSF \ PULTE HOMES OF NEW ENGLAND �f j PARCELS T1 & T2 f PLAN 32 OF 2001 DEED BOOK 56455 PAGE 160 ` (( WIDEN SOUTH STREET TO PROVIDE A 12' APPROACH LANE, AN 8' N SHOULDER AND A 14' DEPARTURE \ 4 LANE. RELOCATE EXITING TRAFFIC 1 _ INSTALL NEW 10' TRAFFIC SIGNAL POST TO NEW BASE \: SIGNAL POST BASE (ON I RELOCATE EXISTING SIGNAL HEAD G, FLAT AREA OF SIDEWALK SIGNAL HEAD L IS PROPOSED AND PI -PS ARE REPLACED WITH NEW COUNTDOWN LED. REPLACE ALL PEDESTRIAN SIGNAL 1.. AND COUNTDOWN L.E.D. PEDESTRIAN SIGNAL HEADS ALL OTHER SIGNAL HEADS (Pi -P6) WITH COUNTDOWN - PEDESTRIAN SIGNAL HEAD HEADS ARE EXISTING AND SHALL REMAIN AS IS. L.E.D. PEDESTRIAN SIGNAL HEADS, MEET ' INSTALL NEW TRAFFIC SIGNAL HEAD CURasgNlc \` ET T' DETECTOR DATA L, ADD AN ONCOM RECEIVER AND so wa nt, rT MEET Fwsnwc cuae ot1 I� CONSTRUCT A NEW CONCRETE PC PEDESTRIAN RAMP SOUTH STREET REMO Tt h — OXSnNG (WEST) OF I"A` STREE a7 14 D 66 ib -.ES sloEwat,< � P3 OYCL \ Sa DEGN Q b \ W NO ACCESS ® /�.o - a•. _ NO ACCESS • 8X6 DETECTORS ARE PROPOSED AND REPLACE THE EXISTING R4 ]A , 4 8X8 AND 2 8X8 DETECTORS. ALL OTHER DETECTORS ARE R3 a \ EXISTING AND SHALL REMAIN AS IS. MEET — \ y MEET z alas NO aio -] \Q V -, TRAFFIC SIGNAL MODIFICATION LIST OF MAJOR ITEMS WAN. D DESCRIPTION 1 S SIGNAL HEAD, 1- WAY -3 SECTION - 12' LENS W LED. LENS 4 W WARE LOOPS INSTALLED IN ROADWAY 6 C COUNTDOWN LED. PEDISTRIAN SIGNAL HEADS 1 T TS POST 10 STANDARD INCLUDING FOUNDATION PLUS ALL MISC. EQUIPMENT, CABLE AND INCIDENTALS NECESSARY TO PRONDE A COMPLETE OPERATING TRAFFIC CONTROL SIGNAL R-1 AO EMERm c VD F GRITY -- SISTEM USf OF YAJIXt ITEMS REOUMEO ,\ GUAR. DESaaT1DN OPTICAL DETECTOR OPTNXN MODEL I\. PWS ALL MISC EGMPARNT. CAEIE AND MCNWNIWS NECESSARY TO PRO DE A DOMPIETE OPERATING COMIROL ST51EM. M01 k RI -Te R9-A Plo-> / 90 r 9P PI i PII G" r 90 TRAFFIC SIGNAL MODIFICATION PLAN _ \ MAIN STREET (ROUTE 28) AT SOUTH STREET AND JACOB WAY READING 11—AC SE . °T HU TITS - PULTE HOMES OF NEW ENGLAND, LLC WESTBOROUGH, MASSACHUSETTS SOURCE BASE PLAN INFORMATION OBTAINED FROM NOTES THIS PLAN REPRESENTS TRAFFIC SIGNAL �JK± GRAPHIC SCALE MARCHIONDA ASSOCIATE5. L.P. INTERSECTION PLAN MODIFICATIONS ONLY. SEE MARCHIONDA & ASSOCIATES a /np DATED 4/13/11, ELECTRONIC FILE ",nt alt 3 L.P. SITE PLANS FOR ALL CONSTRUCTION ITEMS. a /, /„ 4/13/11.dwg." AND SUPPLEMENTED FROM MAS5DOT � S. 809 TRAFFIC SIGNS. SIGNALS & PAVEMENT - MARKINGS PLAN N /z, /„ eI^ fl% I'L DATED 9/8/97. ELECTRONIC FILE "1186pD201.awg 1 1 Easy Peel® Labels i A ® trend along line to AVERY® 5160 Use Avee Tem *te 51600 i Feed Paper expose Pop -up EdgeTm EASTERN MIDDLESEX MULTIPLE BOYER ANDREW T 100 MAIN STREET READING LLC LISTING, INC. 362 SOUTH ST 24 LILAH LANE 70 MAIN ST READING, MA 01867 READING, MA 01867 READING, MA 01867 SCHWARTZ ETHAN JOHNSON ROBERT E MUSCARELLA ANTHONY 282 SOUTH ST 292 SOUTH ST 333 SOUTH ST READING, MA 01867 READING, MA 01867 READING, MA 01867 PETRILLO JOSEPH F READING PROPERTY HOLDINGS LLC DIEMER CHRISTOPHER THERESA DELUCA PETRILLO CIO PULTE HOMES OF NEW ENGLAND LAURA A DIEMER 329 SOUTH ST 267 SOUTH ST READING, MA 01 867 LLC READING, MA 01867 115 FLANDERS ROAD WESTBOROUGH, MA 01581 THORNTON, REESE MURPHY ROBERT M JR BEGONIS MARY ELLEN MARY E THORNTON THERESA M MURPHY BEGONIS WALTER B 291 SOUTH ST 271 SOUTH STREET 289 SOUTH STREET READING, MA 01867 READING, MA 01867 READING, MA 01867 VECCHIO- KILDUFF ROBERTA AVERY MARY D MCCARTHY LORRAINE C MICHAEL KILDUFF 277 SOUTH ST 287 SOUTH ST 305 SOUTH ST READING, MA 01867 READING, MA 01867 READING, MA 01867 PEIRCE JEAN 100 MAIN STREET READING LLC 100 MAIN STREET READING LLC DANIEL P PEIRCE 24 LILAH LANE 24 LILAH LANE 283 SOUTH ST READING, MA 01867 READING, MA 01867 READING, MA 01867 HOFFMAN RYAN NEARY LORI J BRUNGARDT CHRISTOPHER L AIMEE HOFFMAN JAY DOUGHTY ETAL CHRISTINE BOLDUC 340 SOUTH ST 348 SOUTH ST 324 SOUTH ST READING, MA 01867 READING, MA 01867 READING, MA 01867 MESSINA MARJORIE A GANGFENG XU TOWN OF READING 310 SOUTH STREET YUQING XUE 16 LOWELL ST READING, MA 01867 332 SOUTH ST READING, MA 01867 READING, MA 01867 JIN BO GREENO MARIANNE H LANE DENNIS F ETAL FENG WEN 286 SOUTH ST 317 SOUTH ST 274 SOUTH ST READING, MA 01867 READING, MA 01867 READING, MA 01867 BEAN STEPHEN D ETAL TRUSTEES BARTON JEFFERY P POWELL RONALD W THE BEAN FAMILY REVOCABLE TRUST LEAH WILLIAMS CHRISTINA M H POWELL 296 SOUTH ST 336 SOUTH ST 328 SOUTH ST READING, MA 01867 READING, MA 01867 READING, MA 01867 Etiquettes fa dies A peter ; Repliez a la hachure afin de ; www.aveiy.com Sens de Utilisez le gabarit AVERY-0 51600 chargement reveler le rebord Pop -up"c 1- 800 -GO -AVERY Easy PeelO Labels Use Averyy@ Template 51600 BRADLEY JUDITH A TRUSTEE JAB REALTY TRUST 313 SOUTH ST READING, MA 01867 MITCHELL PAUL C KAREN D RAMACORTI 356 SOUTH STREET READING, MA 01867 READING PROPERTY HOLDINGS LLC C/O PULTE HOMES OF NEW ENGLAND LLC 115 FLANDERS ROAD WESTBOROUGH, MA 01581 SCHNEIDER MARK 337 SOUTH ST READING, MA 01867 A Bend along line to jFeed raper ® expose Pop -up EdgeTM j MURPHY PAUL J ANGELA MURPHY 343 SOUTH ST READING, MA 01867 PANG EDWARD K VICKY YEUNG 318 SOUTH ST READING, MA 01867 READING PROPERTY HOLDINGS LLC C/O PULTE HOMES OF NEW ENGLAND LLC 115 FLANDERS ROAD WESTBOROUGH, MA 01581 SPINNEY SCOTT R SHEILA C SPINNEY 323 SOUTH ST READING, MA 01867 Etiquettes fades a peter - Repliez a la hachure afin de Sens de Utilisez le gabarit AVERY® 51600 cha gement reveler le rebord Pop -upmc a AVERY® 51600; 1 NEARY DOUGLAS J LORIJNEARY 355 SOUTH ST READING, MA 01867 RIZZA FRANK JR GIUSEPPINA M RIZZA 40 CURTIS ST READING, MA 01867 MURPHY PAUL JOSEPH ANGELA MURPHY 357 SOUTH ST READING, MA 01867 NEARY JOAN P 355 SOUTH ST READING. MA 01867 6,-(y www.avery.com 1- 800 -GO -AVERY ! Recommended Location for Handicapped Spot If Needed. M Issue Denise Benard, owner of Salon Muffie, contacted the Police Department last fall to express her concerns about the lack of public handicapped parking spots located in the vicinity of her business. This issue was presented in the context of her business, which tends to have a higher than average customer base of seniors who possess handicapped placards. Actions The issue was discussed at PTTTF several times. It was noted that there were no further complaints regarding the availability of handicapped parking in the area. The PTTTF recommends that the spot pictured to the left become the designated handicapped spot. Further Discussion To be presented to BOS in July at "Traffic Night" INTER - MUNICIPAL AGREEMENT BETWEEN THE CITY OF MELROSE AND THE TOWN OF READING DIRECTOR OF THE HEALTH DEPARTMENT THIS AGREEMENT dated as of this day of , 201". ( "Agreement ") by and between the Deleted: I Town of Reading, a Massachusetts municipal corporation having a usual place of business at Town Hall, 16 Lowell Street, Reading MA 01867, acting by and through its Board of Selectmen ( "Reading "), and the City of Melrose, a Massachusetts municipal corporation having a usual place of business at 562 Main Street, Melrose, Massachusetts 02176, acting by and through its Mayor, the honorable Robert J. Dolan, with the approval of its Board of Aldermen ( "Melrose "). WITNESSETH THAT: WHEREAS, Reading and Melrose desire to share the services and costs associated with a Director of the Health'Department; and WHEREAS, each of the parties has obtained authority to enter into this Agreement pursuant to G.L. c. 40, s 4A; NOW, THEREFORE, in consideration of the premises set forth above and for other good and valuable consideration the receipt and sufficiency of which are hereby acknowledged, the parties hereto, intending to be legally bound, hereby agree under seal as follows: p" .. ... __..... ........... _ 3. UV 3 € _and_ such otl7<r.f'.o lions in tix Public I I . °alth I Depart lent that the parties from tame to time acres to, ,. w J h _€ ,, I �; 2. Term. The term of this Agreement shall commence on the date of execution hereof, and shall expire on June 30, 2014, unless earlier terminated as set forth herein. On or before May 1st of each year during the Term of this Agreement, the parties shall review their contractual relationship, the terms of which are set forth herein, to ensure that this Agreement continues to satisfy the needs and objectives of each community. 3. Identity of Health Department Director. The parties shall share the services and costs of the incumbent Director of the Health Department of Melrose, Ruth L. Clay, MPH, or a successor hired upon consi ha q xt thc(o tan o of th ltxin of lZeadfng.._through the standard personnel practice of _ g .................. Melrose. 4. Compensation. Melrose shall pay the salary < €€ ;� `i[, of the Director of the Health Departmentoand,,such lather positions In the.._11 ibl.ic I.lealth Departn ent that the i dales f tam time to torts a-ICe - - - - .,.....w.- ....... - to. Reading shall contribute its share of the l costs it ii; � , .�._by paying to Melrose a variable sum, as required by the terms and conditions of this Agreement, per fiscal quarter during the Term, each payment to be due and payable within fifteen (15) days after the commencement of such fiscal quarter (i.e., after 7/1, 10 /1, 1/1 and 4/1). Melrose shall adjust the compensation it pays i , ,As it may be required to do in accordance with any collective bargaining agreements and standard personnel practices which impact upon the Health Department Staff, both managerial and labor, and shall give prompt written notice to Reading Deleted: Director of the Health Department Deleted:. Subject to appropriation, the parties shall share the services and costs of the Director of the Health Department of Melrose ( "Director "), or a successor hired through the standard personnel practices of Melrose. Notwithstanding any other provision of this Agreement to the contrary, Reading and Melrose shall each maintain their respective local Board of Health which shall retain their own legal authority and autonomy as provided by law. If it is mutually beneficial, both parties may amend this Agreement to include other Health Department staff under terms and conditions as set forth hereafter. The Director shall report to the Reading Community Services Director - Town Planner In the event the parties jointly agree that this reporting structure is not mutually beneficial to their contractual arrangement, they may, by agreement, modify said reporting structure to accomplish the purposes of this agreement. Deleted: the Senior Health Inspector, and a part-time Health Inspector Deleted: 9 Deleted: the Senior Health Inspector, and the part-time Health Inspector Deleted: Melrose Director of the Health Department Deleted: the Director of the Health Department Get of any such adjustment. Reading shall adjust its quarterly payments accordingly. In the event that any collective bargaining agreement requires Melrose to make a lump sum payment to ,. _ia,�, reflecting a retroactive salary increase during the Term, Melrose shall promptly give written notice thereof to' Reading and Reading shall, within sixty (60) days thereafter, pay Melrose one -third (1/3) such amount to the extent that the retroactive pay period includes any part of the term hereof. For Fiscal Year 201, -, the compensation paid by Reading to Melrose shall be in accordance with Exhibit A attached hereto. 5. Other Collective Bargaining Agreement Benefits. Melrose shall provide the Director with all benefits to which she is entitled under standard personnel practices. Both parties agree to allow the Director to enjoy such vacation, sick days, personal days and other leave as she may be entitled to receive under such agreement and under standard personnel practices of Melrose. Neither party shall make any demand on the Director or take any action with respect to the Director that is in violation of her rights under standard personnel practices of Melrose or under any applicable legislation. 6. Retirement and Workers Compensation Benefits. The Director will remain a member of the Melrose Contributory Retirement System. Upon retirement, Reading will be assessed a share of the cost of pension plans reflecting any concurrent time the Director spent working for Reading hereunder pursuant to applicable Massachusetts General Laws. At the end of each fiscal year, Reading shall reimburse Melrose for its workers' compensation costs associated with the employment of the Director , such reimbursement to be equal to the product of Reading's contribution to the Director's salaries during such year multiplied by the rate paid by Melrose for workers' compensation insurance for the Director for such year. Reading shall also reimburse Melrose for its health insurance, life insurance, and Medicare, costs associated with the Director said reimbursement to be equal to the proportion of Reading's contribution to the Director's. 7. Duties. The Director shall perform her duties as required by the respective local laws and regulations of Melrose and Reading. Attached as an appendix to this document is a "Community Services Department, Employee Task List - Date: January 25, 2011; Position: Public Health Administrator" to provide guidance as to the expectations of the duties as they pertain to Reading. Also attached as an appendix is the Organizational Chart for Reading which details the administrative structure within which the Health Division falls within Reading. This organizational chart may be changed by Reading from time to time. Melrose and Reading shall provide the Director with office space and office equipment for work within their respective communities. The Director shall work primarily in the office space provided by Melrose and shall maintain regular, public office hours in Reading, such office hours to be mutually agreed upon by the parties. 8. Car. ":. Melrose Health Department staff ,: performance of al for any mileage used during the p , .. i All mileage reimbursement shall be paid at the rate then governing in 9. Indemnification. Melrose shall hold Reading harmless from any and all claims related to employment or employee benefits, collectively bargained or otherwise, made by the Director prior to the commencement of the term of this Agreement. Reading shall indemnify and hold harmless Melrose and each and all of its officials, officers, employees, agents, servants and representatives from and against any claim arising from or in connection with the performance by the Director of her duties in or for Reading including, without limitation, any claim of liability, loss, damages, costs and expenses for personal injury or damage to real or personal property by reason of any negligent act or omission or intentional misconduct by the Director while in or performing services for Reading. Similarly, Melrose shall indemnify and hold harmless Reading and each and all of its officials, officers, employees, agents, servants and representatives from and against any claim arising from or in connection with the performance by the Director of her duties in or for Melrose, Deleted: the Director of the Health Department Deleted: 2 Deleted: Deleted: Melrose shall reimburse the Director, or any other Deleted: member, Deleted: duties in Melrose and Reading. However, as part of the quarterly payment as set forth in Paragraph 4 above, Reading shall pay Melrose for those miles incurred for any services performed by the Director, or any other Melrose Health Department staff member, on behalf of Reading Deleted: Melrose, which rate shall not exceed the IRS rate in effect at that time b.F2 including without limitation, any claim of liability, loss, damages, costs and expenses for personal injury or damage to real or personal property by reason of any negligent act or omission or intentional misconduct by the Director while in or performing services for Melrose. Such indemnification shall include, without limitation, current payment of all costs of defense (including reasonable attorneys fees, expert witness fees, court costs and related expenses) as and when such costs become due and the amounts of any judgments, awards and /or settlements, provided that (a) Melrose and Reading shall each have the right to select counsel to defend against such claims, such counsel to be reasonably acceptable to the other party and its insurer, if any, and to approve or reject any settlement with respect to which indemnification is sought; (b) Each party shall cooperate with the other in all reasonable respects in connection with such defense; and (c) neither party shall be responsible to pay any judgment, award or settlement to the extent occasioned by the negligence or intentional misconduct of any employee, agent, official or representative of the other party other than the Director. By entering into this Agreement, neither of the parties have waived any governmental immunity or limitation of damages which may be extended to them by operation of law. 10. Termination. This Agreement may be terminated by either party for any reason or no reason on thirty (30) days written notice to the other. No such termination shall affect any obligation of indemnification that may have arisen hereunder prior to such termination. The parties shall equitably adjust any payments made or due relating to the unexpired portion of the Term following such termination. 11. Assignment. Neither party shall assign or transfer any of its rights or interests in or to this Agreement, or delegate any of its obligations hereunder, without the prior written consent of the other. 12. Severability. If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, illegal or unenforceable, or if any such term is so held when applied to any particular circumstance, such invalidity, illegality or unenforceability shall not affect any other provision of this Agreement, or affect the application of such provision to any other circumstances, and this Agreement shall be construed and enforced as if such invalid, illegal or unenforceable provision were not contained herein. 13. Waiver. The obligations and conditions set forth in this Agreement may be waived only by a writing signed by the party waiving such obligation or condition. Forbearance or indulgence by a party shall not be construed as a waiver, nor limit the remedies that would otherwise be available to that party under this Agreement or applicable law. No waiver of any breach or default shall constitute or be deemed evidence of a waiver of any subsequent breach or default. 14. Amendment. This Agreement may be amended only by a writing signed by both parties duly authorized thereunto. 15. Governing Law. This Agreement shall be governed by and construed in accordance with the substantive laws of the Commonwealth of Massachusetts, without regard to the conflicts of laws provisions thereof. 16. Headings. The paragraph headings herein are for convenience only, are no part of this Agreement and shall not affect the interpretation of this Agreement. 17. Notices. Any notice permitted or required hereunder to be given or served on either party by the other shall be in writing signed in the name of or on behalf of the party giving or serving the same. Notice shall be deemed to have been received at the time of actual receipt of any hand delivery or three (3) business days after the date of any properly addressed notice sent by mail as set forth below. � F3 a. To Reading. Any notice to Reading hereunder shall be delivered by hand or sent by registered or certified mail, return receipt requested, postage prepaid, to: Peter L Hechenbleikner Town Manager Town Hall 16 Lowell Street Reading MNA 01867 or to such other address(es) as Reading may designate in writing to Melrose. b. To Melrose. Any notice to Melrose hereunder shall be delivered by hand or sent by registered or certified mail, return receipt requested, postage prepaid, to: The Honorable Mayor Robert J. Dolan Melrose City Hall 562 Main Street Melrose, Massachusetts 02176 or to such other address(es) as Melrose may designate in writing to Reading. 18. Complete Agreement. This Agreement constitutes the entire agreement between the parties concerning the subject matter hereof, superseding all prior agreements and understandings. There are no other agreements or understandings between the parties concerning the subject matter hereof. Each party acknowledges that it has not relied on any representations by the other party or by anyone acting or purporting to act for the other party or for whose actions the other party is responsible, other than the express, written representations set forth herein. 19. Financial Safeguards. Melrose shall maintain separate, accurate and comprehensive records of all services performed for each of the parties hereto. Melrose shall maintain accurate and comprehensive records of all costs incurred by or on account of the Health Department, and all reimbursements and contributions received from Reading. Periodic financial statements must be issued to each party. On an annual basis, the parties' Financial Officers shall jointly audit the accounts of the Director of the Health Department for accounting consistency and reliability. WITNESS OUR HANDS AND SEALS as of the first date written above. TOWN OF READING By its Board of Selectmen 6 wq Appendix A Community Services Department Employee Task List Date: January 25, 2011 Position: Public Health Administrator Reports to: Board Of Health / Community Services Director Board /Committee /Commission Related Work: Board of Health Overview: Summary of Duties: Manage the Public Health Function in the Town of Reading. Advise the Board of Health on technical aspects of Public Health; discharge function of Board of Health when they cannot assemble; serve as Incident Commander in Public Health Emergency response; enforce all required State Local and Federal Public Health rules and requirements. List of Tasks (in prioritized order): 1. Manage Health Division and Public Health function within the Town of Reading including enforcement of 14 State regulations ( at a minimum) and 4 General Laws 2. Advise Board of Health on all matters pertaining to Public Health in Reading, including regulatory actions, Public Health response actions, prevalence of illnesses 3. Respond to requests/ questions from Board of Health on Public Health issues 4. 4 Advise the Town Manager and Community Services Director on current issues related to Public Health and Public Health plans to alleviate Public Health threats to community 5. Prepare, implement and execute Public Health Emergency response plans as mandated by State and Federal requirements and apprise Board of Health of same. 6. Conduct annual Technical Assessment Review (TAR) of Public Health Emergency Plan as mandated by State Department of Public Health and CDC 7. Prepare Reports to the Board of Health on a Monthly basis reporting Health Division activities. Prepare Board of Health Annual reports. Prepare advisory reports to Town Manager, Community Services Director on Public Health issues. 8. Review plans of regulated facilities for compliance with State and Board of Health regulations: including but not limited to- Food Establishments, Swimming pools, developments and Subdivision 9. Review applications for new facilities regulated by the Board of Health and advise the applicants on deficiencies and strategies to correct deficiencies 10. Educate the Citizens of Reading on issues relevant to public Health , risks and efforts that can be taken to alleviate /reduce those risk factors. 11. Advise Health Division Staff on technical issues related to their function 12. Meet with Establishment owners to discuss violations and strategies for compliance with Public Health laws 13. Respond to Complaints from Residents 14. Respond to emergency response calls from Town Departments, Coalition partners, State Department of Public Health 15.Investigate Food Borne illness outbreaks and manage the Public Health Disease surveillance I, r � function in Reading 16. Inspect Housing in response to complaints from tenants/ Landlords in Compliance with Chapter II of the State Sanitary Code 17. Develop and manage Vector Control programs in conjunction with Eastern Middlesex Mosquito Control Program 18. Conduct inspections , plan reviews and other duties required under MA Title V — Onsite waste water disposal regulations including - Witness Septic Tank abandonments, review system upgrades, soil evaluation , percolation testing and system testing 19. Train /mentor Health Division staff in execution of their core duties / functions 20. Consider and issue Emergency permits as for Beaver removal 21. Represent Town of Reading on Regional Coalition, Tobacco Control, Medical reserve Corps, Mosquito Control Boards and other groups as required by job function 22. Represent Health Division of Design Review Team 23. Function as Incident Commander in Public Health Emergencies one of the Joint Incident Commanders in Reading Emergency response structure\ 24. Review Temporary Food Permit applications and advise applicants on Safe Food handling practices 25. Develop Community wellness programs and prepare and disseminate routine advisories on Public Health related issues 26. Prepare content for Health Division Webpage 27. Coordinate Town Rabies clinic with Veterinarian 28. Conduct emergency preparedness drills for compliance with CDC requirements and prepare reports on drills for submission to State Department of Public Health 29. Provide Technical Advice to Town Departments on Public Health related topics 30. Review Demolition applications to ensure that they comply with Public Health requirements 31.Attend Town Meeting and prepare responses to Public Health concerns on direction of Town Manager 32. Prepare and issue Public Health compliance orders 33. Institute Regulatory/legal proceeding s for non compliance with Health laws 34. Coordinate community wellness programs with internal and external partners 35. Investigate Nuisance, noise and odor complaints and seek resolution 36. Keeper of Public Health Records and respond to Requests for Public Documents 37.Coordinate with GRVMRC to provide Lost Child/ First Aid Station at Reading Public Events (Town day and Fall Faire) 38. Prepare presentations to Board of Selectmen and other town Departments 39. Record and Prepare Board of Health minutes and agendas 40. Review and comment on Civic function permit applications, liquor permit applications and other non -Board of Health permits as requested 41. Other duties as assigned by Board of Health , Community Services Director or Town Manager FY 2013 Melrose, Wakefield, Reading Public Health Department Cost Sharing b� Hours per Annual Melrose Wakefield Reading Week Rate Wages (52 wks) Wages Wages Wages Health Director R Clay 35.0 $ 59.5493 $ 108,379.76 $ 46,603.30 43.0% $ 27,094.94 25.0% $34,681.52 32.0% Sr.Health Insp. Jen Keough 35.0 $ 32.0429 $ 58,318.16 $ 23,327.26 40.0% $ 23,327.26 40.0% $11,663.63 20.0% Sanitary Insp. C Ciarcia 17.0 $ 28.6083 $ 25,289.72 $ 12,644.86 50.0% $ 12,644.86 50.0% $ - 0.0% Sanitary Insp. A Gromko 17.0 $ 28.6083 $ 25,289.72 $ 12,644.86 50.0% $ 12,644.86 50.0% $ - 0.0% Health Insp. David G. 15.0 $ 27.0357 $ 21,087.87 $ - 0.0% $ - 0.0% $21,087.87 100.0% TOTAL WAGES $ 238,365.23 $ 95,220.28 $ 75,711.92 $67,433.02 Annual Melrose Wakefield Reading Health Insurance Health Health Health Health Director R Clay $ 16,356.14 $ 7,033.14 43.0% $ 4,089.04 25.0% $ 5,233.96 32.0% Sr.Health Insp. Jen Keough $ - $ - 40.0% $ - 40.0% $ - 20.0% Sanitary Insp. C Ciarcia not eligible 50.0% 50.0% 0.0% Sanitary Insp. A Gromko not eligible 50.0% 50.0% 0.0% Health Insp. David G. not eligible 0.0% 0.0% 100.0% TOTAL HEALTH INSURANCE $ 16,356.14 $ 7,033.14 $ 4,089.04 $ 5,233.96 Annual Melrose Wakefield Reading Life Insurance Life Life Life Health Director R Clay $ 112.32 $ 48.30 43.0% $ 28.08 25.0% $ 35.94 32.0% Sr.Health Insp. Jen Keough $ - $ - 40.0% $ - 40.0% $ - 20.0% Sanitary Insp. C Ciarcia not eligible 50.0% 50.0% 0.0% b� Sanitary Insp. A Gromko not eligible 50.0% 50.0% 0.0% Health Insp. David G. not eligible 0.0% 0.0% 100.0% TOTAL LIFE INSURANCE $ 112.32 $ 48.30 $ 28.08 $ 35.94 Annual Melrose Wakefield Reading Medicare Medicare Medicare Medicare Health Director R Clay $ 1,571.51 $ 675.75 43.0% $ 392.88 25.0% $ 502.88 32.0% Sr.Health Insp. Jen Keough $ 845.61 $ 338.25 40.0% $ 338.25 40.0% $ 169.12 20.0% Sanitary Insp. C Ciarcia $ 366.70 $ 183.35 50.0% $ 183.35 50.0% $ - 0.0% Sanitary Insp. A Gromko $ 366.70 $ 183.35 50.0% $ 183.35 50.0% $ - 0.0% Health Insp. David G. $ 305.77 $ - 0.0% $ - 0.0% $ 305.77 100.0% TOTAL MEDICARE $ 3,456.30 $ 1,380.69 $ 1,097.82 $ 977.78 Annual Melrose Wakefield Reading TOTAL TOTAL TOTAL TOTAL Health Director R Clay $ 126,419.73 $ 54,360.48 43.0% $ 31,604.93 25.0% $40,454.31 32.0% Sr.Health Insp. Jen Keough $ 59,163.77 $ 23,665.51 40.0% $ 23,665.51 40.0% $11,832.75 20.0% Sanitary Insp. C Ciarcia $ 25,656.42 $ 12,828.21 50.0% $ 12,828.21 50.0% $ - 0.0% Sanitary Insp. A Gromko $ 25,656.42 $ 12,828.21 50.0% $ 12,828.21 50.0% $ - 0.0% Health Insp. David G. $ 21,393.64 $ - 0.0% $ - 0.0% $21,393.64 100.0 % TOTAL $ 258,289.98 $ 103,682.41 $ 80,926:86 $73;680.71 FYI Qtrly payrrment $ ,20,231.72 $18,420:18 Motion to Divide — Warrant Article 22, Reading Annual Town Meeting, April, 2012 I move that the question (Article 22 To see if the Town will vote to authorize the Board of Selectman to petition the Great and General Court for a Special Act which will amend sections of Article 2 of the Reading Home Rule Charter as follows...) be divided as follows: Composition of representative Town Meeting, number of elected members be divided and voted separately from: Qualification for election on a write -in vote for a vacant Town Meeting Position, minimum number of votes required, creating two (2) questions, first: ARTICLE 22 (a) To see if the Town will vote to authorize the Board of Selectmen to petition the Great and General Court for a Special Act which will amend sections of Article 2 of the Reading Home Rule Charter as follows (note — represents language to be eliminated and bold represents new language): Section 2 -1: Composition The legislative body of the Town shall be a representative Town Meeting consisting of one hundred ninet y two (192 forty four (144) members from eight (8) precincts who shall be elected to meet, deliberate, act and vote in the exercise of the corporate powers of the Town. Each precinct shall be equally represented in Town Meetings by members so elected that the term of office of one -third of the members shall expire each year. Any increase or reduction in the number of members of Town Meeting shall be phased in equally over a three year period Section 2 -3: Town Meeting Membership The registered voters in every precinct shall elect Town Meeting Members in accordance with all applicable election laws. Whenever any precincts are revised, the registered voters shall elect twenty few (24} eighteen (18) Town Meeting Members to represent the precinct. Terms of office shall be determined by the number of votes received. The eight- (8) six (6) candidates receiving the highest number of votes shall serve for three (3) years, the ) six (6) receiving the next highest number of votes shall serve for two (2) years, and the next eight (8) six (6) candidates receiving the next highest number of votes shall serve for one (1) year from the day of election. In the event of a tie, ballot position shall determine the order of finish. At each Annual Election thereafter, the registered voters in each precinct shall elect eight (8) six (6) Town Meeting Members to represent the precinct, and shall also elect Town Meeting Members to fill any vacant terms. After the revision of precincts, the term of office of all Town Meeting Members from the revised precincts shall cease upon the election of their successors. After each election of Town Meeting Members, the Town Clerk shall notify each Town Meeting Member of his election by mail. In the event of a tie write -in vote for a vacant Town Meeting position, the position shall be filled by a vote of the remaining Town Meeting Members of the precinct, from the write -in candidates whose write -in votes were tied. The Town Clerk shall give notice of the tie vote to the remaining Town Meeting Members of the precinct. The Town Clerk shall set a time and place for a precinct meeting for the purpose of filling the vacancy. The Town Clerk shall give notice of the meeting to precinct Town Meeting Members at least seven (7) days in advance and shall publish legal notice in a newspaper of general circulation in the community. A vacant position filled in this manner shall be filled for the entire remainder of the term. Or take any other action with respect thereto �s � and, second: ARTICLE 22 (b) To see if the Town will vote to authorize the Board of Selectmen to petition the Great and General Court for a Special Act which will amend sections of Article 2 of the Reading Home Rule Charter as follows (note — eFeSS thFough represents language to be eliminated and bold represents new language): Section 2 -3: Town Meeting Membershi To be qualified for election on a write -in vote for a vacant Town Meeting position, the write -in candidate must receive at least ten (10) write -in votes. In the event of a tie write -in vote for a vacant Town Meeting position, the position shall be filled by a vote of the remaining Town Meeting Members of the precinct, from the write -in candidates whose write -in votes were tied with at least ten (10) write -in votes. The Town Clerk shall give notice of the tie vote to the remaining Town Meeting Members of the precinct. The Town Clerk shall set a time and place for a precinct meeting for the purpose of filling the vacancy. The Town Clerk shall give notice of the meeting to precinct Town Meeting Members at least seven (7) days in advance and shall publish legal notice in a newspaper of general circulation in the community. A vacant position filled in this manner shall be filled for the entire remainder of the term. Or take any other action with respect thereto Stephen L. Crook, Precinct 2 Town Meeting Member Background: The question of the number of elected representative Town Meeting Members composing the legislative body of the town and the question of the minimum number of write -in votes a write -in candidate must receive to be qualified for election to a vacant Town Meeting position each stand on their own, both grammatically and otherwise, so are susceptible to division. It may be desirable to enact one of these divisible parts while rejecting the other. Division of the question allows this possibility. v& U Board of Selectmen Meeting March 13, 2012 The meeting convened at 7:00 p.m. in the Selectmen's Meeting Room, 16 Lowell Street, Reading, Massachusetts. Present were Vice Chairman Ben Tafoya, Secretary Richard Schubert, Selectmen John Arena and James Bonazoli, Town Manager Peter Hechenbleikner, Office Manager Paula Schena and the following list of interested parties: Nadine Wandzilak, Karen and David Pinette, Virginia Blodgett, Tony Capobianco, Ashley Troutman, Nancy Heffernan, Ron D'Addario, Joanne Senders, Everett Blodgett, Mary Ellen O'Neill, Marsie West, Raymond Porter, Erin Calvo - Bacci, Karen Herrick, and Mark Cardono. Reports and Comments Selectmen's Liaison Reports and Comments — elected John Arena. Vice Chairman Ben Tafoya welcomed newly Richard Schubert noted he had visiting hours, but no one attended. James Bonazoli noted that the Economic Development Committee sent information out on the Fayade Improvement Program that is taking place on March 21 at 7:00 p.m. at the Police Station Community Room. He also noted that Chris Herron will be speaking on substance abuse tomorrow at the Reading Memorial High School. John Arena thanked the community for his election. He attended a School Committee meeting and they are working on a policy regarding drugs and alcohol use and he was pleased to see the work that went into it. Public Comment — Ginny Blodgett from "Walkable Reading" attended the CPDC meeting regarding south Main Street best practices and she wants to congratulate them. She noted that the Community Planning and Development Commission will be setting up a joint meeting with the Board of Selectmen to discuss the number of lanes. "Walkable Reading" encourages the changes. Town Manager's Report — The Town Manager gave the following report: Administrative matters ♦ The census, along with the dog licensing reminder, has gone to all households - $10 for spayed /neutered, and $20 if not spayed /neutered. ♦ Annual Reading Friends and Family Day Moved to June 16, 2012! Due to a very mild winter, Reading schools will get out nearly a week earlier than expected. In response, the Reading Lions Club's Reading Friends and Family Day will now take place on Saturday, June 16. ♦ Comcast proposed PEG Channel realignment. ♦ Appraisals underway for Town land to be sold. Community Services ♦ The Reading Economic Development Committee (EDC) has established the Building Fayade and Signage Improvement Program (BFSI) which will offer technical and financial -?ez, ( Board of Selectmen Minutes — March 13, 2012 — page 2 assistance for property owners and tenants seeking to improve their building fagade, signage and exterior lighting. To be eligible for the program, commercial buildings must be located within the downtown area or surrounding target location. The open application process will begin that evening and continue to April 30, 2012. The program will be presented to the public on March 21, 2012 at 7:00 PM at the Community Room located at the Reading Police Station. ♦ Affordable housing available — 30 Haven Street. ♦ Calereso's opened their new store on south Main Street today. ♦ Grumpy Doyle's — approval for serving in plastic cups when glassware runs out (on St. Patrick's Day only); and approval to start using the patio now (from CPDC). ♦ Mystic Valley Elder Services Legislative breakfast. Finance ♦ Debt re- financing for Coolidge and RMHS; and debt sale for Reading's share of the MSBA's Green Repairs program. ♦ FY 2013 budget hearings with the Finance Committee will be on consecutive Wednesdays through March 28 Library ♦ April 8 is National Library Week. There will be programs about Financial Literacy — called "Money Smart" ♦ There will be a transition to new Library software in May 2012 — after Memorial Day. The program is called Evergreen. ♦ For HELP WITH EREADERS -- The Lowdown on Downloads — see the web site for details. Public Safety ♦ We have filed with FEMA for our cost incurred during the October 29 -30, 2011 snow storm, and for Tropical Storm Irene. Public Works ♦ Micro -Seal in the spring — portions of: Washington Street, Hopkins Street, Charles Street. ♦ Haverhill Street Water Main: completing in the spring, road overlay during summer 2013. ♦ Safe Routes to School Project curb and sidewalk bids awarded — construction 2012. Debt Refinancing — The Town Manager noted that Bob LeLacheur, Gail LaPointe and Nancy Heffernan put together refinancing for Coolidge Middle School and RMHS at 1.97% interest. This is very good news for the community. Nancy Heffernan noted that the money we received from the MSBA was applied to outstanding debt. A motion by Schubert seconded by Bonazoli that the Board of Selectmen hereby determine, in accordance with G.L. c. 70B that the amount of the cost of the Birch Meadow School proiect authorized by a vote of the Town passed on November 8, 2010 (Article 9) not beinlz -7a,,Z Board of Selectmen Minutes — March 13, 2012 — paw paid by the school facilities grant is $341,461.39 and we hereby approve of the issuance of notes and bonds in such amount under said G.L. c. 70B. Further Voted: that we hereby determine, in accordance with G.L. c. 70B, that the amount of the cost of the J. Warren Killam School proiect authorized by a vote of the Town passed on November 8, 2010 (Article 9) not being paid by the school facilities grant is $692,879.68 and we hereby approve of the issuance of notes and bonds in such amount under said G.L. c. 70B. Further Voted: That in order to reduce interest costs, the Treasurer is authorized to issue refunding bonds, at one time or from time to time, pursuant to Chapter 44, Section 21A of the General Laws, or pursuant to any other enabling authority, to refund all of the Town's currently outstanding (i) $13,040,000 General Obligation Bonds dated January 1, 2002, and (ii) $35,000,000 General Obligation School Bonds dated January 1, 2004 (collectively, the "Refunded Bonds ") and that the proceeds of any refunding bonds issued pursuant to this vote shall be used to pay the principal, redemption premium and interest on the Refunded Bonds and costs of issuance of the refunding bonds. Further Voted: that the sale of the $11,620,000 General Obligation Municipal Purpose Loan of 2012 Bonds of the Town dated March 22, 2012 (the "Bonds "), to TD Securities (USA) LLC at the price of $13,966,505.15 and accrued interest is hereby approved and confirmed The Bonds shall be payable on February 1 of the years and in the principal amounts and bear interest at the respective rates, as follows: Interest Interest Year Amount Rate Year Amount Rate 2013 $200,000 3.00% 2019 $1,115,000 5.00% 2014 175,000 3.00 2020 1,165,000 5.00 2015 990,000 4.00 2021 1,205,000 5.00 2016 1,000,000 5.00 2022 1,245,000 5.00 2017 1,025,000 5.00 2023 1,185,000 5.00 2018 1,065,000 5.00 2024 1,250,000 5.00 Further Voted: that in connection with the marketing and sale of the Bonds, the preparation and distribution of a Notice of Sale and Preliminary Official Statement dated February 28, 2012, and a final Official Statement dated March 7, 2012 (the "Official Statement "), each in such form as may be approved by the Town Treasurer, be and hereby are ratified, confirmed, approved and adopted. Further Voted: to authorize the execution and delivery of a Refunding Escrow Agreement to be dated March 22, 2012, between the Town and U.S. Bank National Association, as Refunding Escrow Agent and Paying Agent. Further Voted: that the Town Treasurer and the Board of Selectmen be, and hereby are, authorized to execute and deliver a continuing disclosure undertaking in compliance with SEC Rule 15c2 -12 in such form as may be approved by bond counsel to the Town, which —7(:�,t,3 Board of Selectmen Minutes — March 13, 2012 — page 4 undertaking shall be incorporated by reference in the Bonds for the benefit of the holders of the Bonds from time to time. Further Voted: that we authorize and direct the Treasurer to establish post issuance federal tax compliance procedures in such form as the Treasurer and bond counsel deem sufficient, or if such procedures are currently in place, to review and update said procedures, in order to monitor and maintain the tax - exempt status of the Bonds. Further Voted: that each member of the Board of Selectmen, the Town Clerk and the Town Treasurer be and hereby are, authorized to take any and all such actions, and execute and deliver such certificates, receipts or other documents as may be determined by them, or any of them, to be necessary or convenient to carry into effect the provisions of the foregoing votes. I further certify that the votes were taken at a meeting open to the public, that no vote was taken by secret ballot, that a notice stating the place, date, time and agenda for the meeting (which agenda included the adoption of the above votes) was filed with the Town Clerk and a copy thereof posted in a manner conspicuously visible to the public at all hours in or on the municipal building that the office of the Town Clerk is located or, if applicable, in accordance with an alternative method of notice prescribed or approved by the Attorney General as set forth in 940 CMR 29.03(2)(b), at least 48 hours, not including Saturdays, Sundays and legal holidays, prior to the time of the meeting and remained so posted at the time of the meeting, that no deliberations or decision in connection with the sale of the Bonds were taken in executive session, all in accordance with G.L. c.30A, § §18 -25 as amended. The motion was approved by a vote of 4 -0 -0. Personnel and Appointments North Suburban Planning Council — The Town Manager noted he spoke with the Massachusetts Area Planning Council and confirmed that our reps on the NSPC are Ben Tafoya and George Katsoufis and Steven Sadwick is our rep on the MAPC. There are no appointments needed to be made. Discussion /Action Items Designation of Liaison Assignments for New Selectman — Ben Tafoya noted that John Arena will take Camille Anthony's liaisons until the summer. A motion by Schubert seconded by Bonazoli that the Board of Selectmen designate the following liaison assignments to Selectman John Arena for a term expiring 6- 30 -12: ♦ Economic Development Committee ♦ Conservation Commission ♦ Council on Aging / Mystic Valley Elder Services ♦ Finance Committee ♦ School Committee The motion was approved by a vote of 4 -0 -0. -7wq Board of Selectmen Minutes — March 13, 2012 — page 5 Review 2011 Audit — Town Accountant Gail LaPointe and Eric Demas from Melanson and Heath were present. Eric Demas noted that the audit went very well. The records are well maintained. He noted that on page 13 and 14 under the "statement of net assets and statements ", the net asset number is going down due to the OPEB liability. On page 17, under the "short term perspective," the general fund decreased $580,000; but the Town had a planned use for that money so it's not negative, it's very positive. Expenditures were also under spent. On page 40 there is a long term debt footnote indicating the Town is paying off 78% of outstanding debt in the next 10 years and that is very positive. He did not issue a Management Letter this year because there are no issues. Hearing = Approval of Discontinuance Plans — Pearl Street at Audubon — The Secretary read the hearing notice. The Town Manager noted that Town Meeting approved the discontinuance last fall. Some people came in for the meeting but there were no objections. Town Engineer George Zambouras noted that no houses rely on this property for frontage. A portion has an old water main on it so the Town will retain an easement and maintain that portion. Richard Schubert asked about how the easement would be recorded and George Zambouras noted it will probably be on multiple deeds. John Arena asked if abutters on the other side were approached and George Zambouras indicated they were not because they have frontage on Old Pearl Street. A motion by Schubert seconded by Bonazoli to close the hearing on approval of the discontinuance plan for a portion of the Town way known as Old Pearl Street, was approved by a vote of 4 -0 -0. A motion by Schubert seconded by Bonazoli that the Board of Selectmen approve the plan to discontinue a portion of the Town way known as Old Pearl Street substantially in the location beginning at the westerly side line of Audubon Road and running westerly and southerly for a distance of approximately two hundred and ninety one (291) feet to the northwesterly side line of Pearl Street as shown on a plan prepared by the Town Engineer, dated February 28, 2012, duly filed at the Office of the Town Clerk, was approved by a vote of 4 -0 -0. Hearing — Approval of Discontinuance Plans — Grant Street - The Secretary read the hearing notice. The Town Manager noted this is to discontinue two parts of Grant Street and Town Meeting approved this last November. George Zambouras noted that this is a very short street and the property will revert back to the original owners. The property owners will have a cleaner deed if we eliminate this. ��J Board of Selectmen Minutes — March 13, 2012 — page 6 A motion by Schubert seconded by Bonazoli to close the hearing on approval of the discontinuance plan for a portion of the Town way known as Grant Street was approved by a vote of 4 -0 -0. A motion by Schubert seconded by Bonazoli that the Board of Selectmen approve the plan to discontinue a portion of the Town way known as Grant Street substantially in the location along the northerly side line of Grant Street beginning a distance of approximately three hundred and thirty (330) from the easterly side line of Summer Avenue, having an area of approximately four hundred (400) square feet identified as Parcel D -1; and along the southerly side line of Grant Street beginning a distance of approximately three hundred and thirty -one (331) from the easterly side line of Summer Avenue, having an area of approximately four hundred (400) square feet identified as Parcel D -2 and D -3; as shown on a plan prepared by the Town Engineer, dated February 28, 2012, duly filed with at the Office of the Town Clerk was approved by a vote of 4 -0 -0. Discussion with CAB Member re: Renewable Energy Certificates ( REC's) — The RMLD Citizen Advisory Board member Tony Capobianco was present. He noted that the Advisory Board voted on January 5, 2012 to retire the REC's by a vote of 4 -1. At a later meeting they voted 5 -0 to reconsider due to all of the controversy surrounding retiring the REC's and all of the Advisory Board members are meeting with their respective communities. Mr. Capobianco noted that there were multiple meetings regarding selling versus retiring and he voted to retire. He noted that municipal departments are not mandated to invest in renewable energy. He feels it is a good idea to begin purchasing renewable energy but he noted that the Town already does a significant amount of recycling, water rebates, rain barrels, compost bins, retrofitting, and have energy efficient vehicles in the fleet which adds to the cause. He is interested in hearing the Selectmen's opinion and he can cooperate if the Selectmen feel selling is the best way to go. Mr. Capobianco noted that the REC's are an intangible asset. He suggests establishing a policy that set a cap and we can sell and add to the base charge. John Arena asked if enrolling in Green Choice would be a way to gauge interest in the community and Mr. Capobianco indicated it could be. Ben Tafoya noted that RMLB member Phil Pacino wrote a memo regarding the renewable energy certificates with a reasonable path to recapture some of the costs. Ben Tafoya asked how buying REC's is pollution savings and Tony Capobianco noted that the type of fuel being used needs to be determined. James Bonazoli noted that we should look to the power company for the best value and we shouldn't be policing the world. He noted that the utility companies say yes, they should buy REC's and buy renewable energy. James Bonazoli noted it was his opinion that some RFC's should be sold. Richard Schubert noted that this is a complicated and difficult issue — like being asked to predict the future. He also noted that if towns are required in the future to buy REC's they will be more expensive. 7e.-- (., Board of Selectmen Minutes — March 13, 2012 — page 7 The Town Manager noted that REC's are created when they are purchased. The RMLD has invested in hydroelectric and wind power and they are sustainable. Marsie West noted that this should be an annual decision. She also noted that alternative energy credits can also be bought. She noted that $500,000 to $1 million per year is a lot of money. Mary Ellen O'Neill noted that REC's are accumulated monthly and the auditor has told them they have no financial value. There are no REC's being earned from the larger project in New Hampshire. Ron D'Addario noted that retiring is the best way to go. The Town Manager noted that the CAB is an advisory board. There should be a policy and a hybrid would be the proper approach. He also noted that a decision should not be made now for all of the future because the market changes annually. It was decided that the Board will meet periodically with the CAB member. Discussion with Reading Historical Commission Regarding Demo Delay Bylaw — The Town Manager noted that the Board of Selectmen asked the Historical Commission to look at the process for adding to the inventory and also an appeal process. Historical Commission Chairman Mark Cardono noted that they came up with a process. The process would include notifying the property owners by mail that they have been selected for consideration and include a copy of the inventory sheet. Mr. Cardono noted that the Commission is undecided on whether they should expect a response. They also need the reason for an exemption and all properties that are added will be voted on. An appeal process is not necessary because there is already a process in place. John Arena indicated he wanted to address two issues: the charge of the Commission was to develop a public process and he thought this would be done in a public process. Mr. Cardono indicated the Commission did what was asked. John Arena noted that when you are asking a resident to concur there must be an affirmative response. The Commission cannot concur on a negative or "non- response." Resident Elaine Webb, 309 Pearl Street, doesn't know if there was an opportunity for her input. She agrees with the written notification and feels there needs to be a response. She also feels that a homeowner should not have to explain why they do not want to be on the list. In regards to item 4b she sees no reason to drag out the process and feels the homeowner's rights and wishes should be honored. She also noted that the demolition process is quite lengthy. Mark Cardono noted that they can only delay a substantial demolition; they can't stop a homeowner from remodeling or painting. Board of Selectmen Minutes — March 13 2012 — page 8 Ben Tafoya noted that the inventory sheet needs additional plain language description. Mark Cardono noted it's pretty straight forward. Robert Sullivan noted that everything they are talking about tonight will be in the future. John Arena asked if this will deal with people who did not receive notification in the past because they feel trapped. Roberta Sullivan indicated this does not do that. Ben Tafoya asked if this was done in public meetings and Mark Cardono noted that the meetings were posted open meetings with this topic on the agenda. The Town Manager noted this is at a good point to do a broader outreach and solicit opinions. Karen Herrick, Precinct 8, noted there is a petition article on this issue and asked who can table the issue. The Town Manager indicated only the petitioner can table the article. Elaine Webb noted that since the notification of the hearing was to put the building on the inventory, did she miss the hearing to not have to be protected by the demo delay. Roberta Sullivan noted that a homeowner came to the hearing and gave reasons why the house should not be on the list and the demolition delay was removed. Elaine Webb noted that the process was not clear that there was an option. Ben Tafoya noted there needs to be a clearer transition from 3, 4 and 5. Review Option/Opportunity for Remote Participation — The Town Manager noted that the Open Meeting Law provides regulations that allows for remote participation. If the Board approves it, then rules and regulations need to be developed. This would include the School Committee, Library Board of Trustees, Board of Assessors and Light Board. Votes would need to be a roll call vote and there must be a quorum of the committee physically present. The member would have to notify the chairman as soon as possible and the chairman needs to announce the reason at the meeting and it must be recorded in the minutes. Richard Schubert indicated he would not want to impose any additional cost for technology. He noted that remote participation loses the personal touch. John Arena noted that you also cannot read a person's body language over the phone. Marsie West noted that she has participated in many teleconferences and it is important to check in with the person on the phone to see if they have something to say. Ben Tafoya indicated it's a nice idea but is skeptical unless someone wants to give us the money to do it right. He noted if it's a Board, Committee or Commission who meets quarterly then it is no big deal. Richard Schubert asked if there was a need for this in Reading and the Town Manager noted that he didn't see any need in Reading — he believes in physical presence at a meeting. <� e."', 9 Board of Selectmen Minutes - March 13 2012 - page 9 Approval of the Use of Porta -Johns at Birch Meadow - Recreation Administrator John Feudo noted there is a need for some kind of bathroom facility at Birch Meadow. There is a small patch of grass that is the right size and location for two Porta -Johns and one of them will be handicap accessible. They will take up about 10 square feet and a fence will be installed around them so they can't be tipped. John Arena asked about the cost and John Feudo indicated around $2830. The Town Manager noted there is no impact on the surrounding residence. James Bonazoli noted there is a long -term need for a concession stand with toilets or Porta -Johns at this area. Richard Schubert asked if the company cleans the area and John Feudo noted that they come out one time a week to clean the interior and stock. A motion by Bonazoli seconded by Schubert that the Board of Selectmen approve the installation of portable toilet facilities in the Birch Meadow complex in the location and manner as presented to the Board of Selectmen on 3 -13 -12 and subject to approval by the Superintendent of Schools was approved by a vote of 4 -0 -0. Approval of Minutes A motion by Bonazoli seconded by Schubert to approve the minutes of January 31, 2012 was approved by a vote of 3 -0 -1 with Arena abstaining. A motion by Bonazoli seconded by Schubert to approve the minutes of February 14, 2012 was approved by a vote of 3 -0 -1 with Arena abstaining. A motion by Schubert seconded by Bonazoli to approve the Executive Session minutes of January 31, 2012 as written was approved on a roll call vote with Tafoya, Schubert, and Bonazoli voting in the affirmative and Arena abstaining. A motion by Bonazoli seconded by Schubert to adjourn the meeting at 10:37 p.m. was approved by a vote of 4 -0 -0. Respectfully submitted, Secretary -�O,q DEVAL L PATRICK RiCHA9D { RULL'JAN J Governor c tar °q W :'i -HY P MURRAY K NR ?_TH KIMMFL.L. l �G�ns�L ctrr�3't'te�r E art �r i � �r =e:� April 10, 2012 Dear Municipal Official: On behalf of the Patrick Administration, it is my pleasure to announce the availability of the 2012 Sustainable Materials Recovery Program (SMRP) Municipal Grant application. This municipal grant program offers assistance to Massachusetts' cities, towns and regional government entities for recycling, composting, reuse and source reduction activities that will increase diversion of municipal solid waste and household hazardous waste from landfills and incinerators. Grants are available for Unit -Based Pricing Programs, curbside recycling carts, roll -offs and compactors, recycling enforcement coordinators, and innovative pilot programs and regional initiatives. Last year, we awarded $1.5 million through this program and anticipate a similar funding level for this grant round. This year, I am pleased to announce two new opportunities: grants for implementing district -wide school recycling programs and funds for organics processing capacity development. The organics capacity grant provides up to $500,000 per municipality or regional group for feasibility studies, site assessment, planning, engineering, procurement and capital costs to establish anaerobic digestion or other organics processing infrastructure on municipally owned property. To assist your community in applying for a SMRP grant, MassDEP is holding six information sessions across the state during late April and early Maya Dates and locations for these sessions, along with detailed information on the application process, eligibility criteria, and funding categories, may be found at: www, mass. uov /de.p /recycle/re%awgr_htm. Please note that the deadline for submitting the SMRP Municipal Grant Application is June 13, 2012, and applications will only be accepted via MassDEP's on -line filing system, known as "eDEP." You may access eDEP at: https:// edep.dep.mass.gov /DEPHome.aspx. Should you have questions about the grant program, please call Tina Klein at 617- 292 -5704. Sincerely, Kent -Kirffinell Commissioner This information is available in alternate format. Call Michelle Waters- Ekanem, Diversity Director, at 617- 292 -5751. TDD# 1- 866 -539 -7622 or 1- 617 -574 -6868 MassDEP Website: www. mass.gov /dep Printed on Recycled Paper 7012 pp, 10 A`1 10= 00 April 9, 2012 Via UPS Board of Selectmen Town of Reading 16 Lowell Street Reading, MA 01867 Dear Chairman and Members of the Board: c (c &-s f mity�l,. Pursuant to G.L. Ch. 166A, Section 10, Comcast is pleased to provide a copy of its Form 500 for 2011. The Form 500 contains information on customer video service related issues in your community and how Comcast responded, including the time taken to resolve these complaints. For the Form 500, the Massachusetts Department of Telecommunications and Cable defines a complaint as: Any written or verbal contact with a cable operator in connection with subscription in which a person expresses dissatisfaction with an act, omission, product or service that is (1) within the operator's control, and (2) requires a corrective measure on the part of the operator. Comcast also has forwarded a copy of the enclosed Form 500 to the Department of Telecommunications and Cable. If I can be of further assistance on any matter related to the Form 500, please contact me at (978) 927 -5700 x43024. Very truly yours, Jane M. Lyman Sr. Manager of Government & Regulatory Affairs cc: Department of Telecommunications and Cable Comcast. %1 Form 500 Complaint Data 29-Mar-12 Code Key: Avg. Resolution Time Less than 1 Day <2> -3 Dap 13> 4-76,y, <4> 8-14 Days <5> 15-30 Days <6> >30 Days Code Key: Manner of Resolution A. Resolved to the satisfaction of both parties. B. Resolved, customer dissatisfied. C. Not Resolved. READING Manner of Resolution (see code key above for the manner represented Town —_ _ - � —1 Avg by the letters below) The number below each letter indicates the number of complaints Year 201-1-- — Complaints Time (see Total Resolution resolved in that manner. Subscribers 4289 code above) Advertising/Marketing 0 <1> Appointment Service Call.- ------- -.---<2> -_ <2> Billing _3____ 9 33 Customer Service Equipment <2> Installation 20 <2> OTHER PROGRAMMING 1 <3> OTHER DAMAGE 0 <1> Reception 0 _32 <J> Service Interruption <2> 0 3 8 2 33 20 0 32 Form 500 Service Interruption Data 29-Mar-12 Code Key: Duration of Service Interruption <1> Less than 1 Day <2> 1-3 Days <3> 4-7 Days <4> 8-14 Days <5> 15-30 Days <6> >30 J Days ---- Town L.------Re-a-d,.ing Year 2011 Subscribers 4289— Reading 7/26/2011 <1> -----------Reading 10/8/2011 <1> Date of Service Interruption -- Duration - of Service Interruption (see Code Key above) Reading Reading 12/21/2011 <J> Reading 10130/2011 1j <1> Reading 10/13/2011 10/13/2011 Reading 9/3/2011 <1> Reading Reading I 8/7/2011 7/28/2011 <1> <1> Reading 7/26/2011 <1> -----------Reading 10/8/2011 <1> Page 1 of 1 L/C (Sas Schena, Paula From: Hechenbleikner, Peter Sent: Wednesday, April 11, 2012 11:49 AM To: Reading - Selectmen Cc: Schena, Paula Subject: FW: Amp sound permits I/c BOS Peter I. Hechenbleikner Town Manager Town of Reading 16 Lowell Street Reading MA 01867 Please note new Town Hall Hours effective June 7, 2010: Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m. Tuesday: 7:30 a.m. - 7:00 p.m. Friday: CLOSED phone: 781 - 942 -9043 fax 781 - 942 -9071 web www.readitigma.gov email t_own€n_anager(@ci.reading.ma.us Please let us know how we are doing - fill out our brief customer service survey at http:// readin_gma7survev_._virtualtownhall._net/ survey /sid /ccc2fO35.993bd3cO/ From: Feudo, John Sent: Wednesday, April 11, 2012 11:45 AM To: Hechenbleikner, Peter Subject: Amp sound permits Hi Peter, Please alert the Board of Selectmen that the Rec. Committee issued 2 separate permits for amplified sound last night. The information pertaining to those events are now posted on the website. Please let me know if you have any questions. http:// www. ci .readin.g.mamus!P_ages /RgadingMA Recreation /Amplified %2__0_Sound %2OPermits The Recreation Committee will hold a public hearing on May 15th to discuss the fees associated with amplified sound permits. John A. Feudo Recreation Administrator Town of Reading Office: 781-942-9075 Fax: 781- 942 -5441 ifeudo @ci.reading.ma.us Website: www.readingma.gov /recreation Please note new Town Hall Hours effective June 7; 2010:Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m.Tuesday: 7:30 a.m. - 7:00 p.m. Friday: CLOSED Please let us know how we are doing - fill out our brief customer service survey at http: / /reac ingma- su rv-gy._v_i rtualtown h al l . net/ survey /sid /ccc2f035993_ b_ d3c0/ q/ C'� 4/11/2012 The Town of Reading - Amplified Sound Permits Page 1 of 1 Google Search f Attachments: Amplified Sound Permits Printer- Friendly Version AMPLIFIED USE PERMIT REQUEST FORM.doc Size: 37K Last Updated: 2011/12/27 An Amplifed Sound Permit Form can be obtained by clicking the link above. Below are a listing of all permited uses of Amplified Sound by the Recreation Committee and /or the Board of Selectmen. Please check back as this page will be updated on an as need basis. PERMITTED ORGANIZATION DATE LOCATION TIME Reading Youth Baseball April 27th, 2012 HUNT PARK 5:15 PM - 8:00 PM Inc. Reading Babe Ruth May 26th, 2012 MORTON FIELD 10:00 AM - 4:00 PM League ..qty'', ✓oo l f. rc i& kbb��e L' (i Tour} of Reading, M assachusetts 16'' Lovve ! Street. Rea dj g. %-1P, G^ S7 VVebsile, tiscIai1ner virtual Towns & Schools Wobslte G2 http:// www. ci .reading.ma.usIPagesIReadingMA_ Recreation /Amplified %2OSound %2OPer... 4/11/2012 Mary L. Frere Senior Staff Consultant — ROS TV April 15, 2012 Town Manager Town of Reading 16 Lowell Street Reading, MA 01867 Subject: Annual Complaint Filing Dear Town Manager, /C 20,12 APR 17 1 verizon Verizon Communications Inc. 125 High Street Oliver Tower, FL 5 Boston, MA 02110 617 - 743 -4119 Mary.l.frere@verizon.com Pursuant to M.G.L. c. 166A, § 10, Verizon New England, Inc. ( "Verizon New England ") is required to file with the Department of Telecommunications and Cable and Issuing Authorities an annual report on complaints received regarding our FiOS TV service. The report reflects complaints received by Verizon during the previous year ending December 31. The Department of Telecommunications and Cable has adopted Form 500 as the prescribed form for complying with this annual reporting requirement. Please find attached Verizon New England's 2011 Form 500 for the Town of Reading. Should you or your staff have any questions, please contact me at 617- 342 -0558. Verizon New England appreciates the opportunity to conduct business in your community, and we look forward to a long and rewarding relationship. Sincerely, Mary L. Frere Senior Staff Consultant — FiOS TV cc: Reading Telecommunications and Technology Advisory Committee Form 500 Service Interruption Data - Paper Filing City/Town: Reading Cable Company: Verizon New England, Inc. Address: 185 Franklin St., Boston, MA 02110 Contact: Jill Reddish Filing Year: 2011 Phone: 617 - 342 -0558 Number of Subscribers: E -Mall: jill.m.reddish @verizon.com Average Resolution Tlme: <1> Less than 1 Day, <2> 1 -3 Days, <3> 4 -7 Days, <4> 8 -14 Days, <5> 15 -30 Days, <6> > 30 Days Date Sery ice lnterruntion Benan Average Reaolutlon Tlme: (see Code Kev above! Estimated # of Subscribers Affected 2/7/2011 1 3974 3/4/2011 1 3987 3/9/2011 1 3759 3/16/2011 1 3996 3/16/2011 1 3996 4/14/2011 1 1167 4/20/2011 1 3334 4/27/2011 1 4018 5/3/2011 1 4017 5/18/2011 1 4041 6/2/2011 1 4056 6/7/2011 1 4057 6/7/2011 1 4057 6/812011 1 4057 6/27/2011 1 4082 6128/2011 1 4071 7/712011 1 4097 819/2011 2 4127 8/10/2011 1 3631 8/25/2011 1 4108 9/3/2011 1 4118 9/27/2011 1 1683 10/3/2011 1 4139 10/19/2011 1 3129 10/2112011 1 4162 10/22/2011 1 4163 10/25/2011 1 4179 11/30/2011 1 4228 12121/2011 1 4259 Form 500 Complaint Data - Paper Filing City /Town: Reading Cable Company: Verizon New England Inc. Address: 125 High St., Boston, MA 02110 Filing Year: 2011 Contact: Mary L. Frere Number of Subscribers: 4271 Phone: 617- 743 -4119 E -Mail: mary.l.frere @verizon.com Average Resolution Time: <1> Less than 1 Day, <2> 1 -3 Days, <3> 4 -7 Days, <4> 8 -14 Days, <5> 15 -30 Days, <6> >30 Days Manner of Resolution: A. Resolved to the satisfaction of both parties., B. Resolved, customer dissatisfied., C. Not Resolved. Avg. Manner of Resolution (see code key above for the manner Total Resolution represented by the letters below) The number below Complaints Time (see each letter indicates the number of complaints resolved code above) in that manner. —� A. B. C. Advertisin Marketin L r� 1 11 1 A ointment/Service call I Billin Customer Service Defective Notice E ui ment —J L 2 0 �� Installation Rece tion 41 I 2 Service Interruption Unable to Contact Failure to Respond to Original Complaint Other: v V