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HomeMy WebLinkAbout2012-09-11 Board of Selectmen PacketoFRFaati Town of Reading 16 Lowell Street Reading, MA 01867 -2665 ors ,g P,w 'I9r INCORQ " FAX: (781) 942 -9071 Email: townmanager @ci.reading.ma.us Website: www. readingma.gov MEMORANDUM TO: Board of Selectmen FROM: Peter I. Hechenbleikner DATE: September 6, 2012 RE: Agenda — September 11, 2012 TOWN MANAGER (781) 942 -9043 The Board might want to have a moment of silence at the beginning of the meeting in memory of those who lost their lives on September 11, 2001. 4) We have applicants for the Climate Advisory Committee and the Human Relations Advisory Committee. The Volunteer Appointment Subcommittee is scheduled to meet before the meeting on Tuesday. 5a) Town Accountant Sharon Angstrom will be in for her first quarterly meeting with the Board of Selectmen as Town Accountant. 5b) The Town Engineer has certified the betterments for, the curbing project on Edgemont Avenue and Stewart Road. The Board will need to approve the betterments along with the interest rate, the same as for any other betterment. 5c) Several members of staff will be in to review with the Board of Selectmen various technology improvements, including the licensing and permitting software. 5d) Austin Prep has requested a one day liquor license for their 50th anniversary celebration to be held on September 15th in a tent on the football field at Austin Prep. When they initially talked to me about the event, they indicated that the music would be played until 10:00 p.m. and then they would have their auction afterwards. The license application that they submitted had the music until 11:30 p.m. I issued the license with the music until 10:00 p.m. as initially represented by Austin Prep. I indicated to them that if they wanted the music later than that, they would have to seek specific ,permission from the Board of Selectmen in that regard. 5e) The Board of Selectmen has to have a public hearing on the proposed Demolition Delay Bylaw. We have sent notice of the hearing to those who signed the petition to amend the Bylaw last fall. We also sent copies to the Historical Commission. The draft includes proposed amendments by Town Counsel, Selectman Richard Schubert and Selectman Ben Tafoya. 5f) Enclosed with your material is a memo from Human Resource Administrator Carol Roberts and myself regarding the selection process for a new Town Manager to take office on or before June 1, 2013. Carol Roberts will be at the meeting to discuss this matter further. 5g) Purchase and Sales Agreements for the two parcels at Audubon and Pearl have been submitted to the property owners and by Tuesday should have been returned signed. I will ask the Board of Selectmen to approve these two Purchase and Sales agreements, which starts the clock towards a closing within 60 days. Additionally, I have in your packet the information on the larger parcel on Pearl Street and the Lothrop Road parcel. These require a majority vote of the Board of Selectmen in order to proceed with the sale of these parcels, if that is the Board's desire. These parcels have been approved by Town Meeting. A variance has been granted for the Lothrop Road property. The ANR plan for the property at Pearl Street and Audubon Road has been submitted to the CPDC for their approval. APPOINTMENTS TO BECOME EFFECTIVE AUGUST 28, 2012 Climate Advisory Committee Term: 3 years 1 Vacancy AppointinlZ Authority: Board of Selectmen Orig. Term Present Member(s) and Term(s) Date Exp. Ron Daddario 97 Summer Avenue (10) 2014 Ray Porter 529 Franklin Street (07) 2015 Vacancy () 2013 David Williams 258 Haverhill Street (08) 2014 Joan Boegel, Chairman 3 Highland Street (10) 2015 *Michelle Benson (Associate) 128 Eastway (06) 2013 Gina Snyder (Associate) 11 Jadem Terrace (06) 2013 Laurie A. Sylvia (Associate) 1176 Main Street (11) 2013 Candidates: *Indicates member requesting full membership qa. k Name Addri Occul Are you a registered voter in Reading? e -mail address: Place a number next to your preferred position(s) (up to four choices) with #1 being your first priority. _Animal Control Appeals Committee _Audit Committee _Board of Appeals _Board of Cemetery Trustees _Board of Health _Board of Registrars _Bylaw Committee C ebration Committee Climate Advisory Committee _Commissioner of Trust Funds _Community Planning & Development Comm. _Conservation Commission _Constable _Contributory Retirement Board _Council on Aging _Cultural Council _Custodian of Soldiers' & Sailors' Graves Economic Development Committee _Fall Street Faire Committee _Finance Committee _Historical Commission _Housing Authority _Human Relations Advisory Committee MBTA Advisory Board _Metropolitan Area Planning Council _Mystic Valley Elder Services RCTV Board of Directors Recreation Committee _ RMLD Citizens Advisory Board Town Forest Committee Trails Committee _ West Street Historic District Commission Ad Hoc Committee Other Please outline relevant experience for the position(s) sought: (feel free to attach a resume or other statement of interest/qualifications) Revised 4 -10 -12 -1 0 Z APPOINTMENTS TO BECOME EFFECTIVE SEPTEMBER 6, 2012 Human Relations Advisory Committee Term: 3 years Appointing Authority: Board of Selectmen Present Member(s) and Term(s) Carie Ann Torrence Monique Pillow Gnanaratnam Prabha Sankaran (BOS) Lori Hodin Jacalyn Wallace Karen Janowski (School Com.) James Cormier (Police) Robin I. Decker (Associate) Candidates: Camille Anthony 0 Vacancy Orig. Term Date Exp. 105 Libby Avenue (11) 2014 873 Main Street (08) 2015 39 Randall Road (12) 2015 385 Summer Avenue (07) 2013 75 Hopkins Street (12) 2013 30 Azalea Circle (11) 2014 15 Union Street (05) 2013 18 Winter Street (11) 2013 ELI Name Addri A Occupation: lei. (worK) (Is this number listed ?)_ c�1 # of years in Reading: Are you a registered voter in Reading? e-mail address Place a number next to your preferred position(s) (up to four choices) with #I being your f(jA pnonty. _ Animal Control Appeals Committee _Audit Committee _Board of Appeals _Board of Cemetery Trustees _Board of Health __J of Registrars _Bylaw Committee _Celebration Committee _Custodian of Soldiers' & Sailors' Graves Economic Development Committee _Fall Street Faire Committee _Finance Committee _Historical Commission Housing Authority , 7/_ uman Relations Advisory Committee _MBTA Advisory Board _Metropolitan Area Planning Council Mystic Valley Elder Services "rrrX T ri _ ___J _1`rl; rectors Please outline relevant experience for the position(s) sought: (feel free to attach a resume or other statement of interest/qualifications) Memo To: Peter I. Hechenbleikner, Town Manager From: George J. Zambouras, Town Engineer Date: September 5, 2012 Re: Edgemont Ave. and Stewart Rd. — Granite Curb Improvements All improvement work necessary to install the granite curbing along Edgemont Avenue and Stewart Road as authorized by the Board of Selectman has been completed. The total cost for the improvements is $55,637.77 which is to be assessed to the abutting property owners based upon the work performed along the frontage of each property. The attached sheets identify the final betterment to be assessed to each of the residents. • Page 1 s� � EDGEMONT AVENUE STEWART ROAD CURB BETTERMENT - FINAL ASSESSMENT Page 1 of 2 Sj , Z TOTAL ADDRESS PLAT LOT OWNERS ASSESSMENT 74 Edgemont Avenue 20 13 Ronald M. Ranere $ 4,635.58 Carolyn M. Ranere 66 Edgemont Avenue 20 12 Michael Cashins $ 3,775.49 Lisa Cashins 58 Edgemont Avenue 15 253 Kevin Douglas $ 3,961.11 Joanne M. Douglas 75 Edgemont Avenue 20 11 Michael J. Long $ 5,146.85 Elizabeth M. Long 69 Edgemont Avenue 20 10 Kenneth J. Lyons $ 3,397.86 Ashley B. Petrillo 63 Edgemont Avenue 20 9 Robert A. Nelson $ 3,292.25 Margaret M. Nelson 57 Edgemont Avenue 20 8 Michael P. Lenihan $ 3,081.04 Jennifer A. Lenihan 51 Edgemont Avenue 15 246 Robert W. Shirkoff $ 3,644.28 Pamela A. Shirkoff 45 Edgemont Avenue 15 245 Louis J. Nunziato $ 3,433.08 Norma Nunziato 3 Stewart Road 15 249 Stephen G. Zerfas $ 6,325.63 Julie R. Zerfas Page 1 of 2 Sj , Z EDGEMONT AVENUE STEWART ROAD CURB BETTERMENT - FINAL ASSESSMENT Page 2 of 2 TOTAL ADDRESS PLAT LOT OWNERS ASSESSMENT 11 Stewart Road 15 250 Norbert A. Wels $ 4,031.53 Agnes R. Wels 19 Stewart Road 15 251 Robert Emmons $ 3,644.29 Ellen Emmons 25 Stewart Road 15 252 Paul D. Teague $ 3,785.11 Jeanne M.Teague 35 Stewart Road 14 58 Kenneth M. Lafferty $ 3,483.67 Tracey Lafferty $ 55,637.77 Page 2 of 2 Town of Reading Technology Plan j Updated September 2012 Overview — Strategic Planning . Goals • Decentralize technology usage • Centralize information storage • Provide sustainable & flexible communication • Affordable solutions • Constant change of available technology & user demands • Acquire scalable systems • Internally use multiple systems cohesively • Externally allow for regional partners Overview — Strategic Planning • 2006 Assessment • Old software - inflexible & centralized • Old website - inflexible & centralized • Unconnected individual PCs • Significant information duplication • Mission • Provide data security for non - public information • Provide transparency for public information • Adapt to constant change Overview - Financial • Capital Funding • Over $1.3 million in Town Meeting funding • 85% of those funds have been spent • FY13 Annual Technology Operating Costs • Over $180,000 for software licenses • Over $120,000 for other technology expenses 9/6/2012 ,:�� 1 1 Hardware /I nfrastructu re • New Data Center & Wide Area Network • Network upgrades & security • VirtualiZed server environment • Redundancy /backup for disaster recovery • Remote access — staff & regional partners • Wireless access points • Town Hall conference rooms* • Laptops, Tablets, Smartphones* *some work is in progress Town Hall Conference Rooms • Identical interactive whiteboard technology added to three Town Hall conference rooms; • User friendly type of technology for BCCs; • Allow visitor presentations; • Access to staff desktops but secure for public use; • Great for detailed maps and plans; • Able to edit & save changes to any document; • Audience hand -held devices able to be displayed; • Access to all other Town Software /Systems 9/6/2012 �G�i 2 Software /Systems Current Replaces • MUNIS Accounting /Fin'I • ADMINS (circa 1970s) • Everbridge • R911 (emergencies only) • Laserfiche • - none - • Virtual Town Hall • HTML by one staff person • ViewPermiUlnspect • - none - • MapGeo • Maps by one staff person • CemeteryFind • - none - • MicroSystems (add Fire) • Firehouse • Patriot AssessPro • State CAMA �G�i 2 9/6/2012 S-C 3 3 License & Permits Before • Applicant initial see BI' • Basic info incomplete – see BI (App i—nh 1 day-4 • After BI reviews — need details (ApppiMnM , 1 day—k) • Applicant provide insurance & license information each time *Building Inspector License & Permits After • Applicant initial see clerks • Daily permit processing • Review basic info (email) • Review customized BI checklist (often email) • Express Permits possible • Applicant provide insurance & license information once 9/6/2012 License & Permits Improvements to Customer Service • No need to repeatedly return to the office during BI office hours, stand in line, work through minor questions; • Electronic recordkeeping improves flow of information for the customer; • Required (internal) sign offs are quicker and more efficient; • Improved process for both the applicant and the contractors; • Shared plans and documents for all reviewers (future); • Overall faster, easier, and more efficient turnaround of permits - especialy with Express Permits; • Public access to view applications progress (future). mac` 4 License & Permits License & Permits 9/6/2012 �� 5 Cl License & Permits 9/6/2012 �� 5 New GIS Mapping Tool z 9/6/2012 ,�,G 5 6 Public Safety Fire Department joins Police in MicroSvstems • Eliminates duplicate data entry efforts by Dispatch, manual data management by Fire staff and previous $150,000 capital request; • Provides data on response activities dating back to the 1990s; improves data on emergency activities, fire prevention activities and property inspections; • Fire and Police can now easily share information, such as property owner information; • The new system is very reliable. Questions? 1 Want to stay informed? Pleaae W.ft www — di.9 -9— and select the RCA U k to learn haw. 9/6/2012 SG� 7 LATHAM LAW OFFICES LLC 643 MAIN STREET READING, MA 01867 O. BRADLEY LATHAM' CHRISTOPHER M. O. LATHAM JOSHUA E. LATHAM' *ADMITTED TO PRACTICE IN MASSACHUSETTS AND NEW H MPSHIRE August 28, 2012 Peter Hechenbleikner, Town Manager Reading Town Hall 16 Lowell Street Reading, MA 01867 Re: Austin Prep function - Juke Box Night on September 15, 2012 Dear Peter: TEL: (781) 942 -4400 FAX: (781) 944 -7079 Based upon my discussion with Paula, we ask for the opportunity to appear before the Board of Selectmen to request that the entertainment at the Austin Prep function on September 15`' be allowed to continue until 11:30 p.m. The function includes an auction followed by socializing with a band. The organizers would like to have the auction be held first so that they will have the maximum attendance during the fund raising activities. The participants will be parents and benefactors of Austin Prep and are responsible adults. The entertainment will be within a tent with enclosed sides. We thank you for your cooperation. Sincerely, Latham La Offices LLC radley Latham "rc� Number: 2012 -4 Fee: $50.00 TOWN OF READING This is to certify that ANTHONY PIMENTEL, CHAIRMAN OF THE BOARD OF TRUSTEES OF AUSTIN PREPARATORY SCHOOL IS HEREBY GRANTED A SPECIAL ONE -DAY LICENSE FOR THE SALE OF ALL ALCOHOL AT JUKE BOX NIGHT TO BE HELD ON SEPTEMBER 15, 2012 AT AUSTIN PREPARATORY SCHOOL, 101 WILLOW STREET, ON THE FOOTBALL FIELD IN AN ENCLOSED TENT WITH SIDES BETWEEN THE HOURS OF 5:00 P.M. TO 12:30 A.M. Under Chapter 138, Section 14, of the Liquor Control Act. Holders of one day licenses shall provide A bartender and /or servers who are trained and authorized to make decisions regarding continued service of alcoholic beverages to attendees. There shall be no self service of any alcoholic beverage at any event approved as a one day license. This permission is granted in conformity with the Statutes and Ordinances relating thereto and expires at 12:30 a.m., September 15, 2012, unless suspended or revoked subject to the following conditions: 1. Liquor to be purchased from authorized distributor. 2. Liquor to be stored on site only before and after event. 3. No music after 10:00 p.m. 4_ Permit for the tent must be secured from the Building Inspector LATIIAM LAW OFFICES LLC 643 MAIN STREET READING, MA 01867 O. BRADLEY I.ATIIAM' CHRISTOPHER M. O. LATIIAM JOSHUA E. EATHAM' • ADMITTED TO PRACTICE IN MASSACHUSETTS AND NEW 11AMPSI7Il2E August 20, 2012 Peter I. Hechenbleikner, Town Manager Reading Town Hall 16 Lowell Street Reading, MA 01867 Re: Austin Preparatory School; One Day Licensing Dear Peter: TEL: (781) 942 -4400 FAX: (781) 944 -7079 Enclosed please find an application for special one -day alcoholic beverage license, letter from the School, caterer's letter, insurance certificates and check for $50 for licensing for an event called "Juke Box Night ", on September 15, 2012. We respectfully request that the licensing be issued at this time. Thank you. 1 r ` } , PVVI —lJo e uw A sa C) t; ? SJ3 Town of Reading Massachusetts Application for SPECIAL (One Day) Alcoholic Beverage License THE COMMONWEALTH OF MASSACHUSETTS Alcoholic Beverages Control Commission 239 Causeway Street Boston, MA 02114 Event for which application is made (type of event) Juke Box Night Date of Event: September 15, 2012 Time of Event: 5:00 p.m. to 12:30 a.m. Name to Appear on the License (note — the licensee may only be an individual — not an organization, corporation, etc.): Anthony Pimentel in his capacity as Chairman of the Board of Trustees of Austin Preparatory School, a non - profit educational institution. Give a full description of the premises to be licensed, including the name of the site (if applicable), street address, rooms at the address to be licensed, location of all entrances and exits (Note — All alcoholic beverages must be stored only on the licensed premises, and at no other site. Chapter 138 Section 22 requires a permit for any vehicle transporting alcoholic beverages except for personal use): Austin Preparatory School; on the football field in an enclosed tent with sides. Address of Premises: 101 Willow Street, Reading, MA 01867 Phone Number of Premises: 781 - 944 -4900 Seating Capacity for this event: 700 License Category X All Alcoholic (non - profits only) Occupancy Number: 700 ❑ Wine and Malt (for profit only) Contact Person (attorney or representative, if applicable) who can be contacted concerning this application: Name: Latham Law Offices LLC. Address: 643 Main Street, Reading, MA 01867 Phone Number: 781 - 942 -4400 Email Address: brad lathame-lathamesg.com Applicant is an individual representing (check one): ❑ Association X Non - Profit Corporation ❑ Individual ❑ Partnership ❑ Corporation ❑ LLC I have read and agree to abide by all Commonwealth of Massachusetts laws, rules and regulations including all rules and regulations of the Massachusetts Alcoholic Beverage Control Commission, and all Town of Reading Liquor License Policy - Requirements for Special (One -Day) Liquor Licenses, and attest that the information submitted in this application is true, accurate, and complete. _1 Signed and subscribed to under the penalty of perjury thisddlday of 2012 By: Signature of Full Nam � Q Title: Cy�� �Y�iti Headmaster Please attach: • A letter on their letterhead, from the organization that you are representing, giving authorization to file this application for the event noted in the application, and signed by the individual or officer authorized to file all forms and disclosures with the Secretary of State's office • A letter on their letterhead, of the owner of the premises, indicating that you have their permission to use the premises for the event that is the subject of this application • If a caterer is being utilized, please include a statement on their letterhead that confirms that they are being paid a set fee, and not a fee based on alcoholic beverage sales • A copy of the insurance certificate showing proof of issuance of Liquor Liability Insurance for this event • A copy of the insurance certificate showing proof of workers comp • Check for $50 made payable to the Town of Reading if you are sellin the liquor. There is no fee if you are just serving S d( 4tie � y\ (F o) 1a s o d h/ \'x x Austin Preparatory School To: Town of Reading From: Peter Hajjar, Director of Finance & Operations Please be advised that we are having a 50th celebration event here at the school on September 15, 2012. The event runs from 5:30pm to 12:30 pm and it includes buffet diner, cocktails and auction. The food and alcohol will be prepared and served by outside caterers. Everything will take place on our football field under a tent. The Manager for the school will be Tony Pimentel. Attached you will find the required paper work from both Austin Prep and the caterers. If you have any questions or if you need anything else, please let me know. Sincerely, Peter Hajjar Member: NAIS, AISNE, NCEA Accredited by the New England Association of Schools and Colleges ioi Willow Street Reading, Massachusetts or867 -2599 781 944 4900 781 944 7530 FAx www.austinprepschool.org Sj L To whom it may concern, 781-223-5001 info@j)ermierbarsen ice.coin On Saturday September 15t` 1 2012 Premier Rartending will be providing staff and equipment for the event at Austin Prep School. For this service we are charging an hourly rate for staff and a flat fee for equipment regardless of beverage consumption at the event. Sincerely, '2 Edward R. Garland, Jr. Owner sJ-I b;StICd: 1/5/2012 Bpires: 12/1/2012 AD#: 38942 Trainer Year: 08 Edward R Garland, Jr. 28 Saunders St North Weymouth, MA 02191-1014 Trainer Certification Card GORDO -5 OP ID: JL AC7"f2° CERTIFICATE OF LIABILITY INSURANCE 1 DATE 0 /YYYY) 07//26126/12 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER 781 - 455 -0700 CONTACT NAME: Roblin Insurance Agency, Inc. 781- 449 -8976 144 Gould Street, Suite 100 Needham, MA 024942321 Roblin Insurance Agency, Inc PHONE FAX A/C No Ext : (A/C, No): E -MAIL ADDRESS: INSURERS AFFORDING COVERAGE NAIC # INSURER A: Travelers Insurance 36161 INSURED Premier Bartending & Beverage INSURER B: U.S. Liability Ins. Co. A Service, Inc. PO Box 310 INSURER C: Torus Specialty Insurance Co. 16804B652113COF12 03/11/12 Waltham, MA 02451 INSURERD: $ 300,00 CLAIMS -MADE a OCCUR INSURER E : INSURER F MED EXP (Any one person) COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE INSR WVD POLICY NUMBER MML DDY/YYYY MM DDtYYYY LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 A X COMMERCIAL GENERAL LIABILITY 16804B652113COF12 03/11/12 03/11/13 AMAGE TO PREM SES (Ea occu RENTED ) $ 300,00 CLAIMS -MADE a OCCUR MED EXP (Any one person) $ 5,000 PERSONAL 8, ADV INJURY $ 1,000,00 B X Liquor Liability CL1569703 03/12/12 03/12113 GENERAL AGGREGATE $ 2,000,00 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP /OP AGG $ 2,000,00 $ 17 POLICY PRO LOC AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea..dent $ BODILY INJURY (Per person) $ ANY AUTO BODILY INJURY (Per accident) $ ALL OWNED SCHEDULED AUTOS AUTOS NON -OWNED HIRED AUTOS AUTOS PROPERTY DAMAGE Per accident $ $ UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 9,000,00 X AGGREGATE $ 9,000,00 C EXCESS LIAB CLAIMS -MADE 88915C120ALI 03/12112 03/12/13 DED I X I RETENTION $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROPRIETOR /PARTNER/EXECUTIVE WC STATU- OTH- TORY LIMIT ER E.L. EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? F—] (Mandatory in NH) NIA E.L. DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ If yes, describe under DESCRIPTION OF OPERATIONS below B DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) Event: 9 /15/12. Austin Prepatory School is additional insured with regard to liability of the named insured. AUSTINP SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Austin Prepatory School ACCORDANCE WITH THE POLICY PROVISIONS. 101 Willow Street Reading, MA 01867 AUTHORIZED REPRESENTATIVE ACORD 25 (2010105) ©1988 -2010 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Ai °R °® CERTIFICATE OF LIABILITY INSURANCE 831/2011 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy()es) must be endorsed. If SUBROGATION IS WAIVED, subject to the forms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Tebbetts Insurance Agency P.O. Box 848 3 village Marketplace Hollis NH 03049 NQM7AcT Luci Fitzpatrick PHONE (603)465 -3333 FAX (603)465 -6800 E -MAIL ADDRESS: luci@tebbettsins.COM INSURERS AFFORDING COVERAGE NAIC # INSURERA:Citizens Insurance Company of 31534 INSURED Christian Delivery & Chair Services, Inc. D /B /A Christian Party Rental 18 Clinton Drive Hollis NH 03049 INSURERS :Hanover Insurance Company 2292 INSURER C: Commerce and Industry Insurance 15172 INSURER D: INSURER E : $ 1,000,000 INSURER F: X COMMERCIAL GENERAL LIABILITY 7 CLAIMS -MADE Q OCCUR COVERAGES CERTIFICATE NUMRFR-CL1183101187 RFVIRICIN NIIMRFR- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE A POLICY NUMBER MMluDDY EFF POLICY LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 A X COMMERCIAL GENERAL LIABILITY 7 CLAIMS -MADE Q OCCUR Ex0844363 /1/2011 /1/2012 pR EMISES (Ea occurrence $ 100,000 MED EX? (Any one person) $ 5,000 PERSONAL & ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 GEITL AGGREGATE LIMIT APPLIES PEP: PRODUCTS- COMPIOPAGG $ 2,000,000 X POLICY PRO LOC $ AUTOMOBILE LIABILITY BINdED SINGLE LIMIT e G $ 1,000,000 BODILY INJURY (Per person) $ A X ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS 1 V0716909 9/1/2011 /1/2012 BODILY INJURY (Per accident) S HIRED AUTOS NON -OWNED AUTOS PROPERTY DAMAGE eeraeeident $ Uninsured motorist combined $ 11000,000 X UMBRELLA LIAO OCCUR EACH OCCURRENCE $ 4,000,000 AGGREGATE $ 4,000,000 B EXCESS LIAB CLAIMS -MADE DED 1.X J RETENTION$ 10,00 $ 0844365 9/1/2011 /1/2012 C WORKERS COMPENSATION AND EMPLOYERS' LABILITY YIN ANY PROPRIETOROPARTNERIEXECU71VE X WC STAT U- X OTH- I ER ELEACHACCIDENT $ 1 000,000 OFFICERIMEMBER EXCLUDED? (Mandatory In NH) NIA 0009870539 9/1/2011 9/1/2012 E.L. DISEASE - EA EMPLOYE $ 11000,000 if yes, describe under DESCRIPTIONOF OPERATIONS below E.LDISEASE - POLICY LIMIT 1 $ 1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, V more space Is required) ACORD 25 (2610105) INS025 onlnnss m CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Tebbetts /LUCI ©1988 -2010 ACORD CORPORATION. All rights reserved. Tha At`nPrl n2ma nnri Inn^ era ranic4amri mnrlrc of Ar:1171I '� MAR -14 -2012 11:40 From: To:17816093015 P.1/2 S COMPENSATTON ANn EMPLOYERS LIABILITY INSMANCE CERTIFICA28 TWORMATTON PAGE MA tail Merchants WC Croup Inc. PO ox 059222 -9122 Draintres, MA 01285 (Ctier Code: 34355) i 1. The Employer: Cordons Waltham LiyuolS Tuc: Mailing Address: PO Bex 310 Waltham, MA 02451 (other workplaces not shown above: SEE SCHEDULE OF OPERATIONS RENEWAL 44GREEMEN f 11l CJdUCuz: Xr4a to 7C. () Assuui.aLion M eke -titan Ins Agcy Inc 210 Broadway, Unit 201 T,ynnf,ield, MA 01940 Certificate 4: 01400104436013.2 NY i4iY Cei Li Clunt-C! $: 014nn1,044380111 Fwi.n: 041379975 Type Of BugineSo: Corporation Risk ID: 2. The certificate period is from 7.2:01 a.m. on 1/01/7012 to 12:01 A.M. on 1 01/2013 at the ineured'a mailing addreaa. 3. A. WcrkArs Compensation Coverage: Part One of the certificate applies to the Workera Compensation Law of the rr.atps listed hpr4pt: MA A. Employers Liability Coverage: Part Two of the certificate applies to work in each state lifted in Item 3.2L- The limits of our liability under Part Two are: Bodily Injury by Accident $ 100,000 each acuidwclL Eoftl.y In jury by lninease S 500,000 � certificate limit Bodily injury by DiscaCC $ AnnUZX1 each employee C. other States Cnveragp 4. WC (( 1. This ner.tificate includes these €:na schodulec: WC0O0000A(04/92) WC000310(04/64) WC000406A(08/95) WC000414(0'7/9U) WCUUU4'22A(Oy /Us) wc200301(04/84) WC200302(05/86) WC200103T3(07/99) WC:200405(06/01) WC200601(06/92) the contribution for this certificate will. be del- el"Rirted by our Manuals of Rules, :lass iticaticiW, Raccs: and Rating Plans. All. iniox-tnal -lur: required below is subject _o veritication uIld change by audit. ,laasificationc Code ConL'r:ibution facia Rate Per Estimated No. Total Estimated $100 or AnnUZX1 A,nn,:al Rpmuneration RemuiiexaCa.w: Co:7Cxi.buCion WEE SCHEMTLE OF OPERATIONS rotal Estimated AnnuA l Contri bittiorl 28,498.00 Minimum Cof:Gribution $ 1.70. 00 Fxpanse Constant $ .00 U 00 U1 A IO2UQ Date: 1/2.9/201' Courtt_rz:5igfLud by ......... '54g r1ri C- 1`t -cuic. 11•`11 r rum - S5C'JIV.DULE OF OPERATTONS POP,- G rdon' s Wal t ba.rri Liquors Inc P3 Box 310 W ltham, MA 0245]. OITTIER WORKPLACES: Gordon's Waltham T.igpors Inc 8 4 Main St_, Waltham, MA 02451 I.B.G. ManagPment Carp 8 2 Main Street. W Itham, MA, 02451 F in: 043068104 G rdons Liquors, Inc. 5)1- 599 Moody Street W ].tham, MA 02451 Fein: 041192963 W 1 ertown ramify Liquor Starr, Inc. 51 Watertown Street Watertown, MA 02172 Fein: 041950741 Girdon's Waltham Liquors Inc 8�4 Main St Waltham, MA 02453 WC 100 00 01 A I U. l I olovj:7.1Ulo F. C, C: VAQE : 1 C'erLJficate #: 0140010443801.12 Fein: 041370075 I.B.G. Manageme at Corp PO Box 310 Waltham, MA 02451 Gord.ons Liquors, Inc- F0 Box 310 Waltham, MA 02451. Watertown Family Ligtjor, Store, Inc PO Box 310 Waltham, MA 02451 SJ (v &CORD. CERTIFICATE OF LIABILITY INSURANCE DATE z' PRODUCER ORMADMINORCABORG THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ROMAN CATHOLIC ARCHBISHOP OF BOSTON ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR A CORPORATION SOLE ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. 66 BROOKS DRIVE EACH OCCURRENCE BRAINTREE, MA 02184 -3839 INSURERS AFFORDING COVERAGE INSURED INSURER A NATIONAL CATHOLIC RISK RETENTION GRP., INC. LOC. 447 -400 INSURER B MASS. CATHOLIC SELF INSURANCE GROUP AUSTIN PREPARATORY SCHOOL —r 101 WILLOW STREET INSURER C READ: NG, MA 01867 INSURER D 07/01 /2013 INSURER E COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS tNSR POLICY EFFECTIVE I POLICY EXPIRATION LTR TYPE OF INSURANCE i POLICY NUMBER LIMITS DATE lMMIDDlYYl GENERAL LIABILITY EACH OCCURRENCE S 1,000,000 X COMMERCIAL GENERAL LIABILITY FIRE DAMAGE {Any one fire) S A CLAIMS MADE ;�X� OCCUR RCAB $250,000.00 07/01/2012 07/01 /2013 MED EXP (Any one person) S RRG 10358 -15 $750,000.00 X HOST L ODOR L IAB111Y PERSONAL B ADV INJURY S GENERAL AGGREGATE S GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS - COMP/OP AGO S POLICY JE� LOC AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT S (Ea accident) ANY AUTO BODILY INJURY ALL OWNED AUTOS S (Per person) SCHEDULED AUTOS HIRED AUTOS BODILY INJURY S (Peraccndent) NON -OWNED AUTOS ._..___........__._.._.. _._.._ PROPERTY DAMAGE S 17 __ _ { I (Per accident) GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ ANY AUTO OTHER THAN EA ACC $ AUTOONLY AGO $ EXCESS LIABILITY EACH OCCURRENCE S AGGREGATE OCCUR CLAIMS MADE ........... $ S DEDUCTIBLE S RETENTION $ S TATU H- X WC SL.MIT WORKERS COMPENSATION AND CERTIFICATE OF APPROVAL TORY ER .I -- ER B EMPLOYERS'LIABILITY COMMONWEALTH OF 03/31/2012 03/31/2013 EL EACH ACCIDENT s 1,000,000 MASSACHUSETTS EL DISEASE - EA EMPLOYEE S 1,000,000 E L DISEASE - POLICY LIMIT $ 1,000,000 OTHER DESCRIPTION OF OPERATIONSILOCATIONSIVEHICLES /EXCLUSIONS ADDED BY ENDORSEMENTISPECIAL PROVISIONS EVIDENCE OF GENERAL LIABILITY, INCLUDING HOST LIQUOR LIABILITY AND WORKERS COMPENSATION INSURANCE ER TOWN OF READING MA 16 LOWELL STREET READING, MA 01867 25-S(7197) CANCELLATION SHOULD ANY OFTHE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY K����I}}}ND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE ) Al O ACORD CORPORATION 1988 S't 13 ACORaM CERTIFICATE OF LIABILITY INSURANCE DATE (MMIDDIYYYY) 08/17/2012 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Appleby & Wyman Insurance Agency Inc. 152 Conant St. Beverly, MA 01915 CONAM NM CT ac °NN EXt:978.922.2288 a "0:978.922.2731 E -MAIL ADDRESS: PRODUCER CUSTOMER to #: 00015921 INSURERS AFFORDING COVERAGE NAIC # INSURED Sedona Catering LLC DBA: Oak Creek Cafe 13 Upton Lane Boxford , MA 01921 INSURERA: United States Liability Ins CL2624238 INSURER B: 07/0212013 INSURERC: $ 1,000,000 INSURER D : $ 100,000 INSURER E: X COMMERCIAL GENERAL LIABILITY INSURER F: cnvGQer:FC CERTIFICATE NUMBER: 12- 13 /UDdate Policy # REVISION NUMBER: v THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDLSUBR INSR WVD POLICY NUMBER POLICY EFF MMIDDIYYYY POLICY EXP MMIDDIYYYY LIMITS GENERAL LIABILITY CL2624238 07/02/2012 07/0212013 EACHOCCURRENCE $ 1,000,000 DAMAGE TO RENTED (Ea occurrence ) $ 100,000 X COMMERCIAL GENERAL LIABILITY -PREMISES MED EXP (Any one person) $ 10,000 CLAIMS -MADE a OCCUR PERSONAL & ADV INJURY $ 1,000,000 A GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMPIOP AGG $ 2,000,000 $ _x1 POLICYFI JECT LOC AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) $ BODILY INJURY (Per person) $ ANY AUTO BODILY INJURY (Per accident) $ ALL OWNED AUTOS PROPERTY DAMAGE (Per accident) $ SCHEDULED AUTOS HIREDAUTOS NON-OWNED AUTOS $ UMBRELLA LIAB EACH OCCURRENCE $ HOCCUR AGGREGATE $ EXCESS LIAB CLAIMS -MADE DEDUCTIBLE $ $ RETENTION $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY OPRIETERECUTIVE❑ ISSUED BY CARRIER WC STATUS OTH- TORY LIMITS ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYE $ OFFICE EXCLUDED? (Mandatory in NH) NIA E.L. DISEASE - POLICY LIMIT $ If yes, describe under DESCRIPTION OF OPERATIONS below DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space Is required) r00r1cvAr0 unr n=D CANCELLATION Austin Preparatory School 101 Willow Street Readina. MA 01867 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE A. Carmen Marciano /DLR n 19RR_9nn9 ACnRn CORPORATION- All riahts ACORD 25 (2009/09) The ACORD name and logo are registered marks of ACORD _�v (q Rightfax N2 -2 8/20/2012 1:59:10 PM PAGE 3/003 Fax Server CERTIFICATE OF INSURANCE I�S70/2012 THIS CERIIFICATE IS LSSITED AS A 1*fATTER OF INFORNLYTION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS CERTIFICATE DOES NOT AFFMiATWELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETYVEEN THE ISSUING INSURF.R(S), Ati THORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT APPLEBY & W"YMAN INSURANCE AGENCY INC 152 CONAN 1 ST NAME: PHONE AJC No Ezt : FAX No): E-MAIL BEVLRLY, MA 0191 ADDRESS: INSURED INSURERS ATTORDINGCOVERMGE NAIC9 SLDONA CATERING LLC DBA OAK CREEK CA1,L+ INSURER A HARTFORD UNDERWRITERS INSURANCE 1: UPTON LANE COMPANY BOX11ORD, MA 01921 INSURER B DAHL4GE'CU RENTED $ INSURER C INSURER D INSURER E CONaICRCIAL GLNERAL LLAMILITY INSIIRE:R F Pn1/F0Ar:FC C.FRTIFIC:ATF NUIVIKEH: Kt VlblL)N NUIVICCK: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAN�MD ABOVE FOR THE POLICY PERIOD NDICATED. NOTR•TTHSTAAVNG ANY REQUIREMENT. TER\•I OR CONDITION OF ANY CONTRACT OR OTHER DOCLMENT WITH RESPECT TO WHICH THIS CERTIFICATE NLAY BE ISSUI;l) OR MAY PER [AIN.'rl lli INSLIRANC]; . AFFORUI:I)BYTI Ili POLICIES INISCIR1111:1) I IIiREIN IS SLIIJf( 71" I' 0: 11, 1.' 1111i' I' Ii12MS , IiXCL(.SIOVS ,•1NU CONDTfIUVS 01% SUCHPOLICIES. LA•IITS SHOWN MAY HAYS BEEN REDUCED BY PAID CLAL-LS. INSR TYPE OFINSUR,%NCE ADDL SLBR POLICYNUNIBER POLICY EFF POLICY EXP LIMITS LTR TNSR A'VD •LN4•T)D:YYYY (%&iT)DiYYYY GICNI(RALLIAII11.ITY F.AC.H(k'.CIRRFNCF. $ DAHL4GE'CU RENTED $ CONaICRCIAL GLNERAL LLAMILITY 1'RHI.mES (Ea occaln= MED. E.YPEN sE Gary $ o cLADis -,wr C Occult. one en PERSONAL & ALTV. $ 1. LNILRY GENERAL. AWREGIXE $ UEN'L AUGkLEGATE LL\HAPPLIES PEIC PIIUULIt�1S- CUAll! %(JP $ I POLLCY C PROJECT 0 LOC AGG AUTOMOBILELLIBILTTY COMENEDSINGLE $ l.L\iD' (Ea aoeidcnr JURY $ I AN-YAWO !1':rlCIUILYIN': rsanj BODILY INJURY !1':tAccid:nt) $ 1 AT.(. Cl\VNF.O A(.rms PROMRI'Y L)ANLa(JE $ I S%HFTXJI.F.O AIJIOS lPaeccidud) $ I RIRFDAITTOs $ I NON- OWTF.D AI70S I I (AIRRF.T.f_1 LIAR I OCCUR EACHOCCLRRENCE $ AG( KWA1E $ I EIMESS LIAR I CLARICMADE I DETNK.TIRLF. $ $ 1 RFTE MON S WORKERS' COMPENSATION - K'U A AND EMPLOYERS LIABILITY x SLKIVrORY I Y!V LIMfrs F_f_FACHAQ:ITIP.NT $100,000 ANY PRO1'RIEITJR:L'ARINER: Y E)(ECLRIVEU11J. ERlMELIIIER V7A TDD 08117/2012 0811712013 EXCLUDED? (MANDATORY IN MA '.L.UISEASE -EACH $I00 END'LOYEE :()00 Ifv- de.�n'hewderr) F.G.RI PITON 0F F..L.F)MEASF- POLICY $500,000 OPF.RATIONSbalow I.JIvJIT DESCRIPI'lON ON OPERAI'IONSlLOC Aa11ONSIVEIUCLt:S 4ahaclT ACURLI IUI, Additional R�1)ads schcddy if mcvc apace is raTuir..d} CERTIFICATE HOLDER CANCELLATION AUSTIN PREPARATORY SCHOOL SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 77 !Ol WII.LOV(r STREET THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN READING, MA 01867 ACCORDANCE WITH THE POLICY PROVISIONS. .AT.rIHORT7.T.R RFeRFSFr,T.iTPF. 'BricuvMacLeanv ACCORD 25 201010 01988 -2009 ACORD CORPORATION..AII 17 hts reserved. S� 1,5' COMMONWEALTH OF MASSACHUSETTS NUMBER BHP- 2012 -0393 " x�Q City of Beverly Bom-d oi'ilcalt}Y _ S150.00 Y 1 �—C — C�I��S?D)NA CATERING/OAK C , DATE ISSUED Ma " rch 06, 012 � 1.52 CONANT ST IS IIElU,BY CRANT'1,D A CATI RER PERNMIT This permit is granted in conformity with the Statutes and ordinances relating thereto, and expires December 31. 2012 unless aaoner suspended or revoked. – Board of Health V LEGAL NOTICE TOWN OF READING NOTICE OF PUBLIC HEARING To the Inhabitants of the Town of Reading: Please take notice that the Board of Selectmen of the Town of Reading will hold a public hearing on Tuesday, September 11, 2012 at 8:55 p.m. in the Selectmen's Meeting Room, 16 Lowell Street, Reading; Massachusetts on the proposed new Demolition Delay Bylaw. A copy of the proposed doc- ument regarding this topic is available � in the Town Manager's office, 16 Lowell Street, Reading, MA, M -W- Thurs from 7:30 a.m. - 5:30 p.m., Tues from 7:30 a.m. - 7:00 p.m. and is attached to the hearing notice ¢n the website at www.read.ingma.gov All interested parties are invited to attend the hearing,: or may submit their comments in writing• or by email prior to 6:00 p.m. on September 11, 2012 to townmanager @ci.reading.ma.0 S By order of Peter 1. Hechenbleikner Town Manager 9/5 Se t 7.2 Draft Demolition Delay Bylaw with comments received as of 8 -16 -12 Historic Demolition Delay 7.2.1 Purpose The purpose of this bylaw is to provide the Reading Historical Commission with a tool to assist the Commission in its efforts to preserve the Town's heritage and to protect historically significant structures within the Town, which reflect or constitute distinctive features of the architectural, cultural, economic, political or social history of the Town. The intent purpose of this bylaw is not to permanently prevent demolition even if it ultimately cannot prevent demolition, is to find a reasonable option to prevent complete demolition, but rather to provide owners of such structures with time to consider alternatives, by encouraging owners to seek out ways to preserve, rehabilitate, or restore such structures To achieve these purposes, the Reading Historical Commission is empowered to create a List of Historic Structures, and to provide a copy of that List, as it may be updated from time to time, to the Building Inspector. With the Building Inspector, the Reading Historical Commission will implement the provisions of this bylaw with respect to the issuance of permits for demolition of structures that are included on the List of Historic Structures 7.2.2 Definitions The following terms when used in this bylaw shall have the meanings set forth below. 7.2.2.1 Commission Reading Historical Commission. 7.2.2.2 Demolition Any act of pulling down, destroying, removing or razing a structure or commencing the work of total destruction with the intent of completing the same andlo which work would require a Demolition Permit. 7.2.2.3 Demolition Application An official application form provided by the Building Inspector for an application for a Demolition Permit. 7.2.2.4 Hearing A public hearing conducted by the Commission after due public notice as provided in this bylaw. 7.2.2.5 Legal Representative A person or persons legally authorized to represent the owner of a structure that is or is proposed to be subject to this bylaw. 7.2.2.6 List The List of Historic Structures as it is constituted pursuant to this bylaw. 7.2.2.7 Owner Current owner of record of a structure that is included in or proposed to be included in the List of Historic Structures. 7.2.2.8 Premises The parcel of land upon which a demolished SignifiGant Structure structure that appears on the List as defined in 7.2.2.6 was located and all adjoining parcels of land under common ownership or control. Se z 7.2.2.9 Structure Materials assembled at a fixed location to give support or shelter, such as a building. 7.2.3 Commission to Establish a List of Historic Structures The Commission will provide a List of Historic Structures to the Building Inspector. This List shall be updated from time to time as needed when properties are added to or subtracted from the List of Historic Structures. The List shall also be provided on the Town's web site or other electronic means of publishing information to the community. This List shall be made up of: • all structures listed on, or located within an area listed on, the National Register of Historic Places, or the Massachusetts Historical Register of Historic Places ; and • all structures included in the Town of Reading Historical and Architectural Inventory, as of September 1, 1995, maintained by the Commission; and • all structures that were added in 2010 pursuant to the processes in existence at that time; and • following the procedures included in Section 7.2.3.1 of this bylaw, all structures that have been determined from time to time by the Commission to be historically or architecturally significant. 7.2.3.1 Procedures for expanding the List of Historic Structures In considering additional structures to be included on the List of Historic Structures, pursuant to section 7.2.3, the following process shall be followed: • The Commission shall prepare, or cause to be prepared, an inventory form for each structure considered for addition to the List of Historic Structures. The inventory form for each property shall be prepared using a standard form provided by the Massachusetts Historical Commission. The criteria to be used for consideration for inclusion on the List of Historic Structures will include: • The structure is determined to be importantly associated with one or more historic persons or events, or • The structure is determined to be associated with the broad architectural, cultural, economic or social history of the Town or Commonwealth, or • The structure is believed to be historically or architecturally significant in terms of: • Period, • Style, • Method of building construction, • Association with a significant architect, builder or resident either by itself or as part of a group of buildings; • The Commission will inform by regular US mail each property owner whose structure is being considered for preparation of an inventory form • The owner of each structure for which an inventory form has been prepared shall be sent a notice of a public hearing at least 30 days in advance of the hearing. The notice shall be sent by Certified Mail — return receipt requested — or by service by a Constable. The notice shall include the following information: • that the structure that they own is being considered for inclusion on the List of Historic Structures, • a copy of the inventory form for the structure, • a statement as to the criteria considered in including additional structures on the List of Historic Structures, and • a copy of this bylaw. In addition to the notice of the hearing delivered to each owner, legal notice of the hearing including the street address of all structures proposed to be added to the List of Historic Structures shall be published at the Commission's expense at least 14 days in advance of the hearing in a newspaper of general circulation in the community. Additionally, at least 7 days prior to the hearing a copy of the newspaper notice will be mailed by regular U.S. mail to all property se,3 owners within 300 feet of each property containing a structure to be considered for inclusion on the List of Historic Structures At the hearing, the Commission will hear comment from all owners and abutters who wish to be heard, and following the close of the hearing the Commission will make a determination as to which of the structures proposed for inclusion on the List of Historic Structures shall be voted onto that List. The decision as to what properties to include shall be made by the Commission, with the inclusion of a property on the List of Historic Structures requiring the affirmative vote of at least 4 members of the Commission. The vote shall be taken at a public meeting, and the vote may be made either the same day as the close of the hearing, or at a later meeting of the Commission. If at a later meeting, the Commission shall inform each owner either upon closing the hearing or by regular US mail at least 3 days in advance of a public meeting, of the date of the meeting at which the matter is to be further discussed. Nothing shall preclude the Commission from voting to add structures onto the List of Historic Structures at different meetings. 1 7.2.3.2 Owner's Appeal of addition of a structure to the List of Historic Structures An owner, at the public hearing at which additions to the List of Historic Structures are to be considered, may object to inclusion of their structure onto the List of Historic Structures. At the hearing or such later date as agreed by the Commission, the owner shall submit information or documentation in support of their objection. The Commission may consider their objection at the hearing and /or subsequent public meetings, and the Commission shall not vote to include the structure in question onto the List of Historic Structures until all information supplied by the owner can be fully considered by the Commission. In considering whether to finally vote to include a structure on the List of Historic Structures the Commission will consider the information provided by the owner, and particularly how the structure meets the criteria established in 7.2.3.1. In addition to those criteria, the Commission will consider the uniqueness of the structure, quality of the materials remaining on the inside ana outside of the structure, and financial or other hardship that might be created to the owner by inclusion of the structure onto the List of Historic Structures. A structure whose owner objects may only be included on the List of Historic Structures if all 5 members of the Commission vote to do so. 7.2.4 Referral of Demolition Applications of structures on the List of Historic Structures by the Building Inspector to the Commission Upon the receipt of a completed Demolition Application for a structure on the List of Historical Structures, the Building Inspector shall • As soon as possible but not later than 30 days from the submission of a complete Demolition Application, notify the owner that the structure they want to demolish is on the List of Historic Structures, and therefore subject to this bylaw. • Provide the owner with a packet to apply to the Commission for demolition approval, along with a copy of the inventory of their structure, a copy of this bylaw, and a copy of any guidelines that the Commission has adopted regarding the demolition delay process. • Inform the Chairman of the Commission of a pending application under this bylaw. • Obtain an abutters list, at the expense of the owner, of all properties within 300 feet. • Upon receipt of a completed application for Commission demolition approval, determine the completeness of the application. • Notify the Chairman of the Commission who will provide the Building Inspector with alternative dates for a public hearing not sooner than 7 days nor more than 21 days from the determination that the application to the Commission is complete • Arrange for the publication of a legal notice of the hearing, at the owner's expense, in a newspaper of general circulation in the community including the street address of all structures proposed to be demolished. The notice shall be published not later than 7-14 days prior to the hearing. ,50q • Arrange for a mailing not later than 7 days prior to the hearing, at the owner's expense, of a copy of the newspaper notice to all property owners within 300 feet of the property containing a structure to be considered for demolition. • Immediately forward a copy of the application to each of the members of the Commission. 7.2.4.1 Completed Application The Owner shall be responsible for submitting seven sets of the following information as a completed application prior to the scheduling of the public hearing: • Completed application form (if any) • Description of the structure to be demolished (the inventory is an acceptable document for this purpose); • A demolition plan • Assessor's map or plot plan showing the location of the structure to be demolished on its property with reference to the neighboring properties; • Photographs of all facade elevations; • Statement of reasons for the proposed demolition and data supporting said reasons; • Description of the proposed reuse of the premises on which the structure to be demolished is located. • If applicable, the name and contact information of the Legal Representative; 7.2.5 Public Hearing The Commission will hold a hearing to allow all interested parties to voice their opinions and to present pertinent information concerning the structure, as well as its value and importance to the neighborhood and the Town. The Owner or the Legal Representative will present the requested demolition plan and supporting documentation. The public may present their opinions and additional relevant information. After the presentation and the public comments, the Commission will make one of two decisions: • The presented information is insufficient for the Commission to make a final determination on requested demolition of the Structure. Therefore, the Commission may continue the hearing. A continued hearing shall be not later than 21 days from the initial hearing and the hearing shall be closed within 30 days of the initial hearing. • The presented information is sufficient to make a final determination on the requested demolition of the Structure. Therefore, the Commission shall close the hearing. 7.2.6 Determination of whether the Demolition Delay is imposed Once the Hearing is closed, a motion shall be made to determine if the loss of the structure would be detrimental to the Town when considering the purpose of this bylaw as detailed in section 7.2.1: • An affirmative vote by 4 members of the Commission will declare that the structure is protected by this Bylaw, and therefore, a demolition delay of up to six (6) months is imposed beginning the date of the vote. • A negative vote by the Commission (affirmative vote of less than 4 members of the Commission) will declare that the structure is not protected by this Bylaw, and the Building Inspector may issue a permit to demolish the structure. The Commission will notify the Building Inspector within seven (7) days of the Commission's decision. If the notice is not received within the expiration of seven (7) days of the close of the hearing, the Building Inspector may act on the Demolition Permit Application with no further restrictions of this bylaw. 7.2.6.1 Demolition Delay imposed The Commission shall advise the Owner and the Building Inspector of the determination that the Demolition Permit will be delayed up to six (6) months. During this time, alternatives to demolition shall be considered. The Commission shall offer to the Owner information about options other than demolition, including but not limited to resources in the preservation field, the Massachusetts Historical Commission, the Town Planner, and other interested parties that might provide assistance in preservation or adaptive reuse. eS 7.2.6.2 Responsibilities of Owner if Demolition Delay is imposed The Owner shall be responsible for participating in the investigation of options to demolition by: • Actively pursuing alternatives with the Commission and any interested parties; • providing any necessary information; • allowing reasonable access to the property; and • by securing the premises. 7.2.6.3 Release of Delay Notwithstanding the preceding section of this bylaw, the Building Inspector may issue a Demolition Permit at any time after receipt of written notice from the Commission to the effect that the Commission is satisfied that one of the following conditions has been met: • There is no reasonable likelihood that either the Owner or some other person or group is willing to purchase, preserve, rehabilitate or restore the structure; • The Owner, during the delay period, has made continuing, bona fide and reasonable efforts to locate a purchaser to preserve, rehabilitate and or restore the structure, and that such efforts have been unsuccessful; • The Owner has agreed in writing to accept a demolition permit on specified conditions, including mitigation measures approved by the Commission. Such mitigation could include a demolition of only a portion of the structure; or • A period of six (6) months has elapsed since the conclusion of the Hearing and provided. 7.2.6.4 Appeal of the imposition of Demolition Delay The owner of a structure for which the Commission has imposed a demolition delay may appeal from the imposition of the delay, and /or conditions of the imposition of the delay, by filing with both the Chairman of the Historical Commission and the Board of Selectmen a written notice of appeal within fourteen (14) days of the date of the decision of the Commission to impose the Demolition Delay. Filing of an appeal will not extend the delay of up to 6 months imposed under section 7.2.6.1 of this bylaw. Within twenty -one (21) days of receipt of the notice of appeal, the Board of Selectman shall convene an appeal hearing. Notice of the hearing which shall inGlude the be sent to the Chairman of the Historical Commission and to the owner or the owner's Legal Representative, for the purpose of adjudicating the appeal. The Board of Selectmen at the hearing appeal shall review the record of the proceedings before the Commission and input provided by the owner and by Commission representatives. Notice of the hearing shall be given to the parties owner, to the Commission, and to abutters within 300 feet of the property. Within fourteen (14) days of the conclusion of the hearing, the Board of Selectmen will render a decision on the appeal. The decision shall be based on the record of the Commission's hearing at which the Demolitions Delay was imposed; information provided by the owner or the Commission at the Board of Selectmen hearing; consideration of the purpose of the bylaw as stated in section 7.2.1; how the structure meets the criteria established in 7.2.3.1.; the uniqueness of the structure; quality of the materials remaining on the - outside of the structure; and financial or other hardship that might be created to the owner 7.2.7 Emergency Demolition Nothing in this Section shall be construed to prevent the Building Inspector from ordering pursuant to M.G.L. Chapter 143 the emergency demolition of a structure included in the List of Historic Structures. Before issuing an order for an emergency demolition of such a structure, the �e,& Building Inspector shall make reasonable efforts to inform the Chairperson of the Commission of his intent to issue such an order. 7.2.8 Enforcement and Remedies In the event a structure on the List of Historic Structures is demolished in violation of this bylaw, then no building permit shall be issued for the premises for a period of two (2) years after the date of such demolition. Note — the sections in boxes are alternative language for the Board of Selectmen to consider Schubert Town Counsel Tafoya S6'7 ANGELA BINDA ERIN CALVO -BACCI LISA MYKYTA 10 ORCHARD PARK DRIVE 494 MAIN STREET AUDREY MYKYTA READING, MA 01867 READING, MA 01867 114 PRESCOTT STREET READING, MA 01867 GLEN P STEWART ERIC LYNCH JEANNE BORAWSKI 125 HOWARD STREET 625 MAIN STREET #29 3 DEER PATH LANE READING, MA 01867 READING, MA 01867 READING, MA 01867 KARL WELD WARE FAMILY JOHN R. HALSEY 60 HIGHLAND STREET 39 OLD FARM ROAD 75 BEAVER ROAD READING, MA 01867 READING, MA 01867 READING, MA 01867 WILLIAM BREWIN BRENDA SOUSA MARSIE K. WEST 129 HOWARD STREET 129 HOWARD STREET WARREN WEST READING, MA 01867 READING, MA 01867 3 WHITEHALL LANE READING, MA 01867 MARK CARDONO ROBERTA SULLIVAN SHARLENE REYNOLDS SANTO 26 BOSWELL ROAD 76 MINOT STREET 46 WAKEFIELD STREET READING, MA 01867 READING, MA 01867 READING, MA 01867 ROBYN PARKER NANCY KOHL VIRGINIA ADAMS 9 BERKELEY STREET 607 PEARL STREET 59 AZALEA CIRCLE READING, MA 01867 READING, MA 01867 READING, MA 01867 PHIL PACINO ELAINE WEBB 5 WASHINGTON STREET 309 PEARL STREET UNIT D6 READING, MA 01867 READING, MA 01867 cy-cq rol TOWN OF READING CITIZEN PETITION FORM ANNUAUSUBSEQUENT TOWN MEETING Please return the Citizen Petition form to the Town Manager's Office A minimum of 10 signatures of voters registered in Reading is required. Pursuant to Section 2.1.7 of the General Bylaw, all Articles for the Annual Town Meeting (Spring Town Meeting) shall be submitted to the Board of Selectmen not later than 8:00 p.m. on the fifth Tuesday preceding the date of election of Town Officers, unless this day is a holiday in which case the following day shall be substituted. All Articles for the Subsequent Town Meeting (Fall Town Meeting) shall be submitted to the Board of Selectmen not later than 8:00 p.m. on the seventh Tuesday preceding the Subsequent Town Meeting in which- aetion- into -be- taken, — unless -this -day is- a- holida -y -in- -which -ease -the - following -day shall- be_substitutad. Primary Sponsor: Name: David Mancuso Address:129 Howard Street, Reading MA 01867 Phone: 781 -872 -1216 Email Address: Mancusomail @yahoo.com I certify that I am d voter in the Town of Reading Signa ur We, the undersigned registered voters of the Town of Reading, hereby petition the Board of Selectmen pursuant to M.G.L. c. 39 § 10 and Section 2 -13 of the Reading Home Rule Charter, to include the following Article in the Warrant for the next (ARRual) /(Subsequent) (cross out one) Town Meeting to be held on November 14, 2011. Warrant Article Title: Amendment of Section 7.2 of the General Bylaw Demolition of Structures of Potentially Historical Significance, N To see if the Town will vote to amend Section 7.2, Demolition of Structures of Potentially Historical Significance, of the Reading General Bylaw, as follows (all section numbers are in accord with thergoposed recodified General Bylaw): N Cr- by inserting the following new sections: 7.2.3.7 Appeal qP Within seven (7) business days of the Commission's determination that a structure is a Preferably.lBreserved Historic Structure pursuant to Section 7.2.3.6 hereof, the property owner may appeal the determinWion to the Board of Selectmen by filing a written request for review with the Board of Selectmen. The request for review shall be received by the Board of Selectmen and the Town Clerk's Office within seven (7) business days of the date of the Commission's determination and a copy of the request shall be provided to the Building Commissioner and the Commission. The Board of Selectmen shall hold a public hearing and issue its determination within forty -five (45) business days from the date of said Commission's determination. Public notice of the time, place and purpose of the hearing shall be posted in a conspicuous place at Town Hall and published.in a local newspaper not less than seven (7) business days prior to the date of the scheduled public hearing. Said notice shall identify the street address of the subject Building. A copy of the public hearing notice shall be mailed to the Applicant and record owner if different from the Applicant, the Building Commissioner and Commission; 7.2.3.8 Certificate of Hardship Pursuant to M.G.L, c.40C, §10(c), in the event of an application for a Certificate of Hardship, the Commission shall determine whether, owing to the conditions especially affecting the building or structure involved, but not affecting the District generally, failure to approve an application will result in a substantial hardship, financial or otherwise, to the applicant and whether such application may be approved without substantial detriment tithe public welfare and without substantial derogation from the intent and purposes of this bylaw. If the Commissior determines that owing to such conditions failure to approve an application will involve substantial hardship; to the applicant then approval thereof may be made to authorize the Building Inspector to approve the application for demolition of said property; and by renumbering the current Sections 7.2.3.7 and 7.2.3.8 as Sections 7.2.3.9 and 7.2.3.10; or take any other action in respect thereto. PETITIONERS: PRINTED NAME STREET ADDRESS SIGNATURE (Name must be substantially — as- r-egister-ed),�// ✓ 1. �r�.B,l 71• l a'y� - c�•� 'f9y 1 +lGtinl ��'`. 5 02. Lis,\ Niy k,,� R�Ls Co*- /03.h4 �l � P�ef�o —y ✓04.. t F AJ P S %{z iw A9-7 / a S �J Ow.o /W -:57 A0 Ll V05.. �_- riC L, y» �7 r! G; nZq 3 v. J06.. S3 eN� 2-f, -Fp�v,_4 9(- . I W11 ,. � Z�a 'k c nnNC � i)eer EbALn Zo/07. 8. WczZ) �O 7 —I – S 10. C c y-�-� l c�Cl W RN, n '3 T CJ f--, (Z,0 3 512. to- �'1 �e�`�- 3 r' 00 T; , VVI 3 V/1 3. 414 !Z A- 1- y 7S 1RzAVv1;-1 A-o C ,/14. JO JD -6e! �r+ oust _(a �1 � r�a,�il A6 sous 15. f 18. 19. 20. Total Signatures Certified: TO: Board of Selectmen From: Peter I. Hechenbleikner, Town Manager Carol Roberts, Human Resources Administrator Date: Wednesday, September 05, 2012 Re: Town Manager search As the Board of Selectmen is aware, the current Town Manager will be retiring on June 1, 2013. The purpose of this memo and the attached material is to give the Board of Selectmen adequate material to think about and make decisions on how the Town Manager search process is to be conducted, in a time frame to have a smooth transition on June 1. The following are some thoughts on possible scenarios on how to proceed. Role for Board of Selectmen ♦ Develop and approve the Recruitment Process • Use Consultant? If so, for what parts of process? • development of candidate profile • development of community profile and candidate packet • advertising and recruitment • screening • background checks • Use Screening Committee? Board of Selectmen would approve policy establishing the committee o # members o qualifications o # candidates for Town Manager that the Board of Selectmen wants to interview o periodic reporting to Board of Selectmen o Candidate profile o Board of Selectmen • BCC • Staff • Public ♦ Approve the Schedule ♦ Participate in background checks ♦ Interview and appoint ♦ Negotiate employment agreement/contract (with Town Counsel) ♦ How to handle potential internal candidates a Pan,- 1 s f � Staff Role — Town Manager can assist with developing the process if the Board of Selectmen wants, but cannot participate in interviews, recruitment, or recommendation of candidates. HR Administrator can do the bulk of the staff work. • write -up of candidate profile • development of community profile and candidate packet • advertising and recruitment • background checks • follow -up with candidates — keep them informed during the process The key item to consider at the outset is the development of a candidate profile — a simple document that tells the Board of Selectmen, a consultant (if any), the Community, the Screening Committee (if used), and the candidates what it is that the Board of Selectmen is looking for in a Town Manager. It may be helpful for the Board of Selectmen to consider using a consultant to facilitate the process of developing a candidate profile. Included in this packet of information is a sample of a questionnaire and a profile, but this process is a bit more complex than filling in a questionnaire. The Board of Selectmen also needs to consider who, if anyone other than the members of the Board of Selectmen, it wants to have input from in developing the profile — other Boards, Committees, and Commissions? Department Heads? The public? 6 ¢z Article 5 TOWN MANAGER Section 5 -1: Appointment, Qualifications, Term The Board of Selectmen shall appoint a Town Manager and may enter into a contract with the Town Manager not exceeding three (3) years in length, and shall fix his compensation within the amount annually appropriated for that purpose. The Town Manager shall not be subject to a personnel bylaw, if any. The Town Manager shall be appointed solely on the basis of his executive and administrative qualifications. He shall be a professionally qualified person of proven ability, especially fitted by education, training and previous experience. He shall have had at least five (5) years of full -time paid experience as a City or Town Manager or Assistant City or Town Manager or the equivalent level public or private sector experience. The terms of the Town Manager's employment shall be the subject of a written contract setting forth his tenure, compensation, vacation, sick leave, benefits, and such other matters as are customarily included in an employment contract. While serving as Town Manager he shall devote full time to the office (and except as expressly authorized by the Board of Selectmen) shall not engage in any other business or occupation and (except as expressly provided in the Charter) shall not hold any other public office, elective or appointive, in the Town. With the approval of the Selectmen, he may serve as the Town's representative to regional boards, commissions and the like but shall not receive additional salary from the Town for such services. [Amended November 10, 1997 (Article 7) and approved by vote of the Town on March 24, 19981 [Amended November 15, 2004 (Article 16) and approved by vote of the Town on April 5, 20051 [Amended November 21, 2011 (Article 28) and approved by vote of the Town on March 6, 20121 5 F3 DRAFT Town Manager Search Process Town of Reading MA XJ IY, H' Board of Board of o Selectmen Selectmen Board of e Board of discussion develop Selectmen Selectmen } 1 and Candidate develop 1 Interview direction profile — policy and el °'� 14x" community appoint candidates input. screening � �� �� �, Ma a ke i committee ' 9 selection { 7T ` d AW .............. E Staff Develop Staff advertising Staff with one Tom_ _ Develo p p rocess with Selectman Counsel Retirement community screening check references and with a Selectmen Date _ profile and candidate committee background negotiate Town package of on top "X" terms of Manager materials candidates contract recommended with by the selected screening candidate [ committee �' 9/5/2012 Massachusetts Recruitment Guide 1 1 n e s Handbook 36 Suggested Administrator Profile Developing a profile of the ideal administrator provides the background against which to evaluate candidates for the position. Here is a checklist that any community can use as a model. Each governing body or board member can begin by filling out the form, and then all members of the governing body can use the individual rankings to reach a consensus on how the group rates each item. Remember that each community has some specific issues or concerns that rank higher than others. An honest evaluation of what skills and attributes are most important to a community is critical at this point. Once the governing body has reached consensus, one or two members who are capable writers can convert the checklist into a profile similar to the sample here. This profile can be shared with candidates who apply for the position so that they have a clear picture of the governing body's preference. All people involved in the job interviews should also have copies of the profile so that everyone is working from a common understanding of the type of person the elected officials are seeking. Preparing this profile provides a unique opportunity to clarify and codify the skills and attributes that a community is looking for in an administrator. Local officials should make the most of this chance to get the best possible fit between the governing body and the administrator. Format for an Administrator Profile (For Governing Body Use) Describe the background, skills, and qualities you feel your locality needs in an administrator. General 1. Relevant Education 2. Relevant Experience Skills and Past Performance 1. Governing Body Relations 2. Administrative Ability 3. Written and Oral Communication Skills 4. Budget/Finance /Information Technology 5. Human Resources /Risk Management/ Benefits Administration 6. Labor Relations /Collective Bargaining 7. Community Relations 8. Intergovernmental Relations 9. Economic Development/Revitalization 10. Innovation and Major Achievements 11. Infrastructure and Facilities Importance (High, Medium, Low) SFf M a s s a c h u s e t t s R e c r u I t m e n t G u i d e I i n e s H a n d b o o k 37 12. Specialized expertise pertaining to your locality, e.g. utility management, solid waste, and landfill management (be specific) Sample Administrator Profile Education and Experience A bachelor's degree or equivalent experience in local government should be required, a master's degree preferred. A minimum of three years of public administration experience is required, with five years preferred. Past local government experience of individual must show performance in areas that include budgeting and finance, human resource management, information technology, risk management, grants procurement and administration, economic development strategies, understanding of state laws, and other related matters including land use planning, zoning regulations, engineering, and public works. Prior [state] experience preferred. Experience and knowledge in local government accounting is desirable. ICMA Credentialed Manager preferred. Skills and Past Performance Administrative ability. Must have demonstrated performance in human resources and /or collective bargaining for a community having not less than 10 employees. Good communication skills are a must, including the ability to listen, communicate with various segments of the community, and develop good relations with the business community. Person must be willing to devote whatever time is necessary to achieve the goals and guidelines established by the governing body. Knowledge of how to organize departments and demonstrated leadership qualities are desirable. Governing body relations. Ability to take time and interest in working with members of the governing body to keep them informed and explain technical processes. Should be able to adequately inform the governing body on a regular basis so there are no surprises. Both written and oral communications with the governing body are essential. The person must be able to accept constructive criticism and to implement the needed changes. Candidate must be open and honest with the governing body and able to present all sides of an issue that affect the locality. The individual must be able to carry out the intentions and directions of the governing body enthusiastically. Budget and finance. Should have demonstrated prior experience in managing a city or county budget. Experience and expertise in grant procurement is desirable, as well as dealing with locally -owned utility finances. Collective bargaining /human resource management. Must have some knowledge of [state] labor relations law, with preferred demonstrated ability in the collective bargaining process. Must demonstrate a personality that can communicate the local government's goals and needs to employees. Community relations. Candidate must have demonstrated involvement in community activities. Experience working with and understanding the needs of the business community is highly desirable. Candidate should be able to present a confident image of the local government to the community at large. Must be able to demonstrate a positive, productive attitude to citizens of the community. SF(p Massachusetts Recruitment G u i d e 1 1 n e s Handbook 38 Intergovernmental relations. Must be able to- relate to and develop a good working relationship with other local governments, county governments, community organizations, schools, and state and federal agencies. Editorial credit. The "Suggested Interview Techniques," "Format for an Administrator Profile," and "Sample Administrator Profile," sections of this document were originally published in A Guide to Hiring a Chief Administrative Officer produced by the Illinois City /County Management Association, Center for Governmental Studies, Northern Illinois University, DeKalb, Illinois.. This Handbook in its entirety was originally published by ICMA and has been modified by the Massachusetts Municipal Management Association for use in the Commonwealth of Massachusetts. s 0 Peter Hechenbleikner, Reading Town Manager Mary Pat Flynn, Falmouth Selectman Paul DeRensis, Sherborn Selectman (Moderator) January 21, 2012 MMA Annual Meeting & Trade Show " OW Hiring a CAO /CEO is the most important responsibility of the Board of Selectmen (or Council) Where does it start? MMA Annual Meeting 1 -21 -12 "From Ad to Offer. Hiring by Committee" 4 major steps to the process of filling a vacancy in the CAO /CEO Position (this assumes that the Community wants an "open" process) -interim CAO /CEO -Recruitment Process -Selection Process -Finalizing Arrangements MMA Annual Meeting 1 -21 -12 "From Ad to Offer. Hiring by Committee" Why is there a vacancy in the Position? This can have an effect on the process for hiring. -New Position -Termination -Resignation for Another Position -Retirement MMA Annual Meeting 1 -21 -12 "From Ad to Offer. Hiring by Committee" SF9 What do you do in the short term? Designating an interim CAO /CEO '*Internal (candidate for permanent position ?) -MMMA (Massachusetts Municipal Management Associatio w .massmanagers.org or contact the MMA at 890.882.1498 .Collins Center -Word of mouth MMA Annual Meeting 1 -21 -12 "From Ad to Offer. Hiring by Committee" How do you now fill the Permanent Position of CAO /CEO? The Board of Selectmen must discuss and vote to establish a recruitment process. HR Administrator and/or Assistant CAC /CEO are good resources MMA Annual Meeting 1 -21 -12 "From Ad to Offer. Hiring by Committee" What are the options for a process for a recruitment process? -Consultant bring finalists to Board -Consultant + screening committee -Screening committee -Board of Selectmen as screening committee (OML considerations) MMA Annual Meeting 1 -21 -12 "From Ad to Offer. Hiring by Committee" SFIa= Where can the Board of Selectmen get recruitment process help and guidance? Office and /or Assistant CAO /CEO A Member groups (MMMA and MSA) ;hboring CAO /CEO Recruitment Guidelines Handbook MMA Annual Meeting 1 -21 -12 "From Ad to Offer. Hiring by Committee" Other recruitment process considerations - Screening Committee make -up? - Community input? - Candidate profile? - Potential Charter Changes? MMA Annual Meeting 1 -21 -12 "From Ad to Offer. Hiring by Committee" Additional recruitment process considerations - Minimum qualifications -In -house candidate? - Require /desire MA experience? - Professional credentials? ICMA, ICMA Credentialed, MMMA MMA Annual Meeting 1 -21 -12 "From Ad to Offer. Hiring by Committee" �_F113 Still more recruitment process considerations - Relations with Applicants -Confidentiality -Keep applicants informed -Make salary/benefits parameters clear -Paying for applicant's expenses MMA Annual Meeting 1-21-12 'From Ad to Offer. Hiring by Committee' SCREEN ING /SELECT /ON Now that you have a pool of applicants, how do we select the right one? -Who will do screening? -Move process expeditiously -Maintain confidentiality -Evaluate resumes based on candidate profile MMA Annual Meeting 1 -21 -12 "From Ad to Offer. Hiring by Committee' SELECTION Screening Committee Interviewing -Confirm re reimbursement of expenses -Additional community info -Standardized questions /exercises -Advise candidates of process MMA Annual Meeting 1 -21 -12 "From Ad to Offer. Hiring by Committee" SELECTION Board of Selectmen interview -Removal of confidentiality —check in with candidates -interview in open session -Standardized questions /exercises MMA Annual Meeting 1- 21- 12 'From Ad to Offer. Hiring by Committee" SELECTION Board of Selectmen due diligence -Candidates meet with Dept. Heads? -Avoid Impulsive decision -Site visit -Background check MMA Annual Meeting 1 -21.12 "From Ad to Offer. Hiring by Committee' FINALIZING ARRANGEMENTS -Making an Offer -Negotiating Compensation, Benefits, Start Date -Contract MMA Annual Meeting 1 -21 -12 "From Ad to Offer. Hiring by Committee" ,� rl 3 5 FINALIZING ARRANGEMENTS Contract *Contents of the Contract -Who negotiates -Who prepares? MMMA Sample Agreement: http:liwww.rnassmanagers.org/homelpagesimunicip al-manager-employment-agreements MMA Annual Meeting 1 -21 -12 "From Ad to Offer. Hiring by Committee" Does it always work this smoothly? Lessons learned Questions? MMA Annual Meeting 1 -21 -12 "From Ad to Offer Hiring by Committee" SflK ICMA Code of Ethics I icma.org Page 2 of 3 ICMA Code of Ethics ,.� Outlined = r C.. _ Coe o,,� and orced by the cja ..a.. ah mrnd.., „ w l %IA, Adopted in 1924, the ICMA Code of Ethics defined the principles that today serve as the foundation for the local government management profession and set the standard for excellence. Leadership in a management structure committed to equity, transparency, integrity, stewardship of public resources, political neutrality, and respect for the rights and responsibility of elected officials and residents strengthens democratic local governance. ICMA members pledge to uphold these principles in their conduct and decisions in order to merit the trust of the public, elected officials, and staff they serve. As a condition of membership, ICMA members agree to submit to a peer -to -peer review under established enforcement procedures should there be an allegation of unethical conduct. ICMA's Code of Ethics, most recently amended by the membership in 1998 to reflect changes in the profession, includes Guidelines to assist members in applying the principles outlined in the Code. The Guidelines were adopted by the ICMA Executive Board in 1972 and most recently revised in July 2004. Individuals seeking advice on ethics issues or enforcement are encouraged to contact Martha Perego, ICMA's director of ethics at 202/962 -3668 or email :rri> :. I:, ;,: ^'zicr,,a, {;r;. =. Here is the full version of the RIN4A Cod,, c >( E'd%it s (with Guidelines). The mission of ICMA is to create excellence in local governance by developing and fostering professional local government management worldwide. To further this mission, certain principles, as enforced by the Rules of Procedure, shall govern the conduct of every member of ICMA, who shall: Tenet 1 Be dedicated to the concepts of effective and democratic local government by responsible elected officials and believe that professional general management is essential to the achievement of this objective. Tenet 2 Affirm the dignity and worth of the services rendered by government and maintain a constructive, creative, and practical attitude toward local government affairs and a deep sense of social responsibility as a trusted public servant Tenet 3 Be dedicated to the highest ideals of honor and integrity in all public and personal relationships in order that the member may merit the respect and confidence of the elected officials, of other officials and employees, and of the public. Tenet 4 Recognize that the chief function of local government at all times is to serve the best interests of all people. Tenet 5 Submit policy proposals to elected officials; provide them with facts and advice on matters of policy as a basis for making decisions and setting community goals; and uphold and implement local government policies adopted by elected officials. Tenet 6 Recognize that elected representatives of the people are entitled to the credit for the establishment of local government policies; responsibility for policy execution rests with the members. Tenet 7 Refrain from all political activities which undermine public confidence in professional administrators. Refrain from participation in the election of the members of the employing legislative body. Tenet 8 Make it a duty continually to improve the member's professional ability and to develop the competence of associates in the use of management techniques. Tenet 9 Keep the community informed on local government affairs; encourage communication between the citizens and all local government officers; emphasize friendly and courteous service to the public; and seek to improve the quality and image of public service. Tenet 10 http: / /icma.org /en/icma /ethics /code_of ethics 8/2/2012 ICMA Code of Ethics I icma.org Page 3 of 3 Resist any encroachment on professional responsibilities, believing the member should be free to carry out official policies without interference, and handle each problem without discrimination on the basis of principle and justice. Tenet 11 Handle all matters of personnel on the basis of merit so that fairness and impartiality govern a member's decisions, pertaining to appointments, pay adjustments, promotions, and discipline. Tenet 12 Seek no favor; believe that personal aggrandizement or profit secured by confidential information or by misuse of public time is dishonest. MEN J SF`s http: / /lcma.org /en/icma /ethics /code_of ethics 8/2/2012 Miami Beach or Park City? there's city manager openings across U.S. Page 1 of 1 Miami Beach or Park City? there's city manager openings across U.S. Jay Hamburger The Park Record The Park Record Posted: ParkRecord.com Wanted: a city, town or village manager. Apply to: any number of communities across the U.S. that are now seeking their next top staffer As Park City prepares to recruit someone to succeed City Manager Tom Bakaly, there are at least upward of 30 other places performing the same exercise, according to classified postings late in the week on the website of the International City /County Management Association The group is a Washington, D.C. -based not - for - profit focused on the management of local governments, and it maintains a job board focused on executive positions and other high -level municipal openings. It is likely not an exhaustive list of the chief executive openings in the nation since individual communities differ in their recruitment practices. Some of the postings in recent weeks include the city manager positions in Miami Beach, Fla., the Bay area community of Santa Clara, Calif., and Boulder City, Nev., sitting between Las Vegas and Lake Mead. The recruitments elsewhere will be well underway, and possibly completed or nearly finished, by the time Park City advertises the local opening. But the postings provide a snapshot of the market for municipal executives as the Park City search nears. Bakaly, the city manager since 2003, will leave the Marsac Building to become the city manager in Hermosa Beach, Calif. He starts there on Sept. 4. Diane Foster, the deputy city manager in Park City, will serve as the acting city manager until a permanent one is installed. She has said she will not be a candidate for the permanent position. Park City plans to hire a firm to assist with the recruitment. The mayor and Park City Council hope a person is selected by the end of 2012. The leader of a group that represents the interests of local communities in Utah said this week he expects the opening will receive widespread interest. Scott Harbertson, who is the mayor of Farmington and the president of the Utah League of Cities and Towns, said his city received more than 12o applications when it conducted a nationwide search for a city manager in 2011. "You're going to have a huge response, I believe," Harbertson said. He added City Hall could "easily" receive several hundred applications and the response will be "phenomenal." The job could be of interest to a younger municipal executive attempting to build a resume, he said. Harbertson said both Park City and Utah are desirable places, noting that the state is prospering and has a strong economic base. He also said the city manager post in Park City is a plum position. He said the ski industry and the annual Sundance Film Festival are some of the attractions of government work in the city. It would be an "honor and privilege to be employed there and be the key administrator there," he said. Perhaps 10 percent of the applications could come from inside the state, he said. Others will submit applications from across the U.S. if a nationwide recruitment is conducted, as is planned, Harbertson said. The recruitment for a successor has more intrigue than the one that was undertaken when Bakaly was hired in 2003. City Hall conducted a nationwide search at that time as well, but Bakaly was seen as the clear front - runner for the position after his unprecedented rise in the ranks to become Park City's first -ever assistant city manager. It is not clear whether there will be internal candidates with Foster saying she will not apply. ii http: / /cpf. cleanprint. net /cpf /cpf?action= print& type= filePrint &key= The - Park - Record &url =h... 8/6/2012 TO: Board of Selectmen From: Peter I. Hechenbleikner, Town Manager Date: Thursday, September 06, 2012 (revised) Re: Sale of Real Estate The Board of Selectmen has received appraisals for 4 parcels of land authorized by Town Meeting for sale. Three of the parcels are for the property at Pearl Street and Audubon Road. As you know, during the Selectmen's public session on this matter, two of the abutters expressed interest in acquiring a portion of the property to add to their lots. I have had ongoing discussions with them and they are interested in acquiring the lands as shown on the layout, and adding them to their property (the so called "assemblage" parcels). This still leaves a 17,000 square foot viable building lot for sale. The 0 parcel is the Lothrop Road parcel of land Cumulatively the appraised values are almost $500,000. Proceeds by statute are required to be deposited into the sale of real estate fund to be used for capital, debt service or unfunded pension liability. Procedurally, the Board of Selectmen needs to set a minimum bid price and conditions of sale for each of the parcels. I am recommending the following minimum bid price and conditions of sale for the properties in question. For the remaining 17,000 square foot parcel at Pearl Street and Audubon Road: (note — the authorization to sell this property failed at the Board of Selectmen meeting on 6 -19 -12 by a vote of 2 -2 -0, with one member of the Board of Selectmen absent.) ♦ Minimum Bid price - $200,000; ♦ Closing — 90 days, subject to extension by the Town of good cause; • Page 1 S_Q �- - - - LAAQLMQAQ'%_' - -M - - •- - For the remaining 17,000 square foot parcel at Pearl Street and Audubon Road: (note — the authorization to sell this property failed at the Board of Selectmen meeting on 6 -19 -12 by a vote of 2 -2 -0, with one member of the Board of Selectmen absent.) ♦ Minimum Bid price - $200,000; ♦ Closing — 90 days, subject to extension by the Town of good cause; • Page 1 S_Q ♦ Offered in "as is" condition; ♦ Use restricted to one single family home and appurtenant structures , with no further subdivision of the parcel; ♦ Use will exclude application of the parcel as a 40B development; ♦ Driveway access only from Audubon Road; ♦ Buyer pays all closing costs and real estate transfer tax, except Town's legal costs. / VAP 29 LOT 184 AYiH(ttJY c�T4ANPN05 I AP 3B LIT 183 PETER A� LEicY£SE \. �7r1! l I ( N Al 28 U:T i00 \ PA/RICIA A /UNDA M LOT T. Pfl RY FHACEt 3 5F MAP LOT h 3]IN &F. Va /F 28 T'86 \^ / AEFFEPEY TSPT f / \ / / MAP M1. Yx �P 56if'.' PARCEL ! ,.. fr I ARE.c 1I.BOOS •Z. - 'PVT�P,_, f AP 28 8 Ll Mtl' 1O2 iaeia F READING P£A.PI _ �! srREe� true S :PEI. T REA¢t .c1, 1 !� TOWN OF READDPG, MASSACHUSETTS DEPARTMENT OF PUBLIC 'ORKS PROPOSED ANR PLAN PEARL STREET scacE ; tv - su yr D< e• rxtPCYae: t, zol; EkifNEERlrv�i ]1V.�SIJN ,�r'At r T ;�aGE'R, DIFCCTOR D ✓. ✓. f­z J. ZaN90URa5. RE. Tl- C161 .c"R For the Lothrop Road 34,000 square foot parcel: ♦ Minimum Bid price - $250,000; ♦ Closing — 90 days, subject to extension by the Town of good cause; ♦ Offered in "as is" condition; ♦ Use restricted to one single family home and appurtenant structures, with subdivision of the parcel; ♦ Use will exclude application of the parcel as a 40B development; ♦ Buyer pays all closing costs and real estate transfer tax, except Town's legal costs. 2 no further 562, PURCHASE AND SALE AGREEMENT This Purchase and Sale Agreement (the "Agreement ") by and between the Town of Reading, with offices at 16 Lowell Road, Reading, Massachusetts 01867 (the "Town ") and Patricia A. Crowley, 12 Audubon Road, Reading, Massachusetts. 1. PARTIES AND MAILING ADDRESSES The Town of Reading, acting by and through its Board of Selectmen, hereinafter called the SELLER, agrees to SELL a portion of property to Patricia A. Crowley, hereinafter called the BUYER or PURCHASER, who agree to BUY, upon the terms hereinafter set forth, the following described premises: 2. DESCRIPTION A 3,720 foot square area of land located off Pearl Street and shown as Lot 3 on a plan prepared by the Bay State Surveying Associates, 100 Cummings Center, Beverly, MA 01915 entitled "Town of Reading, Massachusetts Department of Public Works, Plan of Land on Pearl Street and Audubon Road" Scale 1 "= 30 feet dated August 30, 2012. Said Lot 3 shall merge with Buyers' lot located at 10 Duck Road, Reading, and may not later be subdivided. 3. TITLE DEED; NO REPRESENTATIONS OR WARRANTIES. Buyer shall be responsible for obtaining and for all costs of title searches and certification. The Premises are to be conveyed by a quitclaim deed running to Purchaser, or to the nominee designated by Purchaser by written notice to the Town at least seven (7) days before the deed is to be delivered as herein provided. The Town makes NO REPRESENTATION OR WARRANTY by said deed or hereby or otherwise that the title conveyed shall be good, clear or marketable title thereto; or that the Premises may be used for any particular purpose; or that the Premises complies with any applicable laws, statutes, codes, regulations or other legal requirements; or that the Premises will be assessed for purposes of real estate taxes on the basis of the purchase price set forth herein; it being understood that Purchaser shall accept the Premises "AS IS, WHERE IS." However, the Purchaser shall only be required to purchase the Premises if the same has good, clear record and marketable title, subject only to matters of record which do not interfere with the Purchaser's proposed use of the Premises and the existing water S673 easement shown on the plan referenced above as "20' Water Area Easement 1,583 S.F. ". In the event Purchaser's title examination discloses title deficiencies in said parcel or any portion of the remainder of said land to be included in the conveyance the Town agrees to use reasonable efforts and due diligence, in cooperation with the Purchaser, to clear or perfect said defective titles in a timely manner. For purposes of this paragraph, "reasonable efforts and due diligence" shall not require the Town to spend more than $1,000.00, including reasonable attorneys' fees. The terms of this paragraph shall survive the delivery of the deed. 4. COSTS, PLANS Buyer shall pay all closing costs, except TOWN'S legal costs. Pursuant to Mass. Gen. Laws c. 64D, §1, no deed excise shall be paid because the TOWN is a party. The TOWN shall be responsible for the cost of preparing and recording of any plans. 5. PURCHASE PRICE The agreed purchase price for said premises is Seven Thousand and Four Hundred ($7,400.00) Dollars, which is to be paid at the time of delivery of the deed in cash, or by certified, cashier's, treasurer's or bank check(s) made payable to the Town of Reading. 6. TIME FOR PERFORMANCE; DELIVERY OF DEED Such deed is to be delivered sixty days after the execution of this Agreement, at o'clock p.m. on the day of , at the Southern Middlesex District Registry of Deeds, unless otherwise agreed upon in writing. It is agreed that time is of the essence of this agreement. 7. POSSESSION AND CONDITION OF PREMISES Full possession of said premises free of all tenants and occupants, except as herein provided, is to be delivered at the time of the delivery of the deed, said premises to be then (a) in the same condition as they now are, reasonable use and wear thereof excepted, and (b) not in violation of said building and 5G4 zoning laws. The BUYER shall be entitled personally to inspect said premises prior to the delivery of the deed in order to determine whether the condition thereof complies with the terms of this clause. 8. EXTENSION TO PERFECT TITLE OR MAKE PREMISES CONFORM If the SELLER shall be unable to make conveyance, or to deliver possession of the premises, all as herein stipulated, or if at the time of the delivery of the deed the premises do not conform with the provisions hereof, then any payments made under this agreement shall be forthwith refunded and all other obligations of the parties hereto shall cease and this agreement shall be void without recourse to the parties hereto, unless the SELLER elects to use reasonable efforts to remove any defects in title, or to deliver possession as provided herein, or to make the said premises conform to the provisions hereof, as the case may be, in which event the SELLER shall give written notice thereof to the BUYER at or before the time for performance hereunder, and thereupon the time for performance hereof shall be extended for a period of thirty (30) days. 9. FAILURE TO PERFECT TITLE OR MAKE PREMISES CONFORM, ETC. If at the expiration of the extended time the SELLER shall have failed so to remove any defects in title, deliver possession, or make the premises conform, as the case may be, all as herein agreed, then any payments made under this agreement shall be forthwith refunded and all other obligations of the parties hereto shall cease and this agreement shall be void without recourse to the parties hereto. 10. BUYER'S ELECTION TO ACCEPT TITLE The BUYER shall have the election, at either the original or any extended time for performance, to accept such title as the SELLER can deliver to the said premises in its then condition and to pay therefore the purchase price without deduction, in which case the SELLER shall convey such title. 'C'- 6,5" COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. On this day of September, 2012, before me, the undersigned notary public, personally appeared Stephen Goldy, Ben Tafoya, Richard W. Schubert, John Arena and James E. Bonazoli, as the members of the Board of Selectmen for the Town of Reading, proved to me through satisfactory evidence of identification, which was to be the persons whose names are signed on the preceding or attached document, and acknowledged to me that they signed it voluntarily for its stated purpose. Notary Public SGT BUYER Patricia A. C ow ey DATE: September 0- , 2012 THE COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. On this �5 day of undersigned notary public, Crowley proved to me identification, which is _ person whose name is signed to me that she signed it volt September, 2012, before me, the personally appeared Patricia A. through satisfactory evidence of M/53 CL/ J to be the on this document, and acknowledged intarily for its stated purpose. Nocp Pul oc JENNIFER YATES Notary Public W Commonw5;c'Iih of Massachusetts My Commission Expires March 1, 2013 5,&-? �G Z� G9L �2 G� i MAP 28 LOT 184 I N/F / ANTHONY 0. TZIANABOS , I `\ I MAP 28 LOT 164 ` \V ! N/F JEFFEREY TSAY MAP 28 LOT 183 N/F i PETER A. GENOVESE MAP 28 LOT 200 N/F PATRICIA A. CROWLEY IN c�� // / S /PQe dP // STREET LINE - OLD PEARL STR££T PARCEL— �--„ PAR�EL - - -ARQA 3,7004 S.F. IN c�� // / S /PQe dP // STREET LINE - OLD PEARL STR££T MAP 3 ` � / PARCEL 1 \ sT THEISS AREA 17,800f S.F. PORTION OF MAP 28 LOT 202 \ N/F \ TOWN OF READING \. PEARL STREET (40' PUOUC ROW - 1.944 AL 7£RA 170N) f.,/..f I-J l' .T TOWN OF READING, MASSACHUSETTS DEPARTMENT OF PUBLIC WORKS PROPOSED ANR PLAN PEARL STREET SCALE 1 IN = 50 FT BATE NOVEMBER 1, 2011 ENGINEERING DIVISION JEFFREY T. ZAG£R, DIRECTOR D.P. N. GEORGE J. ZAMBOURAS, P.E., TOWN ENGINEER \ J�O MAP 2N LOT 199 T ` h LINDA T. PERRY / / \ J� � / / MAP 34 LOT 2 N PAUL M. CORNIER // MAP 3 ` � / PARCEL 1 \ sT THEISS AREA 17,800f S.F. PORTION OF MAP 28 LOT 202 \ N/F \ TOWN OF READING \. PEARL STREET (40' PUOUC ROW - 1.944 AL 7£RA 170N) f.,/..f I-J l' .T TOWN OF READING, MASSACHUSETTS DEPARTMENT OF PUBLIC WORKS PROPOSED ANR PLAN PEARL STREET SCALE 1 IN = 50 FT BATE NOVEMBER 1, 2011 ENGINEERING DIVISION JEFFREY T. ZAG£R, DIRECTOR D.P. N. GEORGE J. ZAMBOURAS, P.E., TOWN ENGINEER Board of Selectmen Meeting August 7, 2012 For ease of archiving, the order that items appear in these minutes reflects the order in which the items appeared on the agenda for that meeting, and are not necessarily the order in which any item was taken up by the Board. Chairman Stephen Goldy, Vice Chairman Ben Tafoya, Secretary Richard Schubert, Selectmen John Arena and James Bonazoli, Town Manager Peter Hechenbleikner, Assistant Town Manager /Finance Director Bob LeLacheur, Office Manager Paula Schena, Mary Kate Kelly, Eric Johnson, Bill Brown, Thomas J. Ryan, Erin Calvo- Bacci, Barbara Stewart, Jamie Maughan, William Hecht, Robert Nordstrand, Bo Garrison, Robert Connor, Gina Snyder, Richard Svirsky, Mark Cardono, Everett and Ginny Blodgett, Ralph And Adele Blunt, Karen German, Manuel German. A motion by Tafova seconded by Schubert to go into Executive Session to consider the purchase, exchange, lease or value of real property on Causeway Road; Pearl and Audubon; and the MBTA Vine Street parking lot, and that the Chair declares that an open meeting may have a detrimental effect on the negotiating position of the body and to reconvene in Open Session at approximately 7:30 p.m. was approved on a roll call vote with all five members voting in the affirmative. The Board reconvened in Open Session at 7:46 p.m. Reports and Comments Selectmen's Liaison Reports and Comments - Stephen Goldy introduced Mary Kate Kelly and Eric Johnson who will be the Youth Liaisons to the Board. They are both Juniors and Co- Presidents of the Interact Club. A motion by Schubert seconded by Bonazoli to appoint Mary Kate Kelly and Eric Johnson as the Youth Liaisons to the Board of Selectmen with a term expiring June 30, 2012 was approved by a vote of 5 -0 -0. Richard Schubert noted he had office hour this evening and devoted it to speaking with the Youth Liaisons. Ben Tafoya noted that the Town is at the top of the waiting list for Library funding and we need to determine if we will come up with a match. This should be discussed with the Library Board. Stephen Goldy requested that the Town Manager search process be put on the September 11 agenda. Public Comment - Residents Bill Brown and Thomas Ryan both noted that nobody has the authority to lower the flag except for the President and Governor. %Q"` Board of Selectmen Minutes — August 7, 2012 — page 2 Town Manager's Report — The Town Manager gave the following report: Administrative matters ♦ In accordance with President Barack Obama's proclamation, Governor Deval L. Patrick has ordered that the United States flag and the Commonwealth flag be lowered to half -staff effective immediately until sunset on Friday, August 10, 2012 in honor of the victims of the violence perpetrated on August 5, 2012 in Oak Creek, WI. ♦ Volunteers still needed — one member each for the Bylaw Committee, Conservation Commission, Cultural Council,, Finance Committee, Trails Committee, West Street Historic District Commission, and Zoning Board of Appeals. ♦ The Town's home rule petition regarding the water and sewer easements between Belmont Street and Ivy Lane has been signed by the Governor. It does require the Town to come up with about one half acre of land to transfer to the Conservation Commission to compensate to the impact of the utility easements. ♦ We have had a number of community surveys on the web site, and most will be closed to further participation the end of this week (the Sturges Park survey will be open until August 14). ♦ Old South Church is conducting a community wide fundraising campaign to repair and restore the steeple and bell tower. While this is on church property, it is really a community asset, and the Town would be worse off if the steeple and bell were no there. For more information and to make a donation, go to www.readinasteeple.orQ. ♦ Legislator's support of the Town's position on the Route 128/I -93 interchange improvements. ♦ Suit filed against ZBA for their decision on the Home Depot case. ♦ Board, Committee, Commission training: Thursday - August 16th 5:30 PM to 7:30 PM - Police Community Room Saturday - August 25th 9:30 AM to 11:30 AM - Police Community Room Wednesday - August 29th 7:30 PM to 9:30 PM - Police Community Room Monday - September 10th 7:00 PM to 9:00 PM - Police Community Room Tuesday - September 18th 3:00 PM to 5:00 PM - Board of Selectmen's Room Monday - September 24th 10:00 AM to 12:00 PM - Board of Selectmen's Room Community Services ♦ Farmers Market - now open at the depot on Tuesday afternoon/evening. ♦ Retail Visioning Workshop - scheduled for September 12, from 8:00 to 10:30 AM to offer assistance to existing businesses. • Retail Consultant Christine Moynihan has been hired to provide the service for free through a State grant awarded from the Mass. Downtown Initiative (MDI) program. • The workshop is open to all Reading businesses and will focus on how to apply "Best Practices" in the areas of marketing (including using on -line tools), storefront /signage /window design, store layout and others. • Applications for Downtown Businesses to participate in one -on -one free consultations will be distributed at this meeting and will be due shortly thereafter. 60_111 Board of Selectmen Minutes — August 7, 2012 — page 3 ♦ Vacant Properties — Working with a list of about a dozen properties to upgrade and conform to recently adopted general by -law establishing minimum maintenance standards. ♦ South Main Street Signalized Pedestrian Crossing — CPDC is working to identify a location in collaboration with Engineering and Public Safety. ♦ MBTA Vine Street Parking Lot — Great news! We have received a license agreement from Transit Realty Associates for Reading to use the MBTA Vine Street Parking Lot (currently underutilized) and to also permit the Town to undertake needed maintenance of trees on MBTA property. Terms will need further negotiations, so a start date is unknown. Finnnra ♦ Library funding — draft letter for Board of Selectmen to consider regarding increasing $ to be released under the bond cap. Public Safety ♦ Licensing of Parking Garages — Summit Terrace — August 21. Public Works ♦ Water leak detection program complete — saving almost 11 million gallons of water a year. Street Paving — next projects: • Main Street (Washington Street to the Railroad Tracks) • Garrett Road • Boswell Road • Irving Street • West Street (thin overlay over water trench; Arcadia to Woburn Street). Curbing /Sidewalk ♦ Haven Street — starts in 2 weeks (Contractor experiencing materials delay). ♦ 8 additional tree wells in downtown will be treated with the poured in place rubberized matting, similar to what was done as samples on the 2 tree wells at Woburn and Lowell Streets. The work will be done tomorrow. This product keeps weeds in control, and is completely porous and lets unlimited amounts of water into the root systems. Eventually (funding permitting) we would like to do this for all of the downtown trees. ♦ Mineral Street — RMLD getting access rights addressed Utilities ♦ Haverhill Street water main replacement completed; water services being completed between Wakefield & Charles Streets. ♦ Howard Street water main — Summer Street to West Street. Dates September 6, 2012 — State Primary Election September 9th — Reading Fall Street Faire 6a...3, Board of Selectmen Minutes — August 7, 2012 — paw_ e_4 Assistant Town Manager Bob LeLacheur noted that Town Hall will be open on Friday, August 17th for election registration. Proclamations /Certificates of Appreciation Certificates of Recognition — Eagle Scouts — A motion by Bonazoli seconded by Schubert that the Board of Selectmen approve the Certificate of Recognition for Eagle Scout Thomas Andrew Bishop was approved by a vote of 5 -0 -0. A motion by Bonazoli seconded by Schubert that the Board of Selectmen approve the Certificate of Recognition for Eagle Scout Kyle James Krupa was approved by a vntP „f G_n -n A motion by Bonazoli seconded by Schubert that the Board of Selectmen approve the Certificate of Recognition for Eagle Scout Zachary Robert Whelan was approved by a vote of 5 -0 -0. Discussion /Action Items Close Warrant for State Primary on 9 -6 — A motion by Bonazoli seconded by Schubert to close the Warrant for the State Primary on September 6, 2012 was approved by a vote of 5 -0 -0. Follow Up on Green and Ash Streets Requests from Residents — The Town Manager noted that neighbors made requests at a previous meeting. The PTTTF recommends keeping all parking regulations the same and they do not recommend snow removal because it is too costly. The PTTTF does recommend making Green Street one way towards the Depot; improve signage and continue enforcements. They also recommend an all way stop at the intersection of Ash and Green Streets and continue parking enforcement. They recommend not painting the curbing but will install additional signage. There is no location for a convex mirror so we are asking the State for full heavy vehicle exclusion on Gould Street. This will be advertised for a hearing on August 21, 2012. John Arena asked if the Town uses painting on roads and the Town Manager indicated we do in some areas, but there has to be a sign to enforce it. Review Conservation Regulations — Conservation Commission members Jamie Maughan, Bill Hecht, Barbara Stewart, Pat Boyd, and Will Finch were present. Jamie Maughan noted that their mission was to simplify the regulations and there have been four additional changes since May. The definitions refer to the state for common definitions. There is limited jurisdiction outside the buffer zone; exemption from filing; and they revised the requirement for soil preparation. The filing fees have been modified and made flat fees for homeowners with the developers paying more. Jamie Maughan noted that Section 3 was reduced 50 %; Section 4 was reduced 13 %; Section 5 had a 40% reduction and Section 6 was reduced 93 %. He noted that they will Board of Selectmen Minutes — August 7, 2012 — page 5 clean it up and send it to Town Counsel for review. Then they will do some outreach and hold a hearing to adopt the changes. John Arena noted this has been a 17 — 18 month effort which he has been following for some time. There have been some vital changes, but he still can't tell what is necessary. He noted there were some additions regarding maintenance and Jamie Maughan noted that if a homeowner is just doing landscaping then they don't have to do anything. John Arena asked about the fee increases and Jamie Maughan noted that the previous version had a flat fee plus additional fees. Ben Tafoya noted that the issue in the past was how the regulations were implemented. He indicated he would like to hear if this simplifies staff enforcement and if it is easier for the Commission's staff and proponents. Bill Hecht indicated that the applicants feel more supportive with the new regulations. Stephen Goldy asked if we are adding 40 pages to the 200 state regulations and Jamie Maughan indicated that our 40 pages simplify the process. John Arena indicated he would like to see where our regulations reach more than the state regulations. Proposed Amendments to Demolition Delay Bylaw — The Town Manager introduced the working group consisting of John Arena, Richard Schubert, Phil Pacino, Elaine Webb, Erin Calvo - Bacci, Virginia Adams, and Sharlene Reynolds Santo. The Town Manager noted that they mapped the current process; reviewed an alternate process; developed a process for property owner to appeal being on the list; and created a process for appeal from demolition delay. Ben Tafoya asked at what point does a person apply for a demolition permit and the Town Manager indicated when the building is being torn down or if a deck is being torn down to build a new one. The Town Manager reviewed the process for expanding the list which includes notifying the owner of each structure by certified mail at least 30 days before the hearing. Section 7.2.3.2 develops a process for an owner to appeal the addition of a structure to the list of historic structures. The Town Manager noted that Virginia Adams sent comments to him this afternoon, but he hasn't had time to review them yet. Richard Schubert handed out recommendations to get this on the Warrant for the Fall Town Meeting. He noted the purpose is not to permanently prevent demolition and it would be good to save some pieces of the building when possible. Board of Selectmen Minutes — August 7, 2012 — page 6 Ben Tafoya asked why the appeal is to the Board of Selectmen instead of the Zoning Board of Appeals in Section 7.2.6.4. James Bonazoli asked if the ZBA handles matters of hardship and the Town Manager indicated they do, so James Bonazoli suggested changing the appeal from the Board of Selectmen to the Zoning Board of Appeals. Stephen Goldy asked what the reason is behind the first appeal. Richard Schubert indicated it gives the property owner notice and gives them a chance not to have their structure on the list. The Town Manager noted the Historical Commission will be meeting and he asked them to get their comments to him as soon as possible. Virginia Adams noted that the Historical Commission will be opposed to the appeal. She noted that the delay period expires after six months and they cannot support an appeal situation. Approve Brande Court Parking Lot and Haven Street Frontage — Oak Tree — The Town Manager noted that the major change in plan is in the back lot. There are mature trees along the northerly property line so the layout has been reconfigured. A motion by Schubert seconded by Bonazoli to approve the plans as presented was approved by a vote of 5 -0 -0. Karen German of 12 — 14 Linden Street noted that in the corner of the lot there is a drain to protect flooding from 10 Linden Street and it hasn't been cleaned out in years. The snow plow went through the berm and it is piled up on the drain. Her property fills up with water. Ms. German also noted that the owner of 10 Linden Street has a problem with the Town fence not being maintained. He would like a new chain link fence. Approval of Minutes A motion by Tafoya seconded by Bonazoli to approve the minutes of July 10, 2012 was approved by a vote of 5 -0 -0. A motion by Tafoya seconded by Bonazoli to adjourn the meeting at 10:50 p.m. was approved by a vote of 5 -0 -0. Respectfully submitted, Secretary pAl / 76'&'- mwl _ __., A 639.INCOR4��� ■v, � �( THE COMMONWEALTH F MASSACHUSETTS O Number: 2012 -5 1 TOWN OF READING( This is to certify that DERMOT BOLGER, 55 SPARHAWK ST., AMESBURY , MA IS HEREBY GRANTED A SPECIAL ONE -DAY LICENSE TO SERVE BEER AND WINE IN THE 20 FT. X 40 FT. EVENT AREA BORDERED BY ASH, MAIN AND HAVEN STREET I I TO BE HELD ON SEPTEMBER 9, 2012 BETWEEN THE HOURS OF 12 NOON and 5:00 PM. Under Chapter 138, Section 14, of the Liquor Control Act. G( Holders of one day licenses shall provide a bartender and /or servers who are trained and I authorized to make decisions regarding continued service of alcoholic beverages to attendees. There shall be no self service of any alcoholic beverage at any event approved as a one day license. G This permission is granted in conformity with the Statutes and Ordinances relating thereto r and expires at 5:00 p.m. on September 9, 2012, unless suspended or revoked subject to the following conditions: 1. All beer and wine will be stored in the event area only 2. No beverages will be removed from the event area 3. Barriers surrounding the entire perimeter of the event space are subject to approval by the Chief of Police 4. There will be only one exit /entrance to the event area for patrons. This entrance /exit point will be staff by a host /manager at all times. 5. A police detail will be required starting V7. hour prior to th , opening and remaining at least 1/2 hour after closing or until area is safely closed. E C G Date Issued: September 4, 2012 sue' E 76'&'- &%c (�us pest 20 Crosby Road 2012 IT-, 30 RM 2` 01 Reading, MA 01867 mariebferrari @verizon.net Bob LeLacheur, Finance Director Laura Gemme, Town Clerk Town Hall Reading, MA 01867 Dear Bob and Laura, I regret that I must notify you that I will be unable to complete my term on the Reading Finance Committee due to unforeseen personal circumstances. Please let my fellow committee members know that it has been a pleasure working with them' and that my level of respect for the work they do is immeasurable. I look forward to hearing their recommendations to Town Meeting regarding financial issues. The Town of Reading is fortunate to have such interested and deeply committed members of this committee. Sincerely, Marie Ferrari GTOq, }' h TOWN OF WILMINGTON 121 GLEN ROAD WILMINGTON, MA O 1887 OFFICE OF THE TOWN MANAGER (978) 658 -3311 Coleman Nee, Secretary Department of Veterans' Services 7th Floor 600 Washington Street Boston, MA 02111 Dear Mr. Nee: t,(C 13 a5 2012 Al � 27 a 10,: 50 August 24, 2012 FAX (978) 658 -3334 TTY (978) 694 -1417 Louis Cimaglia has provided me with a copy of your letter dated August 20, 2012 to Reading Town Manager Peter Hechenbleikner relative to the establishment of a veterans' services district in the Town of Reading. I was surprised to read the comments that you attributed to Mr. Cimaglia, who advised me that he did not advise the Department of Veterans' Services that the Town of Wilmington was not participating in a veterans' services district with the Town of Reading. Although Mr. Cimaglia serves the Town of Wilmington as a full time Veterans' Agent, he has informed me on numerous occasions of his collaboration with Veterans' Agent Driscoll of Reading on matters affecting Reading veterans. Mr. Driscoll has also indicated his availability to assist the Town of Wilmington when and if necessary, and according to Mr. Cimagiia, has provided such assistance in the past. Your letter also states that, "Mr. Cimaglia further advises that the Town of Wilmington has no desire or intent to operate a veterans' services district with the Town of Reading or with any other municipality." Mr. Cimaglia denies making any such statement. In fact, Mr. Cimaglia has no authority, either as an individual member of the Board of Selectmen or as the Town's Veterans' Agent, to speak for the Town of Wilmington in that regard. cl -6 ( Mr. Coleman Nee -2- August 24, 2012 The purpose of this letter is not to interfere with any determination reached relative to the establishment of a veterans' services district in the Town of Reading. Rather, it is to set the record straight relative to the comments attributed to Mr. Cimaglia particularly given the extensive distribution of your correspondence. Further, I respectfully request that in the future, your office rely on the Town Manager's office when you require official statements of policy and or administrative directives of the Town of Wilmington. Thank you. Sincerely, Michael A. Caira' Town Manager MAC/bid cc: Peter I. Hechenbleikner, Town Manager, Town of Reading Louis Cimaglia, Veterans' Agent Martha Coakley, Attorney General JudyAnn Bigby, Secretary, MA Executive Office of Health and Human Services Katherine M. Clark, Senator Bradley H. Jones, Representative James J. Dwyer, Representative Board of Selectmen, Town of Reading Frank Driscoll, Veterans' Agent, Town of Reading qe) 2 S&A4a R. ?P&4&, ezw ("ICLK Tel 781-942-9790 33 HIGH STREET Fax 781-942-9743 READING, MA 0 1867-313 8 srw.cpa d verizon.net ti Z(,(�, t' 1-.) C=3 ­0 r-j C=) ILn C) q c k Stephen R. Wladyka 192 Washington Street Reading, MA 01867 July 18, 2012 Peter Hechenbleikner Town Manager Town Hall, 16 Lowell Street Reading, MA 01867 RE: Re- pavement of Washington Street - Response Dear Mr. Hechenbleikner: I am in receipt of your response to my letter and just have to say a very loud and clear "Thank You!" I truly appreciate your timely response and am so very glad and grateful that I live in a community (over 32 years now!) where an individual's voice can be heard and responded to by Town leaders. And, needless to say, I look forward to the raising of the catch basins later this summer/ early fall. Sincerely, Stephen R. Wladyka 2 �j'G /-/G 8a S =e �)� ��� r -'Al OFFICE O THE _ Union Cr:aec� .iz,ad'Mg A�zz�saclzzxaeei:� ii�4fir jwnC4 W Cormier 1'Tne- nq 0�dy: 911 All Other t�'. 16; 781-944-1,212 Fizz 781-944-2893 t.:,l;,iat`c,'x"ufc<-a� T -` z�il; TC;cr� a Fez °[wc;�.r� �t3iaxn.zna.zz:: PRESS RELEASE On September 2, 2012, Reading Police responded to a report of a loud house party, possibly with underage drinking. Over forty youths were present with no parental supervision. After conducting the investigation, thirty -seven youths are being charged with "Minors in Possession of Alcohol" (MGL c.138 -34C). In addition, one youth is being charged with "Furnishing Alcohol to Minors" (MGL c.138 -34). An assessment of national best practices in policing and several recent incidents related to underage drinking have prompted a review of our current police protocol. Therefore, the Reading Police has implemented a Zero Tolerance Policy regarding these types of cases. ANYONE under the age of 21 that is caught in possession of any amount of alcohol shall be charged with the crime of Minor in Possession. Possession also includes Constructive Possession. Constructive Possession means that minors maybe charged with alcohol possession even if they are not physically holding the substance. ANYONE who furnishes alcohol to anyone under 21 years of age shall be charged. "Furnish" shall mean to knowingly or intentionally supply, give, provide to, or allow a person under 21 years of age to possess alcoholic beverages on premises or property owned or controlled by the person charged. The law clearly applies to minors who host alcohol parties while their parents are away, since they are in control of the property when their friends arrive. This policy is just one of many initiatives that local police have taken on to reduce substance abuse in town. These initiatives spearheaded by Chief James W. Cormier have included enhanced training, increased documentation, specialized patrols, alcohol compliance operations, and drug enforcement. The Reading Police take issues involving substance use and abuse seriously. Additionally, Reading Police work in close collaboration with the Reading Public Schools and the Middlesex District Attorney's Office. Per the mutual memorandum of understanding, the School Resource Officer communicates with School Administrators on cases involving students. The Reading Coalition Against Substance Abuse (RCASA) also coordinates a number of prevention initiatives to reduce substance abuse. If you are interested in learning more about preventing underage drinking and other substance abuse issues, please visit the RCASA Edline page at http:' /www.edline. net' Vages /ReadingPublieSchools /C;on munityrRCASA Parents of minors should take this opportunity to educate their children regarding this issue. q-(f-