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Home My WebLink About2012-01-09 Board of Library Trustees MinutesMinutes of the Board of Library Trustees Meeting Monday, January 9, 2012 Attending: David Hutchinson, Chair; Vicki Yablonsky; Cherie Dubois; Karyn Storti; Dick Curtis; Paula Perry, Finance Committee Liaison; Ruth Urell, Director Observers: Andrew Grimes; Brenda Wettergreen Meeting called to order 7:03 pm Minutes of the November 15, 2011 and November 28, 2011 meetings approved unanimously (Yablonsky /Dubois) Financial Report • Detail library materials budget • State Aid and Donations accounts reviewed • Review of Self -Check In system planning Foundation • Meeting scheduled for Thursday, January 12th. • Positive overview of Annual Solicitation Friends • Ten houses have agreed to participate. Five homes were visited by Cherrie and Vicki, and all are different and it is anticipated that it will be a very good House Tour this year • Sponsorships are in good shape with many former and new sponsors • House Tour is the ls` Sunday in May (5/6/2012) 1 -5pm; $20 Friends members; $25 Public Building Program • Status of Municipalities wait list of awards discussed • Discussion: the MBLC indicates it will vote to readjust the wait listed libraries within the year • Approximately $1.2million has not been allocated due to one community not receiving local approval • The Trustees discussed sending a letter to follow up with the MBLC on the status of the wait listed libraries considering Reading Library's position on the list • Chairman of Trustees reported that he invited local residents and Town Meeting members Andrew Grimes and Matt Wilson to assist Board of Trustees with building program promotion, planning and timeline due to their familiarity with local budgets, Town Meeting, and public process. • Andrew Grimes (attending meeting) reported on the Town schedule to vote pending clarity on state money, other debt exclusion projects, and the flexibility to meet the six month period following the award to approve matching funding • Discussion of Building Tours, number of attendees and schedule of future tows • Chairman suggested posting a virtual building tour on the library website Statistical Report • Review of statistics • Increased circulation data continues to indicate steady growth Budget Report • Review expenditures and Technology budget • Discuss Step 12 salary issue • No COLA increase for FY 13 • Board of Selectmen meeting January 24, 2012 in the Community Room at the Police Station. Budget issues will be on the agenda. Trustees will be posted Library Trust Funds • Ruth reported on Library Trust Funds income and expenditures • Review of specific fund limitations on spending; restrictions and available use of funds Plan of Service / Action Plan FY2013 • Presented to the Trustees for review and endorsement • Move to accept the FY2013 Action Plan as presented (Dubois /Storti). Accepted unanimously Trustee Items • Matter of vacancy on the Library Board of Trustees: Jeff Doucette submitted his resignation on December 16, 2011; the official announcement was delayed due to meeting schedules • The Town election is March 6, 2012. Due to the short time until the election, the Selectmen decided there will be no appointment of a temporary replacement Trustee for the vacancy, and replacement Trustees will be voted on at the election • Andrew Grimes has expressed interest in filling the vacancy and running to fill the position for a subsequent three years • A second candidate has drawn papers to run for the position that will be vacated when Karyn Storti's term ends in 2012. • Karyn Storti reviewed the library bylaws re: intent to appoint a temporary Trustee in a timely manner • Karyn Storti commented re: a special volunteer and her coach who have worked at the library on Monday nights for eight years, and have moved out of town. Agreement to recognize their contribution with of a letter of thanks and commendation; and a book plate to recognize their wonderful contributions • Dick Curtis inquired who should respond to the Town Clerk's form/survey of the Board of Trustees. Ruth has responded to the Town Clerk where appropriate Director's Report An Intern from the Simmons Graduate School for Library Science, Kari Oanes, will start later in January and will work 120 hours during spring semester. Library staff will mentor Kari and provide this future librarian with exposure to the extensive experience of the Reading Library staff as part of her graduate studies. More similar opportunities to participate in training student librarians are anticipated Adjourn The motion to adjourn was made 8:43pm (Storti/Curtis) Next meeting: Monday, February 13th, Conference Room, Reading Public Library Res(p�e�ctfully submitted, Alli son an Acting Recording Secretary Senior Library Associate