HomeMy WebLinkAbout2011-10-17 Board of Library Trustees MinutesMINUTES RECEIVED
jpWN CLERK
Board of Library Trustees McING. MASS-
Monday, October 17, 2011
1011 NOV 23 P 3: 29
Present:
Richard Curtis, Vice Chair; Karyn Storti; Vicki Yablonsky; Ruth Urell, Director; Kathryn Melesciuc,
Recording Secretary.
Absent:
David Hutchinson, Jeffrey Doucette.
Meeting called to order: 7:06 p.m.
September 19, 2011 Minutes approved unanimously. (K. Storti/C. Dubois)
Financial Report (R. Urell)
• The budget for contracts and equipment maintenance ($3500) is almost completely expended. We
are covering a lot more for software and online services — Library Insight museum pass software,
patron's reservations, etc. using more contractual programs. About $1,000 was spent on printer
repair service charges. Printers and copiers are getting older — service and replacement parts costs
— we are looking into the better quality printer /copier and leasing vs. purchase of a printer /copier.
• Supplies Budget reduced this year — library patron cards were purchased which takes up quite a bit
of the budget. We purchase patron cards and patron key cards in alternating years to keep
expenses regulated.
■ LSTA Green Grant will be 100% expended to the penny.
Trustee Liaison's Reports
Foundation (R. Curtis)
Donor appreciation event on Friday evening, October 14 went very well. The setup was good and the
guest speaker, Dr. William Fowler was special — delightful.
Friends (C. Dubois)
House tour moving along — Friends newsletter mailed out to homes. The upcoming Holiday Wine Tasting event at
the Wine Shop to be held on Thursday, November 11.
Building Program Discussion
• R. Urell and architects' meeting with M.B.L.C. consultants regarding wait list scheduled for
January 11, 2012;
• R. Urell has call into the M.B.L.C. on the reimbursement process — If state money is not freed up
in one year timeline, would the Building Program be able to move forward and get reimbursed
from state?
• V. Yablonsky stated the Community Library Information Committee (CLIC) chair should be
named as soon as possible.
Director's Report
• The first Citizen's Library Walkthrough is scheduled for Saturday, November 5, 2011 at 10:30
a.m. to tour the building and to get input and answer questions. R. Urell, a librarian and a trustee
will present the sessions. Trustee V. Yablonsky will be present for the November session, Trustee
R. Curtis will be present for the December 5, 2011 session and Trustee C. Dubois will be present
for the January 7, 2012 session. February 4 and March 15, 2012 to be determined;
• Library Legislative Breakfast to be held this Friday, October 21 from 8 — 9 am. Senator
Katharine Clark is the featured speaker. Eight legislators have committed to attend, Peter
Hechenbleikner will have opening remarks and greet the legislators;
• The transition to Evergreen's Integrated Library System (ILS) which was scheduled for January,
2012 has been moved back to the Spring;
• R. Urell filed state aid application and will be filing the Municipal Appropriation Requirement
(M.A.R.) waiver application which is due in November.
Statistics:
No report.
Trustee Items:
Old Business
• C. Dubois will forward a committee member name for CLIC to D. Hutchinson;
■ R. Curtis spoke with R. Graham and will forward a committee member name for CLIC to D.
Hutchinson.
New Business — Action Items:
R. Curtis get in touch with D. Hutchinson to get CLIC off and running;
If the trustees need to meet within two weeks to finalize CLIC, trustees will set a date to post a
meeting.
Reminder that due to Town Meeting, the next Trustees meeting will be held on Tuesday, November 15,
2011.
Adjourn
The motion to adjourn was made 8:17 p.m. (V. Yablonsky/K. Storti)
Respectfully submitted,
Kathryn Melesciuc,
Administrative Assistant,
Reading Public Library