HomeMy WebLinkAbout1983-02-14 Board of Public Works Minutes�
Board of Public Works Meetinq of February 14, 1983 Page 1
A meeting of the Board of Public Works convened in Room 16,
� Municipal Building at 7: 30 P.M. Present were Chairman Wood, Board Members
Barker, Polychrones and Griffin and Superintendent E. Roger Louanis.
It was moved, seconded and voted 4: 0 to place the Article for D
Street Easterly on the Warrant for Town Meeting.
It was moved, seconded and voted 4:0 that the Executive Session
meeting minutes of January 24, 1983 be accepted as written and that they
not remain in private privy.
It was moved, seconded and voted 4: 0 to accept the minutes of the
Board of Public Works meeting of January 27, 1983 as corrected.
There were three residents of Pearl Street present at the meeting
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and they expressed their concerns to the Board regarding the minutes of
January 27, 1983.
Mr. Chalk of 359 Pearl Street stated his recollection of the
Hearing was that the road would be reconstructed to a maximum of 6 inches.
Superintendent Louanis stated his recollection is that Pearl
� Street would be a 20 foot way except for the portion from Linnea Lane to
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Forest Glen Road.
Mr. Arthur Vars of 414 Pearl Street stated he recollected that
Mr. Fallon made that statement.
Superintendent Louanis replied the intent of the proposal is a 20
foot travelled way.
Chairman Wood stated when the Citizens Committee is formed and we
have more definite Engineering plans, we can give you more accurate
information.
Mr. Barker stated that he and Mr. Vars have had several
conversations and Mr. Barker informed the Board that the residents of
Pearl Street are qoing to petition the Town to declare Pearl Street a
"scenic way".
Board of Public Works Meeting of February 14, 1983 Page 2
� Mr. Griffin stated the final clarifying statement as he recalls,
was that items of specific concern would be handled at future
~~� negotiations.
Mr. Vars stated it is an 18 foot width in front of his house and
the reason we are expressing concern tonight is that some things seem to
have been left out of the report.
It was moved, seconded and voted 4:0 to accept the Executive
Session minutes of January 31, 1983 as written and that they not remain in
private privy.
It was moved, seconded and voted 4:0 to accept the minutes of the
Board of Public Works meeting of January 31, 1983 as corrected.
The Board met with Mr. Edmund S. DiIorio of Camp Dresser & McKee
at 8: 00 P.M. to discuss the progress at the Water Treatment Plant and the
| status of Punch List #2 dated February 3, 1983.
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Mr. DiIorio stated the Pulsating Dampener is still leaking, and
in the Ferric Chloride System there are two leaks that R.H. White is going
to take care of tomorrow. He also stated that Punch List #2 is an updated
list of Punch List #1.
Regarding the Lime System, Mr. DiIorio stated as far as CDM is
concerned, the system is working very well. When we compiled this list,
the lime system was satisfactory to us.
Mrs. Wood stated the problem now is that the lime is not getting
to the pumps.
Mr. DiIorio stated this has been resolved.
Mr. Barker inquired about the pebbled lime.
� Mr. DiIorio stated we have ordered a sample of this lime. As
�K soon as we do a test run at that time, we will recommend to the Town that
vou order this type of lime
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Board of Public Works Meetina of February 14, 1983 Page 3
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Mr. Barker stated he wants some information on the lime system.
He wants to know what kind of test we can run. What will it cost to get
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rid of the lime we have on-site now, and when will we have that
information.
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Mr. DiIorio stated I can not give you a precise date. The lime
system you have is working fine. We feel comfortable you can use the
supply of lime you have on-site now.
Superintendent Louanis stated there were minor problems with the
lime system over the past month. For a six or seven day period we were
able to use the lime we have with no problems. I feel the operators are
beainnina to feel more confident with the whole operation. It is not
impossible to unload the silo. but it will be costly.
Mr. Barker asked how will we run a sample test from point of
entrance to finished product.
Mr. DiIorio replied he really couldn't answer that question. its
far as he knows, the pebbled lime is not a new product and has been used
at other treatment plants.
Mrs. Wood asked if there is any way to introduce the pebbled lime
in the silo as it is now.
Mr. DiIorio replied no.
Mr. Barker stated I do not disbelieve you, however, I do not want
an artificial test run. and I don't want a different problem created.
Mr. DiIorio stated when we get to that point, perhaps we could
have the lime expert come out and talk with you.
Mr. Griffin asked if the pH factor was at any timeerratic when
this was in operation. The Chemist was very concerned with the
irreaularity.
Superintendent Louanis stated the pH is now level.
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Board of Public Works meeting of February 14, 1983 Page 4
Mr. Griffin asked if both leaks that will require plant shut-down
will be performed simultaneously with the shut-down.
F Mr. DiIorio replied I hope so, but that will have to be
coordinated with John Louanis.
Mrs. Wood asked when can we expect the leaks in the Sodium
Chlorite and Ferric Chloride systems to be repaired permanently.
Mr. DiIorio replied R.H. White's man will be at the Plant all
week to take care of these leaks.
The Board and Mr. DiIorio then went through the Punch List item
by item. and Mr. DiIorio gave the Board completion dates for each item
(See attached Punch List).
The Board then reviewed the Memorandum from Alan Swan dated
February 14, 1983.
Mr. DiIorio stated it is CDM's opinion that the accident was
caused by a defect in the hose. He has talked with R.H. White and they
are going to have to come up with a way of fastening the pipe so it won't
vibrate. The emergency alarm did go off and the emergency shower was
used. Mr. DiIorio stated most of the items in Alan's memo have been met.
The Board next discussed the letter of January 11, 1983 from CDM
to R.H. White stating that the construction of the project is 99%
complete.
Mrs. Wood stated she has a problem with the first sentence in
that the one year guaranty period will commence on January 15.
Mr. Dilorio stated at the time he wrote the letter the systems
were on-line, in accordance with the Law, this letter was written at that
time. He stated he thinks he will have to correct the warranty portion of
certain items that are not now working. When we write the Certificate of
f Completion we will have to revise the guaranty periods on the lime system.
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Board of Public Works Meeting of February 14, 1983 Page S
i Mr. Barker stated we said this a while ago. He stated he didn't
think CDM should be quite so hasty to get a letter into print. This
member of the Board is not satisfied with the project being substantially
complete, with all the problems on-site now.
Mr. DiIorio stated Mr. Koopman initiated this letter for a long
time. He had been trying since the end of November to get this letter
written.
Mr. Barker stated we warned you we would be watching you closely.
Mr. Griffin asked if the letter, in effect, releases R.H. White.
Mr. DiIorio replied yes, we certify when we submit payments to
you that the work is done. We have enough money to cover the repair of
those items on the Punch List.
Mrs. Wood asked what effect this letter has on the guaranties of
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/ the different pieces of epuipment.
Mr. DiIorio stated the guarantees could be rewritten when the
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/ Certificate of Completion is written.
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Mrs. Wood stated she Just wants a plant that works all the time
and that has guarantees or warranties from the time the systems are all
workinq acceptably.
Mr. Barker stated this letter bothers me. I am wondering if a
letter from the Board to CDM indicating our concerns with the guaranty
periods should be written to CDM. Mr. Barker wants the minutes of this
meetinq to reflect that the Board is not happy with the timing of that
letter.
Mr. Griffin stated it is extremely difficult to start playing
quantity vs. quality at the ranqe of l - 2%. One could easily be
iustified in saying it is 99% complete.
| Mrs. Wood stated why don't we consider the possibility of a
letter at some other time.
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Board of Public Works Meeting of February 14, 1983 Page 6
' The meeting with Mr. DiIorio concluded at 9: 30 P.M. and Chairman
� Wood thanked him for coming.
�~~ The Board next met with Ted Cohen, Town Counsel, to discuss
"substantial completion" regarding the Water Treatment Plant.
Mr. Cohen stated he is aware of the letter sent to R.H. White
from CDM. It is generally a contractual term defining completion date.
There is inevitably a Punch List of things that remain to be done and you
try to make sure the retainage you have on the job would cover the
completion of any items not taken care of. CDM and Superintendent Louanis
both think the Town has substantial funds to take care of this situation.
Generally, when the Engineer determines substantial completion
has been reached, that is a determination that is generally made after
consulting with the owner and awarding authority.
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If you have a good relationship with the Contractor and Engineer,
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� you may wish to be more low-key about it, but any objections you have
about it, out on record.
Mr. Cohen stated he thought there were a number of options for
the Board - in the Final Certificate - this could be negotiated. I think
the suqqestion of going on the record and stating you are constantly
looking over CDM's shoulder is the best route to go. It is always a
difficult determination to make as to when substantial completion has been
reached. That is a determination that has to be made by an Engineer and
the Board.
Mr. Griffin asked if it would be prudent to place this on file.
Attorney Cohen stated, from a Lawyer's point of view, it makes a
lot of sense to have a piece of paper stating your feelings, with a copy
to the Contractor, R.H. White.
Board of Public Works Meeting of February 14, 1983 Page
Mr. Barker moved, and it was seconded and voted 4: 0 that the
Suoerintendent write an aoorooriate letter to CDM with a copy to K.H.
White outlinina the discussion at tonight's meeting.
Mr. Fallon ioined the meeting at 9: 40 P.M.
The Board discussed the gift of $8,000 from United Church Homes
to construct a sidewalk on Cray State Road with Attorney Cohen. Mr. Cohen
stated the reauirement is stated in the Comprehensive Permit. Unless the
permit is amended. the Board is obligated to construct it. If you decide
not to build the sidewalk. I do not feel they are entitled to the entire
$8.000 back.
Chairman Wood asked unless the permit is amended, would we have
to build a sidewalk.
Attorney Cohen replied yes, and -that would have to be amended by
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United Church Homes.
The Board next met with Earl and Donald Kaufman of Boston Stove
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Company.
Mr. Kaufman is requesting from the Board their approval to buy
Town land adiacent to the DPW Garage on John Street. The actual request
would have to be made to the Board of Selectmen.
Chairman Wood asked how this would benefit the Board of Public
Works.
Mr. Kaufman stated he thought it would be a benefit to the Town.
The only remote benefit to the BPW would be that the railroad right-of-way
could be abandoned in the Boards favor. Mr. Kaufman stated he is looking
for a 20 foot wide strip adjacent to the DPW Garage lot line. This is not
now actively used by the Department. Mr. Kaufman feels that the Town
would aain tax revenue and more jobs would be provided and a better
buildina in the area would bring more tax revenue into the Town. We need
one oarkina soave for every 300 square feet of office space available. We
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Board of Public Works Meeting of February 14, 1983 Page 8
therefore need 240 square feet of space. When we spoke with you 1 1/2
g years ago, we felt we needed 50 square feet. We have since redrawn the
plan and cut back on the width of the building and we feel we can provide
the necessary driveway and parking area with a 20 foot wide strip. There
will be no expansion in the width of the building.
Donald Kaufman stated if we do not expand into this area, we can
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not use this as a warehouse.
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Mr. Polychrones asked why not use the General Tire area.
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Mr. Kaufman reolied for two reasons:
1. This is a wetland area;
2. General Tire is not interested in selling off any part
of their property.
Chairman Wood asked what about snow pile-up.
Mfr. Kaufman stated it all depends on the size of a storm. I
don't have a complete answer at this time.
Chairman Wood stated she also has a problem with either damage to
the nursery or preventing access for our vehicles.
Mr. Kaufman stated he didn't see any problem with preventing
access to your vehicles because we are not going anywhere near your
driveway. We would infringe on the area of your nursery. It is not our
intention to heap our snow on your property.
Mr. Griffin asked if there is any insurance restriction for
footaae near a fuel depot.
Superintendent Louanis replied he didn't know, but in that
particular area there is a change of grade. Boston Stove's property is
five feet lower than ours. They would either have to raise their grade to
match ours. or out uo a retainina wall.
Mr. Kaufman stated this is a conceptual plan only. We are
willina to neaotiate with the Board and I am sure there is a solution.
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Board of Public Warks Meetina of February 14, 1983 Page 9
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Mrs. Wood asked what kind of answer are you looking for in
regards to a time frame.
Mr. Kaufman stated he would like a decision from the board within
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30-45 days as to their feelinas.
Mrs. Wood thanked Messrs. Kaufman for coming and stated the Board
will accept this as information and let them know.
It was moved. seconded and voted 5: 0 that Sheet No. 2, Grill No. 2
for a 100% lateral for Mark K. and Linda M. Nicholls, 432 Haverhill
Street, Plat No. 166. Lots 3 and 3a in the amount of $424.00 be committed
to the Tax Collector and betterments assessed accordingly.
It was moved. seconded and voted 5: 0 that the Board of Public
Works enter into an Aaaeement for the use of Town Forest land with the
Town Forest Committee for the purposes of water acquisition and treatment.
The Board reviewed the memos from the Planning Board regarding
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the Accessory Apartment Draft Zoning BY-Law Proposal. It was moved,
seconded and voted 5: 0 to accept the memos as a point of information.
The Board reviewed the letters from Senator Hobert C. Buell
regarding Chapter 732 Legislation. It was moved, seconded and voted 5: 0
to accept the letters as points of information.
The Board reviewed the letter from Refuse Fuels regarding the
meetina at their plant to view their construction progress on February 15,
1983.
It was moved, seconded and voted 5: 0 to accept the letter as a
point of information.
It was moved, seconded and voted 5: 0 to accept the letter from H.
Theodore Cohen, Town Counsel. regarding Cobert A. Dauphinee, as a point of
information.
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Board of Public Works Meeting of February 14, 1983 Page 10
It was moved, seconded and voted S: O to accept the letter from
| the residents of Bay State Road regarding improvements to Bay State Road
� -~~ as a point of information, and to pass on the information from Town
Counsel reqarding the sidewalk to the residents.
The Board reviewed the typical letter from the Personnel Board
regarding FY84 Salary Increase Recommendations. It was moved, seconded and
voted S: O to accept the letter as a point of information.
The Board next reviewed the Equipment Bids with Assistant
Superintendent Edward D. McIntire, Jr. and Highway Supervisor, William
MacBrien.
It was moved, seconded and voted S: O to award the bid for One
Pick-Up Truck to Mirak Chevrolet, Inc. , 430 Massachusetts Avenue,
Arlinqton, Ma. 02174 for a 1983 Chevrolet Pick-Up Truck Model cc20903
under Alternate III in the total amount not to exceed $8,656.00 as per
their bid dated 1/26/83.
The estimate for the pick-up truck was $9,000.00.
Mr. Barker stated it appears that the traditional method of
purchase with a trade is the correct way to go on all pieces of
equipment. We have investigated all options on these pieces of equipment
and the records should show this. The bids in front of us cover the
entire requested appropriation of Town Meeting.
Mr. Barker asked the approximate delivery date.
Mr. McIntire replied 46 days, and that Mirak met every one of the
specifications except for the wheel base which is off by l 1/2".
Mr. Fallon asked when we lease a vehicle if all the maintenance
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\ of the vehicle is the responsibility of the vendor.
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/ �� Mr. McIntire replied yes.
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Board of Public Works Meeting of February 14, 1983 Page 11
It was moved, seconded and voted S' O to award the Bid for One -
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� One Ton Roller to Files Equipment Co. Inc. , Route 2-A, Acton, Ma. for a
1983 Rosco Delux Rollpac II Roller in the amount not to exceed $4,500.00
as per their bid dated January 21, 1983.
Mr. McIntire stated the low bidder for the roller was State
Eouipment for a Mauldin 1350S, however, the weight of that unit did not
meet our specifications, it was too light.
It was moved, seconded and voted 6: 0 to award the Bid for Two (2)
Dump Trucks to Taylor & Lloyd, Inc. , 8 Railroad Avenue, Bedford, Ma. for
Two (2) 1983 International S-Series 1954 Dump Trucks in the total amount
not to exceed $77,887.00 as per their bid dated January 26, 1983.
Mr. McIntire stated these are six cylinder diesel engines with a
12.000 mile one-year warranty. We are trading in the #17 Diamond Reo and
| #4 Mack.
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Mr. Barker asked when you get these two trucks, I am wondering if
� we can ask the Department to start to have the installation of the sanding
mechanisms so that the driver could be in a position to operate the
sanders, and if one of the trade-ins could be kept as a spare.
Mr. McIntire stated they will be set up with two-man companion
seats.
Superintendent Louanis stated last year when we chose these two
trucks to trade, we felt they should be replaced. You are buying a
commitment for maintenance if you keep one of the old trucks. The Finance
Committee has been upset in the past if we try to increase the number of
vehicles we have in our fleet. The concept of having some back-up units
is not new and some communities do that. We have looked at this several
times and find it to be costly. I would urge that you look at this years
eouipment replacement on the basis of replacements and not reserves and we
could look at the coming year to keep a spare.
Board of Public Works Meetinq of February 14, 1983 Page 12
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It was moved, seconded and voted S: O to table the bids on One
� Front End Loader until the Board has a written recommendation.
LMr. Polychrones stated he wanted to say that the DPW crews did an
excellent iob on the streets during the last storm, and every road in
Reading was passable by 4: 30 on Saturday afternoon. He instructed the
Board to write a letter of thanks to the crews to post on the bulletin
boards at the Caraqe.
It was moved, seconded and voted S: O to go forward with the
request for a transfer of $40,000 from the Reserve Fund to the Snow & Ice
account.
The Board signed the Payroll and the Bill Roll for the period
endinq February 11, 1983.
Mr. Griffin reauested that the Board meet in Executive Session
for the purpose of discussing Union negotiations and personnel matters on
January 24, 1983 at 7:30 P.M.
The meeting adiourned at 11: 20 P.M.
Respectfully submitted,
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?Secretary / /
Reading, Massachusetts
Water Treatment Plant Improvements
PUNCH LIST #2 - FEBRUARY 3, 1983
COMPLETION DATE
SECTION lE - Special Provisions (As per Ed DiIorio on 3-7-83)
1 . Equipment Instruction by Vendors
a. Wallace & Tiernan
b. R.E. Erickson On-going
c. Fisher Scientific
SECTION 3A - Concrete
1 . Patch floor in fluoride room. On-going
SECTION 7B - Roofing
I . Supply 5-year guarantee as specified. Combination guarantee from
supplier and contractor.
SECTION 9A - Painting
1 . Furnish & install pipe and equipment, labeling on all piping and equip-
ment systems. -Mostly complete
2. Furnish spare paint as specified. Done
3. Touch up the following items:
Filter Gallery & Ferric Chloride Pump Area - pipe hangers Done
Rapid Mix Room Bottom - hangers Done
Rapid Mix Room Bottom - clean up paint on sample lines Done
CCP Room - electrical raceways (1 ) Done
Ammoniator Room - piping at rotometers Done
Ammonia Storage Room - piping Done
Piping @ Ferric Pumps, Fluoride pumps & Lime pumps -Not yet done
SECTION 11A - High Lift Service Pumps
1 . Pressure gauges need repair. -Installed 3-7-83
SECTION 11C - Chemical Feed Systems
1 . Furnish spare parts as specified. -will be on-site 3/8/83
y _ 2. Furnish and install pacing potentiometers on all ten (10) chemical
feed pumps.- Remainder will be installed on 3/8/83
3. Fluoride platform scale to be zeroed. Done
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Reading, MA
WTP Improvements
Punch List #2
Page Two
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SECTION 11F - Chlorination System
1 . Furnish spare parts as specified. 3-8-83
2. Chlorinator No. 3 - vacuum gage needs repair. On order,. will be shipped
3-11-83
SECTION 11G - Ammoniation System
1. Furnish spare parts as specified. 3-8-83
2. Ammonia scale to be altered. No firm date
SECTION 11L - Lab Equipment
1. Distiller needs repair. By March 11
2. Quebec Colony counter to be repaired and returned. on-going
3. Jar Test Unit to be repaired and returned. Done
4. Autoclave unit relief valve to be replaced. Done
5. Training of Town personnel by vendor. on-going
SECTION 12A - Lab Furnishings
1 . Repair marred painted surfaces. Done
2. Install curb top rigidly. Done
SECTIONS 13A & C - Chemical Storage & Rapid Mix Tanks
1. Rapid Mix Tanks - repair leak at lime slurry connection at North Tank- Done
2. Identification labels for hydrofluosilicic acid and lime slurry tanks
to be installed. -Ongoing
SECTION 13D - Instrumentation ~- -
1. Ammonia analyzer to be recalibrated. -Done
2. Chlorine analyzer to be repaired. Needs readjustment
3. Fluoride analyzer scale & recorder @ CCP are to be coordinated Needs readjust.
4. Filter No. 2 loss of head/turbidity unit to be repaired and reinstalled. Done
5. Horn in CCP to be replaced with bell . On going
6. Annunciator light to be re-engraved "Lime Storage Reorder", ongoing
7. Verify proper operation of all alarms in CCP. Ongoing
8. Lime slurry level instrument to be repaired and returned. Done
9. Clearwell level instrument in CCP to be repaired. Done
10. Clock to be repaired and returned. shipped 3/7/83
11 . Display on loss of head/turbidity - Filter #6 needs repair.Done
12. Check turbidity & loss of head readings between Filter Gallery & CCP, ongoing
Reading , MA
WTP Improvements
Punch List #2
AM Page Three
SECTION 15D - Plastic Pipe
1 . Fluoride System - Repair leaks:
Pump Suction, Pulsation Dampener - 3 leaks remain
2. Ferric Chloride System - Repair leak:
Pump #2 discharge Done
SECTION 15J - Plumbing
1 . Water softener system to be repaired. - Possibly the week of 3/7/83
2. Train Town personnel in use & maintenance of water softener systemQn-going
3. Install closure strips for shower stall & remove plastic coating from stall .
Still on order
SECTION 15K - HVAC
1 . Furnish and install radiator cover in ammoniator room. Done
SECTION 16 - Electrical
a 1 . Furnish record drawings. Done
2. Furnish & install signs on MCC. Done
3. Furnish MCC spare parts. Delivered 3/7/83
4. Repair starter switch for sample pump. Done
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GENERAL
1 . Clean construction material and debris (exterior & interior) in both
existing and newly constructed areas of the facility. On going
2. Clean floors, where necessary, due to construction activity. On going
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333.
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