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HomeMy WebLinkAbout1982-11-15 Board of Public Works MinutesBoard of Public Works Meeting of November 15, 1982 Page 1 The Board of Public Works met in Room 127, Reading Memorial Nigh School at 7:26 P.M. Present were Secretary Fallon, Board Members Barker, Polychrones and Griffin and Superintendent E. Roger Louanis and Assistant Superintendent Edward D. McIntire, Jr. Mr. Fallon assumed the Chair in the absence of the Chairman. Mr. Fallon entertained a motion for the awarding of the Drain Construction Contract No. 82 -19. Mr. Barker moved, and Mr. Polychrones seconded that the Contract be awarded to the low bidder, Ciano Contracting Inc. of Newtonville, Ma. in the amount not to exceed $12,899.75 subject to the Contractors ability to provide tte necessary Performance Bonds. The motion passed 4:0. Mr. Barker moved, and Mr. Polychrones seconded to accept as a point of information the letter from Camp Dresser & McKee regarding the Water Treatment Plant 0 &M Manual and table further action until next week when CDM will meet with the Board to discuss the additional cost requirements. The motion passed 4:0. Mrs. Wood ,joined the meeting at 7:35 P.M. Mr. Fallon asked the Department for comments regarding the bids for Sodium Crlorite. Mr. McIntire presented a letter from E &F King and New England Chemica: Co. providing additional information concerning the bid, copies of which are attached hereto. Mr. McIntire stated that the additional information had not resolvec the confusion relating to the bid, as both companies are claiming to provide the Town with the lowest eligible bid. Board of Public Works Meeting of November 15, 1982 Wage 2 Mr. Fallon invited Mr. Rob English of E &F King & Co. to present his case. Mr. English expressed the opinion that E &F King was the lowest eligible bidder responding to the specifications in all aspects and urged the Board to award the Contract to E &F tang since the specifications called for providing the chemical at the Water Treatment Plant and New England Chemical Co. had bid F.O.B., Niagara Falls thus necessitating an additional cost for freight. Mr. Fallon asked Mr. Robert heating of New England Chemical Co. to state his case. Mr. Beating urged the Board to award the bid to his company based on the calculations outlined in his letter dated November 15, 1982, in which he contends he is the low bidder to the Town and the Town in fact will have a cost savings of $17,083.15. Mr. Fallon asked the Superintendent or Assistant Superintendent if the Department could resolve the issue and the Superintendent stated that, in his opinion, the information to date was conflicting and confusing and a clear evaluation of the situation was not possible at this time. Mr. Fallon then asked the Board if a motion could be made rejectinq any and all bids. None was forthcoming. Mrs. Wood moved and Mr. Polychrones seconded, that the bid be awarded to E &F King & Co. in the amount of $106,126.02 for 15,500 gallons of Sodium Chlorite. A discussion ensued relative to the merits of each bid. Mr. Barker moved and Mr. Griffin seconded that action on the bids be tabled until November 22 and the motion passed 4:0:1 (Mrs. Wood abstained ). Board of Public Works Meeting of November 15, 1982 Page 3 Mrs. Wood assumed the Chair at 8:05 P.M. asking the Board to discuss approval of a Memorandum of Agreement for parks. Mr. Barker indicated that he wished the item be tabled and taken up at a later date since Town Meeting was about to begin. The Chairman indicated that it was important for the Board to discuss the item tonight so that any modifications could be forwarded to the School Department and Recreation Committee by November 22nd. Mr. Fallon was concerned with Section 2 regarding the School Department's normal activities played on parks not under their control and weekend activities that can be played outside the normal school week. The Chairman felt that Items A, B and C under Section 2 all worked together to cover Mr. Fallon's concerns. Mr. Fallon also was concerned with Section 4, "Exclusions ", sayinq he would leave Item A for other discussion, but was concerned that Item D would exclude lawned areas that could be more efficiently maintained by the Department of Public Works. Mr. Griffin was concerned with Section 4, Item C concerning the lininq of fields and wanted to be sure that the DPW would not in any way be required to line fields for any activities because of the potentially fluctuating schedules. Further, he was concerned with all of Section 5 in that it should be rewritten to clearly outline the intent and be more qramatically correct. Mr. Barker left the meeting at 8:15 P.M. Board of Public Works Meeting of November 15, 1982 Page 4 Mr. Fallon moved, and Mr. Polychrones seconded that further discussion bp postponed until Thursday, November 18 at 7:15 P.M. The motion passed 4:0. The Board signed the Payroll and Billroll for the period ending November 12, 1982. The meeting adjourned at 8:16 P.M. Respectfully submitted, ecretary NewEngland Chemical faimplany _4 1844 November 15, 1982 Town of Reading, Massachusetts Board of Public Works Municipal Building Reading, Massachusetts 01867 ATTN: E. Roger Louanis, Superintendent Dear Mr. Louanis: Daniel Webster Highway Box 340 Merrimack, NH 03054 603.424 -5545 Telex. 943444 In order to clarify any confusion that may exist relative to our bid on 15,500 gallons of Sodium Chlorite Solution, we are sub- mitting the method of calculation of the delivered cost of Sodium Chlorite (100% Basis) for your evaluation.( You will note that New England Chemical's price is $24:'19 /cwt Lower than the next competitive offer, resulting in a total saving to the Town of Reading of $17,083.15. Should you have any additional questions, please do not hesitate to contact us. -Very Truly Yours, Robert H. Keating Municipal Accounts Manager ) �...._ RHK: jw Encl. r 0 A MEMBER OF THE HARRISONS & CROSFIELD GROUP Town of Reading, Massachusetts ATTN: E. Roger Louanis, Superintendent November 15, 1982 Enclosure Method of Calculation of the Cost Of Sodium Chlorite (100% Basis A. Given: Concentration: 38% by weight NaC1O2 in aqueous solution. Density @ 95 °F: 11.7 lbs. in one gallon. Freight rate, Niagara Falls, N.Y, to Reading, Mass.: $4.26 /cwt (Wet Basis) or $1,704.00/403,000 lb. tank truck Quantity: 15,500 gallons of aqueous solution. B. Quantity of Sodium Chlorite (100% Basis): (15,500 gallons)(11.7 lbs. /gal.)(38%) = 68,913 lbs. NaC1O2 C. Delivered cost from E.F. King: $106,126.02 _ 68,913 lbs. _ $1.54/lb. or $154.00 /cwt. D. Delivered cost from New England Chemical Company: $118.00 /cwt, F.O.B. Niagara Falls, N.Y. Freight cost: $1,704.00/(40,000 lbs.)(38%) _ $0.1121 /lb. or $11.21 /cwt Delivered cost: $118.00 /cwt + $11.21 /cwt = $129.21 /cwt Firm for six (6) months. Total Cost: ($129.21/cwt)(68,913 lbs. /100) _ $89,042.87 Saving to the Town of Reading: $106,126.02 - $893,042.87 = $17,083.15 Neva b Chemical R 1844 762 -3113 323 -415C E_. & F. RIXG & CO., 1NC ORP0121NTI:D 1 / ESTABLISHED I8344 640 PLEASANT STREET \ORWOOD, MASSACHUSETTS 020(i2 November 15, 1982 Town of Reading - 50% Sodium Chlorite Solution Weight per gallon - 11. 7 lbs. % Solids /gallon of solution - 50% or 5. 85 lbs. (dry basis) ',16 Sodium Chlorite /gallon of solution - 40% or *4. 68 lbs. (100% basis) ­These figures were noted on the bid form as being 38% and 4. 446 lbs. /gal. because this is Olin's guaranteed minimum. This in no way affects our actual quote as bid. The following 3 examples illustrate three different ways of arriving at the same total delivered cost of a 40, 000 pound delivery. 1. DRY BASIS: E. & F. King quote - 123. 20 /cwt. delivered. Billing weight of load - 40, 000 lbs, x 5007o = 20, 000 lbs. Total delivered cost - 20, 000 lbs. x 123. 20 /cwt. = $24, 640. 00 2. 100% BASIS: E. & F. King quote - $154. 00/cwt. Billing weight - 40, 000 lbs. x 40% = 16, 000 lbs. * (at Olin's minimum of 38 %, this figure would be = 15, 200 lbs. ) Total delivered cost - 16, 000 lbs. x 154. 00 /cwt. = $24, 640. 00 3. F. O. B. PRICE + FREIGHT (DRY BASIS): Billing weight (see example 1) - 20, 000 lbs. Material cost - 20, 000 lbs. x $117. 20 /cwt. _ $23, 440. 00 Plus Freight - 40, 000 lbs. x $3. 00 /cwt. = 1,200.00 TOTAL COST = $24,640.00 The $3.00 /cwt. freight rate used in the example above, represents the best available trucking rate that we're aware of and, was used as the basis for our delivered pricing. These rates are available commercially and may be discounted at a distributor's discretion; if there is a better rate available to us we would be glad to have that rate reflected in our quotation broken down above.