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HomeMy WebLinkAbout1983-10-03 Board of Public Works Minutes S Board ,,f Public limbs Meeting of October 3, 1983 Page 1 A meeting of the Board of P,,hlic Works convened in Room 16, Municipal Building at 7130 P.M, Present were Chairman Weed, Secretary Barker, Board Members Griffin and Hampson and Assistant Superintendents Edward 0. McIntire, Jr. and William R. Bergeron, It was moved, seconded .and voted 4: 0 to accept the minutes of the Board of Public Works meeting of September '_6, 1983 as amended. It was moved, seconded and voted 4'0 that Sheet No. 16, Bill No. 18, fpr a 70% Lateral dated October 3, 1983 for Edgar M. and Nancy E. Lovell, 26 Lucy Drive, Plat 182, Lot 36, in the amount of $291.06 be committed to the Tax Collector and betterments assessed accordingly, The Board reviewed the letter from Latham &. Latham, F.C. regarding the proposed Nursing Home Facility on North Main Street, Reading, Ma. and its impact on the Town's water and sewer utilities. Mr:, Polyrhrones joined the meeting at 7: 40 P„M, Mr. Bergeron stated the Collins Avenue Pumping Station was dec_-i.gned with the potential of 200+ homes being developed in that area of Town in the future, however, at some point in time this will have to be redesigned, with a modification to the impellers of the station, This additional burden from the, nursing home would go to the Charles Street pumping station which eventually goes into the prohtem discharge area, It was moved; seconded and voted 6;0 to instruct. Assistant Super int endent Bergeron to draft a letter to Latham A I_.atham stating the Board will. delay taking any action on this matter until they are fully ronn ltz?nt nf a recent iudge ruling as if applies to Reading and the MDC I for addition!- to tho system and tjOil the Board has had time to assess the full imnlicati.oes of an additional bprdep. on the MDC sewer pumping station, Board of Public Works Meeti.ng of 0c}ober 3, 1981 Page The Board next discussed the memorandum from Chairman Wood regarding the Search Committee for a new Superintendent= The Chairman introduced and the Board met with Betsy Fuller of the Per=nnnel Board. Chairman Wood exnla+ned the Personnel Board volunteered to help us put together some statements we may want to make as, far as charging the Search Committee, Ms. Fuller stated she is here more in the role of a human resource comm i.ssi an. After some discussion, Chairman Wood stated the following would be included in the package for the Search Committee; 1= Present job description; 2= Public Works and its functions; 1= organization Chart; 4. Acts of 1921 that established the Board; 5= Introduction portion of the Board of Survey Rules and Regulations Governing the Subdivision of Land; 6. 1.984 Budget Form 5 Summary Sheet; 7. COPY of the Town Application for Fmpleyment Form which includes references. The Board also discussed with Ms. Fuller the qualifications they would desire in the person filling this position and she stated the Search Committee would comply with the Boards' wishes. The Board next met with Town Ceunsel� H. Theodore Cohen, at 9;05 P=M. to discus the mornings meeting .with CDM and R:H. White regarding the Water Treatment Plant, Board of Public Works Meeting of October 3, 1983 Page 3 He stated he expressed the Boards' dissatisfaction with the situation at the Water Treatment Plant and went through the entire Punch List as of September 30. The bulk of the conversation was with regard to the lime system problem. It came down to two possibilities for repairing the lime system; the first being their replacing the three feed pumps They clearly stated they would order the pumps by the end of the week. They envision it will take eight weeks to be manufactured and moved and they would install them and the entire cost would be borne by them. CDM admitted the lime treatment had not been in operation since July, however, certain repairs have been made to the conveyor and the pumps so that now it could be operated and they plan to operate it this week. Through the process of edoration, it was Mr. Willis that stated an alternative possibility of repair is to leave the feed pumps as they are now and to put a transfer pump on the educter pipe. The time frame would probably be the same eight weeks. They are less happy with this option because apparently it would cost more money to prepare all the equipment for this transfer pump. They are supposed to have a Consultant at the plant this week and make a recommendation as to what the next step should be. The Department will then review it and give the go-ahead to whatever, alternative should be taken. Mr. Freeman of CDH gave his personal guarantee that this will be done as quickly as possible. R.H. White stated they would take care of any items pertaining to them as soon as possible. Mr. Cohen stated he spoke of Change order No. 3 and R.H. White contended as far as they were concerned substantial completion was accomplished in January. Both CDM and R.H. White feel that with the exception of the lime problem the plant was constructed a= +•+^-A Board of P,,jblic works Meeting of October 3, 1963 Page 4 that everything we, operas iona.ly they acknOwledged the Town has not accepted the Certificate of Completion: Attorney Cohen. stated CDM claims there will be no increase in chemical costs Inde, either new system. Assistant Superintendent McIntire s7;ated we in fact created the lime concentration in the slake,. In doing so, the system would not allow us to make the concentration and the slake, would not take the grit out at the same time. Haw the people Could create that concentration without the grit problem, I don't know. If the system Operated at its design, there would be no reason to replace three pumps or to add another pump, Mr. Barker, stated he would like to suggest that the proper people make sure the plant Operators are not accessed of doing a bad job, Mr. Darker asked what is the recommendati On on Change Order No. 3? Attorney Cohen replied he would let it sit longer and see what happens. Chairman Wood stated the Board will meet with CDM on October 17th: The Doo rd next met with Peg Russell of the Finance Committee 10:f0 P.M: to discuss priorities and guidelines for FY85. at Mr. Oergeron stated we will be going into a new contract for rubbish disposal and closing the sanitary landfill; adding dumpsters at the John Street facility and' making He foresees, that budget item nprov_sions for construction debris,oing up substantially, All condominiums and all apartments may Or may not have some bearing on the whole subject. Mr. Bark.e, stated +he Department ha. not had a chanre to start recommending to the Board the kinds of projects they Would like increased or decreased se 4t is somewhat difficult to s+art. defini— ..:_ Beard of Public Works Meeting of October 3, 1483 Page 5 Mrs. Russell stated this is real]v a trial effort on aur part. The Finance Committee has come to the conclusion with Prop. 2 1/2 we want to begin to se} a me[hani sm. We thought the stabilizat.i nn Fund would he a .lot larger than it was. The scheduling and timing is very difficult. She stated they recognize this is not the ideal way to go about this. trying to confront this issue up front. of the budget orocess. In re eWe eaa , the Finance Committee has granted exception= after the fact. Assistant Superintendent Bergeron stated our total public works operation=, has been going more towards a contract mode and felt that allowances should be made for contract price increases. Mn. Darker stated he would like to saw that the need for flexibility within portions of aur budget is of the utmost. impo rtanre, Mrs. Russell asked if assuming the water treatment plant goes nn-line by January, do you think it will have any impact on +1!e water rates. Chairman Wood replied she didn't think so. She also stated she really likes the idea of central maintenance of vehicles. objectives Mr, riergeron stated there is going to be. a new set of goals and with a new Superintendent that is bound to bring about some change=,. Mrs. F•usso31 repeated if the Board has any thoughts about the budget proress and approaching 2 1/2, please let her know. She would welcome any input you might have, ' The Bnard nett ,.eviewed the memo from Barry Hampson regarding the Fresentat i.un of Draft Deport nn Hvdrogeoingir. Evaluation of the lobe Street t.andfill.. It was moved, seconded and voted .S:b to accept the memo as a Board of Public Works Mr,eting of October 3, .t 983 Page g Point of information. It was moved, seconded and voted 5:0 to accept the memo from Mr. Bergeron regarding Contract 83-16 - Repairi.ngs Cleaning and Redeveloping Gravel Parked Well q13 - as a point of information and a job well done. Mr. Polychrones next gave the Board a report regarding the Vehicle Emission and Diagnostic Machine. .Mr, Polvchrones stated .he met with Assistant Superintendent McIntire; Highway Supervisor William Mac Bri en, Mostar Mechanic Robert Ripley and Chairman Gail Wood to discuss the need for either of these machines, It is Mr. Polychrones Conclusion that the Department should Purchase both of these machines to eliminate guesswork on repairs and save time. Mr, Polychrones requested the Board grant permission demonstrations pf these for on_si.te machines by for representatives, Mr, Barker t. Mr. Polychrones be .;.n charge of this effort and report hack to the BBoaoard.. It was moved, seconded and voted 5: 0 that Assistant Superintendent Bergeron be authorized to sign the Payroll and B411roI1 for the period ending Drtober 7, 19B3. It was moved; seconded and voted 5:0 to accept the results of the Tri ha701ethane Testing Program as a point of information. Mr, Griffin requested that in the future the preceding two results be shown. ' It was moved, Seconded and voted : DPW fommi 5'0 to accept the letter from %inner Tierney regarding fhapi_er 289 of the Arts Of 1983 as a point of in{or•mat:;on. Board of Public Works Meeting of October 3, 1983 Page 1 g7 Tt was moved, seconded and voted 5:0 to accept the memo from the Planning Board regarding their Agenda for October 4, 1983 as a point of information, Under Old and New Business: Mr. Barker requested state, reports on the two people nut on Workmen, Compensati.an, Chairman Wood stated she will check into this. Chairman Wood read two letters she sent to the abuttors of the Haverhill Stre,t Nike Site regarding the possible relocation of the Public Works .site, The Roard signed the Payroll and the Billrol.l for the period ending September 30, 1983. The meeting adieurned at 11:27 P.M. Respectfully submitted, Secre GAIL F. WOOD, Chairman OFFICE OF DOUGLASS L. BARKER, Secretary TOWN OF READING ARTHUR POLYCHRONES ROBERT P. GRIFFIN BOARD OF PUBLIC WORKS BARRY E. HA&IPSON k + MUNICIPAL BUILDING ° 00 READING MASS.SS 01887 MASSACHUSETTS October 3, 1983 Middlesex, on The undersigned, Board of Public Works of the Town of Reading, in compliance with the provisions of the Geeneral Laws, Chapter 80, as amended by Chapter 63 of that Acts of 1933, hereby certify that the lists herewith contain the names of persons against wham we have made betterment assessments together with the location of the land benefited by the improvemnt and the nature and amount of such betterment assessment. Smmr lateral (7€%) . . . . . . . . . . . , e * *$291.06 Total. . . . . . . . . . . . . . . . .$291.06 Such list is certified to you for the purpose of comeitting same to the Tax Collector, as provided by law. WITI S our hands this thin day of October A.D. 1983. Chairman L-L, { Secretary