HomeMy WebLinkAbout1983-09-12 Board of Public Works Minutes\ 44
Boa"d of Pohli, Works Meeting of September 12, 1983 Page 1
A meeting of the Board of Public Works convened in Room 16,
Municipal Building at 700 P.M. Present were Chairman Wood, Secretary
Barker, Board Members Pnlyrhrore-, GriOin and Hampson and Assistant
Superintendents Edward D. McTntire, Jr. and William R! Bergeron::
It was moved, seconded and voted 64 to approve the minutes of
the Board of Public Works meeting nf Sep+ember 1, tn83 as written.
It was moved, secnnded and vzted 610 to accept the minutes of the
Board of Survey meeting of September 1, 1983 as written.
It was moved, seconded and voted S:O to accept the min"tes of the
Board of Public Works meeting of September 6, 1983 as corrected.
The Board next reviewed the plan of the requested d'iveway
openings at Spence Farm on West Street-.
Assistant Superintendent Bergeron explained that before the
Building Inspector will issue a byfldIng permit for the proposed new
addition, e driveway plan must be approved by the Board of Public Works,
Mr. Barker moved to direct Assistant Superintendent Bergeron to,
authorize and approve a curb cut and driveway approach substantially as
shown on the proposed plan as submitted by Mr' Bergeron and inform the
Building Inspector nf same. The motion was seconded and vo+ed &O.
The Board next Ascussed the lot off Pleasant Road.
Messrs. Arnold and Steven Baker "e"e present at the meeting,
however, their legal counsel, William Wagner could not attend.
The Board vn+ed TO to table the issue until September 19 and
inform the Board of Appeals of same'
III The Board next disrussed the memo from Alan C. Swan of the
Engineering Dpyartment regarding extra pay itpmp on Contract 83-2, "Water
Main Constroction".
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Board of Public Works Meeting of September 12/ 198A Page 2
It was mo"ed, seconded and voted NO to pay Ciano Contracting
Inc. $586.00 for the installation nf an extra 12" gate valve as ordered by
the Town of Reading.
It was moved, seconded and voted 40 (Mr. Barker opposed) to pay
Ciano ContrpctIng lnc. $4,404.00 for additional (hank run) gravel required
in easement to replace peat removed as ordered hy the Town of Reading on
thp Torre Street Water Main Fonstructinn Jnh,
Tt was moved, seconded and voted S:O to pay Ciano Contracting,
lnc. $8041.37 for peat excavation.
Tt wms moved, spconded and voted 40:1 (Mrs. Wood abstaining) to
pay Ciano Contracting Tnc. the 10% profit figure of $1,393.04.
Mr. Bergeron stated Ciano's hid for this project was $75,000.00
under the Engineers Estimate. This is the only Change Order needed for
the entire prnject. He stated we have seven requests for payment in for
the 805 Funding reimbursement on this p'nject. We have not received any
money as yet from the State for this prnject.
The Board next discussed the new water and sewer billing
procedure and the memo from Assistant Superi"tprdent Edward D. McIntire,
Jr.
Mr. McIntire stated the p,eqent billing fc"= is a three-part
form. We a"e having printed a n"e-part form with detachable stub for the
October billing, to be returned to the Town Colle'tor with the psynent.
There is the capability of including Arrears and Credits under
the heeding of "Previous Ralanre". If there are any unpaid bills the
amount will be showr as an addition to the co'rpnt hill, a credit will be
shown as a negative. The 10% dincnont will only apply to the current
^
bill, not any arrears or credits.
The advantage of inclvaing arrears is that customers will be
aware that they have an ".tstanding bill.
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Board nf Public Works Meeting of Septpmhpr 12, 1983 Page 3
The advantages of including credits are as follows:
1) Swimming pool abatements may be taken care of by the clerk
immediately. We p"esently wait to print a quarterly bill,
process an abatement and print a revised bill;
2) No new bill is nece=sa'y for an abatement;
3) It eIimina+es the processing nf refund checks through the
Collector's and Treasurer's Office. However, if a customer,
wishes to have a ref"nd check processed, the Department
would be willing to do so.
Mr. McTn+ire stated both the Collectcrs Office and the Treasurers
Office are in favor of this.
It gas moved, seconded and voted S:O that we include the arrears
and/or credits under the heading of previous balance and that the 10%
disccunt does not apply to any previous balance statos.
The Board signed +he plans for Hansrnm Avenue Extension submitted
by Ernpst Babcock,
7t was =nved, secondeo and voted 5W to grant an extension of
time on Hanscom Avenue Extension to March 1, 1984
It was moved, seconded and voted 510 that M'. Be"ge"on
re-cnmmunicate with M^. Babcock the Board minutes o
he completely understand that the Board is going to
his shoulder and that the Board expects the granite
final pavement hinder and top on the street and the
installed.
f September 1, and that
look very closely over
curbing installed, the
hinder on the sidewalk
It was moved, seconded and voted F0 to grant the Release nf
Restrictions for Lots #94 91, 92, 93, 94, 9E and 96 subject to
satisfactory proof f"om the Registry of Depd, being presented to the
Department and the ac—pt*nce of the Performance Bond and Cnvenant
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Board of Public Works Meeting of September 12, 1983 Page 4
It wes moved; secnnded and voted 5:0 tn accept as a point of
information the memo from the Planning Board regarding their meeting to be
held or Septe°her 14, 1983 at 7;1S P.M.
It was moved, seconded and vnted TO to xccep+ as a point of
information the Yetter from the Planni,g Board regarding the Storage of
Chemicals by ChomerQn, lnc at 17 and 8h Dragon Court, Woburn, Ma.
It was moved, seconded and voted 510 to accept as a point of
infcrmation the letter from the Fina"ce Comnittee regarding the Capital
Outlay Plan
Mr Ba-ker suggested a line item in the Budget for Public Works
facilities renovation/expansion, etc.
It was moved, seronded and voted T0 to accept the letter from
Gretchen Latowsky of the Hazardous Waste Committee to the Industrial
Development Committee regarding the sanitary landfill as a point of
in�onn=+�nn.
It wes Tnved, seconded and voted TO to accept the memo f"om the
F4narce Committee regarding their liaisons for the coming yea" =s a point
of information, The liaisons from the Onance Committee will be Margaret
W. Russell and Henry Applin.
It was moved, seconded and voted 6:0 to accept the letter dated
September 1, 1983 from the Board of Health as a point of information.
The Board of Health isked the Departmpnt for a survey of the
property behind Callahve's Market and the Country Fair.
Mr. Bergeron stated the Department wo'/ld su,vey the property as
soon as poosible after the construction seasnn.
The Board of Health also ,equested a clean up of the municipal
parking lot behind the Atlsn+4c Market
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Board of Public Works Meeting of September 12, 1983 Page S
Assistant Superintendent McTntire stated the employee responsible
for the maintepance of that area has been notified to go there and clean
it up.
Tt was moved, seconded and voted 59 to accept the letter from
John W. Agnew, Jr., Executive Secretary, regarding the survey of the Depot
area as a point of information.
It was moved, seconded and voted 5:0 to accept the letter from
the Reading Business Association regarding their new officers as a point
of information.
It was moved, seconded and voted TO to accept the letter from
Chairman Wood to Chairmen Messina of the Planning Board regarding the
Rules and Regulations for Scenic Rnadq =s a point nf infnrmatinn.
The Board next discussed the Public Works Tohn Street facility.
Chairman Wood stated that Sh�7 Wilbar of American Realty
Corporation will be meeting with the Board on Septemher 19 to discuss the
incinerator parcel.
Mr. Bergeron stated in an effort to get moving in some direction,
we thought the first phase Q
existing site with some Rreas
fut^re. We would hopp at the
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alternatives of the Haverhill
There js a t"taj of 46,318 sq
operationsn
the analysis should be an inventory of the
nf expe"sion we could see in the near
next meeting to give you a breakdown of the
Street Nike Site and the Higgins Property'
,are feet of space needed for our present
Mr. Pnlychrones asked if we have enovgh land space at our present
facility to expand into additional areas. Mr. Be"gernn replied yes, we do
have errvgh 190 -Pe�e
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Board of Pvhlic Works meeting of September 12, 1983 Page 6
Mr. Barker stated basically if you take the john Street east
site, the Haverhill Street site and the Higgins site, they are all
relatOely NO pieces of land. He stated he thought we should test all
of these operatOns, but he doesn't want to see the Department do a weleks
worth of work on a ON that might not be a viable one. He is asking for
a very rough laynvt. In addition, he felt the plan should show the
stockpile areas and laydown of supplies areap. He also suggested we toy-
some flip photos for the purpose of showing peak stockpiles.
Mr, qriffin ptatpa he would like to see the proximity of the
school to the lot line of the Higgins Pror=rty,
Chairman Wood stated she would like a general cost figxre.
Mr. Barker asked for a location where we would deposit the snow
from downtown Reading.
The Board met with Town Counsel, Ted Cohen, at 10:05 P.M. to
discuss the Batchelder Estates Drainage Easements and the Looanis Water
Treatment Plant.
Q. Berge,np esked could the Town grant the developer an easement
on Town p'nperty to go along with other work that the Town is planning to
do for drainage imp""vements.
Mr. Cohen "eplied I think it could he done but it should go
before Town Meeting. Perhaps you could hire them as agents for the Town
with a rontrpct for $1.00,
After a lengthy discussion, Mr. Cohen recommended that the Board
of Sy"vey require the developer to extend the extsting easements in lots
S, 7 and 8 to the northe'ly most property lines of those lots and +o
require the developer to constroct the drainage structures only as shown
on the existing Definitive Plan.
Board of Public Works Meeting of September 17, 1983 Page 7
It was moved and secnnded to go into Executive Session at 11138
P.H, and not fn recon`'ene in open session and the Chairman pnlled the
Board as follows!
Mr. Hampson - aye
Mr. Griffin - a"e
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Mr. Polyrhrnnes - aye
Mr. Bank-- - aye
Mrs. Wood - aye
The Board signed the Payroll and the Billroll for the period ending
September 9, 1993.
The meeting adjourned at 1038 P'M.
Respectfully submitted,
L'i