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HomeMy WebLinkAbout1983-07-25 Board of Public Works MinutesI �-11 Board of Public Works Meeting of July 2S' 1983 Page 1 A meeting of the Board of Public Works convened in Room 16, Municipal Building at 7'30 P.M. Present were Chairman Wood, Board Members Polychrones, Criffin and Hampson, Superintendent E. Roger Louanis and Assistant Superintendents Edward D. McIntire, Jr. and William R. Bergeron. It was moved, seconded and voted 2:0!2 (Mr. Polychrones and Mr. Hamoson abstaining) to accept the minutes of the Board of Public Works meeting of July 11, 1983 as written. item. The Board met with Camp Dresser & McKee Inc. at 7'40 P.M. Present from CDM were Ed DiTorio and John Willis. Present from R,. H. White was Bob Koopman, Mr. DiIorin went through the Punch List of July 22, 1983 item by Mr. DiIorio stated the leaks have all been taken care of. He believes the items remaining are very minimal. With regard to the lime system' over the past few weeks, the screen has been installed and started operating last Wednesday (July 20, 1983>. The lime slurry pumps are not pumping up to what they �ere specified. The next step is to net the manufacturer's representat�ve out to the plant to look at these pumps. Chairman Wood asked if he had any prediction on when we will go nn lime, without caustic soda. Mr. DiIorio replied no, I can not give you a date, but we are working on it constantly. Mr. Griffin asked what were CDM's findings on the pumps today. Mr. DiIorjo replied we found two pumps operating at approximately 1/2 what they should be. Pump #2, which is on standby, was found to be pumping 2 gpm as it should be. We will get someone out from Pulsafeeder who is trained with these pumps. Mr. Griffin stated he was looking at the grit removal process and ^ ~^ Board of Public Works Meeting of July 2S7 1983 Page 2 felt that perhaps the slaker was not doing its job, Mr. Willis stated the problem with the slaker is because of the experimentation in raising the concentrations, however, there is a slaker problem if lumps remain. Mr. Griffin stated there was a valve pulled out for repair on Pump #2 - initially in the design and construction there were three valves removed. Is it possible to locate those? Mr. DiIorio stated when CDM re-designed the system we removed them and will look into this further. Mr. Polychrones asked if all the leaks have been taken care of. Mr. DiIorio stated we hope the leaks are finally resolved. Chairman Wood asked CDM for an update on the venting of the chlorine dioxide room. Mr. DiIorio stated he and Superintendent Louanis talked about revising the approved plan. We are going to add the electrical work to the scheme to work as two different systems with the one fan. We will send this to R.H. White and ask for a price. The difference is the automatic dampeners so that you can vent one room at a time. Chairman Wood stated the Board thinks it is imperative that you move along on this as soon as possible. Superintendent Louanis stated he thinks he is hearing two things about the lime system. One is the "art" needed for the process by our personnel. He is also hearing of a vendor problem with the pumps. What will be the step taken at that point in time and how long do you see that resolution taking. Mr. DiIorio replied we are calling Wallace & Tiernan tomorrow and will have the man from Pdlsafeeder out this week. � ` -11, Board of Public Works Meeting of July 25, 1983 Page 3 Superintendent Louanis stated he would like to discuss the proposed changes to Change Order No. 3. He asked if CDM has had a chance to review our changes from Town Counsel with R.H. White. Mr. DiIorio replied no, they have not. Superintendent Louanis asked if we have another addition, would that be incorporated into the final Change Order? pleasure. Mr. DiIorio replied we could do it either way, whatever is your Superintendent Louanis stated we are now down to very minor items and R.H. White wants their payment, is CDM nearing the point where they are going to recommend final payment? Mr. DiIorio replied yes, we are getting closerr, however, the one unknown factor is the pumps. Superintendent Louanis stated I made a commitment to you and R.H. White. I would like to see this continue so that we can, by the middle of August, make these payments. If there are problems with the wording of the Change Order we should talk about it. I feel that R.H. White has stayed with us and some of these problems have been very difficult to pin down, but I get the feeling this is not going to happen right away. Let's get the remaining work done and let's concentrate on getting this solved. Mr. DiIorio stated the effort will continue. Mr. Koopman of R.H. White stated he would like to get some of his retainage. The Change Order has been unresolved for some time, and to hold back this amount of money is not justified. Chairman Wood stated the Board understood his position. The Board adjourned temporarily at 8:10 P.M. to meet as the Board of Survey. The meeting reconvened at 9:2S P.M. Board of Public Works Meeting of July 257 1983 Rage 4 The Board reviewed the letter from Kenneth C. Latha% Esq., regarding a new proposal from TASC to purchase the entire parcel of land located on John Street, i.e., approximately 15 acres, including the incinerator site and the present Department of Public Works buildings. TASC believes the monetary considerations in such a purchase would allow for fair land value to the Town plus monies to build an improved and consolidated facility at another site replacing the existing buildings on the property. TASC would, as part of the consideration, permit the Department of Public Works to continue using their existing facilities for two to three years thereby allowing time for an orderly move to a new location. Present were Attorney Latham and Marvin Cohen from TASC. Attorney Latham stated the purpose of the letter is to state that all of the benefits previously stated would be retained. As far as TASC is concerned, we would be willing to enter a premium over and above land value. In addition, if we were to secure the entire parcel, we would also take care of the needs of the Boston Stove Company. The Town could use the existing facilities for a period of 2 - 3 years. We appreciate the cooperation we have had to date. Chairman Wood stated the TASC problem is the same problem the DPW has, in that we want to take care of our future needs. Attorney Latham replied yes, that is the reason for our new proposal. We would be willing to pay a premium for the additional 4 - S acres. We would like to negotiate. Mr. Polychrones stated it seems to me these alternative sites for the DPW will take a considerable amount of money to develop into a DPW facildy. What kind of money are we talking to offset this expense. )I Board of Public Works Meeting of July 257 1983 Page 5 Attorney Latham stated we have hesitated because the minute we do, this would be a plus or minus of pressure. I think the Board should determine whether or not they want to sell. If you will give us a determination, we will be happy to negotiate with you about money. Superintendent Louanis stated he would like to report back to the Board that Edward D. McIntire and William R. Bergeron have both looked at the alternative sites available for the D.P.W. functions. Mr. Bergeron stated three top sites to be considered are: (1) It appears that the Nike site on Haverhill Street would be the most advantageous, this is a very high volume roadway. There does appear to be a 46 foot wide roadway into the Nike site. There are 33 acres there, 12 1/2 of which are already fenced in' however; there may be problems with Conservation land abutting the site. (2) Higgins Lot. The problems there would be safety because of the school area and security. (3) Gravel pit on Strout Avenue. Mr. McIntire stated his choices are #1 - the existing area on John Street, #2 - Nike site on Haverhill Street and #3 - Higgins Lot. Superintendent Louanjs stated his #1 site choice would be the existing area on John Street, #2 would be the Higgins Lot, 03 the Nike Site and #4 the gravel pit on Strout Avenue. Chairman Wood asked what about the site across the street from ' the existing facilities on John Street, Mr. Bergeron stated it may be more advantageous to sell it off for commercial use at a later date. . .� Board of Public Works Meeting of July 25, 1983 Page 6 Mr. Polychrones stated he thought the area would be Yeal except that you could not build there for at least ten years. Chairman Wood thanked Mr. Latham and Mr. Cohen for coming and for their input. The Board next reviewed the bid summaries for chemicals! It was moved, seconded and voted 4:0 to award the contract for Ferric Chloride to E.&.F. King & Co., Inc., 640 Pleasant Street, Norwood, Ma. 02062 in the amount of $11.19/1OO lbs. as per their bid dated July 117 1983, total cost not to exceed $69,288.0O. It was moved, seconded and voted 4:0 to award the contract for Caustic Soda to George Mann & Co., Inc., Harborside Blvd., P.O. Box 90667 Providence, R.I. 02940 in the amount of $7.09/100 lbs. a per their bid dated July 11' 19837 total cost not to exceed $31766400. It was moved, seconded and voted 4:0 to award the contract for Liquid Chlorine to New England Chemical Company, 441 D.W. Highway, P.O. Box 340, Merrimack, N.H. 03064 in the amount of $2S700/100 lbs. as per their bid dated July 117 1983, total cost not to exceed $S'OOO.00. It was moved, seconded and voted 4:0 to reject all bids for Sodium Chlorite and rebid- It was moved, seconded and voted 4|0 to reject all bids for Pulverized Quicklime and rebid. It was moved, seconded and voted 4:0 to award the contract for Hvdrochloric Acid to Jones Chemicals Inc., P.O. Box 1089, Merrimack, N.H. 03064 in the amount of $6.49/100 lbs. as per their bid dated July 13, 1983, total cost not to exceed $318.00. �N� Mr. Griffin requested that shipment in new barrels be specified. � Board of Public Works Meeting of July 2S, 1983 Page 7 It was moved, seconded and voted 40 to table the bids on Contract 83-10 - "Traffic Lines", until the Department checks with the Department of Labor and Industries and a Performance Bond check is made on Traffic Markings, Inc. The Board next met with Marvin Rosenthal, Chairman of the Highland Library Construction Committee, and Virginia Adams, Committee Member, regarding the new water service at the new library. Mr. Rosenthal stated he was here to ask the Board of Public Works to waive the charge of installing the new water service. Chairman Wood stated the Water Department is set up on an Enterprise Accounting System and is totally self-sustaining. The estimated cost of this new water service is $1648.00. Mr. Rosenthal stated it is not fair7 in his opinion, to charge other Departments when we are supposed to be working together. waiver. Mr. Griffin asked if there is any precedent for accepting a Superintendent Louanis replied not to his knowledge. Virginia Adams stated that as a Committee Member, she would like to offer her thoughts. The Town is in a unique situation. We have never reused Town buildings to such an extent. This is a new type of situation. Because of its uniqueness I think it is perfectly reasonable to ask for this waiver, and set up guidelines for future situations such as this. Chairman Wood asked what difference do you see between this and a new building that also requires a new water service. Mrs. Adams replied there was already a wa+er service here. This is a way to continue the integrity of the Town through its architecture. ^ . ^ _* Board of Public Works Meeting of July 2S, 1983 Page 8 Mr. Griffin moved to accept this letter as a point of information pending a policy discussion on the charging of fees on Town-owned property. The motion was seconded and voted 4:0, It was moved, seconded and voted 4:0 to accept and sign the D Street Order of Taking as presented. It was moved, seconded and voted 4:0 to accept the memo from the Sub-Committee on Budget Guidelines and Priorities regarding the process for setting budget guidelines and establishing priorities as a point of information. It was moved, seconded and voted 4:0 to accept the legal notice regarding the MDC Reading Pumping Station priority list for construction grants as a point of information. It was moved, seconded and voted 4:0 to accept the memo from the Conservation Commission regarding the Exercise Trail Committee Progress Report as a point of information. The Board signed the Payrn]l and the Billroll for the period ending July 22, 1983. The meeting adjourned at 11:00 P.M. Respectfully submitted"