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HomeMy WebLinkAbout1984-05-07 Board of Public Works MinutesBoard of Public Works Meeting of May 7; 1984 Page 1 A meeting of the Canard of Public Works convened in doom 167 Municipal Building at 7:30 P.M. Present were Chairman Barker, Secretary Hampson, Board Members Wood; Pol.ychrones and Griffin and Superintendent Anthony V, Fletcher- Mr. Griffin asked the Superintendent if he had a list of requirements for people requesting the use of facilities throughout the community, Superintendent Fletcher replied he dial not have one but was in the process of getting one, Mrs. Wood at that time questioned the Chairman as to whether or not the Chair could make a motion under "Robert's Rules of Order". The Chairman maintained that the Chair may make a motion at any time and would not entertain any further discussion. It was moved; seconded and voted 4:00 (Mr. Griffin abstaining) to approve the minutes of the Board of Survey meeting of April. 18, 1984 as amended. It was moved; seconded ..and voted 4:0:1 (Mr, Griffin abstaining) to accept the Der_ut.ive Session Meeting minutes of April 18, 1984 as written and that these minutes he left in open session. It was moved; seconded and voted 4:0:1 (Mr. Griffin abstaining) to accept the minutes of the Board of Public Works meeting of April. 18, 1984 as written. It was moved, seconded and voted 5:0 to accept the minutes of the Board of Public Works Meeting of April 23, 1984 as written. It was moved, seconded and voted 4:0:1 (Mrs. Wood abstaining) to accept the minutes of the Board of Public Works Meeting of April. 26, 1984 as amended, c Board of Public Works Meeting of May 7g t984 Page Superintendent Fletcher reported that he had several meetings with principals of RFSC:O and they very possibly may have a contract ready for review at the next Board meeting. The Superintendent advised the Board the terms would be between three and five years. Mrs. Wood said she was in favor of an 11 year term. The Superintendent advised that he felt the 3 to 5 year term would allow the Board to do some future negotiating with NESWC, Messrs. Barker, Hampson and Griffin stated they felt the message from Finance Committee was to consider a 3 to 5 year term, The Superintendent in answer to questinns of availability of NE.SWC stated the plant would obviously open in 1987 but there was no firm commitment on either side to be able to join NESWC when they opened" The Superintendent suggested the Board read the Conditions for the North Reading project at their leisure and ask directly if there were any particular areas the Superintendent could address as the report is highly technical.. The Superintendent reported that the Water Treatment Plant modifications wi.l.l be reinstituted this week and that the lime system could possibly he returned to service next weeks tyre Griffin asked what the status of the Tassi resignation was. Superintendent Fletcher reported that we had advertised and that some returns had been received- but they would be reviewed together at the end of the week and that there would he another report on the Water Treatment Plant and its employees and equipment for next week- Superi.ntepdent. Fletcher reported that he felt he may have made an error in the Design Consulting Selection process in that under the terms c Board of Public Works Meeting of May 7: 1984 Page 3 of Chapter 7S9 we might possibly have to refer the project to Designer Selection Review Process, but he would be talking to Town Counsel about this and would report back to the Board.„ Superintendent Fletcher will meet with Ted Cohen next Friday night and discuss the fact that we may have to readvertise, however, he does not feel this will cause us too much difficulty. The problem seems to be that even though this is a public works job, the fact that it is solely a building may bring us under the umbrella of the new law. The Superintendent in response to a question from the Board, stated that the only involvement is that we mighthave to register, but we could sti.l.l choose a consultant of our choice,, Mr. Hampson asked how long the time was for notification and the answer is that the Central Registry must have ten days notice. Mr. Griffin asked if the purpose of registration was to get us in line for grants, The Superintendent replied no, this was not a requirement for grants. The Superintendent reported that there i.s a possibility that the National Guard mi.g.h.t remove the l.andfi.ll trash as a civic project for the cost of supplying diesel feel. The Superintendent reported that General. Quigley was in favor of this type of civic project, but we do have to ?Make a formal request of the National Guard. Mfrs. Wood asked when the removal might take place and the Superintendent stated it appeared that. September was the best available date and on our i.niti.al meetings the DUE seemed to he in favor of a September date and the Superintendent reported our schedule could be maintained. Board of Public Works Meeting of May ?e 1984 Page 4 Chairman Barker told the hoard that there are several people who live in the community that are in the Nat.i.onal. Guard and they would like this type of project as they would not have to travel very far and would gain the experience credits. It was moved and seconded that the Superintendent file a request with the National. Guard for this project. ?bra Griffin amended the motion to add "or any other help" they might he able to give. The main motion as amended was voted 5:0, The Superintendent pointed out that even though there had been a meeting with DEOF and that the National Guard was interested in this project, there were no firm commitments from any one of the three parti.c.i.pants; but that a letter would go to the National. Guard requesting this action and we would copy DFOF for their feelings on using the National. Guard on that date, The question was asked of the Superintendent if the September timing would delay construction. The Superintendent replied that borings would be made directly through the trash as necessary. Linder the Chairman's report, Mr. Barker brought up the Lovani.s (Dater Treatment Plant Plaque. A discussion ensued led by hire Griffin who thought there was a redundancy in "Board of Public Works" and that the first hoard of Public Works should be crossed out and the second should read "hoards of Public Works" ! The hoard discussed several versions of the plaque. it was finally agreed that the reading directly under the month would be "hoards of Public Works 1981 - 1984" and that harry F. Hampsons' name would be Board of Public Works Meeting of May 1984 Page S moved above to the far right column so the balance would be 3; 7g 3 and Cindy is to ascertain the date of Roger's appointment as Superintendent and the time shall he for his time as Superintendent only. The Chairman explained the use of the Monthly Planning Calendar and said in the future that each Board Member will get this for the next months The intention of the use of this calendar is to get a more organized meeting schedule and to do pre-planning for the theme of each meeting.. The Chairman stated that he had discussed the Planning Calendar and the fact that the Board should go to a bi-monthly meeting schedule rather than a weekly schedule,: The Chairman asked the Superintendent to make a presentation on the Central. Business Di.stri,ct improvements. The Superintendent explained the remedial work required by use of a diagram and a lengthy discussion ensued. Mr. Griffin requested that the Department research the possibility of using cobblestones as a centerline ruThle strip so that cars going southbound would not interfere with northbound left terns, The Superintendent stated he would look into the application of "cat tracks" and rumble strips if possihlen Mr. Griffin also brought up the subject of the "dummy con" and people who make illegal turns at that structures After a lengthy discussion with the Superintendent, he said he would have the Engineering Department look at this for possible changes at that location. At this times the Superintendent asked for comments on the beechen bicycle racks and waste receptacles proposed for the Central Board of Public Works Meeting of May 7, 1984 Page 6 Business District i.mprovement&: It was agreed that two five foot bicycle racks should be purchased and also that only three benches should he purchased in the event that the merchants or other people did not particularly care for the type of bench presented, then some other type of bench could be purchased in the future. The Superintendent maintained that the benches, though not particularly beautiful., would function in that they are especially heavy and would resist movement and vandalism,. It was moved;, seconded and voted 5;0 that two bicycle racks, three benches and necessary trash receptacles would he ordered at this t ime The Chairman asked the Superintendent to make sure that the centerlines were marked going North on Route FAQ The Superintendent responded it could not he done at this time due to outside air temperature but would be done as soon as possible. Under 03d and New Business; Mr. Polychrones read a letter from Mr. John Agnew stating that Ci.vi.l. Defense would need a safe location including fall-out protection and that the Superintendent advised him this could not be done at the location proposed for the new public works garage. Mrs. Wood informed Mfr:: Polychrones that there was quite possibly an error in Mr. Agnew's statement and she would discuss it with Mr. Agnew and get back to Mr. Pol,ychrones. Board of Public Works Meeting of May 7, 1984 Page 7 Mr, Hampson requested that he be removed from the selection process to obtain a consultant for the Public Works Garage as he feels that he is too closely associated with all the . possible consultants, The Board took this under. advisement- Mrs. Wood moved and it was seconded to go into Fxecuti.ve Session to discuss personnel matters, not to reconvene in open session, and the Chairman polled the Board as follows, Mr. Hampson - aye Mr. Griffin - aye Mr, Pol.ychrones. - aye Mrs. Wood - aye Mr. Barker - aye The Board sinned the Payroll and the Bill.rol.l for the period ending May 4, 1.984. The meeting adjourned at 990 PA, Respectfully submitted, ~ec ret