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HomeMy WebLinkAbout1984-02-06 Board of Public Works MinutesBoard of Public Works Meeting of February 6, 1984 Page i A meeting of the Board of Public Works convened in Room 16, Municipal Building at 7;30 P.M. Present were Chairman Wood, Secretary Barker, Board Members Polychrones, Griffin and Hampson and Assistant Superintendent William R. Bergeron. It was moved, seconded and voted 5;0 to approve the minutes of the Board of Public Works Meeting of January 17, 1984 as corrected. Chairman Wood informed the Board it was necessary to request a transfer from the Snow & Ice account. It was moved, seconded and voted 5;0 to request $30,000.00 from the Reserve Fund. The Board discussed Articles to be included on the Warrant for the Spring Town Meeting. Mr. Barker read the Notice of Public Hearing at 8;00 P.M. regarding the proposed extension of the main sanitary sewer in the following locations. Lakeview Avenue - John Street to vicinity Beech Street Dean Road - All There were approximately seven abuttors present. Chairman Wood welcomed them to the Hearing. Mr. Bergeron gave his presentation on Dean Road first. The abuttors will be responsible for 30% of the cost for the installation of the main. The basis of the assessment is the total lineal foot frontage of all of the abutting property owners. The estimated assessment is actually 30% of what the Town anticipates the project will cost. It will also cost the abuttors the price of the installation of the lateral. Alan Swan of the Engineering Division was also present at the Hearing to hand out the cost estimates, collect the opinion polls and answer specific questions the abuttors might have. l Board of Public Works Meeting of February b, 1984 Page 2 Mr. Bergeron next discussed the Lakeview Avenue sewer extension project. Mr. Bergeron explained that only three connections will be made and those three homeowners will have to pay for the entire construction cost. Mr. Barker read the letter from the Attorney for the Chadwick Arms Apartment complex informing the Board they would not pay any portion of the cost for this project. Mr. Bergeron explained to the Board why they were not assessed for this work. A general question and answer period ensued. It was moved, seconded and voted 5:0 to close the Hearing at 8:50 P. M. The Board adjourned temporarily to meet as the Board of Survey. The Board reconvened at 9:37 P.M. The Board next discussed the award of Contract 84-1; Collection and Disposal of Rubbish. The Board met with David and Michael Vining of Vining Disposal, Inc., the low bidder. Mr. Bergeron stated the bonding company would have no trouble bonding Vining. In a meeting with Vining (Mike Vining, President) on January 31, 1984 he indicated that the person making out the bid (David Vining, Vice President) misunderstood his intent and put $1.00/year instead of $1.00/container/year and $1.00/c.y. (which would result in a $22,668.00 increase in the bid) but when pressed, although wishing to come to an agreeable solution concerning an increase in the bid amount, Mike Vining stated that if the Board took a hard line and awarded the contract as bid 'i I Board of Public Works Meeting of February b, 1984 Page 3 that he would accept the terms and prices. Mr. Bergeron stated the problem we have is the discrepancies in the interpretation of the bid. Chairman Wood stated as I remember correctly, there are different lines in the contract to be filled in with different amounts, one of them had to do with the general collection, dumpsters and barrel collections. David Vining replied this was clearly a clerical error originally on my part. I asked to withdraw my bid when the bids were opened. Mr. Griffin asked what options are open to us?. Can we put this out for a rebid? Chairman Wood stated if we were to change this page for you, we might have to change the bid pages for everyone else. Mr. Griffin stated I am not in favor of altering the bid unless it is desirable for the Board to go entirely with a new bidding process. Mr. Vining asked can the Board get legal counsel? Chairman Wood, replied yes, we could, but I would choose not to. Mr. Griffin stated that I do not see that this is in fact a realistic option for us to go to sanitary landfills. I think the Town better start to make another kind of solid waste disposal commitment. Mr. Vining stated my recommendation is not to wait a year. The Plainville Landfill will be available for the next three years. I don't know of any other landfills in this area that will be available. He stated the RESCO operation is well beyond their capacity right now, they are just about maximized. He felt the NESWC operation was a much better deal because of the potential revenue generated back to the participating communities. Y 1 Board of Public Works Meeting of February b, 1984 Page 4 Mr. Griffin asked if we were to negotiate with NESWC or RESCO or Refuse Fuels, what would Vining do? Mr. David Vining replied it would be the Town's responsibility to negotiate the disposal of the rubbish only. The hauler contract would be for a collection and transport figure only. Mr. Vining stated we are willing to work with you. If you are entertaining the thoughts of going into a long term relationship, put a limit on the volume your residents can generate. Chairman Wood asked when you talk about limiting, what about large objects? What is your solution? Mr. Vining stated there would be no separate pickup. Our vehicles are capable of handling all goods, i.e., refrigerators, washing machines, water heaters, etc. If you enter into the solid waste contract, you can not bring those items to the facility. One day a week the residents can call in their requests and on that day we will pick these things up. It would be a scrap metal salvage operation. This should be very lucrative with our understanding of the scrap metal market of the 80's. Mr. David Vining stated it should be made clear that any time between now and July 1, 1984 we are willing to sit down and come up with a price for the contract agreeable to both of us. Mr. Barker moved to award Contract 84-1 to Vining Disposal, Inc. of Medford, Ma. in the amount of $492,011.00, for a three year contract subject to funding being provided by each Annual Town Meeting of the three years in accordance with the bid dated January 19, 1984, subject to the procurement of satisfactory bonds and insurance requirements and certification of satisfactory landfill facilities and the credits indicated in the bid proposal can not exceed the charges for the specific items. The motion was seconded and voted 5;0. Board of Public Works Meeting of February b, 1984 Page 5 It was moved, seconded and voted 5:0 to put three separate Articles on the Warrant for the Spring Town Meeting for the Town to enter into a long term agreement with either RESCO, NESWC or Refuse Fuels. Under Old and New Business; Mr. Griffin informed the Board he will not be able to meet with the Space Study Committee on Wednesday nights, because of schedule conflicts. It was moved, seconded and voted 4:1 (Mr. Polychrones opposed) to appoint Arthur Polychrones to the Space Study Committee. Mr. Barker moved at 11:30 P.M. that the Board go into Executive Session for the purpose of discussing Union negotiations, not to reconvene in open session, and the Chairman polled the Board as follows: Mr. Hampson - aye Mr. Griffin - aye Mr. Polychrones - aye Mr. Barker - aye Mrs. Wood - aye The Board signed the Payroll and the Billroll for the period ending February 3, 1984. The meeting adjourned at 11:35 P.M. Respectfully submitted, Secretary