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HomeMy WebLinkAbout1985-02-04 Board of Public Works MinutesBoard of Public Works Meeting of February 4, 1985 Page 1 A meeting of the Board of Public Works convened in Room 16, Municipal Building at 7:30 P.M. Present were Chairman Barker, Secretary Hampson, Board Members Wood, Polychrones and Griffin, Superintendent A.V. Fletcher, P.E. and Assistant Superintendents McIntire and Redford. It was moved, seconded and voted 5:0 to accept the minutes of the Board of Public Works meeting of January 14, 1985 as amended. It was moved, seconded and voted 5:0 to accept the minutes of the Board of Survey meeting of January 14, 1985 as written. It was moved, seconded and voted 5:0 to accept the minutes of the Board of Public Works meeting of January 21, 1985 as written. Mr. Griffin stated he would like the skating rinks cleaned on a regular basis. Chairman Barker stated putting the hockey nets on one side at Castine Field has not eliminated hockey playing, perhaps the Departmpnt should erect signs. It was moved, seconded and voted 5:0 to accept the minutes of the Board of Public Works meeting of January 28, 1985 as written. Under the Superintendent's Report: Supt. Fletcher stated a development group that met with the Industrial Development Committee last week would like to meet with the Board on either February 11 or 19th. Bay Colony Properties will try to get in here on the 11th or 19th also. There are at least four companies now interested in developing the landfill. Mr. Griffin requested a general safety report and program of expectations for the next year. He would like to know if there is any indication the safety program is where it should be. The Board adjourned temporarily at 7:45 P.M. to meet as the Board of Survey. Board of Public Works Meeting of February 4, 1985 Page 2 The meeting reconvened at 7:55 P.M. It was moved, seconded and voted 5:0 to reconsider the vote on Snow & Ice. The discussion involved the fact that Finance Committee recommended increasing the Snow & Ice account by $2000 and decreasing the Highway General Account in that amount. Mrs. Wood stated I have a problem with rearranging accounts after attending a Finance Committee meeting at which they changed their policy. Mr. Griffin stated I have a problem with this also. I do not believe the treatment of the roads in the Town should be considered in this fashion. It was moved, seconded and voted 5:0 to table this discussion until a later date. Mr. Griffin stated it strikes me we should look at the funds coming into this Town from the Federal Government and report back to the Board, in light of the Federal Budget recently submitted to Congress. Mrs. Wood moved to go into Executive Session at 8:07 P.M. to discuss litigation and other legal matters, to reconvene in open session, and the Chairman polled the Board as follows: Mrs. Wood - aye Mr. Griffin - aye Mr. Polychrones - aye Mr. Hampson - aye Mr. Barker - aye The Board reconvened at 9:12 P.M. Board of Public Works Meeting of February 4, 1985 Page 3 The Board next reviewed a presentation from Don and Drew Dolben on a high-rise building on the John Street Landfill incorporating the BPW Facility into their design. Present from the Planning Board were: Peg Plansky, John Wood, David Devine and Maureen Rich. Present from the Industrial Development Committee were: Dan Ensminger, Roc O'Connell, Charlie Hewitt and Don Stroeble. Mr. Dolben stated this plan will provide tax revenue to the Town, the Town will own its portion of the facility in a condominium-type ownership. Mr. Dolben stated, in his opinion, this solves a lot of problems. Mrs. Wood stated I have a lot of problems with this concept. How such of the landfill area is this proposed to take? Mr. Dolben replied 8 - 10 acres. Mrs. Wood stated I as concerned that the Town will get caught in a legal bind later down the road. Mr. Dolben replied the condo concept is legal. Mr. Polychrones asked what is the cost of this project? Mr. Dolben replied in the $12,000,000 range. Roc O'Connell asked have you done any further study on the development of the rest of the landfill? Mr. Dolben replied I don't think this is economically buildable at this time and won't be for 10 - 15 years. John Wood asked what is your estimated time frame. Mr. Dolben replied 30 months from start to finish, public works occupancy will. probably take half that time. Board of Public Works Meeting of February 4, 1985 Page 4 Mr. Polychrones asked if the Board of Public Works had not moved the trash, would you have envisioned this the way you have? Mr. Dolben replied yes, I have envisioned this for a long time. I sat down with Stein Associates for a cup of coffee two or three weeks ago and this idea came up. Mr. Griffin asked did you at any time figure a dollar value for the Town's investment? Mr. Dol.ben replied $1,700,000.00 is our estimate. After a short discussion, Chairman Barker thanked the Dolben's for coming. The Board next met with members of the Planning Board and the Industrial Development Committee. Maureen Rich of the Planning Board stated the reason we asked for a meeting is that we have requested to see the studies done on putting the facility in the triangle at the landfill. Supt. Fletcher stated this is a result of the staff studies mostly interpreted by the Whitman & Howard report, there is no formal written report. Chairman Barker stated the triangle was chosen mostly because it is the oldest area of the landfill. Supt. Fletcher stated we did study the back portion of the dump and the seismics show that the ledge is much deeper in the back area. The basis for the work is in the Whitman & Howard report. Roc O'Connell asked how much more of the site is movable. Supt. Fletcher replied about 1 1/2 acres. There is approximately 12 acres in addition to the 8.32 acres proposed for the B.P.W. facility that would clear DERE. The back of the dump will not clear DEQE. i , S Board of Public Works Meeting of February 4, 1985 Page 5 Dan Ensminger of IDC stated we would urge that any decision that is ultimately made be made in the entire interests of the Town. He also added that the IDC will sponsor an Article for a developer to make a presentation regarding the site. He also stated developers have talked to him about this concept since 1984. David Devine stated the reason we are here is because the I.D.C. and Planning Board felt we owe this entire piece of property a little more attention that we have given it. Chairman Barker stated I-think the 8.23 acres should be a given. This was voted twice by the Town Meeting members. Supt. Fletcher stated to go to the back of the dump will cost an additional $1,000,000. Maureen Rich stated we are not asking the MAPC to tell us where the BPW belongs. We are asking for a study of the John Street area. Mrs. Wood stated the beginning study was the Whitman & Howard report done for the Industrial Development Committee. Mr. Barker stated I am sure the Department will make available the $29,000.00 worth of boring analyses on the 8.23 acres. We also have data sent to the DEAF on what has been done. Chairman Barker also stated any delay on this project is going to cost the Town much more money. Chairman Barker stated the Department will transmit all of this information to the IDC and the Planning Board. Under Old & New Business; Chairman Barker stated the Funding Ad Hoc Committee will not formally meet again. A formal report will be mailed to the Town Meeting members. He added that he has asked the Selectmen to position our article to follow all other related articles. 1 < . Board of Public Works Meeting of February 4, 1985 Page 6 It was moved, seconded and voted 4;0:1 (Mr. Hampson abstaining) to spend the $600.00 necessary to allow C.E. Maguire to prepare a presentation. After a discussion of the John Street Draft Report, information and presentation at Town Meeting, the meeting adjourned. The Board signed the Payroll and the Billroll for the period ending February 1, 1985. The meeting adjourned at 12:07 A.M. Respectfully submitted, S ~re t?y e