HomeMy WebLinkAbout1984-11-26 Board of Public Works MinutesBoard of Public Works Meeting of November 26, 1984 Page 1
A meeting of the Board of Public Works convened in Room 16,
Municipal Building at 7:30 P.M. Present were Chairman Barker, Secretary
Hampson, Board Members Polychrones and Griffin, Superintendent A.V.
Fletcher and Assistant Superintendents McIntire and Redford.
It was moved, seconded and voted 3:0:1 (Mr. Polychrones
abstaining) to accept the minutes of the Board of Public Works Meeting of
November 1, 1984 as corrected.
It was moved, seconded and voted 4:0 to accept the minutes of the
Board of Public Works Meeting of November 5, 1984 as corrected.
It was moved, seconded and voted 4:0 to accept the minutes of the
Board of Public Works Meeting of November 13, 1984 as written.
It was moved, seconded and voted 4:0 to accept the minutes of the
Board of Public Works Meeting of November 19, 1984 as written.
Under the Superintendent's Report:
Supt. Fletcher reported we have started today our Fall cleaning
and repair to the Water Treatment Plant. The poly-pigging is done with
the exception of Town Forest. There have been dramatic results in terms of
water volume. He explained the cleaning procedure and stated the filter
replacement is scheduled for December 10th.
Regarding the landfill, he stated the work is about ten days from
completion. We are now up to 143,000 yards moved. We are soliciting some
free materials and will be putting ads in the construction magazines
looking for clean, acceptable fill and clay. The loaming will probably not
be done until the Spring. We have had no gas, rodent or unusual problems.
Everything seems to be going well.
We have a hearing with the Conservation Commission next Monday
regarding their approval of the sewer and drainage contracts at the site.
After their approval, we will start work immediately.
Board of Public Works Meeting of November 26, 1984 Page 2
Mr. Griffin felt the Department should prepare a letter
immediately to the National Guard after the completion of their help to
Us.
Mr. Griffin stated he would be unavailable for the December 13
Board of Survey Meeting.
It was moved, seconded and voted 4:0 that Sheet No. 31, Gill No.
36 for a 70% sewer lateral for Sandra L. and Paul L. Sartell, 10 Breton
Circle, Plat 7 Lot 24 dated 11/19/84, in the amount of $336.00; and Bill
No. 37 for a 70% sewer lateral for Ernest E. and Genevieve A. Sartell, 13
Breton Circle, Plat 7 Lot 16 dated 11/19/84 in the amount of $336.00 be
commited to the Tax Collector and betterments assessed accordingly.
It was moved, seconded and voted 4:0 that Sheet No. 30, Bill No.
35 for a 70% lateral for Kevin A. and Nancy N. Gillespie, 233 Haverhill
Street, Plat 147 Lot 6, dated 11/19/84 in the amount of $323.40 be
commited to the Tax Collector and betterments assessed accordingly.
Mr. Hampson moved that the Superintendent be authorized to
approve and sign all sewer laterals in the future and forward assessments
to the Town Collector with notice to the Board. The motion was seconded.
After discussion, it was moved, seconded and voted 4:0 to table
the motion until the Department can come back with more information.
Mrs. Wood joined the meeting at 7:55 P.M.
Mr. Griffin stated recently there was a death of a former Board
Member, Walter Hopkins. He thought it should be duly noted in the minutes
that the Board eulogized him and thanked him for his services to the Town.
Mrs. Wood felt a sympathy card should be sent to his family.
The Board adjourned temporarily at 8:00 P.M. to meet as the Board
of Survey.
The meeting reconvened at 8:50 P.M.
Board of Public Works Meeting of November 26, 1984 Page 3
The Board next discussed the John Street Facility.
Supt. Fletcher stated I would like the sewer and drainage bids
awarded as recommended, subject to Conservation Commission approval next
Monday night.
It was moved, seconded and voted 5:0 to award Contract 84-19 -
Sanitary Sewer Main Construction (new John Street facility) to J. Marchese
& Sons Inc. of Everett, Ma. in accordance with their bid in the amount of
$29,469.00 subject to the contractor's procurement of the required payment
bond, performance bond and certificate of insurance and subject to the
approval of the Conservation Commission.
It was moved, seconded and voted 5:0 to award Contract 84-20 -
Drainage Relocation Construction (new John Street facility) to J. Marchese
& Sons Inc. of Everett, Ma. in accordance with their bid in the amount of
$96,960.00 subject to the contractor's procurement of the required payment
bond, performance bond and certificate of insurance and subject to the
approval of the Conservation Commission.
The Board next discussed the Superintendents memo regarding the
John Street Facility timetables, and the options, depending on when the
bids are received.
Chairman Barker stated I favor going out to bid now in order to
have a bid price to present at Town Meeting.
Supt. Fletcher stated it is my feeling if we go with an estimate,
there will be problems.
Mr. Griffin stated I am very concerned by what I perceive to be
persuasive negative currents that may make minor alterations impossible
not to accept, and cost us $35,000 in the process.
Supt. Fletcher stated if you make a decision to change something
now, you will still have to pay the Architect for redesign.
Board of Public Works Meeting of November 26, 1984 Page 4
Chairman Barker stated I think we need to make a decision as
managers of this project and make a stand at Town Meeting.
Supt. Fletcher stated to make the February date with a bid in
hand, tomorrow has to be the final meeting with the Architect.
Mrs. Wood stated I have never seen Town Meeting approve a project
without a firm bottom line price. I think we should get the bids before
February 11.
Mr. Polychrones stated I think we should go with a firm price.
Mr. Hampson stated I feel we should go in with a firm bid, the
sooner we get the job out to bid in 1985, the better.
Chairman Barker stated we have to consider the impact the delay
in terms of time will have on the operation at John Street. TASC is
starting their construction concurrently with ours, and we are therefore
going to suffer through difficult operations down there. Should a public
hearing be held?
Supt. Fletcher stated if there is going to be another public
meeting, it has to be done right now.
It was moved, seconded and voted 4:1 (Mr. Hampson opposed) to
hold a public hearing two weeks before the date of Town Meeting in
February, the purpose of which is a dry run prior to Town Meeting and the
presentation of problems that have been brought up since the inception of
the project.
It was moved, seconded and voted 5:0 to put this out to bid as
soon as possible to go to Town Meeting with a bid.
The Board next discussed the proposed report to February Town
Meeting and the proposed outline.
Mr. Hampson felt the funding committee report should be available
if possible.
Board of Public Works Meeting of November 26, 1984 Page 5
It was moved, seconded and voted 5:0 that a report to Town
Meeting be presented as outlined by the Board.
The Board next discussed the John Street Facility Deductions and
John Street Facility Financial Status memos.
Supt. Fletcher stated one of the reasons we have gone up so much
in the estimate is the fact that the subsurface ground is much worse than
we originally estimated. He also stated the net result is that there is an
additional 7,582 square feet in the building design. He stated there is
27,633 square feet proposed and 19,473 square feet existing.
Mr. Hampson left the meeting at 10:45 P.M.
The Board had a lengthy discussion concerning the possible
deductions at the new facility and advised the Superintendent of the items
to remain and those that should be deleted.
Mrs. Wood left the meeting at 11:10 P.M.
The Board signed the Payroll and the Billroll for the period
ending November 23, 1984.
The meeting adjourned at 11:20 P.M.
Respectfully submitted,
Secre ry