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HomeMy WebLinkAbout1984-10-15 Board of Public Works Minutes1 f Board of Public. Works Meeting of October 159 1984 Page 1 A meeting of the Board of Public Works convened in Room ib, Municipal Building at 7:30 P.M. Present were Chairman Barker, Secretary Hamnson, Board Members Wood, Polychrones and Griffin, Superintendent A.U. Fletcher and Assistant Superintendent's McIntire and Redford. Tt was moved; seconded and voted 5:O to accept the minutes of the Board of Survey meeting of September 27, 1984 as amended. It was moved, seconded and voted 5:4 that Supt. A.U. Fletcher he authorized to sign the Fnvironmental Testing and Hazard Assessment for the new DPW Facility Proposal dated October 3, 1984 from C.E. Maguire. It was moved, seconded and voted S:O that the Board adopt the Safety Regulations dated October 1984 prepared by the Department and that all employees comply with these regulations, including the addenda for safety regulations for the Water Treatment Plant. Mr. Griffin had a problem with the use of the Scott Air Paks in the Chlorine Dioxide Room; he wants the room to he handled with a larger degree of safety than presentlX handled. Mr. Wood had a problem with the ventilation system. Supt. Fletcher stated the ventilation is fine. We are getting an air change every 8 or 9 minutes. Mr. Griffin stated he would like an investigation into the long term effects of ingestion of chlorine dioxide. The Board next reviewed the Memorandum of Agreement between the School. Committee, the Recreation Committee and the Board of Public Works. It was moved, seconded and voted 5:O to continue the Memorandum of Agreement heween the School CommitteP7 the Recreation Committee and the Board of Public Workss and to amend the agreement by ADDING ender Section ITT - Recreation Committee - "r" - The Recreation Committee will notify the Board of Public Works of both spring and fall schedules. r Board of Public Works Meeting of October 15, 1984 Pagp The Board met with members of the Recreation Committee at 8;00 P:M. Prpsent from the Recreation Committee were Terry Donovan, John Pacinn Frank Driscoll and John Fallon and Stanley Quinlan from the Reading Men's Softball Ieagop, Mr. Driscoll presented the Board with a priority list for this year in a total amount of $1,400.00- They are looking to do improvements at Birch Meadow including making the wading pool into a fenced tot lot, improvements to all other play equipment in the area, making the court next to the basketball court into a second basketball court (fence & Light) and improve lighting on existing basketball court. At the lighted softball field, they want to move the backstop and diamond hack about 25 feet, put up a four foot fence behind the backstop and at first hasp side and lighting to complete (from FY85 appropriation). At Memorial Park they would like to start construction on a theatre platform. They would like equipment for tots at all parks. At Washington Park they would like to fill in the wading pool. Mr. Griffin asked, regarding the theatre platform at Memorial Park, have you looked into a platform that could easily be put up and taken down? Mr. Donovan replied we would have nowhere to store this nor the manpower to put it up and break it down.. Mrs. Wood stated last year you were looking for $1?,000.00 from the Town for the lights at. Birch Meadow Softball field. Mr. Quinlan stated we have put up $5000.00- This field is res3ly too small. We felt that if this much money was to be put up for the lighting, the field should be made regulation size. i- Board of Public Works Meeting of October 15, 1984 Page 3 Sept. Fletcher stated we met with Mr. Congdon, Mr. Rhoades and Mr. Moscarielln of the High School regarding the moving of this field. We have not heard hack from them to date. However, we do have a problem with the field hockey field. Mrs. Wood asked where is the Recreation Committee going to come up with the additional $5;000.00 for the lighted field? We only appropriated $25,925,00. Mr.: Driscoll stated T !understand from last year there was $12;000,00 appropriated from the Town and the Mens Softball League is donating $5;000.00, John Fallon stated T. believe the BPW appropriated funds for the work to he done in the Birch Meadow area to develop a utility field. He asked if there are any funds available and if there are, is there A. possibility that some of those funds could be used towards the relocation of the softball field? Ted McTntire replied we do have funds to develop that field but T don't know what the dollar amount is that we have, T believe $10,000 was appropriated for it, Mr. Griffin asked can you use unexpended funds for lighting? Chairman Barker replied only when you encumber funds,. Mrs. Wood stated my problem in particular is with the lighted softball field. T am very upset with the amount, of money being spent. The fields at Joshua Faton School are unsafe; to continue to add money into this area (Birch Meadow) is poor judgement. T feel we should spread this money around, John Fallon stated T =hare Mrs. Woods concerns about the condition of the Joshua Faton fields and it was my impression that in the Board of Public Works Meeting of October 1S, 1954 Page 4 Parks Department section of your Oudgpt, there would he fund available for the maintenance of these f i pl ds.: Mr. John Wood stated there needs to be cooperation between all parties involved. The fields at Joshua Faton School are deplorable. You should look at the cost-bpnefi.t ratio of these issues. Chairman Barker asked that the Department investigate the Eaton and Killam School fields for budget purposes with recommendations to the Board John Fallon asked that the Recreation Committee he notified of all funds available for parks maintenance. Finder the Superintendents' Report. Superintenden+. Fletcher discussed the new John Street Facility and his recommended bidding process, Peg Russell of the Finance Committee introduced the new BPW liasonn Mr. Frank Gornone. Septa Fletcher stated to bid this project in a base price plus add-on alternates mode, would be cost-henpficial to the TownR Mrs, Russell and Mr. Gorgone agreed from a Finance Committee point of vipw, dirs. Wood moved that a hid package be prpparpd for next Tuesday nights' meeting and a presentation to include all numbers including projected costs. The motion was seconded and voted S:O. Mfr. Griffin moved that the Space Study Committee liason he instructed to investigate the addition of a substantial amount of footage to their present plan for the Town Hall complex and they also be instructed to pursue fractionalQ 0 bidding as to where and how this office will be moved. Board of Public Works Meeting of October IS, 1984 Page S s The Board adjourned temporarily at 10:20 P.M. to meet as the Board of Survey. The meeting reconvened at 110S. P.M. The Board reviewed the memo from Sint. Fletcher regarding the water quantity and quality report. Tt was moved, seconded and voted S'0 to expend $46S,000 of bond money available for the purpose of items A-H (copy attached). Chairman Parker asked the Department to bring forth any releases on final treatment plant expenditures and release the applicable privied minutes. The Board next discussed the petition for sidewalks from the residents of Summer Avenue. Supt. Fletcher stated if this becomes a forc_Pd issue it will he extremely expensive. The Engineering Department will do survey and calculations in the next few months and will net back to the Board. Chairman Barker asked that a letter he sent to Mrs. Sachar apprising her of the status of this. Tt was moved, seconded and voted S,0 that Sheet No. 27, Bill No. 31 dated 10/IS/84 for a 70% lateral for john F, & Lucille A. Grieco, 6 F Street, Plat 1077 lot 47144 in the amount of $182.00 he committed to the Tax Collector and betterments assessed accordingly. The Board reviewed the agreement between the Commonwealth of Mass. and the Town of Reading relative to the installation of a storm drain to correct a drainage problem on mute 28 (Main Street) at the Church of the Nayarene. Tt was moved, seconded and voted 5;0 to sign the agreement and that the persons signing the agreement have the authority to do so. Board of Public Works Meeting of October 0, 1984 Page h Chairman Barker asked that the Board unanimously vote to thank Mrs. Margaret Russell for her valued hours and insight and that a letter be transmitted to her with a copy to the Finance Committee Chairman, stating the Board appreciates the objectivity with which she handled the problems of the BPW to the Finance Committee and conversely this was done in an extremely professional manner, The hoard next discussed the FY86 Budget. Asst. Supt. Mcintire stated he has budgeters a 0% salary increase, 0% energy increase and ? 1/2% non-energy increase. He stated the well fields should he two (2) separate pages instead of all included under the Water Treatment Plant. Chairman Barker requested a program on drainage ditch barrier maintenance he instituted,. Mr. Griffin moved that the Board go into Executive Session at 12:25 A.M., not to reconvene in open session, and Chairman Barker polled the Board as follows: Mr. Griffin - aye Mr. Hampson - aye Mr. Polyc..hrones - aye Mrs. Wood - aye Mr. Barker - aye The Board signed the payroll and the billroll for the period ending October 12. 1984. The meeting adjourned at 12:25 A.M. Respectfully submitted, rer ra /ry MEMORANDUM TO: Board of Public Works FROM: A.V. Fletcher, P.E. Superintendent DATE: October 12, 1984 RE: Water Quantity & Quality Report COST SUPPLEMENT: The following is an update of the project activity program of September 25, 1984: A. Replace One Filter (October 1984) B. Replace Five Filters (Winter 1984) C. Instrumentation D. Seismic Study E. Rehabilitate Well #3 F. Rehabilitate Revay Well #1 G. Repair Well Flow Meter H. Replace Auxiliary Engine, Revay #1 Well 82-20: Estimated Development Cost A. Well, Pump Complete B. Distribution Line Bond Money Available October 1, 1984 TOTAL $4,572 22,860 3,200 6,000 13,290 10,043 1,500 2,500 $63,965 $100,000 83,000 $183,000 1 76, 000 Our immediate goals are to have the treatment plant operating at the best possible efficiency level, and to insure adequate water supply for the coming years. To achieve these goals and to meet the high summer demands of 1985 I request the Board authorize the sum of $65,000 be expended for immediate project activity as shown. This work could be completed in time for 1985 spring flushing and subsequent summer demands. Since there is little chance that development of Well 82-20 can not begin (and in fact may never begin) until summer of 1985, I suggest the Board budget the amount of $75,000 in FY86 for well development and pipe line construction. AVF:cmb