HomeMy WebLinkAbout1984-10-01 Board of Public Works Minutes �
�
| '
Board of Public Works Meeting of October 1, 1.984 Page 1
A mpeting of the Board of Public Works convened in Room 16 of the
�
l
Municipal Building at 7: 30 P.M.
Present were Chairman Barker, Secretary Hampson, Board Members
Wood, Polychrones and Griffin, Supt. Anthony V. Fletcher and Assistant
Superintendents McIntire and Redford.
The first order of business was a motion from Mr. Polychrones to
accept the minutes of the September 24th meeting of the Board of Public
Works.
It was moved, seconded and voted S:O to accept the minutes as
amended.
The next order of business was a motion by Chairman Barker to
accept the revised Capital Outlay Plan of September 22, 1984. After the
motion was seconded by Board member Polychrones, all voted in favor of the
| plan. Tt was recommended that a rover letter be sent to the Finance
|
Committee.
The Supt. 's report included discussion on the removal of the domp
dirt mounds and Supt. Fletcher commented that all is going well. He also
mentioned an upcoming meeting with DFQF regarding the new well. According
to Chief Engineer Bill Kro]l, the new well should be a "go" or "no go" as
of February 20, 198S.
The Supt. 's report also included discussion on the availability
of our water supply. Supt. Fletcher stressed the need to "plug in" to
keep up the demand for the past 9 weekends.
Board Member Griffin asked if there should be a comprehensive
test of the Revay and #3 well. and the Superintendent agreed that it needed
to be tested. Mr. Criffin also asked if the Superintendent felt that the
/
<
Water Treatment Plant could handle things right now and Supt. Fletcher
�
�
) felt that the issve of the "quality" of the water was improving.
/
�
�
`
Board of Public Works Meeting of October 1, 1984 Page 2
/
/ As discussion continued on the quality of the water, the Supt.
} �0�
� noted that $176,000 was left to help take corrective action. Immediate
|
� steps to test the well was underway with Contract 8?-20. It was also
recommended by Supt. Fletcher that money be used to improve the
availability of the water supply. He stated that a minimum of at least one
year was needed to design a system, bid and do the work. Supt. Fletcher
felt that the Board should address the needs of cleaning the filters at
the Water Treatment Plant which uses a lot of water and stressing the need
for two wells with a sufficient quantity of watpr.
Board Member Griffin commented on the use of additional water
bans in order to curb the use of water under current circumstances,
mindful that additional development would have forced institution of the
| bans. He also asked the Supt. about further industrial development and the
steps needed to insure future water supply. Supt. Fletcher commented that
the DPW should not issue any permits without considering the effects to
the water supply.
A public hearing began at 7: 45 P.M.
Board Member Hampson read the notice of public hearing which was
followed by a report from Jim Blom]ey of the Reading Municipal Light Dept.
with regard to the upgrading in the square of the underground light
department cables. Mr. Blomley stated that the affected area would be from
Woburn Street to the manhole at CVS.
Board Member Griffin expressed concerns over how much of the
public business area was going to he effected.
Board Member Polyrhrones asked if this was all part of a normal
/
/
installation process.
/
Mr. B]omley responded by pointing out that due to the type of
work involved, some would have to be done on the weekends.
`
`
|
Board of Public Works Meeting of October 1, 1984 Page 3
|
irr
|
}
� Various traffic concerns were mentioned with Board Member Griffin
| L
making a suggestion to block off the Woburn Street driveway or the
possibility of having one driveway for in and out traffic.
Chairman Barker asked if the Light Dept. was planning to meet
with businpss area stores and if not, he asked that everyone, including
the Police Dept. , at least be given adpquate notice.
Board Member Polychrones then svggested that there also be some
other alternatives to close and open roads.
It was moved, seconded and voted S: O to close the hearing.
It was moved, seconded and voted 5: 0 to approve the petition of
the Reading Municipal Light Depertment.
� Item 5 on the agenda was followed by a discussion with regard to
|
)
/ a revised contract with C.F. Maguire.
| �0�
Supt. Fletcher made a recommendation to eliminate itpms C, D, and
E listed on page S, from the contract to help bring costs down and also
made another recommendation not to spend more than $52SO on hazardous
waste assessments. Any more than this he felt was not necessary.
Chairman Barker questioned the water testing costs and asked if
it could be reduced.
After a question as to what was going to he eliminated from the
contract, (Items C, D & E' page S) Board Member Wood mada a motion to
amend the Fnvironmenta] Testing and Hazardous Waste Assessment. A second
to the motion was made by Mr. Griffin.
The Supt. 's report included discussion on groundwater tests and
� corrnsivity tests to test the corrosive action of the water. The Supt.
i
stated that according to tests done by Whitman & Howard the results showed
|
| the water to be only slightly corrosive.
|
|
'
Board of Public Works Mepting of Ortobp' 1, 1984 Page 4
'
!
Mr. Griffin asked if ]nng term use could have any negative
-- effects.
Mr. Hampson voiced his concerns for health and safety measures.
Supt. Fletcher's response was that a safety code was established
with Maguire to be submitted with thp State plan. The Supt. also
mentioned that Rill MirRripn was the assigned 'Safety Officer for the
Department.
Board Member Hampson then asked if there would he any additional
costs. He followed the question with a motion to approve as amended, the
Hazardoos Waste Assessment Contract of September 28, 1.984 with a $S?SO
limit.
i Mr. Griffin moved to reqoest that the Board accept in principle
�
but with a new final draft
^
� Chairman Barker asked for any further discussJon and with none,
Mr. Hamnson spconded.
Item No. 7 on the Agenda was followed by a lengthy discussion in
regard to FY86 Budget. Chairman Barker asked Board members to refer to
their memo with regard to a plan for the new budget.
Mr. Hampson commented that he was pleased with the outline and
felt it was a step in the right direction.
Asst. Supt. McIntire gave an example of how salary items were
kept in detail. A record is kept of all. sick, vacation, personal time, and
overtime with the Board receiving an overtime report each week. Contracted
services are kept separate from normal sprvices.
� Al] oil and fuel are voted on spparately at Town Meeting. Under
the new format the Departmpnt was asked to eliminate lnng lists of
� --`
|
i
separate items.
|
i
� Mrs. Wood had a question on expensps being kept separate.
|
' Mr. Criffin recommended the new format �
. . �
/
| .
| '
� Board of Public Works Meeting of October 1, 1984 Page S
|
|
/
|
i
� Asst. Svpt. MrTntire cnmmentpd that a vprbal description of
| accounts could a]ways be given.
�
Margaret Russe] l of the Finance Committee stated that her Board
feels that it (the budget ) needs to he simplified.
S''pt. Fletcher mentioned that varioop sheets would still be
avai ]eh]e for information on internal office supplies and their records
for further control.
Next the chair asked for a concensus of opinion on keeping
temporary labor separate. Three (3) Board members did not see a need to do
this and two (2) were in favor of keeping the telephone cost separate.
Asst. Supt. McIntire asked to use the new format in the
transition of the Capital Outlay Plan with information provided if
|
� required.
Finance Committee made the same request.
A motion was made to accept the FY86 budget plan and all Board
members were in favor..
A request by the Chair was made to notify Finance Committee in
writing of the Boards' decision..
With regard to the next item on the agenda, Supt. Fletcher
recommended that the Board take action on a reqoest for the Avalon Road
sobdivis4nn.
Mrs. Wood madp a reqopst to have the petitioners file a full set
of conveyance p]ans.
A motion was made to approve the revised plan of May 87 1984 for
the approval of a subdivision at Avalon Road Fstates. The vote was 4: 1
'
(Mrs. Wood npposed).
�
°
. ^ .
|
� Board of Puh] ic Works Meeting of October 1, 1984 Page 6
|
\
|
i
�
|
/
| The next order of business was a request by Atty. Brad Latham for
! �N�
| ~~~
the abandonment of an easement - Field Pond Drive.
|
�
Supt. Fletcher noted that prior hold op was due to no plan, fust
a verba] request.
With a written plan provided, a motion was made to request the
Selectmen to draft the necessary arrangements for the abandonment of a 20
foot drainage easement on Field Pond Drive. The motion was seconded and
voted S:0.
A small discussion on the monies available for the new facility
focused on Town Meetings' decisions, the override of Proposition 2 1/2,
and the new bonding ispop. Mr. Hampson questioned who has the control over
| the 1.7 million dollars received from TASC.
|
)
| As a final report from the Supt. , an evaluation was given of the
! ��@
|
Parks and Forestry Division. He stated that it was extremely well
supervised group and he felt that for such a small group they accomplished
a lot of wnrkr being responsible for maintaining all parks within the
Town. In order to cut costs in this Department, eliminating Dutch F]m
removal was cited as a possible solution.
Mr. Griffin raised an objection to this suggestion..
Supt. F]ptcher stated that it was just a recommendation as a long
range look at tightening the budget. Mr. Griffin then suggested the
Department set op a preliminary cost pay back fee structure.
The Supt. then requested that it be done only to recover costs
and no profit be rep]jzpd.
Supt. Fletcher told the Board that he has been in contact with
|
John Pacino, head of the Recreation Department, and he has said that so
far there are no problems in the area of our parks and playgrounds.
Ro.ard of Puhli.c Works Meeting of October 1 ,. 1.954 Page 7
Mr, Hamnson asked if Town Meeting will require an evaluation of
" the number of
npnnfR and ..nice nPpdpd_ 3 Fletcher stated we would do a
bUildinn evaluation such Ps' how many people and what they do,
i
i
Water and Sewer was also discussed with reference to the
responsibilities of the Dent..
and the
number of personnel.
I
Sunt. Fletcher noted that a 3 year cycle of system flushing was
in operation and water tanks and lines were cleared at the treatment
plant. He also stated that we are long overdue for a new fell system of
pipes and mentioned that this also effects the quality of the water.
Because of the cost involved, the Superi.ntendent recommended cleani.ng
lines by scraping. Thi. s cn1d pos_s. i.bly by a 7 year plan.
The meter division with only three people; is responsible for
reading all meters, maintaining them, and helps at times with the Water
3 Department,
t
The Sewer Department with four people maintains 95 miles of sewer
mains within the Town. Sunt, Fl.etcher felt that these departments were
doing an excellent.. job.
Chairman Barker questioned the overtime at the Water Treatment
Plant and wanted to know if we could leave the Water Treatment Plant..
unattended. Sunt. Fletcher objected to ever leaving the plant unattended,
s
it would be ton dangerous,
Lastly, the Highway Department discussion developed into
equipment needs and roadway maintenance pol+ciec-.. Supt. Fl.P rhpr
noted
that he and Asst, Sent, McTntire drove through the Town to inspect.. streets
_
/ ^ ^ ~
\
\ Board cif Pohlic Works Meeting of October 1 ' 1984 Rpge 8
|
' k
�
and made some general comments on tape.
/ Overall the ';opt. felt the Department has a prodortive staff.
The Board signed the Payroll and the Bj ] ] rnl ] for the perjnd
ending September ?8, 1984.
The meeting adjourned at 11 : 30 P.M.
Respectfully sohmitted,
Secret. y
|
| �N�
MEMORANDUM
TO: Board of Public Works
FROM: A.V. Fletcher, P.E.
Superintendent
DATE: October 12, 1984
RE: Water Quantity & Quality Report
COST SUPPLEMENT:
The following is an update of the project activity program of
September 25, 1984-
A. Replace One Filter (October 1984) $4,572
B. Replace Five Filters (Winter 1984) 22,860
C. Instrumentation 3,200
D. Seismic Study 6,000
E. Rehabilitate Well M3 13,290
F. Rehabilitate Revay Well #1 10,043
G. Repair Well Flow Meter 1 ,500
H. Replace Auxiliary Engine, Revay N1 2,500
TOTAL $63,965
Well 82-20: Estimated Development Cost
A. Well, Pump Complete $100,000
B. Distribution Line 83,000
$183,000
Bond Money Available October 1 , 1984 176,000
Our immediate goals are to have the treatment plant operating at the
best possible efficiency level, and to insure adequate water supply
for the coming years. To achieve these goals and to meet the high
summer demands of 1985 I request the Board authorize the sum of
$65,000be expended for immediate project activity as shown. This
work could be completed in time for 1985 spring flushing and
subsequent summer demands.
Since there is little chance that development of Well 82-20 can not
begin (and in fact may never begin) until summer of 1985, I suggest
the Board budget the amount of $75,000 in FY86 for well development
and pipe line construction.
AVF:cmb
DO GLASS L. BARKER, Ch¢ifmon
TOWN OF READING OFFICE OF BARRY E. SAMPSON, Sevefmy
GAIL F. WOOD
ARTHUR POLYCHRONES
BOARD OF PUBLIC WORKS ROBERT P. GRIFFIN
p Y MUNICIPAL BUILDING A. V. FLETCHER, P.E., Supennfentlent
�' � READING, MASS. 01867
teA°��
MASSACHUSETTS
October 3, 1984
Middlesex, as
The undersigned, Board of Public works of the Town of
Reading, in compliance with the provisions of the General Laws,
Chapter 80, as amended by Chapter 63 of the Acts of 1933, hereby
certify that the lists herewith contain the names of persons
against whom we have made betterment assessments together with
the location of the land ianefited by the improvement and the
nature and amount of such betterment assessment.
Sewer lateral 1708)......................$182.00
Total......... .............$182.00
' Such list is certified to you for the purpose of commiting
same to the Tax Collector, as provided by law.
WITNESS our hands this fifteenth day of October 1984.
Cpairman
!,,=cretary