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HomeMy WebLinkAbout1984-06-25 Board of Public Works MinutesBoard of Public Works Meeting of June 25, 1984 Page 1 A meeting of the Board of Public Works convened in Room 127, Reading Memorial High School at 7;00 P.M. Present were Chairman Barker, Secretary Hampson, Board Members Wood, Polychrones and Griffin, Superintendent Anthony V. Fletcher, P.E. and Assistant Superintendent Edward D. McIntire, Jr. It was moved, seconded and voted 5;0 to accept the minutes of the Board of Public Works meeting of June 11, 1984 as amended. It was moved, seconded and voted 4;0;1 (Mr. Polychrones abstaining) to accept the minutes of the Board of Survey meeting of June 14, 1984 as amended. It was moved, seconded and voted 4;0;1 (Mr. Polychrones abstaining) to accept the minutes of the Board of Public Works meeting of June 14, 1984 as written. It was moved, seconded and voted 5;0 to award Contract 84-9 - Stone Chip Seal Surface Treatment to Able Bituminous Contractors Inc., East Providence, R.I. in the amount of $28,493.25 for Alternate #1 subject to the procurement of the required performance and payment bonds and certificates of insurance. Mr. Griffin expressed his dissatisfaction with a portion of stone chip seal done in 1983 which required additional sweeping by the Department due to the spauling off of the stone chips. Superintendent Fletcher informed Mr. Griffin that this would not happen in the future. Chairman Barker requested that the Board be informed as to the location of the test section which will incorporate rubberized asphalt. 'S , Board of Public Works Meeting of June 25, 1984 Page 2 It was moved, seconded and voted 5,0 to award Contract 84-13A - Roadway Construction to Ram Contracting, Inc. of Burlington, Ma, in the amount of 825,772.70 subject to their procurement of the required payment bond, performance bond, and certificate of insurance. It was moved, seconded and voted 5;0 to award Contract 84-10 - Pavement Rehabilitation - to Bell & Flynn Inc., Stratham, N.H. in the amount of 8199,736.00 subject to the procurement of the required payment bond, performance bond, and certificate of insurance. Superintendent Fletcher explained his memo dated June 21, 1984 regarding the A&E cost analysis for the public works facility. SEA submitted a fee of 8140,000.00 which included construction services limited to 320 professional hours with a rate of 840 per hour after this limit was reached. Borings, boring analyses and reports and hazardous or methane testing was excluded as requested from the proposal. LEA Group submitted a fee of 8136,500.00 which excluded all geotechnical services, borings, boring analyses and reports. LEA suggested a 825,000 fee to cover all the excluded geotechnical services and borings. C.E. Maguire submitted a fee of 8139,400.00 including in-house geotechnical services but excluding borings, boring reports, and hazardous or methane testing. Black & Veatch quoted a fee of 6 - 8% of the total bid for the facility. Superintendent Fletcher estimated the cost to be between 8140,000 - 8150,000, but the fee did not include any geotechnical services or test boring services. Board of Public Works Meeting of June 25, 1984 Page 3 Superintendent Fletcher felt that the limitation of 320 professional hours submitted by SEA Consultants could possibly add a substantial amount ($10,000 - $20,000) to the fee of $140,000. Superintendent Fletcher did not feel that the geotechnical services and test boring work as quoted by LEA in the amount of $25,000 would raise that amount but would be closer to $15,000 - $20,000. There was some concern on the proposal by G.E. Maguire regarding geotechnical services in that the proposal submitted by C.E. Maguire indicate that geotechnical services were not included in the proposal, but the presentation made to the Board by Brian O'Donnell indicated that geotechnical. services were provided except for test borings and reports. Superintendent Fletcher contacted Brian O'Donnell of C.E. Maguire and was informed by Mr. O'Donnell. that the geotechnical evaluations performed by Dr. Amslinger were included in their bid, but the borings themselves would not be included. Superintendent Fletcher felt that he could not put an exact dollar amount on the quoted fee from Black & Veatch due to the fact that there was a percentage range that was based on a total bid of the DPW facility project which is an unknown number at this time. The Board signed Contract 84-1 - Rubbish Collection and Disposal, and Contract 84-8 - Applying Bituminous Concrete. The Board signed the Payroll and the Billroll for the period ending June 22, 1984. It was moved, seconded and voted 5:0 to adjourn at 7:45 P.M. so that the Board Members could attend the Special Town Meeting. The meeting reconvened at 10:05 P.M. All members were present as well as Mark Pillsbury of the Daily Times & Chronicle. Board of Public Works Meeting of June 25, 1984 Page 4 The Chairman recommended to the other members that a John Street report as prepared by the Chairman and approved by the members be sent to each Town Meeting member. The Chairman asked if the Board was ready to vote on the selection of an A&E firm for the design of the new BPW facility. The Superintendent was asked for comment. The Superintendent gave a brief rundown on each finalists lump sum price and qualifications and exclusions of each cost proposal. The Superintendent, after discussion from the floor with the members, stated that he felt that since the geotechnical services could not readily be defined in either extent or cost and since the pricing submitted by each A&E were for all intents and purposes the same, the Board should make selection based on presentation and service to the community. Mr. Griffin and Mrs. Wood said they felt that presentation should not be the main criteria for selection. Mrs. Wood opened the discussion with comments on each of the four finalists and the way they responded to the RFP and then nominated the firm of Black & Veatch, seconded by Bob Griffin. The Chairman called for the vote which was 0;4;1 (Mr. Hampson abstaining). Mrs. Wood then nominated the firm of SEA Consultants which was seconded by Robert Griffin. The Chairman called for the vote which was 0;4;1 (Mr. Hampson abstained). Mrs. Wood then nominated LEA Group, seconded by Mr. Griffin. The vote was 1:22 (Mr. Griffin in favor, Mrs. Wood and Mr. Hampson abstaining). Mrs. Wood then nominated C.E. Maguire, Inc., seconded by Mr. Polychrones. The Chairman called for the vote which was 3:1:1 (Mr. Griffin opposed and Mr. Hampson abstaining). Board of Public Works Meeting of June 25, 1984 Page 5 The Chairman then asked for a vote including the lump sum price. The motion was made by Mrs. Wood that the firm of C.E. Maguire be awarded the design contract in the amount of $139,400.00. The vote was 3:1;1 (Mr. Griffin opposed and Mr. Hampson abstaining). The meeting adjourned at 10:45 P.M. Respectfully submitted, Sec , ary 1