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Home My WebLink About1985-08-12 Board of Public Works Minutes• A Meeting of the Board of Public Works, August 12, 1985 Pagel A meeting of the Board of Public Works convened in Room 16, Municipal Building at 7:30 P.M. Present were Chairman Barker, Secretary Hampson, Board Members Polychrones, Griffin and Boucher, Superintendent A.V. Fletcher, P.E. and Assistant Superintendent McIntire. It was moved, seconded and voted 4:0:1 (Mr. Polychrones abstaining) to accept the minutes of the Board of Public Works Meeting of July 29, 1985 as amended. It was moved, seconded and voted 4:0:1 (Mr. Polychrones abstaining) to accept the minutes of the Board of Survey Meeting of July 29, 1985 as written. Under the Superintendent's Report: Superintendent Fletcher reported that he was notified of approval for a town-wide I/I study to be 90% funded by the Massachusetts Division of Water Polution Control. He reported that the Board must now put out an RFP for a consultant to do the Step I application. He also reported on the Reading Depot Parking Area, and stated we are #1 on the list for $1,000,000 Transportation Bill, when the money is allocated, that everyone is expecting to come through. We are planning to do all our own design and supervision to supplement the grant. Assistant Superintendent Redford joined the meeting at 7:45 P.M. Under Members Questions and Comments: Mr Griffin asked what has been the effect of the water ban? Superintendent Fletcher replied yesterday the water dropped down C 600,000 gallons since Saturday. We have been running at 3.1 mgd every day since the ban. The average from August 2 through August 11 was 3.1 mgd. Sunday, August 11 we ran at 2.54 mgd. He reported that DEQE has authorized water bans in 37 different communities. A Meeting of the Board of Public Works, August 12, 1985 Paget Mr. Griffin asked should we be considering a leak detection program town-wide? Superintendent Fletcher replied we have a contract out to begin this at the end of August. Under Chairman's Comments: Chairman Barker reported that the Planning Board would like to meet with us on Wednesday, August 21 at 8:00 P.M. regarding the John Street Planning Study. The Board adjourned temporarily at 7:50 P.M. to meet as the Board of Survey. The meeting reconvened at 7:55 P.M. It was moved, seconded and voted 5:0 to award Contract 85-14 - Inspection of Sanitary Sewer Mains to New England Pipe Cleaning of Wallingford, Connecticut in accordance with their bid amount of $30,760.00, subject to the contractors procurement of the required payment bond, performance bond and certificate of insurance. The Board next discussed the New Equipment Bids. It was moved, seconded and voted 5:0 that the contract for One (1) new Rack Body Truck be awarded to Taylor & Lloyd, Inc., 8 Railroad Avenue, Bedford, Massachusetts 01730 in the amount of $43,099.00 including the trade-in as per their bid dated July 16, 1985. It was moved, seconded and voted 5:O that the contract for One (1) new Pick Up Truck with trade be awarded to Bradford GMC Truck Center, 1886 Revere Beach Parkway, Everett, Massachusetts 02149 in the amount of $8,562.31 as per their bid dated July 15, 1985. It was moved, seconded and voted 5:0 that the contract for Two (2) Heavy Duty Snow Plow Moldboards be awarded to Truck Equipment Boston, Inc., 300 North Beacon Street, Brighton, Massachusetts 02135 in the amount of $5,600.00 as per their bid dated July 15, 1985. A Meeting of the Board of Public Works, August 12, 1985 page3 It was moved, seconded and voted 5:0 that the contract for One (1) new Hydraulic Crawler Excavator be awarded to Bobcat of Boston, Inc., 20 Concord Street, North Reading, Massachusetts 01864 in the amount of $24,190.00 as per their bid dated July 16, 1985. It was moved, seconded and voted 5:0 that the contract for One (1) New Trailer Mounted Brush and Log Chipper be awarded to the lowest bidder meeting the specifications, New England Arborware, Inc., 10 Sibley Road, Weston, Massachusetts 02193 in the amount of $1.2,187.00 including trade, as per their bid dated July 17, 1985. It was moved, seconded and voted 5:0 that the contract for One (1) New Self-propelled Two-wheel Tractor be awarded to Abbott Supply, Inc., 362 Middlesex Avenue, Wilmington, Massachusetts 01887 in the amount of $4,999.00 as per their bid dated July 17, 1985. The Board next discussed the need for a By-Law to restrict the use of water. Presently, this Cry-Law does not exist and we do not have any legal means by which to fine homeowners for using water illegally during a ban. Mr. Griffin stated he would agree with the need for such a Cry-Law. The Board next discussed the need for a Cry-Law to inspect for illegal sewerage discharge and to inspect water meters. These issues would also have to be brought before the By-Law Committee. Mr. Griffin stated I would like to see these divided as two separate items. Superintendent Fletcher stated if you would prevent people from discharging into the sewerage system, you should have some other form of C discharge available to them. If there is no alternative to a wet cellar, then the chances are it would be almost impossible to enforce. Mr. Boucher stated we must look at all the ramifications. A Meeting of the Board of Public Works, August 12, 1985 Page4 Regarding the Inspection of Water Meters: E Supt. Fletcher stated the cost for a program of this sort would run about $500,000. Mr. Griffin stated I have some reservation about this. I would like to see us hold off about six months on this. I would like to see the Department explore a water meter reading system of the most advanced technology available, and perhaps we can accomplish it this way. It was also the concensus of the Canard that the Chair write a letter to the Chairman of the Cry-Law Committee regarding three new by-laws proposed by the BPW. Under Old and New Business: The Board discussed the Postage Machine. Mr. Polychrones suggested that the Board go forth with this purchase, and felt this should be a mutual agreement with the Tax Collector. Mr. Polychrones asked that the Department look into the funding of this machine. He felt the Board should give the old machine to the Tax Collector. The Board next discussed the DPW Facility Relocation memos written by Superintendent Fletcher. Mr. Griffin stated he received a phone call from Town meeting member Gill Brown a few weeks ago. His approach is that he feels there is some change in the Town's mood toward moving to the Pearl Street School and asked that I bring it to the Board's attention and identify the amount of administrative space needed by the DPW. Mr. Griffin requested that the Administrative space be held as a bid alternate. Superintendent Fletcher stated I must point out, however, that the law does not allow us to have a negative or a minus alternate. _ • Y A Meeting of the Board of Public Works, August ii, 1985 Pages E Mr. Griffin then stated another concern is that the acreage behind the Texaco station which is designated wetland area, be identified for one purpose, only as a snow dump. Superintendent Fletcher stated, as it turns out, you have used this land on occasion. Whether you use the back of the dump or this land, you are discharging into the same body of water. The discharge waters are "Class C". I don't know if the Conservation Commission would give you approval on this. Mr. Griffin stated I would like this parcel of land (behind the Texaco station) eliminated, since this is not useable. Mr. Polychrones stated as far as the Special Study Committee is concerned, the Board of Puhlic Works administration is not going to stay at the Town Hall. It was moved, seconded and voted 5;0 that an Artirle for Special Town meeting be submitted that Town meeting reaffirm previous votes that the Board of Public Works be located on the John Street parcel, care and custody of which was given to the Board of Public Works. It was moved, seconded and voted 5:0 that the Board of Public Works go on record as favoring the John Street site as the site for the new DPW facility, as previously voted. Mr. Hampson moved that Town meeting authorize the Treasurer to bond in an amount not to exceed 3.5 million dollars for Design, Engineering, Construction, Equipment, Furnishings and all other associated costs including relocation, as necessary to the John Street Site, as previously voted by Special Town meeting on April 26, 1984 under Article d14. The motion was seconded. Mr. Griffin amended the amount to be bonded to 3.6 million dollars. The main motion as amended was voted 5:0. A Meeting of the Board of Public Works, August 12, 1985 Page6 Chairman Barker stated this information package should be transmitted to Town Meeting members and interested Boards right after Labor Day. He added that he would like to see the actual motions given to Town Counsel as soon as possible. The Board signed the Payroll and Billroll for the period ending August 9, 1985. The meeting adjourned at 9;30 P.M. Respectfully submitted, I G Secr ary Li t