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HomeMy WebLinkAbout1985-06-17 Board of Public Works MinutesBoard of Public Works Meeting of June 17, 1985 Page 1 A meeting of the Board of Public Works convened in Room lb, Municipal Building at 7:30 P.M. Present were Chairman Barker, Secretary Hampson, Board Members Polychrones, Griffin and Boucher, Supt. A.V. Fletcher, P.E. and Asst. Superintendent Edward D. McIntire, Jr. It was moved, seconded and voted 5:0 to accept the minutes of the Board of Public Works Meeting of June 10, 1985 as amended. It was moved, seconded and voted 5:0 to accept the minutes of the Board of Survey Meeting of June 10, 1985 as amended. It was moved, seconded and voted 5:0 to accept the minutes of the Executive Session meeting of June 10, 1985 as written and that they remain in private privy. Supt. Fletcher stated he recommends that the Board vote to abandon the easement on Main and Ash Streets. It was moved, seconded and voted 5:0 to abandon the easement on Main Street across the northeast corner of the property of Lube 495 Realty Trust because of the successful. completion of an alternate pipeline in the public way. Under Chairman's comments: Chairman Barker stated I have drafted a note to Russ Graham expressing this Boards thanks for a job well done. The Department will send this out forthwith. Mr. Barker also stated that we are making changes in the handout packages to allow the Board and staff to receive comments and respond prior to there being released to the press and other people. Approved versions of any rcle~.:~scs will be available subsequent to the meeting or the next day. He then assigned Town Meeting Motions for June 24 S.T.M. as follows: Board of Public Works Meeting of June 17, 1985 Gage Article 8 - Robert Griffin Article 10 - rry Hampson Article 11 - Ron Boucher tinder members Questions and Comments; Mr. Griffin asked if the Department has reviewed current grant policies by the State and Federal Government. He noticed that the Federal Government has put aside funds for sewer. We should look for grant reimbursement for enforced sewering within the Aquifer Protection Area. He requested this be actively pursued by the Department. He also added that he hopes the Department does not have major problems with the July 1 Water Billing. Asst. Supt. Redford joined the meeting at 7;55 P.M. The Board adjourned temporarily at 7;55 P.M. to meet as the Board of Su rvcy. The Board reconvened at 8,30 P.M. The Board next had a joint meeting with the Planning Board. Present from the Planning Board were the following; Maureen Rich, John Wood, Sandra Trainor, David Devine, Michael Slezak and Peg Plansky. Also present was Bobbi Botticelli of the Finance Committee. Maureen Rich stated I think the reason. i called this meeting is that I am a firm believer in getting to the source of a problem, and I had no intention of engaging in a newspaper battle of wits. Mr. Barker asked what do you want to talk about in particular? I think as adults we should recognize things get taken out of context. Mrs. Rich replied regarding your memo of June 11 - in which I was quoted as saying "some towns operate on less land than the Board of Public Works is asking for". She stated I do not feel it is the Planning Boards place to be looking at anything until we have the consultants report in our hands. Secondly, the Planning Board is not going to decide this, Town 11 Board of Public Works Meeting of June 17, 1985 Page 3 Meeting will decide this. 'fir. Criffin wsked could you bring us up to date cn the timing of this report? Mrs. Mich replied we are looking at possibly July 3rd for the first report and we will supply your Board with a copy of this. She added that they are still aiming for the end of August or the first of September for a Special Town Meeting. David Devine stated we have asked these people to analyze this property. If we are sitting on a "gold mine" (the landfill) we must recommend to start working with you folks on looking at some of the alternatives for the garage. T believe we should work together. Chairman Barker stated I would like to go back to your statement regarding the original survey of the Facility Relocation Committee. In reference to the original survey, the F.R.C. did an extensive study. Do you have problems with that? Mr. Hampson added I think that is a very important issue. Mrs. Rich stated I have every report that was done by the F.R.C. However, I may have a difference of opinion toward their recommendations. Chairman Barker asked do you have a problem with the space requirements for the Board of Public Works? Mrs. Rich replied I have a problem with the space requirements as stated by the Facility Relocation Committee. Chairman Barker stated I think our Department spent a greet deal of time supplying tht~t Committee with detailed information. I don't know what more we could do. Board of Public Works Meeting of June 17, 1965 Page 4 . David Devine stated I would never criticize the actions of a volunteer Board. I am suggesting that for the good of the Town, perhaps we should be working together to loo;, at alternatives. Mr. Barker asked are you suggesting that previous to the delivery of your consultant's report to Town Meeting that one or more Boards should form another Facility Relocation Committee? Mr. Devine stated it would be wise for us as two Boards to study these alternative sites. Sandra Trainor stated that has not been discussed at our meetings. It is not logical to go ahead and repeat something another Board has done. Mr. Hampson asked who wrote the R.F.P. for the landfill study?. Peg Plansky replied she wrote it. Maureen Rich added, we took input from the IDC. Mr. Boucher stated the problem I have is that given the three options your consultant is working on, one of them being the Board of Public Works should be somewhere else, I would find it very hard to accept that kind of report unless it is coupled with an answer to where we are going to go. This should include the costs of moving. Chairman Barker stated in the Facility Relocation Committee Report the three primary sites recommended included cost amounts for moving. With a little effort those costs could be resurrected. The big question is does someone have a new site that we, as the Facility Relocation Committee, were not aware of. Barry Hampson asked what is the cost of us moving to the back of the landfill, and who is doing your geotechnical work? Board of Public Works Meeting of June 17, 1985 Page 5 Maureen Rich replied Haley & Aldrich is doing that work, and I will not and can not m4ke a determination until I have that final report in my hands. Mr. Griffin stated I would like us to be very conscious of the fact that we should be ready to review what we already have on hand. Maureen Rich stated in fairness to the IDC, they are looking at the open sites available to help us in our thinking. David Devine stated my primary concern is that I hear the clock ticking. Mr. Griffin stated I feel there is less danger in waiting to proceed until after the report. Chairman [Marker stated because the Facility Relocation Committee worked for a year on this issue, we are in a much better position to gather the information we need than we were 12 or 18 months ago. Mr. Hampson stated we should consider all the people who pleaded with us not to move into the neighborhood. Chairmen Barker asked is there any chance you might have a meeting to discuss your report prior to Town Meeting? Mrs. Rich replied I would presume so, we hope to come in at the end of August or the first of September. Mr. Hampson stated no decision should be made until November. Mrs. Rich stated this is simply a report in a public hearing process. She added as the reports come in, you will get them. It is unfortunate there wasn't planning in place before anything was sold. Mr. Boucher stated we should remind ourselves that it will cost E us a lot of money to buy private land. On a personal matter, Sandra Trainor reminded us we are all in this together and we are all working for a common goml, if there are barriers, let's break them down. Board of Public Works Meeting of June 17, 1985 Page 6 Chairman Barker stated it would appear that in two or three instances., every member of your Board has not received timely notice of communication from our Board. We are now suggesting that all correspondence he mailed individually to your homes. Mrs. Rich stated I think any correspondence should be sent to the office with a copy to my home. Supt. Fletcher stated I would feel much more comfortable with sending correspondence to your homes. Mr. Barker stated please let us know in writing what you would prefer. Mr. Griffin stated we have to move very quickly on the Aquifer Protection Plan. Mrs. Rich stated this will he on our agenda for June 26th. Mr. Polychrones stated this is a beginning, and it makes me very happy to see that we are smoothing things over and I hope this continues. The meeting with the Planning Board ended at 10:00 P.M. It was moved, seconded and voted 4:0 to award Contract 85-16, Gravel Packed Well and Appurtenances to J.L. Maher Co. of North Reading, Ma. in the amount of $58,787.50 subject to Final Town Meeting Appropriation Authorization and to the contractors procurement of the required payment bond, performance bond and certificate of insurance. It was moved, seconded and voted 4:0 to award Contract 85-20, Channel Reconstruction to J. Marchese & Sons Inc. of Everett, Ma. in the amount of $105,251.90 subject to Final Town Meeting Appropriation Authorization and to the contractors procurement of the required payment bond, performance bond and certificate of insurance. Board of Public Works Meeting of June 17, 1985 Page 7 It was moved, seconded and voted 5:0 to accept the Street Opening Permit Rcguirements and Roadway Con" _tructfan and Repair Standards as amended on June 10, 1985. Supt. Fletcher stated out of deference to the Board I had nothing to say to the Planning Board. I am not about to go to any Executive Session you or the Planning Board may hold, because I am not on trial and I don't intend to be on trial. Mr. Hampson stated I for one would not vote for an Executive Session. The Board signed the Payroll and the Billroll for the period ending June 14, 1985. The meeting adjourned at 10:25 P.M. Respectfully submitted, Secreta C