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HomeMy WebLinkAbout1985-05-28 Board of Public Works Minutes� � Board of Public Works Meeting of May 281 1985 Page 1 i � A meeting of the Board of Public Works convened in Room 16, --- Municipal Building, Reading, Ma. at 7: 30 P.M. Present were Chairman � Barker, Secretary Hampson, Board Members Polychrones, Griffin and Boucher � � and Superintendent A.V. Fletcher, P.E. i i Under Supt's Report - Sopt. Fletcher stated I have an additional � copy of the Riverpark E. I.R. Any Board Member who would like to review | this might do so and pass it on to the other Board Members for their / / ! input. | Mr. Griffin asked has a copy gone to M&E? Supt. Fletcher replied yes, and they will set up a meeting to discuss and review it. It was moved, seconded and voted S: O that the contract for Loam Borrow be awarded to Dmmenick Zanni Sons, Inc. , 22 Lakeview Ave. , Reading, ' | �N� Ma. in the amount of $7.50 per cubic yard delivered as per their bid dated May 16, 1985. Jt was moved, seconded and voted S: O that the Board award Contract 85-8 - Crack Sealing Bituminous concrete to Seal Best Inc. of Bridgewater, Ma. in accordance with their bid amount of $18,420.00 subject to Final Town Meeting Appropriation Authorization and to the contractors procurement of the required payment bond, performance bond and certificate of insurance. It was moved, seconded and votpd S: O to award Contract No. 8S-4 - Applying Bituminous Concrete to Professional Paving of Lowell, Ma. in accordance with their bid amount of $104,013.00 subject to Final Town Meeting FY86 Appropriation Authorization and to the contractors procurement of the required payment bond, performance bond and certificate of insurance. Board f Public b1ic Works Meeting of May F8, 1985 Page 2 � � v , ' � It was moved, seconded and voted S: O to award the contract for a } , --` Pre-Cast Concrete Utility Building to Concrete Systems Inc. of Hudson, ' N.H. in the amount of $4,SSO.00 installed as per their bid dated May 24, � � | K 1985. � � [ Regarding Colburn Road Extension Subdivision Filing' Asst. Supt. � ( � Redford stated the Department received a request from the developer (James � � Pacy) for an extension of time for the Board to take final action on the � subdivision until June 11, 198S. It was moved, seconded and voted S: O to grant the extension of � � time and that the Colburn Road Definitive Hearing be postponed to prior to June 11, 198S. Asst. Supt. Redford stated Mrs. Lotterio and others wish to be notified of any action. -- It was moved, seconded and voted S: O that the Board accept the Performance Bond and release Lots 1 and 13 from the Building and Conveyance Restrictions of a Covenant Agreement dated January 17, 198S regarding Colonial Drive. Regarding the John Street Pole Hearing, Chm. Barker stated since we have not had responses from the I.D.C. or the Planning Board regarding this issue, I suggest the Board take no action tonight on this issue. Mr. �riffin moved to accept the plan for moving the poles to the opposite side of John Street at the expense of TASC as requested at the public hearing. Mr. Griffin asked that the Board recognize a consistent pattern of delay does not enhance our position at all, it creates antagonism. He stated he will continue to offer this as a motion at additional meetings. The Board adjourned temporarily at 8: 00 P.M. to meet as the Board � � Board of Public Works Meeting of May 28, 1985 Page 3 / � ' � � The Board reconvened at 10| OS P.M. to discuss the proposed new � L water and sewer rates. � , Present were Beth Klepeis, Treasurer, Fin. Comm. Chairman Russ � Graham and Gail Wood. � | " Chm. Barker felt the Board should first set policy and go towards � � Enterprise Accounting. We should then set rates based on the above policy \ � and set an effective date and then vote on so-called related fees. Russ Graham stated I should emphasize that in all our deliberations we have gone on the premise that Enterprise Accounting would � be what Public Works would do. The Department did say "true enterprise accounting". We are obviously concerned that the bottom line will find us somewhere in the vicinitynf $270,000 short. I would find it very ARK difficult to say that because we did not go to Enterprise Accounting we -- have to lay people off. Chm. Barker stated I spoke with Paul Dustin on Friday and he stated it is extremely important this Board consider the overall status of the Town funds. Beth Klepeis stated I would like to address a question about Enterprise Accounting. I consulted with Richard Foley, the Accountant, and the Water Department seems to have been more nearly an Enterprise System. The sewer part of it does not allow for sewer surplus fund. An Enterprise System means legally there are certain things you can charge. Together we put together numbers for your Department, we are now in a negative free [ cash situation, less the fees to cover the cost of services. Because of � the MWRA, our whole financial picture has just changed. � � i � � � Board of Public Works Meeting of May 28, 198S Page 4 � ` / Mr. Barker asked what about capital projects? Should we be ^ L ' ` ^ funding that activity out of the rate totally, or should some portion come � from the tax levy? � ' ' Mr. Graham replied no matter what it is you have to fund the / ! problem is where are you going to get the money? / Mr. Hampson asked what are the funds the Finance Committee wants � � us to raise? Mrs. Klepeis replied the Board needs to raise $1.00 and how they arrive at that figure is up to the Board. It was moved, seconded and voted S:O to accept in principle the Enterprise Accounting System for water. Regarding the sewer rates, Mr. Hampson asked when is the last APIN ' time the sewer rate paid for Bonded Indebtedness. --- Beth Klepeis replied I would like to point out the last bonds sold were in 1980. ' � Mr. Hampson stated these bonds were never sold with the intention of being on the sewer rate. I feel this is a blatant attempt by the Town to circumvent Prop. 2 1/2. I have a real problem with this going on the � � sewer rates. � � It was moved, seconded and voted 3:2 (Mr. Polychrones and Mr. � Hampson opposed) to adopt a policy of Enterprise Accounting for sewer department accounts. It was moved, seconded and defeated 2: 3 (Mr. Barker, Mr. Griffin and Mr. Boucher opposed) that future bonded indebtedness include FY86 and ^ y future bonds only. ! � �mw It was moved, seconded and voted 4: 1 (Mr. Hampson opposed) that a rate fee of $2.00 for water be accepted. It was moved, seconded and voted S: O to reduce the $2.00 to $1.87 to reflect the application of a $100,000 surplus against the water rate. � ~ . ^ ' Board of Public Works Meeting of May 28, 198S Page S ' m ~ It was moved, seconded and voted 3: 2 (Mr. Hampson and Mr. Boucher k � r ~~~ opposed) to adopt $1.69 as the rate for FY86 for sewer costs. ` � � It was moved, seconded and voted 4: 1 (Mr. Hampson opposed) to � amend to $1 43 the rate for FY86 sewer costs i ^ . . � | , It was moved, seconded and voted S: O to reject the vote of April � i 1, 198S that adjustments to the water and sewer rates be made effective as / of April 1, 1985. It was moved, seconded and voted S: O to amend all recommended fee � � schedules dated May 2, 1985. ' It was moved, seconded and voted S: O that the effective date for y / the new rates for water and sewer be July 17 1.985 which is any usage reflected on the July 1, 198S bill. LmowIt was moved, seconded and voted 5:0 that the mechanics for collecting the assessed penalty of 1 1/2% for payments made after 60 days be handled by the Collector, Treasurer and Town Accountant. � ! It was moved, seconded and voted S:O that the Department draw up « forthwith for Board revliew a July bill insert explaining the reasons for the water and sewer increases. � It was moved, seconded and voted S: O that the Department investigate bi-monthly billing weighing cost vs. cash flow. � The Board signed the Payroll and the Billroll for the period ending May 24, 1985. Mr. Griffin moved that the Board go into Executive Session at � ` � Board of Public Works Meeting of May 28, 1985 Page 6 � ^ " � , 11: SO P.M. to discuss litigation matters and union negotiation matters not � 0�~ � to reconvene in open session and the Chairman polled the Board as follows: " ! � Mr. Boucher - aye ` / Mr. Griffin - aye , ^ / Mr. Polychrones - aye | ! Mr. Hampson - aye i Mr. Barker - aye � / The meeting adjourned at 11: SO P.M. Respectfully submitted, Qr�e t.�y AW ` ' � v i � � � ^ [ ! � E IF Office of W fIi Pourb Ncovk PAUL C. DUSTIN.CHAIRMAN 617 9a2-osoo PAUL E. LANDERS,VICE CHAIRMAN unicival �uilbinq - S MARY S. DEGLER,SECRETARY JOHN H. RUSSELL - EUGENE R. NIGRO READING. MASSACHUSETTS 01867 JOHN W. AGNEW.JR. - EXECUTIVE SECRETARY May 21, 1985 �� t '"CEI ED BOARD OF RMUC WORKS 2- Mr. Douglass L. Barker, Chairman Reading Board of Public Works Town Hall Reading, MA 01867 TOWN OF READING Dear Doug, This is in response to your memo of April 10, 1985 in which you request comments on TASC's petition to have the Light Departments poles moved from the west side to the east side of John Street. Please be advised that this matter was discussed at the Selectmen's meeting of May 20, 1985 and the Board strongly recommended the movement of the poles. The motion concerning this was that "the Board of Selectmen strongly support the movement of the nine poles requested to be moved by TASC from the west side to the east side of John Street which support is consistent with the Selectmen's negotiations with TASC and with the overall present day plans for the area by TASC and which was agreed with TASC and the Selectmen." The Selectmen in their negotiations with TASC agreed to support this move and again urge that the Town support this. Sincerely, Paul in, Chairman Board of Selectmen JWA/lh E r I i izatti t of aeading, massar4nutts RECEIVE BOARD OF PUBLIC WOWS f:/N[OP� ��turtrttl C�ur�tnt���t 'OWN OF READING May 24 , 1985 f Board of Public Works t Municipal Building Reading . MA 01867 x: Dear Mr. Barker, Chairman, i RE: John Street Pole Hearing The Commission has reviewed the matter, and has determined that the moving of the electric poles from the west to the east side of lower John Street will have no effect upon the historical character of the area. t Thank you for your consideration. Please feel free to call t' upon us in the future. " Sin erelX, Virg' is M. Adams, Chairman i f k g 4 Y f t s S' CONSERVATION COMMISSION 3 r 52 SANBORN STREET, ROOM 1 �Q QJ�'NCO NpOp'�C READING, MASSACHUSETTS 01867 942-0500 X44 1 May 28, 1985 s RECEIVEI Mr. Douglass Barker, Chairman BOARD OF PU8l,IC WuK Board of Public Works Town of Reading �� :)Q1 REQ : John Street Pole Hearing �t' ✓" �'� ' c 'OWN OF READING 4 Dear Mr. Barker: As per your request, the Conservation Commission offers its comments on the above-referenced project. 1) The project would fall under jurisdiction of Conservation because of alterations in and near the drainage channel. At the least, the Commission would require a Request for Determination on the project. Thanking you for this opportunity to comment for the Commis- sion, I am Sincerely, Sally M. Hoyt Chairperson z S t F t i 'ZCC�� // /� ohcated to the Preservation o/ our ///)/)alura[a Kejources k F Office of t M Poarb of $ztertmen [PAUL C. DUSTIN,CHAIRMAN 617 942A500 PAUL E. LANDERS,VICE CHAIRMAN1�1T1L1�J1'iltttldttt� a MARY S. ZIEGLER,SECRETARY JOHN H. RUSSELL 't EUGENE R. NIGRO READING. MASSACHUSETTS 01667 EXHN AGNEW.JR. ECUTIVE VE SECRETARYMay 28, 198 RE ;#1V D F BOARD OF PUBLIC WORKS okMr. Douglas L. Barker Chairman p Board of Public Works Municipal Building 'SOWN OF READINGrj 16 Lowell Street E Reading, Mass. 01867 Dear Doug and B.P.W. Members, We are in receipt of your letter of May 21, 1985 requesting information and our position regarding the request by TASC for the relocation of telephone poles from the westerly to the easterly side of John Street. In our letter of the same day, May 21st, I believe that we have responded with the information that you have requested. Upon forther reading of both letters, however, it appears that you may be expecting further definition from the Selectmen. I hope the following comments may be of some beneit. (1) The pole relocation question was addressed during TASC negotiations F and due to the cost involved of $139,000 (see letter of May 17, 1984 to TASC by the R.M.L.D. , available from the R.M.L.D.) , TASC indicated that any such cost would likely be deducted from the purchase price. This seems a reasonable stipulation since the land has a certian value, however, it is arrived at. (2) In view of (1) above since TASC indicated that they would pay for the pole relocations, the Selectmen stated that they would support a request to move the poles. (3) The Selectmen are well aware that it is beyond our purview to enter into agreements that are the domain of other departments F` and thus beyond our authority$ For this reason no such agreements were entered into. Doug, I would ask you to convey to the Board, that not only are we addressing what would normally be a routine request but also the integrity of the Town is at stake. Regardless of what may occur in the future, TASC is now a fact of the present. i If we continue to impede their progress it could well have serious and adverse effect on the Town in the future. The B.P.W. have the ability to effect a solution here and the Selectmen would ask that you do so. Should the poles become an issue of some future sale they can be addressed at that time. We would ask that you act favorably on TASC's request. If we can be of any further help please let me know. Very truly yours, Paul C. Dustin, Chair Board of Selectmen PCD/lh t r MUNICIPAL A READING BUILDING MASSACHUSETTS - S ��c O,!`/l:1NCORR0�4 TOWN OF READING PLANNING BOARD -t j RE.1 �V-4 -1° May 30, 1985 BOAR®OF pUBLIC WORKS Douglass L. Barker, Chairman Board of Public Works TOWN OF READING 16 Lowell Street Reading, MA 01867 Re: John Street Pole Relocation Request Dear Chairman Barker and Board Members : Thank you for requesting our input into the John Street pole relocation issue. As we stated at the public hearing of May 20, 1985 , the Planning Board was not involved in the negotiations for the purchase and sales agreement of the former BPW garage and incinerator site, and, therefore, we are not in a position to resolve this issue. However, the Reading Planning Board would like you to consider some of our concerns during your deliberations. As you are aware, the Planning Board, through Minot, DeBlois and Maddison, Inc. , is studying the entire John Street area. MDM believes, and we concur, that underground utilities are a requirement for the type of development that will most likely occur in this area. Therefore, we believe that moving and modifying utility poles at this time would be a premature effort as it would be a costly, temporary solution to a much larger problem. If TASC wishes these poles removed for aesthetic purposes only, surely they will see the wisdom in addressing the issue for the entire area at some future point in time. Best wishes to you as you negotiate a solution that is in the best interst of our community. Very truly yours Maureen Rich, ChLrman cc: Board of Selectmen Municipal Light Board Finance Committee 5- "RECEIVED BOARD OF PUBUC WORKS June 6, 1985 READING INDUSTRIAL DEVELOPMENT COMMISSION TOWN OF READ1iVG Reading, MA 01867 TO: Douglas L. Barker, Chairman Board of Public Works FROM : Roc O ' Connell , Secretary Industrial Development Commission F: SUBJECT: John Street Pole Hearing E As per your April 10 memo, the IDC was "represented" at the s; May 20 John Street Pole Hearing and the IDC ' s position was stated by Mr . Don Stroeble . Your May 21 memo requests a written response. The IDC position is as follows : Because the pole relocation along John Street was reportedly one of the items negotiated by TASC and the Board of Selectmen, the IDC F recommends that TASC be permitted to relocate the poles to the opposite side of John Street as per the oral agreement between the Board of Selectmen and TASC . } Please call me if you need anything further . 6. h p t xc Dan Ensminger, IDC i Paul Dustin, Selectmen { i r { t f F":