HomeMy WebLinkAbout1985-05-13 Board of Public Works Minutesa
Board of Public Works Meeting of May 13, 1985 Page 1
A meeting of the Board of Public Works convened in Room 11,
Community Center at 7:30 P.M. Present were Chairman Barker, Secretary
Hampson, Board Members Polychrones, Griffin and Boucher and Supt. A.U.
Fletcher, P.E.
Mr. Griffin moved to go into Executive Session at 7:30 P.M. to
discuss litigation, to reconvene in open session, and the Chairman polled
the Board as follows:
Mr. Boucher - aye
Mr. Griffin - aye
Mr. Polychrones - aye
Mr. Hampson - aye
Mr. Barker - aye
The meeting reconvened at 7:50 P.M.
Asst. Supt. Redford joined the meeting at 7:50 P.M.
Mr. Hampson read the Notice of Public Hearing at 7:55 P.M.
regarding the joint petition of the R.M.L.D. and N.E.T.& T. to locate
poles on the following public way:
Haverhill Street: Northeasterly side, place one (1) pole,
Pole 40/36 also, northeasterly side, remove
one (1) pole, Pole 40/36 (RM).
Present from NETT was Mr. George Cooley. There was also a representative
from the Municipal Light Dept. and one abettor present.
Mr. Cooley stated this is actually a pole relocation for two
purposes. The pole in question will be the feeder for the Clover Circle
development. The pole will also be set on the lot line.
Board of Public Works Meeting or May 139 1985 Page 2
Mrs. Gibbons of 535 Haverhill Street stated she is the property
owner and requested this pole be moved for safety reasons.
P. M.
It was moved, seconded and voted 5:0 to close the hearing at 8:00
It was moved, seconded and voted 5:0 to grant the joint petition
of the NET & T and RMLD #4 -3821 dated April 2, 1985.
Mr. Hampson read the Notice of Public Hearing at 8:00 P.M.
regarding the joint petition of the RMLD and NET &T to locate poles on the
following public way:
West St: One pole approximately 37` southerly on the easterly
side of the street at Louanis Drive.
Present from NET &T was Mr. George Cooley as well as a
representative from the Reading Municipal Light Dept.
The spokesman from the Light Dept. stated the pole in question is
being relocated for the construction of Louanis Drive at Avalon Estates.
Mr. Griffin stated the placement of the pole appears to be very
close to the street. Mr. Griffin thought the pole should be pulled back so
not to create the illusion of obstacle for vehicles turning right off West
Street on to Louanis Drive.
P. M.
It was moved, seconded and voted 5:0 to close the hearing at 8:07
It was moved, seconded and voted 5:0 to grant the joint petition
of the NET &T and RMLD #1593 dated April 11, 1985.
It was moved, seconded and voted 5:0 to accept the minutes of the
Board of Public Works meeting of May 6, 1985 as written.
It was moved, seconded and voted 5:0 to accept the minutes of the
Executive Session meeting of May 6, 1985 as written and that they remain
in private privy.
Board of Public Works Meeting of May 13, 1985 Page 3
It was moved, seconded and
of water and sewer bills within the
$639866.47 in water and $28,939.94
7 -1 -84, 10 -1 -84 and 1 -1 -85, so that
balance.
It was moved, seconded and
voted 5,0 that as a result of payment
time allowed for discount, to abate
in sewer for the commitments dated
the Tax Collectors books will be in
voted 4 :1 (Mr. Hampson opposed) that
the Superintendent do an informal telephone inquiry into weather
forecasting services and bring back to the Board alternative prices for
these services and to table the Weather Services, Inc. contract until that
information is available to the Board.
The Board next discussed the petition for a sidewalk from the
property owners at 118 Bancroft Avenue.
Supt. Fletcher stated the Department submits this to you with a
favorable recommendation.
It was moved, seconded and voted 5:0 to approve the petition for
installing sidewalks at 118 Bancroft Avenue.
It was moved, seconded and voted 5:0 that the policy regarding
petitions and agreements for permanent sidewalks, when the petitioner is
responsible for 100% of the cost, be the obligation of the Superintendent
or his designee.
It was moved, seconded and voted 5:0 to award Contract 85 -2,
Stone Chip Seal Surface Treatment, to Mystic Bituminous Products Co. Inc.
of Everett, Ma. in the amount of $38,110.00 subject to Final Town Meeting
FY86 Appropriation authorization and to the contractor's procurement of
the required payment bond, performance bond and certificate of insurance.
Board of Public Works Meeting of May 13, 198S Page 4
It was moved, seconded and voted 5:0 to award Contract 8S-S,
Asphalt Pavement Reclaimatinn to Bell & Flynn of Stratham, New Hampshire
in the amount of $89,801.00 subject to Final Town Meeting FY86
Appropriation Authorization and to the contractor's procurement of the
required payment bond, performance bond and certificate of insurance.
Under Old and New Business;
Chairman Barker read a letter from Rep. Geoffrey C. Beckwith
clarifying attendance at the Regional Water Policy Group Meetings.
Mr. Griffin volunteered to go as the Board's representative, and
the Department will inform Rep. Beckwith of same.
The Board adjourned at 8:30 P.M. to meet as the Board of Survey.
The Board reconvened at 9:40 P.M.
The Board next discussed the presentation to be given at the
public hearing to be held May 20th regarding the new water and sewer
rat es.
Mr. Polychrones stated I would like to see the rates not go up as
high as they are proposed. I think some of the water rate should be added
to the tax levy.
Supt. Fletcher stated these are not suggested rates by the
Department. They are what the rates would be were they to decide these
systems should be run on an enterprise basis. I would advise you not to
establish a sewer rate for longer than one year.
After a lengthy discussion, it was the concensus of the Board
that they are going as close as possible to an Enterprise Accounting
System factored over five years. The Board will re-evaluate the water and
sewer rates annually.
/
_
-.
Board of Public Works Meeting of May 13, 1985 Page 6
Chairman Barker stated he wants Sections A-D of the presentation
to be condensed to 20-25 minutes. He also wanted Page 1 of the handout on
the word processor in a similar style to the Board of Survey handout
set-up.
The Board signed the Payroll and the Billroll for the period
ending May 10, 1985.
The meeting adjourned at 11:16 P.M.
Respectfully submitted,
Secre7ta
